Minutes of Waiheke Local Board

Waiheke Local Board

23 November 2017

1 Welcome

Chairperson Paul Walden opened the meeting and welcomed everyone present. Deputy Chairperson Cath Handley led the meeting with a karakia.

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2017/186

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 26 October 2017, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Waiheke School Community Planting Day - Dylan Forsyth and Eli Ball.
	Dylan Forsyth and Eli Ball were in attendance to present to the board their school exhibition on the water quality of Little Oneroa and community planting day they are organising.
	Member S Brown entered the meeting at 5:18pm.
	Resolution number WHK/2017/187 MOVED by Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: a) thank Dylan Forsyth and Eli Ball for their attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.1 Waiheke School Community Planting Day - Dylan Forsyth and Eli Ball

9.2	Proposal to establish a UN WTO Monitoring Observatory (INSTO) Item 21 - Peter Wills
	Peter Wills was in attendance to re-present the Discussion Paper on establishing a UN WTO Monitoring Observatory.
	Resolution number WHK/2017/188 MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley: That the Waiheke Local Board: a) thank Peter Wills for his attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Discussion paper - Developing sustainable tourism strategy - a UN WTO Monitoring Observatory collaboration

9.3	Onetangi Sports Park weed presentation - Flynn Washington
	Flynn Washington was in attendance to give a presentation to the board on the Onetangi Sports Park weeds.
	Resolution number WHK/2017/189 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) thank Flynn Washington for her attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.3 Onetangi Sports Park weed presentation - Flynn Washington

9.4	Little Oneroa, Onetangi Sports Park weeds, Carson's Road, double decker buses, spraying and Tin Boat Reserve - Ross Gillespie
	Ross Gillespie was in attendance to speak to the board about issues regarding Little Oneroa, Onetangi Sports Park weeds, Carson's Road, double decker buses, spraying and Tin Boat Reserve.
	Resolution number WHK/2017/190 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) thank Ross Gillespie for his attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Item 9.4 Map of Tin Boat Reserve - Ross Gillespie

9.5

Proposed gifting of sculpture from the Waiheke Island Sculpture Trust - Caroline Forsyth

Caroline Forsyth, Chair of Headland Sculpture on the Gulf, was in attendance to speak to the board about Item 16 - Proposed gifting of sculpture from the Waiheke Island Sculpture Trust.

Resolution number WHK/2017/191

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) thank Caroline Forsyth for her attendance and presentation.

CARRIED

9.6

Fullers' treatment of smaller tour operators - Justin Moore

Justin Moore was in attendance to discuss Fuller’s treatment of smaller tour operators.

Resolution number WHK/2017/192

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:

That the Waiheke Local Board:

a) thank Justin Moore for his attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Chairperson Paul Walden for consideration under item 21.

12	Councillor's update
	This item was withdrawn.

Waiheke Quick Response, Round Two 2017/2018 grant applications

Resolution number WHK/2017/193

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) approve the following applications for funding from the Waiheke Local Board quick response, round two, 2017/2018:

App ID	Applicant	Project	Amount requested	Amount allocated
QR1818-204	Waiheke Community Art Gallery	Towards Treaty of Waitangi Exhibition and Grid 2018.	$ 4,000.00	$ 3,000.00
QR1818-203	Seniornet Waiheke Island Incorporated	Towards a portable sign and two laptop computers	$ 1,953.00	$ 1,953.00
QR1818-206	Waiheke Community Childcare Centre Incorporated	Towards delivery and supply of bark and sand for playground areas	$ 4,000.00	$ 2,000.00
QR1818-201	Joe McCracken under the umbrella of Waiheke Island Council Of Social Services	Towards the Waiheke Arts and Innovation Festival in 2018.	$ 4,000.00	$ 4,000.00
LG1818-112	New Zealand Association of Environmental Education (NZAEE)	Towards equipment and volunteer contributions for Seaweek 2018.	$ 1,997.00	$ 1,997.00
LG1818-106	Judy Woodcock	Towards provision of five packs of A24 traps	$ 783.00	$ 783.00
Total			$ 16,733.00	$ 13,733.00

b) decline the following applications for funding from the Waiheke Local Board quick response, round two, 2017/2018:

App ID	Applicant	Project	Amount requested	Amount allocated	Comments
QR1818-205	Once Upon An Island Charitable Trust	Towards artist residency costs for Shonaleigh Cumbers.	$ 2,000.00	$ -	Decline due to insufficient funds to support lower priority (ticketed events) applications
Total			$ 2,000.00	$ -

CARRIED

Secretarial note: Member S Brown declared a potential conflict of interest with the Waiheke Community Art Gallery.

Auckland Transport Waiheke Local Board update - November 2017

Resolution number WHK/2017/194

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the Auckland Transport Waiheke Local Board update - November 2017.

b) approve up to $50,000 from the Local Board Transport Capital Fund to provide the infrastructure required to implement the relocation of transport operators from the keyhole to the carpark at Matiatia, noting there will be no reduction of public carparks .

c) delegate final approval of funds required for resolution b) to the Chair and Deputy Chair to ensure expectations of transport users can be met.

d) note the resolutions from the 26 October business meeting as follows;

That the Waiheke Local Board:

b) request Auckland Transport to allocate the space in the keyhole for Auckland Transport Metro Buses and Small Passenger Service Vehicles (which are available for hire) only.

c) note that parking will be provided for other transport operators at the area of the carpark as per attached diagram, subject to it being developed and available to users by the date that the keyhole changes come into effect.

CARRIED

Rangihoua and Tawaipareira Management Committee

Resolution number WHK/2017/195

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) establish the Rangihoua and Tawaipareira Management Committee consisting of three members of the Waiheke Local Board and three members elected by Ngāti Paoa.

b) approve the attached terms of reference for the Rangihoua and Tawaipareira Management Committee.

c) appoint board members B Upchurch, S Brown and chairperson P Walden to the Rangihoua and Tawaipareira Management Committee.

CARRIED

Proposed gifting of sculpture from the Waiheke Island Sculpture Trust

Resolution number WHK/2017/196

MOVED by Chairperson P Walden, seconded by Member S Brown:

That the Waiheke Local Board:

a) accept the gift of Te Rerenga Wai o Tikapa Mo from Headland Sculpture on the Gulf.

b) approve the location of Te Rerenga Wai o Tikapa Mo by the Empire Avenue entrance at McKenzie Reserve.

c) approve funding of $5,000 for installation of Te Rerenga Wai o Tikapa Mo subject to advice from Auckland Council’s project delivery team.

d) note that the sculptures were gifted by Headland Sculpture on the Gulf (hSOTG) not the Waiheke Island Sculpture Trust.

CARRIED

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

Resolution number WHK/2017/197

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:

That the Waiheke Local Board:

a) provide the following feedback on the draft Waste Minimisation Plan (with minor changes delegated to the chair):

Support the general direction of the draft Waste Minimisation Plan. The HGI Section was developed in conjunction with community stakeholders which the board supplemented with an addition around initiatives on clean fill, managed fill and construction waste. In particular:

• The goal of Zero Waste by 2040.

• A higher waste levy – the current levy of $10 per tonne is too low. A higher levy would act as a financial disincentive to sending waste to landfill. This is particularly relevant to Waiheke given that there are currently limited disincentives to removal of solid waste off-island.

• Greater central and local government incentives supporting product stewardship – there need to be much tighter controls on the overuse and lack of return-to-producer incentives for product and packaging (in particular large appliance cartons) and refund schemes for bottles and other high value product containers.

• The plan’s Option 2 focus on the three priority commercial waste streams: demolition and construction waste, organic waste and plastic waste. Waiheke is looking at options for construction waste which contributes significantly to the waste-stream transported off-island, particularly in relation to alternate uses. It also appreciates the need to deal effectively with food waste as Waiheke needs a service to remove commercial food waste and process it sustainably. There is a new service proposed to commence with main retail area and vineyards including wedding venues, which plans to grow to other areas as it develops. The Board is concerned that the urban area of Waiheke has been excluded from the food waste collection scheme to be established in other Auckland urban areas. It is noted that any scheme devoted to composting of organic waste should not act as a disincentive to home composting.

• The need for a national policy on plastic bags and in particular ensuring that supermarkets and retailers use compostable bags, using the example set out the Waiheke Countdown supermarket.

• The need for the island to have a comprehensive community recycling centre and supports this being developed along with the first tranche rather than waiting until 2024.

CARRIED

Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on local parks

Resolution number WHK/2017/198

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) amend landowner approvals for election signs to provide a nine week time restriction on local parks and reserves identified in the List of Election Sign Sites.

b) request that Auckland Transport’s Traffic Control Committee provide a nine week time restriction for election signs on road reserve to provide a consistency for public sites across Auckland.

c) request that Auckland Transport’s Traffic Control Committee consider updating their List of Election Sign Sites to reflect these time restrictions in accordance with clause 6 of the Election Signs Bylaw 2013.

CARRIED

Input to the Review of Citizens Advice Bureaux services

Resolution number WHK/2017/199

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the feedback report on the draft options for supporting the future provision of Citizens Advice Bureaux services to Auckland’s communities by 1 December 2017.

b) agree option two as its preferred option.

CARRIED

Auckland Council’s Quarterly Performance Report: Waiheke Local Board for quarter one, 1 July - 30 September 2017

Resolution number WHK/2017/200

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the performance report for the financial quarter ending 30 September 2017.

CARRIED

Notice of Motion - Paul Walden - Proposal to establish a UN WTO Monitoring Observatory (INSTO)

Resolution number WHK/2017/201

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

Motion

That the Waiheke Local Board:

a) endorse in principle, the proposal to establish a United Nations World Tourism Organisation (UNWTO) International Network of Sustainable Tourism Observatories (INSTO) project in collaboration with the University of Otago Department of Tourism.

b) prioritise finalising the business case, the governance accountabilities, and the initial budget for sign off at the 14 December 2017 business meeting.

c) set aside funding of no less than $9,000 from LDI community response budget for the first year of the INSTO initiative.

d) delegate Deputy Chair C Handley, Chairperson P Walden and Member S Brown to represent the board on the INSTO Stakeholder Group and Local Working Group.

CARRIED

Board member's report

Resolution number WHK/2017/202

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:

That the Waiheke Local Board:

a) note Board Member Shirin Brown’s report.

CARRIED

Chairperson's report

Resolution number WHK/2017/203

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the verbal report from Chairperson Paul Walden.

b) note feedback has been provided regarding the Remuneration Authority review and the Mayor’s priorities for the Long Term Plan.

c) congratulate John Nash on taking up his role as Programme Manager Waiheke & Hauraki Gulf Islands.

CARRIED

List of resource consents

Resolution number WHK/2017/204

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the lists of resource consents lodged related to Waiheke Island from 14 to 20 October, 21 to 27 October, 28 October to 3 November and 4 to 10 November 2017.

CARRIED

Waiheke Local Board workshop record of proceedings

Resolution number WHK/2017/205

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board

a) note the record of proceedings of the Waiheke Local Board workshops held on 19 October, 24 October and 26 October 2017.

CARRIED

Governance Forward Work Programme

Resolution number WHK/2017/206

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the Governance Forward Work Programme.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

The Deputy Chairperson closed the meeting with the following karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

7.29 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Deputy Chairperson	Cath Handley
Members	Shirin Brown	From 5:18pm, item 9.1
	John Meeuwsen
	Bob Upchurch