Minutes of Waitematā Local Board

Waitematā Local Board

21 November 2017

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

Member Northey declared he was a member of the Te Tuhi Centre for Arts Board for two years until mid-2016.

4 Confirmation of Minutes

Resolution number WTM/2017/210

MOVED by Deputy Chairperson S Chambers, seconded by Member A Avendano Christie:

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 October 2017 as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgement: Tim Coffey - Good Citizen Award

Resolution number WTM/2017/211

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) congratulate Tim Coffey for receiving his good citizen award for his role as a chair and representative of various boards and groups in the city centre.

CARRIED

6.2

Acknowledgement: Ariana Brunet - Good Citizen Award

Resolution number WTM/2017/212

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:

That the Waitematā Local Board:

a) congratulate Ariana Brunet for receiving her good citizen award for establishing a community garden in the church grounds at St Matthew's in the City.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation: Rachael Burn - Heard Park

Resolution number WTM/2017/213

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) thank Rachael Burn for her attendance and presentation about activities in Heard Park.

b) request officer advice regarding the approval process for Paws in Parnell, the event permit conditions and a post event evaluation.

CARRIED

Attachments

a Speech notes

b Photos

8.2

Deputation: Hiraani Himona - Te Tuhi Centre for Arts

Resolution number WTM/2017/214

MOVED by Deputy Chairperson S Chambers, seconded by Chairperson P Coom:

That the Waitematā Local Board:

a) thank Hiraani Himona and Stephanie Post for their attendance and presentation on behalf of Te Tuhi Centre for Arts about a proposal to use Parnell Railway Station for arts activities.

b) support in principle and recommend to Auckland Transport the Te Tuhi Centre for Arts proposal to use Parnell Railway Station as head licensee.

CARRIED

Attachments

a Presentation

Member Richard Northey abstained from discussion and voting on item 8.2 because of his declared interest.

9 Public Forum

9.1

Public Forum: Luke Nuie and Paul O’Connor - Parking improvements in Parnell

Resolution number WTM/2017/215

MOVED by Member R Thomas, seconded by Member V Tava:

That the Waitematā Local Board:

a) thank Luke Nuie and Paul O’Connor for their attendance and presentation on behalf of the Parnell Community Committee about parking improvements in Parnell.

CARRIED

Attachments

a Presentation

b Mixed Use Zone property photos

9.2

Public Forum: Denise Roche - Waste Management and Minimisation Plan

Resolution number WTM/2017/216

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) thank Denise Roche for her attendance and presentation about the Waste Management and Minimisation Plan.

CARRIED

9.3

Public Forum: Penny Bright - Update on 'pocket occupation' at Garnet Road/Old Mill Road island

Resolution number WTM/2017/217

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) thank Penny Bright for her attenance and presentation about an update on the 'pocket occupation' at Garnet Road/Old Mill Road island.

CARRIED

Attachments

a Letter from Auckland Transport

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Report

Resolution number WTM/2017/218

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:

That the Waitematā Local Board:

a) receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

CARRIED

The meeting adjourned at 3.48pm.

The meeting reconvened at 3.59pm.

Auckland Transport update – November 2017

Resolution number WTM/2017/219

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) receive the report Auckland Transport update – November 2017.

b) confirm its feedback in November 2016 to Auckland Transport on Route 1: Surrey Crescent to Garnet Road cycleway opposing both options consulted on by Auckland Transport and the board’s request to Auckland Transport to consider a new option using the road space with opportunities for new landscaping and sufficient parking and confirms its request to Auckland Transport to re-consult with the community on a new option.

c) note Auckland Transport has advised that of the 164 trees along Route 1 18 trees are being removed of which 15 are exotics and 3 native – 3 of exotics are dead. Six trees of the native trees are being transplanted and 36 trees are to be planted with a net gain of 18 trees.

d) request Auckland Transport halt the removal of trees, transplanting of trees or planting of new trees along Route 1 until the public is informed of the arborist report and provided information about how Auckland Transport is ensuring a best practice approach to tree planting and maintenance.

e) request Auckland Transport organise a public meeting to provide a project update and an opportunity to address all community concerns with the design of Route 1.

CARRIED

Waitematā Quick Response Round Two 2017/2018 grant applications

Resolution number WTM/2017/220

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:

That the Waitematā Local Board:

a) approve the following Quick Response Round Two 2017/2018 grant

applications as listed in the table below:

Application ID	Applicant	Requesting funding for	Amount approved
QR1820-205	Colleen Altagracia (under the umbrella of CA-Colab Ltd)	Towards costs associated with phase one: the workshop of "Voices from the Street."	$1,580.00
QR1820-209	Unitec New Zealand	Towards the design and printing of artworks.	$2,000.00
QR1820-213	Tamara Azizian *(under the umbrella of Mapping Me Productions Limited)*	Towards Artstation Toi Tu gallery hire and photo printing for "Dual Citizen - Close to Home" exhibition.	$1,200.00
QR1820-223	Rangmanch of New Zealand Incorporated	Towards the music conductor and hall hire for the musical programme: “Down Memory Lane.”	$1,000.00
QR1820-202	Shaila Contractor	Towards a one-day event “Auckland Fitness Day” in February 2018.	$1,000.00
QR1820-221	Youthline Auckland Charitable Trust	Towards two driver licence training workshops for “Supporting young people into employment - Auckland Central Series.”	$900.00
QR1820-216	Parnell Community Trust	Towards costs for the Sustainable Urban Living workshops.	$2,000.00
QR1820-201	Hamilton Embassy Enterprises Limited	Towards costs for “Le French Festival 2018.”	$2,000.00
QR1820-203	Jewish Federation of New Zealand Incorporated	Towards equipment hire for Hannukah in the Park 2017.	$750.00
QR1820-215	The Auckland Children's Christmas Parade Trust	Towards the Farmers Santa Parade on 26 November 2017.	$2,500.00
QR1820-222	Gladstone Tennis Club Incorporated	Towards costs for the grooming of five tennis courts	$1,000.00
Total			$15,930.00

b) decline the following Quick Response Round Two 2017/2018 grant

applications as listed in the table below:

Application ID	Applicant	Requesting funding for	Amount requested	Comment
QR1820-206	Colleen Altagracia (under the umbrella of CA-Colab Ltd)	Towards costs associated with gathering writing contributions for "House of Leaves and other Dwellings."	$2,880.00	Decline due to insufficient funds to support lower priority
QR1820-224	Binge Culture Collective Incorporated	Towards "It's a Trial" performance at Samoa House.	$3,000.00	Decline due to insufficient funds to support lower priority
QR1820-208	Mataaga Aoga Amata	Towards a contribution for the design, equipment and installation of the playground for Mataaga Aoga Amta Early Childhood Centre in Grey Lynn.	$3,000.00	Decline due to insufficient funds to support lower priority
QR1820-210	Parent to Parent Auckland	Towards the “SibSupport” programme	$2,000.00	Decline due to insufficient funds to support lower priority
QR1820-219	Dance Therapy NZ	Towards a contribution for facilitation costs for "Arts 4 Us" including therapist and assistant fees.	$2,948.00	Decline due to insufficient funds to support lower priority
QR1820-226	Helen Fergusson	Towards Grey Lynn Community Centre venue hire and instructor costs for the “MBODY movement health and wellbeing” workshops held in December 2017.	$690.00	Decline due to insufficient funds to support lower priority
QR1820-212	Heritage Roses Auckland	Towards buxus hedging, rose mulch and general garden items for continued maintenance and refurbishment of the Nancy Steen Garden.	$1,000.00	Ineligible for a community grant. Funding to be considered from the Community Response Fund subject to officers advice
LG1809-132	Nanny Assis/ Maggie Gould Workshop and Concert	Towards musicians’ fees, hire of equipment, venue hire, publicity costs, media promotion costs, travel costs to venue, printing of material for workshops for students	$1500.00	Ineligible – application received after round closing date.

c) request officers from the Community Facilities department to provide a report to the December business meeting to advise on the required 2017/2018 funding for the maintenance and refurbishment of the Nancy Steen Garden from the Community Response Fund.

CARRIED

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

Resolution number WTM/2017/221

MOVED by Member R Northey, seconded by Member R Thomas:

That the Waitematā Local Board:

a) confirm the board is a strong advocate for implementation and direction of the Waste Management and Minimisation Plan 2012 and is committed to the target of zero waste Auckland by 2040

b) provide the following feedback on the proposed direction of the draft Waste Management and Minimisation Plan. The Waitematā Local Board:

i. support Option 2 which adds to a full implementation of the Waste Management and Minimisation Plan 2012 a focus on three priority commercial waste streams identified in the Waste Assessment: construction and demolition waste, organic waste and plastic waste

ii. support introducing an extensive weekly kerbside organic collection and an option to pay for the red-lidded waste to landfill kerbside collection when it is put out

iii. support strong advocacy to central government for a substantially higher waste levy and for product stewardship; particularly for beverage containers, packaging, tyres, batteries and e-waste

iv. note that as a general principle the most sustainable waste option should be the most affordable

v. support zero waste being an easy, inexpensive and ‘business as usual’ option for event organisers to implement and for all Council and CCO funded events to be Zero Waste

vi. recommend that the waste levy be set higher in order to be a genuine incentive to change behaviour

vii. note the importance of a business food waste service

viii. support the Plan focusing on e-waste, batteries and plastic bags

ix. support the implementation of a ban on single use plastic bags

x. recommend that Council encourage examples of good practices in the community, for example, grant applications to transport compost by bicycle to Kelmarna Gardens

xi. support addressing the impact of construction and demolition waste whereby the waste levy is set at the right level (nationally) to remedy the current state of affairs in which the industry is disincentivised from recycling as it is cheaper to send waste to landfill.

xii. investigate greater council control over landfills.

c) delegate to the Natural Environment portfolio holders, Rob Thomas and Pippa Coom, responsibility to finalise the Board’s feedback on the proposed direction of the draft Waste Management and Minimisation Plan.

CARRIED

Input to the Review of Citizens Advice Bureaux services

Resolution number WTM/2017/222

MOVED by Member R Northey, seconded by Chairperson P Coom:

That the Waitematā Local Board:

a) support Option 3 for regional service provision.

b) support the council working with CABx and CABNZ to undertake a fuller assessment with local board involvement to determine a new approach for future CAB service provision across the region - Option 3 (Regional service provision).

c) support an increase in Council funding of Citizens Advice Bureaux to reflect increases in population and need.

d) request that in assessing both the service need and funding model for Citizen Advice Bureaux services in Auckland consider population, deprivation, diversity and the needs of overseas and domestic students, new migrants and visitors.

CARRIED

Proposed new commercial lease to Oma Rapeti Limited at 3 Pratt Street, Freemans Bay

Resolution number WTM/2017/223

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) defer the decision on approving the granting of a lease to Oma Rapeti Limited at 3 Pratt Street, Freemans Bay and request officers to provide further details on the proposed investment and requirements of the tenant for the extension of their lease.

CARRIED

Community Disaster Resilience Building

Resolution number WTM/2017/224

MOVED by Member R Thomas, seconded by Chairperson P Coom:

That the Waitematā Local Board:

a) approve the allocation of up to $3,000 from its Community Response Fund to fund two emergency resilience building workshops for community facilities and their communities.

CARRIED

Member A Avendano Christie left the meeting at 5.00 pm Item 18.

Member A Avendano Christie returned to the meeting at 5.02 pm Item 18.

Urgent Decision - Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on local parks

Resolution number WTM/2017/225

MOVED by Deputy Chairperson S Chambers, seconded by Member R Northey:

That the Waitematā Local Board:

a) acknowledge the urgent decision dated 7^th November 2017:

That the Waitematā Local Board:

i) Amend landowner approvals for election signs to provide a nine-week time restriction on local parks and reserves identified in the List of Election Sign Sites

ii) Request that Auckland Transport’s Traffic Control Committee provide a nine-week time restriction for election signs on road reserve to provide a consistency for public sites across Auckland

iii) Request that Auckland Transport’s Traffic Control Committee consider updating their List of Election Sign Sites to reflect these time restrictions in accordance with clause 6 of the Election Signs Bylaw 2013.

b) request that Auckland Council work with Auckland Transport to review the Signage Bylaw 2015 and develop a sensible approach, including restoring the nine-week time restriction on the display of election signs on public property.

CARRIED

Auckland’s City Fringe Local Economic Development Action Plan refresh

Resolution number WTM/2017/226

MOVED by Member R Thomas, seconded by Member A Avendano Christie:

That the Waitematā Local Board:

a) approve the tabled Auckland’s City Fringe Local Economic Development Action plan.

b) delegate to Chair, Pippa Coom, and Economic Development Portfolio holder, Rob Thomas, responsibility to make minor edits and finalise the Auckland City Fringe Local Economic Development Action Plan for publication

CARRIED

Attachments

a Revised City Fringe Economic Development Action Plan

Chair's Report

Resolution number WTM/2017/227

MOVED by Deputy Chairperson S Chambers, seconded by Member R Northey:

That the Waitemata Local Board:

a) receive the chair’s report for the period November 2017.

CARRIED

Board member reports

Resolution number WTM/2017/228

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) receive the written and the verbal board member reports for November 2017.

CARRIED

Member R Northey left the meeting at 5.25 pm Item 22.

Member R Northey returned to the meeting at 5.27 pm Item 22.

Member V Tava left the meeting at 5.27 pm Item 22.

Member V Tava returned to the meeting at 5.29 pm Item 22.

Governance Forward Work Calendar

Resolution number WTM/2017/229

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) receive the governance forward work calendar November 2017 attached to the agenda.

CARRIED

Waitematā Local Board Workshop Records

Resolution number WTM/2017/230

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) receive the workshop proceeding records for the meetings held on 24 October 2017, 31 October 2017 and 7 November 2017.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.32 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendaño Christie
	Richard Northey, ONZM
	Vernon Tava
	Rob Thomas

Councillor	Mike Lee	Until 4.22 Item 14