Agenda of Maungakiekie-Tāmaki Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 24 October 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation : Rākau Tautoko - youth suicide prevention & lowering social supply of alcohol

Purpose

1. Providing Rākau Tautoko the opportunity to present to the Maungakiekie-Tāmaki Local Board regarding their request to act in support of a united community response to youth suicide prevention, and

2. community recommendations on how to lower social supply of alcohol and requesting the Board to support this through the coordination of the alcohol action plan.

Executive summary

3. As per standing orders the Chairperson has approved the deputation request from Rākau Tautoko regarding their request.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank Rākau Tautoko for their attendance.

Attachments

a Youth Suicide Prevention..................................................................... 391

b Alcohol Action Plan.............................................................................. 409

8.2 Deputation : Shaun Lee - Tāmaki Open Space Network Plan Amendments

Purpose

1. Providing Shaun Lee the opportunity to present to the Maungakiekie-Tāmaki Local Board regarding proposed amendments to the Tāmaki Open Space Network Plan.

Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Shaun Lee regarding his request.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank Shaun Lee for their attendance.

Attachments

a Tāmaki Open Space Network Plan Amendments.............................. 411

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Maungakiekie-Tāmaki Local Board

28 November 2017

Maungakiekie-Tāmaki Local Board Local Grants: Round Two 2017/2018 grant applications

File No.: CP2017/22680

Purpose

1. The purpose of this report is to present applications received for round two of the Maungakiekie-Tāmaki Local Board Local Grants 2017/2018. The local board is requested to fund, part-fund or decline these applications.

Executive summary

2. The Maungakiekie-Tāmaki Local Board has set a total community grants budget of $120,000 for the 2017/2018 financial year.

3. A total of $38,657 was allocated in Maungakiekie-Tāmaki Local Grant Round One 2017/2018, (MT/2017/166), leaving a total of $81,343 to be allocated for the remaining two local grant rounds.

4. Twenty-one applications were received for Local Grant Round Two 2017/2108, requesting a total of $154,279.00.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) consider the Local Grant Round Two 2017/2108 applications listed in table one and agree to fund, part-fund or decline each application in the table:

Applicant application ID	Requesting funding for	Focus area	Amount requested	Eligibility
Christian City Church Auckland – trading as C3 LG1811-201	Towards costs of toilets, rubbish and waste management, eftpos hire, generator costs, transport costs, marquees, St John, fencing, fire extinguishers, wrist bands and artists for the Christmas in Ellerslie event on 3 December 2017.	Events	$10,000.00	Eligible
The Panmure Community Playgroup LG1811-202	Towards costs of purchasing resources to support the running of the Panmure Community Playgroup.	Community	$1,000.00	Eligible
Tāmaki Community Development Trust LG1811-203	Towards costs of a mentor for the boys and fathers’ mentoring programme.	Community	$10,000.00	Eligible
East Cook Island Community Culture Group Incorporated. LG1811-206	Towards costs of new instruments, costumes, storage, uniforms for drummers and non-performers and materials for fundraising for the East Cook Island Community Cultural Group	Arts and culture	$4,500.00	Eligible
KidsCan Charitable Trust LG1811-209	Towards programme items for the “Health for Kids” programme, for 18 KidsCan partner schools in the Maungakiekie - Tāmaki area.	Community	$5,000.00	Eligible
The Auckland Asthma Society Incorporated. LG1811-211	Towards costs for asthma nurse educators for awareness and education programmes on asthma and chronic obstructive pulmonary disease in the community	Community	$7,000.00	Eligible
Sylvia Park School LG1811-213	Towards costs associated with the bike track, including riding, skills track and storage at Sylvia Park School	Sport and recreation	$30,000.00	Eligible
Yvonne Oomen LG1811-214	Towards costs of engaging arborists to trim the listed Pohutukawa tree	Environment	$870.00	Eligible
Hamilton Embassy Enterprises Limited LG1811-216	Towards costs of renting two venues; “Shed 10” and “The Cloud” to host the Le French Festival 2018.	Events	$5,000.00	Eligible
Onehunga People's Garden Incorporated LG1811-218	Towards costs associated with the shed and water tank for the Onehunga People's Garden.	Environment	$7,000.00	Eligible
Shakti Asian Women's Centre Incorporated. LG1811-220	Towards funding support for project coordination, venue hire, refreshments and stationary for “Project Reachout-building community resilience against family violence” run by Shakti Asian Women's Centre.	Community	$5,000.00	Eligible
The Streams Community Charitable Trust LG1811-221	Towards costs associated with counselling, website, brochures and business cards for the Streams Community Trust.	Community	$10,000.00	Eligible
Glen Innes Chinese Friendship Group Incorporated. LG1811-222	Towards costs associated with the “2017 Christmas Parade” and office items for the Glen Innes Chinese Friendship Group.	Community	$10,000.00	Eligible
City of Sails Auckland Brass Incorporated. LG1811-224	Towards costs of facilitation and performance fees to support the “City of Sails Brass Community Outreach” programme for 2018.	Arts and culture	$5,000.00	Eligible
Citizens Advice Bureau Auckland City Incorporated. LG1811-225	Towards costs of purchasing and replacing furniture for the Citizens Advice Bureau Auckland Glen Innes branch relocation	Community	$3,903.00	Eligible
Panama Road School LG1811-227	Towards the cost to remove the stump of the gum tree at Panama Road School.	Environment	$4,900.00	Eligible
Kāhui Tū Kaha Limited LG1811-228	Towards costs of venues, marketing, arts resources and equipment for the Glen Innes community multi-arts project.	Arts and culture	$10,000.00	Eligible
Mad Ave Community Trust LG1811-229	Towards costs of event management, coordination, equipment, promotion of the event and administration for the “True Colours” event on 9 December 2017 for Glen Innes, Panmure and Point England.	Events	$10,000.00	Eligible
The Good The Bad Charitable Trust LG1811-232	Towards costs associated project management, facilitator fees, assistant fees, material costs, graffiti protection materials costs, venue hire fees for the Dunlop Lane murals project.	Arts and culture	$9,944.00	Eligible
Synergy Projects LG1811-233	Towards project management and materials for the driveway murals at Oranga Community Centre.	Arts and culture	$2,000.00	Eligible
Connected Media Charitable Trust LG1811-234	Towards workshop costs including facilitators, consumables, digital support, coordination, workshop promotions, project management for the one day film making workshop in the Maungakiekie-Tāmaki area.	Arts and culture	$3,162.00	Eligible

Total Requested $154,279.00

Comments

5. The Auckland Council Community Grants policy supports each Local Board to adopt a grants programme. The Maungakiekie-Tāmaki Local Board adopted their 2017/2018 grants programme in May 2017 (see attachment A).

6. The Local Board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· Any additional accountability requirements.

7. The Maungakiekie-Tāmaki Local Board will operate three local grant rounds for this financial year.

8. For the 2017/2018 financial year, the Maungakiekie-Tāmaki Local Board set a total community grants budget of $120,000.00.

9. In Local Grant Round One 2017/2018, a total of $38,657 was allocated (MT/2017/166), leaving a total of $81,343 for the remaining two local grant rounds.

10. Twenty-one applications were received in this Local Grant Round Two 2017/2018, requesting a total of $154,279.00.

Consideration

Local board views and implications

11. Local Boards are responsible for the decision-making and allocation of Local Board community grants. The Maungakiekie-Tāmaki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Local Board grant programme.

12. The Board is requested to note that section 50 of the Community Grants policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time

13. A copy of each application, including the applicants funding history is attached (see attachment B).

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of Community Grants, the new Community Grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

17. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and Local Board agreements.

18. Following the Maungakiekie-Tāmaki Grant Committee allocating funding for round two of Local Grant, Commercial and Finance staff will notify the applicants of the Local Board decision.

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board Grant Programme 2017/2018	21
b ⇩	Maungakiekie-Tāmaki Local Grant Round Two 2017/2018 grant applications	23

Signatories

Authors

Catherine Bolinga - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 November 2017

Maungakiekie-Tāmaki Local Board

28 November 2017

Allocation of the Environmental Priorities Fund for the 2017/2018 Environment work programme

File No.: CP2017/22052

Purpose

1. To approve projects for the Environmental Priorities Fund ($53,000) for the 2017/2018 local environment work programme for the Maungakiekie-Tāmaki Local Board.

Executive summary

2. The Maungakiekie-Tāmaki Local Board has identified an aspiration in their Local Board Plan 2014-2017 to achieve ‘a healthy natural environment enjoyed by our communities.’

3. To give effect to this aspiration, the local board approved a $165,000 environment work programme at is meeting on 28 June 2017 (resolution MT/2017/108). Decision making on $53,000 of that work programme was allocated towards an environmental priorities fund.

4. Following a workshop with the board held on 5 September 2017 a report was presented at a business meeting held on 26 September 2017, presenting six projects focused on sustainability and low carbon living. The board resolved to delegate finalising further options responding to community priorities, to Member N Henry (resolution MT/2017/168) and a meeting was held on 5 October 2017 with staff to finalise the project options.

5. This report recommends that the board allocate the Environmental Priorities Fund ($53,000) to six projects focused on sustainable and low carbon living, zero waste, water quality improvement and raising awareness on the protection of biodiversity:

· Healthy Rentals ($8,000)

· Low Carbon Lifestyles ($20,000)

· Love Your Neighbourhood ($8,000)

· Live Lightly Events Kit - Zero Waste Events Support ($10,000)

· Water quality testing ($5,000)

· Interpretive Signage: Panmure Basin shag colony and roost ($2,000)

6. If approved, these projects will be delivered as part of the Maungakiekie-Tāmaki Local Board’s 2017/2018 environment work programme. If the board does not approve this remaining $53,000 environmental priorities fund project the organisation will not be able to deliver against this budget within the financial year and the budget will be unspent.

Recommendations

That the Maungakiekie-Tāmaki Local Board:

a) approve environment projects to deliver the Environmental Priorities Fund ($53,000) for the local environment work programme for 2017/2018 as summarised in the table below:

Project	Budget
Healthy Rentals	$8,000
Low Carbon Lifestyles	$20,000
Love Your Neighbourhood	$8,000
Live Lightly Events Kit/Zero Waste Events Support	$10,000
Water quality testing	$5,000
Interpretive Signage – Panmure Basin shag colony and roost	$2,000
Total budget	$53,000

Comments

7. At its business meeting held on 28 June 2017, the board approved $165,000 of its 2017/2018 budget to support the delivery of a local environment work programme in line with the local board plan outcome of ‘a healthy natural environment enjoyed by our communities’ (resolution MT/2017/108).

8. As part of the local environment work programme, the board committed funding of $53,000 towards an Environmental Priorities Fund and resolved to further investigate project options at a workshop held on 5 September 2017.

10. Based on those discussions, a report proposing options was presented to the 26 September 2017 meeting and the board resolved to delegate finalising further options responding to community priorities related to water quality improvement and raising awareness on the protection of biodiversity, to Member N Henry (MT/2017/168).

11. Following a meeting held between Member N Henry and staff on 5 October 2017 it is recommended six projects be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2017/2018 local environment work programme.

12. A brief description of each project is provided below.

Healthy Rentals ($8,000) (Maungakiekie-Tāmaki)

13. The Healthy Rentals project aims to reduce household energy use and associated carbon emissions and to improve the quality of rental homes by keeping houses warmer and drier. The Building Research Association of New Zealand house condition survey in 2011 reported that nearly twice as many rentals were in poor condition compared to owner-occupied houses, including more evidence of damp and mould in housing rentals.

14. According to 2013 census data, 47 per cent of households in the Maungakiekie-Tāmaki local board area owned the dwelling they lived in, which was lower that the regional average of 61 per cent. This means that 53 per cent of Maungakiekie-Tāmaki households do not own the dwelling they live in. The percentage of households that rent from Housing New Zealand is 19 per cent in the board area.

15. The board have previously supported funding towards this project since 2013 when a Housing Quality Improvement pilot was successfully delivered in the local board area. The project provides a package of support that addresses the health and performance of the whole home and builds housing literacy among both landlords and tenants. It is noted that the board does not wish to continue to offer subsidies for landlords towards the cost of physical improvements however landlords will be encouraged to take up insulation subsidies provided by EECA and the Tāmaki Regeneration Company and financial assistance available through Council’s Retrofit Your Home programme.

16. The project would involve:

· visiting private rental tenants (that meet low income, high health need or low housing quality criteria) in their homes and providing tailored advice on how they can improve the health of their home and save money on their power bills through home management and behaviour changes.

· providing tenants with targeted energy efficiency products and services such as installation of energy efficient lighting and hot water saving products, draught stopping, replacing unhealthy and expensive bottled gas heaters with an energy efficient alternative, and where possible fitting curtains provided by a curtain bank service.

· providing landlords with a free independent, technical assessment of the property and a report with recommendations for improvements to the health of the home and information on how they can access subsidies.

17. The Healthy Rentals project will be designed to integrate and align with the Ministry of Health funded Healthy Homes Initiative. The board’s funding will enable a broader range of tenants to receive support that may not meet the more strict eligibility criteria for the Kainga Ora Healthy Homes Initiative. The energy efficiency products and services will also be offered to tenants within the local board area that are involved in the Healthy Homes initiative.

18. The $8,000 funding would be combined with carry-forward funding of $13,000 from last financial year 2016/2017 to enable 15-20 households to receive the full project. In addition it will enable an (estimated 35-40) households in the local board area that are part of the Healthy Homes initiative to receive energy efficiency products and services. This will further support these households to off-set the cost of heating their homes without increasing their energy bills through more efficient heating and savings in cost of lighting, and hot water heating. In total, approximately 35-40 households will be supported to create healthier and more energy efficient homes.

Low Carbon Lifestyles ($20,000) (Maungakiekie-Tāmaki)

19. The Low Carbon Lifestyles project will help improve home health through improved energy use amongst low income and ethnically diverse residents in the local board area.

20. The project will primarily focus on supporting residents to reduce residential energy use and associated carbon emissions and to improve the quality of housing by keeping housing warmer and drier.

21. Insulation, ventilation and efficient heating are critical to improving the health outcomes in poor quality homes in Auckland. Efforts to improve insulation, ventilation and heating, along with the use of more efficient appliances such as water heating, refrigeration and lighting are key to making homes warm while lowering domestic use.

22. The project will deliver:

· doorstep provision of approximately 200 residents with home energy advice and energy saving devices, in high priority locations within the local board area as determined via census data.

· follow up of all participants to evaluate effectiveness of action taken as a result of the provision of advice, information and, or targeted energy efficiency devices for use in the home.

23. The project benefits include:

· reduced energy demand and carbon emissions for local residents

· lower energy bills and improved living conditions for tenants and homeowners

· contribution to achievement of sustainable living priorities in local board initiatives.

Love your Neighbourhood ($8,000) (Maungakiekie-Tāmaki)

24. This funding will enable community volunteers and not-for-profit Maungakiekie-Tāmaki early childhood centres to undertake practical environmental initiatives.

25. Specifically the project will deliver the following for 2017/2018:

· provide rapid response assistance up to a value of $500 to support volunteer-driven practical environmental initiatives such as environmental clean ups and restoration, community planting and food growing.

· includes providing practical assistance to not-for-profit preschools to enable environmental education initiatives; in particular edible gardens and water saving/collection devices.

· promote the availability of the assistance through appropriate networks across the Maungakiekie-Tāmaki Local Board area

· respond to requests from the Maungakiekie-Tāmaki Local Board to support community action.

26. Love Your Neighbourhood is an EcoMatters Environment Trust initiative which EcoMatters is currently delivering in the Henderson-Massey, Waitākere Ranges and Whau local board areas.

27. The initiative has a successful track record of delivery and the existing systems and processes established by EcoMatters will be used in their delivery of this initiative in the Maungakiekie-Tāmaki local board area.

28. The processes for this fund include a straightforward online application process for those seeking assistance and established assessment criteria and processes to ensure alignment with local board priorities. A key feature of this initiative is its responsiveness, with applicants normally advised by EcoMatters within a fortnight whether their application has been successful. Payment of any approved funding is by reimbursement and the board will receive a quarterly summary of applications received, those that were approved, and the extent of assistance provided.

29. Staff from council will support EcoMatters in communication with community groups within the Maungakiekie-Tāmaki Local Board area and with connections to the Strategic Broker, communications support team and the local board.

Live Lightly Events Kit and Zero Waste Events Support ($10,000) (Maungakiekie-Tāmaki)

30. The Live Lightly Events Kit and Zero Waste Events Support are two separate projects that are both events-related.

31. The Live Lightly Events Kit is being developed through regional funding as part of the recently launched Auckland-wide ‘Live Lightly’ campaign which aims to enable Aucklanders to make every day sustainable living choices. The development of the Live Lightly Events Kit is in progress, with the aim for it to be available from April 2018 for use at events across the region. The board funding will secure a Live Lightly Events Kit for exclusive use in the Maungakiekie-Tāmaki Local area.

32. In tandem with promoting sustainable living choices to Aucklanders, the Waste Solutions team provides support to enable zero waste events across the region. This includes the recently launched Zero Waste Events digital platform which provides a place for event organisers, vendors and industry to access information related to running zero waste events in Auckland. Local board funding would allow Waste Solutions to provide an increased level of service in the Maungakiekie-Tāmaki Local Board area for a greater number of medium-sized events (2,000 – 10,000 patrons) and, or more in-depth support to be provided for some events depending on the funding available after costs associated with the Live Lightly Events Kit project are finalised in early 2018. Key community organisations such as Tāmaki WRAP will be involved wherever possible.

33. The project will deliver:

· a Live Lightly Events Kit for exclusive use at events held in the Maungakiekie-Tāmaki local board area (from April 2018 onwards, including subsequent financial years) to promote behaviours and services that enable healthy and cost effective everyday living with less impact on the environment.

· an increased level of service to enable holders of medium-sized events within the board area, to incorporate zero waste practices into the delivery of their public events. The number of additional events to be supported or a number of events will be provided with more in-depth support is dependent on balance of funds remaining from the Live Lightly Events Kit project.

34. The project benefits include:

· increased public access to information and support relating to behaviours and services that enable healthier, more affordable and environmentally-responsible living

· less waste to landfill generated by local events

· reduced energy demand and carbon emissions for local residents

· lower energy bills and improved living conditions for tenants and homeowners

· contributes to achievement of sustainable living priorities in the Local Board Plan.

Water quality testing ($5,000) (Maungakiekie-Tāmaki)

35. Growing community interest in community water quality testing in the Maungakiekie-Tāmaki Local Board area has resulted in the board resolving a number of public forum resolutions relating to water quality testing.

36. In particular water quality testing has been requested at:

· Panmure Basin

· Ian Shaw Park

· Panmure Wharf Reserve

37. Auckland Council’s Safeswim programme informs the public of potential health risks that may arise from swimming at beaches that have been contaminated with human or animal waste. Monitoring of recreational sites over the last 18 years has demonstrated that water quality at Auckland beaches is generally good, but that exceedances of water quality standards can and do occur, especially following rainfall.

38. The Safeswim programme changes and improvements due to the remodelling review in preparation to the rollout in November 2017, does not currently include these sites. Staff have informed the board at a workshop held on 3 October 2017 that there is no provision to include these new sites in the current financial year.

39. The selection of the sites for the Safeswim programme was determined by the historical Safeswim monitoring programme. Currently future additions to the programme are yet to be determined and these sites will be taken into consideration while the current improvements are bedded into council systems and processes.

40. This water quality testing project aims to work alongside the community groups who have expressed an interest in supporting the testing and will also deliver training sessions with interested groups.

41. The funding will cover monthly testing for the remainder of the 2017/2018 financial year. It is recommended that the water quality testing be ongoing for at least two years to obtain a robust dataset for analysis. Consequently a similar project will be suggested as part of the local boards 2018/2019 environmental work programme.

Interpretive Signage – Panmure Basin shag colony and roost ($2,000) (Tāmaki)

42. At the Panmure Basin, there is a significant pied shag roost in pines on the western side of the channel as well as a breeding colony comprising both pied and little shags in pōhutukawa trees at the mouth of the channel. Pied and little shags are both protected under the Wildlife Act 1953.

43. Community groups have expressed concerns about overfishing by recreational fishers at this site. Recently, a young shag was found dead during the estuary clean up. It was suspected that this young bird had died of starvation, and starved shags have been found on previous occasions. The groups have requested that fishers move their fishing activities to other parts of Tāmaki Estuary to allow the shag colony, which has suffered a significant decline in numbers as a result of bycatch and entanglement in fishing lines, as well as competition for food resources, to recover.

44. The management of fishing is administered under the Fisheries Act 1996 by the Ministry for Primary Industries. The environmental principles of that Act set out the broad considerations as it relates to managing the effects of fishing on wildlife. For clarity, it is noted that under section 30(2) of the Resource Management Act 1991, a ‘regional council and the Minister of Conservation must not perform the functions specified in subsection (1)(d)(i), (ii), and (vii) to control the taking, allocation or enhancement of fisheries resources for the purpose of managing fishing or fisheries resources controlled under the Fisheries Act 1996.’ Marine reserves are administered separately under conservation legislation by the Department of Conservation (ie, Marine Reserves Act 1971), and are not relevant in this scenario.

45. Following the ‘Set Net Task Force Report’ of the early 1990s, staff from the Ministry for Primary Industries implemented by regulatory amendment, a set net ban in the Tāmaki River and Panmure Basin, as one of a range of sites where set netting was not deemed appropriate. At this site, this acknowledged the presence of shags (and their well-known roost and breeding colony) and conflict with set netting activity, whether for yellow-eyed mullet or grey mullet.

46. Specifically, within the Fisheries (Amateur Fishing) Regulations 2013 (as re-promulgated), the ‘Auckland and Kermadec set net prohibition area’ includes various restricted waters, and specifically:

Tāmaki River and Panmure Basin means all those waters of the Tāmaki River and Panmure Basin enclosed by a straight line between —

(a) the easternmost point of Sandy Point (at 36°52.41′S and 174°53.44′E); and

(b) the point of intersection with the shore to the north of the Half Moon Bay marina (at 36°52.76′S and 174°54.09′E)

47. It is noted, the board has requested a rāhui - or ban - on fishing in the area from the Ministry for Primary Industries. It is important also to note that the fishing restrictions described above for the Tāmaki River and Panmure Basin in the Fisheries (Amateur Fishing) Regulations 2013, relate only to set-netting. Line fishing is still permitted, and it is line fishing which is causing ongoing mortality in the local shag population.

48. The board funding for interpretive signage for the Panmure Basin is intended to educate and raise awareness about the ecology and value of the local pied shag population and other birds in the area. This will complement signage currently being installed which provides information about the penalties for harming or injuring the birds specifically for the fishers and the local community on the impacts of fishing, disturbance, and uncontrolled dogs on the shag colony and roost.

49. A copy of the proposed design will be presented to the board and iwi for feedback in quarter three before installation in quarter four.

Consideration

Local board views and implications

50. The projects noted in this report align with the local board outcome: ‘a healthy natural environment enjoyed by our communities,’ as noted in the Maungakiekie-Tāmaki Local Board Plan 2014-2017. The specific projects presented in this report were discussed with the board at a workshop in September 2017

51. At the September 2017 workshop, the board requested that staff investigate the Hawkes Bay Ready to Rent initiative. Currently the programme is contextualised to Hawkes Bay and there was a lengthy process with stakeholders to develop a programme tailored to local needs. It is delivered by volunteer workshop presenters and venues have been provided free of charge.

52. A number of other agencies are interested in a widespread rollout of the Ready to Rent programme (Salvation Army, Ministry of Business, Innovation and Employment, Ministry of Social Development, District Health Boards and Corrections). As this option would require additional time to customise a programme for Maungakiekie-Tāmaki and would require an agency to roll this project out, this project was not presented as an option for delivery in this financial year as it would not be able to be delivered.

53. It is also noted the outcomes for the Ready to Rent initiative are aligned with the social outcomes of the local board plan. Staff propose to further investigate this project for the 2018/2019 financial year.

Māori impact statement

54. This report provides information on local environmental projects. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

55. Some of the identified activities are of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. Table 1 below highlights how each project in the board’s work programme is expected to contribute to Māori outcomes and which require consultation and engagement.

Table 1 – Māori Outcome Assessment

Project	Māori Outcome Assessment
Healthy Rentals	The healthy rentals project does not specifically target Māori. However, the He Whare Āharu He Oranga Tāngata – Māori Housing Strategy notes that that Māori are more likely to be living in rental accommodation. The strategy also notes that housing is a ‘significant determinant of health and well-being’. As such, Māori may benefit from this project.
Low Carbon Lifestyles	This project does not specifically target the housing needs of Māori communities, however according to the 2014 New Zealand General Social Survey (NZGSS) Māori were more likely than the total population to report quality problems with their housing. The low carbon lifestyles project will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.
Love your Neighbourhood	The Love your Neighbourhood project has the potential to contribute to the development of Māori capacity through supporting applications for this assistance from Māori organisations.
Live Lightly Events Kit/Zero Waste Events Support	Para Kore Ki Tāmaki has been involved in the development of the Live Lightly Campaign. The Live Lightly Events Kit will increase public access to information and support relating to behaviours and services that enable healthier, more affordable everyday living with less impact on the environment that could contribute to better Māori health and wellbeing. Opportunities to provide zero waste support to events delivered by Māori organisations and with high relevance to Māori will be actively pursued.
Water quality testing	The water quality testing project aims to invite iwi to participate in the water quality testing activities.
Interpretive Signage – Panmure Basin	Local iwi will be informed about the need for signage, and they will be invited to assist with content of the signage during the design process.

Implementation

56. Regular reporting on project delivery will be provided through the quarterly performance reports. Any major changes to the projects will be brought to the board for its consideration.

Attachments

There are no attachments for this report.

Signatories

Authors

Desiree Tukutama - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 November 2017

Road Name Approval for Fenchurch 2B (Stage 2) and Overlea South Development Sites

File No.: CP2017/23925

Purpose

1. To seek approval from the Maungakiekie-Tāmaki Local Board to name several new publicly-vested roads in the regeneration neighbourhoods of Fenchurch Stage 2B Stage 2 (with one new road and three JOALs) and Overlea South (with two new roads) in Glen Innes.

Executive summary

2. Auckland Council’s Road Naming Policy and Guidelines require that new roads serving more than five sites must have a road name. This also applies to private roads, jointly owned access lots (JOAL) and rights of way.

3. TRC has collected a list of preferred and alternative names for new public roads in the Fenchurch 2B and Overlea South development sites. Auckland Council’s guidelines and criteria for naming a new road have been adhered to in this situation, along with previously agreed steps between TRC and Maungakiekie-Tāmaki Local Board (MTLB).

4. Proposed road names have been produced via consultation with the community and key stakeholder groups, such as TRC’s Community Liaison Committee, Lalaga Pasifiki, the Glen Innes and Panmure Business Associations, other community organisations and also MTLB members.

5. New Zealand Post and LINZ have confirmed the viability of all proposed names. The names were also submitted to Mana Whenua for consideration and no objections or additional comments concerning any of the proposed names were raised.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve the following new road names within the Fenchurch 2B (Stage 2) development, Glenn Innes, pursuant to section 319(1)(j) of the Local Government Act 1974:

· Leiite Setefano Street (Lot 1)

· Tute Lane (Lot 30)

· Taiki Lane (Lot 31)

· Whiro Lane (Lot 32)

b) Approve the following new road names within the Overlea South development, pursuant to section 319(1)(j) of the Local Government Act 1974:

· Raamuri Road (New Road 3)

· Ev Perry Way (New Road 4)

Comments

6. Tāmaki Regeneration Company (“TRC”), along with its development partners, aims to deliver approximately 400 new mixed tenure houses in the ‘Fenchurch’ development and approximately 142 new homes in the nearby ‘Overlea’ development site. This will require the creation of 25 new public roads and JOALs in total across both developments.

7. A consistent theme has been applied to the naming of the new public roads to be vested across the two development sites, with community heroes that have made a significant contribution being prioritised. This is in keeping with MTLB’s stated preference that names of significance be reserved for public roads.

Fenchurch 2B Stage 2 Development Site (R/JSL/2016/2382)

8. TRC’s development partner requires names for the new public road and JOALs in the Fenchurch 2B development site urgently, in order to enable their application for a 223 certificate for subdivision of the site.

9. The proposed road names and alternative names are set out in the tables below and a map is attached. The map labels match the ‘Type’ column in the table below, in order to identify the name proposed to be applied to each road.

Preferred Names for Fenchurch 2B Stage 2 Roads:
Proposed Name	Suffix	Background/Significance	Type	Lot
Leiite Setefano	Street	Rev Setefano had been a stalwart in this community leading many of the foundation Pacific Island families in the Glen Innes and Panmure communities. He had been very active in many areas of this community and was well respected for his church and community development. First Pacific Island Minister to a multi-racial parish now called Pacific Islands Presbyterian Church, Tāmaki. Originally a European parish, in the late 1970's Islanders coming to Glen Innes joined and later became an integral part of the parish as it is today. We have been ministers here for 36 years this year. Leiite Setefano retired at the end of 2016. The parish is mainly palagis; Niueans, Cook Islanders and Samoans, with a few from other ethnic groups who come to worship on Sundays.	Public Road	No. 1
Tute	Lane	Tute is a Māori word that means: a male tui (parson bird)	JOAL Block B Lot 200	30
Taiki	Lane	based on the original name of the Tāmaki River, Te Wai o Taiki, meaning "The Waters of Taiki". The name Taiki is a shortened form of Taikehu, the name of an ancestor of Ngai Tai.	JOAL Block C Lot 201	31
Whiro	Lane	Māori name for the planet Mercury- a small planet that is closest to the sun in the solar system.	JOAL Block D Lot 202	32

Pool of Alternative Names for Fenchurch 2B Stage 2 Roads:
Proposed Name	Suffix	Background/Significance
Wharau	Place	Wharau is a Māori word that means: Shelter, also used as a metaphor to describe a person. Many dwelling used by our people were temporary shelters (Ngaati Whanaunga).
Papatotara	Road	Inner side of the bark of the Totara, a term used to refer to a high-ranking woman. Used in our waiata (Ngaati Whanaunga).
Aute	Lane	Māori name for the Mulberry tree. Used as a metaphor for young leaders. Representative of many various examples associated with Iwi history (Ngaati Whanaunga).
Pōhutuhutu	Place	Pōhutuhutu is a Māori word that means: to splash about.
Filemu	Close	Filemu is a Samoan word meaning ‘peace’. This acknowledges the existing community’s strong Pasifika roots.
Penina	Lane	Penina is a Samoan word meaning ‘pearl’. This acknowledges the existing community’s strong Pasifika roots.
Ukutoia	Road	Ukutoia is the traditional Māori name for Glen Innes (the name means to pull the waka up to the clay).

Overlea South Development Site (R/JSL/2015/4815 and REG/2015/4816)

10. The theme applied to the naming of new public roads to be vested in this development site is based on highly respected predecessors who have contributed significantly to their people / community. This is in keeping with MTLB’s stated preference that names of significance be reserved for public roads.

11. The proposed road names and alternative names are set out in the tables below and a map is attached. The map labels match the ‘Type’ column in the table below, in order to identify the name proposed to be applied to each road.

Preferred Names for Overlea South Roads:
Proposed Name	Suffix	Background/Significance	Type	Lot
Raamuri	Road	Name of ancestor (Ngaati Whanaunga). Significant to our history associated to Taamaki. Ngaati Raamuri.	Public Road	New Road 3
Ev Perry	Way	Named after Everett Perry (deceased), the respected former Principal of Tāmaki College. Although this new road is not directly bordering Tāmaki College, it lies alongside Elstree North Reserve, which adjoins Tāmaki College grounds and is the only remaining public vested road to do so in the area. Everett (Ev) Perry had a long association with Tāmaki College, having worked there for a total of 28 out of his 40 years of teaching. He taught English and History from 1958-59 and returned as Head of Department of Social Studies from 1963 - 67. He was made Deputy Principal at Tāmaki College from 1970 to 1971 and then became Principal. He retired as Principal 16 years later in 1986. Ev Perry was a loved and respected teacher and Principal. He sought to involve the community in improving the educational outcomes of all the students who attended the college. Even after retirement he continued to be involved in the school. He attended Senior Prize-givings and sports activities, specifically the First XV. Ev Perry had strong mana at Tāmaki College and is fondly remembered by all who knew him.	Public Road	New Road 4
Pool of Alternative Names for Overlea South Roads:
Marsics	Road	Ivan and Wally Marsic opened Marsic’s 50 years ago this year, 2017. Ivan retired earlier this year, and his brother Wally is now running it with his family. On any given day, there are 3 generations of the Marsic family working in the fish shop. The Marsic family would prefer to use the plural version “Marsics”.
Whanaunga	Road	Our ancestor name (Ngaati Whanaunga). Associated tupuna to many hapuu of Taamaki.
Papatotara	Road	Inner side of the bark of the Totara, a term used to refer to a high-ranking women. Used in our waiata (Ngaati Whanaunga).
Te Taurere	Road	Symbolising a volcanic cave in the local area and Glen Innes’ fertile soil.
Sarah Matthew	Street	Sarah Matthew was the first European woman to explore Waitemata Harbour and Tāmaki estuary in the early 1840s. Her diaries and letters provide a unique insight into the life and growth of early Auckland with her husband Felton Matthew. She was also the first European woman to climb many maunga.
Whanau	Way	Māori word meaning: family, extended family, to be born, give birth.

Road Naming Process for both Development Sites

12. Auckland Council’s guidelines and criteria for naming new roads have been adhered to, along with previously agreed steps between TRC and Maungakiekie-Tāmaki Local Board.

13. TRC consulted with the community and key stakeholder groups, such as TRC’s Community Liaison Committee, Lalaga Pasifiki, the Glen Innes and Panmure Business Associations. Maungakiekie-Tāmaki Local Board members were also canvassed for potential new names. NZ Post and LINZ confirmed suitability of the proposed names, which are not duplicated and can be used in the proposed locations.

14. Permissions were obtained from family members for use of all personal names (Setefano, Marsics, Ev Perry) and this approval has been reviewed and can be provided upon request.

15. The proposed suffixes are appropriate for the roads to be named, as per Auckland Council’s road naming guidelines (Appendix) that defines appropriate road types.

Consideration

Local board views and implications

16. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

17. The review sought from the Maungakiekie-Tāmaki Local Board for this report does not trigger the Significance policy and is not considered to have any legislative implications or any immediate impact on the community.

Māori impact statement

18. The review sought from the Maungakiekie-Tāmaki Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

19. Some of the proposed names have been put forward by Mana Whenua, as detailed in the preceding tables. The remaining names were also submitted to Mana Whenua for consideration and no objections or additional comments were raised.

Implementation

20. The cost of processing, reviewing, and approval of the proposed new road names are recoverable in accordance with Council’s Administrative Charges.

21. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once subsequent approvals are obtained for any new road names.

Attachments

No.	Title	Page
a ⇩	Fenchurch 2B and Overlea South	105

Signatories

Authors

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 November 2017

Road Name Approval for Fenchurch 2A and Overlea Central Development Sites

File No.: CP2017/23954

Purpose

1. To seek approval from the Maungakiekie-Tāmaki Local Board to name several new roads in the regeneration neighbourhoods of Fenchurch 2A and Overlea Central in Glen Innes.

Executive summary

3. TRC has collected a list of preferred and alternative names for new roads in the Fenchurch 2A and Overlea Central development sites. Auckland Council’s guidelines and criteria for naming new roads have been adhered to in this situation, along with previously agreed steps between TRC and Maungakiekie-Tāmaki Local Board (MTLB).

5. New Zealand Post and LINZ have confirmed the viability of all proposed names. Some names were produced as a result of consultation with Mana Whenua and all proposed names were reviewed by Mana Whenua, with no objections or additional comments raised.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve the following new road names within the Fenchurch 2A development, Glenn Innes, pursuant to section 319(1)(j) of the Local Government Act 1974:

· Doreen Williams Way (Lot 100, Public Road)

· Poroporo Place (Lot 101/102, JOAL)

· Manea Lane (Lot 103, JOAL)

· Vui Talitu Way (Lot 105, Public Road)

· Glenbrae Glade (Lot 106, Public Road)

b) Approve the following new road names within the Overlea Central development, Glenn Innes, pursuant to section 319(1)(j) of the Local Government Act 1974:

· Timatanga Rise (Lot 100, Public Road 1)

· Reg Pearce Way (Lot 100, Public Road 2)

· Piri Place (Lot 200, JOAL 2)

Comments

Fenchurch 2A Development Site

8. This development site contains two new public roads and three new JOALs to be named.

9. The proposed road names and alternative names are set out in the tables below and a map and site plan are attached. The site plan labels match the ‘Type’ column in the table below, in order to identify the name proposed to be applied to each road by associated Lot number.

10. The names that have been prioritised for new JOALs are non-specific Māori, Cook Islands and English/Scottish words, reflecting the cultural diversity that exists in this well-established neighbourhood.

Fenchurch 2A Preferred Names for New Public Roads and JOALs:
Proposed Name	Suffix	Background/Significance	Type	Lot
Doreen Williams	Way	Doreen Williams was a Fenchurch Street resident for over 50 years and was a local scout organiser and leader for several decades. The naming of a public road after Mrs Williams recognises the longevity of her contribution to the local community.	Public Road	100
Poroporo	Place	Poroporo means 'purple' in Māori, and is also a tree with purple flowers that have medicinal qualities.	JOAL	101/102
Manea	Lane	Manea is a Cook Islands and Māori word that means: lovely, attractive, beautiful, nice. The submitter of this name said: "Means beautiful - that's how I feel GI is as a Cook Islander".	JOAL	103
Vui Talitu	Way	Leifi David Vui-Talitu (deceased), of Samoan descent, was an employee of Tāmaki Regeneration Company and had also worked for Housing New Zealand Corporation. Mr Vui-Talitu was a strong community advocate and helped establish the Glenbrae KIDS Early Learning Centre on Leybourne Circle in Glen Innes.	Public Road	105
Glenbrae	Glade or Green	Glenbrae is a combination of two Scottish words: “glen” the meaning of which includes ‘a hollow or valley’, and “brae” the meaning of which includes ‘steep or sloping bank of a river’ and ‘a road which has a steep gradient’. The Scottish connection is derived from early European settler, William Innes Taylor, who owned a large farm of some 760 acres that covered most of today’s Glen Innes and Glendowie suburbs. This name also acknowledges the adjacency of the new JOAL to Glenbrae School and North Elstree Reserve.	JOAL	106

Pool of Alternative Names for Fenchurch 2A
Proposed Name	Suffix	Background/Significance
Tiaki	Road	Tiaki is a Māori word that means: to guard, to preserve, protect and shelter.
Pōhutuhutu	Lane	Pōhutuhutu is a Māori word that means: to splash about.
Filemu	Road	Filemu is a Samoan word meaning ‘peace’. This acknowledges the existing community’s strong Pasifika roots.
Penina	Road	Penina is a Samoan word meaning ‘pearl’. This acknowledges the existing community’s strong Pasifika roots.
Ukutoia	Way	Ukutoia is the traditional Māori name for Glen Innes (the name means to pull the waka up to the clay).

Overlea Central Development Site

11. A consistent theme has been applied in prioritising preferred names for the roads within this development site. The meaning of both proposed Māori names complements the aspiration for the future well-being of this new neighbourhood, aligned with the spirit of intent described by Reg Pearce's whanau.

Overlea Central Preferred Names for New Public Roads and JOAL
Proposed Name	Suffix	Background/Significance	Type	Lot
Timatanga	Rise	Timatanga is a Māori word that means: beginning, starting, introduction, start, commencement. The submitter said: "This housing development is going to be a great new beginning for many families". The new road has a minor incline from south to north.	Public Road	100 - New Road 1
Reg Pearce	Way	Reg Pearce (deceased) opened a shoe repair business in Glen Innes in 1965, was the chairperson of the business association and was on the organising committee for the local marae. The shop remains an iconic part of the Glen Innes town centre. The Pearce descendants request the road name be suffixed with ‘way’.	Public Road	100 - New Road 2
Piri	Place	Piri is a Māori word meaning: to stick, adhere, cling, keep close. It has been suggested as a word that promotes strong community spirit and unity.	JOAL	200 - JOAL 2

Pool of Alternative Names for Overlea Central
Proposed Name	Suffix	Background/Significance
Te Taurere	Road	Symbolising a volcanic cave in the local area and Glen Innes’ fertile soil.
Sarah Matthew	Street	Sarah Matthew was the first European woman to explore Waitemata Harbour and Tāmaki estuary in the early 1840s. Her diaries and letters provide a unique insight into the life and growth of early Auckland with her husband Felton Matthew. She was also the first European woman to climb many maunga.
Whanau	Way	Māori word meaning: family, extended family, to be born, give birth.

Road Naming Process for both Development Sites

12. Auckland Council’s guidelines and criteria for naming new roads have been adhered to, along with previously agreed steps between TRC and Maungakiekie-Tāmaki Local Board.

13. TRC consulted with the community and key stakeholder groups; TRC’s Community Liaison Committee, Lalaga Pasifiki and the Glen Innes and Panmure Business Associations. Maungakiekie-Tāmaki Local Board members were also canvassed for potential new names. NZ Post and LINZ confirmed suitability of the proposed names, which are not duplicated and can be used in the proposed locations.

14. Permissions were obtained from family members for use of all personal. This approval has been reviewed and can be provided upon request.

15. The proposed suffixes are appropriate for the roads to be named, as per Auckland Council’s road naming guidelines (Appendix) that defines appropriate road types.

Consideration

Local board views and implications

Māori impact statement

Implementation

20. The cost of processing, reviewing, and approval of the proposed new road names are recoverable in accordance with Council’s Administrative Charges.

21. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once subsequent approvals are obtained for any new road names.

Attachments

No.	Title	Page
a ⇩	Maps: Fenchurch 2A & Overlea Central	195

Signatories

Authors

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 November 2017

Auckland Transport Update - November 2017

File No.: CP2017/24554

Purpose

1. This report:

a) Provides transport related information on matters of specific application and interest to the Maungkiekie Tāmaki Local Board and its community.

Executive summary

2. In particular, this report covers:

a) Progress on the local board’s advocacy initiative(s): Onehunga Interchange

b) Penrose Station upgrade

c) AMETI

d) Quarterly report

e) New Network for East Auckland

Recommendation/s

3. That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport report November 2017

Comments

Transport capital fund update

Financial Update

4. The available balance of the local board’s transport capital fund is $2,156,565, shown in the table below:

Upcoming projects and activities of interest to the board

Onehunga Interchange – Light Rail update

5. Auckland Transport is currently progressing a business case for route protection for a mass transit solution for the corridor between Auckland Airport and the city centre. The preferred vehicle has not yet been determined and will form part of the business case options analysis. The alignment will potentially travel through Onehunga, with consideration being given to a possible interchange between bus, heavy rail and mass transit in the vicinity of the current heavy rail station. Comprehensive consultation with the community and stakeholders will be carried out during the business case process before the alignment details are finalised.

Penrose Station platform 3 extension

6. AT is extending the length of Penrose Station platform 3 to allow 6-car train sets to service the station during special events held at Mt Smart Stadium. Platform 3 will be extended 15 meters at its northeast end and by 40 meters at its southwest end. It is designed to get train commuters to and from the venue more quickly with less crowd congestion and quicker clearance times. Other additions include construction of new access stairs to the western end of the platform, installing new lighting, security measures (CCTV) and public announcement systems. Construction work is expected to start by late December 2017 or early January 2018 and AT would like to complete the work before a series of major sell-out events in 2018. The $1.95 million project will take about between 8 to 12 weeks to complete. Work will continue over the summer holidays and Christmas shut-down period. Some night works may occur but will be confirmed with the construction contractor once they are selected.

7. Some trees (mainly non-natives) will be removed along the rail corridor and the remaining ones will be pruned, and together with the installation of new and better lighting, it will provide a better sense of security for pedestrians.

8. If work isn’t completed in time for the sell-out events in 2018, AT will erect temporary scaffold structures to extend the platform for additional capacity for special events at Mt Smart. This will have no effect on day-to-day users of the trains to and from the station

AMETI

9. Auckland Council have accepted a request from Auckland Transport to formally re-notify AMETI EB1 Panmure to Pakuranga stage. The request to re-notify was due to new information about traffic flows in the vicinity of Mountain Road and Forge Way. AT held meetings with submitters and affected parties at Panmure Library in October. The overall AMETI programme will not be impacted by the re-notification. The hearing is expected to take place in early December 2017 or February 2018.

10. AT is working closely with Mana Whenua to develop detailed urban design plans for EB1 Panmure to Pakuranga stage of the project. Design work is 60% complete and artists have been engaged to begin looking at public art opportunities in the area, particularly in relation to sites of cultural significance. Ensuring the local culture and history is weaved into the urban design narrative is an important part of the overall process.

11. Tenants of AT owned properties in Bridge Street will shortly be provided with a notice period of 90 days to vacate their premises. This is due to the properties being required for archaeological assessment work prior to any construction taking place. These tenants have already been informed of the imminent notice by Panuku to ensure people have as much time as possible to find new accommodation. AT and Panuku are working together to ensure appropriate assistance is provided, especially for tenants in vulnerable situations.

12. AT in October consulted with affected land owners as part of the Pakuranga to Botany stage of the programme and public consultation for this stage is due to commence in November.

Regional and sub-regional projects

Community Bike Fund

13. Auckland Transport is proud to launch the first AT Community Bike Fund, with $35,000 of funding available to community groups to support cycling initiatives and projects.

14. The maximum grant amount per application is $5,000. Applicants can apply online.

15. The fund has three application rounds:

a) Round One: Open for applications 30 October 2017

Last day for applications 13 December 2017

Applicants notified 20 December 2017

b) Round Two: Open for applications 15 January 2018

Last day for applications 04 February 2018

Applicants notified 14 February 2018

c) Round Three: Open for applications 26 February 2018

Last day for applications 25 March 2018

Applicants notified 04 April 2018

East Auckland New Network

16. A simpler, more frequent, and more connected bus network for East Auckland will begin on 10 December.

17. With services that are designed to connect through easy transfers to bus, train or ferry, passengers will have access to a far wider range of destinations than ever before.

18. With new routes, new route numbers, new timetables, and new buses, Auckland Transport will be supporting customers through this significant change.

19. Auckland Transport’s online journey planner will be updated with the new services from 17 November. Customers simply need to enter a travel date after 10 December to plan their new trip. After the launch of the New Network, passengers can track their bus or train in real time with the Auckland Transport Mobile app.

a) Three new frequent bus routes, all day, every day:

every 10 minutes from Botany to the City Centre (70)

every 15 minutes from Howick to Panmure (72C, 72M)

every 15 minutes from Botany to Manukau (35)

b) Improved local buses to Half Moon Bay, which are timed to meet with the ferry timetable.

c) New bus connections to local destinations:

New services to connect Union Rd, Bradbury Rd, Cascades Rd and Reeves Rd to Panmure (711)

A new service to connect Otahuhu with Highbrook and Botany (351)

Improved bus services to Ormiston Town Centre and surrounding suburbs (35, 355)

d) More direct bus routes for Bucklands Beach, to Panmure (712) and Botany (733), and better connections to Half Moon Bay (714)

e) A new service for Beachlands and Maraetai, with buses running hourly, 7 days a week.

f) Changes to Auckland Transport school bus services are also planned, and come into effect from Term 1, 2018. Detailed information is being provided to each school before the end of the 2017 school year.

Quarterly Report

20. Auckland Transport has a number of projects and programmes that have been progressed or completed in the three months to the end of September2017. Attachment A and B are summaries of these. Attachment A is a retrospective look at the key areas of Auckland Transport business and includes walking and cycling activities on the Island. Attachment B is an overview of our community transport, travelwise programmes work with the schools.

21. Auckland Transport recently awarded the following schools awards in our annual award ceremony held early November 2017.

Ellerslie School	Bronze
Onehunga High School	Bronze
Onehunga Primary School	Silver
Oranga School	Silver
St Joseph's School (Onehunga)	Silver
Stanhope Road School	Bronze

22. Congratulations to those schools for their commitment and hard work towards active transport for their schools.

Consideration

Local board views and implications

23. The local board’s views will be taken into account during consultation on any proposed schemes.

Māori impact statement

24. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Health and safety implications

25. Health and Safety is an inherent part of all Auckland Transport projects. Any specific concerns will be covered as part of individual project reporting.

Implementation

26. All proposed schemes are subject to prioritisation, funding and consultation

Attachments

No.	Title	Page
a ⇩	Auckland Transport Attachment A	205
b ⇩	Auckland Transport Attachment B	223

Signatories

Authors

Melanie Dale - Elected Member Relationship Manager - AT

Authorisers

Jonathan Anyon - Elected Member Relationship Manager Team Leader - AT

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 November 2017

Auckland Council's Quarterly Performance Report: Maungakiekie-Tāmaki Local Board
for quarter one, 1 July - 30 September 2017

File No.: CP2017/24533

Purpose

1. To provide the Maungakiekie-Tāmaki Local Board with an integrated quarterly performance report for quarter one, 1 July to 30 September 2017 and request approval for changes to approved programmes as well as approval and direction for programmes that were not approved in June 2017.

Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (attachment B).

4. The snapshot (attachment A), indicates performance against the agreed 2017/2018 work programmes is tracking well. The majority of items are reported as ‘green’ status (on track). A few project lines have a ‘red’ status (behind delivery, significant risk including due to cancellation or delivery) or ’amber’ status (some risk or issues which are being managed, including delay in getting started). Due to an effort to bringing together multiple minor projects where they are occurring on the same site, some work programme lines will be removed or merged. These changes have shown up as a red status on the report.

5. Net cost of service is 75% of the budget. Operating revenue and expenditure are both below budget. There are fluctuations in the usage of community halls in the first 3 months of the financial year and revenue is slightly below budget. In operating expenditure, full facilities contract is behind budget. Capital delivery for the first quarter is 21% of the budget with ongoing major spends on renewals – parks, coast assets and leisure building renewals. Wet weather continues to delay some capital works. Attachment C contains further detailed financial information.

6. The key performance indicators show a trend of delivery that is consistent with previous years and will likely result in not meeting some targets. These are explained further in detail in the report.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the performance report for the financial quarter ending 30 September 2017

b) approve two youth engagement projects to be funded from ACE work programme 758, total funding $26,000. The two projects will be tailored to the needs of each subdivision as discussed in this report.

c) reconfirm the desired outcome for the Art in public places budget (ID3385)

d) reallocate the budget allocated to Waikaraka Park strategic planning (ID1179) to Parks, Sport and Recreation Response Fund (ID1104).

e) Rename the Youth co-design events programme line (ID758) to Youth Voice projects

f) Appoint members to be the contact point for officers on key projects.

Comments

7. The Maungakiekie-Tāmaki Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 27 June 2017

· Parks, Sport and Recreation; approved on 27 June 2017

· Libraries and Information; approved on 27 June 2017

· Community Facilities: Build Maintain Renew; approved on 27 June 2017

· Community Leases; approved on 27 June 2017

· Infrastructure and Environmental Services; approved on 27 June 2017

8. The Maungakiekie-Tāmaki Local Board also endorsed a three year work programme for Community Facilities, subject to further discussions on projects.

Key achievements for quarter one

9. A major capital project that was successfully completed this quarter is renovation of the upstairs space at 7-13 Pilkington Road, Panmure (2895, Attachment B page 8). This development was funded from the board’s discretionary funds with the aim of producing a multi-use space for community groups. Following completion of the physical works, part of the space at 7-13 Pilkington Road, Panmure was approved for lease to Tāmaki Regeneration Company for the operation of The Tāmaki Community Co-Design Lab (1732, Attachment B page 24).The purpose of the lab was promotion and furtherance of social community development within the local community. The lease made allowance for use of the conference room by the Maungakiekie-Tāmaki Local Board for business meeting space and public engagement, should it be required every month.

10. Works at Sir Woolf Fisher Sports field Development Stage 1 (3193, Attachment B page 16) have finally completed. Remedial work was underway in quarter 1 and officers will be closing off this project in quarter 2.

11. The Auckland Stock and Saloon Car Club signed a deed of renewal for their lease which will expire in 2019 (1739, Attachment B page 24)

12. Updates on the delivery of work programme at the community centres and libraries continue to show the diversity of programmes that are being offered at these community spaces. Refer to Attachment B, work programme items 435, 438, 439, 440, 466, 523, 1257-1265, 2791, 2799.

13. Much progress was made in planning for events which will be taking place over the summer and around the holidays. This also extended to planning for capital works that will be happening over warm and dry weather. A lot of other programmes are just getting off the ground in this first quarter and we expect significant progress and highlights from these towards the end of the financial year.

Key project updates from the 2017/2018 work programme

14. This section covers updates on key projects with a focus on those that have made significant progress during the quarter, as well as those projects that require further direction from the board.

15. The Art in public places programme (3385, Appendix B page 1) is funded from budget carried forward from the previous financial year. This budget was initially set aside for art opportunities and activations in the local area. Officers have scoped options and brought these to the local board in quarter 2. The board may wish to reconfirm the outcome it is seeking from this investment or appoint an elected member project lead to work with officers to finalize the programme by the start of quarter 3. It is crucial that a programme of works is agreed in the next month so that delivery within the financial year is not compromised.

16. The budget earmarked for youth initiatives has yet to be approved (758, Appendix B page7). This report is seeking board approval of the budget line and confirmation of the outcome sought from this investment. The board had various discussions with officers in workshops and meetings and has given in principle agreement to tailor initiatives to each subdivision in order to reflect the different needs and levels of engagement with youth in these areas.

17. The proposed youth initiative for the Maungakiekie subdivision is detailed in the table below:

Maungakiekie youth project: “Growing youth voice”
Purpose	To better understand needs and motivation of young people in Maungakiekie, what the barriers are for their participation in community life, and their ideas to increase their engagement
Targeted age group	Approx. 14 to 24 year olds
Opportunities	Start a process that will go beyond understanding the issues for young people and work collaboratively and sensitively with young people to identify barriers and opportunities
Timeframes	Q3 – Q4: Delivery Q4: Curative presentation of findings to the local board
Deliverables	Workshop preparation, facilitation of 2x2 hour workshops with young people, including supporting the local board with recruitment of participants
Budget allocation	$13,000

18. The table below reflects discussions to date with officers on what the initiative for the Tāmaki subdivision could look like. The board is being asked to confirm this direction so that officers can plan for delivery in early 2018. A delay in giving direction will compromise delivery.

Tāmaki youth project: “Growing youth voice”
Purpose	To facilitate youth voice in local board decision making through utilizing existing relationships and mechanisms to capture youth views on key issues and providing these insights to the local board
Targeted age group	Approx. 10-12 year olds (via primary and intermediate schools)
Opportunities	· Contact potential local partners about possibility of drawing on their existing programmes and structure to capture youth voice. · Engage people of a younger age group, not typically targeted, to build their civic engagement in local decision making. · Engage young people that may not get access to these sorts of opportunities. · Providing a more diverse voice to the local board to inform decision making.
Timeframes	Negotiate with key stakeholders, including service providers and schools (Q2) Q3 – Q4: Delivery Q4: evaluation of impact of initiative – to be built into the programme
Deliverables	This will be based on negotiations with the appropriate community partner and the local board decisions being made in the delivery period.
Budget allocation	$13,000

19. Discussions with officers on the Strategic Partnership fund (2381, Attachment B page 6) are continuing. Whilst this has not been red flagged by officers, further delays in finalizing what this programme entails and agreeing a mechanism for allocating partnership grants increases risks of non-delivery in the financial year.

20. The Glen Innes Community Hall refurbishment (2331, Attachment B page 8) is noted by officers as being on track. There are potential risks due to the delay so far and we will need to prioritize getting some resolution and agreement on the way forward in order to wrap up this work.

21. The Jellicoe Park playground upgrade (3027, Attachment B page 9) was completed in quarter 1. Soon after the equipment was installed, Council received some negative feedback from some residents and users. The main concern raised was that the playground equipment does not adequately cater for younger age groups. As you are well aware, the equipment installed to date was inspired by designs produced by children through a community park co-design process. Officers have discussed responses to the community concerns with the board and have now extended the scope and timeframe for this project in order to accommodate the request by the board for additional playground elements.

Risks identified in the 2017/2018 work programme

22. The work programme update (Attachment B) highlights a few risks where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes.

23. The bulk of activities that are marked as red flagged relate to smaller capital projects at Glen Innes Pool and Panmure Lagoon pools, which are now being consolidated and will be included in a bigger project at this site. Other programme items that are red flagged include the following:

ID	Activity Name	Status details
1179	Waikaraka Park: strategic planning	Due to cancellation of the masterplan exercise, these funds are no longer needed. Officers have discussed ideas that will be pursued with this funding. Funds will need to be allocated to the Park, Sport and Recreation Response fund (1104)
2332	Onehunga Community Centre interior refurbishment	This project was listed on the Community Facilities work programme and has been red flagged due to cancellation. The outcome sought was achieved through work completed by another part of Council
2373	Waikaraka Park cemetery renewal of paving and furniture	On hold due to East West Link and stormwater dependencies
2338 2339 2340 2341 2342	Various projects relating to Glen Innes Pools (2338 floor renewal and overlay, 2339 carpet, 2340 pool covers, 2341 skimmer grates, 2342 filter replacement)	These project lines of individual work will be incorporated into the Glen Innes pool refurbishment project (2337) as they are all about the same facility.
2347 2348 2349 2352	Various projects relating to Lagoon Pool (2347 refurbish poolside facilities, 2348 refurbish pool surrounds, 2349 renew fire system, 2352 retile children’s pool)	Project lines 2346-2353 will be consolidated as one project. Officers have indicated that they are exploring heating of the outdoor pool, as per the request of the board, as part of this project.
2356	Lagoon Stadium heating	This project has been deferred to a future financial year as there is no capacity (including budget) to deliver in the current financial year
2369	Contribution to One Tree Hill College new hockey turn and lighting	The project to which this is relevant is in its early stages. Council’s contribution has been deferred to future years and will be reconsidered when the project is ready.
1940	Onehunga Bay Reserve Skatepark concept plan	This is an error that will be remedied in the quarter 2 reporting. We can confirm the board had agreed to ringfence 400k from the LDI Capex fund for this project. Officers have been looking for opportunities to progress this with NZTA and this has contributed to the delay in confirming scope and design.

24. The following items have an ’amber’ status – some risk or issues, which are being managed.

ID	Activity Name	Status details
128	Contribution to the Manukau Harbour Forum	The forum has not yet agreed a programme in quarter 1 so these funds have not yet been drawn
355	Dunkirk Road Activity Centre funding agreement	There has been a delay in executing the funding agreement, but this is expected to be resolved in quarter 2
758	Youth co-design events	The desired outcome for this programme line is being confirmed through this report. We also recommend changing the name of this programme to better reflect the direction of the board.
2024	Ruapotaka and Maybury Reserves area development planning	Feasibility study continues. Officers need more time to identify how this can fit within all the other work that is happening in and around this park e.g. town centre redevelopment plans, request from the Ruapotaka marae to relocate within the park and plans surrounding the Tāmaki regeneration programme.
2025	Review of existing park concept plans/masterplans	As of quarter 1 the scope of this work had not been decided. This has now been agreed following discussions with officers at a workshop in quarter 2
2372	Panmure Wharf renewal	This project is progressing. However, the funding available is only sufficient to cover the wharf renewals. The additional elements that have been requested by the community and incorporated into the plans, on the request of the local board, cannot be funded from the available project budget. Officers have indicated this clearly to stakeholders at all engagement opportunities.
3133	Onehunga War Memorial Pool comprehensive renewal	There are some delays to the planning for this project

Financial performance

25. Revenue is 88% of the budget at $115k.

26. In Asset Based Services (ABS Opex) expenditure is below budget by $908k, the main variance is in the full facilities contract. This is the first set of accounts for this project and it is expected that it will take at least a full year to collect stable and more predictable costings for budgets for the Long Term Plan.

27. Capital spend this quarter is mainly on renewals – parks, coastal asset renewals & leisure building renewals.

28. At the end of quarter 1, there remains a balance of $475k of Locally Driven Initiative Capex funding to be formally allocated by the local board. The board approved in principle to ringfence $400k of this funding for the development of a skatepark at Onehunga Bay Reserve. This project is being scoped and options and costs will be discussed with the local board when ready.

Key performance indicators

29. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Maungakiekie-Tāmaki Local Board’s measures, showing how we are tracking after the first quarter of FY18.

30. The year-end outlook is that 30 per cent of measures will not achieve target.

31. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

32. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

Consideration

Local board views and implications

33. This report informs the Maungakiekie-Tāmaki Local Board of the performance for the quarter ending 30 September 2017.

Māori impact statement

34. The local board remains committed to integrating and supporting work that contributes to outcomes for Māori including enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

35. Some of the activities in the approved work programmes (Appendix B) have a specific focus on Māori including support to Ruapotaka Marae. Within many other activities, the local board is encouraging an improved understanding of benefits and outcomes for Māori as well as ensuring Council is honouring the treaty commitments.

36. In this quarter, all three libraries in the local board area (Onehunga, Panmure and Glen Innes) celebrated Māori Language Week with Te Reo Storytime, Wriggle and Rhyme and themed afterschool programming. The libraries also showcased a refreshed Nga Matauranga Māori collection via book displays and the use of Māori music.

Implementation

37. The Local Board will receive the next performance update following the end of quarter 2, December 2017.

Attachments

No.	Title	Page
a ⇩	Quarter 1 Snapshot	233
b ⇩	Work programme update	235
c ⇩	Financial update	259
d ⇩	Performance Measures Outlook	267

Signatories

Authors	Shirley Coutts - Senior Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 November 2017

Maungakiekie-Tāmaki Engagement Principles
What		Why
Requirement
Board led engagement		Under the LGACA (2009) Local Boards are responsible and democratically accountable for identifying and communicating the interests and preferences of the people in the local board area in relation to the content of the strategies, polices, plans, and bylaws of the Auckland Council (Section 16 (1) (b). In practice, this means it’s vital that the local board design and lead engagement happening in their communities.
Board directed engagement on regional projects		The board has an enduring relationship with its local communities and is ultimately responsible for managing expectations created by different parts of council. Where engagement is required and resourced as part of a regional strategy, policy, plan or bylaw, officers or agencies delivering this engagement must be guided by the local board on the engagement approach and delivery mechanisms. Their input ensures engagement is locally tailored and best facilitates the ongoing dialogue that the board has with its communities.
Principles
1.	Innovative engagement	The board is keen to find new, exciting ways to engage with their communities. They are keen to pilot new approaches and ‘think outside the box’. While this isn’t possible for all engagements, it’s something to consider in the planning phase. This includes looking at employing the following methods where appropriate/best suited: co-design, community led, community partnership.
2	A tailored approach that recognises the differences between the Maungakiekie and Tāmaki communities	There are fundamental differences between the communities in the sub-divisions and engagement planning needs to reflect this.
3	Setting measures for engagement in advance	To know if an engagement has been successful, we must set out expectations clearly in advance. It is our expectation that officers will work with us to identify what success looks like in advance of all engagement happing in our local board area.
4	Giving something in exchange	A number of cultures have a tradition of providing food/refreshments to promote attendance and promote a welcoming atmosphere. It is also in line with cultural norms in some of our diverse cultural communities (the act of breaking bread together). It shows hospitality and a small recognition that we value the time/effort to give us feedback or input. This can be anything from biscuits and tea through to a sausage sizzle or coffee cart.
5.	Leveraging community/council festivals/events AND networks/ groups that meet regularly	Target people who attend events/groups and start a conversation with them rather than asking them to come out separately. We need to plan around the way our community organise organically – through their hobbies, community networks, wriggle and rhyme sessions and tailor our engagement to better suit people.
6.	Continuous conversations	Engagement events should not be seen as standalone events. These need to be seen through a lens which recognises the constant conversation between elected members and community members on a variety of issues.
7.	Visual where possible	The board is keen on engagement material which is visual (where possible) to increase accessibility to our super-diverse community who may have english as a second or third language.
8.	Targeted conversations with for in-depth feedback works	Targeted engagement (where appropriate) delivers consistently high quality results. The board’s LBP targeted engagement with youth (2017) proved really successful because it was deliberate decision to focus resources and reach a particular hard to reach stakeholder group.
9.	Budget is the sincerest form of rhetoric	High quality engagement is resource hungry. The Maungakiekie-Tāmaki Local Board recognises this and will consider options to allocate funding as appropriate. This is particularly true when we identify ‘hard to reach’ communities, which we know will need a highly tailored approach in order to connect with.
10.	It’s not possible or desirable to reach everyone in every engagement	The communities interest and ability to engage is a finite resource and should be treated as such.
11.	Co-delivery of engagement	Our communities have told us that they can get engagement fatigue – as a big organisation it’s really important that where possible we are maximising engagement across projects/CCO’s & external agencies like TRC.
12.	Kanohi ke te kanohi (face to face)	Within tikanga maori, face to face engagement is a sign of respect and a preferred engagement method. We recognise that where possible, we will incorporate face to face meetings with our community.
13.	Evidence based engagement	The Tāmaki community has worked to identify how engagement should happen in this sub-ward. We expect engagement to be informed by the TIES framework.
14.	To ask the community “is this the way you want to be engaged?”	Seeking feedback continuously from our communities allows us to adjust our engagement tools in line with feedback.

Maungakiekie-Tāmaki Local Board

28 November 2017

Input to the Review of Citizens Advice Bureaux services

File No.: CP2017/23933

Purpose

1. To seek local board feedback on the draft options for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities.

Executive summary

2. Auckland Council is reviewing Citizens Advice Bureaux services in Auckland following a resolution by the Regional Strategy and Policy Committee in April 2016.

3. The review will determine the appropriate level of Auckland Council support for Citizens Advice Bureaux services from 2018/2019 onwards.

4. Thirty-one Citizens Advice Bureaux operate in the Auckland region.

5. Auckland Council fund Auckland Citizens Advice Bureaux Incorporated $1.839 million a year which then distributes the funds to bureaux.

6. Local boards have provided input to the review on the local relationships, services and funding. Staff have developed draft options to address the issues and opportunities raised. The options are in the table below:

Option 1: Enhanced status quo	Enhancements are a refined funding model, reporting improvements and strengthened local relationships
Option 2: Locally driven	Transfers responsibility for existing budget to local boards
Option 3: Regional service provision	Collective review of funding levels and number and location of service sites

7. Staff consider Option 3 to be the best option to achieve consistent regional service delivery. If CABx and CABNZ do not agree with Option 3, then Option 1 provides for greater consistency of service delivery than Option 2.

8. Staff will incorporate feedback from local boards on the draft options in to the review findings to be reported to the Environment and Community Committee in early 2018.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Provide feedback on the draft options for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities by 1 December 2017.

Comments

Background

9. On 7 April 2016 the Regional Strategy and Policy Committee resolved to:

“seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.” (REG/2016/22)

10. The review scope includes:

· alignment to council policy, strategic priorities, local board plans and policies

· equitable service provision – Aucklanders having access to the services they need across the region, responding to growth and change in Auckland’s communities

· equity of funding for bureaux across Auckland – the basis for how funding is distributed

· how Auckland Council interacts and engages with bureaux across Auckland

· communicating the impact and value of Citizens Advice Bureaux (CAB) services

· council’s governance needs and role with regard to reporting and accountability.

11. Since 2013 Auckland Citizens Advice Bureaux Incorporated (ACABx), a board made up of representatives from across Auckland bureaux, has been distributing the council funding to bureaux using a population-based funding model which replaced previous funding arrangements by legacy councils.

12. ACABx received $1.839 million for 2017/2018, which includes an annual inflation provision. This expenditure is included in the Long-term Plan 2015-2025.

13. Some local boards provide funding to their local bureaux in addition to the core funding allocated through ACABx. Local boards provide support to CAB through accommodation as the majority of bureaux are located in council facilities.

14. ACABx distributes funds to local CAB so that communities are provided with access to information, advice, referral and client advocacy services.

Current Auckland CAB services and alignment with local board plans and council strategies

15. Currently there are 31 Auckland CAB sites in 18 local board areas, with over 900 trained volunteers fielding approximately 300,000 enquiries per annum; 75% of the service is delivered face-to-face.

16. Support for CAB services aligns with the following:

· local board plan outcomes, such as connected communities, employment and housing

· Auckland Plan (strategic direction one): to create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· Empowered Communities Approach, where individuals, whānau and communities have the power and ability to influence decisions.

17. The first annual review of the Auckland Council-ACABx Strategic Relationship Agreement (2016-2018) noted the following achievements and issues:

· agreed relationship principles, established a governing group and secured CAB New Zealand (CABNZ) involvement to support the relationship

· work is still in progress to improve measurement and the CAB reporting model

· both parties acknowledged that the current arrangements limit the collective ability to achieve regional level change, including closure, rationalisation or new sites and influencing local service provision

· currently ACABx will not address the overall number and location of service sites operated by member bureaux, which is based on legacy council models. They will not consider opening new sites unless there is an increase in the overall funding envelope. Based on current information shared by CAB it is difficult to determine the value of the service in order for the council to review its funding commitment.

The review of CAB Services in Auckland

18. Local boards provided input to the review during July and August 2017. A comprehensive information pack was provided to resource and support their input. The full summary of local board input is provided in Attachment A.

19. Feedback from boards highlighted what is working well:

· Most boards consider the services are of high value to the community.

· Leverage of council funding as services are delivered by well trained, approachable, multi-lingual and knowledgeable volunteers.

· Connecting people with information and services otherwise out of reach, especially for migrants, older people, international students and lower socioeconomic groups.

20. The review has identified a number of issues, including:

· Inequity in funding of bureaux and service provision across the region – service needs to be responsive to growth and community need.

· The need for better connections between local boards and bureaux to support improved two-way communication.

· The need for bureau data and information on trends and emerging issues at regional and site level.

· Future service sustainability, including awareness of service and better outreach to targeted groups that currently are under-represented as users (e.g. Māori, some migrant groups, young people, rural communities).

21. Some local boards have raised deprivation as a factor that should be taken into account in allocating funding to bureaux. These boards consider that areas of high deprivation should get more funding as there is increased and more complex need. Further investigation is needed and staff are seeking evidence from CAB on what they deliver and from which sites, and where their clients live before deprivation can be considered within the funding model.

Draft options for feedback

22. Three draft options have been developed that respond to the issues and opportunities raised by local boards and the review of the Strategic Relationship Agreement.

Table 1: Review of CAB services: Draft options

Option

Description

Pros

Cons

Implementation

Option 1: Enhanced status quo

· Overall funding envelope unchanged

· Governing Body remains the decision maker for funding

· Council has funding agreement with ACABx

· The funding agreement includes:

- A review of the population-based funding model with up-to-date local board population estimates, current CAB sites and exploring the use of deprivation as a proxy for need

- Improved reporting with consistent trend information at regional and site level

- A local relationship framework developed to support strengthened and more strategic relationships between local boards and bureaux

· Valued community service is maintained

· Continued contribution to regional strategies and improved contribution to local board plan outcomes

· Updated funding model to include some aspects of need, including population growth and potentially deprivation

· Improved reporting on the use and value of the service regionally and locally (who is using the service, why and where)

· Community intelligence is shared to support local decision making and advocacy

· Efficient bulk funding model because Governing Body would allocate bulk funding to ACABx to distribute to the bureaux

· No change to the fixed funding envelope

· Does not address the overall number and location of service sites or opening of new sites in high growth areas

· No strategic approach to the region’s service needs

· Does not address that some local boards are providing additional funding for bureau services from LDI budgets

· Does not address the CAB as a largely passive service with limited resources to undertake outreach to vulnerable groups that are currently underrepresented as users

· Does not address responsiveness of the service to changing demographics and evolving community needs

· Could be implemented for 2018/2019 with a two-year funding agreement (July 2018 - June 2020)

· This is the most achievable of the options

Option 2: Locally driven

· CAB operates as a local service rather than a regional service

· Governing Body transfers responsibility for existing budget to local boards. Locally driven initiatives (LDI) budgets adjusted accordingly

· It would be up to each local board to decide if local bureaux are funded and to what level. From the bureaux perspective, their funding agreement would be with Auckland Council instead of ACABx

· Local boards govern the relationship with bureaux

· The funding agreement includes:

- Meeting local board priorities

- Improved reporting and local relationship framework as under Option 1

· Opportunity to strengthen alignment of bureaux services with local board plan outcomes and with other local community services

· Local boards and bureaux work together to respond to growth and local changes

· Council funding of the service can be more responsive to local need, e.g. seek rationalisation of bureau sites at a local or cluster level, outreach to vulnerable groups that are currently underrepresented as users

· Boards can direct funding to providers best placed to serve the local community

· Improved reporting on the use and value of the service regionally and locally (who is using the service, why and where)

· Community intelligence is shared to support local decision making and advocac

· The fixed funding envelope constrains the ability to open new sites

· No strategic approach to the region’s service needs

· Significantly higher administrative burden on CAB which will need to seek local board support for funding arrangements

· Would require increased dedicated resource from council (Community Empowerment Unit) to administer multiple funding agreements and accountability reports

· Could be implemented for 2018/2019

· Funding could be ring fenced for the 2018/2019 during phased implementation

· From 2019-2021, local boards could fund on an annual or multi-year basis and could also fund on a local board cluster basis

· This option is achievable but would require significant change for bureaux and local boards

Option 3: Regional service provision

· Assessment undertaken to understand the value of the service which would also determine the appropriate level of Auckland Council support required

· This option requires active participation from CABNZ and Auckland bureaux

· Regional Network Provision Framework developed by council, CABNZ and bureaux that reviews the location of bureau sites across the region to address service gaps and opportunities around accommodation

· Could also include potential for a single CAB entity for whole of Auckland with a mandate to develop the service regionally – requires major constitutional change for bureaux

· Comprehensive review of the CAB service going forward and role for Auckland Council in supporting the service

· Only option that allows for a review of the level of council funding for the service

· Strengthened contribution to regional strategies and local board plan outcomes

· Only option that would be able to comprehensively address the overall number and location of service sites, including new sites

· Strategic approach to the region’s service needs and addresses responsiveness of local service delivery

· Requires significant commitment and change from a volunteer-based organisation

· Relies on substantial council involvement and increased dedicated resource

· The new approach would be developed during 2018/19 and implemented in 2019/2020

· Enhanced status quo would apply in 2018/2019

· This option is the most difficult to achieve and would require long term commitment from all parties and council resourcing to implement

23. Overall Option 3: Regional service provision provides the most likelihood of achieving regional consistency of service delivery to meet changing community need and for this reason staff consider this to be the best option. However, without the agreement of the CABx and CABNZ Option 3 is not achievable. Discussions between council staff, the ACABx board and CABNZ are still ongoing.

24. If Option 3 is not achievable Option 1: Enhanced status quo will provide for greater consistency of service delivery than Option 2: Locally driven.

Consideration

Local board views and implications

25. Local boards have detailed knowledge of both local bureau delivery and of their local communities’ needs. Boards have provided input to the review on their relationship with the local bureau, services and funding, indicating that for most boards there is good alignment of the CAB services with local board plan outcomes.

26. Staff have developed draft options that respond to the issues and opportunities raised by local boards and are seeking feedback on these options.

27. Under Option 1 (Enhanced status quo) the funding model is reviewed and an improved local relationship framework would be available to support reporting and discussions between boards and bureaux.

Under Option 2 (Locally driven), boards would take on responsibility for funding local bureaux. Under Option 3 (Regional service provision) a fuller assessment would be undertaken with board involvement to determine a new approach for future CAB service provision across the region.

Māori impact statement

28. For 2016/2017, Māori users of CAB services comprised between 2.5% of users in the central Auckland/Waiheke cluster to 13.2% in south/east Auckland cluster (Source: ACABx Accountability Report to Auckland Council July 2016-June 2017).

29. Options 2 and 3 are more likely to improve Māori engagement with CAB services as they would support more responsive local service provision.

Implementation

30. Staff request local boards provide feedback on the draft options by 1 December 2017. Staff will incorporate this feedback in to the review findings which will be reported to the Environment and Community Committee in early 2018.

Attachments

No.	Title	Page
a ⇩	Summary of local board input July - August 2017	281

Signatories

Authors

Carole Blacklock - Specialist Advisor - Partnering and Social Investment, Community Empowerment Unit, Arts, Community a

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex – General Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 November 2017

Governance Forward Work Calendar

File No.: CP2017/23941

Purpose

1. To present the board with the governance forward work calendar.

Executive Summary

2. This report provides a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Maungakiekie-Tāmaki Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar is updated every month. Each update is reported to business meetings. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. The forward work calendar provides elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. At times the scheduling of reports may change, this could be for a variety of reasons including a change to project timeframes, change in direction or organisational capacity. Where a report originally planned for a meeting has shifted, this change will be signalled on the next month’s forward plan.

7. The calendar brings together one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

8. This initiative is intended to support the boards’ governance role. It assists staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it allows greater transparency for the public.

9. The board in its governance role carries out decision making in accordance with its obligations under the Health and Safety at Work Act 2015.

10. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

11. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

12. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

13. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

14. Staff review the calendar each month and will report an updated calendar to the board.

Attachments