Agenda of Ōrākei Local Board

Ōrākei Local Board

16 November 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Kevin Lamb, Age Concern Auckland Inc 5

8.2 Deputation - Reverend Pauline Stewart, Crossfield Park Community Centre 6

8.3 Deputation - John La Roche, Kepa Bush and the Eastern Songbird Project 6

9 Public Forum 6

9.1 Public Forum - Lynley Olsen, Management of Parks, Ōrākei Basin and Southern Track Renewal 6

9.2 Public Forum - David Ealson, Stonefields Community Centre and Stonefields Community Network Newletter funding application 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Auckland Council's Quarterly Performance Report: Ōrākei Local Board for quarter one, 1 July - 30 September 2017 9

13 Review of a grant application from Ōrākei Local Grants Round One 2017/2018 43

14 Auckland Transport Update – November 2017 to the Ōrākei Local Board 51

15 Road Name Approval for a New Private Road at 12 and 46 Abbotts Way, Remuera 69

16 Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on local parks 75

17 Input to the Review of Citizens Advice Bureaux services 83

18 Review of representation arrangements - process 149

19 Chairman’s Report – Colin Davis 161

20 Board Member Report - Kit Parkinson 177

21 Board Member Report - Troy Churton 195

22 Board Member Report - Carmel Claridge 197

23 Board Member Report - Ros Rundle 215

24 Board Member Report - David Wong 221

25 Governance Forward Work Calendar 225

26 Ōrākei Local Board Workshop Notes 229

27 Resolutions Pending Action 237

28 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board meeting held on Thursday, 19 October 2017 be confirmed as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Kevin Lamb, Age Concern Auckland Inc

Purpose

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Executive summary

2. Kevin Lamb, CEO, Age Concern Auckland Inc will be in attendance to present an overview of Age Concern Auckland’s work in local communities and its vision for improved outcomes for vulnerable elderly.

Recommendation

That the Ōrākei Local Board:

a) thank Kevin Lamb, CEO, Age Concern Auckland Inc for his attendance and presentation.

Attachments

a Presentation: Age Concern Auckland.................................................. 245

8.2 Deputation - Reverend Pauline Stewart, Crossfield Park Community Centre

Purpose

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Executive summary

2. Reverend Pauline Stewart, St Heliers Church and Community Centre will be in attendance to speak to the Board on the potential development of Crossfield Park Community Centre.

Recommendation

That the Ōrākei Local Board:

a) thank Reverend Pauline Stewart, St Heliers Church and Community Centre for her attendance and presentation.

8.3 Deputation - John La Roche, Kepa Bush and the Eastern Songbird Project

Purpose

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Executive summary

2. John La Roche will be in attendance to update members on Kepa Bush and the Eastern Songbird Project.

Recommendation

That the Ōrākei Local Board:

a) thank John La Roche for his attendance and presentation.

Attachments

a Meeting with Ōrākei Local Board members report.............................. 259

b Eastern Bays Songbird Project Targets for Year One........................ 261

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Lynley Olsen, Management of Parks, Ōrākei Basin and Southern Track Renewal

Purpose

1. To deliver a presentation to the Board during the Public Forum segment of the business meeting.

Executive summary

2. Lynley Olsen will be in attendance to discuss the management of parks in the Ōrākei Local Board area including the Ōrākei Basin and project delivery and also the proposed Southern Track renewal and the Ōrākei Basin Management Plan.

Recommendation

That the Ōrākei Local Board:

a) thank Lynley Olsen for her attendance and presentation.

9.2 Public Forum - David Ealson, Stonefields Community Centre and Stonefields Community Network Newletter funding application

Purpose

1. To deliver a presentation to the Board during the Public Forum segment of the business meeting.

Executive summary

2. David Ealson, Chair, Stonefields Community Network Inc will be in attendance to discuss initial stages for the Stonefields Community Centre and the Stonefields Community Network Inc funding application for ongoing newsletter and related communications activity.

Recommendation

That the Ōrākei Local Board:

a) thank David Ealson, Chair, Stonefields Community Network Inc for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōrākei Local Board

16 November 2017

Auckland Council's Quarterly Performance Report: Ōrākei Local Board for quarter one, 1 July - 30 September 2017

File No.: CP2017/23678

Purpose

1. To provide the Ōrākei Local Board with an integrated quarterly performance report for quarter one, 1 July to 30 September 2017.

Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter:

· Mission Bay Tennis Club court renewal and Tagalad North carpark renewal (3211) have been completed

· Crossfield Reserve lighting (2958) has been installed on field number one

· The Stonefields Heritage Trail (3136) has been completed.

4. The snapshot (attachment A), indicates performance against the agreed 2017/2018 work programmes is tracking positively.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (attachment B). All items are reported as ‘green’ status (on track) except for the following which have a ‘red’ status (behind delivery, significant risk)/’amber’ status (some risk or issues, which are being managed):

· Ten items are red or amber for Community Facilities (Project Delivery, Operations or Investigation and Design)

· Two items are amber for Community Leases

· One item is red for Parks, Sport and Recreation.

6. The overall financial performance for quarter one 2017/2018 is favourable compared to the budget. There are some points for the board to note:

· Net cost of service is 59 per cent of the budget

· Operating revenue is slightly below budget at 88 per cent and expenditure is 60 per cent below budget

· There are improved usage of community halls in the first 3 months of the financial year although revenue overall is slightly below budget

· In operating expenditure, full facilities contract is behind budget

· Capital delivery for the first quarter is 49 per cent of the budget.

7. The key performance indicators show a trend of delivery that is meeting the indicators, with the exception of six KPIs. These are explained further in detail in the report and Attachment C.

Recommendations

That the Ōrākei Local Board:

a) receive the performance report for the financial quarter ending 30 September 2017

b) delete Stonefields open space development (2615) from the work programme because it is a duplication.

c) delete Tahuna Torea mangrove removal (3338) from the work programme because it is a duplication.

d) delete Weed management programme in parks and walkways (3337) from the work programme because it was completed in the last financial year.

e) delete Enhancing Council owned heritage features in the local board area (3343) as from the work programme because it a duplication.

f) delete Michaels Ave Reserve Sportsfield development (3093) because this item was completed in the last financial year.

Comments

8. The Ōrākei Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 15 June 2017

· Parks, Sport and Recreation; approved on 15 June 2017

· Libraries and Information; approved on 15 June 2017

· Community Facilities; approved on 20 July 2017

· Community Leases; approved on 20 July 2017

· Infrastructure and Environmental Services; approved on 15 June 2017

· Local Economic Development; approved on 15 June 2017.

Key achievements for quarter one

9. The Ōrākei Local Board has a number of key achievements to report from the quarter one period, which include:

· Mission Bay Tennis Club court renewal and Tagalad North carpark renewal (3211) have been completed

· Crossfield Reserve lighting (2958) has been installed on field number one for baseball

· The Stonefields Heritage Trail (3136) has been completed with public access now permitted. A civic event will occur on 18 November to celebrate the opening of this significant new asset

· A new lease with Oceania Football Club (1791) at Ngahue Reserve has been agreed which allows them to have commercial operators on site

· Ecological volunteer work (976) has achieved substantial volunteer work with weed control and maintenance in Churchill Park, Tahuna Torea, Waiatarua Reserve, Kepa Bush, Okahu Bay, Selwyn Bush and Madills Farm.

Key project updates from the 2017/2018 work programme

10. The following are progress updates against key projects identified in the Ōrākei Local Board Plan and/or Local Board Agreement:

· Colin Maiden Park: Implementation Strategy (2009) is in progress and green although further funding is sought from the PSR Response fund (1014) to enable a consultant to be engaged to develop an integrated programme management plan for the park

· Ōrākei Basin: implementing a management plan (1049) is in progress and green. Water testing is underway and a draft State of the Basin scope has been circulated to the Board. Once the State of the Basin report is drafted an action plan will be developed

· Wilson’s Beach to Shore Road path concept (962): is in progress and green. There are discussions around the best time for public consultation to determine the public levels of support and the corresponding consenting risk

· St Heliers Library comprehensive renewal (2612) is in progress and green. A consultant has been engaged and a scope received. Next steps are to issue a purchase order

· Michaels Ave Reserve: install changing rooms and toilets (2606) is green. A strategic assessment has been completed however the sports club’s contribution is still required to action this development. Staff recommend the strategic assessment is reviewed to ensure the development is affordable for all parties

· Colin Maiden Park hockey turfs (2598) are in progress and green. The Hockey Trust is responsible for turf construction with Auckland Council having an oversight role. The building grant will be paid out when the Hockey Trust is ready to start construction. Another significant component of this item is item 2865 - a lease to Auckland Hockey. This item is also green with progress underway.

Risks identified in the 2017/2018 work programme

11. The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes/’amber’ status – some risk or issues, which are being managed.

12. The following work programme items have been rated as ‘red’:

· Waiatarua Reserve car park development (2838) is red because it is on hold pending the strategic assessment as requested by the local board. Community Services staff are developing a concept plan to ensure better integration of the Abbotts Way car park with the rest of the reserve and the new use of the former works depot

· Stonefields open space development (2615) is red because it was cancelled due to duplication with another line item 3136. As it is a duplicate and the Stonefields Heritage Trail is now complete, it is recommended item 2615 is deleted from the work programme

· Kupe South Reserve playground renewal (3045) is red because it is on hold while the whole of reserve concept plan is completed, following community consultation. This plan will inform the necessity and best location for the playground renewal

· The Ōrākei Spine feeder links (2609) is red because it was deferred while waiting for the construction of Stage Two of the Glen Innes to Tāmaki Drive Shared Path by Auckland Transport. Consultation has been completed for these connections and will soon be presented to the local board

· The Landing – planning for the dinghy boat ramp (2008) is red because it is on hold. The activity brief is being reviewed and officers are investigating how existing assets can be used in the interim

· Tahuna Torea Mangrove Removal (3338) is red because it was deferred from the last financial year. Significant planning progress has been made with physical works expected to start by the end of October. Line item 3338 is also a duplication of item 3366 so it is recommended that 3338 is deleted

· Hobson Bay Mangrove Removal (3336) is red as it was deferred from the previous financial year. Consultation is currently underway with mana whenua and the priority sites for removal have been identified. The project is in the procurement phase for the seedling removal and the next steps are to apply for resource consent for the adult mangrove removal

· Weed management programme in parks and walkways (3337) is red because it was deferred from the previous financial year. This item appears to be conflated with another work programme item. This item and funding was used at the very end of the 16/17 financial year to remove wattle plants from the Stonefields Heritage Trail. Since this item was completed in the last financial year it is recommended it is removed from the work programme

· Enhancing Council-owned heritage features in the local board area (3343) is red as it was deferred. There is no commentary for this item as this item was conflated with the searchlight emplacements. Since it is a duplicated item, it is recommended it is deleted from the work programme.

13. The following work programme items were rated as ‘amber’:

· Anderson Beach – renew retaining wall (2912) is amber because no physical works will be delivered this year. Options have been presented to the local board. The next steps are to await a decision on prioritization and funding of the next stage of the project

· Ellerslie Sports Club Inc lease renewal (1788) is amber because the lease cannot be progressed until the developments to the clubrooms at Michaels Ave are confirmed

· Auckland University Cricket Club lease (2863) at Colin Maiden Park is amber because there were concerns it could be difficult for Panuku to transfer this asset to Community Facilities. Recent discussions indicate this risk is minimal however, the current tenant has requested a three month extension of their lease which will delay access for the Cricket Club

· Heritage searchlight emplacements (2805) is amber because additional funding may be required after the initial scoping of the capital works required. A meeting has been held with the local board Chairman and Heritage Architect to review the scope of works and a resource consent has been granted for the works.

Financial performance

14. Revenue is 88% of the budget at $72k

15. In Asset Based Services (ABS Opex) expenditure is below budget by 60% or $1.2m, the main variance is in Wha facilities contract. This is the first set of accounts for this project and it is expected that it will take at least a full year to collect stable and more predictable costings for budgets for the Long Term Plan.

16. Capital spend this quarter is mainly for open space development in Stonefields, LDI capex projects and sports development. The weather continues to delay some capital works.

Key performance indicators

17. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Ōrākei Local Board’s measures, showing how performance is tracking after the first quarter of FY18.

18. The year-end outlook is that 32 per cent of measures will not achieve target.

19. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

20. For the first and second quarter the year-end outlook is based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter it will be possible to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

21. The key performance measures which have not been achieved are:

· Residents satisfied with the provision of local parks and reserves

· Residents who have visited a local park or reserve in the last 12 months

· Residents satisfied with the provision of sports fields

· Aucklanders that feel connected to their neighbourhood and local community

· Attendees satisfied with Council delivered and funded local events

· Visitors to community centres and venues for hire.

Consideration

Local board views and implications

22. This report informs the Ōrākei Local Board of the performance for the quarter ending 30 September 2017.

Māori impact statement

23. The following work programme items have been identified as enabling direct outcomes for Māori and have therefore considered feedback of Māori representatives in particular for:

· Tahuna Torea mangrove removal (3366) where former functioning fish dams reside and a cultural management plan is being worked through to ensure the mangrove removal is managed in a culturally sensitive manner

· Kepa Bush Reserve management planning (2010) – the Board is aware Ngāti Whātua Ōrākei has significant interest in management of the Pourewa Valley so they will be consulted as a major stakeholder

· Ecological Volunteer work (976) has been done in Okahu Bay which is another site of significance for Ngāti Whātua Ōrākei as part of their wider goal to clean up and improve the hauora and mauri of Okahu Bay

· Ōrākei Basin: implementing a management plan (1049). Ngāti Whātua have a seat on the Ōrākei Basin Advisory Board and will be a key stakeholder in feedback on the draft plan

· Hobson Bay mangrove removal (2790) - consultation with mana whenua is underway as the locations for mangrove removal is confirmed

· Stonefields Heritage Trail (3136) has three carved pou along the trail with one each from Ngāti Paoa, Ngāti te Ata and Ngai tai ki Tāmaki

· The Matariki event (2032) held annually with the local board contributing funding to an activity to be held at Ōrākei Marae

· Celebrating te ao Māori and strengthening responsiveness to Māori (1274) is a libraries work programme item where there have been initiatives celebrating and coordinated around Te Tiriti o Waitangi, Matariki and Māori Language Week.

Implementation

24. The Local Board will receive the next performance update following the end of quarter 2, December 2017.

Attachments

No.	Title	Page
a ⇩	Work programme snapshot	15
b ⇩	Work programme update	17
c ⇩	Key performance indicators	41

Signatories

Author	Jerome Cameron - Loca Board Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 November 2017

Review of a grant application from Ōrākei Local Grants Round One 2017/2018

File No.: CP2017/23558

Purpose

1. The report seeks approval to a change in the delivery of the “Christmas in the Park” event approved (LG1812-128) for the Christian City Church in the Ōrākei Local Grant Round One 2017/2018.

Executive summary

2. On 19 October 2017, Ōrākei Local Board approved a grant of $10,630 to a “Christmas in the Park” event (LG1812-128), to the Christian City Church in Ōrākei Local Grant Round One 2017/2018 (based on their application in Attachment A).

3. The Board resolved as follows:

Christian City Church Auckland trading as C3

Towards costs for the stage, sound, lighting, generators and toilets for Christmas in the Park on 3 December 2017 on condition that the show is non-denominational and open for all public

$10,630

(OR/2017/198)

4. The applicant has advised (via letter, Attachment B) that the event location has now changed from the Ellerslie Park to the church grounds at 20 Cawley Street, Ellerslie. This is due to, not being able to obtain an event permit in time, for the event. The event is also being downgraded to accommodate the smaller venue and funding available.

5. The Board is therefore requested to reconsider the allocation of this grant, due to the change in nature of this event.

Recommendations

That the Ōrākei Local Board:

a) agree that the following resolution approved by the Board at its meeting held Thursday, 19 October 2017 be rescinded:

Resolution OR/2017/198

a) approves the following 2017/2018 Ōrākei Local Board Local Grants Round One grant:

Christian City Church Auckland trading as C3

Towards costs for the stage, sound, lighting, generators and toilets for Christmas in the Park on 3 December 2017 on condition that the show is non-denominational and open for all public

$10,630

b) fund, part fund or decline the grant application to the Christian City Church for the “Christmas in the Park” event (LG1812-128).

Consideration

Local board views and implications

6. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required review the decision to fund this grant application against the local board priorities identified in the local board grant programme.

Māori impact statement

7. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making in the allocation of community grants, the Community Grants Policy supports the principle of delivering positive outcomes for Māori.

Implementation

8. Following the Ōrākei Local Boards’ decision, commercial and finance staff will notify the applicant of the outcome.

Attachments

No.	Title	Page
a ⇩	Christian City Church Grant Application	45
b ⇩	Christian City Church correspondence to the Board	49

Signatories

Author

Marion Davies - Community Grants Operations Manager

Authorisers

Shane King - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 November 2017

Auckland Transport Update – November 2017 to the Ōrākei Local Board

File No.: CP2017/23706

Purpose

1. This report:

a) provides an update on the current status of the Local Board Transport Capital Fund

b) responds to requests on transport-related matters

c) provides a summary of consultation material sent to the Ōrākei Local Board, and

d) provides information on transport related matters of specific application and interest to the Ōrākei Local Board and its community.

Executive summary

2. This report:

a) provides an update on the current status of Local Board Transport Capital Fund

b) responds to resolutions on cleaning contract for Clonburn Lane and the extension of the footpath in Ngahue Reserve off College Road

c) provides a summary of consultation material sent to the Board on broken yellow lines on Robert Hall Avenue, Remuera.

Recommendation

That the Ōrākei Local Board:

a) receive the Auckland Transport Report, Ōrākei Local Board, November 2017.

Comments

Transport capital fund update

3. The Transport Capital Fund is a capital budget provided to all Local Boards by Auckland Council and delivered by Auckland Transport. Local Boards can use this fund to deliver projects that they believe are important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe

· Not impede network efficiency

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

4. The Ōrākei Local Board has approximately $600,000 per annum of discretionary funding for transport related capital projects.

5. Auckland Transport encourages all Local Boards to identify potential projects as early as possible to ensure delivery within the current electoral term.

6. The Local Board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Project Name	Problem or Opportunity Being Addressed	Current Status	Funds Allocated
Shared path - Gowing Drive and Ōrākei Spine	Connect the community to the Glen Innes to Tāmaki Shared Path. Currently no direct north and south link across the Shared Path to local schools, shopping and community facilities.	Ōrākei Local Board approved up to $2,000,000 of Capital Funding to the project. The Feasibility Study commissioned found the link to be technically feasible with a total project cost estimate of $9,770,000. The feasibility study was presented by the Local Board to the Governing Body on 2 November 2017. This was well received. Further information on council funding and the process will be issued by Auckland Council Finance team.	$2,000,000
Walkway Connection –Wilson’s Beach to Shore Road Reserve	Walkway connection between Wilson’s Beach and Shore Road Reserve.	The Local Board allocated $30,000 to enable the development of the concept plans. This project has been handed over to Auckland Council Community Facilities to commence when resources are available.	$30,000
Elwood Place Footpath Extension	Connect the existing footpaths at Elwood Place and the park.	A resolution was approved in August 2017 requesting Auckland Transport to proceed to detailed design. This allows for a 2 metre wide path, removal of trees, installation of a fence and replanting. It does not allow for relocation of underground services as none are known at this stage. This project has been handed over to Auckland Council Community Facilities to commence when resources are available.	$63,000
537 Selwyn Reserve Walkway	Close the gap in the current walking network in Selwyn Reserve.	A resolution was approved in August 2017 requesting Auckland Transport to proceed to detailed design. It should be noted that all the remaining path along the Mission Bay frontage is concrete with a small area of basalt stone paving just to the west of this site. It may be preferable to look for a concrete solution to match the surrounding area. Neither option allows for relocation of underground services as none are known at this stage. There are possible consent issues with these works due to the proximity to the adjacent historic pohutukawa trees. This project has been handed over to Auckland Council Community Facilities to commence when resources are available.	$148,000
Selwyn Reserve Cycle Racks	Improve amenities for cyclists in the park.	The Firm Estimate of Cost (FEC) for two bike racks in Selwyn Reserve is $5,000. Instillation was approved by the Board in October 2017.	$5,000
Landing Entrance Upgrade	Improved entrance way to “The Landing” on Tāmaki Drive.	The design for The Landing has been completed and has a Firm Estimate of Cost (FEC) of $140,000. Construction work for a new marine sports center at the marina has started with completion due in the first quarter of 2018. The Landing entrance construction will need to be delayed until completion of the current works.	On-hold

Financials update

Ōrākei Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,385,895
Amount committed to date on projects approved for design and/or construction	$600,792
Remaining Budget left	$1,785,103

Responses to resolutions

7. The Resolution is recorded below in bold. Auckland Transport’s response is below the Resolution in normal font.

8. That the Ōrākei Local Board requests Auckland Transport to report on increasing the regularity of cleaning Clonbern Lane, Remuera, how often the screens are checked and properly secured and when the Lane is to be repainted because of noticeable discolouration, with a time frame for future repainting.

9. Auckland Transport is funded by Auckland Council to carry out its road sweeping contract. It does not clean roads, with exception of spillages, but sweeps the channels on local or minor roads three times a year. Clonbern Lane is treated as all other local or minor roads through the Auckland region. A cleaning contract specific to Clonbern Lane whilst possible, will need to be negotiated with Auckland Council as it will involve a significant increase of cost.

10. The screens were checked and any missing screws were replaced in March 2017. The paint was checked at that time and was found to be in good condition. There is no further action intended in the near future.

11. That Auckland Transport be requested to provide a rough order of costs to extend the footpath and road in Ngahue Reserve off College Road, St Johns as detailed in the tabled Local Board Transport Capital Fund Proposal Form.

12. The request to upgrade this road does not meet the criteria for the use of the Local Board Transport Capital fund outside of the road reserve. The footpath alone could meet the criteria however as the area is fenced off currently, it would be advisable to leave this until the adjoining road is completed.

13. Auckland Council Parks and Places advised that they are currently reviewing priorities for both Ngahue Reserve and Colin Maiden Park and that any decision on proposed works would best be left until that prioritisation was complete.

Consultation

14. The local board’s views will be taken into account during consultation on any proposed schemes. The following were consulted in October 2017:

· Broken yellow lines on Robert Hall Avenue, Remuera.

Consideration

Local board views and implications

15. The local board’s views on Auckland Transport projects will be taken into account during consultation on any proposed schemes. Any implications are discussed in the relevant section of the report.

16. Local board views on transport capital projects are discussed and addressed during the design phase of those projects and will be considered in the relevant section of the report at the time.

Māori impact statement

17. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Health and safety implications

18. Health and Safety is an inherent part of all Auckland Transport projects. Any specific concerns will be covered as part of individual project reporting.

Implementation

19. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport activities in the Ōrākei Local Board area and regionally for the July-September 2017 quarter	55
b ⇩	Travelwise Schools activities in the Ōrākei Local Board area for the July-September 2017 quarter	67

Signatories

Author

Felicity Merrington, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Ōrākei Local Board

16 November 2017

Road Name Approval for a New Private Road at 12 and 46 Abbotts Way, Remuera

File No.: CP2017/22387

Purpose

1. The purpose of this report is to seek approval from the Ōrākei Local Board to name a new private road created by a way of subdivision at 12 and 46 Abbotts Way Remuera.

Executive summary

2. Ōrākei Local Board has a Road Naming Policy and Guidelines for naming a new road within the Ōrākei Local Board area.

3. The Ōrākei Local Board Road Naming Policy and Guidelines require that any new road serving more than five sites must have a road name. This also applies to private roads, jointly owned access lots (common access ways) and rights of way serving more than five sites.

4. The applicant wishes to name the new jointly owned access lot as ‘Pūkio Lane’ and has also provided the two alternative road names; ‘Karangū Lane’ and ‘Topitopi Lane’.

5. All of the proposed names are relating to the features of the application site, which meets the Ōrākei Local Board Road Naming Policy and Guidelines. Having been checked for duplication by LINZ and NZ Post, all proposed names are authorised for use in this location. Community consultation was also undertaken.

Recommendation/s

That the Ōrākei Local Board:

a) approve the new road name ‘Pūkio Lane’ proposed by the applicant, under section 319(1)(j) of the Local Government Act 1974, for the jointly owned access lot created by way of subdivision at 12 and 46 Abbotts Way, Remuera.

Comments

6. Resource consent: The applicant, Australasia Property Management Limited, obtained resource consent for the construction of 23 detached dwellings and for the subdivision of the site at 12 and 46 Abbotts Way, Remuera to create 30 residential lots (7 vacant residential lots and 23 residential lots with approved dwelling design) and a jointly owned access lot.

7. Site details: An approved subdivision scheme plan is attached showing the location of the proposed jointly owned access lot. The application site comprises two properties at 12 and 46 Abbotts Way, Remuera. It is situated on the northern side of Abbotts Way in close proximity to a prominent ridgeline to the west along Ladies Mile.

8. Name options: The applicant has suggested three proposed names to name the access lot. After consultation, no suggestions from iwi groups have been received.

9. Road Type: The proposed suffix ‘Lane’ is appropriate for this road type.

10. Approvals: All of the proposed names have been checked for duplication by LINZ and NZ Post and are authorised for use in this location.

11. Name Meanings: The proposed road names are outlined in the table below:

Proposed Names	Meaning / Explanation	Status
Pūkio Lane (1^stPreference)	It is a common endemic sedge of coastal to montane swampy areas throughout New Zealand, from sea level to 900m (Botanical Name: Carex secta). This is one of the species to be planted on the watercourse flowing through the site.	The name meets the naming guidelines and was also accepted by LINZ and NZ Post.
Karangū Lane (2^nd preference)	Maori name of Coprosma lucida. A shrub up to 3-6m tall with small, white flowers. One of the species to be planted adjacent to the watercourse flowing through the site.	The name meets the naming guidelines and was also accepted by LINZ and NZ Post.
Topitopi Lane (3^rd preference)	Botanical Name: Alectryon excelsus; a popular urban native plant that has glossy green leaves and a spreading canopy with small red fruits. It is one of the species to be planted on the site as part of the development.	The name meets the naming guidelines and was also accepted by LINZ and NZ Post.

12. Community consultation: The applicant’s agent approached Remuera Business Association and Remuera Residents Association for consultation purposes within an acceptable timeframe. The manager of Remuera Business Association responded with no objection to, or addition comments on, the proposed name. No comments or feedback on the proposed names was received from Remuera Residents Association.

Consideration

Local board views and implications

13. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

14. The decision sought from the Ōrākei Local Board for this report is not considered to have any legislative implications, does not trigger the Significance policy and is not considered to have any immediate impact on the community

Māori impact statement

15. The decision sought from the Ōrākei Local Board on this report is linked to the Auckland Plan Outcome, “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

16. The applicant contacted all relevant local iwi regarding the proposed names. Ngāti Te Ata responded with no objection to the suggested names. No other iwi provided additional comments.

Implementation

17. The cost of processing the approval of the proposed new road name is recoverable in accordance with Council’s Administrative Charges.

18. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	Road Name Approval - Site Plan	73

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 November 2017

Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on local parks

File No.: CP2017/23236

Purpose

1. The purpose of this report is to:

· update the Ōrākei Local Board on the changes to the Auckland Transport Election Signs Bylaw; and

· propose a nine week time restriction on public election sign sites.

Executive summary

2. On 1 August 2017 the Auckland Transport Board amended the Auckland Transport Election Signs Bylaw 2013 (“the Bylaw”) which removed the nine week time restriction on the display of election signs. This change came about due to concerns that the time restrictions may limit the right to freedom of expression in the New Zealand Bill of Rights Act 1990 (“BoRA”).

3. Due to the Bylaw amendment, public sites, including those in local parks and reserves, can now be used for election signs for longer than nine weeks. Signs must relate to a specific election, and must be removed prior to the day of the election. However, there is no limit on the length of time that they can be erected prior to the election.

4. Under section 14 (freedom of expression) of the BoRA everyone has the right to freedom of expression. Under section 5 (justified limitations) of the BoRA the rights and freedoms contained in the Bill of Rights may be subject only to such reasonable limits prescribed by law as can be demonstrably justified in a free and democratic society.

5. Local boards must balance the need to provide adequate advertising locations to allow the democratic process to run smoothly, while ensuring that parks and reserves are not overly encumbered with election signage.

6. Election signs restrict the public use of parks, have an impact on amenity and create potential safety issues. Increasing the amount of time that election signs can be erected for will lead to additional compliance and maintenance costs.

7. Staff recommend that local boards limit the time period for election signs on parks and reserves to a nine week period. This option would still provide for election signs in parks and reserves and meet community expectations. These changes would apply to the upcoming by-elections in February 2018 and any future elections, unless the decision is revisited.

8. A nine week period is also consistent with the Electoral Act 1993, which provides that no limitation contained in a bylaw restricts election advertising for a period of nine weeks prior to a general election. This legislation contemplates that local authorities may seek to limit the display of election signs, but provides an override for a nine week period. Further, a nine week restriction for public sites has been in place in Auckland since the bylaw was made in 2013, and therefore continuation of this restriction is in line with community expectations. The complaint to the Minister of Transport in 2016 concerned private sites, which are not affected by the proposal to reintroduce a time restriction on public sites.

Recommendations

That the Ōrākei Local Board:

a) amend landowner approvals for election signs to provide a nine week time restriction on local parks and reserves identified in the List of Election Sign Sites.

b) request that Auckland Transport’s Traffic Control Committee provide a nine week time restriction for election signs on road reserve to provide a consistency for public sites across Auckland.

c) request that Auckland Transport’s Traffic Control Committee consider updating their List of Election Sign Sites to reflect these time restrictions in accordance with clause 6 of the Election Signs Bylaw 2013.

Comments

Background

9. On 1 August 2017 the Auckland Transport Board amended the Auckland Transport Election Signs Bylaw 2013 (“the Bylaw”). This amendment, among other things, removed the nine week time restriction on the display of election signs.

10. During the 2016 local body election, a private citizen requested the Minister of Transport to disallow the Bylaw under the provisions of the Land Transport Act 1998. This was due to the time restrictions on the display of election signs, the Bylaw breached the right to freedom of expression in the New Zealand Bill of Rights Act 1990 (“BoRA”). The Minister took no action at the time, but required Auckland Transport to review the time restriction in 2017.

11. Prior to the amendment, Auckland Transport consulted with the public and stakeholders. Of the 51 submissions received, 40 disagreed with the proposed removal of the time restriction. They raised concerns over visual pollution issues (loss of amenity if signs remained longer than a nine-week period) and increased safety risk associated with the lack of maintenance and the temporary nature of such signage and supporting structures.

12. Auckland Transport specifies which public sites are suitable for the display of election signs. The report to the Auckland Transport Board (1 August 2017) concluded that time restrictions could be imposed through this process (by only permitting public sites to be used for limited periods of time). This was thought sufficient to address concerns raised by submitters on this issue. Auckland Transport will be seeking feedback from local boards on signage sites prior to the 2019 local body elections. The Auckland Transport website provides a list of the current election sign sites (https://at.govt.nz/about-us/bylaws/election-signs-bylaw/#v).

13. Local Boards have the jurisdiction of local parks and reserves. Prior to the 2016 local body elections, Auckland Transport sought feedback from local boards about the use of local parks and reserves for the use of temporary election signs. Auckland Transport updated the List of Election Sign Sites (located on the Auckland Transport website) following consideration of local board feedback. Due to the Bylaw amendment, these sites, including those in local reserves, can now be used for election signs for periods longer than nine weeks, and this needs review.

Existing issues caused by election signs

14. During the run up to the 2017 general election (1 July 2017 to 29 Sep 2017), council received 131 complaints about election signs. Of those complaints received 63 were about signs being placed in the wrong location, 20 were about oversized signs, 17 raised maintenance issues and 11 complaints were about early placement. There were also a small number of complaints about signs being erected on private property without permission, multiple signs being located on one site and safety hazards. Twenty percent of the complaints were associated with signs on parks and reserves. Community Facilities noted that existing issues with election signs relate to broken signs, which are often abandoned and become an eyesore or hazard.

15. Council staff anticipate that if election signs are erected for a period longer than nine weeks, there will be additional issues with amenity and safety. Safety concerns include risks associated signs collapsing or blowing down and broken hoardings creating hazards like sharp edges.

16. There will also be additional complaints and increased council costs associated with compliance and park maintenance.

Freedom of expression

17. The following analysis of considerations under BoRA has been prepared by council’s Legal and Risk Department.

18. Under section 14 (Freedom of expression) of the BoRA everyone has the right to freedom of expression, including the freedom to seek, receive, and impart information and opinions of any kind in any form. Restricting the time period that parties and candidates for election can erect signs promoting their election campaigns restricts the freedom of expression.

19. Under section 5 (Justified limitations) of the BoRA the rights and freedoms contained in the Bill of Rights may be subject only to such reasonable limits prescribed by law as can be demonstrably justified in a free and democratic society.

20. The section 5 inquiry has been summarised in a leading Supreme Court case (R v Hansen [2007] NZSC 7) as follows:

(a) does the limiting measure serve a purpose sufficiently important to justify some limitation of the right or freedom?

(b) If so, then:

(i) is the limit rationally connected with the objective?

(ii) does the limit impair the right or freedom no more than is reasonably necessary for sufficient achievement of the objective?

(iii) is the limit in due proportion to the importance of the objective?

21. In considering the approach to determining whether a limiting measure impairs a right "no more than is reasonably necessary", the Court of Appeal in Ministry of Health v Atkinson [2012] 3 NZLR 456 endorsed the following approach from a Canadian case:

"The law must be carefully tailored so that rights are impaired no more than necessary. The tailoring process seldom admits of perfection and the courts must accord some leeway to the legislator. If the law falls within a range of reasonable alternatives, the courts will not find it overbroad merely because they can conceive of an alternative which might better tailor objective to infringement. On the other hand, if the government fails to explain why a significantly less intrusive and equally effective measure was not chosen, the law may fail."

22. The Court of Appeal agreed that if there is an alternative option that will have less impact, it does not follow that the option adopted is necessarily outside the range of reasonable alternatives.

Purpose of restriction

23. The purposes of the proposed time restriction on public sites are set out above and can be summarised as:

· minimising the risk to public safety (e.g. signs collapsing or blowing down, broken hoardings creating hazards like sharp edges);

· allowing the public to have access and use of public reserves with minimal disruption;

· maintaining visual amenity in public places; and

· limiting the amount of public expenditure that must be spent on compliance monitoring and enforcement, and the maintenance of parks and reserves.

24. These are legitimate concerns that justify some limitation on the freedom of expression.

Connection with objective

25. The proposed time restrictions are rationally connected with the achievement of these purposes. Limiting the amount of time that an election sign may be displayed (and therefore limiting expression on such signs) is intended to promote and protect public safety and/or amenity, protect access to public parks and reserves, and minimise expenditure on compliance and maintenance.

Restriction no more than reasonably necessary

26. The proposed nine week restriction is a reasonable limit on the freedom of expression for signs in public places. The restriction applies only to signs on the designated public sites. Elections signs may be displayed without time restriction on any private property (including commercial billboards and poster board sites). Further, the election signs to which the restriction applies are located in public places, where there is no general right to have the structure in any event - the bylaw therefore effectively authorises the sign (and the expression) when it would not otherwise be allowed.

27. Election signs are only one means of advertising a candidate or party in an election. Other options open to candidates include the internet (e.g. social media advertising), radio or television advertising, pamphlets, letterbox drops, public meetings, and advertising on vehicles.

28. A nine week period is also consistent with the Electoral Act 1993, which provides that no limitation contained in a bylaw restricts election advertising for a period of nine weeks prior to a general election. This legislation contemplates that local authorities may seek to limit the display of election signs, but provides an override for a nine week period. Further, a nine week restriction for public sites has been in place in Auckland since the bylaw was made in 2013, and therefore continuation of this restriction is in line with community expectations. The complaint to the Minister of Transport in 2016 concerned private sites, which are not affected by the proposal to reintroduce a time restriction on public sites.

29. Given the wide range of advertising and promotional opportunities open to candidates, the proposed restriction on public parks and reserves does not restrict the freedom of expression more than reasonably necessary.

Proportionality

30. Overall, the proposed time restriction is not considered to be a disproportionate limit on freedom of expression, given the importance of the objectives. Ensuring the public safety of park users is a matter of very high importance, and there is also a high amenity value in regulating the proliferation of election signage that occurs prior to every election. A reasonably high level of interference with freedom of expression might therefore be justifiable. In fact, however, the time restriction involves only a reasonably modest limit on freedom of expression. It is a measured response, far from being a blanket ban, and candidates can still promote or otherwise express themselves using other means. The proposed restriction is consistent with community expectations and the Electoral Act, and many other councils around New Zealand similarly restrict election signage, suggesting the proposal is not out of step with what is considered reasonable regulation of election signs that are in or visible from public places.

31. The proposed time restriction is therefore not considered to be inconsistent with the BoRA. Such limits as there are on freedom of expression are reasonable and "can be demonstrably justified in a free and democratic society", in terms of section 5 of that Act.

Options

32. Local boards have the following options available to them, which are discussed in more detail below:

· continue without a time limit on public election signs;

· amend landowner approvals to limit the time period to nine weeks prior to an election;

· amend landowner approvals to limit the time period of shorter or longer than nine weeks; or

· revoke landowner approval for election signs on parks and reserves.

33. The pros and cons of each approach are provided in Table 1.

Option 1 - Continue without a time limit on public election signs

34. Under the do nothing option, local boards would continue to allow use of the parks and reserves as provided for in the List of Election Sign Sites. There would be no time limit on how long the signs could remain on parks and reserves. Staff do not recommend this option.

Option 2 - Limit time period to nine weeks on parks and reserves

35. Under this option, election signs on parks and reserves would be limited to a time period of nine weeks before the election date. This would be consistent with the timeframes that local boards agreed to when Auckland Transport sought feedback on the sites in the List of Election Sign Sites. It is also consistent with the time limitations imposed during the general elections. This option would still provide for election signs in parks and reserves and meet community expectations (as the nine week time period has been past practice).

36. If this option was selected, local boards would need to request that Auckland Transport to resolve to update the list sites that are suitable for the display of election signs under clause 6 of the Bylaw.

37. Staff recommend that the Local Board adopt this option.

Option 3 - Amend landowner approvals to limit the time period of shorter or longer than nine weeks

38. Under this option election signs on parks and reserves would be limited to a time period, with the length determined by the local board. The key disadvantage of this proposal is that if different sites have different time limits, this could lead to confusion for candidates and the public and lead to inadvertent non-compliance, therefore it is not recommended

39. As with option two, local boards would need to instruct Auckland Transport to resolve to update the list sites that are suitable for the display of election signs under clause 6 of the Bylaw.

Option 4 - Revoke landowner approval for election signs on parks and reserves

40. Under this option, landowner approval for election signs on parks and reserves would be revoked. While this option would remove the impacts of election signs on parks and reserves, it would also reduce the available locations for election signs, therefore it is not recommended.

Table 1 – Pros and cons of options for election signs on parks and reserves

Pros

Cons

Option 1 – Continue without a time limit on public election signs

· Consistent administration of the Bylaw across local boards

· Opportunity to update time limits is provided when Auckland Transport undertakes a review of public election sign sites.

· Provides the opportunity for candidates to erect signs at any time, and retain them there until the day prior to the election.

· Potential to “privatise” parks and reserves where signage is located over extended periods of time.

· Potential to increase maintenance costs (e.g. mowing around signage).

· Potential to increase the compliance costs of administering signage under the Bylaw.

· Increased risk to safety due to the temporary nature of signage and decay of signs over time.

· Increased opportunity to progressively impact on amenity, where signs become scruffy from prolonged exposure to the elements.

· Increased chance of public dissatisfaction and complaints.

Option 2 - Limit time period to nine weeks on parks and reserves

· Continues the status quo (prior to the Bylaw change), and is consistent with community expectation.

· Limits the adverse impacts of signage (visual amenity, safety).

· Limits the impact on maintenance contracts (e.g. mowing around signs).

· Limits safety and amenity concerns to a nine week timeframes.

· Consistent with the nine week Electoral Act timeframe.

· Small loss of amenity and use of parks and reserves due to election signage over a short period of time.

· Needs Auckland Transport to also impose a nine week time limit on road reserve to ensure consistency.

Option 3 - Amend landowner approvals to limit the time period of shorter or longer than nine weeks

· Limits the adverse impacts of signage (visual amenity, safety).

· Limits the impact on maintenance contracts (e.g. mowing around signs).

· Limits safety and amenity concerns to a short timeframe.

· Inconsistent timeframe across local board areas would be confusing for candidates, the public and council staff.

· If the timeframes are shortened significantly, there may be freedom of expression implications under the BoRA.

Option 4 - Revoke landowner approval for election signs on parks and reserves

· Removes any effects caused by election signs on parks and reserves.

· The number of public places for election signs is decreased across the Auckland region.

· If there are very limited election sign locations, there may be freedom of expression implications under the BoRA.

41. Option 2 is the preferred option because it continues to provide for election signs on parks and reserves and is consistent with what local boards have previously agreed when making previous decisions on placement of election signs.

42. The inclusion of a nine week time limit provides some consistency with the Electoral Act. During the nine weeks before polling day the display of election advertisements are not subject to prohibitions imposed in other enactments or in bylaws imposed by local authorities.

43. Staff also consider that a consistent approach to time limits across all local board areas is important. This is because it will provide consistent rules and messaging across the region for candidates, the public and council staff.

Consideration

Local board views and implications

44. This report seeks direction from the local board on whether or not to impose a timeframe on election signs in parks and reserves under the Auckland Transport Election Signs Bylaw 2013. All local boards are considering the report to ensure there is a consistent set of rules for election signs across Auckland.

Māori impact statement

45. The impacts associated with election signs are considered to have a similar impact on Māori compared to the general population. There has been no specific engagement with iwi or mana whenua as part of this report.

Implementation

46. Information provided to candidates for the upcoming February 2018 by-elections will include the location of public election sign sites and time restrictions agreed by local boards and Auckland Transport.

47. These changes would apply to the upcoming by-elections in February 2018 and any future elections, unless the decision is revisited.

Attachments

There are no attachments for this report.

Signatories

Author

Carol Stewart - Principal Policy Analyst

Authorisers

Anna Bray - Policy & Planning Manager - Local Boards

Carol McKenzie-Rex - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 November 2017

Input to the Review of Citizens Advice Bureaux services

File No.: CP2017/23816

Purpose

1. To seek local board feedback on the draft options for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities.

Executive summary

2. Auckland Council is reviewing Citizens Advice Bureaux services in Auckland following a resolution by the Regional Strategy and Policy Committee in April 2016.

3. The review will determine the appropriate level of Auckland Council support for Citizens Advice Bureaux services from 2018/2019 onwards.

4. Thirty-one Citizens Advice Bureaux operate in the Auckland region.

5. Auckland Council fund Auckland Citizens Advice Bureaux Incorporated $1.839 million a year which then distributes the funds to bureaux.

6. Local boards have provided input to the review on the local relationships, services and funding. Staff have developed draft options to address the issues and opportunities raised.

The options are in the table below:

Option 1: Enhanced status quo	Enhancements are a refined funding model, reporting improvements and strengthened local relationships
Option 2: Locally driven	Transfers responsibility for existing budget to local boards
Option 3: Regional service provision	Collective review of funding levels and number and location of service sites

7. Staff consider Option 3 to be the best option to achieve consistent regional service delivery. If CABx and CABNZ do not agree with Option 3, then Option 1 provides for greater consistency of service delivery than Option 2.

8. Staff will incorporate feedback from local boards on the draft options in to the review findings to be reported to the Environment and Community Committee in early 2018.

Recommendation

That the Ōrākei Local Board:

a) provide feedback on the draft options for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities by 1 December 2017.

Comments

Background

9. On 7 April 2016 the Regional Strategy and Policy Committee resolved to:

“seek information from staff regarding a review of the service after consultation with

the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.” (REG/2016/22)

10. The review scope includes:

· alignment to council policy, strategic priorities, local board plans and policies

· equitable service provision – Aucklanders having access to the services they need across the region, responding to growth and change in Auckland’s communities

· equity of funding for bureaux across Auckland – the basis for how funding is distributed

· how Auckland Council interacts and engages with bureaux across Auckland

· communicating the impact and value of Citizens Advice Bureaux (CAB) services

· council’s governance needs and role with regard to reporting and accountability.

11. Since 2013 Auckland Citizens Advice Bureaux Incorporated (ACABx), a board made up of representatives from across Auckland bureaux, has been distributing the council funding to bureaux using a population-based funding model which replaced previous funding arrangements by legacy councils.

12. ACABx received $1.839 million for 2017/2018, which includes an annual inflation provision. This expenditure is included in the Long-term Plan 2015-2025.

13. Some local boards provide funding to their local bureaux in addition to the core funding allocated through ACABx. Local boards provide support to CAB through accommodation as the majority of bureaux are located in council facilities.

14. ACABx distributes funds to local CAB so that communities are provided with access to information, advice, referral and client advocacy services.

Current Auckland CAB services and alignment with local board plans and council strategies

15. Currently there are 31 Auckland CAB sites in 18 local board areas, with over 900 trained volunteers fielding approximately 300,000 enquiries per annum; 75% of the service is delivered face-to-face.

16. Support for CAB services aligns with the following:

· local board plan outcomes, such as connected communities, employment and housing

· Auckland Plan (strategic direction one): to create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· Empowered Communities Approach, where individuals, whānau and communities have the power and ability to influence decisions.

17. The first annual review of the Auckland Council-ACABx Strategic Relationship Agreement (2016-2018) noted the following achievements and issues:

· agreed relationship principles, established a governing group and secured CAB New Zealand (CABNZ) involvement to support the relationship

· work is still in progress to improve measurement and the CAB reporting model

· both parties acknowledged that the current arrangements limit the collective ability to achieve regional level change, including closure, rationalisation or new sites and influencing local service provision

· currently ACABx will not address the overall number and location of service sites operated by member bureaux, which is based on legacy council models. They will not consider opening new sites unless there is an increase in the overall funding envelope. Based on current information shared by CAB it is difficult to determine the value of the service in order for the council to review its funding commitment.

The review of CAB Services in Auckland

18. Local boards provided input to the review during July and August 2017. A comprehensive information pack was provided to resource and support their input. The full summary of local board input is provided in Attachment A.

19. Feedback from boards highlighted what is working well:

· Most boards consider the services are of high value to the community.

· Leverage of council funding as services are delivered by well trained, approachable, multi-lingual and knowledgeable volunteers.

· Connecting people with information and services otherwise out of reach, especially for migrants, older people, international students and lower socioeconomic groups.

20. The review has identified a number of issues, including:

· Inequity in funding of bureaux and service provision across the region – service needs to be responsive to growth and community need.

· The need for better connections between local boards and bureaux to support improved two-way communication.

· The need for bureau data and information on trends and emerging issues at regional and site level.

· Future service sustainability, including awareness of service and better outreach to targeted groups that currently are under-represented as users (e.g. Māori, some migrant groups, young people, rural communities).

21. Some local boards have raised deprivation as a factor that should be taken into account in allocating funding to bureaux. These boards consider that areas of high deprivation should get more funding as there is increased and more complex need. Further investigation is needed and staff are seeking evidence from CAB on what they deliver and from which sites, and where their clients live before deprivation can be considered within the funding model.

Draft options for feedback

22. Three draft options have been developed that respond to the issues and opportunities raised by local boards and the review of the Strategic Relationship Agreement.

Table 1: Review of CAB services: Draft options

Option

Description

Pros

Cons

Implementation

Option 1: Enhanced status quo

· Overall funding envelope unchanged

· Governing Body remains the decision maker for funding

· Council has funding agreement with ACABx

· The funding agreement includes:

- A review of the population-based funding model with up-to-date local board population estimates, current CAB sites and exploring the use of deprivation as a proxy for need

- Improved reporting with consistent trend information at regional and site level

- A local relationship framework developed to support strengthened and more strategic relationships between local boards and bureaux

· Valued community service is maintained

· Continued contribution to regional strategies and improved contribution to local board plan outcomes

· Updated funding model to include some aspects of need, including population growth and potentially deprivation

· Improved reporting on the use and value of the service regionally and locally (who is using the service, why and where)

· Community intelligence is shared to support local decision making and advocacy

· Efficient bulk funding model because Governing Body would allocate bulk funding to ACABx to distribute to the bureaux

· No change to the fixed funding envelope

· Does not address the overall number and location of service sites or opening of new sites in high growth areas

· No strategic approach to the region’s service needs

· Does not address that some local boards are providing additional funding for bureau services from LDI budgets

· Does not address the CAB as a largely passive service with limited resources to undertake outreach to vulnerable groups that are currently underrepresented as users

· Does not address responsiveness of the service to changing demographics and evolving community needs

· Could be implemented for 2018/2019 with a two-year funding agreement (July 2018 - June 2020)

· This is the most achievable of the options

Option 2: Locally driven

· CAB operates as a local service rather than a regional service

· Governing Body transfers responsibility for existing budget to local boards. Locally driven initiatives (LDI) budgets adjusted accordingly

· It would be up to each local board to decide if local bureaux are funded and to what level. From the bureaux perspective, their funding agreement would be with Auckland Council instead of ACABx

· Local boards govern the relationship with bureaux

· The funding agreement includes:

- Meeting local board priorities

- Improved reporting and local relationship framework as under Option 1

· Opportunity to strengthen alignment of bureaux services with local board plan outcomes and with other local community services

· Local boards and bureaux work together to respond to growth and local changes

· Council funding of the service can be more responsive to local need, e.g. seek rationalisation of bureau sites at a local or cluster level, outreach to vulnerable groups that are currently underrepresented as users

· Boards can direct funding to providers best placed to serve the local community

· Improved reporting on the use and value of the service regionally and locally (who is using the service, why and where)

· Community intelligence is shared to support local decision making and advocacy

· The fixed funding envelope constrains the ability to open new sites

· No strategic approach to the region’s service needs

· Significantly higher administrative burden on CAB which will need to seek local board support for funding arrangements

· Would require increased dedicated resource from council (Community Empowerment Unit) to administer multiple funding agreements and accountability reports

· Could be implemented for 2018/2019

· Funding could be ring fenced for the 2018/2019 during phased implementation

· From 2019-2021, local boards could fund on an annual or multi-year basis and could also fund on a local board cluster basis

· This option is achievable but would require significant change for bureaux and local boards

Option 3: Regional service provision

· Assessment undertaken to understand the value of the service which would also determine the appropriate level of Auckland Council support required

· This option requires active participation from CABNZ and Auckland bureaux

· Regional Network Provision Framework developed by council, CABNZ and bureaux that reviews the location of bureau sites across the region to address service gaps and opportunities around accommodation

· Could also include potential for a single CAB entity for whole of Auckland with a mandate to develop the service regionally – requires major constitutional change for bureaux

· Comprehensive review of the CAB service going forward and role for Auckland Council in supporting the service

· Only option that allows for a review of the level of council funding for the service

· Strengthened contribution to regional strategies and local board plan outcomes

· Only option that would be able to comprehensively address the overall number and location of service sites, including new sites

· Strategic approach to the region’s service needs and addresses responsiveness of local service delivery

· Requires significant commitment and change from a volunteer-based organisation

· Relies on substantial council involvement and increased dedicated resource

· The new approach would be developed during 2018/19 and implemented in 2019/2020

· Enhanced status quo would apply in 2018/2019

· This option is the most difficult to achieve and would require long term commitment from all parties and council resourcing to implement

23. Overall Option 3: Regional service provision provides the most likelihood of achieving regional consistency of service delivery to meet changing community need and for this reason staff consider this to be the best option. However, without the agreement of the CABx and CABNZ Option 3 is not achievable. Discussions between council staff, the ACABx board and CABNZ are still ongoing.

24. If Option 3 is not achievable Option 1: Enhanced status quo will provide for greater consistency of service delivery than Option 2: Locally driven.

Consideration

Local board views and implications

25. Local boards have detailed knowledge of both local bureau delivery and of their local communities’ needs. Boards have provided input to the review on their relationship with the local bureau, services and funding, indicating that for most boards there is good alignment of the CAB services with local board plan outcomes.

26. Staff have developed draft options that respond to the issues and opportunities raised by local boards and are seeking feedback on these options.

27. Under Option 1 (Enhanced status quo) the funding model is reviewed and an improved local relationship framework would be available to support reporting and discussions between boards and bureaux. Under Option 2 (Locally driven), boards would take on responsibility for funding local bureaux. Under Option 3 (Regional service provision) a fuller assessment would be undertaken with board involvement to determine a new approach for future CAB service provision across the region.

Māori impact statement

28. For 2016/2017, Māori users of CAB services comprised between 2.5% of users in the central Auckland/Waiheke cluster to 13.2% in south/east Auckland cluster (Source: ACABx Accountability Report to Auckland Council July 2016-June 2017).

29. Options 2 and 3 are more likely to improve Māori engagement with CAB services as they would support more responsive local service provision.

Implementation

30. Staff request local boards provide feedback on the draft options by 1 December 2017. Staff will incorporate this feedback in to the review findings which will be reported to the Environment and Community Committee in early 2018.

Attachments

No.	Title	Page
a ⇩	Summary of local board input July - August 2017	89

Signatories

Author

Carole Blacklock - Specialist Advisor - Partnering and Social Investment, Community Empowerment Unit, Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 November 2017

Ōrākei Local Board

16 November 2017

Review of representation arrangements - process

File No.: CP2017/23680

Purpose

1. To provide comments to the Governing Body on the proposed process (in Attachment B to the agenda report) for the review of representation arrangements.

Executive summary

2. All local authorities are required by the Local Electoral Act 2001 to undertake a review of representation arrangements at least once every six years in order to determine them arrangements for the following elections.

3. Auckland Council was established in 2010 and was not required to undertake a review of representation arrangements for the 2016 elections, but is required to undertake a review for the 2019 elections. The review will take place during 2018.

4. It is possible to review the following for the Governing Body:

i. whether members are elected at-large or by ward or a combination

ii. if elected by ward, the number of members in each ward, the ward boundaries and ward names.

5. It is possible to review the following for each local board:

i. the number of members

ii. whether local board members are to be elected by subdivision or at large

iii. if by subdivision, the number of members in each subdivision and the subdivision boundaries and names

iv. the local board name.

6. It is not possible to review the number of governing body members. This is set in the Auckland Council legislation. Other councils are able to review the number of members.

7. It is also not possible to review the boundaries, or number, of local boards. A reorganisation process is required to do this. This is a separate process under the legislation.

8. With a governing body and 21 local boards, Auckland Council has more complex arrangements than other councils and an efficient and effective process for undertaking the review needs to be determined.

9. The report attached as Attachment A was considered by the Governing Body on 28 September 2017. The report sets out the background and context to the review and a proposed process for conducting the review.

10. The Governing Body resolved a proposed process on 28 September 2017, as set out in Attachment B, and is now seeking the views of local boards on this process.

11. In December the Governing Body will resolve the final process for conducting the review, following feedback from local boards on the proposed process.

12. This report seeks the local boards’ views on the proposed process as set out in Attachment B, for conducting the review of representation arrangements.

13. Representation by way of establishing one or more Māori wards is being considered separately by the Governing Body. There is not a similar provision for Māori seats on local boards.

14. Feedback from the local board will be communicated to the Governing Body 14 December 2017 meeting.

Recommendations

That the Ōrākei Local Board:

a) provide its comments on the proposed process for conducting the review of representation arrangements.

Attachments

No.	Title	Page
a ⇩	Process to conduct a review of representation arrangements – report to Governing Body meeting on 28 September 2017	151
b ⇩	Process to conduct a review of representation arrangements – resolution of Governing Body	159

Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 November 2017

Chairman’s Report – Colin Davis

File No.: CP2017/23579

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendation

a) That the report be received.

Portfolio Lead: Arts, Events and Libraries; Heritage

Other (alternate portfolio holder): Resource Consenting and Regulatory; Civil Defence and Emergency Management

Arts

On 15 June 2017 the Board approved the ACE work programme, which included $20,000 for a utility box artwork programme. Because developing and delivering the programme requires specific expertise, the Board’s Arts and Culture Advisor has engaged an experienced curator/project manager who has already delivered utility box projects for other boards, to develop best practice processes for this Board, manage the budget and deliver quality outcomes. I have now met with the Arts and Culture Advisor and the project manager/consultant.

Criteria include targeting those boxes which have a high incidence of graffiti and vandalism. The project also presents an opportunity to enhance a locality’s natural or built environment, using the artwork to connect the location with a local historical event, or culture or special identity.

It is estimated that the budget will cover the cost for the production of artwork on six utility boxes, a number of which could be completed by the end of this calendar year. I have asked staff to approach utility companies for financial contributions to this project, knowing that one or possibly more have funds allocated for this type of work. After all, the utility boxes do belong to those companies. I have also raised with a business association the possibility of contributing funding to a specific project in its town centre and I have received positive response.

To start the project I have suggested commercial shopping centres as part of the Board’s place-making initiatives. Following consultation with business associations, and using general knowledge of the Board’s area, a list will be prepared of potential sites. The programme provides for the preferred artists to develop concept designs.

Events

As resolved by the Board on 3 August I have been working with staff to edit and update the draft Tāmaki Drive Precinct Events Guidelines. The revised draft Guidelines will be presented to the Board for approval at the next Board meeting.

Heritage

(1) Tāmaki Drive Searchlights

Disappointingly, there is nothing further to report on the restoration and conservation of these three scheduled heritage buildings. Unfortunately, maintenance of the vegetation around the structures has been neglected. I have raised the need for urgent attention with staff and the new maintenance contractors. I am still working with the project manager on the signage and illustrations.

(2) Heritage Projects

The draft inventory of sites of heritage significance in the Board’s area is progressing. Remuera Heritage and the Ellerslie Business Association have been most helpful in providing information and images.

(3) Stonefields Heritage Trail

The date for the official opening of the Trail is now 18 November. Members of the local community are already using and enjoying it. At the recent AGM of the Stonefields Residents Association, there was overwhelming support for, and endorsement of the Trail.

Communications

The Board’s fourth (September) and fifth (October) e-newsletters have been published. The Board’s new local communications advisor, whom we share with another board, has been appointed in the Public Affairs, Communications and Engagement team. Although both e-newsletters were relatively brief, the advisor was able to meet the monthly target. The next e-newsletter will be fuller. The decisions digest from the Board’s October business meeting has also been sent to those on the Board’s stakeholder list.

Other

(1) Safeswim Sign at Mission Bay

This prototype sign was unveiled at Selwyn Reserve, Mission Bay, on 10 May. This trial sign is the first such stand alone sign of its type in Auckland. It is sited near the changing sheds. The pertinent information available on the easily accessible screens provides beach users with real time information about the water quality at each of the four eastern bays beaches, and other potential dangers including wastewater overflows. The sign will need some modification and I suggested as part of the feedback that some of the information on the sign was moving too quickly to be read carefully, and the sign needs to have better connection between “safe to swim” and the water quality etc.

(2) Stormwater pipes at Kohimarama Beach

It is pleasing to note that the stormwater pipes at Kohimarama Beach were recently removed. The displacement of sand had progressively uncovered the pipes making the western end of the beach almost unusable and unsightly. The Board had advocated for some time to have the pipes removed. To illustrate the issue, photographs of Kohimarama Beach, prior to the pipes being installed, the displacement of the covering sand leaving the pipes exposed, and the beach with the pipes removed are attached.

Activities (since 8 October 2017)

As well as assisting with a range of citizens’ enquiries, attending meetings, and involvement with other community activities, including Board business through emails and phone calls, I have also attended the following to date:

9 October, as Chairman of the Auckland Library Heritage Trust, a meeting with Libraries’ IT staff regarding the Trust’s web page content on the Libraries’ new web site.

9 October the local boards chairs’ forum.

9 October a meeting of the Ōrākei Basin Advisory Group.

10 October a meeting re the Board’s standing orders revision.

10 October a function at the Auckland War Memorial Museum to open the new WWI gallery.

12 October the 100th anniversary commemoration of the Battles of Passchendaele at the Auckland War Memorial Museum.

12 October the Ōrākei Local Board workshop various topics.

13 October Auckland East Arts Council art exhibition.

16 October a meeting re the Board’s standing orders revision

16 October a meeting of the St Heliers/Glendowie Residents Association.

17 October the community services monthly portfolio briefing.

17 October the community facilities monthly portfolio briefing.

17 October the monthly leases portfolio briefing.

17 October a meeting with the Council’s arts staff and consultant to discuss artwork on utility boxes.

17 October a meeting with staff regarding the proposed information sign for the Tāmaki Drive searchlights.

17 October a meeting with Finance staff regarding the Board’s key advocacy project.

19 October the Chair and Deputy Chair catch-up with staff.

19 October a meeting to advance the naming process of the presently un-named Council reserve at 3-5 Tāmaki Drive.

19 October the Ōrākei Local Board business meeting.

24 October a meeting with a representative of Ngāti Whātua Ōrākei to discuss opportunities to work collaboratively as signalled in the Board’s 3-year Plan 2017.

24 October, as Chairman of the Auckland Library Heritage Trust, attended, and made a speech at the talk at the central library by Dr Aleisha Ward, a recipient of the Trust’s Scholarship, on Everybody’s Jazzing Now: Auckland Nightlife in the 1920s. The exhibition in the central library is well worth visiting.

24 October presided at the Citizenship Ceremony in the Town Hall for 471 new citizens (and 471 handshakes!) from about 51 countries.

25 October a site inspection of the Atkin Avenue reserves, Mission Bay, with the Deputy Chairman. I have requested staff to check and demarcate boundaries, right of way easements over the reserves, and improve maintenance including restoration of bollards to prevent unauthorised entry.

25 October with the Deputy Chairman a site visit to the recently renovated Mission House site and the new restaurant building there.

26 October the Ōrākei Local Board workshop various topics.

30 October a briefing for local board chairs and other delegates on the boards’ presentations to the Finance and Performance Committee on boards’ key advocacy projects.

31 October the Eastern Bays Network meeting at the Ōrākei Community Centre.

1 November a meeting of the WWI Mayoral Advisory Group.

1 November the AGM of the Tāmaki Drive Protection Society.

2 November together with other Board members attended the Governing Body’s Finance and Performance Committee meeting to present the Board’s key advocacy project (viz. the Gowing Drive connection to the shared walking and cycling path and consequently joining up communities and making it easier and safer for students attending St Thomas’s primary school and Selwyn College in Meadowbank/St Johns and Kohimarama) as part of the Council’s Long-term Plan 2018-2028 process. A copy of my presentation is attached. It has also been sent to the Mayor and governing body members together with a video of the route of the shared path.

2 November the Ōrākei Local Board workshop various topics.

3 November the flag raising ceremony at the Town Hall with members of the Auckland consular corps.

3 November the function, at the Auckland Museum, to acknowledge the bi-centenary of the birth of Sir John Logan Campbell, and the launch of the book: Reminiscences of a Long Life, edited by St Johns resident Professor R. C. J. Stone.

4 November the unveiling of the Council’s new Safeswim digital sign at Selwyn Reserve, Mission Bay.

5 November a site inspection of the recent remedial and safety work required on the pedestrian/boat access from Glendowie Road to Andersons Beach. New safety netting and a low wood kerb have been installed. Re-paving of the walkway is yet to be done. There has been positive comment, particularly from the yacht club members.

5 November the AGM of the Stonefields Residents Association. There was a very good attendance at the smoothly run and positive meeting.

Presenting the Board’s key advocacy project to the Governing Body’s Finance and Performance Committee meeting

Attending the 100th anniversary commemoration of the Battles of Passchendaele at the Auckland War Memorial Museum

Consular Corps Flag Raising Ceremony at the Town Hall

Stonefields Residents Association AGM

Attachments

No.	Title	Page
a ⇩	Presentation to Governing Body’s Finance and Performance Committee meeting	167
b ⇩	Stormwater pipes at Kohimarama Beach	171

Signatory

Author

Colin Davis – Chairman, Ōrākei Local Board of the Auckland Council

Date: 5 November 2017

Ōrākei Local Board

16 November 2017

Board Member Report - Kit Parkinson

File No.: CP2017/23580

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Parks and Reserves and Community Leases

Other (alternate portfolio holder): Environment

a) Other Appointments (Lead): Friends of Madills Farm Incorporated, Friends of Tahuna Torea

Michaels Avenue Reserve Community Liaison Committee, Ngāti Whātua Ōrākei Reserves Board, Ōrākei Basin Advisory Group (Chair Oct 2017 to Oct 2018), Tāmaki Drive Protection Society, Tūpuna Maunga Authority

Other Appointments (Alternate): Mission Bay Business Association, Mission Bay-Kohimarama Residents Association Incorporated, East City Community Trust

Parks and Reserves

2. At the OBAG meeting on 9th October I stood down from Chairman Position that I had been performing since the new board was elected in October 2016. OBAG has now appointed Paul Cavanagh as the new Chairman. Feedback was received on the Paths plan for the basin, the Chair referred to the feedback as being very positive about the proposals, the feedback is attached to this report.

3. The Parks mowing condition review carried out just prior to the October Board meeting found that 75.7% of our parks and reserves did not meet the agreed standards, we have since met with the contractor Ventia and parks staff to discuss and are carrying out another review from 10th to 13th November.

4. Safe Swim new community advice signage was installed at Mission Bay Beach. At the opening on Saturday 4th November, the Mayor highlighted the safety side of the sign with its ability to warn bathers of unhealthy water conditions, along with tides, rips and shark warnings amongst others. This Pilot sign if proven will be extended to up to 84 other locations around Auckland Beaches.

5. Worked with John La Roche on Kepa Bush path upgrades and his Bird Song project.

6. Presented to the Finance and Performance committee of the Governing Body on the sale of the residential property in Felton Matthew Ave St Johns.

7. Met with management from Ngāti Whātua Ōrākei, unfortunately the Ngāti Whātua governance members have been unable to accept invitations from the Chairman to meet Chair to Chair, but our relationship with the management is still strong.

8. Attended the Finance and Performance committee presentations by Local Boards who were requesting funding for their one big project each over the next three years. Ōrākei Local Board has continued the request for funding to connect Gowing Drive to the GI to Tāmaki Drive path and across to Selwyn College. This project was started by the form Board and special credit to Ken Baguley whos tireless work on this over the previous three years may now finaly be rewarded.

9. Wairau Reserve final consulted plan has been completed this playground upgrade should be install before the end of this calendar year.

Leases

10. Advanced the University Club lease of the former gym in CMP, Men’s Shed in Waiatarua, Tāmaki Yacht club in Atkin Ave and Hockey in CMP. In the next month we will also concentrate on Eastern Gymnastics in CMP precinct.

11. Palmers lease expires in 2020. This lease is currently managed by Panuku on a piece of Council owned property. Our parks department has been asked to complete a service needs assessment for the area to assess the community’s requirement for more open space.

Michaels Avenue Reserve Community Liaison Committee

12. Attended meetings Scheduled for this period.

Ngāti Whātua Ōrākei Reserves Board

13. Attended meetings scheduled for this period.

Tūpuna Maunga Authority

14. Attended meetings scheduled for this period.

Activities: 9 October to 5 November 2017

Date

Activities

9 October	Ōrākei Basin Advisory Group
10 October	Stonefields Sports Inc meeting
12 October	Ōrākei Local Board Workshop
13 October	Mission Bay Project Auckland East Arts Council
16 October	Agenda run-through Ghost Fishing meeting Tupuna Maunga Authority Hui Local Boards October cluster workshop
17 October	Parks Portfolio meetings
18 October	Finance and Performance Committee Workshop
19 October	Chair/Deputy Chair meeting Park Naming meeting Ōrākei Local Board Business Meeting
24 October	Auckland Transport meeting Ngāti Whātua o Ōrākei meeting
25 October	Local Board briefing – budget and policy Tāmaki Yacht Club Customer Advisory Board
26 October	Finance and Performance Committee Ōrākei Local Board Workshop
30 October	Local Boards Rates Briefing Local Board Chairs and nominees Briefing
31 October	Boland Reserve meeting
2 November	Finance and Performance Committee Ōrākei Local Board Workshop
3 November	Standing Orders update
5 November	Stonefields Residents Association AGM

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board Parks Audit	181
b ⇩	Ōrākei Basin Advisory Group Minutes	185
c ⇩	Ōrākei Basin Advisory Group Feedback on Paths Project	189
d ⇩	Wairau Reserve Final Plan and Play Options	193

Signatory

Author

Kit Parkinson - Ōrākei Local Board Councillor

Date: 6 November 2017

Ōrākei Local Board

16 November 2017

Board Member Report - Carmel Claridge

File No.: CP2017/23661

Purpose

a. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board’s submission on the Glen Innes Cycleways be formally endorsed.

Portfolio Lead: Environment and Transport

Other (alternate portfolio holder): Parks and Reserves, Community Leases

Transport:

Local Board Initiative Presentation to Finance & Performance Committee:

A very positive response to our Gowing Drive Underpass project was received on 2nd November. Thanks to the staff, particularly Local Board Advisor, Jerome Cameron who helped us put this together and congratulations to our Chairman Colin who gave such a clear and succinct speech in support.

The presentation received a round of applause from those Governing Body members present.

Links to Glen Innes Cycleway:

Auckland Transport (AT) is proposing the creation of dedicated cycleways in the suburbs of Glen Innes, Stonefields, St Johns, and Point England. Of concern to the Board is the lack of reference to the Ōrākei Pathways Plan and the missing opportunity to provide a completely off-road cycling/walking option utilising the route through Colin Maiden Park. The plans presented provide for comprehensive parking removal, and reduction of existing two lane arterial corridors to one lane only in some places. Detailed designs for the upgrading of intersections were added to this project after presentation by AT to the Board. The Board was not alerted to the inclusion of those design elements by AT. Unfortunately by the time the roundabout designs came to my notice there was inadequate time to discuss with my Board colleagues and thereby comment on that element of the project in the feedback. The Board should be given the opportunity to examine those design features proposed for the affected intersections, and receive proper advice and information on their suitability for these busy roads from staff.

The Board’s feedback is attached (Attachment A to this report).

Bus Route Extension/ Bus Stop Installation to Meadowbank Train Station:

The Board is still waiting on a presentation from AT for three viable layout options for an additional bus stop. This was promised several months ago and members of the community are in regular contact with me asking for detail on progress. I have required presentation via our AT rep and by way of resolution at last month’s business meeting that those options be put to the Board.

Broken Yellow Lines:

Feedback from the Board was sought regarding installation of broken yellow lines in Robert Hall Avenue. Initial resistance to this proposal led to a site visit to ascertain whether the proposal was justified given the high demand for parking in this area. This is a no exit street adjacent to the motorway that is extremely narrow. The loss of several spaces is justified given the access problems caused by parked cars, effectively preventing any ingress/egress for trucks/service vehicles.

Street Sign Vandalism:

A least 2 signs in the roundabouts in Baddeley Ave (adjacent to Madills Farm) were bent over to the extent that they were unreadable. AT have since made repair but given that this happened during the school holidays there is the possibility that we have local students committing vandalism. If there is a repeat it may be worthwhile contacting local schools – not to make accusations but to alert them that it is happening and encourage the pupils to take pride in their area.

Parking Consultations Mission Bay & Ellerslie:

These are taking a long time to happen after an initial flurry of activity approximately 2 years ago and as a consequence there is confusion in the public realm, as some organizations believe that there has already been consultation and the next step is implementation. AT have advised that the Mission Bay parking review has started (Sept 17 – Jan 18) with Ellerslie’s imminent (July 17 – December 18).

The Parking Team is coming to present to us on 28th November. I anticipate that at that stage we should be advised of specific public survey/consultation dates.

Lucerne Rd Traffic Calming

On my request AT engineers investigated the removal of the concrete ‘traffic calming” islands near the top of Lucerne Rd where it intersects with Remuera Rd, to alleviate the current problem of the traffic bottleneck they create by effectively blocking the left turning lane.

Their advice is that they still serve a purpose of ‘calming traffic’. These structures are only metres from the intersection when traffic has already slowed and I would question whether they have any discernible effect whatsoever on vehicle speeds on Lucerne Rd.

Safety / Transport Issues in the Ward:

By far the most enquiries I have received this month have related to matters of safety on our roads and streets. Other ongoing issues include:

· Excessive traffic speeds in residential streets (in particular Swainston Rd)

· Long wait times at uncontrolled intersections

· Lack of available parking at Ōrākei Train station & Remuera Shopping Centre

· Dangerous intersections for pedestrians (inc; Morrin Rd/Merton Rd and Meadowbank Rd/Remuera Rd).

Environment:

Safe Swim Programme Launch:

Installation of trial digital signage at Selwyn Reserve, Mission Bay Beach.

Pollution Incident:

There was one pollution incident reported in the Ward this month – A DWSO (Dry Weather Sewerage Overflow) reported in Sayegh St with problem coming from a manhole overflow at 21 Edmund St. I made enquiries into this and have been informed that Council Staff attended the event within the hour and Watercare were alerted. The waterline was water-blasted to clear blockage and spillage was cleaned. The wastewater into creek stream potentially affected was checked downstream and cleared given OK for contaminants.

Excessive Dog Excrement:

Dog Management Bylaw 2012

11 Dog Faeces

(1) The owner of any dog that defecates in any public place or premises other than that occupied by the owner must immediately remove and dispose of the faeces in a way that does not cause a nuisance.

While carrying out the Parks audit I noticed an unacceptable amount of dog excrement both in some of our Reserves and the streets nearby. There has also been a considerable amount of comment on social media and the Neighbourly site about this problem this month. Remuera Business Association have logged this as an issue in their business area. I have examined the statistics for Auckland under our Animal Control bylaws and it seems that not one infringement notice has been issued for a dog owner allowing their pet to defaecate in a public place, despite the bylaw ( as specified above ) The increasing number of dogs being registered, together with the growing demand on our parks & reserves means this problem is not going away any time soon. As Environment Lead I am looking into running a campaign in 2018 to:

1. Encourage ALL dog owners to pick up the poop, and keep our Ōrākei Reserves clean.

2. Educate the public about their obligations as dog owners under the Dog Management Bylaw 2012, and remind them of the risks of infringement ($300 fine)

3. Champion the Star Dog Owners who carry the extra bag and pick up not only their own dog’s refuse but that of others.

I see this campaign running in conjunction with Animal Control staff, with buy in/sponsorship from local vets, dog groomers, and dog clubs/groups. I would like to coordinate it with the “Big Dog Walk with Lots of Dogs” event that is held in Waiatarua Reserve annually which attracts over 2000 participants.

Ghost Fishing Clean Up – Okahu Bay

Ghost Fishing New Zealand (GFNZ) is a group of people including divers who retrieve old dumped fishing gear and other rubbish from the sea bed. The group is based in Wellington, but made a trip to Auckland to do a clean-up in Okahu Bay on 21st October. Unfortunately the weather was atrocious and visibility very poor with strong tide pull on the day. The good news however, is that the divers reported the sea bed to be much cleaner and free of rubbish and old fishing netting than anticipated.

Ros Rundle and I attended the clean-up event and later that evening met organisers at a public information evening at Kelly Tarlton’s. GFNZ are keen to return for a clean-up in the Bay on removal of the boating moorings required under the provisions of the Unitary Plan due to take place next year.

Pictured with Co-Founders Rob Wilson & Serena Cox and GFNZ divers, Ros Rundle and Ebrahim Hussain from Auckland Council

Activities since: 6^th October 2017

Date	Activities
10th October	Auckland Transport Meeting Review of Standing Orders
12th October	OLB Workshop
14th October	Parks Audit – Review of Parks Maintenance in St Johns Meadowbank & Ellerslie as part OLB Audit of all 124 Parks & Reserves in Ōrākei Local Board area
15th October	From the Deck” – Attendance at gathering of residents, Council staff, Ōrākei & Waitemata Local Board members to workshop Newmarket Stream restoration Project
16th October	Meeting with AC staff to discuss Ghost Fishing project Input into Regional/Sub Regional Decision Making Workshop attendance Ellerslie Business Association AGM attendance
17th October	Parks Meeting Community Facilities Meeting
19th October	Board Member Update OLB Business Meeting attendance
21st October	Clean up event – Ghost Fishing NZ @ Ōrākei Wharf Information on Ghost Fishing evening hosted by Kelly Tarlton’s
24th October	Auckland Transport Update
26th October	Board Member Update OLB Workshop
30th October	Local Board Briefings – Auckland Town Hall C&R “Sharpening the Pencil” function attendance
31st October	Meeting with OLB Chairman Colin Davis, Deputy Kit Parkinson, & Cr Desley Simpson – OLI initiative
2nd November	Ōrākei Local Board Initiative presentation to Finance & Performance Committee OLB Workshop
5th November	Stonefields Residents’ Association AGM

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board feedback on Glen Innes Cycleways	203
b ⇩	Parks Summary – Meadowbank/ St Johns/ Ellerslie	207

Signatory

Author

Carmel Claridge - Ōrākei Local Board Councillor

Date: 5 November 2017

Ōrākei Local Board

16 November 2017

Board Member Report - Ros Rundle

File No.: CP2017/23645

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community

Economic Development

Remuera Business Association

The Remuera Business Association (RBA) meeting and an AGM was held this month with a new committee elected. Two new committee members were welcomed -

Robyn Hellawell from ASB and Xin Li Yoke from Catalyst Coffee.

The two new positions for the RBA have been filled as follows:

Cecilia Ngo - Business Development Manager (30 hours per week)

Hours: Monday - Thursday 9am - 5pm

Mob: 0274 133 819

Email: cecilia@remuera.org.nz (Not set up as yet)

Shelley McArthur-Dye - Admin Officer (10 hours per week)

Hours: Tuesday and Thursday 9.30am - 2.30pm

Mob: 021 2787 519

Email: shelley@remuera.org.nz

After 7.5 years as Manager of the RBA Laura Carr is leaving. Laura has been a huge asset to Remuera and will be sorely missed by all. We wish her all of the very best for her future.

Pictured: Scott Dargaville, Laura Carr and Adrian Barkla

Remuera Business Association are still waiting for feedback from Auckland Transport as follows:

1. Clonbern Lane Service Agreement feedback as to what can be done to keep it cleaner than what is at present being done.

2. Update on EV chargers for cars and bikes in the Clonbern Car Park

3. When the Victoria Ave road works will start

4. The update regarding the taxi stands in Clonbern Road.

Ellerslie Business Association

A meeting and the AGM was held this month.

Board elected and John Rennell elected as Chairman and Murray Wells as Treasurer and a new committee member was elected - Reece Mountford.

A Resolution was passed to increase the targeted rate.

Regarding AT updates:

1. Still waiting for information as to when the yellow dotted lines will be painted on Ladies Mile.

2. Update regarding when the pedestrian crossing on Ladies Mile to be done. The request from EBA is that it be done in January 2018.

Mission Bay Business Association

AGM Held and 5 committee members elected.

There are several on-going projects to be finalised:

1. Bike Rack on Selwyn Reserve

2. The parking consultation in Mission Bay

3. BBQ and Fitness signage

4. Tree Light maintenance

5. Streetscape safety – possible placement of reinforced concrete pot plants along Tāmaki Drive on the new streetscape

6. Photo frame proposal

7. Millennium Bridge walkway

Community

Ōrākei Community Association

The ‘We Love Ōrākei’ Photographic Competition closed on 25 October.

Judging took place on 27 October

Winners advised 28 October

Congratulations to the Winner Dukhan Lee

2nd Brian Retief

3rd Mike O’Brien

Under 14 winner - Madison Fleming

The winning photograph is to be auctioned at the Ōrākei School Art night on 10 November with the proceeds going to the school.

St Lukes Church – Community Centre

Visit with Member Wong for a meeting with Susan Ropati –Community Centres Manager, Colin Rose Manager of the St Lukes Community Centre and Kev Carter Strategic Broker for the Ōrākei Local Board. The centre has 3 large rooms for meetings which are under-utilized at present. Very keen to have more groups using the centre.

Pictured: Members Rundle and Wong from OLB with Colin Rose and Susan Ropati

Activities attended

Date:	Activity:
10 October	Workshop regarding Standing Orders
12 October	IT assistance from ISS Department OLB workshop Ōrākei Community Association meeting
13 October	Meeting with Manager of Mission Bay Business Association
14 October	Attended Auckland East Arts Exhibition
16 October	Regional and Sub regional meeting Ellerslie Business Association meeting Ellerslie Business Association AGM
17 October	Remuera Business Association meeting Community Facilities meeting Parks Meeting Mission Bay Business Association AGM
19 October	Visit to St Lukes Church/Community Centre for meeting with Colin Rose, Susan Ropati and Member Wong Meeting and update with Susan Ropati on Community Centres in Ōrākei Meeting with OLB Transport lead regarding several AT issues Business Meeting OLB
21 October	Attended Ghost fishing on Ōrākei Wharf Talk at Kelly Tarlton regarding Ghost Fishing
24 October	AT Update
25 October	Remuera Business Association AGM
26 October	OLB Workshop
27 October	Judged Ōrākei Photo Competition
30 October	Local Board rates briefing C & R meeting get together
31 October	Meeting with Chief AT Strategy and Development Manager Cynthia Gillespie Eastern Bays Network meeting at Ōrākei Community Centre
2 November	OLB presenting to Governing Body for linkages for the shared path OLB workshop

Ghost Fishing off Ōrākei Wharf, Auckland

A group of dedicated divers from Wellington have joined with some like minded Auckland divers to help save the Auckland Harbour by gathering rubbish which has ended up in our Waitemata Harbour.

Critters which were saved during the clean up

Divers bring up rubbish from sea bed

Article in the November issue of The Hobson

Attachments

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Signatory

Author

Rosalind Rundle - Ōrākei Local Board Councillor

Date: 4 November 2017

Ōrākei Local Board

16 November 2017

Board Member Report - David Wong

File No.: CP2017/23699

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Community

Other (alternate portfolio holder): Economic Development

Significant Points

· Under direction of Board Deputy Chairman Parkinson – undertook comprehensive review of Remuera vicinity parks and reserves and performance of Ventia for maintenance/mowing; the result was disappointing and feedback to Governing body and Community Facilities was reflective of the current state

· ASB Stadium – on going discussion with Geraldine Wilson – Activation Advisor on options for naming rights for the Council funded stadium

· Liaison with Board member Churton on developments on Morrell Bistro, Upland Road – and potential for notification

· Liaison with Board member Churton on developments on Ōrākei Point – potential for notification

· Attended St Lukes Community Church visitation with Board member Rundle (19 Oct 2017); good operations and utilisation

· Attended St Heliers Community Group – proposal for Glendowie Community Hall redevelopment; with Board Deputy Chairman Parkinson – and Pauline Stewart; 1 Nov 2017

· Initial discussions with Kev Carter on Remuera safety patrol (in association with Jessica Phuang and Remuera Chinese Association).

Community

East City Community Trusts (ASB Stadium)

· Continuation of seeking alternate naming sponsor; continue to use ASB as a marketing/profile until alternative secured. There is overhead to pull ASB from website/brochures et al

· Discuss options of Auckland Council naming rights protocols – per attached

· A review is underway to develop the health and safety obligations – to ensure compliance with newly implemented legislation.

Mission Bay Kohimarama Residents Association continue to seek resolution to:

· 3 October meeting attended by Constable Todd Martin – provided informative overview and insights to disorderly behavior and benefits of cameras on Selwyn Reserve

· Discussion on profile of Tāmaki Drive Master plan and a greater integrated approach and strategy required; concern that current approach to projects and works is fragmented; Alan Minson to work with Mike Padfield for strategic options.

Ōrākei Community Association

· Discussion on photographic competition; noted sterling work undertaken by Jacquie Zelcer (Ray White) by injecting new ideas and enthusiasm to the Ōrākei Community Association.

St Lukes Church

· Met Colin Rose – Administrator for Community of St Lukes – good understanding of facilities and utilisation. Key theme for future years – support to young offenders and remediation groups.

Activities for the period: October 2017 – November 2017

Date	Activities
5 October 2017	Ōrākei Local Board workshop
6 October 2017	Attendance at Taiwanese Economic Cultural Office; with Councillor Desley Simpson
9 October 2017	Ellerslie Residents Association
14 October 2017	Remuera area parks OLB audit and review
16 October 2017	Ellerslie Business Association AGM
17 October 2017	ASB Stadium meeting
19 October 2017	Communities Facilities catch up – St Lukes Church, Remuera Road OLB Business meeting
25 October 2017	Remuera Business Association AGM; Metlife Care, St Vincents Aveune
26 October 2017	Ōrākei Local Board workshop
1 November 2017	Tāmaki Drive Protection Society AGM; St Heliers Community Hall
2 November 2017	Ōrākei Local Board presentation to FInance and Performance Committee Ōrākei Local Board workshop; Town Hall
7 November 2017	Mission Bay /Kohimarama Residents Association meeting