Agenda of Franklin Local Board

1 Welcome

The Chair will open the meeting and welcome everyone present.

2 Apologies

An apology from Member M Bell has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 24 October 2017, as true and correct.

5 Leave of Absence

That the Franklin Local Board:

a) approve the request fot leave of absence for Member M Bell.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Pukekohe Vegetable Growers Association (PVGA) - Brent Wilcox and Nicky Swan

Purpose

1. A deputation from Brent Wilcox (President) and Nicky Swan (Secretary) on behalf of the Pukekohe Vegetable Growers Association (PVGA) with respect to their proposal for PVGA Centenary Celebrations.

Executive summary

2. As per standing orders the Chair has approved the request from Brent Wilcox (President) and Nicky Swan (Secretary) to bring a deputation on behalf of the Pukekohe Vegetable Growers Association with respect to their proposal for PVGA Centenary Celebrations.

Recommendation/s

That the Franklin Local Board:

a) thank Brent Wilcox (President) and Nicky Swan (Secretary) for their attendance and presentation on behalf of the Pukekohe Vegetable Growers Association.

Attachments

a Presentation - Pukekohe Vegetable Growers Association - Brent Wilcox and Nicky Swan......................................................................................... 3

8.2 Deputation - Franklin Arts Festival Society - Mary Coleman

Purpose

1. A deputation from Mary Coleman (secretary) on behalf of the Franklin Arts Festival Society with respect to their activities during the year and to thank the local board for their support.

Executive summary

2. As per standing orders the Chair has approved the request from Mary Coleman (secretary) to bring a deputation on behalf of the Franklin Arts Festival Society with respect to their activities during the year and to thank the local board for their support.

Recommendation/s

That the Franklin Local Board:

a) thank Mary Coleman (secretary) for her attendance and presentation on behalf of the Franklin Arts Festival Society.

Attachments

a Presentation - Franklin Arts Festival Society - Mary Coleman............... 3

8.3 Deputation - Franklin Rugby League - Raemon Matene and Shawn Stewart

Purpose

1. A deputation from Raemon Matene and Shawn Stewart (Team Manager Franklin Storm) on behalf of Franklin Rugby League with respect to their activities and plans for the future.

Executive summary

2. As per standing orders the Chair has approved the request from Raemon Matene and Shawn Stewart (Team Manager Franklin Storm) to bring a deputation on behalf of the Franklin Rugby League with respect to their activities and plans for the future.

Recommendation/s

That the Franklin Local Board:

a) thank Raemon Matene and Shawn Stewart (Team Manager Franklin Storm) for their attendance on behalf of Franklin Rugby League.

8.4 Deputation - Franklin Mountain Bike Club - Clinton Williams

Purpose

1. A deputation from Clinton Williams on behalf of the Franklin Mountain Bike Club with respect to a proposal to construct a pump track in Pukekohe.

Executive summary

2. As per standing orders the Chair has approved the request from Clinton Williams to bring a deputation on behalf of the Franklin Mountain Bike Club with respect to a proposal to construct a pump track in Pukekohe.

Recommendation/s

That the Franklin Local Board:

a) thank Clinton Williams for their attendance on behalf of the Franklin Mountain Bike Club.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Franklin Local Board

28 November 2017

Franklin Quick Response Grants: Round Two 2017/2018 grant applications

File No.: CP2017/23375

Purpose

1. The purpose of this report is to present applications received for Franklin Quick Response Grants Round Two 2017/2018. The local board is requested to fund, part-fund or decline these applications.

Executive summary

2. The Franklin Local Board adopted the Franklin Local Grants Programme 2017/2018 on 18 April 2017. The document sets application guidelines for community contestable grants.

3. The local board is requested to allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of becoming the world’s most liveable city.

4. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2017/2018 financial year. A total of $38,647.90 has been allocated for one local grant round and one quick response round. This leaves a total of $142,352.10 to be allocated for 2017/2018.

5. Nineteen applications were received in quick response grant round two requesting a total of $36,666.00.

Recommendation/s

That the Franklin Local Board considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Franklin Quick Response Grants: Round Two Applications

Application No.	Organisation Name	Project	Total Requested	Eligibility
QR1803-206	New Zealand Dance Advancement Trust	Towards venue hire and salaries for dancers, community and education manager, production manager and artistic assistant to implement dancing workshops and performances in schools within the Franklin area.	$2000.00	Eligible
QR1803-210	Waiuku Museum Society Incorporated.	Towards the purchase of a desktop computer and printer for the Waiuku museum	$1600.00	Eligible
QR1803-201	Auckland Urban Mission Incorporated	Towards maintenance and running costs of vans.	$1800.00	Eligible
QR1803-203	Franklin Gymsports Incorporated	Towards first aid courses including a refresher session and a "Level One" first aid course for eight people.	$1264.00	Eligible
QR1803-208	Pukekohe Community Action Charitable Trust	Towards costs of participant journals and training aids for "Our Seasons for Growth programme" supports people aged from six years old.	$1999.00	Eligible
QR1803-211	Business and Professional Women Franklin	Towards costs to send eight women from the Business and Professional Women Franklin branch to attend the Business and Professional Women National Conference on 2018.	$2780.00	Eligible
QR1803-215	Marama Hou Ministries Charitable Trust	Towards costs of the establishment of bike tracks and a learning loop around the View Road School field as part of the “Bikes in Schools” project.	$5000.00	Eligible
QR1803-218	Franklin Family Support Trust	Towards facilitation costs, business cards and flyers for training teachers as part of the "Anxiety in Children" promotion to schools.	$2000.00	Eligible
QR1803-220	Council of Social Services Franklin	Towards purchase of 20 posters, 500 flyers, 100 presentation folders, stationery and catering for hosting an expo to provide networking opportunities for local social services	$1921.00	Eligible
QR1803-212	Kawakawa Bay Community Association Incorporated	Towards hall hire, purchase of four bee houses and bee cocoons, four posts and stationery for letterbox drops for the Bee Friendly Village Project.	$805.00	Eligible
QR1803-202	Clevedon Community and Business Association Incorporated.	Towards the costs of traffic management, event permit, Insurance and advertising for the Clevedon Christmas Parade	$1862.00	Eligible
QR1803-204	Franklin Fuchsia Group	Towards advertising costs for the 18th Annual Fuchsia Show.	$1530.00	Eligible
QR1803-205	Beachlands Community Trust	Towards the costs of portaloo hire, signage, liability insurance, advertising telephone, internet, brass band, prizes, volunteer expenses and log cabin hire for the annual Christmas event.	$2000.00	Eligible
QR1803-207	Waiuku Business and Development Association	Towards costs of traffic management, first aid, prizes, vouchers, advertising, signage, the pipe band parade, sound system hire and site clean-up after the event for Waiuku Christmas Parade.	$2000.00	Eligible
QR1803-213	Waiuku Family Support Network Community Trust	Towards business cards, 200 presentation folders and enamel badges for a promotional event targeted at primary school and early childhood education teachers	$1708.00	Eligible
QR1803-216	Waiuku Toy Library Incorporated.	Towards the costs of toilet hire, a bouncy castle hire, advertising, signage, children's entertainers, course markers, disc jockey costs, medals, spot prizes and venue hire for Waiuku Children's Fun Day 2018.	$1700.00	Eligible
QR1803-225	Hunua Tennis Club Incorporated	Towards prizes, food, drinks and entertainment to hold a community sports tournament in December 2017.	$2000.00	Eligible
QR1803-221	Waiuku Golf and Squash Club	Towards the purchase of environmentally friendly sprays for weed control to eradicate noxious weeds on the golf course and along the roadside boundary of Racecourse Road.	$700.00	Eligible
		Total requested	$36,666.00

Comments

6. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2016/2017, see Attachment A.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas.

9. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2017/2018 financial year.

10. Nineteen applications were received in quick response grant round two requesting a total of $36,666.00.

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is requested to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. Section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

14. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15. Following the Franklin Local Board allocating funding for quick response grants round one, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇨	Franklin Local Board Grants Programme 2017-2018 (Under Separate Cover)
b ⇨	Franklin Quick Response Round Two 2017/2018 grant applications (Under Separate Cover)

Signatories

Authors

Adam Abdeldayem - Environment and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Auckland Council's Quarterly Performance Report: Franklin Local Board - for quarter one, 1 July to 30 September 2017

File No.: CP2017/24608

Purpose

1. To provide Franklin Local Board with an integrated quarterly performance report for quarter one, 1 July to 30 September 2017.

Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks associated with delayed delivery against the 2017/2018 work programme.

3. Of significance this quarter:

· The establishment of the Waiuku Trails Steering Group and good progress on drafting the Trails Plan

· Local Board Plan Hearings on 8 August

· Stakeholder presentation of the Motor Caravanning and Camping Tourism Audit

· Adoption of the Local Board Plan 2017 on 26 September

4. The snapshot (attachment A), indicates performance against the agreed 2017/2018 work programmes is tracking positively.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (attachment B). All items reported as ‘green’ status (on track) except for eight projects that have a ‘red’ status (behind delivery, significant risk) and twelve that have an ’amber’ status (some risk or issues, which are being managed). These are explained further in detail in the report.

6. Financial operating performance is favourable for the quarter, with operating expenditure below budget in the facilities contract, and operating revenue exceeding budget mostly in facility hire and user charges. Capital expenditure this quarter has seen good progress made on continuing the Town Centre upgrade, the Waiuku Sports Park, Stadium Skatepark and Tamakae Wharf, plus other asset renewals. Attachment C contains further detailed financial information.

7. The Key Performance Indicators show a trend of delivery that is not meeting the indicators in parks, sport and recreation or environmental management. Delivery in community services is mixed, with four indicators not meeting targets. The year-end outlook is that 42 per cent of measures will not achieve target. These are explained further in detail in Attachment D.

Recommendation/s

That the Franklin Local Board:

a) receive the performance report for the financial quarter ending 30 September 2017.

Comments

8. Franklin Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 6 June 2017

· Parks, Sport and Recreation; approved on 6 June 2017

· Libraries and Information; approved on 6 June 2017

· Community Facilities: Build Maintain Renew; approved on 6 June 2017

· Community Leases; approved on 6 June 2017

· Infrastructure and Environmental Services; approved on 6 June 2017

· Local Economic Development; approved on 6 June 2017

Key achievements for quarter one

9. Franklin Local Board has a number of key achievements to report from the quarter one period, which include:

· Local Board Plan Hearings on 8 August

· Adoption of the Local Board Plan 2017 on 26 September

Key project updates from the 2017/2018 work programme

10. The following are progress updates against key projects identified in the Franklin Local Board Plan and/or Local Board Agreement:

· Stakeholder presentation of the Motor Caravanning and Camping Tourism Audit

· The establishment of the Waiuku Trails Steering Group and good progress on drafting the Trails Plan for adoption in December 2017

· Five artist network meetings delivered across Franklin by the Arts Broker

· Publication of the Wairoa River Catchment Action Plan

Risks identified in the 2017/2018 work programme

11. The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes or to ‘amber’ – some risk or issues, which are being managed.

RED status

Project ID	Activity	Commentary
#2201	Clarks Beach-Halls Beach Access renew seawalls	On hold. To be combined with Halls Avenue access car park renewal and deferred out to FY20 to allow adequate timing for planning design and consent.
#2859	Ngakaroa Reserve renew structures	On hold. Project requires further resolution from the local board.
#2226	Waiuku Rugby Park toilets and changing rooms upgrade	Separate line cancelled. Combined with #2227 Waiuku Rugby Park – upgrade sports facility (green status).
#2228	Waiuku Rugby Park upgrade field 1	Separate line cancelled. Combined with #2227 Waiuku Rugby Park – upgrade sports facility (green status).
#3270	Whiteside Pool thermal covers	Project cancelled and LDI Capex rescinded on 22 August (resolution number FR/2016/77).
#1875	Community Lease to Pollok Pony club for Te Toro Domain	Cancelled. This is a grazing licence rather than a community lease.
#1885	Counties Manukau Kindergarten Association community lease at Glenbrook Reserve	Cancelled. Site plan to be corrected to show actual fence line when the new lease is developed.
#1887	New community lease at Waiua Pa Domain – cricket pavilion	Pavilion to be demolished due to its state of repair.

AMBER status

Project ID	Activity	Commentary
#576	Community led placemaking – strengthening neighbourhoods and town centres	Issues/delays in the transition of the Pukekohe public safety camera system to the Pukekohe Business Association, now in hand.
#2205	Franklin FY 18-19 renew playgrounds	Line cancelled as is a duplicate of #2207 (green status).
#2211	Glenbrook Beachfront renew coastal assets	Amendment required to original scope due to possible contamination in existing fill.
#3181	Roulston Park Pukekohe design plans	Service needs required to be defined and project scope may change.
#2222	Sunkist Bay Reserve renew toilet and changing room	Requires confirmation of location for toilet block.
#28	Manukau Harbour Forum	The forum is yet to agree its full work programme (expected at 20 October meeting).
#29	Waiuku Water Quality Monitoring	Monitoring will cost $4,000 against a budget of $6,000 so options are being developed for allocating the residual $2,000 to an additional water quality project.
#3370	Tongzhou Collaborative Partnership	Awaiting a response from Tongzhou before proceeding.
#859	Wai o Maru Pā Reserve Management Plan	Awaiting direction from the co-management committee.
#1877	Clevedon Agricultural and Pastoral Society - new community lease at Clevedon Showgrounds Reserve	In discussions to agree the site plan and a possible charge to be recommended for the farmers market activity on the land.
#1878	Franklin County Archers Club – new community lease at Stone Road Quarry Reserve, Bombay	Staff are working through the reclassification from quarry reserve to recreation reserve.
#1902	Scout Association of NZ Bombay Scouts – new community lease at 31 Paparata Road, Bombay	Awaiting a meeting with new National Property Manager in quarter two.

Commentary on risks

12. The RAG status is a limited tool which does not cater adequately for situations where projects have been combined. It has also been used inconsistently, for instance for Waiuku Sports Park (two combined projects flagged Red) and Renew Playgrounds (a duplication of records is flagged Amber). This has skewed the overall dashboard summary results, which are therefore not as negative as it may first appear. It would be useful if grey or black could be applied to such situations in future.

Financial performance

13. Operating Expenditure In Asset Based Services (ABS) overall underspend is $240,000 particularly in the RIMA facility contract for Franklin. Locally Driven Initiatives (LDI) is operating close to budget overall with no current issues Some projects are yet to commence.

14. Operating Revenue is $58k above budget with $28,000 being increased venue hire revenue in community halls and the Franklin Arts Centre.

15. Capital expenditure is $1.47 million behind budget. Expenditure of $1.9 million this quarter has seen further progress made on the Pukekohe Town Centre upgrade, the Waiuku Sports Park, Stadium Skatepark and Tamakae Wharf and other asset renewals

16. LDI Capex unallocated budget balance is $1.425 million. Options are under consideration

17. The Franklin Local Board Financial Performance report is in Appendix C.

Key performance indicators

18. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Franklin Local Board’s measures, showing how we are tracking after the first quarter of FY18.

19. The year-end outlook is that 42 per cent of measures will not achieve target.

20. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

21. For the first and second quarter, the year-end outlook will be provided, based on the results of 2016/2017 or for any changes to the outlook based on results available. In the third quarter officers will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

Consideration

Local board views and implications

22. This report informs Franklin Local Board of the performance for the quarter ending 30 September 2017.

Māori impact statement

23. There are several projects that have a Māori outcome or focus and these are all tracking green in quarter one. Examples include community development projects such as the Local Māori Responsiveness Action Plan, Youth Connections and Placemaking Heritage and Identity; environmental projects such as the Wairoa River Action Plan and Biodiversity Management Plan implementation; and capex projects such as Tamakae Reserve.

24. There are two key partnership projects with Mana Whenua – Weed Control at Mayhead Esplanade Reserve (Ngāti Te Ata) and Hunua Cycle Trail (Ngāi Tai Ki Tāmaki and Ngāti Paoa). Both of these projects are tracking green in quarter one.

Implementation

25. The Local Board will receive the next performance update following the end of quarter 2, December 2017.

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Work Programme Snapshot for quarter one 2017/2018	19
b ⇨	Franklin Local Board Work Programme Update for quarter one 2017/2018 (Under Separate Cover)
c ⇩	Franklin Local Board Financial Performance for quarter one 2017/2018	21
d ⇩	Franklin Local Board Key Performance Indicators for quarter one 2017/2018	29

Signatories

Authors	Karen Gadomski - Senior Local Board Advisor - Franklin Local Board
Authorisers	Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Panuku Development Auckland Local Board Six-Monthly Update 1 April to 30 September 2017

File No.: CP2017/19476

Purpose

1. To update the Franklin Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 April to 30 September 2017.

Background

2. Panuku was established in September 2015 as a result of the merger of two Council Controlled Organisations – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

Recommendation/s

That the Franklin Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 April to 30 September 2017.

Local Activities

Portfolio management

5. Panuku manages ‘non-service’ properties owned by Council and Auckland Transport (AT) that are not currently needed for service or infrastructure purposes. These properties are generally being held for planned future projects, such as road construction, park expansion or development of future town centres.

6. The property portfolio comprises 1437 properties, containing 1119 leases, as at 30 September 2017. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

7. The return on the property portfolio for the period ending 30 June 2017 was above budget, with a net surplus to Auckland Council and AT shareholders of $1.1 million ahead of budget.

8. The average monthly tenantable occupancy rate, for the six month period, is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties Managed in the Franklin Local Board Area

9. Panuku currently manages 60 properties within the Franklin Local Board area, including 43 commercial and 17 residential properties.

Business Interests

10. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

11. There are currently no managed business interests in the Franklin Local Board area.

Portfolio strategy

Optimisation

12. The Auckland Council Long-term Plan 2015-2025 reflects a desire of council to materially reduce or slow down expenditure, and unlock value from assets no longer required, or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation.

13. Asset optimisation deals with ‘service property’. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service, whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested, to advance approved projects and activities on a cost-neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio review and rationalisation

Overview

14. Panuku is required to undertake ongoing rationalisation of council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

15. Target for July 2016 to June 2017:

Unit	Target	Achieved
Portfolio review	$75 million disposal recommendations	$76.9 million as at 30 June 2017

16. Panuku works closely with council and AT to identify potentially surplus properties to help achieve disposal targets.

17. Target for July 2017 to June 2018:

Unit	Target	Achieved
Portfolio review	$60 million disposal recommendations	$20.7 million as at 30 September 2017

Process

18. Once identified as a potential sale candidate, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council, CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally, a governing body decision.

Under review

19. Properties currently under review in the Franklin Local Board area are listed below. This list includes any properties that may have recently been approved for sale, or development and sale by the governing body.

Property	Details
Adj. 155 Bombay Road, Bombay	Vacant land that is an unclassified local purpose reserve subject to the Reserves Act 1977. No alternative service uses were identified through the rationalisation process. The Franklin Local Board endorsed the proposed disposal of the subject site at its April 2017 meeting. Panuku will recommend the revocation of the reserve status and disposal to Council’s Finance and Performance Committee October 2017 meeting.
9 Hall Street, Pukekohe	An off-street car park released by Auckland Transport (AT) as not required for its future service needs and having no strategic purpose to retain. No alternative service uses were identified through the rationalisation process. The board opposed the proposed disposal of the subject site at its April 2017 meeting on the basis of anticipated future demand from population growth and requested that Pukekohe town centre car parking data from AT inform the proposed disposal of the property. Panuku liaised with AT to respond to the concerns raised by the board. The board was provided with the rationale against which the AT real estate optimisation review was undertaken in 2015 and were advised that while AT is undertaking a Pukekohe parking study later in 2017, existing data shows that utilisation of the site is for medium term parking at an occupancy rate which could be accommodated elsewhere in the town centre and that since the release from service to Panuku for rationalisation there has been no noticeable change of use of the car park. Panuku will recommend the disposal of the property to Council’s Finance and Performance Committee’s November 2017 meeting.
28 Lockwood Avenue, Hunua	A residential property and garage no longer required for open space purposes or as a regional park asset. No alternative service uses were identified through the rationalisation process. The board endorsed the proposed disposal of the subject property at its April 2017 meeting. Panuku will recommend the disposal of the property to Council’s Finance and Performance Committee’s October 2017 meeting.
42 Seddon Street, Pukekohe	Vacant land that is the residue of a property that was acquired by the former Pukekohe Borough Council in 1977 to construct a new ring road around the Pukekohe township. The board provided informal feedback that it was opposed to the proposed disposal in October 2015. Watercare are currently undertaking investigations to ascertain if the site is required for infrastructure purposes.

Acquisitions and Disposals

20. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

21. Panuku doesn’t make the decision on what properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of council.

22. We purchased 22 properties for open space across Auckland in the last financial year (ending 30 June 2017) at a cost of $48.6 million. We also bought seven properties for storm water use at a value of $19.4 million.

23. We have signed agreements for three properties across Auckland in the current financial year (July 2017), worth $13.7 million. We have purchased one property for storm water use that cost $3.15 million.

24. No property was purchased in the Franklin Local Board area during the reporting period.

Disposals

25. The Disposal team sold three properties for a total of $0.9 million (net amounts) from July-September 2017. The team’s 2017/18 target is $8.0 million for the year. The target is agreed with the council and is reviewed on an annual basis. The team sold $22.92m (net sale proceeds) in 2016/17.

26. No properties were sold in the Franklin Local Board area.

Development

27. Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

28. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery, to achieve best value outcomes within defined cost, time and quality parameters.

29. Following is a high-level update on development activities in the Franklin Local Board area:

30. 17-21 Massey Avenue & 33 Edinburgh Street, Pukekohe – The Massey / Edinburgh properties represent a long term strategic development opportunity, which has been identified for town centre regeneration over the long term. Panuku is preparing a strategy and programme for the site and will update the Local Board in the new year.

Housing for Older People

31. Council owns and operates 1412 units located in 62 villages across Auckland, to provide rental housing to older people in Auckland.

32. The Housing for Older People (HfOP) project involves council partnering with a third party provider, to deliver social rental housing services for older people.

33. On 21 December 2015, council announced that The Selwyn Foundation was its preferred joint venture partner to manage the HfOP portfolio.

34. Panuku negotiated the new joint venture (JV) arrangements with Selwyn over 2016, and the JV was formally established in December 2016.

35. The new JV business, named Haumaru Housing (Haumaru meaning ‘to shelter’), took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement, from 1 July 2017.

36. Haumaru Housing was granted Community Housing Provider (CHP) status in April 2017. CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

37. Auckland Council has delegated Panuku to lead a multi-year development programme.

38. The first new development project will be a 40-unit apartment building on the former Wilsher Village site, Henderson. Once completed, this development will increase the provision to 1452 units.

39. The following HfOP villages are located within the Franklin Local Board area:

Village	Address	Number of units
Albert Place Village	1 Albert Place, Pukekohe	30
Henry Curd Village	4-8 Henry Curd Terrace, Pukekohe	10
Kent Street Village	14 Kent Street, Waiuku	8
Lawrie Avenue Village	111 Queen Street, Pukekohe	7
Norfolk Rise Village	2 Norfolk Rise, Waiuku	16
Parkway Village	16 Princes Street, Pukekohe	28

Regional Activities

Highlights

40. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

41. Transform locations – Panuku ‘Transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of our region; working alongside others and using our custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations.

42. Unlock locations – Panuku also ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including our council family, to create development opportunities.

43. Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

44. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week, while regeneration is just beginning in Manukau and Onehunga.

a) The first three phases of structural steel have been installed at the Park Hyatt Hotel. All up, approximately 2000 tonnes of primary structural steel will be used to construct the luxury five-star hotel, which will span a total area of 37,000sqm.

b) In April 2017, Mayor Phil Goff officially opened the Mason Bros. building, a former industrial warehouse that has been redeveloped into a three-level office space, bringing together a community of entrepreneurs and businesses. It is the centrepiece of Wynyard Quarter’s innovation precinct.

c) Developer Willis Bond is constructing 500-600 apartments of various types and sizes that are set to house around 1100 people. There are two developments currently under construction, Wynyard Central and 132 Halsey. The first residents have moved in in September 2017.

d) In June, Panuku handed over to Regional Facilities Auckland (RFA) the management of the Queens Wharf facilities, including Shed 10 and The Cloud. Panuku continues to lead the delivery of place making and the future development of the wharf.

45. Transform Manukau was the first location to have a Framework Plan completed, outlining the five key moves for the project and the vision for Manukau in 2040. We are aiming to get the first housing site underway soon at Barrowcliffe Place. Public realm projects anticipated to start next year include the Council’s Hayman Park Playground and Putney Way street improvements in conjunction with the new bus station is targeted for completion by May 2018. Panuku is also exploring with the Scentre Group on how the shopping mall’s future development could relate to and interface with the town centre.

46. Plans to Transform Onehunga, on a similar scale to Wynyard Quarter and Manukau, were approved in March 2017. These plans were completed involving significant consultation with communities. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with the Government and others, to deliver positive outcomes for the local community. The Board of Inquiry relating to the East West link is currently going through a hearing process. A draft decision is expected to be made in October and will be finalised in November. This will contain numerous conditions of consent. Once the decision is known, Panuku can advance planning on the Onehunga wharf and foreshore precinct.

Unlock locations

47. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, consultation on redevelopment of these sites has started.

48. In Northcote, we completed a Framework Plan in November 2016 that outlines the initial proposals for the town centre. An information kiosk was also opened by Homes Land Community in April. The town centre masterplan and the Awataha Greenway masterplan is targeted for completion in December 2017.

49. Plans to repurpose the iconic Civic Administration Building in Aotea Square into high quality apartments and develop the surrounding area were announced in September 2016, apartment sales are progressing well.

50. Hobsonville 20ha Airfields site - stage one of construction of 102 standalone and terrace homes is underway. Avanda Group have been announced as the developers that will deliver more than 500 homes in stage two, of which a minimum of 10 per cent will be affordable housing.

51. The Council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June. Panuku is leading the redevelopment of the mall, a 2.5ha block of land, which will see the area opened up with a new plaza space, reconfigured shops, upgraded carpark and a revamped New World supermarket. In addition to the upgrade of the mall which is expected to be completed early next year, approximately 110 new homes are planned to be developed in the surrounding area.

52. With the overall plan for Henderson being approved in May 2017, the vision for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

53. The regeneration of Avondale has been upgraded from a Support location to an Unlock. A HLPP is underway, identifying opportunities within the development area. Ockham has commenced the construction of 72 apartments on Racecourse Parade, with 10 percent of the apartments being affordable. Panuku also sold a site in Avondale to Housing New Zealand in December which allowed for the development of 103 social housing units

54. A development agreement was signed with Todd Property for the delivery of more than 350 homes in Flat Bush, Ormiston. In December 2016, Panuku sold a site at 187 Flat Bush School Road for a 30-lot subdivision.

Support locations

55. The Mariner Rise subdivision at 20 Link Crescent, Whangaparoa has been completed by our development partner McConnell Property along with the delivery of a 2700sqm park and playground. Sixty new homes will be built on this new subdivision.

Consideration

Local board views and implications

56. This report is for the Franklin Local Board’s information.

57. Panuku requests that all feedback and/or queries you have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

58. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

59. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

60. There are 19 Mana Whenua in the region, with 13 having indicated an interest in Panuku lead activities within the local board area.

61. Māori make up 13 percent of the local board population, and there are 14 marae located within the local board area.

62. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

63. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Implementation

64. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Sven Mol - Corporate Affairs Advisor Panuku Development Auckland

Authorisers

Toni Giacon - Manager Stakeholder Engagement

Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Auckland Transport Update to the Franklin Local Board – November 2017

File No.: CP2017/24470

Purpose

1. This report:

a) Provides an update on the current status of the Local Board Transport Capital Fund,

b) Responds to resolutions on transport-related matters,

c) Provides a summary of consultation material sent to the Franklin Local Board, and

d) Provides information on transport related matters of specific application and interest to the Franklin Local Board and its community.

Executive summary

2. In particular, this report covers:

a) Updates on current local board transport capital fund projects; particularly new kerb and channel projects in Beachlands, for which approval for construction is sought

b) Update of the Pukekohe station project currently under construction

c) Implementation of East Auckland New Network on 10 December 2017, affecting Whitford, Beachlands and Maraetai

d) Annual Travelwise school award recipients from the Franklin area

e) New mana whenua (Ngaati Te Ata) signage unveiling in Pukekohe

f) Auckland Transport’s Quarterly Report for the July to September 2017 quarter.

Recommendation/s

That the Franklin Local Board:

a) Receives the report entitled ‘Auckland Transport Update to the Franklin Local Board – November 2017’.

b) Approves project #518 (First View Avenue between Sunkist Bay and Wakelin Roads, new kerb and channel on both sides) for construction based on the detailed designs at Attachment B and the firm estimate of $XX (firm estimate will be available for the meeting), to be funded from the Local Board Transport Capital Fund.

c) Approves project #519 (Second View Avenue between Puriri and Cherrie Roads, new kerb and channel on north side) for construction based on the detailed designs at Attachment C and the firm estimate of $XX (firm estimate will be available for the meeting), to be funded from the Local Board Transport Capital Fund.

Comments

Local Board Transport Capital Fund (LBTCF) update

3. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

*ID#*	*Project Description*	*Progress/Current Status*
443	Upgrade of Beachlands town centre gardens · FEC estimate of $279,396 (for hardwood) · Spend to date as at 4-Nov-17= $15,079	· On 24-Nov-15, the Board approved the project for detailed design and costing. · On 6-Jun-17, the Board approved construction using hardwood. Latest update: · The landscape architect has submitted draft construction plans (refer Attachment A). These have been approved and the architect has been instructed to meet with Council’s Arborist to finalise details for resource consent. Completion of structural drawings will commence thereafter.
515	Additional King Street pedestrian signage, Pukekohe · FEC estimate of $7,950 · Spend to date as at 4-Nov-17= $2,605	· On 6-Jun-17, the Board approved the project for construction based on the firm estimate of $7,950. *Latest update:* · Construction completed. · Final costs yet to be reported.
516	Waiuku pavers upgrade, Stage 2 · ROC estimate of $505,000 · Spend to date as at 4-Nov-17= $59,965	· On 6-Jun-17, the Board approved the project for construction based on the estimate of $505,000. · Construction is aimed for the January to April 2018 window so as to have the least impact on civic activities and events. · A meeting and site walk-over was held with Waiuku town centre manager and the prospective contractor to confirm the scope of works and identify any issues. *Latest update:* · Procurement of the physical works contractor is underway. · A contract is in place for supply of the pavers. · Storage of the old pavers has been arranged at the Waiuku ITM yard.
517	Weatherly Drive, Beachlands – new footpath through to Te Puru Park · ROC of $23,712 · Spend to date as at 4-Nov-17= $2,265	· On 6-Jun-17, the Board approved the project for construction based on the estimate of $23,712. · Landowner permission has been obtained from Council. *Latest update:* · Procurement is underway to install the new footpath. Additional quotes have been received and work will start at the end of November.
518	First View Avenue, Beachlands – installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides) · ROC estimate of $376,000 · Spend to date as at 4-Nov-17= $13,016	· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $376,000. *Latest update:* · Detailed designs are included at Attachment A. The design includes a 1.8m wide footpath for part of the block (this component being paid by AT’s regional footpath budget) and a dropped kerb for future recess parking that forms part of the Sunkist Development Plan. · The firm estimate for the project will be available for the meeting. · Construction approval is sought from the Board and a recommendation has been provided.
519	Second View Avenue, Beachlands – installation of new kerb and channel between Puriri and Cherrie Roads (north side) · ROC estimate of $272,000 · Spend to date as at 4-Nov-17= $12,808	· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $272,000. *Latest update:* · Detailed designs are included at Attachment B. · The firm estimate for the project will be available for the meeting. · Construction approval is sought from the Board and a recommendation has been provided.
520	Pukekohe Flagtrax – installation on existing streetlights in Pukekohe · ROC estimate of $147,000 (based on an estimated 150 units) · Spend to date as at 4-Nov-17= $4,390	· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $147,000 for 150 Flagtrax units. · Following a meeting on 17-Aug-17, AT’s Streetlighting team will consider and develop guidelines and conditions that would be required for approval to be granted to install Flagtrax on AT lighting poles. This is expected to take 2-3 months. *Latest update:* · An inventory of poles has been compiled. This is for the loop road around the Pukekohe CBD that has 154 poles.

ID#

Project Description

Progress/Current Status

443

Upgrade of Beachlands town centre gardens

· FEC estimate of $279,396 (for hardwood)

· Spend to date as at 4-Nov-17= $15,079

· On 24-Nov-15, the Board approved the project for detailed design and costing.

· On 6-Jun-17, the Board approved construction using hardwood.

Latest update:

· The landscape architect has submitted draft construction plans (refer Attachment A). These have been approved and the architect has been instructed to meet with Council’s Arborist to finalise details for resource consent. Completion of structural drawings will commence thereafter.

515

Additional King Street pedestrian signage, Pukekohe

· FEC estimate of $7,950

· Spend to date as at 4-Nov-17= $2,605

· On 6-Jun-17, the Board approved the project for construction based on the firm estimate of $7,950.

Latest update:

· Construction completed.

· Final costs yet to be reported.

516

Waiuku pavers upgrade, Stage 2

· ROC estimate of $505,000

· Spend to date as at 4-Nov-17= $59,965

· On 6-Jun-17, the Board approved the project for construction based on the estimate of $505,000.

· Construction is aimed for the January to April 2018 window so as to have the least impact on civic activities and events.

· A meeting and site walk-over was held with Waiuku town centre manager and the prospective contractor to confirm the scope of works and identify any issues.

Latest update:

· Procurement of the physical works contractor is underway.

· A contract is in place for supply of the pavers.

· Storage of the old pavers has been arranged at the Waiuku ITM yard.

517

Weatherly Drive, Beachlands – new footpath through to Te Puru Park

· ROC of $23,712

· Spend to date as at 4-Nov-17= $2,265

· On 6-Jun-17, the Board approved the project for construction based on the estimate of $23,712.

· Landowner permission has been obtained from Council.

Latest update:

· Procurement is underway to install the new footpath. Additional quotes have been received and work will start at the end of November.

518

First View Avenue, Beachlands – installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)

· ROC estimate of $376,000

· Spend to date as at 4-Nov-17= $13,016

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $376,000.

Latest update:

· Detailed designs are included at Attachment A. The design includes a 1.8m wide footpath for part of the block (this component being paid by AT’s regional footpath budget) and a dropped kerb for future recess parking that forms part of the Sunkist Development Plan.

· The firm estimate for the project will be available for the meeting.

· Construction approval is sought from the Board and a recommendation has been provided.

519

Second View Avenue, Beachlands – installation of new kerb and channel between Puriri and Cherrie Roads (north side)

· ROC estimate of $272,000

· Spend to date as at 4-Nov-17= $12,808

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $272,000.

Latest update:

· Detailed designs are included at Attachment B.

· The firm estimate for the project will be available for the meeting.

· Construction approval is sought from the Board and a recommendation has been provided.

520

Pukekohe Flagtrax – installation on existing streetlights in Pukekohe

· ROC estimate of $147,000 (based on an estimated 150 units)

· Spend to date as at 4-Nov-17= $4,390

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $147,000 for 150 Flagtrax units.

· Following a meeting on 17-Aug-17, AT’s Streetlighting team will consider and develop guidelines and conditions that would be required for approval to be granted to install Flagtrax on AT lighting poles. This is expected to take 2-3 months.

Latest update:

· An inventory of poles has been compiled. This is for the loop road around the Pukekohe CBD that has 154 poles.

4. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund financial summary:

Funds Available in current political term (NB: includes 2019/20 FY)	$1,654,863
Amount committed to date on projects approved for design and/or construction	$1,626,930
Remaining budget left that needs to be allocated to new projects by the end of the current political term.	$27,933

Responses to Franklin Local Board resolutions and requests

5. At its June 2017 business meeting, the Franklin Local Board passed the following resolution:

Resolution number FR/2017/71

That the Franklin Local Board:

d) requests Auckland Transport to upgrade the streetlighting in Hall Street Pukekohe to meet current streetlighting standards.

6. Auckland Transport has already installed all new poles and cabling required for Hall Street. The arrival of new light fittings is expected in December, at which time the project can be completed.

7. At its October 2017 business meeting, the Franklin Local Board passed the following resolution:

Resolution number FR/2017/71

That the Franklin Local Board:

b) request Auckland Transport to extend the hours of operation on the four (4) existing P10 time restricted car parks immediately outside the Whitford Dairy on Whitford-Maraetai Road so that those restrictions operate from 8am to 8pm, seven days a week.

8. Auckland Transport has previously considered this ongoing request from the business owner and cannot find any justification for the changes sought.

9. Auckland Transport does not design parking restrictions to suit only one business, individual or organisation. The parking spaces in question are a valuable public asset and customers for all businesses in the area should have a fair and equitable access to them.

10. From the view of Auckland Transport’s Parking Strategy 2015, the requested changes are not warranted. Given the operational challenges for enforcement, and as the changes would only advantage one business, it is not possible for Auckland Transport to justify any change.

Local projects and activities

Pukekohe Station project update

11. The scope of works for Stage 2 of the project is a new bus station catering for six bus bays, an 87-space park-and-ride, a new over-bridge with lifts linking the rail and bus stations, customer toilets and bus shelters, bicycle parking, new ticket machines on the bus side, and improved rail platforms with the removal of timber decks and replacement with concrete and asphalt.

12. Construction continues on Stage 2 of the project as follows:

a) The Block of Line (BOL) for Labour Weekend was used to continue the platform construction, install the temporary works for the lift tower on the platform and excavate the foundation for the bridge pier. Works continue during the night for the platform and lift tower. The main columns for the lift tower have been installed and reinforcement works continue. The Pile cap for the bridge pier has been completed.

b) Earthworks for the park and ride have been ongoing with the sub-base being prepared. The ground has suffered from multiple small soft spots due to varying ground material.

c) Piles for bus shelter have been installed. Pile bridges and ducting are to be carried out and then main frame for the shelter can start to be installed. Some of the steel frames for the shelter have been delivered to site.

d) One section of the bridge has been delivered to site and works continue with installation of the roof.

e) Station Road works continue with temporary car park closures. Auckland Transport has received limited queries regarding these changes. Works in this area will continue until the end of the project.

f) A further rail BOL is planned for 19 November with additional works on the platform and the installation of the bridge pier on the platform.

13. The overall Stage 2 scheme is behind programme with contractor completion expected in March, which is approximately two months behind schedule. This is due to delays in preparing shop drawings for the bus shelter and changes to the bus shelter foundation design. This delay is being assessed by Auckland Transport and a programme meeting was arranged for the second week in October with the contractor to determine ways to speed up the programme where possible. The exact date for the opening will be confirmed closer to the time.

14. For more information on the project, visit at.govt.nz/pukekohestation.

Implementation of East Auckland New Network

15. The new network for East Auckland (including Whitford and Beachlands/Maraetai) will begin on 10 December 2017. With services that are designed to connect through easy transfers to bus, train or ferry, passengers will have access to a far wider range of destinations than ever before.

16. The New Network is all about increasing connectivity. For East Auckland this means three key routes will have buses arriving every 10 to 15 minutes, three local buses timed to connect with the Half Moon Bay Ferry, and increased bus-to-train connections at key interchanges, especially Panmure.

17. Changes include the new 739 service for Beachlands and Maraetai, with buses running hourly, 7 days a week.

18. Only a few months after the South and West New Networks were delivered, there was an increase in public transport use for both these areas. Although change is never easy, Auckland Transport is confident that the East new network will also benefit more people than the current network, and provide a strong alternative to cars.

19. The main message to East Aucklanders is to make they plan their new journeys and are prepared for day one. A settling in period is expected for the first few weeks following implementation, and customers are encouraged to allow more travel time than usual in the first week.

20. Auckland Transport will be supporting customers through this significant change. Full details about the new services, including a new timetable, are being mailed to every East Auckland resident in the week beginning 13 November. Residents can also use the website, come along to an information event, or ask an AT Ambassadors out on the street in the first week of implementation.

21. Two public information events are being held in the Beachlands and Maraetai area as follows:

Date	Time	Address
Sat 2 Dec	08:00 – 12:00	Pine Harbour Fresh Market, 190 Jack Lachlan Drive
Sat 2 Dec	14:00 – 17:00	Pohutukawa Coast Shopping Centre (Countdown), 129 Beachlands Road

22. Auckland Transport’s online journey planner (AT.govt.nz/journeyplanner) will be updated with the new services from 17 November. Customers simply need to enter a travel date after 10 December to plan their new trip. After the launch of the New Network, passengers can track their bus or train in real time with the AT Mobile app.

23. Full details about the new services are available online at AT.govt.nz/newnetworkeast.

24. Changes to Auckland Transport school bus services are also planned, and come into effect from Term 1, 2018. Detailed information is being provided to each school before the end of the 2017 school year.

25. The new East Auckland bus network was created with the help of hundreds of residents through the 2015 public consultation, but the final decisions were based on many factors. Auckland Transport’s aim is to deliver the most beneficial outcome for the widest number of people, within the resources available.

Annual Travelwise awards

26. On 8 November, 95 Auckland schools accepted Travelwise awards at Auckland Transport’s annual Travelwise celebration. Across the region, 179 schools qualified for a Travelwise award this year.

27. At the celebration, 50 schools were awarded gold for their work to encourage active transport to school and work with their local communities to reduce congestion. The celebration included 648 students from 95 of the participating schools.

28. The Travelwise celebration event rewards student leaders, lead teachers and school management for all the work they do in their schools during the year to promote road safety and sustainable transport. As well as the health benefits, these schools are committed to reducing congestion in their neighbourhoods and making streets safe for all ages.

29. The Travelwise programme works with primary, intermediate and secondary schools to:

· encourage and increase use of active travel modes and public transport.

· provide safer facilities for all road users.

· reduce congestion around schools.

30. With Travelwise, schools create individualised Safe School Travel Plans with visions and practical actions to create a safer and less congested environment outside the school.

31. The schools within the Franklin Local Board area (or nearby and attended by a significant number of Franklin residents) that received an award this year are listed below:

School	Award Type	Local Board
Alfriston School	Bronze	Franklin
Ararimu School	Bronze	Franklin
Awhitu District School	Silver	Franklin
Beachlands School	Silver	Franklin
Buckland School	Gold	Franklin
Drury School	Gold	Papakura
Hunua School	Silver	Franklin
Maraetai Beach School	Gold	Franklin
Paparimu School	Silver	Franklin
Pukekohe East School	Silver	Franklin
Pukekohe Hill School	Gold	Franklin
Puni School	Silver	Franklin
Valley School	Silver	Franklin

Mana whenua (Ngaati Te Ata) signage unveiling

32. As previously reported, Auckland Transport’s Regional Signage Project team and Maori Policy and Engagement team have been working with the 19 iwi comprising mana whenua for Tāmaki Makaurau (Auckland) to develop a template for dedicated signage to tell the story of mana whenua’s connection to and history of the region, including Ngaati Te Ata.

33. The blessing and unveiling ceremony for the Ngaati Te Ata sign was held at the Pukekohe town square on the morning of Friday 27 October, see photo below.

Auckland Transport quarterly report for July-September 2017

34. The following quarterly report material is attached to this monthly report:

· Attachment D – report from Auckland Transport departments on their activities in the Franklin Local Board area and regionally over the last quarter

· Attachment E – report on Travelwise Schools activities in the Franklin Local Board area over the last quarter.

Consultation documents on proposed improvements

35. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback, and are summarised here for information purposes only. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

36. Proposed 40 km/h school speed zone for Pukekohe East School – Auckland Transport is proposing to introduce a new 40 km/h variable school speed zone on Runciman Road either side of Pukekohe East School. Auckland Transport will also be extending the 70 km/h zone past the school to allow drivers to adjust their speed. The proposed changes will improve safety for pedestrians, especially school children.

37. Proposed signage and delineation improvements, various – Auckland Transport is working to improve driver safety on selected regional routes by installing consistent signage and road markings. The proposed works are part of the Ministry of Transport's 'safer journeys' strategy 2010-2020, aiming to improve road safety and reduce the number of deaths and serious injuries. The recommended interventions include permanent advance curve warning signs, curve chevron signs and boards with advisory speeds, edge marker posts, edge lines, solid white centre lines and reflective pavement markers. The sites concerned include:

· Glenbrook Road

· Roads between Glenbrook, Patumahoe and Paerata Roads

· Roads between Glenbrook, Kingseat and Karaka Roads

· Roads between Ararimu and Hunua Roads

38. Proposed new bus stops, Whitford and Beachlands – Auckland Transport is proposing new bus stops for the New Network for East Auckland, which goes live 10 December 2017, at the following locations:

· Opposite #72 Second View Avenue, Beachlands

· Outside #119 Second View Avenue, Beachlands

· Outside # 8 Whitford-Maraetai Road, Whitford

39. Proposed angle parking bays, Maraetai Drive, Maraetai – Auckland Transport is proposing to install clear angle parking bay markings opposite 233-247 and 253 Maraetai Drive for current unrestricted parking spaces. Auckland Transport will also formalise six P120 parking spaces opposite 229-231 Maraetai Drive, and six P120 parking spaces opposite 251 Maraetai Drive. There is heavy parking demand in summer and haphazard angle parking means that the space is not being utilised as efficiently as possible, leading to less cars parked than there is space for. The proposed changes will help guide motorists and ensure clarity over parking restrictions.

40. Proposed signage, delineation and roundabout improvements, Mill Road, Ardmore – Auckland Transport is proposing to make road safety improvements to Mill Road between Manukau and Papakura, including new signage, roundabout repairs and anti-friction surfacing at the Mill Road/Alfriston Road intersection. These changes are recommended as part of a Crash Reduction Study Programme that aims to improve driver safety on selected regional routes. Mill Road has been identified as a high-risk route that will benefit from additional safety measures, clear signage and speed reduction interventions.

41. Proposed zebra crossing, John Street, Pukekohe – Auckland Transport is proposing to install a zebra crossing on John Street to provide a safe crossing point for the students of Pukekohe High School, and users of the sports complex.

42. Proposed improvements at Awhitu Road and Marae O Rehia Road intersection, Awhitu peninsula – Auckland Transport is proposing to improve the roadside environment at this intersection, by installing storm water pipes and filling the ditches along the southern side of Awhitu Road, as well as reconstructing a small section of the northern side to provide a flatter bank. As part of the Road Safety Team safety improvement project along Awhitu Road, it has been identified that safety improvements could be made at this intersection, as currently the open ditches are a considerable roadside hazard.

Traffic Control Committee (TCC) report

43. Decisions of the TCC during the month of October 2017 affecting the Franklin Local Board area are shown below.

Date	Street (Suburb)	Type of Report	Nature of Restriction	Decision
20-Oct-17	Papakura-Clevedon Road, Burnside Road (Ardmore)	Speed Limit Changes Report	80km/h Permanent Speed; 40km/h Variable Speed	Carried
20-Oct-17	Edinburgh Street, John Street (Pukekohe)	Temporary Traffic and Parking changes (Event Counties Cycle Classic)	Temporary Traffic and Parking restrictions	Carried
20-Oct-17	Manukau Road, Kitchener Road, Buckland Road, Station Road (Pukekohe)	Temporary Traffic and Parking changes (Event ITM Supersprint 2017)	Temporary Traffic and Parking restrictions	Carried

Regional and sub-regional projects

Southern Corridor Improvements (SCI) project update

44. In October, work to lengthen the Orams Road bridge was completed and the bridge reopened to traffic, pedestrians and cyclists in early October. Construction has now begun to widen Puhinui Stream Bridge, and work to lower the Puhinui Stream footpath also began. This will allow additional clearance for pedestrians and cyclists under the motorway.

45. Great South Road, at the Takanini Interchange, was closed for night works in mid-October allowing for the new southbound bridge beams to be installed, which will support the new third southbound lane. Motorway lighting installation continued north of the interchange.

46. Mangrove removal was completed in the Pahurehure Inlet and construction started on the shared user path over Pahurehure Inlet. Sheet and bored piling was completed to support the temporary bridge during removal of the existing one and construction of new bridges.

47. In November, construction will start to install foundations for the new fourth motorway lane over Puhinui Stream and the original eastern abutment of Orams Road Bridge will be removed. Work to remove the Puhinui Stream footpath will continue and earthworks will begin to create a lower route for pedestrians.

48. Work continues at Takanini Interchange on the Papakura stream bridges, railway line and Great South Road. Work progresses to build up the height of the retaining wall for the new northern shoulder and precast concrete will be placed for the new northbound bridge over the railway line.

49. Works near Conifer Grove will continue, with earthworks in the northbound shoulder building up the ground to existing motorway level and noise walls being installed.

50. Noise wall construction will continue in the northbound shoulder through Conifer Grove and will begin in the southbound shoulder at the Pahurehure Inlet. Southbound traffic will shift into the southbound shoulder, allowing motorway crews to work safely in the northbound shoulder, and abutment and bridge beam installation continues for the temporary bridge over the Pahurehure Inlet.

51. In Papakura, work to construct a new pedestrian bridge over the motorway from Pescara Point to Rushgreen Avenue will begin.

52. Find out more about the project through this website www.nzta.govt.nz/auckland-southern-corridor.

Public transport numbers the best in more than 60 years

53. Auckland’s public transport users have clocked up 90 million trips on buses, trains and ferries over the past year. The last time Auckland saw that many trips was back in 1956.

54. Auckland in 1956 was a totally different city, with a population of around 400,000 and where car ownership was still not the norm. It was the last year the trams were running, trolley buses were very popular and ferry numbers were high because the Harbour Bridge was still three years away.

55. However, that was the beginning of the era of the car in Auckland, as the Northwestern and Southern Motorways had just partially opened, so people were buying cars and public transport usage was dropping by around 8 million trips a year.

56. The numbers using public transport in Auckland bottomed out at 28 million and stayed low until 2002.

57. Since then public transport usage has grown steadily with train patronage rising from 3 million trips a year to 20 million.

58. The 90 million mark is an increase of 6 million on the previous year, a growth of 6.7%. With even more services to be rolled out in December and next year, hopefully patronage will soon pass 100 million. Customer satisfaction also continues to rise, reaching 90.5% for bus customers, 93.7% for train and 91% for ferry.

59. A graph showing public transport patronage since 1920 is shown below.

New community bike fund

60. Auckland Transport is proud to launch the first AT Community Bike Fund, with $35,000 of funding available to community groups to support cycling initiatives and projects. The maximum grant amount per application is $5,000.

61. The fund has been established to recognise and support the work of community groups that champion bike riding in the region. Many community organisations have great ideas to get more people on their bikes, and Auckland Transport is keen to work with them to deliver some creative projects that encourage more people to ride bikes more often.

62. Auckland Transport is really committed to promoting cycling as a transport choice and by enabling these groups, it is hoped even more people will consider riding a bike as a great option to get around Auckland.

63. Funding is available during 2017/18 for community-focused projects that encourage riding a bike as a regular transport option, improve cycle safety, and contribute to the normalisation of cycling in Auckland.

64. The fund can be used for community events, activities, training programmes, and the development of resources and information for specific communities. The fund has three application rounds, the first of which is open for applications until 13 December.

65. Applicants can apply online and read the grant policy at https://at.govt.nz/cycling-walking/at-community-bike-fund/

More electric trains ordered

66. Auckland Transport has signed a contract for another 15 three-car electric trains, which are needed to meet the huge public demand. Auckland Transport needs more train sets to meet the demand and also needs to be ready for when the tracks are electrified between Papakura and Pukekohe.

67. The trains will be built in Spain by Construcciones y Auxiliar de Ferrocarriles (CAF) and the first of them will be in service from 2019. CAF is the Spanish company that built the 57 three-car electric units which currently operate in Auckland.

68. With 15 more trains, Auckland Transport will be able to operate six-car trains on most services on the Southern, Eastern and Western Lines. Auckland Transport is also planning to increase weekend frequency to every 20 minutes on the Southern, Eastern and Western Lines and weekend trains will operate every 30 minutes between Papakura and Pukekohe.

69. The $133 million contract is funded by NZ Transport Agency and Auckland Council, the contract has a provision for further trains in the future.

Consideration

Local board views and implications

70. The local board’s views on Auckland Transport projects will be taken into account during consultation on any proposed scheme. Any implications are discussed in the relevant section of the report.

71. Local board views on transport capital projects are discussed and addressed during the design phase of those projects and will be considered in the relevant section of the report at the time.

Māori impact statement

72. As this is an information only report, no specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

73. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Draft construction plans for Beachlands town centre gardens project	51
b ⇩	Detailed design plans for First View Avenue kerb and channel project	53
c ⇩	Detailed design plans for Second View Avenue kerb and channel project	55
d ⇩	Auckland Transport activities in the Franklin Local Board area and regionally for the July-September 2017 quarter	57
e ⇩	Travelwise Schools activities in the Franklin Local Board area for the July-September 2017 quarter	73

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Road name approval for three (3) roads within the Special Housing Development of Belmont, with access off 180 Princess Street West, and 77 & 100 Belmont Road Pukekohe

File No.: CP2017/22650

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board to name three (3) new roads as part of a subdivision at 180 Princess Street West and 77 & 100 Belmont Road, Pukekohe.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. The preferred names for Road 1 ‘Taikaranga Street’, Road 2 ‘Kare Ariki Place’ and Road 3 ‘Matikao Place’ are consistent with the road naming guidelines and criteria.

4. The alternative road names ‘Horokaka’, ‘Wheki’ and ‘Buds’ are consistent with the road naming guidelines and criteria.

5. Local Iwi groups were consulted, which resulted in the names ‘Taikaranga’, ‘Kare Ariki’ ‘Matikao’, ‘Horokaka’ and ‘Wheki’ for the three (3) roads, which the Applicant has used as preferred and alternative names.

6. The road type ‘Street’ is appropriate as it means ‘Public Roadway in an urban area, especially where paved and with footpaths and buildings along one or both sides’, and ‘Place’ is appropriate as it means ‘Short, sometimes narrow, enclosed roadway’.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, for the names ‘Taikaranga Street’ for Road 1, ‘Kare Ariki Place’ for Road 2 and ‘Matikao Place’ for Road 3, with main access off Princess Street West and Belmont Road, Pukekohe.

Map showing the location at 180 Princess Street West, and 77 & 100 Belmont Road Pukekohe:

Map showing the layout of Stage One of a 54 lot subdivision, which includes three (3) roads to be named, with Road 1 having access off Jutland Road and Road 3 having access off Belmont Road, Pukekohe:

Comments

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred road name for the Local Board’s approval.

8. Resource consent was granted for a 54 lot subdivision at 180 Princess Street West and 77 & 10 Belmont Road, Pukekohe (reference JSL/2017/1381 (SUB60239353)). As a result three (3) roads (as shown above) need to be named.

9. After consultation with Local Iwi, the Applicant has proposed the following preferred names and the alternative names for the three (3) roads:

Preferred Road Name

Meaning

Road 1:

Taikaranga Street

Ancestor to a lot of the local Pukekohe whaanau

Road 2:

Kare Ariki Place

Ancestress to a lot of the local Pukekohe whaanau

Road 3:

Matikao Place

Buds (as from plants, or young shoots)

Alternative Road Names	Meaning
Horokaka Place	NZ Native Plant
Wheki Place	NZ Native Plant
Buds Place	English version of Matikao

Decision Making

10. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

11. The Applicant’s proposed road name has been assessed against the criteria set out in the Auckland Council road naming guidelines. The preferred names ‘Taikaranga’ for Road 1, Kare Ariki’ for Road 2 and ’Matikao’ for Road 3, comply with the road naming guidelines.

12. The alternative names ‘Horokaka’, ‘Wheki’ and ‘Buds’ also meet the road naming criteria.

13. The road type ‘Street’ is described as ‘Public Roadway in an urban area, especially where paved and footpaths and buildings along one or both sides’ and ‘Place’ as described as ‘Short, sometimes narrow, enclosed roadway‘ is in accordance with the road naming guidelines.

Consideration

Local Board views and implications

Significance of Decision

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. The preferred and alternative road names (with the exception of the name ‘Buds’) are names that have been provided by Local Iwi for use within the Belmont area as part of previous Iwi consultation in relation to development within the wider area of Belmont.

17. LINZ has been consulted and has no objection to the proposed names.

18. NZ Post was consulted and had no objection to the proposed names.

Financial and Resourcing Implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

20. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

21. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Road name approval for a Private Way with access off 9 Karioitahi Road, Waiuku

File No.: CP2017/22679

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board to name a Private Way with access off 9 Karioitahi Road, Waiuku.

Executive summary

3. The preferred name ‘Evan Tasman Lane’ for the Private Way is consistent with the road naming guideline criteria.

4. The alternative name ‘Sedgwick’ is consistent with the road naming guideline criteria, but the alternative name ‘Christine’ already exist in Auckland and is therefore not consistent with the road naming guideline criteria.

5. The preferred name ‘Evan Tasman’ proposed by the applicant and the alternative name ‘Sedgwick’ are considered for approval by the Local Board.

6. The road type is appropriate as ‘Lane’ means ‘Narrow roadway between walls, building or a narrow country roadway’.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the name ‘Evan Tasman Lane’ for the Private Way with main access off 9 Karioitahi Road, Waiuku.

Comments

7. The Auckland Council road naming guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred road name for the Local Board’s approval.

8. Resource Consent was granted by Auckland Council to undertake a subdivision at 9 Karioitahi Road, Waiuku (SUB/2016/3763 – BUN60077355). The Private Way serves more than 5 lots and therefore needs naming.

9. The Applicant has proposed the following names for consideration:

Preference	Proposed Name for Private Way	Meaning
Private Way
Preferred Name	Evan Tasman	First and middle name of the applicant’s grandfather on the fathers side, who has since passed on
First alternative	Sedgwick	First name of the applicant’s grandfather on the mothers side, who has since passed on
Second alternative	Christine	Late mothers name

Location and Layout of the Private Way with access off 9 Karioitahi Road, Waiuku.

Decision Making

Assessment

11. The Applicant’s proposed road name has been assessed against the criteria set out in the Auckland Council road naming guidelines.

12. The Applicant’s preferred name, ‘Evan Tasman’ for the Private Way, and the alternative name ‘Sedgwick,’ meet the criteria of the road naming guidelines. The alternative name ‘Christine’ does not meet the road naming criteria as that name already exists in Auckland.

13. The road types are in accordance with the road naming guidelines as ‘Lane’ means a ‘Narrow roadway between walls, building or a narrow country roadway’.

Consideration

Local Board views and implications

Significance of Decision

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. Consultation with local Iwi groups has been undertaken.

Ngati Tamaoho has commented the following: ‘Ngati Tamaoho does not support these names. We defer to Ngati Te Ata to name this road’.

Ngati te Ata has commented the following: ‘This was a waka catchment area back in the olden days – so our preference is always to have names that commemorate the traditional and historical layer that once existed in that location. Please find 3 preferred names as requested.

Preferred names
Haumi	Bow of the canoe/the way one binds the waka together
Matariki	7 sisters way finding for canoe navigation
Kahurangi	Blue skies navigators, always made sure they made camp before the night fell, looked toward the kahurangi for safety when travelling around the land

Ngati te Ata concluded: ‘Respectfully, this is not to undermine or take away the significance of the 3x family names proposed by our clients family, but when it comes to preferred naming we always look to commemorate the old history, which in effect is also the history of Waiuku.’

It is noted that the names ‘Haumi’, ‘Matariki’ and ‘Kahurangi’ already exist in Auckland and are therefore not in accordance with the road naming guideline criteria.

17. NZ Post has been consulted and they have no concerns with the names put forward.

18. LINZ has been consulted and has no concerns with the names put forward.

Financial and Resourcing Implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

20. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

21. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Road name approval for a Private Way with access off 463 Runciman Road, Runciman

File No.: CP2017/22681

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board to name a Private Way with access off 463 Runciman Road, Runciman.

Executive summary

3. The preferred name ‘Awahiwi Rise’ for the Private Way is consistent with the road naming guideline criteria.

4. The alternative names ‘Korowai’ and ‘Landview’ for the Private Way are consistent with the road naming guideline criteria.

5. The preferred name ‘Awahiwi’ proposed by the applicant and the alternative names ‘Korowai’ and ‘Landview’ are considered for approval by the Local Board.

6. The road type is appropriate as ‘Rise’ means ‘Roadway going to a higher place or position’.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the name ‘Awahiwi Rise’ for the Private Way with main access off 463 Runciman Road, Runciman.

Comments

7. The Auckland Council road naming guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred road name for the Local Board’s approval.

8. Resource Consent was granted by Auckland Council to undertake a subdivision at 463 Runciman Road, Runciman (VCC/2016/1347 – BUN60077293). The Private Way serves more than 5 lots and therefore needs naming.

9. The Applicant has proposed the following names for consideration

Private Way	Proposed New Private Way Name	Meaning
Preferred Name	Awahiwi	‘Awa’ means ‘stream’ and ‘hiwi’ means ‘ridge’. The new road crosses a small stream before running along the top of a prominent ridgeline
First alternative	Korowai	A symbol of prestige and mana, worn as a cloak and made from the line fibers of harakeke called muka
Second alternative	Landview	Views to the land

Location and Layout of the Private Way with access 463 Runciman Road,Runciman.

Decision Making

Assessment

11. The Applicant’s proposed road name has been assessed against the criteria set out in the Auckland Council road naming guidelines.

12. The Applicant’s preferred name, ‘Awahiwi’ for the Private Way meets the criteria of the road naming guidelines, while noting that the alternative names ‘Korowai’ and ‘Landview’ also meet the road naming guideline criteria.

13. The road types are in accordance with the road naming guidelines as ‘Rise’ means a ‘Roadway going to a higher place or position’.

Consideration

Local Board views and implications

Significance of Decision

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

Consultation

16. Consultation with local Iwi groups has been undertaken. Ngati Te Ata has referred consultation back to Ngati Tamaoho.

Ngati Tamaoho proposed the following names in no particular order:

a. ‘Korowai’ -

meaning a symbol of prestige and mana and worn as a cloak made from the fine fibers of harakeke, called muka. Then delicate feathers of manu (birds) were woven into the fibres, the birds being the Kiwi, Kaakaa, Tui, Kuukuu, Korimako, Kookako, the extinct Huia and many other native manu;

b. ‘Kahukura’ –

is the same description as Korowai, it is another garment that was worn as a cloak, the only difference being the feathers being all red, a colour that denoted a rangatira/chief. Kahukura is also a personification of the rainbow; and

c. ‘Waiwaia’ – beauty, beautiful

Ngati Tamaoho further commented:

“Keeping within the landscape features in and around Ramarama and its once ancient forest and wetland that were home to many wildlife that sustained our tuupuna where ancient terrace and pit sites to the south of the development have been recorded predating the mid 1700’s and the ancient connections to Maketu Pa to the east. Ngati Tamaoho appreciates the opportunity to put forward names that reflect and acknowledge the ancient landscape”.

17 All these names are in accordance with the road naming guideline criteria. The applicant has put forward the name ‘Korowai’ as an alternative name.

18. NZ Post has been consulted and they have no concerns with the names put forward.

19. LINZ has been consulted and they have no concerns with the names put forward.

Financial and Resourcing Implications

20. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

21. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

22. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Classification of Stone Road Forest and Quarry Reserve

File No.: CP2017/22288

Purpose

1. To seek approval from Franklin Local Board for the classification of Stone Road Forest and Quarry Reserve under the Reserves Act 1977 as a recreation reserve.

Executive summary

2. The Reserves Act 1977 requires all reserves to be classified for one of the seven primary purposes set down in Section 17 to 23 of the Act.

3. Stone Road Forest and Quarry Reserve is held by the Crown through the Department of Conservation (DOC) as an unclassified quarry reserve, subject to the Reserves Act, and vested in Auckland Council, in trust, for quarry purposes.

4. Two groups, Franklin Archers and Adrenalin Forest, are interested in entering a formal lease with council to occupy the reserve.

5. Both groups’ activities are of a recreational nature and require that the reserve be classified as recreation reserve in order for council to grant community leases and comply with the Reserves Act.

6. Local boards have the delegated decision-making authority to classify a reserve under section 16(1) of the Reserves Act 1977, which has been delegated by the Minister of Conservation to Auckland Council. Local boards also have the allocated decision-making authority for the renaming of existing community facilities.

7. Staff recommend that the local board approve the classification of Stone Road Forest and Quarry Reserve as a recreation reserve pursuant to Section 16 (1) of the Reserves Act 1977. Staff also recommend that the local board select a suitable new name for the reserve.

8. These recommendations support the council to comply with the Reserves Act and negotiate community leases with Franklin Archers and Adrenalin Forest. They also support the Franklin Local Board Plan 2017 outcomes: a well-cared for natural environment, communities feel ownership and connection to their area, and a thriving local economy.

Recommendation/s

That the Franklin Local Board:

a) approve the classification of Allotment 235 Parish of Opaheke as a recreation reserve pursuant to Section 16 (1) of the Reserves Act 1977.

b) agree to select a suitable new name for Allotment 235 Parish of Opaheke.

Comments

9. The Reserves Act 1977 requires all reserves to be classified for one of the seven primary purposes set down in Sections 17 to 23 of that Act. This is to ensure the control, management, development, use, maintenance and preservation of reserves for their appropriate purposes. Once classified, each reserve shall be held and administered for the purpose or purposes for which it is classified and for no other purpose.

10. Stone Road Forest and Quarry Reserve comprises one single defined land parcel described as Allotment 235 Parish of Opaheke and containing 8.0937 hectares.

11. Allotment 235 was originally acquired by the Crown as a reserve for quarry purposes in 1886 under the Land Act 1885. Later in 1935, and pursuant to the Public Reserves, Domains and National Parks Act 1928, Allotment 135 was vested by the Crown in the Franklin County Council, in trust, for quarry purposes.

12. Today, Allotment 235 remains held by the Crown through the Department of Conservation (DOC) as an unclassified quarry reserve, subject to the Reserves Act, and vested in Auckland Council, in trust, for quarry purposes.

13. Allotment 235 has not been used for quarrying for many years and is currently covered in regenerating vegetation. A community archery organisation, Franklin Archers (FA), have occupied Allotment 235 since 1987 and wish to have a formal lease granted to them. More recently, Adrenalin Forest (AF) a commercial oriented tree top adrenaline adventure organisation, has shown interest in occupying part of the reserve, and also wishes to have a lease granted to them.

14. Both these activities are of a recreational nature and cannot be authorised by the council under the Reserves Act in an unclassified quarry reserve. Staff have recommended that Allotment 235 be classified as a recreation reserve and that a new name be selected by the council since the current name does not reflect the recreational nature of the reserve.

15. Both iwi consultation and public notification of the classification have been completed without incident and the next step is for the council to resolve to formally agree to Allotment 235 being classified as a recreation reserve. Classification as a recreation reserve will empower the council to negotiate a community lease to FA and a commercial lease to AF and enable both new leases to comply with the Reserves Act.

Consideration

Local board views and implications

16. On 14 February 2017, staff held a workshop with the board to advise of the overall proposals by FA and AF to lease and develop Allotment 235 for archery and tree top adrenaline adventure. The board was advised that Allotment 235 would first need to be classified as a recreation reserve to enable the council to grant the leases. Prior to classification proceeding, the board was advised that iwi consultation and public notification of the reserve classification were required.

17. On 9 May 2017, the board was advised of the need for the council to consult with local iwi and issue a public notice on the intention to classify Allotment 235 as a recreation reserve. The board advised staff to proceed with both actions.

18. Local boards have the delegated decision-making authority to classify a reserve under section 16(1) of the Reserves Act 1977, which has been delegated by the Minister of Conservation to Auckland Council. Local boards also have the allocated decision-making authority for the renaming of existing community facilities.

19. The recommendations in this report support the Franklin Local Board Plan 2017 outcomes: a well-cared for natural environment, communities feel ownership and connection to their area, and a thriving local economy. Classifying the reserve as a recreation reserve will enable the environment to be enjoyed through recreational activities, including potential commercial ventures which contribute to the local economy, and enable local groups to be actively involved in their area through community leases.

Māori impact statement

20. The council is required under Section 4 of the Conservation Act 1987 to consult with local iwi about its intention to classify Allotment 235.

21. On 21 June 2017, the council wrote to all iwi contacts for the Franklin Local Board area, and requested iwi to advise the council of their views by 24 July 2017. Two meetings, with the second one held at the reserve, were undertaken with Ngāti Tamaoho and Ngāti Te Ata representatives who were both concerned about the commercial lease application from AF. They were anxious that the AF could develop the reserve solely for the clients and limit access to the reserve. They did not want the methods adopted by the operators of the commercial Castaways lease over part of the DOC owned Karioitahi Gap Domain Recreation Reserve at Waiuku to be applied to this reserve.

22. Council staff are confident that the conditions negotiated for the lease to the AF will include the requirement that access to the reserve by the public be available at all times and prevent the AF from “over-developing“ the reserve by limiting the number of buildings permitted. A treaty clause will also be included in both leases to remind council staff and the lessees that the reserve has underlying Crown ownership and could be reacquired by the Crown in future years if the reserve became included in a successful treaty settlement claim under the Treaty of Waitangi Act 1975. None of the other iwi responded.

Implementation

23. Once the board has made a decision, the council’s Minister of Conservation delegate will sign a gazette notice declaring under the Reserves Act the classification of Allotment 235 as a recreation reserve.

24. With completion of this step, Allotment 235 will become compliant with the Reserves Act and enable the council to grant leases to FA and AF.

Attachments

There are no attachments for this report.

Signatories

Authors

Dave Bayley - Specialist Technical Statutory Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on local parks

File No.: CP2017/23225

Purpose

1. The purpose of this report is to:

· update the Franklin Local Board on the changes to the Auckland Transport Election Signs Bylaw; and

· propose a nine week time restriction on public election sign sites.

Executive summary

2. On 1 August 2017 the Auckland Transport Board amended the Auckland Transport Election Signs Bylaw 2013 (“the Bylaw”) which removed the nine week time restriction on the display of election signs. This change came about due to concerns that the time restrictions may limit the right to freedom of expression in the New Zealand Bill of Rights Act 1990 (“BoRA”).

3. Due to the Bylaw amendment, public sites, including those in local parks and reserves, can now be used for election signs for longer than nine weeks. Signs must relate to a specific election, and must be removed prior to the day of the election. However, there is no limit on the length of time that they can be erected prior to the election.

4. Under section 14 (freedom of expression) of the BoRA everyone has the right to freedom of expression. Under section 5 (justified limitations) of the BoRA the rights and freedoms contained in the Bill of Rights may be subject only to such reasonable limits prescribed by law as can be demonstrably justified in a free and democratic society.

5. Local boards must balance the need to provide adequate advertising locations to allow the democratic process to run smoothly, while ensuring that parks and reserves are not overly encumbered with election signage.

6. Election signs restrict the public use of parks, have an impact on amenity and create potential safety issues. Increasing the amount of time that election signs can be erected for will lead to additional compliance and maintenance costs.

7. Staff recommend that local boards limit the time period for election signs on parks and reserves to a nine week period. This option would still provide for election signs in parks and reserves and meet community expectations. These changes would apply to the upcoming by-elections in February 2018 and any future elections, unless the decision is revisited.

8. A nine week period is also consistent with the Electoral Act 1993, which provides that no limitation contained in a bylaw restricts election advertising for a period of nine weeks prior to a general election. This legislation contemplates that local authorities may seek to limit the display of election signs, but provides an override for a nine week period. Further, a nine week restriction for public sites has been in place in Auckland since the bylaw was made in 2013, and therefore continuation of this restriction is in line with community expectations. The complaint to the Minister of Transport in 2016 concerned private sites, which are not affected by the proposal to reintroduce a time restriction on public sites.

Recommendation/s

That the Franklin Local Board:

a) amend landowner approvals for election signs to provide a nine week time restriction on local parks and reserves identified in the List of Election Sign Sites.

b) request that Auckland Transport’s Traffic Control Committee provide a nine week time restriction for election signs on road reserve to provide a consistency for public sites across Auckland.

c) request that Auckland Transport’s Traffic Control Committee consider updating their List of Election Sign Sites to reflect these time restrictions in accordance with clause 6 of the Election Signs Bylaw 2013.

Comments

Background

9. On 1 August 2017 the Auckland Transport Board amended the Auckland Transport Election Signs Bylaw 2013 (“the Bylaw”). This amendment, among other things, removed the nine week time restriction on the display of election signs.

10. During the 2016 local body election, a private citizen requested the Minister of Transport to disallow the Bylaw under the provisions of the Land Transport Act 1998. This was due to the time restrictions on the display of election signs, the Bylaw breached the right to freedom of expression in the New Zealand Bill of Rights Act 1990 (“BoRA”). The Minister took no action at the time, but required Auckland Transport to review the time restriction in 2017.

11. Prior to the amendment, Auckland Transport consulted with the public and stakeholders. Of the 51 submissions received, 40 disagreed with the proposed removal of the time restriction. They raised concerns over visual pollution issues (loss of amenity if signs remained longer than a nine-week period) and increased safety risk associated with the lack of maintenance and the temporary nature of such signage and supporting structures.

12. Auckland Transport specifies which public sites are suitable for the display of election signs. The report to the Auckland Transport Board (1 August 2017) concluded that time restrictions could be imposed through this process (by only permitting public sites to be used for limited periods of time). This was thought sufficient to address concerns raised by submitters on this issue. Auckland Transport will be seeking feedback from local boards on signage sites prior to the 2019 local body elections. The Auckland Transport website provides a list of the current election sign sites (https://at.govt.nz/about-us/bylaws/election-signs-bylaw/#v).

13. Local Boards have the jurisdiction of local parks and reserves. Prior to the 2016 local body elections, Auckland Transport sought feedback from local boards about the use of local parks and reserves for the use of temporary election signs. Auckland Transport updated the List of Election Sign Sites (located on the Auckland Transport website) following consideration of local board feedback. Due to the Bylaw amendment, these sites, including those in local reserves, can now be used for election signs for periods longer than nine weeks, and this needs review.

Existing issues caused by election signs

14. During the run up to the 2017 general election (1 July 2017 to 29 Sep 2017), council received 131 complaints about election signs. Of those complaints received 63 were about signs being placed in the wrong location, 20 were about oversized signs, 17 raised maintenance issues and 11 complaints were about early placement. There were also a small number of complaints about signs being erected on private property without permission, multiple signs being located on one site and safety hazards. Twenty percent of the complaints were associated with signs on parks and reserves. Community Facilities noted that existing issues with election signs relate to broken signs, which are often abandoned and become an eyesore or hazard.

15. Council staff anticipate that if election signs are erected for a period longer than nine weeks, there will be additional issues with amenity and safety. Safety concerns include risks associated signs collapsing or blowing down and broken hoardings creating hazards like sharp edges.

16. There will also be additional complaints and increased council costs associated with compliance and park maintenance.

Freedom of expression

17. The following analysis of considerations under BoRA has been prepared by council’s Legal and Risk Department.

18. Under section 14 (Freedom of expression) of the BoRA everyone has the right to freedom of expression, including the freedom to seek, receive, and impart information and opinions of any kind in any form. Restricting the time period that parties and candidates for election can erect signs promoting their election campaigns restricts the freedom of expression.

19. Under section 5 (Justified limitations) of the BoRA the rights and freedoms contained in the Bill of Rights may be subject only to such reasonable limits prescribed by law as can be demonstrably justified in a free and democratic society.

20. The section 5 inquiry has been summarised in a leading Supreme Court case (R v Hansen [2007] NZSC 7) as follows:

a) does the limiting measure serve a purpose sufficiently important to justify some limitation of the right or freedom?

b) If so, then:

(i) is the limit rationally connected with the objective?

(ii) does the limit impair the right or freedom no more than is reasonably necessary for sufficient achievement of the objective?

(iii) is the limit in due proportion to the importance of the objective?

21. In considering the approach to determining whether a limiting measure impairs a right "no more than is reasonably necessary", the Court of Appeal in Ministry of Health v Atkinson [2012] 3 NZLR 456 endorsed the following approach from a Canadian case:

"The law must be carefully tailored so that rights are impaired no more than necessary. The tailoring process seldom admits of perfection and the courts must accord some leeway to the legislator. If the law falls within a range of reasonable alternatives, the courts will not find it overbroad merely because they can conceive of an alternative which might better tailor objective to infringement. On the other hand, if the government fails to explain why a significantly less intrusive and equally effective measure was not chosen, the law may fail."

22. The Court of Appeal agreed that if there is an alternative option that will have less impact, it does not follow that the option adopted is necessarily outside the range of reasonable alternatives.

Purpose of restriction

23. The purposes of the proposed time restriction on public sites are set out above and can be summarised as:

· minimising the risk to public safety (e.g. signs collapsing or blowing down, broken hoardings creating hazards like sharp edges);

· allowing the public to have access and use of public reserves with minimal disruption;

· maintaining visual amenity in public places; and

· limiting the amount of public expenditure that must be spent on compliance monitoring and enforcement, and the maintenance of parks and reserves.

24. These are legitimate concerns that justify some limitation on the freedom of expression.

Connection with objective

25. The proposed time restrictions are rationally connected with the achievement of these purposes. Limiting the amount of time that an election sign may be displayed (and therefore limiting expression on such signs) is intended to promote and protect public safety and/or amenity, protect access to public parks and reserves, and minimise expenditure on compliance and maintenance.

Restriction no more than reasonably necessary

26. The proposed nine week restriction is a reasonable limit on the freedom of expression for signs in public places. The restriction applies only to signs on the designated public sites. Elections signs may be displayed without time restriction on any private property (including commercial billboards and poster board sites). Further, the election signs to which the restriction applies are located in public places, where there is no general right to have the structure in any event - the bylaw therefore effectively authorises the sign (and the expression) when it would not otherwise be allowed.

27. Election signs are only one means of advertising a candidate or party in an election. Other options open to candidates include the internet (e.g. social media advertising), radio or television advertising, pamphlets, letterbox drops, public meetings, and advertising on vehicles.

28. A nine week period is also consistent with the Electoral Act 1993, which provides that no limitation contained in a bylaw restricts election advertising for a period of nine weeks prior to a general election. This legislation contemplates that local authorities may seek to limit the display of election signs, but provides an override for a nine week period. Further, a nine week restriction for public sites has been in place in Auckland since the bylaw was made in 2013, and therefore continuation of this restriction is in line with community expectations. The complaint to the Minister of Transport in 2016 concerned private sites, which are not affected by the proposal to reintroduce a time restriction on public sites.

29. Given the wide range of advertising and promotional opportunities open to candidates, the proposed restriction on public parks and reserves does not restrict the freedom of expression more than reasonably necessary.

Proportionality

30. Overall, the proposed time restriction is not considered to be a disproportionate limit on freedom of expression, given the importance of the objectives. Ensuring the public safety of park users is a matter of very high importance, and there is also a high amenity value in regulating the proliferation of election signage that occurs prior to every election. A reasonably high level of interference with freedom of expression might therefore be justifiable. In fact, however, the time restriction involves only a reasonably modest limit on freedom of expression. It is a measured response, far from being a blanket ban, and candidates can still promote or otherwise express themselves using other means. The proposed restriction is consistent with community expectations and the Electoral Act, and many other councils around New Zealand similarly restrict election signage, suggesting the proposal is not out of step with what is considered reasonable regulation of election signs that are in or visible from public places.

31. The proposed time restriction is therefore not considered to be inconsistent with the BoRA. Such limits as there are on freedom of expression are reasonable and "can be demonstrably justified in a free and democratic society", in terms of section 5 of that Act.

Options

32. Local boards have the following options available to them, which are discussed in more detail below:

· continue without a time limit on public election signs;

· amend landowner approvals to limit the time period to nine weeks prior to an election;

· amend landowner approvals to limit the time period of shorter or longer than nine weeks; or

· revoke landowner approval for election signs on parks and reserves.

33. The pros and cons of each approach are provided in Table 1.

Option 1 - Continue without a time limit on public election signs

34. Under the do nothing option, local boards would continue to allow use of the parks and reserves as provided for in the List of Election Sign Sites. There would be no time limit on how long the signs could remain on parks and reserves. Staff do not recommend this option.

Option 2 - Limit time period to nine weeks on parks and reserves

35. Under this option, election signs on parks and reserves would be limited to a time period of nine weeks before the election date. This would be consistent with the timeframes that local boards agreed to when Auckland Transport sought feedback on the sites in the List of Election Sign Sites. It is also consistent with the time limitations imposed during the general elections. This option would still provide for election signs in parks and reserves and meet community expectations (as the nine week time period has been past practice).

36. If this option was selected, local boards would need to request that Auckland Transport to resolve to update the list sites that are suitable for the display of election signs under clause 6 of the Bylaw.

37. Staff recommend that the Local Board adopt this option.

Option 3 - Amend landowner approvals to limit the time period of shorter or longer than nine weeks

38. Under this option election signs on parks and reserves would be limited to a time period, with the length determined by the local board. The key disadvantage of this proposal is that if different sites have different time limits, this could lead to confusion for candidates and the public and lead to inadvertent non-compliance, therefore it is not recommended.

39. As with option two, local boards would need to instruct Auckland Transport to resolve to update the list sites that are suitable for the display of election signs under clause 6 of the Bylaw.

Option 4 - Revoke landowner approval for election signs on parks and reserves

40. Under this option, landowner approval for election signs on parks and reserves would be revoked. While this option would remove the impacts of election signs on parks and reserves, it would also reduce the available locations for election signs, therefore it is not recommended.

Table 1 – Pros and cons of options for election signs on parks and reserves

	Pros	Cons
Option 1 – Continue without a time limit on public election signs	· Consistent administration of the Bylaw across local boards · Opportunity to update time limits is provided when Auckland Transport undertakes a review of public election sign sites.	· Provides the opportunity for candidates to erect signs at any time, and retain them there until the day prior to the election. · Potential to “privatise” parks and reserves where signage is located over extended periods of time. · Potential to increase maintenance costs (e.g. mowing around signage). · Potential to increase the compliance costs of administering signage under the Bylaw. · Increased risk to safety due to the temporary nature of signage and decay of signs over time. · Increased opportunity to progressively impact on amenity, where signs become scruffy from prolonged exposure to the elements. · Increased chance of public dissatisfaction and complaints.
Option 2 - Limit time period to nine weeks on parks and reserves	· Continues the status quo (prior to the Bylaw change), and is consistent with community expectation. · Limits the adverse impacts of signage (visual amenity, safety). · Limits the impact on maintenance contracts (e.g. mowing around signs). · Limits safety and amenity concerns to a nine week timeframes. · Consistent with the nine week Electoral Act timeframe.	· Small loss of amenity and use of parks and reserves due to election signage over a short period of time. · Needs Auckland Transport to also impose a nine week time limit on road reserve to ensure consistency.
Option 3 - Amend landowner approvals to limit the time period of shorter or longer than nine weeks	· Limits the adverse impacts of signage (visual amenity, safety). · Limits the impact on maintenance contracts (e.g. mowing around signs). · Limits safety and amenity concerns to a short timeframe.	· Inconsistent timeframe across local board areas would be confusing for candidates, the public and council staff. · If the timeframes are shortened significantly, there may be freedom of expression implications under the BoRA.
Option 4 - Revoke landowner approval for election signs on parks and reserves	· Removes any effects caused by election signs on parks and reserves.	· The number of public places for election signs is decreased across the Auckland region. · If there are very limited election sign locations, there may be freedom of expression implications under the BoRA.

41. Option 2 is the preferred option because it continues to provide for election signs on parks and reserves and is consistent with what local boards have previously agreed when making previous decisions on placement of election signs.

42. The inclusion of a nine week time limit provides some consistency with the Electoral Act. During the nine weeks before polling day the display of election advertisements are not subject to prohibitions imposed in other enactments or in bylaws imposed by local authorities.

43. Staff also consider that a consistent approach to time limits across all local board areas is important. This is because it will provide consistent rules and messaging across the region for candidates, the public and council staff.

Consideration

Local board views and implications

44. This report seeks direction from the local board on whether or not to impose a timeframe on election signs in parks and reserves under the Auckland Transport Election Signs Bylaw 2013. All local boards are considering the report to ensure there is a consistent set of rules for election signs across Auckland.

Māori impact statement

45. The impacts associated with election signs are considered to have a similar impact on Māori compared to the general population. There has been no specific engagement with iwi or mana whenua as part of this report.

Implementation

46. Information provided to candidates for the upcoming February 2018 by-elections will include the location of public election sign sites and time restrictions agreed by local boards and Auckland Transport.

47. These changes would apply to the upcoming by-elections in February 2018 and any future elections, unless the decision is revisited.

Attachments

There are no attachments for this report.

Signatories

Authors

Carol Stewart - Principal Policy Analyst

Authorisers

Anna Bray - Policy and Planning Manager - Local Boards

Carol McKenzie-Rex – General Manager Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Input to the Review of Citizens Advice Bureaux services

File No.: CP2017/23876

Purpose

1. To seek local board feedback on the draft options for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities.

Executive summary

2. Auckland Council is reviewing Citizens Advice Bureaux services in Auckland following a resolution by the Regional Strategy and Policy Committee in April 2016.

3. The review will determine the appropriate level of Auckland Council support for Citizens Advice Bureaux services from 2018/2019 onwards.

4. Thirty-one Citizens Advice Bureaux operate in the Auckland region.

5. Auckland Council fund Auckland Citizens Advice Bureaux Incorporated $1.839 million a year which then distributes the funds to bureaux.

6. Local boards have provided input to the review on the local relationships, services and funding. Staff have developed draft options to address the issues and opportunities raised. The options are in the table below:

Option 1: Enhanced status quo	Enhancements are a refined funding model, reporting improvements and strengthened local relationships
Option 2: Locally driven	Transfers responsibility for existing budget to local boards
Option 3: Regional service provision	Collective review of funding levels and number and location of service sites

7. Staff consider Option 3 to be the best option to achieve consistent regional service delivery. If CABx and CABNZ do not agree with Option 3, then Option 1 provides for greater consistency of service delivery than Option 2.

8. Staff will incorporate feedback from local boards on the draft options in to the review findings to be reported to the Environment and Community Committee in early 2018.

Recommendation/s

That the Franklin Local Board:

a) Provide feedback on the draft options for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities by 1 December 2017.

Comments

Background

9. On 7 April 2016 the Regional Strategy and Policy Committee resolved to:

“seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.” (REG/2016/22)

10. The review scope includes:

· alignment to council policy, strategic priorities, local board plans and policies

· equitable service provision – Aucklanders having access to the services they need across the region, responding to growth and change in Auckland’s communities

· equity of funding for bureaux across Auckland – the basis for how funding is distributed

· how Auckland Council interacts and engages with bureaux across Auckland

· communicating the impact and value of Citizens Advice Bureaux (CAB) services

· council’s governance needs and role with regard to reporting and accountability.

11. Since 2013 Auckland Citizens Advice Bureaux Incorporated (ACABx), a board made up of representatives from across Auckland bureaux, has been distributing the council funding to bureaux using a population-based funding model which replaced previous funding arrangements by legacy councils.

12. ACABx received $1.839 million for 2017/2018, which includes an annual inflation provision. This expenditure is included in the Long-term Plan 2015-2025.

13. Some local boards provide funding to their local bureaux in addition to the core funding allocated through ACABx. Local boards provide support to CAB through accommodation as the majority of bureaux are located in council facilities.

14. ACABx distributes funds to local CAB so that communities are provided with access to information, advice, referral and client advocacy services.

Current Auckland CAB services and alignment with local board plans and council strategies

15. Currently there are 31 Auckland CAB sites in 18 local board areas, with over 900 trained volunteers fielding approximately 300,000 enquiries per annum; 75% of the service is delivered face-to-face.

16. Support for CAB services aligns with the following:

· local board plan outcomes, such as connected communities, employment and housing

· Auckland Plan (strategic direction one): to create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· Empowered Communities Approach, where individuals, whānau and communities have the power and ability to influence decisions.

17. The first annual review of the Auckland Council-ACABx Strategic Relationship Agreement (2016-2018) noted the following achievements and issues:

· agreed relationship principles, established a governing group and secured CAB New Zealand (CABNZ) involvement to support the relationship

· work is still in progress to improve measurement and the CAB reporting model

· both parties acknowledged that the current arrangements limit the collective ability to achieve regional level change, including closure, rationalisation or new sites and influencing local service provision

· currently ACABx will not address the overall number and location of service sites operated by member bureaux, which is based on legacy council models. They will not consider opening new sites unless there is an increase in the overall funding envelope. Based on current information shared by CAB it is difficult to determine the value of the service in order for the council to review its funding commitment.

The review of CAB Services in Auckland

18. Local boards provided input to the review during July and August 2017. A comprehensive information pack was provided to resource and support their input. The full summary of local board input is provided in Attachment A.

19. Feedback from boards highlighted what is working well:

· Most boards consider the services are of high value to the community.

· Leverage of council funding as services are delivered by well trained, approachable, multi-lingual and knowledgeable volunteers.

· Connecting people with information and services otherwise out of reach, especially for migrants, older people, international students and lower socioeconomic groups.

20. The review has identified a number of issues, including:

· Inequity in funding of bureaux and service provision across the region – service needs to be responsive to growth and community need.

· The need for better connections between local boards and bureaux to support improved two-way communication.

· The need for bureau data and information on trends and emerging issues at regional and site level.

· Future service sustainability, including awareness of service and better outreach to targeted groups that currently are under-represented as users (e.g. Māori, some migrant groups, young people, rural communities).

21. Some local boards have raised deprivation as a factor that should be taken into account in allocating funding to bureaux. These boards consider that areas of high deprivation should get more funding as there is increased and more complex need. Further investigation is needed and staff are seeking evidence from CAB on what they deliver and from which sites, and where their clients live before deprivation can be considered within the funding model.

Draft options for feedback

22. Three draft options have been developed that respond to the issues and opportunities raised by local boards and the review of the Strategic Relationship Agreement.

Table 1: Review of CAB services: Draft options

Option

Description

Pros

Cons

Implementation

Option 1:
Enhanced status quo

· Overall funding envelope unchanged

· Governing Body remains the decision maker for funding

· Council has funding agreement with ACABx

· The funding agreement includes:

- A review of the population-based funding model with up-to-date local board population estimates, current CAB sites and exploring the use of deprivation as a proxy for need

- Improved reporting with consistent trend information at regional and site level

- A local relationship framework developed to support strengthened and more strategic relationships between local boards and bureaux

· Valued community service is maintained

· Continued contribution to regional strategies and improved contribution to local board plan outcomes

· Updated funding model to include some aspects of need, including population growth and potentially deprivation

· Improved reporting on the use and value of the service regionally and locally (who is using the service, why and where)

· Community intelligence is shared to support local decision making and advocacy

· Efficient bulk funding model because Governing Body would allocate bulk funding to ACABx to distribute to the bureaux

· No change to the fixed funding envelope

· Does not address the overall number and location of service sites or opening of new sites in high growth areas

· No strategic approach to the region’s service needs

· Does not address that some local boards are providing additional funding for bureau services from LDI budgets

· Does not address the CAB as a largely passive service with limited resources to undertake outreach to vulnerable groups that are currently underrepresented as users

· Does not address responsiveness of the service to changing demographics and evolving community needs

· Could be implemented for 2018/2019 with a two-year funding agreement (July 2018 - June 2020)

· This is the most achievable of the options

Option 2:
Locally driven

· CAB operates as a local service rather than a regional service

· Governing Body transfers responsibility for existing budget to local boards. Locally driven initiatives (LDI) budgets adjusted accordingly

· It would be up to each local board to decide if local bureaux are funded and to what level. From the bureaux perspective, their funding agreement would be with Auckland Council instead of ACABx

· Local boards govern the relationship with bureaux

· The funding agreement includes:

- Meeting local board priorities

- Improved reporting and local relationship framework as under Option 1

· Opportunity to strengthen alignment of bureaux services with local board plan outcomes and with other local community services

· Local boards and bureaux work together to respond to growth and local changes

· Council funding of the service can be more responsive to local need, e.g. seek rationalisation of bureau sites at a local or cluster level, outreach to vulnerable groups that are currently underrepresented as users

· Boards can direct funding to providers best placed to serve the local community

· Improved reporting on the use and value of the service regionally and locally (who is using the service, why and where)

· Community intelligence is shared to support local decision making and advocacy

· The fixed funding envelope constrains the ability to open new sites

· No strategic approach to the region’s service needs

· Significantly higher administrative burden on CAB which will need to seek local board support for funding arrangements

· Would require increased dedicated resource from council (Community Empowerment Unit) to administer multiple funding agreements and accountability reports

· Could be implemented for 2018/2019

· Funding could be ring fenced for the 2018/2019 during phased implementation

· From 2019-2021, local boards could fund on an annual or multi-year basis and could also fund on a local board cluster basis

· This option is achievable but would require significant change for bureaux and local boards

Option 3:
Regional service provision

· Assessment undertaken to understand the value of the service which would also determine the appropriate level of Auckland Council support required

· This option requires active participation from CABNZ and Auckland bureaux

· Regional Network Provision Framework developed by council, CABNZ and bureaux that reviews the location of bureau sites across the region to address service gaps and opportunities around accommodation

· Could also include potential for a single CAB entity for whole of Auckland with a mandate to develop the service regionally – requires major constitutional change for bureaux

· Comprehensive review of the CAB service going forward and role for Auckland Council in supporting the service

· Only option that allows for a review of the level of council funding for the service

· Strengthened contribution to regional strategies and local board plan outcomes

· Only option that would be able to comprehensively address the overall number and location of service sites, including new sites

· Strategic approach to the region’s service needs and addresses responsiveness of local service delivery

· Requires significant commitment and change from a volunteer-based organisation

· Relies on substantial council involvement and increased dedicated resource

· The new approach would be developed during 2018/19 and implemented in 2019/2020

· Enhanced status quo would apply in 2018/2019

· This option is the most difficult to achieve and would require long term commitment from all parties and council resourcing to implement

23. Overall Option 3: Regional service provision provides the most likelihood of achieving regional consistency of service delivery to meet changing community need and for this reason staff consider this to be the best option. However, without the agreement of the CABx and CABNZ Option 3 is not achievable. Discussions between council staff, the ACABx board and CABNZ are still ongoing.

24. If Option 3 is not achievable Option 1: Enhanced status quo will provide for greater consistency of service delivery than Option 2: Locally driven.

Consideration

Local board views and implications

25. Local boards have detailed knowledge of both local bureau delivery and of their local communities’ needs. Boards have provided input to the review on their relationship with the local bureau, services and funding, indicating that for most boards there is good alignment of the CAB services with local board plan outcomes.

26. Staff have developed draft options that respond to the issues and opportunities raised by local boards and are seeking feedback on these options.

27. Under Option 1 (Enhanced status quo) the funding model is reviewed and an improved local relationship framework would be available to support reporting and discussions between boards and bureaux. Under Option 2 (Locally driven), boards would take on responsibility for funding local bureaux. Under Option 3 (Regional service provision) a fuller assessment would be undertaken with board involvement to determine a new approach for future CAB service provision across the region.

Māori impact statement

28. For 2016/2017, Māori users of CAB services comprised between 2.5% of users in the central Auckland/Waiheke cluster to 13.2% in south/east Auckland cluster (Source: ACABx Accountability Report to Auckland Council July 2016-June 2017).

29. Options 2 and 3 are more likely to improve Māori engagement with CAB services as they would support more responsive local service provision.

Implementation

30. Staff request local boards provide feedback on the draft options by 1 December 2017. Staff will incorporate this feedback in to the review findings which will be reported to the Environment and Community Committee in early 2018.

Attachments

No.	Title	Page
a ⇨	Summary of local board input July - August 2017 (Under Separate Cover)

Signatories

Authors

Carole Blacklock - Specialist Advisor - Partnering and Social Investment, Community Empowerment Unit, Arts, Community a

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - General Manager Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

28 November 2017

Franklin Governance Forward Work Calendar 2017-2018 (as at 18 October 2017)

Month	Topic	Purpose	Governance Role
2017
December	Transport monthly report	Agree priorities for consultation	Setting direction, priorities, budget
	Long-term plan 2018/2028 – consultation content for local board agreement	Review progress with projects	Oversight and monitoring
	Standing Orders review	Define board position and feedback	Local initiatives/specific decisions
	Licence to Occupy and Manage for Franklin Rural Halls	Review progress with projects	Oversight and monitoring
	National Policy Statement on Freshwater Management – plan implementation	Define board position and feedback	Input to regional decision making
	Waiuku Trails Plan	Formal adoption	Local initiatives/specific decisions

2018
February	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quarterly report – quarter two	Check in on performance/inform future direction	Oversight and monitoring
	New community Leases	Confirm board position and feedback	Local initiatives/specific decisions

March	Transport monthly report	Review progress with projects	Oversight and monitoring
	Structure Plans: Drury-Opaheke and Pukekohe Paerata – draft plans	Confirm board position and feedback	Input to regional decision making
	Draft Auckland Plan	Define board position and feedback	Input to regional decision making
	Draft Regional Pest Management Plan	Confirm board position and feedback	Input to regional decision making

April	Transport monthly report	Confirm advocacy priorities	Setting direction, priorities, budget
	Quick response grants round three	Determine allocation of funding	Local initiatives/specific decisions
	Long-term plan – local board advocacy	Review progress with projects	Oversight and monitoring

May	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quarterly report – quarter three	Check in on performance/inform future direction	Oversight and monitoring

June	Long-term plan – local board agreement	Formal adoption	Setting direction, priorities, budget
	Local community grants round two	Determine allocation of funding	Local initiatives/specific decisions
	Transport monthly report	Review progress with projects	Oversight and monitoring

July	Transport monthly report	Review progress with projects	Oversight and monitoring

August	Quarterly report – quarter four	Check in on performance/inform future direction	Oversight and monitoring
	Annual Report – approve local board input	Formal approval	Accountability to the public
	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quick response grants round one	Determine allocation of funding	Local initiatives/specific decisions
	School swimming pools grants	Determine allocation of funding	Local initiatives/specific decisions
	Waterways protection fund grants	Determine allocation of funding	Local initiatives/specific decisions

2018
September	Transport monthly report	Review progress with projects	Oversight and monitoring
	Local community grants round one	Determine allocation of funding	Local initiatives/specific decisions

October	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quarterly report – quarter one	Check in on performance/inform future direction	Oversight and monitoring

November	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quick response grants round two	Determine allocation of funding	Local initiatives/specific decisions
	Panuku Auckland Local Board Six-Monthly report	Receive update on progress	Keeping informed
	Regional Facilities Auckland – end of year report	Information dissemination	Keeping informed

Dates to be confirmed for 2017/2018:

Topic:	Expected timeframe
Gambling Venues Policy/Bylaw	July to December
Dog Management Bylaw and Policy on Dogs	October to December
Public Safety and Nuisance Bylaw	October to March
Solid Waste Bylaw	October to December
Facilities Partnerships	October to December
Finalised Coastal Management Framework	October to December
Draft Sports Facilities Investment Plan(SFIP)	October to December
Golf Facilities Investment Plan	October to December
Smokefree policy and implementation plan (prioritisation of sites for signage)	January to March
Takaaro – Investing in Play - draft policy	January to March
Urban Forest Framework	January to March
Smoke Free Bylaw	April to June
Freedom Camping Bylaw	April to June
Climate Action Plan	April to June
Health and Hygiene Bylaw	June or July
Heritage Asset Management Plan	April to September

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten

Alternative Road Name	Meaning
Tuuhura	Bring to light, explore
Whakaahuru	To cherish, be warm

No.	Title	Page
a ⇩	Franklin Local Board workshop record: 10 October 2017	115
b ⇩	Franklin Local Board workshop record: 17 October 2017	117
c ⇩	Franklin Local Board workshop record: 24 October 2017	119
d ⇩	Franklin Local Board workshop record: 31 October 2017	121
e ⇩	Franklin Local Board workshop record: 7 November 2017	123
f ⇩	Franklin Local Board workshop record: 14 November 2017	125

Chairperson:	Angela Fulljames
Members:	Andy Baker, Malcolm Bell, Alan Cole, Sharlene Druyven, Murray Kay, Niko Kloeten
Apology	Brendon Crompton, Amanda Hopkins
Also present:	Nina Siers (Relationship Manager) (from 10.10am until 11.18am, from 1.30pm), Karen Gadomski (Senior Local Board Advisor), Anthea Clarke (Democracy Advisor), Coral Timmins (Strategic Broker)

Chairperson:	Angela Fulljames
Members:	Andy Baker (until 11.30am, from 1.58pm), Malcolm Bell, Alan Cole, Sharlene Druyven, Amanda Hopkins, Niko Kloeten
Apology	Brendon Crompton, Murray Kay
Also present:	Nina Siers (Relationship Manager), Karen Gadomski (Senior Local Board Advisor), Anthea Clarke (Democracy Advisor) (from 10.30am, until 2.45pm), Coral Timmins (Strategic Broker), Denise Gunn (RMPA) (until 10.30am, from 2.45pm)

Authors	Anthea Clarke - Democracy Advisor
Authorisers	Nina Siers - Relationship Manager

Workshop Item	Governance role	Summary of Discussions
Wai Ora – Healthy Waterways Programme and National Policy Statement for Freshwater Management (Presenters) Emma Joyce Relationship Advisor Coral Grant Principal - Integrated Catchment Libby Caldwell Senior Healthy Waters Specialist Monica Xu Senior Healthy Waters Specialist	Input to regional decision making	Introduce Auckland Council’s integrated watershed planning process and seek feedback on the freshwater values and proposed next steps. *Actions:* · Return to a workshop in 2018
Local economic development Action Plan (Presenters) Jonathan Sudworth Local Economic Development Advisor	Oversight and monitoring	Discuss progress with the Local Economic Development Action Plan and direction on scoping of the Local Economic Development Action Plan refresh project *Actions:* · Draft a scope for the work in order to get it underway in early 2018 · Return to workshop in January/February 2018 with a progress report
Local Board Agreement and Work Programmes: Workshop 3: Advice from departments and levels of service (Presenters) Faithe Smith Lead Financial Advisor Graham Bodman General Manager, Arts, Community and Events Nina Siers Relationship Manager - Franklin and Howick Greg Hannah Manager Project Delivery Jonathan Sudworth Local Economic Development Advisor Karen Gadomski Senior Local Board Advisor Trevor Watson Team Leader Planning (Central/South) Emma Joyce Relationship Advisor Coral Timmins Strategic Broker Debra Langton Parks, Sport and Recreation Portfolio Manager	Setting direction / priorities / budget	Local board key projects/areas of focus for 2018/2019 *Actions:* · Return to workshop 4 on 28 November 2018