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Whau Local
Board
22 November
2017
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1 Welcome
Chairperson
Mulholland opened the meeting and welcomed everyone present.
2 Apologies
3 Declaration
of Interest
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The
following are declared interests of the Whau Local Board.
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Board Member
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Organisation /
Position
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Tracy Mulholland
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·
New Lynn Business Association – Business
Associate/Contractor
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Susan Zhu
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Chinese Oral History Foundation – Committee
member
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The Chinese Garden Steering Committee of Auckland
– Board Member
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Derek Battersby
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Whau Coastal Walkway Environmental Trust –Trustee
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New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Chairman
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New Lynn Bowling Club - Patron
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Avondale RSA - Member
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Catherine Farmer
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Avondale-Waterview Historical Society – Member
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Blockhouse Bay Historical Society – Member
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Portage Licensing Trust – Trustee
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Blockhouse Bay Bowls – Patron
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Forest and Bird organisation - Member
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Duncan Macdonald
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Avondale Business Association – Chairman
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Avondale Community Society – Chairman
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Avondale RSA – Committee Member
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Avondale-Waterview Historical Society -
Member
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Avondale Jockey Club – Member
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Te’eva
Matafai
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Pacific Events and Entertainment Trust - Co-Founder
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Miss Samoa NZ - Director
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Malu Measina Samoan Dance Group - Director/Founder
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Pasifika Festival ATEED - Samoa Village Coordinator
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Aspire Events - Director
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David Whitley
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Rosebank Business Association - Member
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Pathways to the future - Past trustee
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REINZ - Member
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Don Oliver Youth Sports Foundation - Past trustee
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Chamber of Trade - Mentor
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Lopdell House - Trustee
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West Auckland Enterprise, Skills & Training
(WEST) - Manager
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There was no change to the register.
4 Confirmation
of Minutes
5 Leave of Absence
Secretarial
note: Chair Mulholland gave a verbal notice she’ll be on leave from
15 December 2017 to 19 January 2018.
6 Acknowledgements
There were no
acknowledgements.
7 Ward Councillor’s Update – discussed after item 8
Apology from Councillor
Clow for lateness
8 Deputations
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8.1
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Deputation - Brook Turner, VisionWest Community Trust
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Brook Turner from VisionWest Community Trust was in attendance to
introduce the organisation to the board and shared their work for the
community of West Auckland, including social housing, budgeting, counselling
and community banks.
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Resolution number WH/2017/135
MOVED
by Member C Farmer, seconded by Member D Macdonald:
That the Whau Local
Board:
a)
receive the deputation from VisionWest
Community Trust and thank Brook Turner for his
presentation.
CARRIED
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8.2
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Deputation - Sustainable Coastlines
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Sam Judd from
Sustainable Coastlines was in attendance to present on a collaborative
proposal (with Auckland Council, The Department of Conservation and the
Department of Corrections, The Whau River Catchment Trust and others) to grow
and plant 400,000 native trees alongside the Whau River to the board.
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Resolution number WH/2017/136
MOVED
by Member D Whitley, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a) receive
the deputation from Sustainable Coastlines and thank Sam Judd for the presentation.
CARRIED
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7 Ward Councillor’s Update
Councillor Clow
provided the members with matters being addressed by Governing Body including:
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Targeted Rate
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Issues around Water Quality, Pest, Weed, Kauri
dieback
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Auckland Transport update around transportation
and housing
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Avondale update
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New Lynn update
9 Public Forum
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9.1
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John
Stowell - Participatory Budgeting in Auckland was in attendance to introduce:
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the idea of Participatory Budgeting in
Auckland to the Whau Local Board.
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9.2
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Andrew Geddes – Self Employed Arborist was in
attendance and spoke about:
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insufficient detail on the terms of Land Swap as part of the consultation
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no focus has been given to the Margan Reserve
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mature pohutukawa trees and their protection
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see replacement of Pohutukawa trees
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as fair amelioration
Outcome:
For the board to schedule and protect as many significant
mature pohutukawa. The full length of Margan Avenue.
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9.3
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Tony Miguel – Whau Coastal Walkway Environmental
Trust was in attendance and spoke about:
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seeking support to include the project in the Long Term Plan
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for the board to participate in the Environmental Restoration
Plan for the Whau River Catchment
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Member C Farmer left the meeting at 7.09 pm.
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Member C Farmer returned to the meeting at 7.10 pm.
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9.4
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Steve McDonald – Greypower Waitakere was in
attendance and spoke about
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consultation with Seniors and understanding the needs of
Seniors
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9.5
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Daniel Exeter – Whau Resident was in attendance
and spoke about:
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concern regarding quality/aesthetics of Land Swap
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why this (access points) was not planned for (adequately) at
time of submission for initial consents
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to what extent will established ecosystem @ Margan Avenue be
retained
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while access and connectivity are rational, what efforts to
non-development community feel inclusive
OUTCOME: Transparency, full information
released and public consultation on proposal – including
environmental/heritage/iwi concerns
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Resolution number WH/2017/137
MOVED
by Deputy Chairperson S Zhu, seconded by Member D Whitley:
That the Whau Local
Board:
a) receive
public forum submissions from John Stowell, Andrew Geddes, Tony Miguel, Steve
McDonald and Daniel Exeter and thank them for attending the Whau Local Board
meeting.
CARRIED
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Supporting materials for Public Forum 9.1, 9.2 and 9.3
were tabled at the meeting. Copies are placed on the official minutes
and is available on the Auckland Council website as minutes attachments.
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Attachments
a 9.1 - John Stowell
b 9.2 –
Andrew Geddes
c 9.3 - Tony Miguel
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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13
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Whau Quick Response, Round Two 2017/2018 grant applications
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Resolution number WH/2017/139
MOVED
by Local Councillor D Battersby, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a) approve
the following allocations for the Round Two 2017/2018 Whau Quick Response
Grants application as listed in table one below:
Table One:
Applications for the Whau Quick Response, Round Two 2017/2018
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Organisation Name
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Project
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Total Requested
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Amount Allocated
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Claire O'Neil
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Towards printed performance t-shirts for public
site performances at New Lynn Memorial Square and La Rosa Garden Reserve
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$700
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$700
*Funding will be released via reimbursement
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Action Education
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Towards Spoken Word workshops at schools in the
Whau
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$2,000
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$2,000
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Pasifika Migrant Services Trust
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Towards hiring tables and chairs, resources,
materials, a gas bottle, administration, volunteer expenses, registration
fees and stall fees for the Kiribati Village at the Pasifika Fesitval 2018
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$2,000
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$500
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Waitakere Japanese Supplementary School
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Towards art materials, stationery and teaching
materials for Term One, 2018
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$500
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$500
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U3A Titirangi
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Towards venue hire at the Westlynn Garden, and
stationary for U3A Titirangi
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$500
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$500
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Generation Ignite
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Towards food for the “Summer Camp Ignite
2017”
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$2,000
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$2,000
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Bridge of Love Association Incorporated (BOLAI)
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Towards venue and sound system hire, and towards
design of the promotional brochure for the “2017 BOLAI Christmas
Unsung Hero Communication And Promotion Ceremony”
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$2,000
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$0
*Applicants that have already
received one successful grant application within the current financial year
will be considered a lower priority
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Bridge of Love Association Incorporated
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Towards rubbish bags, rubbish bin hire and first
aid kit for the BOLAI Youth Group rubbish collection beside Whau River
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$2,000
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$468
*Tagged to rubbish bags and
bins, and first aid kit
*Recommend to coordinate work with Friends of the Whau and connect with
Chinese Conservation Trust
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Avondale Community Action
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Towards music, promotion, catering for volunteers
and face painting for the Avondale Christmas Market 2017
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$760
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$760
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Auckland Deaf Society Incorporated
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Towards entertainment for the Deaf Children's
Christmas Party and towards catering for the Senior citizens
Christmas"Break-up"
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$1,451
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$1,451
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Helen Fergusson
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Towards venue hire and instructor for the
fitness, health and well-being workshops
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$547
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$547
*$48.80 venue hire for New Lynn
Community Centre will be paid via internal transfer to the venues team
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Avondale Community Fale (Pacific Events and
Entertainment)
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Towards costs for the security alarm system and
projector for the Avondale Community Fale
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$1,472
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$0
*Item requested has already been
funded by the board
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Total requested
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$15,930
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$9,426
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CARRIED
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14
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Exchange of part of Margan Reserve for other land
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Resolution number WH/2017/140
MOVED
by Chairperson T Mulholland, seconded by Member D Whitley:
That the Whau Local
Board:
a) support
the public notification under section 15(2) of the Reserves Act 1977 of a
proposed land exchange of 295m2 of Margan Reserve, New Lynn (Pt
Lot 1 DP 122011) for 295m2 of adjacent land at 5 Clinker Place (Pt
Lot 2 DP 122011) as shown on Attachment B of the agenda report.
b) request
that the ecological, transport and land value assessment be made available
prior to public consultation in the new year
c) request
that prior to public engagement staff investigate
i)
moving the road crossing further eastwards
ii)
the opportunities for relocation of trees
iii) footpath
diversion around trees
iv) higher
level of protection including scheduling of native trees across the Crown
Lynn site
v)
increased amenity and open space planting of larger native
trees on the Crown Lynn site to strengthen the ecological connection between
Manawa Wetlands and Olympic Park
d) meet with
Avanda to discuss the protection of trees on the Avanda site
CARRIED
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Secretarial note: As per standing order 3.15.5
Member Catherine Farmer, requested that her dissenting vote on the above
resolutions be recorded.
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15
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Endorsement of Rewarewa Creek Redevelopment, Shared Path and Pocket
Park
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Resolution number WH/2017/141
MOVED
by Local Councillor D Battersby, seconded by Member D Whitley:
That the Whau Local
Board:
a) endorse
the design outlined in Attachment A for the pocket park as part of the
Rewarewa Creek Redevelopment.
b) endorse
the proposed shared path running along the true right bank of the Rewarewa
Creek around 3,107-3,109 Great North Road and extending to McNaughton Way
(Attachment B), as part of the as part of the Rewarewa Creek Redevelopment
programme of works.
c) note
that at its maximum gradient at the Great North Road end of the shared
path will not meet the desirable standard for mobility.
d) note that the Whau Local Board will be updated on any major
changes to the design of the pocket park and shared path.
e) acknowledge
the excellent integrated planning work championed and supported by the
Healthy Waters team
f) support
the immediate programme of
i) pocket
park development above northern culvert (in progress)
ii) improved
stormwater treatment (in progress)
iii) walkway
connection development from Great North Road to McNaughton Way (in
consideration)
g) request
that as Council and CCO staff develop future work programmes they consider
the Rewarewa integrated planning work particularly:
i)
park walkway upgrade to link Rewarewa
bridge (medium term)
ii)
Rail side shared path from Clark Street
Bridge through to Great North Road (medium term)
iii)
walkway connections along stream side
towards Manawa wetlands as land develops (medium term)
iv)
bridge connections across the Rewarewa
(long term)
v)
street amenity development on
McNaughton Way (long term)
vi)
property development on McNaughton Way
carpark (long term)
vii)
Hugh Brown Drive amenity and rain
garden redevelopment (long term)
CARRIED
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18
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Affected party approval for a proposed height in relation to
boundary breach from 3053 Great North Road, New Lynn, with the public reserve
Delta Triangle
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Resolution number WH/2017/144
MOVED
by Local Councillor D Battersby, seconded by Member D Whitley:
That the Whau Local
Board:
a) approve
the affected party application to allow for the height in relation to
boundary breach from 3053 Great North Road with the Delta Triangle.
b) enter
into a memorandum of understanding with the developer to ensure that
mitigation works occur in the Delta Triangle to offset the negative impacts
of the height in relation to boundary breach.
CARRIED
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Secretarial note: As per standing order 3.15.5
Member Catherine Farmer, requested that her dissenting vote on the above
resolutions be recorded.
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19
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Auckland Council’s Quarterly Performance Report: Whau Local
Board
for quarter four, 1 July - 30 September 2017
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Resolution number WH/2017/145
MOVED
by Deputy Chairperson S Zhu, seconded by Member D Macdonald:
That the Whau Local
Board:
a) receive the
performance report for the financial quarter ending 30 September 2017.
CARRIED
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Secretarial note: Chair Mulholland
acknowledges Auckland Council Officer Dom Leauga for his work with the
JobFest, Deputy Chair Susan Zhu for her work with the Holi Festival and Local
Councillor Derek Battersby for attending the meetings on her behalf.
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20
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Amendment of the Auckland Transport Election Signs Bylaw 2013 and
its impact on local parks
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Resolution number WH/2017/146
MOVED
by Local Councillor D Battersby, seconded by Member D Whitley:
That the Whau Local
Board:
a) amend
landowner approvals for election signs to provide a nine week time
restriction on local parks and reserves identified in the List of Election
Sign Sites.
b) request
that Auckland Transport’s Traffic Control Committee provide a nine week
time restriction for election signs on road reserve to provide a consistency
for public sites across Auckland.
c) request
that Auckland Transport’s Traffic Control Committee consider updating
their List of Election Sign Sites to reflect these time restrictions in
accordance with clause 6 of the Election Signs Bylaw 2013.
CARRIED
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23 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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24 Procedural
motion to exclude the public
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Resolution number WH/2017/149
MOVED by Local Councillor D Battersby, seconded by Member D
Whitley:
That the
Whau Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 37 New Windsor Road,
Avondale (Arthur Currey Reserve)
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h) -
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains commercially sensitive material that might
impede a future commercial negotiations with a third party.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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8.14pm The
public was excluded.
Meeting
adjourned at 8.14pm
Meeting adjourned
at 8.16pm
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
8.23pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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37 New Windsor Road, Avondale (Arthur Currey Reserve)
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b) agree that neither the report nor the resolutions be restated in
the public minutes until the reason for confidentiality no longer exists.
CARRIED
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8.23 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
