Minutes of Extraordinary Meeting of the Albert-Eden Local Board

Albert-Eden Local Board

13 December 2017

1 Welcome

2 Apologies

Resolution number AE/2017/184

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) Notes the apologies from Governing Body Member Cathy Casey for absence and Governing Body Member Christine Fletcher for lateness and accepts the apology from Member Watson for early departure from the meeting.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Leave of Absence

There were no leaves of absence.

5 Acknowledgements

5.1

Acknowledgement – ‘Reminiscences of A Long Life’

Resolution number AE/2017/185

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) Acknowledges and thanks Michael Ayrton, Park Director, Cornwall Park Trust Board, for providing the board a copy of ‘Reminiscences of A Long Life’, a commemorative book celebrating the 200th year birth anniversary of Sir John Logan Campbell.

CARRIED

5.2

Acknowledgement – 35^th Anniversary of the Epsom Community Centre

Resolution number AE/2017/186

MOVED by Chairperson P Haynes, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) Congratulates the management committee of the Epsom Community Centre on the 35th Anniversary of the centre and looks forward to working with the committee for another 35 years.

CARRIED

6 Petitions

There were no petitions.

7 Deputations

There were no deputations.

8 Public Forum

8.1	Public Forum - The Auckland Performing Arts Centre (TAPAC)
	Sally-Anne Kerr, Executive Director, and Patricia Reade, Chair, The Auckland Performing Arts Centre (TAPAC), were in attendance to present a Public Forum presentation and update the board on the group’s activities in 2017.
	A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2017/187 MOVED by Member B Lee, seconded by Member L Corrick: That the Albert-Eden Local Board: a) Thanks Sally-Anne Kerr, Executive Director, and Patricia Reade, Chair, The Auckland Performing Arts Centre (TAPAC), for their attendance and Public Forum presentation. CARRIED
	Attachments a Item 8.1 - Powerpoint presentation

Secretarial Note: Governing Body Member Fletcher entered the meeting at 3.20pm during Item 8.1.

9 Extraordinary Business

9.1

Consideration of an item of extraordinary business

The board considered an item of extraordinary business.

The matter relates to six carparks located along the premises at 915-919 New North Road, Mt Albert (the former Video Ezy store), which have been made available for public parking by Panuku Development Auckland while the current town centre upgrade work is being carried out.

Panuku Development Auckland is currently advertising the lease of the 915-919 New North Road premises including exclusive access to the six carparks. The issue is considered urgent noting that this is the board’s last meeting for 2017 and due to the Christmas and New Year holiday period, the next business meeting will not be until Wednesday, 28 February 2018. During this time, there is concern that the carpark spaces will be leased out and will no longer be available for public use, which is a cause of concern for the board noting that there is a current shortage of available public carpark spaces in the Mt Albert town centre.

Resolution number AE/2017/188

MOVED by Deputy Chairperson G Fryer, seconded by Member G Easte:

The Albert-Eden Local Board:

a) Agrees to consider an item of extraordinary business during Item 22 of the 13 December 2017 extraordinary meeting agenda.

CARRIED

10 Notices of Motion

There were no notices of motion.

Albert-Eden Quick Response Round Two 2017/2018 grant applications

Resolution number AE/2017/189

MOVED by Deputy Chairperson G Fryer, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) Approves the following applications for funding from the Albert-Eden Local Board Local Grants, Quick Response Round Two, 2017/2018:

Application ID	Applicant	Project	Amount allocated	Decision
QR1801-205	Auckland Multicultural Society Incorporated	Towards Mount Eden War Memorial Hall venue hire and event costs for 10th Multicultural Expo 2018.	$1,000	Approved towards Mount Eden War Memorial Hall venue hire and sound system for 10th Multicultural Expo 2018.
QR1801-207	Epsom Community Creche Incorporated	Towards equipment and materials for messy play community event in March 2018.	$1,500	Approved towards Messy Play community event in March 2018.
QR1801-212	No. 19 (Auckland) Squadron - Branch of the Air Training Corps Association of NZ	Towards leadership training for cadets.	$1,000	Approved towards leadership training for cadets.
QR1801-214	Arts and Literature Circle Trust	Towards the Annual Harvest Festival Celebration including venue hire of Mount Eden War Memorial Hall.	$656	Approved towards venue hire of Mount Eden War Memorial Hall and sound system for the Annual Harvest Festival Celebration.
QR1801-216	Citizens Advice Bureau Auckland City Incorporated	Towards the supply and fitting of frosted film on the glass.	$1,331	Approved towards the supply and fitting of frosted film on the glass.
QR1801-220	Louise Evans under the umbrella of Heritage New Zealand Alberton	Towards the Arts and Artisans event at Alberton in April 2018.	$1,000	Approved towards the Arts and Artisans event at Alberton in April 2018.
QR1801-221	Chirag Jindal under the umbrella of New Zealand Speleological Society Incorporated	Towards Into the Underworld exhibition in the Albert-Eden Local Board area.	$4,000	Approved towards Into the Underworld exhibition in the Albert-Eden Local Board area.
QR1801-228	Mt Albert Toy Library	Towards a laptop with extended warranty, a laptop stand, wireless keyboard and mouse, an iPad, toy library software, hosting fee for 3 years, printer and replacement ink.	$3,000	Approved towards a laptop with extended warranty, a laptop stand, wireless keyboard and mouse, an iPad, toy library software, hosting fee for 3 years, printer and replacement ink.
QR1801-233	Youthline Auckland Charitable Trust	Towards two employment skills workshops and two driver licence training workshops.	$1,676	Approved toward costs for delivering two workshops.
QR1801-234	Deaf Wellbeing Society Incorporated	Towards Melville Cricket Pavilion venue hire between June to December 2018 and a coordinator for the art and craft lessons.	$890.40	Approved towards Melville Cricket Pavilion venue hire between June to December 2018.
QR1801-235	Dance Therapy NZ	Towards a contribution toward venue hire and facilitation costs of STARS Dance Movement Therapy which includes therapist and assistant fees.	$500	Approved towards a contribution of the costs for STARS Dance Movement Therapy.
QR1801-239	Eden Rugby Football Club Incorporated	Towards St John event cover for NZ National Club Rugby 7's Tournament in February 2018.	$1,790	Approved towards St John event cover for NZ National Club.
			$18,343.40

b) Declines the following applications for funding from the Albert-Eden Local Board Local Grants, Quick Response Round Two, 2017/2018:

Application ID	Applicant	Project	Amount requested	Decision
QR1801-206	Xiaomei Zhang	Towards venue hire of Jack Dickey Community Hall, costumes and advertising.	$1,000	Decline - lower priority application in an oversubscribed round.
QR1801-208	No 3 Squadron Air Training Corp	Towards annual rental of photocopier/printer between January to December 2018.	$1,587	Decline - lower priority operational costs with limited community outcomes identified.
QR1801-219	Sogetsu Teachers Association Auckland Branch	Towards the Sogetsu Teachers Association Auckland Branch 50th anniversary celebrations August 2018.	$4,000	Decline - ticketed events are considered a lower priority in the local board grants programme in an oversubscribed round.
QR1801-222	Access Education Trust	Towards administration, workshop and event costs for The Entrepreneurial Mindset Programme between January to April 2018.	$4,000	Decline - lower priority operational costs with limited community outcomes identified.
QR1801-223	Bharatiya Mandir (Indian Temple) Incorporated	Towards garden infrastructure.	$4,000	Decline - lower priority application in an oversubscribed round.
QR1801-226	Action Education Incorporated	Towards spoken word workshops and performances for schools within the Albert-Eden Local Board area.	$2,000	Decline - operational costs are considered a lower priority in the local board grants programme in an oversubscribed round.
QR1801-227	Kāhui Tū Kaha Limited	Towards Ferndale House venue hire and resources for Tūruapō Tumeke! Living the Vision Project 2018.	$4,000	Decline - lower priority application in an oversubscribed round.
QR1801-230	Liaoning Fellowship of New Zealand Incorporated	Towards venue hire, equipment and transport costs.	$1,000	Decline - operational costs are considered a lower priority in the local board grants programme.
QR1801-237	New Zealand Nejashi Trust Incorporated	Towards tutor cost for homework classes.	$4,000	Decline - lower priority application in an oversubscribed round.
QR1801-238	Grow New Zealand Incorporated - Auckland Area	Towards volunteer training expenses, venue hire and contribution to photocopier lease.	$4,000	Decline - operational costs are considered a lower priority in the local board grants programme.
QR1801-240	Helen Fergusson	Towards Mt Albert War Memorial Hall venue hire and instructor costs for MBODY movement health and wellbeing workshops held in February 2018.	$622	Decline - lower priority application in an oversubscribed round.
			$30,209

c) Allocates up to $8,000 from its 2017/2018 Community Grants budget towards the installation of fibre internet to the Gribblehirst Community Hub, 5 Cabbage Tree Swamp Road, and requests the Community Facilities team to deliver this work.

d) Thanks Erin McVeigh, Community Grants Advisor, for her attendance.

CARRIED

Secretarial Note: Member Langton declared an interest relating to Eden Rugby, noting that her young son participates in the club’s games, and did not speak nor vote in relation to this application.

Member Lee declared an interest relating to No. 19 (Auckland) Squadron - Branch of the Air Training Corps Association of NZ, and did not speak nor vote in relation to this application.

SH16/20 joint budget expenditure plan

Annette Campion, Policy Advisor, was in attendance to speak to this report.

Resolution number AE/2017/190

MOVED by Member M Watson, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) Confirms the allocation of the SH16/20 Joint Budget, as agreed with the Whau Local Board, as follows:

i) Holly Street to Heron Park boardwalk top-up - $164,000

ii) Anderson Park improvements top-up - $100,000

iii) development of a Te Auaunga (Oakley Creek) middle catchment action plan - $10,000

iv) contribution to the implementation of the Te Auaunga (Oakley Creek) middle catchment action plan - $60,000

v) a summer carnival event at Kukuwai Park - $20,000

vi) weed control on the shared path by Albie Turner Field - $10,000.

b) Requests the Manager Events to deliver the summer carnival event at Kukuwai Park in the summer of 2017/2018 by utilising an external delivery model if it cannot be delivered in-house.

c) Thanks Annette Campion, Policy Advisor, for her attendance.

CARRIED

Renewal of lease to Recreate NZ and Renewal and Variation of lease to Auckland Netball Centre Incorporated at 46-108 Windmill Road, Windmill Park, Epsom

Andrea Aranha, Community Lease Advisor, was in attendance to speak to this report.

Resolution number AE/2017/191

MOVED by Member M Watson, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) Approves a renewal of lease to Recreate NZ commencing 28 October 2017 to 27 October 2020 under the terms and conditions of the community lease dated 17 December 2014.

b) Approves a renewal to Auckland Netball Centre Incorporated commencing 28 October 2017 to 27 October 2020 under the terms and conditions of the community lease dated 10 March 2015.

c) Approves a variation of the lease to the Auckland Netball Centre Incorporated to amend the leased area to exclude the equipment store previously located in the covered seating stand.

d) Thanks Andrea Aranha, Community Lease Advisor, for her attendance.

CARRIED

Renewal of Lease to Anderson Park Tennis Club Incorporated at 1138A New North Road, Mt Albert

Andrea Aranha, Community Lease Advisor, was in attendance to speak to this report.

Resolution number AE/2017/192

MOVED by Member B Lee, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) Approves a renewal of community lease to Anderson Park Tennis Club Incorporated commencing 1 October 2013 to 30 September 2018 under the terms and conditions as contained in the existing community lease signed and dated 16 September 2010.

b) Thanks Andrea Aranha, Community Lease Advisor, for her attendance.

CARRIED

Landowner Approval for local parks affected by the Central Interceptor sewer tunnel

Allan Walton, Principal Property Advisor, Joby Barham, Parks & Places Specialist, and Stephen Grace, Senior Projects Engineer (Watercare), were in attendance to speak to this report.

Resolution number AE/2017/193

MOVED by Member M Watson, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Approves the Land Owner Approval conditions for the Central Interceptor project works within Rawalpindi, Norwood and Mount Albert War Memorial Reserves, as set out in the body of this report, and

b) Grants Land Owner Approval to Watercare Services Limited for temporary occupation and any easements required for permanent infrastructure and future access for the Central Interceptor project works within Rawalpindi Reserve, Norwood Reserve and Mount Albert War Memorial Reserve, as set out on the plans appended to this report.

c) Requests Watercare, Auckland Transport and the Community Facilities department staff to liaise closely with the board on the timing of the respective projects.

d) Thanks Allan Walton, Principal Property Advisor, Joby Barham, Parks & Places Specialist, and Stephen Grace, Senior Projects Engineer (Watercare), for their attendance.

CARRIED

Albert-Eden Open Space Network Plan - Key Moves

Richard Mann, Principal Policy Analyst, was in attendance to speak to this report.

Resolution number AE/2017/194

MOVED by Chairperson P Haynes, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) Approves the following key moves to guide the development of the Albert-Eden open space network plan:

i. catering for growth

ii. activation

iii. connectivity

iv. natural and cultural environment.

b) Thanks Richard Mann, Principal Policy Analyst, for his attendance.

CARRIED

Local Board Feedback on Rates Remissions and Postponements

Resolution number AE/2017/195

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) Supports option 1 to address the legacy council remission and postponement schemes which is to integrate remissions and postponements with grants schemes with three year transition (excluding the Manukau postponement scheme for sports clubs).

b) Requests that the regional and local legacy remissions and postponements funding be moved to local grant budgets as all the groups identified are local in nature and should therefore be governed by local boards.

CARRIED

Secretarial Note: Member Watson departed the meeting at 4.03pm during Item 17.

Decision-making allocation update

Resolution number AE/2017/196

MOVED by Chairperson P Haynes, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Endorses the proposed allocation of non-regulatory decision-making as attached to this report.

CARRIED

19	10-year Budget 2018-2028 consultation
	Robyn Allpress, Senior Local Board Advisor, was in attendance to speak to this report.
	Two documents were tabled in support of this item. Copies have been placed on the official minutes and are available on the Auckland Council website as part of the minutes attachment.
	Resolution number AE/2017/197 MOVED by Chairperson P Haynes, seconded by Member G Easte: That the Albert-Eden Local Board: a) Agrees, subject to approval by the governing body, to hold the following spoken interaction events during the consultation period: i. Environment and Transport-themed Have Your Say Event – Mt Albert Sports and Recreation Centre – Monday, 12 March 2018 6.00pm – 8.00pm ii. General Have Your Say Event – Mt Eden War Memorial Hall – Tuesday, 20 March 2018 6.00pm – 8.00pm. b) Delegates to the following elected members and staff the power and responsibility to hear from the public through “spoken/NZ sign language interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028: i. Local Board Members and Chair ii. General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor iii. any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer. c) Adopts the tabled Attachment A - Local content for consultation, and the tabled Attachment B - Local supporting information for consultation, including the board’s key advocacy project. d) Delegates authority to Chairperson Haynes to approve any final minor changes required following review by council’s legal team and/or Audit NZ, of the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content, and should any changes be made they are to be reported to the next business meeting. e) Requests the Governing Body to reconsider its decision not to circulate the Long-term Plan 2018-2028 household consultation material in hardcopy form, noting that not everyone has access to the internet and online material. f) Requests staff to circulate resolution e) to the Governing Body members for their information and discussion as an item of extraordinary business during the Governing Body’s last 2017 meeting on Thursday, 14 December 2017. CARRIED
	Secretarial Note: Member Corrick and Member Lee voted against resolution c) and requested that their dissenting votes be recorded.
	Attachments a Attachment A - Local content for consultation (tabled document) b Attachment B - Local supporting information for consultation

Secretarial Notes: Governing Body Member Fletcher departed the meeting at 4.38pm during Item 19.

Chairperson Haynes adjourned the meeting at 4.50pm.

Member Langton departed the meeting at 4.57pm during the meeting’s adjournment.

Deputy Chairperson Fryer departed the meeting at 5.19pm during the meeting’s adjournment.

Chairperson Haynes reconvened the meeting at 5.20pm.

Revising the local board Standing Orders

Resolution number AE/2017/198

MOVED by Member B Lee, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Adopts the standing orders detailed in Attachment A to the agenda report, entitled “Auckland Council Standing Orders of the Local Board”, in replacement of its current standing orders.

CARRIED

Panuku Development Auckland Local Board Six-Monthly Update 1 May to 31 October 2017

Resolution number AE/2017/199

MOVED by Member J Rose, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) Receives the Panuku Development Auckland Local Board update for 1 May to 31 October 2017.

CARRIED

22 Consideration of Extraordinary Items

22.1

Retention of carpark spaces along 915-919 New North Road, Mt Albert

Resolution number AE/2017/200

MOVED by Chairperson P Haynes, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) Requests Panuku Development Auckland to reconsider its decision to include the six carpark spaces as part of the lease of the premises located at 915-919 New North Road, Mt Albert (the former Video Ezy store), and in doing so, help to ensure that those carpark spaces continue to be made available to the general public and help address a current shortage of public carparks in the Mt Albert town centre.

CARRIED

Motion to note the confidential status of Attachment d) for Item 17

Resolution number AE/2017/201

MOVED by Chairperson P Haynes, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) Notes the confidential status of Attachment D – List of all community and sporting remissions by local board area, to Item 17 Local Board Feedback on Rates Remissions and Postponements.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

17 Local Board Feedback on Rates Remissions and Postponements – Attachment D – List of all community and sporting remissions by local board area

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

In particular, the report contains

information about arrears,

remissions, or postponed rates that

are not available for public

inspection in accordance with the

Local Government Rating Act 2002

Section 38(1)(e).

n/a

s48(1)(b)

The public conduct of the part of

the meeting would be likely to result

in the disclosure of information

which would be contrary to a

specified enactment or constitute

contempt of court or contempt of

the House of Representatives.

CARRIED

5.32 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer	Departed the meeting at 5.19pm during the meeting’s adjournment.
Members	Lee Corrick
	Graeme Easte
	Rachel Langton	Departed the meeting at 4.57pm during the meeting’s adjournment.
	Ben Lee
	Jessica Rose
	Margi Watson	Departed the meeting at 4.03pm during Item 17.