Hibiscus and Bays Local Board

OPEN MINUTES

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay on Wednesday, 15 November 2017 at 4.30pm.

present

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany
	Gary Holmes
	Caitlin Watson
	Vicki Watson
	Mike Williamson (until 6.00pm)

ABSENT

Member

David Cooper

ALSO PRESENT

Councillors	John Watson (from 4.46pm)	Item 14
	Wayne Walker (from 4.50pm)	Item 14

Hibiscus and Bays Local Board 15 November 2017

1 Welcome

            The Chairperson opened the meeting and welcomed those in attendance.

2          Apologies

Resolution number HB/2017/182

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) accept the apology from member D Cooper for absence and member M Williamson for early departure.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number HB/2017/183

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 October 2017, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

Items were taken in the following order

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

13	Land owner approval for weed control and enhancement planting within the esplanade reserve adjoining Nukumea Stream
	Raewyn Sendles, Land Use Advisor, was in attendance for this item.
	Resolution number HB/2017/184 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a)      approve Coastal Properties Orewa Limited to undertake weed control and enhancement planting along the esplanade reserve of Nukumea Stream legally described as Lot 4 DP 44260, subject to the approval of resource consent b)      accept Coastal Properties Limited’s undertaking to plant the riparian margin to a 10 metre average width along the northern boundary that runs parallel to the Nukumea Stream and is adjacent to the site at 25-35 Annalise Place and 488 Hibiscus Coast Highway to achieve improvements in ecological function along this reach, excluding the proposed bowling green length. c)      accept Coastal Properties Orewa Limited’s undertaking to build a walkway along the southern side of the esplanade reserve of Nukumea Stream, legally described as Lot 4 DP 44260, at the developer’s cost and constructed to the Auckland Council’s standards in the Greenways Plan adopted in December 2016 and confirmed by  Investigation and Design (Community Facilities) and that the walkway will be available for public access at all times. d)      supports the ongoing maintenance of the riparian enhancement planting in the esplanade reserve of Nukumea Stream, legally described as Lot 4 DP 44260, as proposed by the resource consent application for Coastal Properties Orewa Limited, and non-chemical methods of weed control are preferred in the planting area. CARRIED

9 Public Forum

9.1	Manly Esplanade, Browns Bay request to extend alcohol ban hours
	Mr Hemmingsen and Mrs Hemmingsen and Mr Don Graham were in attendance to speak to this item.  A copy of the written submission has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2017/185 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) Thank the residents for their presentation on the application to extend the  alcohol ban at Manly Esplanade, Browns Bay. CARRIED
	Attachments a     Copy written submission

Councillor John Watson present at 4.46pm

Councillor Wayne Walker present at 4.50pm

14	Request to extend alcohol ban hours on Manly Esplanade, Browns Bay
	Bonnie Apps, Policy Analyst and Paul Wilson, Team Leader Policies and Bylaws, were in attendance for this item.
	Resolution number HB/2017/186 MOVED by Member G Holmes, seconded by Member C Watson: That the Hibiscus and Bays Local Board: a) Approve the extension of the existing Manly Esplanade night time alcohol ban from north of the intersection of Valley Rd to 24 hours, 7 days a week. This includes the existing Canaan and Lotus walkways, roadway, carpark, beach and reserve, as per Attachment A (dated 15 November 2017) of the report. CARRIED WITHOUT DISSENT

17	Auckland Transport Update to the Hibiscus and Bays Local Board for November 2017
	Ellen Barrett, Elected Member Relationship Manager North, Auckland Transport was in attendance to speak to this item.
	Resolution number HB/2017/187 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      notes the Auckland Transport Update to the Hibiscus and Bays Local Board for November 2017. b) request a rough order of costs from Auckland Transport for completion of the following projects using the local board’s transport capital fund for further consideration by members: i. completion of that portion of Stage 3 of the Orewa Boulevard Project from Empire Road to Riverside Road only, based on the GHD Orewa Boulevard Concept Design 51-26078 dated 23.05.08. ii. construction of Stage II of the Torbay Parking on the Auckland Council Reserve located at 1022 Beach Road, Torbay, based on the NZ Line Markers Scope of Work dated April 2017. iii. the implementation of Slow Zones in the town centres of Mairangi Bay, Browns Bay, Silverdale and Torbay, through the installation of electronic signage and road markings at each end of the town centres. iv. modification of seven of the fourteen existing bench seats in the area between 292 and 350 Hibiscus Coast Highway, Orewa, with the addition of back and arm rests to better meet the needs of less mobile people. v. raising the existing zebra crossing located adjacent to 419 Beach Road, Mairangi Bay, by approximately 150mm to ensure lower vehicle speeds at this location and provide better connectivity between the recreational facilities east of Beach Road and the cafes, shops, and dairy on the west side the road.    vi.      a bike rack at Gulf Harbour, adjacent to the ferry terminal. CARRIED

18

Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on local parks

Resolution number HB/2017/188 MOVED by Member G Holmes, seconded by Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a)      amend landowner approvals for election signs to provide a nine week time restriction on local parks and reserves identified in the List of Election Sign Sites. b)      request that Auckland Transport’s Traffic Control Committee provide a nine week time restriction for election signs on road reserve to provide a consistency for public sites across Auckland. c)      request that Auckland Transport’s Traffic Control Committee consider updating their List of Election Sign Sites to reflect these time restrictions in accordance with clause 6 of the Election Signs Bylaw 2013 and the Electoral Act 1993. CARRIED

15	Input to the Review of Citizens Advice Bureaux services
	Resolution number HB/2017/189 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      supports Option 1: the Enhanced Status Quo to support the future provisions of Citizens Advice Bureaux services to Auckland as it believes this is the most achievable option to provide equitable funding and service across the region. CARRIED

16

Adoption of a regional membership structure across council operated pools and leisure centres

Resolution number HB/2017/190

MOVED by Chairperson J Parfitt, seconded by Member V Watson:

That the Hibiscus and Bays Local Board:

a)      endorse the introduction of a regional membership structure across council operated pools and leisure centres.

b)      approve revised membership prices for local pools and leisure centres for the 2017/2018 financial year for new members:

	Full “Get Into It” membership	Single function membership: Gym It, Move It or Swim It
Stanmore Bay Pool & Leisure Centre	Silver, at $19.50/week	$16.00/week
East Coast Bays Leisure Centre	Bronze, at $16.00/week	$14.00/week

b) confirms that there will be no increase in fees to existing members under the new regional membership structure in the 2018/2019 financial year.

CARRIED

19

Hibiscus and Bays Local Board Quick Response Round Two 2017/2018 grant applications

Resolution number HB/2017/191

MOVED by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this Quick Response Round Two.

Application ID	Name of Applicant	Project Requesting funding for	Amount requested	Amount Allocated
QR1806-201	North Harbour BMX Club Incorporated	Towards costs of St Johns first aid support for the race meeting on the 18 March 2018 at North Harbour BMX Club.	$700.00	$700.00
QR1806-202	Royal New Zealand Plunket Society Incorporated	Towards costs of venue hire for a play group for six months at Mairangi Bay.	$2,000.00	$0
QR1806-203	Hibiscus Coast Softball Club Incorporated	Towards a contribution for uniforms for the Hibiscus Coast Softball Club Incorporated.	$2,000.00	$0
QR1806-204	Hibiscus Petanque Incorporated	Towards costs of purchasing club uniforms for  interclub teams for Hibiscus Petanque Incorporated.	$2,000.00	$0
QR1806-205	Youthline Auckland Charitable Trust	Towards costs of two driver license training workshops for young people in the Hibiscus and Bays area.	$1,676.00	$1,676.00
QR1806-206	Youth in Transition Charitable Trust	Towards facilitation costs for professional counsellors to run youth peer support workshops for youth in the Whangaparaoa area.	$2,000.00	$2,000.00
QR1806-207	Badminton North Harbour Incorporated	Towards costs associated with the purchase of trophies and shuttlecocks for the Badminton North Harbour international badminton tournament.	$1,000.00	$0
QR1806-209	Centrestage Theatre Company (Orewa) Limited	Towards costs of lighting equipment hire for the "Jesus Christ Superstar Musical" in March 2018 at Centrestage Theatre in Orewa.	$2,000.00	$2,000.00
QR1806-210	Empathy Group	Towards costs of design and printing of brochures and cards, and venue hire for the Empathy Group at Hibiscus Coast Community House, for programmes to support those who are bereaved by suicide.	$569.00	$569.00
QR1806-211	The Hibiscus Coast Elderly Peoples' Luncheon Club	Towards costs of a mid-winter party for the Hibiscus Coast elderly peoples' luncheon club at the Masonic Lodge, Centreway Road, Orewa  in June 2018.	$ 400.00	$400.00
QR1806-213	Action Education Incorporated	Towards costs of spoken word poetry workshops and performances for three schools in Hibiscus and Bays area, including Long Bay College, Orewa College and Whangaparaoa College.	$2,000.00	$2,000.00
QR1806-214	Browns Bay Racquets Club Incorporated	Towards costs of and exterior building wash for Browns Bay Racquet’s Club at Freyberg Park, Browns Bay.	$860.00	$860.00
		Total Request	$17,205.00	$10,205.00

CARRIED

25	Ward Councillors Update
	Councillors Wayne Walker and John Watson were in attendance.
	Resolution number HB/2017/192 MOVED by Member G Holmes, seconded by Member V Watson: That the Hibiscus and Bays Local Board: a)      thank Councillors Walker and Watson for their update. CARRIED

Member Williamson retired at 6.00pm

Dinner adjournment 6.00pm – 6.30pm

20

Review of representation arrangements - process

Resolution number HB/2017/193 MOVED by Chairperson J Parfitt, seconded by Member C Watson: That the Hibiscus and Bays Local Board provides the following comments on the review of representation arrangements - process a)      for the Governing Body: i.        elected members to be elected by ward ii.       the number of elected members in each ward to remain at two iii.      the ward boundaries for the Albany Ward to be extended to include the new development areas planned around Silverdale West and Milldale, due to the likelihood that the community of interest will be the Hibiscus Coast subdivision of Hibiscus and Bays Local Board area iv.      suggests a change of ward name from Albany as it is confusing as Albany is just a small part of the ward area. b)      For Local Boards (Hibiscus and Bays): i. number of elected members for Hibiscus and Bays Local Board remain at eight as it is proven to be a workable number ii. the Hibiscus and Bays local board members be elected by subdivision iii. the number of local board members in each Hibiscus and Bays subdivision remain as four and the subdivision names be retained iv. the Hibiscus and Bays subdivision boundaries may need to be reviewed to address changes in population numbers per subdivision and to reflect the communities of interest.    CARRIED

21	Approval for correction to the spelling of a road name in the Fletcher Residential Limited subdivision at Peninsula Golf Course, Red Beach
	Resolution number HB/2017/194 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      Approve the correction to the spelling of Tyler Davis Drive to be Tyler Davies Drive under section 319(1)(j) of the Local Government Act 1974. CARRIED

22	Road Name Approval for a change of road name in the Top Harbour Limited subdivision at 152 Pinecrest Drive, Gulf Harbour
	This item was deferred to the next business meeting and the reporting officer to be asked to attend.

23	Auckland Council 's Quarterly Performance Report: Hibiscus and Bays Local Board for quarter one, 1 July - 30 September 2017
	Resolution number HB/2017/195 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      note the performance report for the financial quarter ending 30 September 2017. CARRIED

24

Hibiscus and Bays Local Board Meeting Schedule for 2018

Resolution number HB/2017/196

MOVED by Member G Holmes, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a)      adopt the business meeting schedule for 2018  as listed below:

Business Meetings

 2018

DATE	TIME	VENUE
Business Meeting Wednesday, 21 February 2018	4.30pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Business Meeting Wednesday, 21 March 2018	4.30pm	Local Board Office 2 Glen Road Browns Bay
Business Meeting Wednesday, 18 April 2018	4.30pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Business Meeting Wednesday, 16 May 2018	4.30pm	Local Board Office 2 Glen Road Browns Bay
Business Meeting Wednesday, 20 June 2018	4.30pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Business Meeting Wednesday, 18 July 2018	4.30pm	Local Board Office 2 Glen Road Browns Bay
Business Meeting Wednesday, 15 August 2018	4.30pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Business Meeting Wednesday, 19 September 2018	4.30pm	Local Board Office 2 Glen Road Browns Bay
Business Meeting Wednesday, 17 October 2018	4.30pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Business Meeting Wednesday, 21 November 2018	4.30pm	Local Board Office 2 Glen Road Browns Bay
Business Meeting Wednesday, 12 December 2018	4.30pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa

b)      notes that the dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised and as such the meeting schedule may require alteration in the future. 

CARRIED

26	Governance Forward Work Calendar
	Resolution number HB/2017/197 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      note the Governance Forward Work Calendar. CARRIED

27	Record of Workshop Meetings
	Resolution number HB/2017/198 MOVED by Deputy Chairperson J Fitzgerald, seconded by Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a)      Endorse the record of the workshop meetings held on 28 September 2017, 5,11, 25 and 26 October 2017. CARRIED

8 Deputations

8.1	Te Araroa - New Zealand's Trail and Okura
	This item was deferred until 2018

8.2	Future Whangaparaoa
	This item was deferred until the December business meeting.

8.3	East Coast Bays Community Project
	Barbara Ellis, Co-chairperson of the East Coast Bays Community Project was in attendance to present an update on the work programme of the East Coast Bays Community Project.
	Resolution number HB/2017/199 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a)      Thank the representatives from the East Coast Bays Community Project for their presentation. CARRIED

9 Public Forum

9.2	4 Bute Road, Browns Bay
	Ian Green, the Project Development Manager of The Victor development, was in attendance to speak on the land owner application for the use of the service lane.
	Resolution number HB/2017/200 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) thanks Mr Green for his presentation on the project at 4 Bute Road, Browns Bay. CARRIED

12	Land owner application for the use of the classified local purpose (service lane) reserve at 4 Bute Road, Browns Bay for construction purposes.
	Raewyn Sendles, Land Use Advisor was in attendance for this item.   Mrs Sendles acknowledged an error in her report  that the address listed in the report  as 4 Bute Road should have been described as Lot 4 DP 60476.
	Resolution number HB/2017/201 MOVED by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) approve in principle the landowner application from the applicant Ian Green, Project Manager on behalf of The Victor development, for the use of the service lane at Bute Road, Browns Bay (being Lot 4 DP 60476, a classified local purpose [service lane] reserve held in fee simple by Auckland Council) during the construction at the adjoining property, 6 Bute Road, Browns Bay, (being Lot 4 DP 474926) subject to confirmation that: i. car parking for the construction workers will be arranged at the Brownzy Sports Bar, 775 Beach Road, Browns Bay, for the duration of the construction of the development. ii. 10 carparks off the service lane behind 52 Clyde Rd, Browns Bay, will be available to the public free of charge. iii. 30 carparks,  at The Loft apartments,  20 Anzac Rd, Browns Bay, will be available to the public free of charge. iv. four public car parks will  be retained on Auckland Council  land adjacent to Aces Bar, 4/3 Inverness Road, Browns Bay, (being Unit D DP 91373). v. signage will be provided at the development and parking locations of 775 Beach Road, Browns Bay, 52 Clyde Road, Browns Bay, 20 Anzac Road, Browns Bay and 4/3 Inverness Road, Browns Bay, to advise the public of the location of alternative parking, and all signage associated costs will be met by the applicant (The Victor Development). vi. a communications plan is to be developed by the applicant (The Victor Development) to inform the public of the alternative arrangements for public parking during the development of The Victor. CARRIED

28        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.18 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................