Upper Harbour Local Board

OPEN MINUTES

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 16 November 2017 at 9.30am.

present

Chairperson	Lisa Whyte
Deputy Chairperson	Margaret Miles, JP
Members	Uzra Casuri  Balouch, JP
	Nicholas Mayne
	John McLean
	Brian Neeson, JP

Upper Harbour Local Board 16 November 2017

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number UH/2017/169

MOVED by Deputy Chairperson M Miles, seconded by Member B Neeson:

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 October 2017, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Brickworks Committee - Linear Park toilets, Hobsonville Point
	Resolution number UH/2017/170 MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a)      receive the deputation from Cherry Kingsley-Smith, Caro Watts, and TC Suresh from the Brickworks Committee, and thank them for their attendance and presentation. CARRIED

8.2	Business North Harbour - results of survey
	A presentation was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2017/171 MOVED by Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a)      receive the deputation from Janine Brinsdon and Tracey Begovic from Business North Harbour, and thank them for their attendance and presentation. CARRIED
	Attachments a     Business North Harbour presentation

8.3	Albany CoCo Trust Incorporated operational concerns
	A presentation was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2017/172 MOVED by Member N Mayne, seconded by Member U Balouch: That the Upper Harbour Local Board: a)      receive the deputation from Mark Moffitt, Jenny Bassett, and Shona Smith of Albany CoCo Trust Incorporated, and thank them for their attendance and presentation. CARRIED
	Attachments a     Albany CoCo Trust presentation

9 Public Forum

9.1	Willem Mandemaker - Linear Park toilets, Hobsonville Point
	A location map of the toilet site was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2017/173 MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a)      receive the public forum item from Willem Mandemaker, and thank him for his attendance. CARRIED
	Attachments a     Site map for Linear Park toilet

9.2	Annette Lewis - Linear Park toilets, Hobsonville Point
	Resolution number UH/2017/174 MOVED by Member N Mayne, seconded by Member U Balouch: That the Upper Harbour Local Board: a) receive the public forum item from Annette Lewis, and thank her for her attendance. CARRIED

9.3	Jason William - Linear Park toilets, Hobsonville Point
	Resolution number UH/2017/175 MOVED by Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board: a) receive the public forum item from Jason William, and thank him for his attendance. CARRIED

9.4	Ariel Mandemaker - Linear Park toilets, Hobsonville Point
	Resolution number UH/2017/176 MOVED by Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a) receive the public forum item from Ariel Mandemaker, and thank her for her attendance. CARRIED

Secretarial note:        A brief adjournment was agreed by board members at 10.38am.

Secretarial note:       Item 19 was considered at this time.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Minutes of the Upper Harbour Local Board meeting held, Thursday 19 October 2017
	The Upper Harbour Local Board note that the open unconfirmed minutes and minute attachments of the Upper Harbour Local Board meeting held on Thursday, 19 October 2017, including the confidential section, are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

Secretarial note:        Item 14 was considered at this time.

13

Auckland Transport monthly report - November 2017

Resolution number UH/2017/177 MOVED by Member N Mayne, seconded by Chairperson L Whyte: That the Upper Harbour Local Board: a)      receive the Auckland Transport update for November 2017. b)      request that Auckland Transport investigate cost and implications of implementing pedestrian crossing(s) and/or pedestrian refuge(s) at appropriate location(s) on Schnapper Rock Road, in response to safety issues raised by a constituent at the board’s November community forum meeting. CARRIED

14

Upper Harbour Quick Response Round One 2017/2018 grant applications

The Senior Community Grants Advisor and the Strategic Broker were in attendance to support the item.

Resolution number UH/2017/178

MOVED by Member J McLean, seconded by Member U Balouch:

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each of the Quick Response, Round One applications listed in the table below:

Application	Organisation name	Project	Total granted
QR1817-109	Action Education	Towards Spoken Word workshops and performances for schools within the Upper Harbour area	$0 *Recommend the applicant seeks sustainable funding options
QR1817-103	Canterbury and New Zealand Business Association	Towards venue hire, petrol vouchers, printing and phone expenses for the Migrant Legal Clinic at Meadowood Community House from December 2017 to June 2018	$0 *Limited evidence provided of the need of this service in the local board area
QR1817-105	Albany CoCo Incorporated	Towards purchasing sewing machines, thread, screen printing and coordination for Boomerang Bags	$1,868 *Tagged to sewing machines, screen printing and coordination
QR1817-106	Bays Youth Community Trust	Towards internet and website costs from February to September 2018	$1,000
QR1817-111	Youthline Auckland Charitable Trust	Towards catering, resources, and administration to deliver two barista training workshops for Upper Harbour youth	$1,036 *Tagged to catering, resources and administration
QR1817-102	Meadowood House	Towards the barbecue, music, entertainment, community activities, smoothie bike and Santa photographer for the ‘Carols at Meadowood 2017’ event	$1,500
QR1817-107	East Coast Bays and District Cricket Club Incorporated	Towards the annual contribution for expenses for the Windsor Park Facility	$1,000
QR1817-108	Badminton North Harbour Incorporated	Towards shuttlecocks and trophies for the Badminton North Harbour International Badminton Tournament	$2,000
QR1817-110	North Harbour Softball Association	Towards purchasing equipment to enable schools to participate in the T‑Ball programme	$2,000
LG1817-120 deferred from Local Grants Round One 2017/2018	Business North Harbour Incorporated	Towards a traffic management report to monitor the impact of growth on economic development	$5,000
		Total amount allocated	$15,404

CARRIED

Secretarial note:        Item 16 was considered at this time.

Secretarial note:        Item 17 was considered at this time.

Secretarial note:        Items 13 and 15 were considered at this time.

15	Input to the Review of Citizens Advice Bureaux services
	Resolution number UH/2017/179 MOVED by Deputy Chairperson M Miles, seconded by Member U Balouch: That the Upper Harbour Local Board: a) does not support any of the options articulated in the agenda report, particularly as a sub-regional funding model, which was discussed at a local board workshop, has not been included for consideration. CARRIED

16	Adoption of a regional membership structure across Auckland Council operated pools and leisure centres
	The Leisure Business Manager was in attendance to support the item.
	Resolution number UH/2017/180 MOVED by Member B Neeson, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      endorse the introduction of a regional membership structure across council operated pools and leisure centres. b)      approve revised membership prices for Albany Stadium Pool for the 2017/2018 financial year: i.        ‘Get Into It’ silver membership, at $19.50 per week ii.       ‘Swim It’ or ‘Gym It’ memberships at $16.00 per week. CARRIED

17	Feedback on the proposed direction of the draft Waste Management and Minimisation Plan
	Resolution number UH/2017/181 MOVED by Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a)      support Option 2, as this can be undertaken within the current funding envelope and meets the council’s responsibilities under the Waste Minimisation Act 2008, subject to further information regarding the outcome of the organic waste trial. CARRIED

18	Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on local parks
	The Relationship Manager was in attendance to support the item.
	Resolution number UH/2017/182 MOVED by Member U Balouch, seconded by Member B Neeson: That the Upper Harbour Local Board: a)      amend landowner approvals for election signs to provide a nine week time restriction on local parks and reserves identified in the List of Election Signs sites, as outlined within Attachment A to the agenda report and listed below: i. the south-eastern side of Luckens Road, south-west of West Harbour Drive alongside West Harbour Reserve (Auckland Transport reference W-UH6 – Luckens Road) ii. the south-western side of Marina View Drive, alongside Lagoon Way Reserve between 71 and 83 Marina Drive Road (Auckland Transport reference W-UH7 – Marina View Drive 1 of 3) iii. the eastern side of Marina View Drive, alongside Luckens Reserve, north of the car park entrance and opposite Marina View School (Auckland Transport reference W-UH8 – Marina View Drive 2 of 3) iv. the eastern side of Marina View Drive, alongside Luckens Reserve, south of the car park exit and opposite Marina View School (Auckland Transport reference W‑UH9 – Marina View Drive 3 of 3) v. the northern and southern sides of Kingsway Road, alongside the reserve at the eastern end of the causeway (Auckland Transport reference W-UH5 – Kingsway Road). b)      request that Auckland Transport’s Traffic Control Committee provide a nine week time restriction for election signs on road reserves, to provide a consistency for public sites across Auckland. c)      request that, due to extensive development in the Upper Harbour area, Auckland Transport’s Traffic Control Committee consider reviewing their List of Election Sign Sites and updating the list to reflect these time restrictions, in accordance with clause 6 of the Election Signs Bylaw 2013. CARRIED

19	Linear Park toilet, Hobsonville Point
	The Manager Project Delivery and the Stakeholder Advisor were in attendance to support the item.
	Resolution number UH/2017/183 MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a)      approve the location for the Linear Park toilet block at Hobsonville Point, as indicated in Options 1 and 2 in the agenda report, and delegate decision-making authority with regard to wastewater and sewerage connection, to the technical experts responsible for the toilet block construction. CARRIED

Secretarial note:       Members Mayne and Neeson wished to record their opposition to the above resolution.

20

Approval for two new road names within the subdivisions at 87 - 95 and 227 - 235 Hobsonville Point Road, Hobsonville Point

Resolution number UH/2017/184 MOVED by Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      approve the new road name ‘Uku Lane’ for the new private road within the subdivision development at 87 – 95 Hobsonville Point Road, Hobsonville Point. b)      approve the new road name ‘Kerewhenua Crescent’ for the new private road within the subdivision development at 227 – 235 Hobsonville Point Road, Hobsonville Point. c)      note that although no alternates were provided in this report, the board will approve these names on this occasion, however it is requested that future reports follow Council’s Road Naming Guidelines and propose two alternate names for each new road for consideration. CARRIED

21	Approval for 15 new road names within the subdivisions at 2 - 68 and 1 - 73 Hobsonville Point Road, Hobsonville Point
	Resolution number UH/2017/185 MOVED by Deputy Chairperson M Miles, seconded by Member J McLean: That the Upper Harbour Local Board: a)      defer the report until alternate names, with relevant justification, are provided and that consideration be given to the use of names that have historical significance to the area. CARRIED

Secretarial note:        Member Mayne wished to record his opposition to the above resolution.

22	Venue relocation for Upper Harbour Local Board business meeting of 14 December 2017
	Resolution number UH/2017/186 MOVED by Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a)      approve the relocation of the Upper Harbour Local Board business meeting of 14 December 2017, to the Pacific Building, Level 1, Council Chambers, 50 Centreway Road, Orewa, commencing at 09:30am. CARRIED

Secretarial note:         Deputy Chair Miles and Member Casuri Balouch wished to record their opposition to the above resolution.

23	Governance forward work calendar - December 2017 to November 2018
	Resolution number UH/2017/187 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a)      receive the Upper Harbour Local Board governance forward work calendar for the period December 2017 to November 2018, as set out in Attachment A to this agenda report. CARRIED

24	Record of the Upper Harbour Local Board workshops held on Thursday 12 October, 19 October, 26 October, and 2 November 2017
	Resolution number UH/2017/188 MOVED by Member J McLean, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 12 October, 19 October, 26 October, and 2 November 2017 (refer to Attachments A, B, C and D to this agenda report). CARRIED

25	Board Members' reports - November 2017
	Resolution number UH/2017/189 MOVED by Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      receive the verbal board members’ reports. CARRIED

26        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.09 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................