Minutes of Franklin Local Board

Franklin Local Board

28 November 2017

1 Welcome

The Chair opened the meeting and welcomed everyone present.

2 Apologies

There were no apologies.

3 Declaration of Interest

Member S Druyven declared an interest in Item 12 - Franklin Quick Response Grants: Round Two 2017/2018 grant applications, application number QR1803-207 - Waiuku Business and Development Association.

4 Confirmation of Minutes

Resolution number FR/2017/192

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 24 October 2017, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation - Pukekohe Vegetable Growers Association (PVGA) - Brent Wilcox and Nicky Swan

Nicky Swan (Secretary) and Brent Wilcox (President) were in attendance to address the board on their proposal for PVGA Centenary Celebrations.

Resolution number FR/2017/193

MOVED by Chairperson A Fulljames, seconded by Member A Cole:

That the Franklin Local Board:

a) thank Nicky Swan (Secretary) and Brent Wilcox (President) for their attendance and presentation on behalf of the Pukekohe Vegetable Growers Association.

CARRIED

8.2

Deputation - Franklin Arts Festival Society - Mary Coleman

Mary Coleman (secretary) and Pat Holder (president) were in attendance to address the local board on their activities during the year and to thank them for their support.

Resolution number FR/2017/194

MOVED by Member S Druyven, seconded by Member N Kloeten:

That the Franklin Local Board:

a) thank Mary Coleman (secretary) and Pat Holder (president) for their attendance and presentation on behalf of the Franklin Arts Festival Society.

CARRIED

8.3

Deputation - Franklin Rugby League - Raemon Matene and Shawn Stewart

Raemon Matene and Shawn Stewart (Team Manager Franklin Storm) were in attendance to address the local board on their activities and plans for the future.

Resolution number FR/2017/195

MOVED by Deputy Chairperson A Baker, seconded by Member M Kay:

That the Franklin Local Board:

a) thank Raemon Matene and Shawn Stewart (Team Manager Franklin Storm) for their attendance on behalf of Franklin Rugby League.

CARRIED

8.4	Deputation - Franklin Mountain Bike Club - Clinton Williams
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Clinton Williams was in attendance to address the local board on the findings of a survey on a proposal to construct a pump track in Pukekohe
	Resolution number FR/2017/196 MOVED by Member N Kloeten, seconded by Member A Hopkins: That the Franklin Local Board: a) thank Clinton Williams for his attendance and presentation on behalf of the Franklin Mountain Bike Club. CARRIED
	Attachments a Presentation - Franklin Mountain Bike Club

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

The meeting adjourned at 10.32am and reconvened at 10.43am

Member B Crompton re-joined the meeting at 10.44am

Member S Druyven re-joined the meeting at 10.45am

Franklin Quick Response Grants: Round Two 2017/2018 grant applications

Member S Druyven declared an interest in application number QR1803-207 - Waiuku Business and Development Association of this item and took no part in the discussion or voting on the matter

Resolution number FR/2017/197

MOVED by Member M Kay, seconded by Member B Crompton:

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application listed in Table One.

Table One: Franklin Quick Response Grants: Round Two Applications

Application No.	Organisation Name	Project	Total Requested	Decision
QR1803-206	New Zealand Dance Advancement Trust	Towards venue hire and salaries for dancers, community and education manager, production manager and artistic assistant to implement dancing workshops and performances in schools within the Franklin area.	$2000.00	Decline local board does not fund wages
QR1803-210	Waiuku Museum Society Incorporated	Towards the purchase of a desktop computer and printer for the Waiuku museum.	$1600.00	Grant $1,600
QR1803-201	Auckland Urban Mission Incorporated	Towards maintenance and running costs of vans.	$1800.00	Decline does not align with local board grant programme priorities
QR1803-203	Franklin Gymsports Incorporated	Towards first aid courses including a refresher session and a "Level One" first aid course for eight people.	$1264.00	Decline local board does not fund staff training
QR1803-208	Pukekohe Community Action Charitable Trust	Towards costs of participant journals and training aids for "Our Seasons for Growth programme" supports people aged from six years old.	$1999.00	Grant $1999 for journal and training aids
QR1803-211	Business and Professional Women Franklin	Towards costs to send eight women from the Business and Professional Women Franklin branch to attend the Business and Professional Women National Conference on 2018.	$2780.00	Decline local Board does not fund travel nor conference costs for individuals
QR1803-215	Marama Hou Ministries Charitable Trust	Towards costs of the establishment of bike tracks and a learning loop around the View Road School field as part of the “Bikes in Schools” project.	$5000.00	Decline apply to Local Grant: Round 2 and supply more detail for “Bikes in Schools” project
QR1803-218	Franklin Family Support Trust	Towards facilitation costs, business cards and flyers for training teachers as part of the "Anxiety in Children" promotion to schools.	$2000.00	Decline does not align with local board grant programme priorities
QR1803-220	Council of Social Services Franklin	Towards purchase of 20 posters, 500 flyers, 100 presentation folders, stationery and catering for hosting an expo to provide networking opportunities for local social services.	$1921.00	Grant $1,421
QR1803-212	Kawakawa Bay Community Association Incorporated	Towards hall hire, purchase of four bee houses and bee cocoons, four posts and stationery for letterbox drops for the Bee Friendly Village Project.	$805.00	Grant $805
QR1803-202	Clevedon Community and Business Association Incorporated.	Towards the costs of traffic management, event permit, Insurance and advertising for the Clevedon Christmas Parade.	$1862.00	Grant $1,862 towards traffic management plan cost
QR1803-204	Franklin Fuchsia Group	Towards advertising costs for the 18th Annual Fuchsia Show.	$1530.00	Grant $1,530
QR1803-205	Beachlands Community Trust	Towards the costs of portaloo hire, signage, liability insurance, advertising telephone, internet, brass band, prizes, volunteer expenses and log cabin hire for the annual Christmas event.	$2000.00	Grant $1,698.48 for portaloo, signage, liability insurance, advertising
QR1803-207	Waiuku Business and Development Association	Towards costs of traffic management, first aid, prizes, vouchers, advertising, signage, the pipe band parade, sound system hire and site clean-up after the event for Waiuku Christmas Parade.	$2000.00	Grant $2,000 towards traffic management plan cost
QR1803-209	Beachlands Chartered Club	Towards costs of advertising, jazz printers, advertising boards, Portaloo hire, Auckland Council special licence and prizes for a community event to raise funds for local charities.	$1997.00	Grant $1360.00 for portaloos, advertising and printing for their event
QR1803-213	Waiuku Family Support Network Community Trust	Towards business cards, 200 presentation folders and enamel badges for a promotional event targeted at primary school and early childhood education teachers.	$1708.00	Decline does not align with local board grant programme priorities
QR1803-216	Waiuku Toy Library Incorporated.	Towards the costs of toilet hire, a bouncy castle hire, advertising, signage, children's entertainers, course markers, disc jockey costs, medals, spot prizes and venue hire for Waiuku Children's Fun Day 2018.	$1700.00	Grant $1150 for toilet hire, bouncy castle, advertising and signage, venue hire for Children’s Funday
QR1803-225	Hunua Tennis Club Incorporated	Towards prizes, food, drinks and entertainment to hold a community sports tournament in December 2017.	$2000.00	Decline does not align with local board grant programme priorities
QR1803-221	Waiuku Golf and Squash Club	Towards the purchase of environmentally friendly sprays for weed control to eradicate noxious weeds on the golf course and along the roadside boundary of Racecourse Road.	$700.00	Decline activity is part of the operations of the club
		Total requested	$36,666.00	$15,425.48

CARRIED

Auckland Council's Quarterly Performance Report: Franklin Local Board - for quarter one, 1 July to 30 September 2017

Resolution number FR/2017/198

MOVED by Member A Cole, seconded by Member M Kay:

That the Franklin Local Board:

a) receive the performance report for the financial quarter ending 30 September 2017

b) request that the colour coding more accurately reflects the progress of projects

c) note concerns over the delay and delivery of some projects and requests greater vigilance over project completion

CARRIED

Panuku Development Auckland Local Board Six-Monthly Update 1 April to 30 September 2017

Resolution number FR/2017/199

MOVED by Chairperson A Fulljames, seconded by Member A Cole:

That the Franklin Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 April to 30 September 2017.

b) request updates on the response from Watercare with respect to 42 Seddon Street, Pukekohe, and request advance notice on Panuku’s intentions regarding the site

c) repeat the request that Panuku work strategically with the Franklin Local Board to align regional divestment planning with local priorities, insights, future growth and aspirations

d) note that Franklin Local Board has repeated its request to Auckland Transport to provide the completed carpaking study (Comprehensive Car Parking Management Plan) for Pukekohe

CARRIED

Member B Crompton left the meeting at 11.29am and re-joined the meeting at 11.31am

15	Auckland Transport Update to the Franklin Local Board – November 2017
	The firm estimates of cost for the construction of project #518 (First View Avenue between Sunkist Bay and Wakelin Roads, new kerb and channel on both sides) and project #519 (Second View Avenue between Puriri and Cherrie Roads, new kerb and channel on north side) were tabled. A copy of each has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number FR/2017/200 MOVED by Deputy Chairperson A Baker, seconded by Member A Cole: That the Franklin Local Board: a) receive the report entitled ‘Auckland Transport Update to the Franklin Local Board – November 2017’. b) approve project #518 (First View Avenue between Sunkist Bay and Wakelin Roads, new kerb and channel on both sides) for construction based on the detailed designs at Attachment B (of the report entitled ‘Auckland Transport Update to the Franklin Local Board – November 2017’) and the firm estimate of $347,097, to be funded from the Local Board Transport Capital Fund. c) approve project #519 (Second View Avenue between Puriri and Cherrie Roads, new kerb and channel on north side) for construction based on the detailed designs at Attachment C (of the report entitled ‘Auckland Transport Update to the Franklin Local Board – November 2017’) and the firm estimate of $340,000, to be funded from the Local Board Transport Capital Fund. d) request that Auckland Transport expedite completion of the Comprehensive Car Parking Management Plan and parking survey for Pukekohe, in order that current and projected car parking requirements can be ascertained in light of the town’s growth and to inform decisions on proposed disposals of car parking land. e) request that Auckland transport prepares the business case for presentation to the Auckland Transport board, governing body and NZ Transport Agency board in respect to the purchase of hybrid trains for use on the southern and western lines as a matter of urgency to enable the order given to Construcciones y Auxiliar de Ferrocarriles to be changed within the time frame allowed. CARRIED
	Attachments a Firm estimate of cost for the construction of project #518 (First View Avenue between Sunkist Bay and Wakelin Roads, new kerb and channel on both sides) b Firm estimate of cost for the construction of project #519 (Second View Avenue between Puriri and Cherrie Roads, new kerb and channel on north side)

Road name approval for one (1) road within the Special Housing Development of Belmont, with access off 175 Princess Street, Pukekohe

Resolution number FR/2017/201

MOVED by Deputy Chairperson A Baker, seconded by Member N Kloeten:

That the Franklin Local Board:

a) approve the name ‘Whakapono Road’ for the road with access off 175 Princess Street West, Pukekohe.

CARRIED

Road name approval for three (3) roads within the Special Housing Development of Belmont, with access off 180 Princess Street West, and 77 & 100 Belmont Road Pukekohe

Resolution number FR/2017/202

MOVED by Deputy Chairperson A Baker, seconded by Member N Kloeten:

That the Franklin Local Board:

a) approve for the names ‘Taikaranga Street’ for Road 1, ‘Kare Ariki Place’ for Road 2 and ‘Matikao Place’ for Road 3, with main access off Princess Street West and Belmont Road, Pukekohe.

CARRIED

Road name approval for a Private Way with access off 9 Karioitahi Road, Waiuku

Resolution number FR/2017/203

MOVED by Member B Crompton, seconded by Member S Druyven:

That the Franklin Local Board:

a) approve the name ‘Evan Tasman Lane’ for the Private Way with main access off 9 Karioitahi Road, Waiuku.

CARRIED

Road name approval for a Private Way with access off 463 Runciman Road, Runciman

Resolution number FR/2017/204

MOVED by Member N Kloeten, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board:

a) approve the name ‘Awahiwi Rise’ for the Private Way with main access off 463 Runciman Road, Runciman.

CARRIED

Classification of Stone Road Forest and Quarry Reserve

Resolution number FR/2017/205

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board:

a) approve the classification of Allotment 235 Parish of Opaheke as a recreation reserve pursuant to Section 16 (1) of the Reserves Act 1977.

b) agree to select a suitable new name for Allotment 235 Parish of Opaheke.

CARRIED

Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on local parks

Resolution number FR/2017/206

MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton:

That the Franklin Local Board:

a) amend landowner approvals for election signs to provide a nine week time restriction on local parks and reserves identified in the List of Election Sign Sites.

b) request that Auckland Transport’s Traffic Control Committee provide a nine week time restriction for election signs on road reserve to provide a consistency for public sites across Auckland.

c) request that Auckland Transport’s Traffic Control Committee consider updating their List of Election Sign Sites to reflect these time restrictions in accordance with clause 6 of the Election Signs Bylaw 2013.

CARRIED

Input to the Review of Citizens Advice Bureau services

Resolution number FR/2017/207

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board provide the following feedback on the draft options for supporting the future provision of Citizens Advice Bureau (CAB) services to Auckland’s communities:

a) Option 3 is preferred (regional service provision) as it enables a comprehensive review of how and why the service is being provided, including funding levels and the number and location of service sites;

b) Franklin has two organisations currently providing a similar service to CAB sites and seeks a more equitable approach to funding such services, so that non-CAB organisations have an opportunity to receive financial contributions;

c) A move to contestable funding should be considered, as it will provide a level playing field for other service providers, particularly in locations where there are no current CAB service sites.

CARRIED

Franklin Local Board Governance Forward Work Calendar

Resolution number FR/2017/208

MOVED by Member A Cole, seconded by Member N Kloeten:

That the Franklin Local Board:

a) note the November 2017 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar’).

CARRIED

Franklin Local Board workshop records

Resolution number FR/2017/209

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board:

a) receive the workshop records for 10 October 2017, 17 October 2017, 24 October 2017, 31 October 2017, 7 November 2017 and 14 November 2017.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Member M Kay left the meeting at 11.33am

26 Procedural motion to exclude the public

Resolution number FR/2017/210

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space - Paerata

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

11.34am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

Member M Kay re-joined the meeting at 11.41am

11.41am The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of land for open space - Paerata

Resolution number FR/2017/211

MOVED by Deputy Chairperson A Baker, seconded by Member A Cole:

That the Franklin Local Board:

d) confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space within the Franklin 2 Precinct until settlement of the purchases, and only then is the resolution to be restated.

CARRIED

11.42 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten