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Upper Harbour
Local Board Community Forum
02 November
2017
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration
of Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Kaipatiki Project - update 6
8.2 Greenhithe Community Trust
- maintenance in reserves 6
8.3 Hobsonville Point
Secondary School - concept design for a park in the 'Buckley B' precinct 7
8.4 Sustainable Pareremoremo
Group - update on the Pare-dise Project 7
8.5 Jennifer Garcia - walking
access to Upper Harbour Primary School from Schnapper Rock Road 8
8.6 Bike Albany - activities
and plans 8
8.7 North Shore City Baseball
Club - future demands and plans 9
9 Public
Forum 9
10 Extraordinary
Business 9
11 Notices
of Motion 10
12 Consideration
of Extraordinary Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflicts in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 5 October 2017, including the
confidential section, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Upper Harbour Local Board Community
Forum. This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as resolved
by the meeting.
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8.1 Kaipatiki
Project - update
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Purpose
1. To
address the Upper Harbour Local Board and provide an update on the activities
of the Kaipātiki Project.
Executive summary
2. Janet
Cole, Manager, and Anna Halliwell, Programme Manager, from the Kaipātiki
Project, will be in attendance to address the board and provide a general
update, including a progress report on the new building in Hobsonville Point.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Janet Cole and Anna Halliwell from the Kaipātiki
Project and thank them for their attendance and presentation.
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8.2 Greenhithe
Community Trust - maintenance in reserves
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Purpose
1. For
members of the Greenhithe Community Trust to address the Upper Harbour Local
Board to highlight concerns about the lack of maintenance in Greenhithe
reserves.
Executive summary
2. Priscilla
Collins, Eco Community Facilitator from the Greenhithe Community Trust, will
be in attendance to discuss concerns raised by the local community about the
lack of maintenance in many reserves in Greenhithe.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Priscilla Collins from the Greenhithe Community Trust,
and thank her for her attendance and presentation.
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8.3 Hobsonville
Point Secondary School - concept design for a park in the 'Buckley B'
precinct
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Purpose
1. To
address the Upper Harbour Local Board regarding the park concept ideas
provided by students at the Hobsonville Point Secondary School.
Executive summary
2. Matthew
van Gils, a student from Hobsonville Point Secondary School, supported by
Kathleen Waldock from Homes Land and Community, and David Irwin from the
Isthmus Group, will be in attendance to address the Upper Harbour Local Board
regarding their ideas for a planned park in the ‘Buckley B’
precinct near the school.
3. Homes
Land and Community, along with the park construction company, A V Jennings
Limited, wanted to involve local school students in the park design. The
students’ ideas have been presented to the designer, Isthmus Group, and
it is their intention to incorporate these proposals into the concept plans.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Matthew van Gils, a student from Hobsonville Point
Secondary School, Kathleen Waldock from Homes Land and Community, and David
Irwin from the Isthmus Group, and thank them for their attendance and
presentation.
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8.4 Sustainable
Pareremoremo Group - update on the Pare-dise Project
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Purpose
1. To
address the Upper Harbour Local Board and discuss the successes and plans of
the Pare-dise Project.
Executive summary
2. Mike
Patchett and Rick Jobbit, from the Sustainable Paremoremo Group, will be in
attendance to address the Upper Harbour Local Board to provide an update on
the Pare‑dise project.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Mike Patchett and Rick Jobbit from the Sustainable
Paremoremo Group, and thank them for their attendance and presentation.
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Attachments
a Project
map and focus areas................................................................. 13
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8.5 Jennifer
Garcia - walking access to Upper Harbour Primary School from Schnapper Rock
Road
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Purpose
1. To
address the Upper Harbour Local Board about access issues from Schnapper Rock
Road to the Upper Harbour Primary School.
Executive summary
2. Jennifer
Garcia will be in attendance to address the Upper Harbour Local Board to
request support for a walkway for students to access the Upper Harbour
Primary School from Schnapper Rock Road.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Jennifer Garcia and thank her for her attendance
and presentation.
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8.6 Bike
Albany - activities and plans
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Purpose
1. To
address the Upper Harbour Local Board to provide an overview on the
activities of Bike Albany and discuss their plans for the future.
Executive summary
2. Nicholas
Carman and Jack Donaldson of Bike Albany, will be in attendance to present a
draft document to local board members, which will outline the changes they
would like to see in Albany in order to increase bike riding in the area.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Nicholas Carman and Jack Donaldson of Bike Albany, and
thank them for their attendance and presentation.
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Attachments
a Albany
bike plan 2017............................................................................ 15
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8.7 North
Shore City Baseball Club - future demands and plans
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Purpose
1. To
address the Upper Harbour Local Board to discuss the structure and growth of
baseball regionally, and in the local board area.
Executive summary
2. Adam
Lough, President of the Auckland Baseball Association, Peter Elliott,
Director - Facility Portfolio of Baseball New Zealand, and Ryan Flynn, Chief
Executive Officer of Baseball New Zealand, will be in attendance to discuss
future projections for baseball locally and regionally, and to highlight the
challenges faced with this expected growth.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Adam Lough, from the Auckland Baseball Association, and
Peter Elliott and Ryan Flynn, from Baseball New Zealand, and thank them for
their attendance and presentation.
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
