Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

21 November 2017

1 Welcome/Karakia

Member Vanessa Neeson opened the meeting with prayer.

2 Apologies

Resolution number HM/2017/178

MOVED by Member V Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) accept the apology from Member Paula Bold-Wilson and Member Will Flavell for absence and Member Peter Chan for early departure.

CARRIED

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-massey local board:

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton	Elected Member Patron	13 December 2016
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust Auckland Asian Association	Member Member Member Member Advisor Trustee President	15 Nov 2016 21 Feb 2017
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member	15 Nov 2016
Matt Grey	Zeal	CEO	15 Nov 2016 21 March 2017
Paula Bold-Wilson	Community Waitakere Henderson Budgeting Services Unitec Institute of Technology	Board member Board member Employee	15 Nov 2016 21 March 2017
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	15 Nov 2016 17 February 2017
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Member Member	15 Nov 2016
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

Resolution number HM/2017/179

MOVED by Member V Neeson, seconded by Deputy Chairperson P Chan:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 October 2017, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Ward Councillors’ Update

There was no Ward Councillor’s update.

8 Deputations

8.1

Deputation: Ranui Action Project

Resolution number HM/2017/180

MOVED by Member V Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) receive the deputation from Hinemoa Key and Carol Glamuzina representatives of Ranui Action Project with regards to pressures on current venue.

b) request staff investigate options for funding the proposed extension for the Ranui Action Project house as a matter of urgency as noted in the presentation.

CARRIED

Attachments

a Tabled Ranui Action Project plan

8.2

Deputation: Age Concern Auckland – Ageing A growing Reality

Resolution number HM/2017/181

MOVED by Member W Flaunty, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a) receive the deputation from Kevin Lamb, CEO, Age Concern Auckland.

CARRIED

9 Public Forum

9.1	John Stowell Mr. Stowell spoke to the board on a proposal for a participatory democracy in Auckland.
9.2	Tony Miguel from Te Whau Pathway Trust Mr. Miguel requested for the board’s support of the Te Whau Pathway project through the Long Term Plan project.
	Dr. Samuel Ekundayo Dr. Ekundayo spoke to the board on his New Zealand-free suicide project. He is writing 30 articles in November on giving life another try alongside his motivational videos.
	Resolution number HM/2017/182 MOVED by Member V Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) receives public forum submissions from submitters. CARRIED
	Attachments a Tabled_Te Whau Pathway

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Chairperson's report

Resolution number HM/2017/183

MOVED by Chairperson S Henderson, seconded by Deputy Chairperson P Chan:

That the Henderson-Massey Local Board:

a) receive the Chairperson’s report.

CARRIED

Auckland Transport Update - November 2017 to the Henderson-Massey Local Board

Resolution number HM/2017/184

MOVED by Member V Neeson, seconded by Chairperson S Henderson:

That the Henderson-Massey Local Board:

a) receives the Auckland Transport update November 2017.

CARRIED

Peter Chan left the meeting at 5.39 pm

Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on local parks

Resolution number HM/2017/185

MOVED by Member V Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) amend landowner approvals for election signs to provide a nine week time restriction on local parks and reserves identified in the List of Election Sign Sites.

b) request that Auckland Transport’s Traffic Control Committee provide a nine week time restriction for election signs on road reserve to provide a consistency for public sites across Auckland.

c) request that Auckland Transport’s Traffic Control Committee consider updating their List of Election Sign Sites to reflect these time restrictions in accordance with clause 6 of the Election Signs Bylaw 2013.

d) request the opportunity to review and potentially amend the locations where and consider shorter timeframes for when electoral signage can be placed on Council land in the local board area before the next local government elections in 2019.

CARRIED

Harbourview - Orangihina master plan - approval of engagement approach

Resolution number HM/2017/186

MOVED by Chairperson S Henderson, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a) approve the development of a master plan for Harbourview-Orangihina Park

b) approve the approach to engagement, to be undertaken in two phases – pre-draft focusing on key stakeholders and consultation on the draft plan with the wider community

c) confirm Members Brenda Brady, Will Flavell and Vanessa Neeson as the local board representatives on the community reference group

d) endorse the master plan to provide guidance on how a future marae development could be integrated into the park.

CARRIED

Henderson-Massey Local Board capex fund allocation to the Unlock Henderson Project

Resolution number HM/2017/187

MOVED by Chairperson S Henderson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) allocate $1.5 million of Local Board Transport Capital Funds to Panuku Development Auckland in order to co-ordinate the integrated delivery of the “Opanuku Link”, comprising;

- a shared path through Opanuku Reserve connecting to Corban Estate

- a pedestrian/cycle bridge over Opanuku Stream

- a pedestrian crossing in the vicinity of 1 Henderson Valley Road, subject to Panuku gaining consent

- wheel ramps at Henderson Train Station

- tactical treatments along Railside Avenue and Ratanui Street to the Library

b) allocate $1 million of the Henderson-Massey Local Board’s Local Discretionary Initiatives capital funds to Panuku Development Auckland to lead, integrate and co-ordinate the delivery of the enhancement of Opanuku Reserve at 1A and 1B Henderson Valley Road;

c) endorse Panuku Development Auckland as the lead agency for these projects under the Unlock Henderson programme;

d) note that Panuku Development Auckland will work with the Henderson community as per the Unlock Henderson High Level Project Plan principles, Auckland Transport and Community Facilities to deliver the Opanuku Link project in accordance with the Urban Eco Centre vision and the Unlock Henderson High Level Project Plan.

CARRIED

Precedence of Business

Resolution number HM/2017/188

MOVED by Chairperson S Henderson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) agree that Item 19: Adoption of a regional membership structure across Auckland Council operated pools and leisure centres be accorded precedence at this time.

CARRIED

Adoption of a regional membership structure across Auckland Council operated pools and leisure centres

Resolution number HM/2017/189

MOVED by Member W Flaunty, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) endorse the introduction of a regional membership structure across council operated pools and leisure centres.

b) approve revised membership prices for West Wave Pool and Leisure Centre for the 2017/2018 financial year: Get Into It silver membership, valued at $19.50 per week, and Swim It, Move It or Gym It memberships at $16.00 per week.

CARRIED

Henderson-Massey Quick Response, Round Two 2017/2018 grant applications

Resolution number HM/2017/190

MOVED by Member V Neeson, seconded by Member W Flaunty:

That the Henderson-Massey Local Board:

a) Approves the applications listed in Table One below for Henderson-Massey Quick Response, Round Two 2017/2018 and agree to fund, part-fund or decline each application in this round.

QR1805-213

Zeal Education Trust

Towards production costs, promotion, venue and costumes for two performances of Le Era Fou - The New Era

$781
*Tagged to production costs, promotion, venue and costumes

CARRIED

Resolution number HM/2017/191

MOVED by Member W Flaunty, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

b) Approves the applications listed in Table One below for Henderson-Massey Quick Response, Round Two 2017/2018 and agree to fund, part-fund or decline each application in this round.

Table One: Quick Response, Round Two applications:

Application ID	Organisation name	Project	Allocation
QR1805-210	Claire O'Neil	Towards sound system hire, flyers and performer fees for public site performances around Henderson Mall area by the Fidget Collective	$1,474
QR1805-219	Action Education	Towards Spoken Word workshops and performances within the Henderson-Massey area	$1,000
QR1805-207	Royal New Zealand Plunket Society Inc	Towards rent, resources and toys for the Pacifika Beatz Playgroup from January to June 2018	$1,620 *Tagged to rent, resources and toys
QR1805-209	Waitakere Japanese Supplementary School	Towards venue hire at Glen Eden Intermediate School for Term One 2018	$800
QR1805-212	Cadence Kaumoana	Towards printing, resources, facilitator koha and travel costs for the “Entrepreneurial Mindset Programme,” also towards catering, hireage, prizes, and certificates for the final event in Term One, 2018	$2,000
QR1805-215	Refugees as Survivors New Zealand	Towards venue hire, facilitator/ interpreter and parent resources for the Positive parenting support programme for Rwandan mothers of refugee or migrant background	$1,155 *Tagged to venue, facilitator and resources
QR1805-220	West Harbour Playcentre	Towards purchasing shelves, sensory table and mirror, and baby mirror for the West Harbour Playcentre	$1,500
QR1805-222	Parent Aid Waitakere	Towards purchasing an office laptop for administration	$1,574
QR1805-205	Adventure Specialties Trust	Towards purchasing a new hard drive and computer screen for administration	$0 *Grant round oversubscribed and limited community benefits from the items requested
QR1805-218	Urban EcoLiving Charitable Trust	Towards costs of engaging qualified teachers to deliver the Tread Lightly Caravan programme to Pomaria School.	$1,633
QR1805-201	Florists New Zealand incorporated	Towards cool storage for the Apprentice Florist of the Year Competition 2017 at the New Zealand Flower and Garden show	$0 *Grant round oversubscribed and the item requested is a lower priority
QR1805-206	Waitakere Orchid Club Inc	Towards venue hire of Kelston Community Centre for the Waitakere Orchid Club Spring Show 2018	$1,497 *Council venue hire will be paid via internal transfer to the venues team
QR1805-214	Waitakere Arts & Cultural Development Trust (Corban Estate Arts Centre)	Towards wages for the Event Coordinator to organise the VIBE Youth Festival	$0 *Wages is an exclusion under the Henderson-Massey Grants Programme
QR1805-203	Henderson Croquet Club	Towards new fencing for the Henderson Croquet Club	$0 *Not eligible under the Grants Programme. Officers to investigate funding through procurement
		Total amount allocated	$14,253

c) accept or not accept to consider the multiboard applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

Table Two: multiboard applications received after the closing date for Local Grants, Round One 2017/2018

Application No.	Organisation Name	Project	Total Requested
LG1806-138	New Zealand Dance Advancement Trust	Towards costs to create, rehearse and deliver the Youth Engagement performances and workshops delivery - dancers salaries, artistic teams salaries, transport to the schools and rehearsal space hire	$0 *Application submitted to local grant round one after round closed
LG1809-102	TM (2016) Limited	Towards initial printing costs for Te reo Māori resources	$0 *Application submitted to local grant round one after round closed
		Total allocated	$0

CARRIED

Auckland Council’s Quarterly Performance Report: Henderson-Massey Local Board for quarter one, 1 July - 30 September 2017

Resolution number HM/2017/192

MOVED by Chairperson S Henderson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) receive the performance report for the financial quarter ending 30 September 2017.

CARRIED

Remuneration Authority consultation document

Resolution number HM/2017/193

MOVED by Member M Grey, seconded by Chairperson S Henderson:

That the Henderson-Massey Local Board:

a) Provides feedback on the Remuneration Authority consultation document as outlined in the attached local board submission.

CARRIED

Attachments

a Remunerations Review Feedback from the Henderson-Massey local board

Input to the Review of Citizens Advice Bureaux services

Resolution number HM/2017/194

MOVED by Member V Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) Support Option 1: Enhanced status quo (a refined funding model, reporting improvements and strengthened local relationships) for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities.

CARRIED

Review of representation arrangements - process

Resolution number HM/2017/195

MOVED by Member V Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) Endorse the establishment of a joint political working group to review the matter of representation.

b) Should such a group be created nominate Chairperson Shane Henderson as its representative.

CARRIED

Confirmation of Workshop Records

Resolution number HM/2017/196

MOVED by Chairperson S Henderson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) receive the workshop records held on:

· 3 October 2017

· 10 October 2017

· 17 October 2017

· 24 October 2017

· 31 October 2017

CARRIED

Governance Forward Work Calendar

Resolution number HM/2017/197

MOVED by Member M Grey, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) note the updated Governance Forward Work Calendar for November 2017.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.35 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Brenda Brady, JP
	Warren Flaunty, QSM
	Matt Grey
	Vanessa Neeson, JP