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Ōrākei
Local Board
16 November
2017
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1 Welcome
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4
Confirmation of Minutes
5 Leave of Absence
There were no
requests for leave of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation - Kevin Lamb, Age Concern Auckland Inc
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Kevin Lamb, CEO, Age Concern Auckland Inc, was in
attendance to provide an overview of Age Concern, the services that it
provides to the community, and issues and trends observed in the last year
with a focus on how it envisages working with local boards to empower older
vulnerable Aucklanders.
An updated presentation was tabled in support of this
item. A copy has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
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Resolution number OR/2017/222
MOVED
by Chairman C Davis, seconded by Deputy Chairman K Parkinson:
That the Ōrākei
Local Board thanks Kevin Lamb, CEO, Age Concern Auckland
Inc, for his attendance and presentation.
CARRIED
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Attachments
a Presentation:
Age Concern Auckland
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8.2
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Deputation - Graeme Smith and Vee Samuel, Glendowie Community
Centre
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Graeme Smith, General Manager of the St Heliers
Centre, and Vee Samuel, Manager of the Glendowie Community Centre, attended
the meeting in Reverend Pauline Stewart’s absence to discuss a proposal
to redevelop the Glendowie Community Centre.
Documents were tabled in support of this item. A copy
has been placed on the official minutes and is available on the Auckland
Council website as a minute attachment.
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Resolution number OR/2017/223
MOVED
by Chairman C Davis, seconded by Member D Wong:
That the Ōrākei
Local Board:
a)
thanks Graeme Smith, General Manager St Heliers Centre, and Vee
Samuel, Manager Glendowie Community Centre, for their attendance and
presentation.
b)
supports the proposal in principle and requests staff to work
with St Heliers Church and Community Centre to investigate options for
expanding the Glendowie Community Centre and to report back to the Board at
its February 2018 meeting.
c)
requests staff to undertake the appropriate analysis to assess
the community needs in the Glendowie area.
CARRIED
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Attachments
a Presentation:
Redevelopment of the Glendowie Community Centre
b Proposal
for redevelopment of Glendowie Community Centre
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8.3
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Deputation - John La Roche, Kepa Bush and the Eastern Songbird
Project
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John La Roche was in attendance to provide an update
on Kepa Bush Reserve, in particular the maintenance, upkeep and condition of
the Reserve and also to inform of the establishment of the Eastern Bays
Songbird Project, its targets for year one, achievements to date and project
funding requirements moving forward.
Documents were tabled in support of this item. A
copy has been placed on the official minutes and is available on the Auckland
Council website as a minute attachment.
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Resolution number OR/2017/224
MOVED
by Chairman C Davis, seconded by Member C Claridge:
That the Ōrākei
Local Board thanks John La Roche for his attendance and
presentation.
CARRIED
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Attachments
a Report:
Eastern Bays Songbird Project
b Report:
Kepa Bush
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Secretarial note: Member Millar left the meeting at 3.47pm.
Secretarial note: Member Millar returned to the meeting at 3.50pm.
9 Public Forum
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9.1
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Public
Forum - Lynley Olsen, management of parks, the Ōrākei Basin and its
southern track renewal
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Lynley Olsen was in attendance to discuss the management
of Parks, Orakei Basin and its southern track renewal, in particular erosion
management and consultation process concerns regarding the proposal to
upgrade the southern walkway and surrounding land and basin edges.
A powerpoint presentation was tabled in support of
this item. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minute attachment.
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Resolution number OR/2017/225
MOVED
by Chairman C Davis, seconded by Deputy Chairman K Parkinson:
That the Ōrākei
Local Board thanks Lynley Olsen for her attendance and
presentation.
CARRIED
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Attachments
a Presentation:
Management of Parks, Orakei Basin and Southern Track Renewal
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9.2
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Public
Forum - David Ealson, Stonefields Community Centre and Stonefields Community
Network Newletter funding application
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David Ealson and Matt Maingay from the Stonefields
Community Network Inc were in attendance to discuss initial stages for a Stonefields
Community Centre.
A presentation was tabled in support of this item. A
copy has been placed on the official minutes and is available on the Auckland
Council website as a minute attachment.
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Resolution number OR/2017/226
MOVED
by Chairman C Davis, seconded by Member D Wong:
That the Ōrākei
Local Board:
a)
thanks David Ealson and Matt Maingay, Stonefields
Community Network Inc, for their attendance and presentation.
b)
suggests that the Stonefields Community Network Inc work
closely with the Stonefields Residents Association (that the Board recognises
as the official Residents Association for the Stonefields area) with any
community activities.
c)
supports the proposal in principle and requests staff to work
with Stonefields Residents Association and Stonefields Community Network Inc
to investigate options and sites for a Stonefields Community Centre and to
report back to the Board at its February 2018 meeting.
CARRIED
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Attachments
a Stonefields
Community Centre
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Auckland Council's Quarterly Performance Report: Ōrākei
Local Board for quarter one, 1 July - 30 September 2017
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Audrey Gan, Lead Financial Advisor was in attendance
to speak to this report.
The Local Board Financial Performance –
Ōrākei financial summary as at September 2017 was tabled in support
of this item. A copy immediately follows at the end of these minutes.
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Resolution number OR/2017/227
MOVED
by Chairman C Davis, seconded by Deputy Chairman K Parkinson:
That the
Ōrākei Local Board:
a)
receives the performance report for the
financial quarter ending 30 September 2017.
b)
does not receive the Ōrākei
Performance Measure Outlook (attachment C to the report) as it considers that
the performance targets that Auckland Council uses for its reporting are
inadequate due to a too small sample size to provide accurate results which
are not an effective measure of performance.
c)
receives the tabled Local Board
Financial Performance – Ōrākei financial summary as at
September 2017 noting support for the continued improvement of financial
reporting to local boards and requests in future that The Landing revenue and
expenditure be reported in the Board’s quarterly financial performance
report.
d)
approves the amendments to the
following projects from the Work Programme 2017/2018:
i.
Stonefields open space development (ID
2615) be deleted once merged with Ōrākei – Heritage Trail (ID
3136)
ii.
Coastal ecological restoration –
Tahuna Torea Mangrove removal (ID 3338) be deleted as it is a duplication of
Tahuna Torea – Mangrove removal (ID 3366)
iii.
Enhancing council-owned heritage
features in the Ōrākei area (ID 3343) be deleted as it is a
duplication of Built Heritage Improvements – searchlight emplacements
(ID 2805)
iv.
Michaels Ave Reserve sportsfield
development (ID 3093) be deleted as the project was completed in the
2016/2017 financial year.
e)
requests staff to follow up and report
back on the costs and implementation of the concept plan for the Rock Pile
Park, Stonefields, as per the Stonefields Open Space Network document.
f)
requests staff to follow up and report
back on the costs, funding options and implementation of changing rooms and
clubrooms at Michaels Ave Reserve (ID 2606).
CARRIED
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13
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Review of a grant application from Ōrākei Local Grants
Round One 2017/2018
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Resolution number OR/2017/228
MOVED
by Chairman C Davis, seconded by Member T Millar:
That the Ōrākei
Local Board:
a)
notes that as it has been informed that
the event location has now been changed from Ellerslie Park to the church
grounds at 20 Cawley Street, Ellerslie, as the organiser has not been able to
obtain an event permit in time and that the event is being reduced to
accommodate the smaller venue and available funding, therefore it rescinds
the following resolution made by the Board at its meeting held Thursday, 19
October 2017:
Resolution OR/2017/198
a) approves
the following 2017/2018 Ōrākei Local Board Local Grants Round One
grant:
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Christian City Church
Auckland trading as C3
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Towards costs for the
stage, sound, lighting, generators and toilets for Christmas in the Park on
3 December 2017 on condition that the show is non-denominational and open
for all public
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$10,630
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b)
declines the grant application to the
Christian City Church for the “Christmas in the Park” event
(LG1812-128).
CARRIED
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14
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Auckland Transport Update – November 2017 to the Ōrākei
Local Board
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Felicity Merrington, Elected Member Relationship
Manager was in attendance to speak to this report.
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Resolution number OR/2017/229
MOVED
by Chairman C Davis, seconded by Member C Claridge:
That the Ōrākei
Local Board:
a)
receives the Auckland Transport Report, Ōrākei Local
Board, November 2017.
b)
strongly reiterates the Board’s resolution from its 21
September 2017 meeting:
‘That Auckland Transport
be requested to provide a rough order of costs to
extend the footpath and road in
Ngahue Reserve off College Road, St Johns as
detailed in the tabled Local Board Transport
Capital Fund Proposal Form’
noting that this information is required from
Auckland Transport to feed into the Colin Maiden Park Implementation Plan
priorities which is a current work programme of the Board.
CARRIED
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15
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Road Name Approval for a New Private Road at 12 and 46 Abbotts
Way, Remuera
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Resolution number OR/2017/230
MOVED
by Chairman C Davis, seconded by Member T Churton:
That the Ōrākei
Local Board approves the new road name ‘Pūkio Lane’
proposed by the applicant, under section 319(1)(j) of the Local Government
Act 1974, for the jointly owned access lot created by way of subdivision at
12 and 46 Abbotts Way, Remuera.
CARRIED
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16
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Amendment of the Auckland Transport Election Signs Bylaw 2013 and
its impact on local parks
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Carol Stewart, Senior Policy Advisor and Richard
Harker, Senior Solicitor were in attendance to speak to this report.
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Resolution number OR/2017/231
MOVED
by Chairman C Davis, seconded by Member C Claridge:
That the Ōrākei
Local Board:
a)
amends landowner approvals for election signs to provide a four
week time restriction on local parks and reserves in the Ōrākei
Local Board area as identified in the List of Election Sign Sites.
b)
requests Auckland Transport’s Traffic Control Committee to
provide a four week time restriction for election signs on road reserves to
provide a consistency for public sites across Auckland.
c)
requests Auckland Transport’s Traffic Control Committee to
consider updating its List of Election Sign Sites to reflect these time
restrictions in accordance with clause 6 of the Election Signs Bylaw 2013.
d)
formally requests speaking rights at the next Auckland
Transport Traffic Control Committee meeting and at the next Auckland
Transport Board meeting.
e)
requests that the above resolutions be forwarded to all local
boards for their information.
CARRIED
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17
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Input to the Review of Citizens Advice Bureaux services
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Resolution number OR/2017/232
MOVED
by Chairman C Davis, seconded by Member D Wong:
That the Ōrākei
Local Board delegates authority to the Chairman and
Deputy Chairman to provide the Board’s feedback on the draft options for
supporting the future provision of Citizens Advice Bureaux services to
Auckland’s communities by 1 December 2017.
CARRIED
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Secretarial note: Member Claridge left the meeting at 5.08pm.
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18
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Review of representation arrangements - process
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Resolution number OR/2017/233
MOVED
by Deputy Chairman K Parkinson, seconded by Member R Rundle:
That the Ōrākei
Local Board:
a)
does not support having any preliminary consultation but rather
it supports only one round of consultation after the initial proposal on
representation has been developed.
b)
does not endorse the proposed Mayoral governance political working
party being tasked with the representation review as this review strongly
impacts all boards and it is possible the working party will not be
representative of the views of all boards.
c)
requests that the Mayoral governance political working party
includes a member of the Ōrākei Local Board.
d)
supports the individual local boards hearing local submissions from
their respective local board area on the representation review rather than
this being done by the proposed Mayoral governance political working party.
e)
endorses Chairman Davis and Member Claridge for their
nomination for membership on the Mayoral governance political working party.
CARRIED
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Secretarial note: Member Claridge returned to the meeting at 5.10pm.
28 Consideration
of Extraordinary Items
There were no extraordinary items.
5.21 pm The
Chairman thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōrākei Local Board
HELD ON
DATE:.........................................................................
CHAIRMAN:...............................................................
Item 12:
Year to date September results compared to revised budget
Overall operating result is $1.3m below
budget.
Operating revenue is $10k behind budget
due to higher revenue from community halls and community centres offset by nil
revenue from sports field charges.
Operating expenditure is $1.3m below
budget. In Locally Driven Initiatives (LDI Opex), expenditure is below budget
by $121k with no current issues, and some projects are yet to commence. In
Asset Based Services (ABS Opex) expenditure, facilities service contract.is
below the budget.
Overall capital expenditure is $1.3m and
mainly spent on open space development in Stonefields, LDI capex projects and
sports development. Capital expenditure delivery is $1.3m below the revised
budget.
Operating Revenue is $10k behind budget.
In community services, revenue has exceeded budget by $15k due to improved usage
in Ōrākei Community Centre, Ellerslie War Memorial and Leicester
Hall. No revenue from sport fields charges.
Operating
Expenditure is under
the budget by $1.3m overall.
In Locally Driven Initiatives (LDI Opex)
expenditure is below budget by $121k with no current issues and some projects
are yet to commence. (Please refer to work programme for quarter 1 on
status of opex projects). Expenditure will be evaluated before the half year
financial report, for any early indications of potential underspend or
non-delivery.
In Asset Based Services (ABS Opex)
expenditure is below the budget by $1. 2m and mainly in Local parks, sports and
recreation activity. This is primarily due to facilities contract where both
the scheduled and the response maintenance areas are below the budget. This is
the first set of accounts for this project and it is expected that it will take
at least a full year to collect stable and more predictable costings for
budgets for the Long Term Plan. Over the 21 local boards there are
variances both under and over budget for the parks contracts, with an overall
saving of 6%.
Financial Year 2017 opex deferrals are
listed below:
Capital delivery for the first quarter is $1.3m and is
behind budget by $1.3m.
Capital spend is mainly for open space development in Stonefields,
LDI capex projects and sports development. Further details of capital
expenditure delivery by projects are explained in the work programme 2017/2018
Q1 report.
