Ngāti Whātua Ōrākei Reserves Board

OPEN MINUTES

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Council Chamber, Auckland Town Hall on Monday, 13 November 2017 at 6.57pm.

present

Chairperson	Sharon Hawke
Deputy Chairperson	Desley Simpson, JP
Members	Mr Renata Blair
	Cr Linda Cooper, JP

ABSENT

Mr Grant Hawke

Mr Kit Parkinson

IN ATTENDANCE

Jane Aickin	Paeurungi Te Waka Tai-ranga-whenua
Rangimarie Hunia	Chief Executive Officer Whai Maia Limited
Kym Jones	Lead Financial Advisor
Andrew Brown	Whai Maia Limited
Anne Gibbon	Whai Maia Limited
Anahera Rawiri	Intern Ngāti Whātua Ōrākei Reserves Board
Maea Petherick	Senior Governance Advisor

Ngāti Whātua Ōrākei Reserves Board 13 November 2017

Adjournment of Meeting

Resolution number NGA/2017/31

MOVED by Cr L Cooper, seconded by Chairperson S Hawke:

That the Ngāti Whātua Ōrākei Reserves Board:

a) agree to adjourn the meeting at 6.58pm until 7.13pm.

CARRIED

The meeting adjourned at 6.58pm and reconvened at 7.13pm

1          Apologies

Resolution number NGA/2017/32

MOVED by Mr R Blair, seconded by Deputy Chairperson D Simpson:

That the Ngāti Whātua Ōrākei Reserves Board:

a) accept the apology from Member G Hawke and Member K Parkinson for absence.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number NGA/2017/33

MOVED by Mr R Blair, seconded by Deputy Chairperson D Simpson:

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 14 August 2017, including the confidential section, as true and correct subject to the following amendment to item 6, resolution NGA/2017/26.

6     Submission to the Ōrākei Local Board Note:

Noting: Member Kit Parkinson abstained from voting on the above resolution.

CARRIED

4 Extraordinary Business

There was no extraordinary business.

5	Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, 14 August 2017
	The minutes were confirmed at item 3.

6

Licence to occupy and operate a tourism kiosk

Resolution number NGA/2017/34 MOVED by Mr R Blair, seconded by Cr L Cooper: That the Ngāti Whātua Ōrākei Reserves Board: a)      receives the Licence to occupy and operate a tourism kiosk report b)      notes the submission from the Tamaki Drive Protection Society in support of the Licence to occupy and operate a tourism kiosk on a small portion of the Whenua Rangatira adjacent to Hapimana Street, Orakei   c)      Grant a licence to occupy in favour of Ngāti Whātua Ōrākei Whai Maia Ltd for the purpose of operating a tourism kiosk.  This licence is granted in accordance with Section 54(1)(d) of the Reserves Act 1977 and is subject to the following conditions: i)       term – 1+1+1 years commencing 11 December 2017 ii)      rent - $1.00 per annum if demanded in the first year.  An appropriate commercial rental, to approved by the Ngāti Whātua Ōrākei Reserves Board, as part of the licence renewal to apply in year two and three. iii)     building form - the building shall be relocatable with due consideration being given to a change in location at the end of each renewal term if deemed appropriate following the trial and the development of the master plan iv)     consents – Ngāti Whātua Ōrākei Whai Maia Ltd shall obtain all necessary building and regulatory consents for its project prior to the commencement of its works v)      utilities - installation and payment for any water and electrical connections shall be at the cost of Ngāti Whātua Ōrākei Whai Maia Ltd and, where these are outside of the footprint of the licence, these shall be registered as a park asset for maintenance and depreciation purposes  vi)     litter – all retail products are to be recyclable and recycling bins are to be provided at the kiosk located on the southern exterior wall.  d)      Give the consent on behalf of the Minister of Conservation, pursuant to section 67(3) of the Ngāti Whātua Ōrākei Claims Settlement Act 2012 and under the delegations given by the Minister of Conservation on 12 June 2013, to grant the licence over the Whenua Rangatira as identified in figure 1 of this report for the purposes specified in section 54(1)(d) of the Reserves Act. CARRIED

7

General Update

Resolution number NGA/2017/35 MOVED by Chairperson S Hawke, seconded by Deputy Chairperson D Simpson: That the Ngāti Whātua Ōrākei Reserves Board: a)      note the over allocation of the 2017/18 year budget by $32,639 b)      note that event income is not included in the 2017/18 budget and that this would usually net between $2,000 and $4,000 per annum and is therefore expected to cover about $3,000 of the budget shortfall c)      address the remaining funding shortfall of $30,000 by investigating other funding opportunities for the masterplan and storytelling sections of the budget and report back to the February 2018 meeting d)      formally endorse the development of a nursery; being a plant growing area, glass house and supporting infrastructure, at Pourewa Creek Recreation Reserve as foreshadowed in the Pourewa Creek Recreation Reserve Management Plan and seek support from Ngati Whatua Orakei Trust Board for the project. e)      confirm budget for the nursery development at $245,000, to be funded from capital development carried forward and 2017-18 capital development budget f)       delegate authority to approve final plans for the nursery development, being the plant propagation area, glass house and supporting infrastructure, to the Chair of the Ngāti Whātua Ōrākei Reserves Board and the Chief Executive of Ngāti Whātua Ōrākei Whai Maia Ltd g)      request that a copy of nursery development plans be distributed to all members by email for their information.  CARRIED

8

2018 Meeting Dates

Resolution number NGA/2017/36 MOVED by Cr L Cooper, seconded by Mr R Blair: That the Ngāti Whātua Ōrākei Reserves Board: a)      Approve the proposed meeting dates for 2017 as follows: i)       Monday, 12 February 2018, 5pm at Ōrākei Marae, Ōrākei ii)      Monday, 16 April 2018, 5pm at Council Chamber, Auckland Town Hall, Auckland iii)     Monday, 11 June 2018, 5pm, Ōrākei Marae, Ōrākei iv)     Monday, 20 August 2018, 5pm, Council Chamber, Auckland Town Hall, Auckland v)      Monday, 8 October 2018, 5pm, Ōrākei Marae, Ōrākei vi)     Monday, 10 December 2018, 5pm, Council Chamber, Auckland Town Hall, Auckland CARRIED

9

Exclusion of the Public:

Resolution number NGA/2017/37

MOVED by Deputy Chairperson D Simpson, seconded by Chairperson S Hawke:

That the Ngāti Whātua Ōrākei Reserves Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Performance report for the year ending 30 June and audit progress update

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains financial information relating to a development proposal that is still subject commercial negotiation and financing.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

7.59pm            The public was excluded.

Resolutions in relation to the confidential items area recorded in the confidential section of these minutes are not publicly available.

8.17pm            The public was re-admitted.

RESTATEMENTS

It was resolved while the public was excluded:

C1	Performance report for the year ending 30 June 2017 and audit progress update
	Resolution number NGA/2017/38 MOVED by Deputy Chairperson D Simpson, seconded by Chairperson S Hawke:  That the Ngāti Whātua Ōrākei Reserves Board: f)          agree that the report and decision not be restated in the open section of the minutes.

Whakawātea

Member Renata Blair closed the meeting.

8.19 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................