Agenda of Papakura Local Board

1 Welcome

Member Felicity Auva’a will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 25 October 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Papakura Business Association Annual Report and Audited Accounts - Tracy Shackleton

Purpose

1. Tracey Shackleton, Papakura Town Centre Manager, will present the Papakura Business Association’s Annual Report and audited accounts.

Executive summary

2. N/A

Recommendation/s

That the Papakura Local Board:

a) Thank Tracey Shackleton, Papakura Town Centre Manager, for presenting the Papakura Business Association’s Annual Report and audited accounts.

8.2 Deputation - Creative Souls

Purpose

1. Deahne Lakatini from Creative Souls will address the board about the youth art project which was exhibited in September 2017 and also wish to discuss with the board on another proposal.

Executive summary

2. N/A

Recommendation/s

That the Papakura Local Board:

a) Thank Deahne Lakatini from Creative Souls, for her presentation on the youth art project.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Papakura Local Board

22 November 2017

Health Check report - allocation of funding

File No.: CP2017/22321

Purpose

1. To approve the scope of the Papakura town centre health check and authorise the Local Economic Development Team at Auckland Tourism, Events and Economic Development (ATEED), to commission the relevant research required to undertake the health check.

Executive summary

2. The Papakura Local Board at its business meeting on the 7 June 2017 approved the Local Economic Development (LED) Work Programme.

3. The work programme comprised, support for the facilitation and implementation of initiatives coming out of the Papakura Commercial Project Group and funding reserved for a Business Improvement District (BID) top up.

4. The total value of the LED work programme is $140,000 of which $110,000 was allocated to actions related to the Papakura Commercial Project Group.

5. The Papakura Commercial Project Group has identified the need for a health check to be undertaken of the current Papakura town centre. The health check will assess the town centre against a number of indicators of vitality and viability. This information will help to establish a baseline of information to monitor progress and assist with the further planning of actions necessary to create a ‘vibrant and prosperous town centre’ as envisaged in the Papakura Local Board Plan.

6. The board is being asked to approve the scope and release of funding for the Papakura town centre health check from its LED budget.

Recommendation/s

That the Papakura Local Board:

a) approve the scope of the Papakura town centre health check which includes:

i) an analysis of the scale and function of the centre, and

ii) an analysis customer views and behaviour.

b) authorise the release of up to $20,000 funding from the Commercial Project Group Implementation budget line (Sharepoint ID 646) to undertake the Papakura town centre health check.

Comments

7. The Papakura Commercial Project Group was established in February 2016 with the purpose of identifying outcomes and opportunities for Papakura, with a view to setting out a number of actions that the participants in the group could work together on to deliver. The main objective of the group is to help Papakura work towards realising the Auckland Plan vision for the centre as one of the ten metropolitan centres in Auckland.

8. The Commercial Project Group comprises representatives from the Papakura Local Board, Papakura Business Association, local businesses from outside the Business Association area, Auckland Transport, Auckland Council departments and ATEED. It has an independent chair and draws in subject matter expertise as required.

9. The group has identified the following work stream areas that are being looked at in greater detail by the Commercial Project Group to develop a series of actions to be implemented in the coming financial year:

· Economic

· Community Participation

· Connectivity and Transport

· Town Centre planning

· Sports, Arts and Culture

10. As part of the town centre planning and economic work streams the Commercial Project Team has identified the need to undertake a health check of the current town centre. This will help to assess the town centre against a number of indicators of vitality and viability to be able to form a judgement on the relative health of the centre.

11. In addition to this the health check will establish a baseline which can then be used to monitor the centre’s health over future years. It is recommended that the health check would be undertaken on a regular basis every two to three years. This will also enable an assessment to be made of the impact of any initiatives aimed at addressing issues or opportunities in the Papakura town centre.

12. The proposed scope of the town centre health check is attached to this report (see attachment A). It seeks to look at a number of indices:

· Scale and function

· Capacity

· Financial performance

· Accessibility

· Town centre initiatives

· Accidents and Security

· Customer and residents views and behaviour

13. In order to assess the centre against the indices it is recommended that the local board commission research in regard to the Scale and function of the centre, and customer views and behaviour. This is because following a review of work undertaken on Papakura by Auckland Council and The Papakura Business Association, staff have identified that in these areas information is not as detailed as required for the health check. In other areas data can be sourced through Auckland Council departments and Council Controlled Organisations such as Auckland Transport or the Business Association.

14. The research will enable the health check to identify:

· Retail Outlets Total gross floorspace / total number of units

· Leisure, Culture and Arts: Total gross floorspace / total number of units

· Office Floorspace : Total gross floorspace

· The number of education facilities

· The number of health facilities

· The number of civic and community facilities

· The total number of employees in the town centre at the current moment in time

· Actual views of the people who do not visit the Papakura town centre

· Actual perceptions of the town centre by people who do visit the centre.

15. While the local board has previously commissioned research on the commercial property in the local board area and has undertaken a business survey. The local board decided to exclude the town centre from these two pieces of research. As such only a total amount of floorspace has been identified by the research by the Business Association in developing its strategic plan and by the commercial property study undertaken in 2014. As opposed to customer and resident views and the actual breakdown of floorspace in to particular retail types.

Consideration

16. Action 1.13 of the Papakura Local Economic Development Action Plan Attachment B seeks to establish a group to identify short and long term actions to enable the centre to transition to a metropolitan centre.

17. The proposed town centre health check scope was presented to the Local Board at the 30 August 2017 workshop, and has been amended to reflect the feedback from members given at that workshop.

18. In particular, the local board asked staff to investigate what research has already been undertaken, in order to prevent duplication of work.

Maori impact statement

19. There are no direct impacts as a result of this report on Māori. However, in implementing the programme, consideration will be given to the need to consult with Iwi and consider any impacts on Māori arising from the specific project(s) being undertaken.

Implementation

20. Following approval by the local board, the Local Economic Development ream at ATEED will begin to undertake the health check of the town centre and commission the research as outlined in this report. It is anticipated that any research will be commissioned in December 2017 and completed by March 2018. It is considered that it would be appropriate for the health check to be undertaken again every three to five years in order to monitor the health of the centre and any impacts that will result from the initiatives undertaken and supported by the Local Board.

Attachments

No.	Title	Page
a ⇩	Papakura Town Centre Health Check	15
b ⇩	Papakura Local Economic Development Action Plan	19

Signatories

Authors

John Norman - Strategic Planner Local Economic Development

Authorisers

John Duguid - General Manager - Plans and Places

Rex Hewitt - Relationship Manager

Papakura Local Board

22 November 2017

Papakura: Commercial Centre Project Group

Papakura Town Centre Retail Health Check

Draft Scope August 2017

Purpose

The purpose of the Town Centre health check is to primarily assess the town centre against a number of indicators of vitality and viability to be able to form judgement on the relative performance and economic health of the Papakura town centre. In addition to this, the health check will establish a baseline which can then be used to monitor the centre’s health over future years. It is recommended that the health check would be undertaken on a regular basis every three to five years.

Methodology

The health check process will seek to collate a set of information against a range of indicators to assess the relative health and performance of the Papakura Town Centre. This can then be used in the first instance to set a current baseline of information that can then be used to monitor the performance of the town centre and the impact that any initiatives undertaken on the centre have.

The process will also aim to identify any issues that can be addressed and make recommendations on actions that can be taken to help improve the performance of the town centre.

Indicators

The proposed indicators to be used in the health check process are categorized under the following headings:

· Scale and function

o Retail Floorspace (total gross floor space (sqm) / total number of units under comparison good, convenience goods, service retail, vacant retail stores)

o Retail Outlets Total gross floorspace / total no of units:

§ Multiple retailers

§ Department stores

§ Independent retailers

§ Banks and building societies

§ Estate agents

§ Charity shops

§ Supermarkets

§ Discount centres

§ Vacant properties

o Leisure, Culture and Arts: Total gross floorspace / total no of units:

§ Cinemas / Theatres

§ Restaurants and cafes

§ Bars

§ Takeaways

§ Night clubs

§ Hotels

§ Hostels

§ Guest houses

§ Leisure centres & Swimming pools

§ Sports and health clubs

o Office Floorspace : Total gross floorspace

o Education facilities

o Health facilities

o Civic and community facilities

o Markets

o Evening shopping

o Employment (total no of employees in the town centre)

· Capacity

o Unimplemented resource consents

o Vacant sites with development potential

· Financial Performance

o Turnover

o Yields

o Rents

o Retail spend

· Accessibility

o Public transport accessibility

o Car parking (Public vs Private, timing)

o Facilities for cyclists

o Pedestrian flows (to help define core shopping area and fringe retail)

o Modal split for shopping trips

o Access audit (how accessible is the centre for disabled and older people)

o BID?

· Town centre initiatives

o BID in place

o Strategic plan

o Town centre attractions and cultural features

· Accidents and security

o Annual number of collisions by mode of travel

§ Pedestrian

§ Cycle

§ Public vehicle

§ Private vehicle

o Crime

§ Total number of recorded incidents

· Customer and residents views and behaviour

· Environment

o Access to open spaces

Town centre boundary

For the purposes of the health check it is proposed that the metropolitan centre designation set out in the Auckland Unitary Plan forms the area that will be used for the health check process.

Data collection

The evaluation of the Papakura metropolitan centre will be dependent on data that will be collected from a number of sources and may require the appointment of consultants to collect and report back on certain areas. The existing sources that have been identified are:

· The Papakura Business Association Strategic Plan

· NZ Stats

· Local Board Plan engagement responses

· 2014 Papakura Commercial Property Study

· 2014 Papakura Local Board Business Survey

· Auckland Council Research Information and Monitoring Unit (RIMU)

· Marketview Spend reports for Papakura Business Improvement District

Papakura Local Board

22 November 2017

Auckland Transport Update - October 2017 to Papakura Local Board

File No.: CP2017/24490

Purpose

1. This report:

a) Provides an update on the current status of Local Board Transport Capital Fund (LBTCF),

b) Responds to resolutions and requests on transport-related matters,

c) Provides a summary of consultation material sent to the Papakura Local Board (PLB),

d) Provides transport related information on matters of specific application and interest to the PLB and its community.

Executive summary

2. In particular, this report covers:

a) Progress on the local current PLB transport capital fund projects which include:

· relocation of the cycleway on Great South Road, Takanini;

· relocation of the pedestrian crossing on East Street;

· raised pedestrian crossing on Wood Street;

· signage plinth at the train station;

· walkway across the Pahurehure Inlet;

· Priority Greenway project 12;

· and electronic notice board at the train station.

b) Responses to resolutions made by the PLB on 25 October and 27 September 2017

c) Update of the Auckland Transport (AT) quarterly report

d) Update on the progress of Papakura Park and Ride

e) An update on the Safer Communities Programme - Papakura

f) Update of Long Term Plan and Regional Land Transport Programme

g) AT Metro ‘Go’ Campaign

Recommendation/s

That the Papakura Local Board:

a) Receive the report entitled “Auckland Transport Update – October 2017 to the Papakura Local Board”.

b) Allocates $1.28m and requests Auckland Transport to begin detailed design and report back a firm order of costs to build the Priority Greenway Project 12 from the Papakura Greenways Plan – from Elliot Street to Freelance Terrace.

Comments

Transport capital fund update

3. Project Updates

Table 1: Local Board Transport Capital Fund [LBTCF] – Current projects

Project Name	Problem or Opportunity Being Addressed	Current Status
Relocation of existing cycleway on Great South Road, Takanini.	On-road cycle lane is perceived to be unsafe and rarely used.	‘Rough Order of Cost’ (‘ROC’) ROC authorised by the Papakura Local Board (PLB) in May 2017. Estimated cost is approximately $4m. At this time due to limited funding, alternative solutions are being considered to achieve the desired outcome i.e. greenway section is also being investigated for LBTCF ‘ROC’ Priority Greenway project 12.
Relocation of pedestrian crossing on East Street, Papakura.	Existing pedestrian crossing seen as a potential safety hazard and located in the wrong position.	‘ROC’ requested by the PLB in May 2017 Investigations near completion. Pedestrian counts have been completed. Recommendations are currently being developed in preparation for PLB workshop.
Raised pedestrian crossing for Wood Street, Papakura.	Lack of safe pedestrian crossing on Wood Street and speeding.	‘ROC’ requested by the PLB in May 2017 Investigations near completion. Pedestrian counts have been completed. Recommendations are currently being developed in preparation for PLB workshop.
Signage Plinth at Papakura Train Station.	Lack of way-finding signage at the Papakura Train Station.	‘ROC’ requested by the PLB in May 2017. An estimate of $15k for signage at the train station has been provided. PLB request ‘On hold’ until Electronic Notice Board ‘ROC’.
Walkway/ Cycleway across Pahurehure Inlet.	Lack of pedestrian link between Longford Park and Pahurehure Esplanade Reserve.	‘ROC’ requested by the PLB in May 2017. Estimates based on similar projects in the region exceed $3 million. This exceeds the current balance of the LBTCF for this term and therefore will not be progressed at this time.
Priority Greenway Project 12 from the Papakura Greenways Plan - Elliot Street to Freelance Terrace.	No off-road cycleway/ pedestrian link to SH1 cycleway / walkway currently under development.	‘ROC’ requested by the PLB in August 2017. The estimate of $990k for this project has been provided. This allows for a 650m by 3m wide boardwalk without handrails with concrete connections at either end. The inclusion of handrails would raise the estimated cost to $1.28m.
Electronic notice board including maintenance costs.	Lack of way-finding signage at Papakura Train Station.	‘ROC’ requested by the PLB in August 2017. The provision of this type of signage does not meet the LBTCF funding criteria because it would not have a transport related purpose. Therefore, this cannot be delivered by AT.

Financials update

PLB Transport Capital Fund financial summary
Total funds available in current political term	$1,465,381
Amount committed to date on projects approved for design and/or construction	$156,237
Remaining Budget left	$1,309,144

Responses to resolutions

4. The resolution is detailed below in italics followed by AT’s response.

Resolution number PPK/2017/224

c) request that AT prioritise the installation of footpaths and speed limits on Walters Road and Airfield Road to give safe access to Kauri Flats and Holy Trinity School students.

Holy Trinity School - Warning Signage

An assessment of the need and required level of warning signage to alert drivers to the presence of a new school on Airfield Road was recently undertaken.

As a result of this assessment, AT has installed appropriate warning signage in advance of the school frontage. Our follow-up review of the signage installation has confirmed that this signage effectively highlights the school’s presence on Airfield Road, given the current road layout and environment.

It should also be noted that the final layout of Airfield Road, as it has been consented, has not yet been implemented. This includes a marked right turn bay which will provide a safe location for vehicles to turn into the site as well as highlighting the school frontage.

Holy Trinity School – request for speed reduction

With regard to the request for a 40km/h school zone for Holy Trinity Catholic Primary School, the use of school zones and the associated electronic signs is subject to meeting warrant criteria prescribed by central government regulations. The key criteria in determining whether the warrant is met are: the operating speed of vehicles on the road during the school peak times; and the level of school related activity on the roadside. This is measured in terms of the number of children crossing the road or getting into and out of cars on the roadside in the immediate area around the school entrances.

Based on a preliminary assessment of Holy Trinity Catholic Primary School, it is not currently considered likely meet to the warrant requirements for a 40km/h school speed zone. As such AT does not currently propose a 40km/h school speed zone on Airfield Road.

Therefore, the current warning signage is considered appropriate and the road marking changes that are expected will further improve the operation of Airfield Road around the school frontage, and additional signage or markings to highlight the school are not considered necessary.

Kauri Flat School - Speed reduction

Regarding the request to reduce the permanent speed limit along Airfield Road, AT reviews permanent speed limits in accordance with the requirements of the new Land Transport Rule: Setting of Speed Limits 2017 and also makes assessments under the New Zealand Transport Act’s (NZTA’s) new Speed Management Guide (SMG).

The new SMG is the development of a new approach to speed limit setting and recent changes to the speed limit rule that shift the focus towards the national safe system approach. The SMG places greater emphasis on the function and use of the road, the geometry of the road and the crash risk. The Speed Limits Rule (SLR) was recently rewritten in 2017 to incorporate the new approach used by the SMG.

The SMG allows for a range of rural speed limits 100, 80 and 60. Roads with an arterial function (higher traffic volumes), roads with straight/gently curved geometry, and roads with low crash risk will qualify for the higher rural speed limits, while roads with local access function (lower traffic and proportionately more walkers and cyclists), roads with winding geometry, and roads with higher crash risk will qualify for the lower rural speed limits.

Airfield Road is a semi-rural road with relatively high traffic volumes. The road has a straight geometry and the crash risk on the road is low-medium. Initial indications are that Airfield Road could qualify for a speed limit in the 60-80km/h range under the new SMG. The roll out of changes under the SMG will be gradual and initially targeted to the areas of greatest crash risk.

AT is currently developing a speed management plan for the region which will include a prioritised programme of work. This programme will identify the highest priority areas for initial roll out of speed management on approximately 10 per cent of the network. Implementation of the programme will commence in the 2017/2018 financial year through to 2020/2021. We will put forward your request to be assessed for inclusion in the speed management plan.

Kauri Flats School - Footpaths

Regarding the request for footpaths near Kauri Flats School, generally the road frontage outside private property will have footpaths provided as part of any development application consent approval. The primary issue on Walters Road is the frontage outside Bruce Pulman Park and the army base.

We are happy to confirm that AT is committed to progressing a footpath link between Bruce Pulman Park and the school on the northern side of the road. Our target is to have a footpath in place by the start of the new term in February 2018. Discussions have taken place in recent months with the School Principal of our plans. Completing footpaths on both sides of the road will take longer and will be linked with development.

Holy Trinity School - Footpaths

Likewise, footpath infrastructure on Airfield Road is being rolled out in tandem with development.

AT does have a separate programme for addressing gaps in development linked infrastructure. As our footpath programme for the current financial year is already over-subscribed, we will be investigating the footpath gap outside the Transpower site in the 2018/19 financial year.

c) request AT to proceed with obtaining the firm estimates of costs for the Priority Greenway Project 12 from the Papakura Greenways Plan – Elliot Street to Freelance Terrace.

As part of the process to progress this project to a ‘firm estimate of costs’, a specific project requires the allocation of funding as part of the process. Subsequently, this report recommends a resolution for the PLB to consider an allocation of funding for $1.28m to progress this project, which the PLB resolved last month – October 2017.

d) request an immediate update on the progress and confirmation of site location and funding for the Papakura Park and Ride which was due to be reported back to the PBL by 30 October 2017.

At the time of this report, work was still being undertaken to finalise the business case for NZTA funding. This work is expected to be completed before the end of November 2017.

e) request AT provide an explanation on the length of time it is taking to action current urgent projects identified by the PBL and outlined in the AT Report for October 2017.

AT is currently undertaking assessments/investigations into the specific matters as noted in the PLB October 2017 report. A sufficient length of time is required to: appropriately and accurately review resource consents and notices of requirement; undertake site assessments; to co-ordinate responses from various internal stakeholders to provide an accurate reflection of the situation; and also to determine the response to the concerns raised by the PLB.

f) request an explanation from AT as to the rationale for why ROC’s are required for the relocation of the existing cycleway on Great South Road, Takanini, as the current cycleway was not requested nor sought by the PLB. The cost of relocation should therefore be met by AT who installed the cycleway in the current location despite the PLB’s opposition.

At the February 2017 meeting the PLB resolved the following – “that the PLB e) Expresses their deep concerns to Auckland Transport around the cycleway on Great South Road and advocates to Auckland Transport to provide off road cycle facilities connecting Papakura and Takanini.”

As noted in the March 2017 report back to the PLB, their concern and advocacy had been noted and future progress would be reported back to the local board. At that time, AT had no plans for relocating the cycleway.

At the business meeting on the 24 May 2017, a LBTCF project was put to the PLB to obtain a ROC for the relocation of the existing on-road cycleway to the current footpath for the purposes of better understanding costs for its potential relocation. This option had been presented to the PLB at the workshop on 3 May 2017.

Most recently, at a workshop on the 11 October 2017, regarding the proposed Route 33 busway, PLB again reiterated their preference for a shared off-road walkway/cycleway to ensure safety for cyclists.

Resolution number PPK/2017/205

c) request AT to investigate urgently the condition of Pararekau Road, Hingaia.

An investigation into the work on this road was undertaken. It was found that during the installation of a major water pipe, damage to the road had occurred and that remedial works are required.

Currently, AT Road Corridor Compliance Team South are monitoring the site with Auckland Council Development Engineers for the safety of the road for road users.

HEB construction are currently monitoring the road, maintaining temporary traffic management, repairing potholes and are scheduled to reinstate the road in the next few months, dependent on programming, plant availability and weather.

The completed work will then be reviewed, and assessed by AT before formal sign off.

d) request AT to investigate urgently a 50kmh limit from the bridge and Hunua Road.

As noted earlier in this report, AT reviews speed limits in accordance with the requirements of the new Land Transport Rule: Setting of Speed Limits 2017 and also makes assessments under the NZTAs new SMG.

The SMG places greater emphasis on the function and use of the road, the geometry of the road and the crash risk.

Hunua Road is an arterial road that carries high traffic volumes including a relatively high number of cyclists. The geometry of the road varies significantly along its length, but is relatively straight within the existing 70km/h zone. Initial indications are that the industrial section of Hunua Road could qualify for a speed limit in the 50-60km/h range under the new SMG. The roll out of changes under the SMG will be gradual and initially targeted to the areas of greatest crash risk.

AT are currently developing a speed management plan for the region which will include a prioritised programme of work. This programme will identify the highest priority areas for initial roll out of speed management on approximately 10 percent of the network. Implementation of the programme will commence in the 2017/2018 financial year. It is expected that Hunua Road will be included in the review of the initial 10 percent of the network.

Quarterly Report

5. Every quarter AT provides reports about the organisation’s activities across the region. As part of this report, projects relevant to the local area are noted for general information and stated in the attachments to this report.

· Attachment A provides information about AT’s regional and local activities.

· Attachment B provides information about AT’s work with local schools.

Upcoming projects and activities of interest to the Papakura Local Board

6. Papakura Park & Ride

The Papakura Park and Ride is a trial project to construct a park & ride facility to help cope with the growth in patronage on the AT Metro network, specifically at the Papakura Train Station.

An engineering study was completed in December 2016 followed by a feasibility study completed mid-year 2017. Further design work to develop the business case is near completion to seek New Zealand Transport Agency (NZTA) funding for this project.

Delays have resulted in a reassessment of the time frame for obtaining funding confirmation from NZTA for this project.

Safer Communities Programme (SCP)

7. Papakura has been selected as one of three locations for the SCP to be initially trialled. The AT SCP seeks to improve road safety in communities and promote active modes of transport by improving pedestrian infrastructure.

8. The SCP examines how the active transport network can be developed to support the growth in future population and employment density by:

· Investigating and recommending improvements that promote and attract active transport modes.

· Focusing on strategic improvements, rather than on specific isolated treatments.

· Identifying treatments that could attract new users.

· Reducing safety risks for pedestrians and other road users, particularly around schools, transport hubs and town centres.

9. As stated in last month’s report to the PLB, consultation has now been completed and feedback is being collated. A workshop will be scheduled to present the feedback to the PLB at the earliest convenience.

New Rollerson Road footpath

10. AT has a list of approximately 500 sections of new footpath for consideration across Auckland.

11. Recently it has been raised that a section of Rollerson Road, Papakura, currently only has a footpath down the western side of the street. A footpath was not installed when the area was first established.

12. A request for the opposite side of the street to have a footpath installed has been received and is prioritised for investigation and design in 2017/18 and for construction in 2018/19.

Regional and sub-regional projects

Long Term Plan (LTP) and Regional Land Transport Programme (RLTP)

13. AT is a ‘delivery agency’ of Auckland Council (AC) and operates, maintains and builds Auckland’s transport infrastructure. AT are funded by AC, by our commercial operation and by central government. The recent national election and forthcoming LTP discussions will have major effects on what projects and services are delivered.

14. Later this year and early into the next year, AT and AC will be working with all elected members and communities to discuss and plan budgets for the next 10 years with a specific focus on the next three years. AT advises all local boards to carefully consider their key issues and to engage in these processes because this is their key opportunity to inform which projects are funded to AC’s Governing Body. It is therefore very important that any transport related issues or concerns are raised so that they can be considered at the time and space when there is greatest flexibility in allocating funding.

AT Metro ‘Go’ Campaign

15. Aucklanders are increasingly using public transport and record numbers of people are choosing to use public transport. In August this year Auckland’s commuter train network surpassed all its passenger forecasts to record 20 million train trips in one year, a mark that the network was not expecting to hit for another three years in 2020. This meets the strategic goals originally set for AT in the Auckland Plan and re-iterated in successive ‘Statements of Intent’.

16. Part of this success is the development of Auckland’s public transport infra-structures. Electrification, new stations, new bus networks and AT HOP all contribute, but it is also a product of regular promotional activities. The latest of which is the ‘Go’ campaign. In coming months’ posters and promotions like the one below will be seen around the City all contributing towards AT’s work to get more people using public transport.

Figure 2: Example ‘Go’ campaign poster

Consultation

17. AT provides the PLB with the opportunity to comment on transport projects being delivered in this local board area.

18. In the reporting period for October 2017, no projects were put forward for comment to the PLB.

Traffic Control Committee (TCC) decisions

19. TCC decisions within the PLB area are reported on a monthly basis. The decisions affecting this local board area are summarised below.

Table 2: TCC Decisions

Street name

Type of Report

Nature of Restriction

Committee Decision

Paparaka Drive, Twin Parks Rise

Permanent Traffic and Parking changes combined

No Stopping At All Times, Give-Way Control

Approved in Principle

Consideration

PLB views and implications

20. The PLB views will be taken into account during consultation on any proposed schemes.

Māori impact statement

21. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Health and Safety implications

22. Health and Safety is an inherent part of all AT projects. Any specific concerns will be covered as part of individual project reporting.

Implementation

23. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Papakura Local Board - Transport Report Attachment A	53
b ⇩	Papakura Local Board - Transport Report Attachment B	63

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

22 November 2017

Approval of amendment to masterplan for McLennan Park

File No.: CP2017/24465

Purpose

1. To approve an amendment to the masterplan for McLennan Park to enable the development of a revised pathway network.

Executive summary

2. Since the 2011 adoption of the masterplan for McLennan Park, a special housing area has been developed on the northern edge of the park, and major stormwater work has been undertaken on the park. The stormwater project includes funding for the development of improved access and shared paths in McLennan Park.

3. The development of the shared paths requires an amendment to the approved master plan. The proposed reconfigured shared path network will ensure that the special housing area is connected to the park, as well as providing access for maintenance of the stormwater infrastructure. Provision of pathways in McLennan Park supports implementation of the Papakura greenways plan.

4. The approved pathways are shown on the plan appended as attachment A. This report recommends approval of the revised masterplan for McLennan Park appended as attachments B and C.

Recommendations

That the Papakura Local Board:

a) approves an amendment to the masterplan for McLennan Park to enable the development of a revised pathway network.

Comments

5. The approval of the masterplan in 2011 enabled the development of McLennan Park as a sports park. In addition, a large special housing area is currently being developed adjacent to the park by Housing New Zealand.

6. A number of capital works projects are underway in Papakura to facilitate planned growth including, Artillery Tunnel, Grove Road Culvert, and Awakeri wetlands (Takanini Conveyance Channel).

7. The McLennan Park masterplan has guided healthy waters work in the reserve. However, a revision is required to enable access to the stormwater infrastructure for ongoing maintenance. While the 2011 masterplan envisions residential development adjacent to the park, there is limited detail as to how this will impact on the park. Housing New Zealand plans new roads and shared pathway’s that link the park to the new residential area.

8. As such, a modified path layout has been designed (attachment B and C) that better aligns with future uses of the park. The revised path network strengthens the connection to the future residential community and integrates the paths planned as part of the stormwater infrastructure project into the future park pedestrian network. This revised plan aligns with the Papakura greenways plans.

9. Funding is included in the current stormwater project for development of the planned paths within the development area. Funding for any additional pathway development will need to be prioritised as part of the development of the board’s capex work programme.

10. Planned stormwater infrastructure projects, such as the Awakeri wetlands development, also include planting improvements, and creation of view shafts. This work will enhance the recreational opportunities for visitors.

Consideration

Local board views and implications

11. The Papakura Local Board approved the masterplan for McLennan Park in 2011. The proposed revision updates the masterplan to align it with the Papakura greenways plan.

Māori impact statement

12. Engagement with mana whenua is ongoing through the development and implementation of the stormwater projects in Papakura. This feedback saw the renaming of the Takanini Cascades project to Awakeri.

Implementation

13. Implementation of the pathway is funded as part of the stormwater project. Upon completion, the asset will be handed to parks for ongoing maintenance.

Democracy Advisor: Please add Tony Morley – Senior Healthy Waters Specialist and Greg Lowe – Parks and Place Specialist as authors and delete me. Thanks!

Attachments

No.	Title	Page
a ⇩	Approved pathway plan in masterplan	67
b ⇩	Proposed revised pathways plan	69
c ⇩	Provised revised pathways plan - connections and views	71

Signatories

Authors

Emma Joyce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Rex Hewitt - Relationship Manager

Papakura Local Board

22 November 2017

Input to the Review of Citizens Advice Bureaux services

File No.: CP2017/24018

Purpose

1. To seek local board feedback on the draft options for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities.

Executive summary

2. Auckland Council is reviewing Citizens Advice Bureaux services in Auckland following a resolution by the Regional Strategy and Policy Committee in April 2016.

3. The review will determine the appropriate level of Auckland Council support for Citizens Advice Bureaux services from 2018/2019 onwards.

4. Thirty-one Citizens Advice Bureaux operate in the Auckland region.

5. Auckland Council fund Auckland Citizens Advice Bureaux Incorporated $1.839 million a year which then distributes the funds to bureaux.

6. Local boards have provided input to the review on the local relationships, services and funding. Staff have developed draft options to address the issues and opportunities raised. The options are in the table below:

Option 1: Enhanced status quo	Enhancements are a refined funding model, reporting improvements and strengthened local relationships
Option 2: Locally driven	Transfers responsibility for existing budget to local boards
Option 3: Regional service provision	Collective review of funding levels and number and location of service sites

7. Staff consider Option 3 to be the best option to achieve consistent regional service delivery. If CABx and CABNZ do not agree with Option 3, then Option 1 provides for greater consistency of service delivery than Option 2.

8. Staff will incorporate feedback from local boards on the draft options in to the review findings to be reported to the Environment and Community Committee in early 2018.

Recommendation/s

That the Papakura Local Board:

a) Provide feedback on the draft options for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities by 1 December 2017.

Comments

Background

9. On 7 April 2016 the Regional Strategy and Policy Committee resolved to:

“seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.” (REG/2016/22)

10. The review scope includes:

· alignment to council policy, strategic priorities, local board plans and policies

· equitable service provision – Aucklanders having access to the services they need across the region, responding to growth and change in Auckland’s communities

· equity of funding for bureaux across Auckland – the basis for how funding is distributed

· how Auckland Council interacts and engages with bureaux across Auckland

· communicating the impact and value of Citizens Advice Bureaux (CAB) services

· council’s governance needs and role with regard to reporting and accountability.

11. Since 2013 Auckland Citizens Advice Bureaux Incorporated (ACABx), a board made up of representatives from across Auckland bureaux, has been distributing the council funding to bureaux using a population-based funding model which replaced previous funding arrangements by legacy councils.

12. ACABx received $1.839 million for 2017/2018, which includes an annual inflation provision. This expenditure is included in the Long-term Plan 2015-2025.

13. Some local boards provide funding to their local bureaux in addition to the core funding allocated through ACABx. Local boards provide support to CAB through accommodation as the majority of bureaux are located in council facilities.

14. ACABx distributes funds to local CAB so that communities are provided with access to information, advice, referral and client advocacy services.

Current Auckland CAB services and alignment with local board plans and council strategies

15. Currently there are 31 Auckland CAB sites in 18 local board areas, with over 900 trained volunteers fielding approximately 300,000 enquiries per annum; 75% of the service is delivered face-to-face.

16. Support for CAB services aligns with the following:

· local board plan outcomes, such as connected communities, employment and housing

· Auckland Plan (strategic direction one): to create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· Empowered Communities Approach, where individuals, whānau and communities have the power and ability to influence decisions.

17. The first annual review of the Auckland Council-ACABx Strategic Relationship Agreement (2016-2018) noted the following achievements and issues:

· agreed relationship principles, established a governing group and secured CAB New Zealand (CABNZ) involvement to support the relationship

· work is still in progress to improve measurement and the CAB reporting model

· both parties acknowledged that the current arrangements limit the collective ability to achieve regional level change, including closure, rationalisation or new sites and influencing local service provision

· currently ACABx will not address the overall number and location of service sites operated by member bureaux, which is based on legacy council models. They will not consider opening new sites unless there is an increase in the overall funding envelope. Based on current information shared by CAB it is difficult to determine the value of the service in order for the council to review its funding commitment.

The review of CAB Services in Auckland

18. Local boards provided input to the review during July and August 2017. A comprehensive information pack was provided to resource and support their input. The full summary of local board input is provided in Attachment A.

19. Feedback from boards highlighted what is working well:

· Most boards consider the services are of high value to the community.

· Leverage of council funding as services are delivered by well trained, approachable, multi-lingual and knowledgeable volunteers.

· Connecting people with information and services otherwise out of reach, especially for migrants, older people, international students and lower socioeconomic groups.

20. The review has identified a number of issues, including:

· Inequity in funding of bureaux and service provision across the region – service needs to be responsive to growth and community need.

· The need for better connections between local boards and bureaux to support improved two-way communication.

· The need for bureau data and information on trends and emerging issues at regional and site level.

· Future service sustainability, including awareness of service and better outreach to targeted groups that currently are under-represented as users (e.g. Māori, some migrant groups, young people, rural communities).

21. Some local boards have raised deprivation as a factor that should be taken into account in allocating funding to bureaux. These boards consider that areas of high deprivation should get more funding as there is increased and more complex need. Further investigation is needed and staff are seeking evidence from CAB on what they deliver and from which sites, and where their clients live before deprivation can be considered within the funding model.

Draft options for feedback

22. Three draft options have been developed that respond to the issues and opportunities raised by local boards and the review of the Strategic Relationship Agreement.

Table 1: Review of CAB services: Draft options

Option

Description

Pros

Cons

Implementation

Option 1: Enhanced status quo

· Overall funding envelope unchanged

· Governing Body remains the decision maker for funding

· Council has funding agreement with ACABx

· The funding agreement includes:

- A review of the population-based funding model with up-to-date local board population estimates, current CAB sites and exploring the use of deprivation as a proxy for need

- Improved reporting with consistent trend information at regional and site level

- A local relationship framework developed to support strengthened and more strategic relationships between local boards and bureaux

· Valued community service is maintained

· Continued contribution to regional strategies and improved contribution to local board plan outcomes

· Updated funding model to include some aspects of need, including population growth and potentially deprivation

· Improved reporting on the use and value of the service regionally and locally (who is using the service, why and where)

· Community intelligence is shared to support local decision making and advocacy

· Efficient bulk funding model because Governing Body would allocate bulk funding to ACABx to distribute to the bureaux

· No change to the fixed funding envelope

· Does not address the overall number and location of service sites or opening of new sites in high growth areas

· No strategic approach to the region’s service needs

· Does not address that some local boards are providing additional funding for bureau services from LDI budgets

· Does not address the CAB as a largely passive service with limited resources to undertake outreach to vulnerable groups that are currently underrepresented as users

· Does not address responsiveness of the service to changing demographics and evolving community needs

· Could be implemented for 2018/2019 with a two-year funding agreement (July 2018 - June 2020)

· This is the most achievable of the options

Option 2: Locally driven

· CAB operates as a local service rather than a regional service

· Governing Body transfers responsibility for existing budget to local boards. Locally driven initiatives (LDI) budgets adjusted accordingly

· It would be up to each local board to decide if local bureaux are funded and to what level. From the bureaux perspective, their funding agreement would be with Auckland Council instead of ACABx

· Local boards govern the relationship with bureaux

· The funding agreement includes:

- Meeting local board priorities

- Improved reporting and local relationship framework as under Option 1

· Opportunity to strengthen alignment of bureaux services with local board plan outcomes and with other local community services

· Local boards and bureaux work together to respond to growth and local changes

· Council funding of the service can be more responsive to local need, e.g. seek rationalisation of bureau sites at a local or cluster level, outreach to vulnerable groups that are currently underrepresented as users

· Boards can direct funding to providers best placed to serve the local community

· Improved reporting on the use and value of the service regionally and locally (who is using the service, why and where)

· Community intelligence is shared to support local decision making and advocacy

· The fixed funding envelope constrains the ability to open new sites

· No strategic approach to the region’s service needs

· Significantly higher administrative burden on CAB which will need to seek local board support for funding arrangements

· Would require increased dedicated resource from council (Community Empowerment Unit) to administer multiple funding agreements and accountability reports

· Could be implemented for 2018/2019

· Funding could be ring fenced for the 2018/2019 during phased implementation

· From 2019-2021, local boards could fund on an annual or multi-year basis and could also fund on a local board cluster basis

· This option is achievable but would require significant change for bureaux and local boards

Option 3: Regional service provision

· Assessment undertaken to understand the value of the service which would also determine the appropriate level of Auckland Council support required

· This option requires active participation from CABNZ and Auckland bureaux

· Regional Network Provision Framework developed by council, CABNZ and bureaux that reviews the location of bureau sites across the region to address service gaps and opportunities around accommodation

· Could also include potential for a single CAB entity for whole of Auckland with a mandate to develop the service regionally – requires major constitutional change for bureaux

· Comprehensive review of the CAB service going forward and role for Auckland Council in supporting the service

· Only option that allows for a review of the level of council funding for the service

· Strengthened contribution to regional strategies and local board plan outcomes

· Only option that would be able to comprehensively address the overall number and location of service sites, including new sites

· Strategic approach to the region’s service needs and addresses responsiveness of local service delivery

· Requires significant commitment and change from a volunteer-based organisation

· Relies on substantial council involvement and increased dedicated resource

· The new approach would be developed during 2018/19 and implemented in 2019/2020

· Enhanced status quo would apply in 2018/2019

· This option is the most difficult to achieve and would require long term commitment from all parties and council resourcing to implement

23. Overall Option 3: Regional service provision provides the most likelihood of achieving regional consistency of service delivery to meet changing community need and for this reason staff consider this to be the best option. However, without the agreement of the CABx and CABNZ Option 3 is not achievable. Discussions between council staff, the ACABx board and CABNZ are still ongoing.

24. If Option 3 is not achievable Option 1: Enhanced status quo will provide for greater consistency of service delivery than Option 2: Locally driven.

Consideration

Local board views and implications

25. Local boards have detailed knowledge of both local bureau delivery and of their local communities’ needs. Boards have provided input to the review on their relationship with the local bureau, services and funding, indicating that for most boards there is good alignment of the CAB services with local board plan outcomes.

26. Staff have developed draft options that respond to the issues and opportunities raised by local boards and are seeking feedback on these options.

27. Under Option 1 (Enhanced status quo) the funding model is reviewed and an improved local relationship framework would be available to support reporting and discussions between boards and bureaux. Under Option 2 (Locally driven), boards would take on responsibility for funding local bureaux. Under Option 3 (Regional service provision) a fuller assessment would be undertaken with board involvement to determine a new approach for future CAB service provision across the region.

Māori impact statement

28. For 2016/2017, Māori users of CAB services comprised between 2.5% of users in the central Auckland/Waiheke cluster to 13.2% in south/east Auckland cluster (Source: ACABx Accountability Report to Auckland Council July 2016-June 2017).

29. Options 2 and 3 are more likely to improve Māori engagement with CAB services as they would support more responsive local service provision.

Implementation

30. Staff request local boards provide feedback on the draft options by 1 December 2017. Staff will incorporate this feedback in to the review findings which will be reported to the Environment and Community Committee in early 2018.

Attachments

No.	Title	Page
a ⇩	Summary of local board input July - August 2017	79

Signatories

Authors

Carole Blacklock - Specialist Advisor - Partnering and Social Investment, Community Empowerment Unit, Arts, Community a

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rex Hewitt - Relationship Manager

Papakura Local Board

22 November 2017

Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter one, 1 July - 30 September 2017

File No.: CP2017/24441

Purpose

1. To provide the Papakura Local Board with an integrated quarterly performance report for quarter one, 1 July to 30 September 2017.

Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter was the completion of the Healthy Rentals Project, a project aimed to improve the quality of rental homes and the successful delivery of the’ Primary Sport Programme’ in eleven schools in Papakura which focuses on increasing physical activity amongst children. There has also been further progress against the Local Board Plan outcomes.

4. The snapshot (Attachment A), indicates performance against the agreed 2017/2018 work programmes is tracking positively.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (Attachment B). All items are reported as ‘green’ status (on track) except for the following which have a ‘red’ status (behind delivery, significant risk)/’amber’ status (some risk or issues, which are being managed):

Red

· Community Facilities: Investigation and Design – Keri Downs Park Renewal

· Community Facilities: Investigation and Design – Pukekiwiriki Paa

· Community Services: Parks, Sports and Recreation: Park Services – Pahurehure Inlet and Conifer Grove removal of mangroves

· Community Facilities: Community Leases – Royal NZ Plunket Society Drury

Amber

· Infrastructure and Environmental Services: Healthy Waters – Manukau Harbour Forum - Papakura

· Community Services: Parks, Sports and Recreation Park Services – Development of a concept plan Airfield Village Reserve

· Community Services: Parks, Sports and Recreation Park Services - Development of a concept plan Bruce Pulman Park playground

· Community Services: Parks, Sports and Recreation Park Services - Pahurehure Inlet and Conifer Grove removal of mangroves deferral

· Community Services: Parks, Sports and Recreation Active Recreation – Papakura Leisure Facilities

· Community Facilities: Community Leases – Hingaia Reserve Community Garden

· Community Facilities: Community Leases – Uenuku room

· Community Facilities: Community Leases – Papakura Rugby Football Club Inc. (Ron Keat Drive)

· Community Facilities: Community Leases – Papakura Rugby Football Club Inc. (Beach Road)

6. The overall financial performance for quarter one 2017/2018 is slightly unfavourable compared to the budget. There are some points for the board to note:

· Financial operating performance is over budget year to date, with operating revenue slightly above budget in facility hire, and operating expenditure exceeding budget by 34%, particularly around actual spend on the facilities contract. Following delivery last year of 76% of capital works net deferrals of continuing projects have increased the ABS capex budget this year by 29%. Capital spend this quarter is mostly for parks asset and leisure building renewals and sport and park development. A particularly wet winter continues to delay some capital work. Attachment C contains further detailed financial information.

7. Attachment D provides an overview of the Key Performance Indicators for the Papakura Local Board. In summary, the key performance indicators show the year-end outlook is that 45 per cent of measures will not achieve target. This is explained in further detail in the report and attachment.

Recommendation/s

That the Papakura Local Board:

a) receive the performance report for the financial quarter ending 30 September 2017.

Comments

8. The Papakura Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 7 June 2017

· Parks, Sport and Recreation; approved on 7 June 2017

· Libraries and Information; approved on 7 June 2017

· Infrastructure and Environmental Services; approved on 7 June 2017

· Local Economic Development; approved on 7 June 2017

· Community Facilities: Build Maintain Renew; approved on 28 June 2017

· Community Leases; approved on 23 August 2017

Key achievements for quarter one

9. The Papakura Local Board has a number of key achievements to report from the quarter one period, which include:

· The Hawkins Theatre received a total of 1413 visitors, delivered 150 events with 15,699 attendees. 9 classes were delivered with a total of 189 enrolments. Highlights for this quarter included the Junior Hawkins Youth Theatre Company’s production of ‘The Lorax and the Moneybags’, which was attended by over 1100 people. The annual South Auckland Performing Arts Competition attracted performers and dancers from across the region.

· Eight school holiday activities were delivered by the Papakura library based around the theme “What lies beneath” with a total of 327 children participating. The programme was delivered in partnership with local groups like the Compost Collective, Inspired Clothing and the CGI team which delivers Pasifika crafts and digital workshops.

Key project updates from the 2017/2018 work programme

10. The following are progress updates against key projects identified in the Papakura Local Board Plan:

A vibrant and prosperous metropolitan centre

· Funding agreements were completed for the Papakura Crimewatch Patrols and Neighbourhood Support. A funding agreement was also completed for the Papakura Business Association to commence the recruitment of a town centre security coordinator.

· The Papakura Commercial Project Group has continued to meet on a monthly basis, and has progressed work in relation to developing a framework for action for the Papakura Metropolitan Centre.

People in Papakura lead active, healthy and connected lives

· Staff have continued the community-led placemaking work at Smith’s Ave. Through the use of empathy interviews staff are identifying the local needs and aspirations. Regular activations are also taking place in the community hall.

A strong local economy

· As part of the Youth Connections Papakura project, a careers kiosk at the Papakura library was set up with a total of 432 people accessing career information. Youth Connections have also developed a pilot programme with the Papakura Marae to engage, train and support young people so they are best placed to benefit from all the opportunities that JobFest (held on the 11 October) has to offer.

Risks identified in the 2017/2018 work programme

11. The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes or ’amber’ status – some risk or issues, which are being managed.

Red

· Community Facilities: Investigation and Design – Keri Downs Park Renewal

This project is on hold as staff from community facilities are working together with community services staff to identify next steps with regards to community consultation.

· Community Facilities: Investigation and Design – Pukekiwiriki Paa

This project is on hold and awaiting the outcomes and decisions made by the Pukekiwiriki Paa Joint Management Committee which is scheduled to meet in quarter 2.

· Community Services: Parks, Sports and Recreation: Park Services – Pahurehure Inlet and Conifer Grove removal of mangroves

This project has been cancelled as the budget was reallocated to the Papakura Sports Needs Assessment (work programme ID#3360). However, the mangrove removal programme of mature mangroves will be continued and funded through the carryover funding from FY16/17 as reflected in work programme with ID#3359.

· Community Facilities: Community Leases – Royal NZ Plunket Society Drury

Plunket have vacated the Drury Hall and therefore the lease is no longer required. Hence the item has been reported with a ‘red’ status as it has been cancelled.

Amber

· Infrastructure and Environmental Services: Healthy Waters – Manukau Harbour Forum – Papakura

The forum is yet to agree its full work programme. The Manukau Harbour Forum considered its work programme at its August 2017 meeting. A further work programme allocation report will be considered by the forum at its meeting on 20 October 2017. Funding was approved for a communications programme with the forum reserving its decision on $44,000 of budget until receipt of a report on the marine education programmes and funding of external programmes. The Local Board Services department will look to incorporate the governance review of the forum within the wider Governance Framework Review currently underway.

· Community Services: Parks, Sports and Recreation Park Services – Development of a concept plan Airfield Village Reserve

This project was deferred from FY2016/2017 as the land had not been vested in Council. Staff are in regular contact with the developers and once the land has formally been vested, will begin plans for the service level to be provided within the park.

· Community Services: Parks, Sports and Recreation Park Services - Development of a concept plan Bruce Pulman Park playground

This item was deferred from FY2016/2017. The development of a concept plan has been initiated and is nearing completion. There have been several meetings with the Bruce Pulman Trust.

· Community Services: Parks, Sports and Recreation Park Services - Pahurehure Inlet and Conifer Grove removal of mangroves deferral

This item was deferred from FY2016/2017 hence the ‘amber’ status. The Community Facilities Department will continue the removal of mangroves as permitted through resource consent and will report on these from quarter 2 onwards.

· Community Services: Parks, Sports and Recreation Active Recreation – Papakura Leisure Facilities

Papakura Leisure Centre Programme targets have been met. Visitor numbers have grown slightly by 1%. The Papakura Leisure Centre has won four awards at the CLM Awards on the 22 September 2017. However, as the customer satisfaction has seen a slight decrease this item has been reported as being ‘amber’. Staff will get this corrected for the next quarterly report.

· Community Facilities: Community Leases – Hingaia Reserve Community Garden

This lease has been put on hold as the board is awaiting to be presented with a concept plan for the wider park. Once this is approved the future of the lease and the leasing arrangements can be put into place.

· Community Facilities: Community Leases – Uenuku room

Staff are awaiting contact information from the current users so a leasing arrangement can be offered.

· Community Facilities: Community Leases – Papakura Rugby Football Club Inc. (Ron Keat Drive)

Staff are awaiting for the group to complete the leasing application.

· Community Facilities: Community Leases – Papakura Rugby Football Club Inc. (Beach Road)

· Staff are awaiting for the group to complete the leasing application.

Financial performance

12. The Papakura Local Board Financial Performance report can be found in Attachment C.

· Operating Revenue is $7k above budget with community facilities revenues improving overall so far. Hawkins Theatre revenues have a slight downturn of $10k.

· Operating expenditure of $3.47m is $856k over budget, particularly around the Rima facility contract for the Papakura area ($816k over budget). This is the first set of accounts for this project and it is expected that it will take at least a full year to collect stable and more predictable costings for budgets for the Long Term Plan. The maintenance programme is on track, despite challenges with weather.

· Capital expenditure is $952k behind budget. Overall net deferral of capex projects at the end of Y17 has increased the capex programme by $845k to $3.8m for this year.

· Unallocated LDI Capex budget balance is $908k. Options are under consideration.

· The Papakura Local Board Financial Performance report is in Appendix C.

Key performance indicators

13. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Papakura Local Board’s measures, showing how things are tracking after the first quarter of FY18.

14. The year-end outlook is that 45 per cent of measures will not achieve target.

15. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

16. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

17. Further information can be found in Attachment D which provides an overview of the Key Performance Indicators for the Papakura Local Board.

Consideration

Local board views and implications

18. This report informs the Papakura Local Board of the performance for the quarter ending 30 September 2017.

Māori impact statement

19. Work has continued through the Māori Responsiveness work programme item with the Māori input into Local Board Decision-Making Project Reference Group (PRG). A service agreement will be prepared in the next quarter for the continued facilitation of the PRG and development of activity to progress the PRG’s recommendations. Co-Creationz completed interviews with members of the PRG to establish an understanding of the shape of a tikanga toolkit. The interview findings were reported back to the PRG at the September hui. PRG representatives, council staff and Otara Health will now develop a tikanga 101 toolkit.

20. The Papakura library took part in the Māori language week, offering language classes for adults and activities for children with a specific focus on the Rhymetime and Wriggle and Rhyme sessions.

Implementation

21. The Local Board will receive the next performance update following the end of quarter 2, December 2017.

Attachments

No.	Title	Page
a ⇩	Papakura Q1_Attachment A_Work programme Snapshot	143
b ⇩	Papakura Q1_Attachment B_Work programme Update	145
c ⇩	Papakura Q1_Attachment C_Financial Performance	163
d ⇩	Papakura Q1_Attachment D_Key Performance Indicators	171

Signatories

Authors

Madelon De Jongh - Senior Local Board Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

22 November 2017

Panuku Development Auckland Local Board Six-Monthly Update 1 April to 30 September 2017

File No.: CP2017/19474

Purpose

1. To give the Papakura Local Board an overview of Panuku Development Auckland (Panuku) activities within the local board area for the six months 1 April to 30 September 2017.

Background

2. Panuku was established in September 2015 as a result of the merger of two Council Controlled Organisations – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

Recommendation/s

That the Papakura Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 April to 30 September 2017.

Local Activities

Portfolio Management

5. Panuku manages ‘non-service’ property owned by Council and AT that is not currently needed for service or infrastructure purposes. These are properties not immediately required for delivery of a council service or infrastructure development, but are being held for use in planned future projects, such as road construction, the expansion of parks or development of future town centres.

6. The property portfolio comprises 1437 properties, containing 1119 leases, as at 30 September 2017. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

7. The return on the property portfolio for the period ending 30 June 2017 was above budget, with a net surplus to Auckland Council and AT shareholders of $1.1 million ahead of budget.

8. The average monthly tenantable occupancy rate, for the six month period, is more than 98 per cent, which is above the SOI target of 95 per cent.

Properties Managed in the Papakura Local Board Area

9. Panuku currently manages 19 commercial and residential properties within the Papakura Local Board area.

Commercial Properties	11
Residential Properties	8
Total Properties Managed	19

Business Interests

10. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

11. There are currently no managed business interests in the Papakura Local Board area.

Portfolio strategy

Optimisation

12. The Auckland Council Long-term Plan 2015-2025 reflects a desire of council to materially reduce or slow down expenditure, and unlock value from assets no longer required, or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation.

13. Asset optimisation deals with ‘service property’. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service, whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested, to advance approved projects and activities on a cost-neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio review and rationalisation

Overview

14. Panuku is required to undertake ongoing rationalisation of council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

15. Target for July 2016 to June 2017:

Unit	Target	Achieved
Portfolio review	$75 million disposal recommendations	$76.9 million as at 30 June 2017

16. Panuku works closely with Council and AT to identify potentially surplus properties to help achieve disposal targets.

17. Target for July 2017 to June 2018:

Unit	Target	Achieved
Portfolio review	$60 million disposal recommendations	$20.7 million as at 30 September 2017

Process

18. Once identified as a potential sale candidate, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council, CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally, a governing body decision.

Under review

19. Properties currently under review in the Papakura Local Board area are listed below. This list includes any properties that may have recently been approved for sale, or development and sale by the governing body.

Property

Details

78A Great South Road, Papakura

A former commercial property that was acquired to enable storm water infrastructure works. The rationalisation process was undertaken while the works were underway to establish the future of this site following the completion of the works. The works are due for completion by the end of 2017.

The Finance and Performance Committee approved the disposal of the subject site in April 2017.

26-32 O’Shannessey Street, Papakura

An off street car park that the Auckland (AT) Transport Board released from service as having no current or future transport function, and subsequently transferred to Panuku for rationalisation.

No alternate planned or funded services uses have been identified through the rationalisation process.

The property is subject to offer back obligations to the former owners in accordance with section 40 of the Public Works Act 1981.

The Papakura Local Board opposed the disposal of the site at its September 2017 meeting on the basis that:

· the site is of strategic importance within the Papakura Town Centre;

· that any disposal should be subject to planning and design controls / covenants.

The Board requested that:

· a disposal be considered within Panuku’s optimisation or reinvestment policy frame work; and

· feedback from the Papakura Commercial Project Group be considered as part of the decision making process.

The Papakura Local Board also noted its intent to oppose the disposal of this site when it is considered by Council’s Finance and Performance Committee.

Panuku is currently awaiting the feedback from the Papakura Commercial Project Group.

Acquisitions and Disposals

20. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

21. Panuku doesn’t make the decision on what properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of council. The purchase process includes local board involvement.

22. We purchased 22 properties for open space across Auckland in the last financial year (ending 30 June 2017) at a cost of $48.6 million. We also bought seven properties for storm water use at a value of $19.4 million.

23. We have signed agreements for three properties across Auckland in the current financial year (July 2017), worth $13.7 million. We have purchased one property for storm water use that cost $3.15 million.

24. We purchased six of these properties during the reporting period from the Papakura local board area.

25. All of the land we buy is subject to a confidentiality clause, so we can’t provide specific details for the six purchases in this area until the purchases are finalised.

Disposals

26. The Disposal team sold three properties for a total of $0.9 million (net amounts) from July-September 2017. The team’s 2017/18 target is $8.0 million for the year. The target is agreed with the council and is reviewed on an annual basis. The team sold $22.92m (net sale proceeds) in 2016/17.

27. No properties were sold in the Papakura Local Board area in the reporting period.

Housing for Older People

28. Council owns and operates 1412 units across 62 Housing for Older People (HfOP) villages The units provide rental housing to older people in Auckland.

29. The HfOP project involves council partnering with a third party provider, to deliver social rental housing services for older people.

30. On 21 December 2015, council announced that The Selwyn Foundation was its preferred joint venture partner to manage the HfOP portfolio.

31. Panuku negotiated the new joint venture (JV) arrangements with Selwyn over 2016, and the JV was formally constituted in December 2016.

32. The new JV business, named Haumaru Housing (Haumaru meaning ‘to shelter’), took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement, from 1 July 2017.

33. Haumaru Housing was granted Community Housing Provider (CHP) status in April 2017. CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

34. Auckland Council has delegated Panuku to lead a multi-year development programme.

35. The first new development project will be a 40-unit apartment building on the former Wilsher Village site, Henderson. Once completed, this development will increase the provision to 1452 units.

36. The following HfOP villages are located within the Papakura Local Board area:

Village	Address	Number of units
Coles Crescent Village	17 Coles Crescent, Papakura	7
Conifer Grove Court	12 Challen Close, Takanini	10
Marne Road Village 1	14 Marne Road, Papakura	5
Marne Road Village 2	22 Marne Road, Papakura	5
Pahurehure Flats Village	14-16 Don Street, Papakura	24
Waimana Court	15 Waiari Road, Takanini	21

Regional Activities

Highlights

37. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

38. Transform locations – Panuku ‘Transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of our region; working alongside others and using our custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations.

39. Unlock locations – Panuku also ‘Unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including our council family, to create development opportunities.

40. Support locations – Panuku plays a ‘Support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

41. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week, while regeneration is just beginning in Manukau and Onehunga.

a) The first three phases of structural steel have been installed at the Park Hyatt Hotel. All up, approximately 2000 tonnes of primary structural steel will be used to construct the luxury five-star hotel, which will span a total area of 37,000sqm.

b) In April 2017, Mayor Phil Goff officially opened the Mason Bros. building, a former industrial warehouse that has been redeveloped into a three-level office space, bringing together a community of entrepreneurs and businesses. It is the centrepiece of Wynyard Quarter’s innovation precinct.

c) Developer Willis Bond is constructing 500-600 apartments of various types and sizes that are set to house around 1100 people. There are two developments currently under construction, Wynyard Central and 132 Halsey. The first residents have moved in in September 2017.

d) In June, Panuku handed over to Regional Facilities Auckland (RFA) the management of the Queens Wharf facilities, including Shed 10 and The Cloud. Panuku continues to lead the delivery of place making and the future development of the wharf.

42. Transform Manukau was the first location to have a Framework Plan completed, outlining the five key moves for the project and the vision for Manukau in 2040. We are aiming to get the first housing site underway soon at Barrowcliffe Place. Public realm projects anticipated to start next year include the Council’s Hayman Park Playground and Putney Way street improvements in conjunction with the new bus station is targeted for completion by May 2018. Panuku is also exploring with the Scentre Group on how the shopping mall’s future development could relate to and interface with the town centre.

43. Plans to Transform Onehunga, on a similar scale to Wynyard Quarter and Manukau, were approved in March 2017. These plans were completed involving significant consultation with communities. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with the Government and others, to deliver positive outcomes for the local community. The Board of Inquiry relating to the East West link is currently going through a hearing process. A draft decision is expected to be made in October and will be finalised in November. This will contain numerous conditions of consent. Once the decision is known, Panuku can advance planning on the Onehunga wharf and foreshore precinct.

Unlock locations

44. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, consultation on redevelopment of these sites has started.

45. In Northcote, we completed a Framework Plan in November 2016 that outlines the initial proposals for the town centre. An information kiosk was also opened by Homes Land Community in April. The town centre masterplan and the Awataha Greenway masterplan is targeted for completion in December 2017.

46. Plans to repurpose the iconic Civic Administration Building in Aotea Square into high quality apartments and develop the surrounding area were announced in September 2016, apartment sales are progressing well.

47. Hobsonville 20ha Airfields site - stage one of construction of 102 standalone and terrace homes is underway. Avanda Group have been announced as the developers that will deliver more than 500 homes in stage two, of which a minimum of 10 per cent will be affordable housing.

48. The Council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June. Panuku is leading the redevelopment of the mall, a 2.5ha block of land, which will see the area opened up with a new plaza space, reconfigured shops, upgraded carpark and a revamped New World supermarket. In addition to the upgrade of the mall which is expected to be completed early next year, approximately 110 new homes are planned to be developed in the surrounding area.

49. With the overall plan for Henderson being approved in May 2017, the vision for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

50. The regeneration of Avondale has been upgraded from a Support location to an Unlock. A HLPP is underway, identifying opportunities within the development area. Ockham has commenced the construction of 72 apartments on Racecourse Parade, with 10 percent of the apartments being affordable. Panuku also sold a site in Avondale to Housing New Zealand in December which allowed for the development of 103 social housing units

51. A development agreement was signed with Todd Property for the delivery of more than 350 homes in Flat Bush, Ormiston. In December 2016, Panuku sold a site at 187 Flat Bush School Road for a 30-lot subdivision.

Support locations

52. The Mariner Rise subdivision at 20 Link Crescent, Whangaparoa has been completed by our development partner McConnell Property along with the delivery of a 2700sqm park and playground. Sixty new homes will be built on this new subdivision.

Consideration

Local board views and implications

53. This report is for the Papakura Local Board’s information.

54. Panuku requests that all feedback and/or queries you have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

55. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

56. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

57. There are 19 Mana Whenua in the region, with 14 having indicated an interest in Panuku lead activities within the local board area.

58. Māori make up 28 percent of the local board population, and there is one marae located within the local board area.

59. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

60. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Implementation

61. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Sven Mol - Corporate Affairs Advisor Panuku Development Auckland

Authorisers

Toni Giacon - Manager Stakeholder Engagement

Rex Hewitt - Relationship Manager

Papakura Local Board

22 November 2017

Governance Forward Work Calendar

File No.: CP2017/24021

Purpose

1. To present a 12 month governance forward work calendar to the board.

Executive Summary

2. This report updates the governance forward work calendar: a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Papakura is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Papakura Local Board:

a) note the attached Governance Forward Work Calendar.

Comments

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Papakura Local Board - Governance Forward Review Calendar	223

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

22 November 2017

Papakura Governance Forward Work Calendar for the period 1 November – 31 December 2017

Date	Topic	Meeting	Governance Role	Purpose
22 November 2017	Proposed relocation of pedestrian crossing on East Street Proposed raised pedestrian crossing on Wood Street	Workshop	Local initiatives/specific decisions	Define board position and feedback
22 November 2017	Papakura Park and Ride	Workshop	Information dissemination	Update
22 November 2017	Panuku Development Auckland Local Board Six-Monthly Update 1 April to 30 September 2017	Business meeting	Keeping informed	Six monthly report
22 November 2017	Papakura Health Check report – allocation of funding	Business meeting	Setting direction/priorities/budget	Allocation of budget
22 November 2017	Quarterly Report	Business meeting	Oversight and monitoring	Receive an update on progress
22 November 2017	McLennan Park Upgrade	Business meeting	Setting direction/priorities/budget	Define board position and feedback
22 November 2017	Review of the Citizens Advice Bureaux	Business meeting	Input into regional decision making	Define board position and feedback
22 November 2017	Local Board Feedback - Review of Representation Arrangements - Process	Business meeting	Input into regional decision making	Formal adoption
22 November 2017	Local Board Feedback – Remuneration Authority – Local Government Review 2017	Business meeting	Input into regional decision making	Formal adoption
29 November 2017	Takanini Community Hub and Library	Workshop	Local initiatives/specific decisions	Receive an update on progress
29 November 2017	Arts, Community and Events Work Programme Update	Workshop	Oversight and monitoring	Check in on performance/inform future direction
29 November 2017	Community Facilities Work Programme Update	Workshop	Oversight and monitoring	Check in on performance/inform future direction
29 November 2017	Parks, Sports and Recreation Work Programme Update	Workshop	Oversight and monitoring	Check in on performance/inform future direction
29 November 2017	ATEED Update	Workshop	Setting direction/priorities/budget	Define board position and feedback
6 December 2017	Papakura Quick Response – Round 2	Workshop	Local initiatives/specific decisions	Review Quick Response Grants
6 December 2017	Local Board Agreement – Workshop 4 – Agree consultation material	Workshop	Setting direction/priorities/budget	Check in on performance/inform future direction
13 December 2017	Long Term Plan 2018 - 2028 Consultation	Business Meeting	Setting direction/priorities/budget	Formal adoption
13 December 2017	Papakura Quick Response – Round 2	Business Meeting	Local initiatives/specific decisions	Formal adoption
13 December 2017	Regional Facilities Auckland Quarterly Report	Business Meeting	Oversight and monitoring	Receive update on progress
13 December 2017	Proposed Papakura Business Association Inc – Business Improvements District (BID) Programme Boundary Expansion Map	Business Meeting	Local initiatives/specific decisions	Formal adoption
February 2018	Transpower - Auckland Development Strategy	Workshop	Information dissemination	Briefing
February/March 2018	New Grants Programme 2018/2019	Workshop	Setting direction/priorities/budget	Board’s feedback for business meeting report
June 2018	Heritage Asset Management Plan Development	Workshop	Input into regional decision making	Board’s feedback for business meeting report

Papakura Local Board

22 November 2017

Papakura Local Board

Achievements Register 2016-2019 Electoral Term

Date	Achievement
15 November 2017	Commercial Project Meeting
12 November 2017	Armistice Day Event
11 November 2017	Papakura Croquet Club 100 year celebration
8 November 2017	Maori Community Relationship Workshop
5 November 2017	CLM Free Community Event
2 November 2017	Presentation of “One Local Initiative” to the Finance and Performance Committee
29 October 2017	Papakura Local Sports Awards
28 October 2017	Puhunui Stream Challenge
26 October 2017	Community Network Hui
24 October 2017	Pukekiwiriki Paa Joint Management Committee Meeting
18 October 2017	Face to face engagement within Papakura for the Safer Community Project – Train Station
11 October 2017	Jobfest
6 October 2017	Funky Friday – Smiths Avenue Community Event
30 September 2017	Papakura Innovation Event 5
27 September 2017 Business Meeting	- Approved Event Work Programme 2017 funding for “Carols in the Park”, Papakura Santa Parade”, NZRL Secondary Schools Competition”, “Pips Canoe Day”, Proud Papakura Proud Street Festival”, and “Movies in the Park pre-entertainment” amounting to $103,500. - Adopted the Papakura Local Board Plan 2017. - Approved $15,000 for the Papakura Business Association BID expansion project. - Approved the preliminary landscape design for the Addison Reserve development and allocated funding of $1,800 to $2,500 to upgrade the bronze plaque commemorating the Walsh Bros first flight. - Approved various road names for the Waiata Shores subdivision. - Provided feedback on the Auckland Plan refresh. - Appointed the Chair as the Papakura Local Board representative on the Drury Structure Planning Political Reference Group. - Formally adopted the Papakura Local Board feedback on “Takaro – Investing in Play” discussion document.
9 September 2017	Creative Souls – Aranga Exhibition Opening
9 September 2017	Papakura Art Gallery Exhibition Opening – “Cast of Minds and Sorawit Songsataya’s Cabinets of Curiosities” by Joanna Fieldes
8 September 2017	New Zealand Rugby League’s Secondary Schools Tournament - Finals
2 September 2017	Innovation Event 4 – 3D printing
23 August 2017 Business Meeting	- Allocated $70,000 to the Papakura Business Assn to address the safety issues in the town centre. - Allocated $33,000 for the two security guards to continue patrolling until 31 October 2017. - Endorsed the handover of responsibility for security in the railway station car park to Auckland Transport to manage. - Approved the Papakura sports needs assessment study scope. - Reallocated up to $80,000 to the Papakura sports codes and parks needs assessment - Approved 16 Papakura Quick Response Grants - Approved a Deed of Leave for the Redhill Superette at 152 Dominion Road, Papakura. - Approved the 2017/2018 Community Facilities Leasing Work Programme. - Provided comprehensive feedback to the Regulatory Committee on the “Auckland Council Local Alcohol Policy Project – Feedback on Decision from Alcohol Regulatory and Licensing Authority.” - Approved the message from the Chairperson for the Draft Annual Report 2016/2017.
19 August 2017	Papakura Innovation Event 3 – Papakura Library
5 August 2017	Papakura Innovation Event 2 – Repair Café (Upcycling)
29 July 2017	Papakura Art Gallery Exhibition Opening – Mohi Ofi
26 July 2017 Business Meeting	- Approved new road name for the residential subdivision by Nagra Homes Limited at 17 Bunnythorpe Road, Papakura – Nagra Lane - Approved new road name for the residential subdivision by Pakenham Group Limited at 170-190 Walters Road and 543-587 Mill Road, Takanini – Toropapa Crescent - Endorsed the local board feedback into the Auckland Transport Election Signs Bylaw - Endorsed the local board feedback in the proposed direction of the Auckland Regional Pest Management Plan - Appointed the Chairperson and Deputy Chairperson as the lead and alternate to take part in regional strategic priority workshops on the Long-term 2018-2028 - Provided feedback to the Auckland Plan refresh 2018 - Delegated the provision of feedback on the “Takaro – Investing in Play’ discussion to workstream members Hawkins, Auva’a and Turner. - Endorsed the board’s feedback on Auckland Transport’s “Roads and Streets framework”. - Requested Auckland Transport to review the road markings on the intersection of Great South Road and Coles Crescent. - Requested Auckland Transport resolve the ongoing issue with the failing chip seal on Elliot Street from the RSA entrance to Mossford Green. - Requested an update on progress on the repair of the covered walkway to the train station. - Requested a progress report, including a full health and safety review, on the parking and speed situation in Oakleigh Avenue, Takanini by 31 August 2017. - Provided feedback on the report entitled “Airport Access” relating to proposed versions of access to Auckland Airport. - Provided input in the review of the Citizens Advice Bureaux services.
23/24/25 July 2017	Local Government New Zealand Conference
22 July 2017	Papakura Innovation Event – Robots and Wearables – Papakura Library
6 July 2017	Drury Community Committee
3 July 2017	Youth Council Meeting
2 July 2017	Papakura Action Expo
30 June 2017	Opening Brylee Reserve Wetlands
30 June 2017	Signing of Relationship Agreement between Ngati Tamaoho, Manurewa, Papakura, Otara-Papatoetoe and Mangere-Otahuhu Local Boards
29 June 2017	Mataawaka Hui – Local Board Plan
28 June 2017 Business Meeting	- Approved an operational grant of $5,000 to the family of Leona McKenzie as a contribution towards the installation of a memorial seat at Opaheke School road crossing. - Approved 24 Papakura Local Board grants. - Approved 7 multi board grants - Approved an application from Papakura Kootuitui Trust for $5,000.00 - Approved the relationship agreement template and a process as a basis for discussions with mana whenua - Approved the Papakura Local Board 2017/2018 Community Facilities Work Programme. - Approved in principle the Papakura Local Board 2017-2020 Community Facilities Physical Work Programme - Supported all the provisions of community and workforce measures for year one (2017/2018) of new maintenance contracts. - Approved the renewal of a community ground lease to Counties Manukau Softball Association Incorporated for the land encompassing the clubrooms at 1R Wharf Street, Papakura - Provided feedback on the Auckland Plan refresh 2018. - Approved a new road name for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia
28 June 2017	Site Visit State Highway 1 – Papakura to Bombay
27 June 2017	Neighbourhood Support Meeting
25 June 2017	Local Board Engagement Drop-in, Takanini Sikh Temple
24 June 2017	Local Board Plan Engagement – Drury
24 June 2017	Matariki Ki Papakura Event
21 June 2017	Pasifika Fono
19 June 2017	Attended Obligations and Opportunities: Maori, Te Tiriti Treaty and Auckland Council Workshop
19 June 2017	Attended Papakura CrimeWatch Patrol Meeting
14 June 2017	Attended Pips Meeting and TRAG Meeting
13 June 2017	Chair attended LGNZ Zone One Meeting
10 June 2017	Children’s Forest Planting
8 June 2017	Careers Kiosk Opening – Papakura Library
8 June 2017	Civil Defence Workshop
7 June 2017 Business Meeting	- Approved the allocation of $73,000 for environmental projects to be delivered by the Infrastructure and Environmental Services Directorate in 2017/2018. - Approved the Papakura Parks, Sports and Recreation draft Annual Work Programme 2017/2018 financial year with two amendments. - Approved the Papakura Local Board Libraries Work Programme for 2017/2018 - Approved the Local Board Arts, Community and Events (ACE) Work Programme 2017/2018 - Approved the Papakura 2017/2018 Local Economic Development Work Programme - Adopted the Papakura Local Board Agreement 2017/2018 including local fees and charges schedule.
2 June 2017	Local Board Engagement, Papakura Marae including the Careers Coach
1 June 2017	Local Board Plan Engagement – Rosehill College
31 May 2017	Have Your Say Event – Papakura Library
29 May 2017	Local Board Plan Engagement – Papakura High School
29 May 2017	Careers coach at Papakura High School
25 May 2017	Papakura Citizenship Ceremony
24 May 2017 Business Meeting	- Approved 17 Quick Response Round Four Grant Applications - Requested Auckland Transport to provide a “Rough Order of Costs” for five local projects - Requested Auckland Transport to investigate elements of the Papakura greenways – local path plan that could potentially be funded through the Local Board Transport Capital Fund - Approved a new road name for the residential subdivision by Packenham Group Ltd at 170 – 190 Walters Road and 543 – 587 Mill Road, Takanini.
17 May 2017	Arts Facilities, including Papakura Museum, site visits
5 May 2017	Concluded the Parks site visits.
5 May 2017	Attended Jobfest which included the YouthFull Official Launch.
3 May 2017 Extraordinary Meeting	- Approved the Opaheke Concept Plan prepared by Surface Design Inc, dated August 2016. - Approved the allocation of the encumbrance funds ($1.75 million) to be paid by Motleon Ltd, towards the development of the southern portion of Opaheke Park. - Adopted the final 2017/2018 Locally Driven (LDI budgets by project, within the funding envelopes. - Agreed to advocate for grade separation of the Takanini rail crossings with Walters Road and Manuroa Road and also to advocate to Auckland Transport to develop a multi-story park and ride at the Papakura Train Station. - Agreed the board’s one key priority for the organisation to work on was to alleviate traffic congestion through building transport infrastructure before intensification. - Agreed that a total of $300,000 for mangrove removal of the 2016/2017 Locally Driven Initiatives (LDI) operational expenditure (Opex) be deferred to 2017/2017.
26 April 2017 Business Meeting	- Approved the Papakura Local Board Community Grants Programme 2017/2018 - Approved a new community ground lease for Papakura City Brass Band Inc for 30 Wairoa Road, Papakura. - Approve a new community ground lease for Papakura Contract Bridge Club Inc for 13 Opaheke Road, Papakura. - Approved a grant of $4,940.60 for costs incurred on development of a concept plan and a resource consent for Opaheke Park which was required by council final Reserve Management Plan for Opaheke Park. - New road names approved for the following: - For the residential subdivision by Housing New Zealand across various sites in Papakura. - For the New private roads created by various resource consents by Housing New Zealand across various sites in Papakura. - Recommended to the Governing Body to strike the targeted rate for the Papakura BID Programme - Approved Karaka and Drury Consultants Limited to undertake stream planting and to manage weeds and pests at Hingaia Stream Esplanade and Karaka Reserve as outlined in the landscape planting plan. - Approved for the Chair and Deputy Chair to attend the Local Government New Zealand Conference and Annual General Meeting 2017 - Approved the draft of the Papakura Local Board Plan 2017 - Endorsed submissions on the Draft Air Quality Bylaw and Statement of Proposal and the Clean Water Package.
25 April 2017	Attended the Papakura and Drury ANZAC Services
22 April 2017	Attended Smiths Avenue Community Cultural Festival
20 April 2017	Attended Maori Communities Engagement Follow-up Expo
11 April 2017	Attended the Launch of Takanini Business Association
2 April 2017	Papakura Fun Run – Bruce Pulman Park
31 March 2017	Hauora at the Pa – Papakura Marae
28 March	Transport Forum - Papakura
25 March 2017	Redhill Funday
25 March 2017	Attended Bruce Pulman Park Indoor Arena Opening
24 March 2017	Attended Police Pay Parade
23 March 2017	Papakura Art Gallery – Exhibition Opening – Tui Tuia with Horomona Horo and Te Kiri o Tane with Nikau Hindin
22 March 2017 Business Meeting	- Approved the Papakura Art Gallery Business Plan 2017-2020 with amendments. - Approved 16 Quick Response Round Three 2016/2017 applications. - Approved new road names for the residential subdivision by Carhart Investments and Darley Investments Limited at 889 Papakura-Clevedon Road, Ardmore being “Nola Dawn Crescent, Charles Henry Way, Te Aramanu Crescent and Huahua Crescent. - Endorsed the draft Manurewa Takanini Papakura Integrated Plan for community engagement commencing 3 April 2017. - Provided board feedback on Project 17: Auckland Council Maintenance Contracts. - Delegated to the Chair and Work Stream Lead Member Turner to provide feedback and attend the hearings on the draft Air Quality Bylaw for Indoor Domestic Fires. - Allocated up to $15,000 from the board’s Community Response Fund to the Papakura Business Association to commission a comprehensive safety review of the Papakura town centre and immediate surrounds to help inform future local board decision-making. - Allocated $3,500 +GST from the board’s Community Response Fund to the Papakura Business Association to partner with the board to continue the Proud Papakura Proud Initiative for 2017. - Agreed to re-constitute the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Maungakiekie-Tamaki, Puketapapa, Whau and Waitakere Ranges Local boards for the 2016-2019 electoral term.
20 March 2017	Attended Pasifika Fono
17 March 2017	Papakura Parks – site visits
16 March 2017	Attended Maori Communities Engagement Hui at Manukau
15 March 2017	Attended Blessing for the site where Papaka Road will be constructed.
10 March 2017	Papakura Local Board “Have Your Say” Event – Papakura Library
25 February 2017	Papakura Town Centre Clean-up
22 February 2017 Business Meeting	- Agreed to fund the cost of $5,063 from the Community Response Locally Driven Initiatives Fund to the Papakura Business Association Incorporated to support the relocation of Closed Circuit Television from the PBA premises to the Papakura Police Station to improve the monitoring by the CrimeWatch volunteers. - Agreed that the Chair and Deputy Chair liaise with the Papakura Business Association Inc to assess suitable sites for installation of new cameras. - Approved a new community ground lease for Counties Manukau Kindergarten Association Incorporated (Nina Busing Kindergarten) for 13A Clevedon Road, Papakura. - Approved a new road name for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia. - Approved new road name for three private ways within the residential subdivision by Addison Development at 250 Porchester Road, Takanini. - Reallocated unspent events partnership funding of $22,500 to the three remaining 2016/2017 contestable funding rounds as follows: i) $5,625 towards the Quick Response Round Three ii) $5,625 towards the Quick Response Round Four iii) $11,250 towards the Local Grants Round Two - Approved the scope of the Hawkins Theatre Business Planning Project with the following additions: i) To include a strong focus on improved promotion of the venue ii) To include income and options for increased revenue iii) To include community consultation with stakeholders, and user groups. - Agree that the Papakura Local Board Chair will initiate engagement with mana whenua groups who have registered interest in the Papakura Local Board area, to inform the Hawkins Theatre Business Plan. - Endorsed the Manurewa and Papakura Local Board joint submission on the Point England Development Enabling Bill – January 2017. - Adopted the work stream allocations for the Board and appointed Member Auva’a to the Aircraft Noise Community Consultative Group. - Received the Auckland Council’s Quarterly Performance Report for the Papakura Local Board: Quarter Two, 1 October – 31 December 2016.
6 February 2017	Waitangi Day Celebrations
27 January 2017	Art in the Park
25 January 2017 Business Meeting	- Approved various road names for the residential subdivision by Housing New Zealand at 75 Walters Road, Takanini - Approved 19 Papakura Local Board Scholarship grants.
24 January 2017	Keri Downs Park - Out and About Programme
20 January 2017	Blessing of Pahurehure Boardwalk and esplanade
13 January 2017	Papakura Kite Day
16 December 2016	Papakura Local Board Christmas Community Morning Tea
12 December 2016	Drury Mile Post Ceremony
10 December 2016	Papakura Christmas Market
9 December 2016	Papakura Carols in the Park
4 December 2016	Papakura Christmas Parade
27 November 2016	Attended Counties Manukau Sport Excellence Awards
24 November 2016	Papakura Citizenship Ceremony
18 November 2016	Attended Vector Pacific Music Awards
13 November 2016	Attended Armistice Day Service
3 November 2016	Inaugural Meeting - Election of Chair, Brent Catchpole - Deputy Chair, Felicity Auva’a

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

No.	Title	Page
a ⇩	Papakura Local Board workshop Notes 18 October 2017	239
b ⇩	Papakura Local Board Workshop Notes 25 October 2017	245
c ⇩	Papakura Local Board workshop Notes 1 November 2017	247
d ⇩	Papakura Local Board Workshop Notes 8 November 2017	253

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager