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Finance and
Performance Committee
12 December
2017
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1 Apologies
Note: apologies were subsequently received from Cr E
Collins, Cr D Quax and Cr S Stewart for early departure.
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
IMSB Chair David Taipari entered the
meeting at 11.24am.
Cr J Walker entered the meeting at 11.24am
4 Petitions
There were no
petitions.
5 Public
Input
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5.1
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Public Input - Claudia Maran
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Cr A Filipaina returned to the meeting at 11.28am
Cr M Lee returned to the
meeting at 11.28am
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Claudia Maran spoke to the
committee about utilising philanthropy to co-ordinate and work together with
Auckland Council in the Long-Term Plan to reach budget and community goals.
A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
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Resolution
number FIN/2017/200
MOVED by Deputy Chairperson D Simpson, seconded by Cr J
Watson:
That the Finance and
Performance Committee:
a) thank
Claudia Maran for her presentation regarding utilising philanthropy to
co-ordinate and work together with Auckland Council in the Long-Term Plan to
reach budget and community goals.
CARRIED
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Attachments
a 12 December 2017 - Finance and Performance Committee -
Item 5.1: Public Input - Claudia Maran presentation
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Note: Item
6 – Local Board Input was considered after Item 10 – Te Toa Takitini
- Quarter one report for 2017/2018 financial year.
Note: The
Chairperson accorded precedence to Item 9 – Assessment of expenditure
incurred by Auckland Council on projects to deliver Māori outcomes, at
this time.
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9
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Assessment
of expenditure incurred by Auckland Council on projects to deliver Māori
outcomes
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Jade Collins and David Walker,
PricewaterhouseCoopers, were present to speak to the committee.
A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
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Cr D Quax left the meeting
at 12.04 pm.
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Resolution
number FIN/2017/201
MOVED by IMSB Member D Taipari, seconded by Chairperson R
Clow:
That the Finance and
Performance Committee:
a) receive
the report ‘Assessment of expenditure Incurred by Auckland Council on
projects to deliver Māori outcomes’.
b) agree
that a response to the ‘Assessment of expenditure Incurred by Auckland
Council on projects to deliver Māori outcomes’ be reported to the
Finance and Performance Committee agenda at its 27 February 2018 meeting with
an Implementation and Reporting Plan that addresses the recommendations in
the report.
CARRIED
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Attachments
a 12 December 2017 - Finance and Performance Committee -
Item 9: Assessment of expenditure incurred by Auckland Council on projects to
deliver Maori outcomes presentation
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Note: The
Chairperson accorded precedence to Item 10 – Te Toa Takitini - Quarter
one report for 2017/2018 financial year, at this time.
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10
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Te Toa
Takitini - Quarter one report for 2017/2018 financial year
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Cr D Quax returned to the
meeting at 12.12 pm.
Cr C Darby left the meeting at 12.13 pm.
Cr W Walker left the meeting at 12.23 pm.
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Resolution
number FIN/2017/202
MOVED by IMSB Member D Taipari, seconded by Cr A
Filipaina:
That the Finance and
Performance Committee:
a) note progress on key Te Toa Takitini portfolio projects included
in the report for the first quarter of 2017/2018.
CARRIED
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Cr W Walker returned to the meeting at
12.25pm.
Cr C Darby returned to the meeting at
12.25pm.
6 Local
Board Input
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6.1
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Local Board Input - Howick Local Board regarding the proposed
disposal of 80 Vincent Street, Howick
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David Collings, Chair and Jim
Donald, Member of the Howick Local Board addressed the meeting regarding the proposed
disposal of 80 Vincent Street, Howick. John Savory, a local businessman, was
also present to speak to the committee on this matter.
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IMSB Member D Taipari left the meeting at 12.30pm.
IMSB Member D Taipari returned to the meeting at 12.46pm.
Cr P Hulse left the meeting
at 12.49pm.
Cr A Filipaina left the meeting at 12.51pm.
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Resolution
number FIN/2017/203
MOVED by Cr D Quax, seconded by Cr S Stewart:
That the Finance and
Performance Committee:
a) thank
Howick Local Board Chair, David Collings, Member Jim Donald and John Savory
for their presentations regarding the proposed disposal of 80 Vincent Street,
Howick and thank them for attending.
CARRIED
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7 Extraordinary
Business
There was no
extraordinary business.
8 Notices
of Motion
There were no
notices of motion.
Note: Item
9 – . Assessment of expenditure incurred by Auckland Council on projects
to deliver Māori outcomes was considered after Item 5.1 – Public
Input - Claudia Maran.
Note: Item
10 – Te Toa Takitini - Quarter one report for 2017/2018 financial year
was considered before Item 6 – Local Board Input.
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11
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Disposals recommendation report
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Cr A Filipaina returned to
the meeting at 12.53pm.
Cr A Filipaina left the meeting at 12.55pm.
Cr P Hulse returned to the meeting at 1.04pm.
IMSB Member G Wilcox left the meeting at 1.13pm.
Note: Clause b) i) was
incorporated into the original motion with the agreement of the meeting.
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MOVED by Chairperson R Clow, seconded by Cr C Darby:
That the Finance and
Performance Committee:
a)
approve, subject to the satisfactory conclusion of any required
statutory processes, the disposal of the land at 80 Vincent Street, Howick,
comprised of an estate in fee simple more or less being Lot 7 DP 50372
contained in computer freehold register NA7B/821;
b)
approve, subject to the satisfactory conclusion of
any required statutory processes, the disposal of the land at 41 Cheshire
Street, Parnell, comprised of an estate in fee simple more or less being Lot
2 DP 85443 contained in computer freehold register NA41C/768;
i) support
council’s Stakeholder and Land Advisory Services team,
Community Facilities - working with Auckland Transport and Panuku
as required - to negotiate easements for pedestrian and cycling access to the
Parnell Railway Station and adjoining cycleway.
c) approve,
subject to the satisfactory conclusion of any required statutory processes,
the disposal of the land at 108 Hepburn Street, Freemans Bay, comprised of
estates in fee simple more or less being Lot 1 Deposited Plan 68838 and Lot 2
Deposited Plan 68838 contained in computer freehold register NA25A/322 and
NA25A/323;
d) approve,
subject to the satisfactory conclusion of any required statutory processes:
i) the revocation of the reserve status of the land at 9 Matama Road, Glen Eden, more or less being Lot 1 DP
98357;
ii) the
disposal of the land at 9 Matama Road, Glen Eden, more or less being Lot 1 DP
98357;
e) approve the transfer of council’s covenanted option to
purchase 58/7 Rowlands Avenue, Mt Wellington, comprised of Leasehold A194273, part of Flat 7 Deposited Plan 57671, being more or less a
1/7 share of Freehold Lot 1 Deposited Plan 55902, contained in computer
freehold register NA10B/307 to Housing New Zealand.
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MOVED
by Cr M Lee, seconded by Cr C Casey an amendment by way of replacement to b)
i):
b) approve, subject to the satisfactory conclusion of any required
statutory processes, the disposal of the land at 41 Cheshire Street, Parnell,
comprised of an estate in fee simple more or less being Lot 2 DP 85443
contained in computer freehold register NA41C/768;
i) subject
to council’s Stakeholder and Land Advisory Services team,
Community Facilities - working with Auckland Transport and Panuku
as required - to negotiate easements for pedestrian and cycling access to the
Parnell Railway Station and adjoining cycleway.
A division was called for,
voting on which was as follows:
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For
Cr C Casey
Cr E Collins
Cr M Lee
Cr W Walker
Cr J Watson
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Against
Deputy Mayor B Cashmore
Chairperson R Clow
Cr L Cooper
Cr C Darby
Cr C Fletcher
Mayor P Goff
Cr R Hills
Cr P Hulse
Cr D Newman
Cr D Quax
Cr G Sayers
Deputy Chairperson D Simpson
Cr S Stewart
IMSB Chair D Taipari
Cr J Walker
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Abstained
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The amendment was declared lost by 5 votes to 15.
LOST
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Clause a) was put separately.
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That the Finance and Performance
Committee:
a) approve, subject to the satisfactory conclusion of any required
statutory processes, the disposal of the land at 80 Vincent Street, Howick, comprised
of an estate in fee simple more or less being Lot 7 DP 50372 contained in
computer freehold register NA7B/821;
A division
was called for, voting on which was as follows:
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For
Deputy Mayor B Cashmore
Chairperson R Clow
Cr L Cooper
Cr C Darby
Cr C Fletcher
Mayor P Goff
Cr R Hills
Cr P Hulse
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Against
Cr C Casey
Cr E Collins
Cr M Lee
Cr D Newman
Cr D Quax
Cr G Sayers
Deputy Chairperson D Simpson
Cr S Stewart
IMSB Chair D Taipari
Cr J Walker
Cr W Walker
Cr J Watson
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Abstained
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The motion was
declared lost by 8 votes
to 12.
LOST
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The substantive motion was put.
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Resolution
number FIN/2017/204
MOVED by Chairperson R Clow, seconded by Cr C Darby:
That the Finance and
Performance Committee:
a) approve, subject to the satisfactory conclusion of any required
statutory processes, the disposal of the land at 41 Cheshire Street, Parnell,
comprised of an estate in fee simple more or less being Lot 2 DP 85443
contained in computer freehold register NA41C/768;
i) support
council’s Stakeholder and Land Advisory Services team,
Community Facilities - working with Auckland Transport and Panuku
as required - to negotiate easements for pedestrian and cycling access to the
Parnell Railway Station and adjoining cycleway.
b) approve, subject to the satisfactory conclusion of any required
statutory processes, the disposal of the land at 108 Hepburn Street, Freemans
Bay, comprised of estates in fee simple more or less being Lot 1 Deposited
Plan 68838 and Lot 2 Deposited Plan 68838 contained in computer freehold
register NA25A/322 and NA25A/323;
c) approve, subject to the satisfactory conclusion of any required
statutory processes:
i) the revocation of the reserve status of the land at 9 Matama Road, Glen Eden, more or less being Lot 1 DP
98357;
ii) the
disposal of the land at 9 Matama Road, Glen Eden, more or less being Lot 1 DP
98357;
d) approve the transfer of council’s covenanted option to
purchase 58/7 Rowlands Avenue, Mt Wellington, comprised of Leasehold A194273, part of Flat 7 Deposited Plan 57671, being more or less a
1/7 share of Freehold Lot 1 Deposited Plan 55902, contained in computer
freehold register NA10B/307 to Housing New
Zealand.
CARRIED UNANIMOUSLY
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The meeting was adjourned at 1.48pm.
The meeting reconvened at 2.17pm. Cr E
Collins, Cr L Cooper, Cr C Fletcher, Cr R Hills, Cr P Hulse, Cr D Quax, Cr G
Sayers, IMSB Chair D Taipari, Cr J Walker, Cr W Walker and IMSB Member G Wilcox
were not present.
Cr A Filipaina returned to the meeting at 2.17pm.
Note: Item
12 – Proposed priorities for the 2017 letters of expectation to
substantive council-controlled organisations was considered after Item 15
– Land exchange at Hillary Crescent, Belmont and
Northboro Reserve - Recommendation from the Environment and Community Committee.
Note: The
Chairperson accorded precedence to Item 16 – Update on the purchase of
additional trains for Metro Rail, at this time.
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16
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Update on
the purchase of additional trains for Metro Rail
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Cr W Walker returned to the meeting at 2.19pm.
Cr R Hills returned to the meeting at 2.21pm.
Cr P Hulse returned to the meeting at 2.21pm.
Cr L Cooper returned to the
meeting at 2.21pm.
Cr D Quax returned to the meeting at 2.26pm.
Cr G Sayers returned to the meeting at 2.26pm.
IMSB Chair D Taipari returned to the meeting at 2.33pm.
Cr C Fletcher returned to the meeting at 2.38pm.
Cr C Fletcher left the meeting at 2.41pm.
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Resolution
number FIN/2017/205
MOVED by Cr D Newman, seconded by Cr C Darby:
That the Finance and
Performance Committee:
a) approve
increasing the number of Electric Multiple Units (EMUs) to be purchased from
15 to 17 at a cost of $18 million and converting the 17 EMUs to Independently
Powered Electric Multiple Units (IPEMUs) at a cost of up to $20 million,
noting that:
i) a
new, more energy dense battery system has been sourced that offers the
potential for an IPEMU solution that does not require structural modification
to the existing EMU design.
ii) the
technical assessment is to be confirmed with the EMU supplier and the
potential battery system supplier.
iii) the
total capital cost for 17 IPEMUs is $171 million, compared to $207 million
originally.
iv) Auckland
Transport will seek 51 per cent funding contribution from the NZ Transport
Agency towards the additional cost of up to $38 million.
CARRIED
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Pursuant to Standing Order 1.8.6, Cr M Lee requested that
his dissenting vote be recorded.
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Resolution
number FIN/2017/206
MOVED by Mayor P
Goff, seconded by Deputy Mayor B Cashmore:
That the Finance and
Performance Committee:
b) thank
David Warburton for his enormous contribution to Auckland in his role as
Chief Executive of Auckland Transport.
CARRIED
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Note: Item
17 – Finance and Performance Committee - Information Report - 12 December
2017 was considered after Item 14 – Budget update December 2017.
Note: The
Chairperson accorded precedence to Item 15 – Land exchange at Hillary
Crescent, Belmont and Northboro Reserve - Recommendation from the Environment
and Community Committee, at this time.
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15
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Land
exchange at Hillary Crescent, Belmont and Northboro Reserve - Recommendation
from the Environment and Community Committee
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Resolution
number FIN/2017/207
MOVED by Cr P Hulse, seconded by Cr R Hills:
That the Finance and
Performance Committee:
a) approve
the proposed land exchange of 1802m² at Northboro
Reserve, Belmont with 3510m² of
private land at Hillary Crescent, as follows:
i) disposal
of area 1 LOT 72, area 2 LOT 69, area 3 LOT 15, area 4 LOT 72 (refer
Attachment B of the original report appended as Attachment A to this report)
ii) acquisition
of areas 1, 2, 3, 4, 5, 6, 7 (refer Attachment C of the original report
appended as Attachment A to this report).
CARRIED
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Note: Item
16 – Update on the purchase of additional trains for Metro Rail was
considered prior to Item 15 – Land exchange at Hillary Crescent, Belmont
and Northboro Reserve - Recommendation from the Environment and Community
Committee.
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12
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Proposed priorities for the 2017 letters of expectation to
substantive council-controlled organisations
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Cr S Stewart left the
meeting at 2.54pm.
Cr W Walker left the meeting at 2.54pm.
Cr D Quax left the meeting at 2.54pm.
Cr M Lee left the meeting at 3.00pm.
Cr G Sayers left the meeting at 3.03pm.
Cr A Filipaina left the meeting at 3.17pm.
Cr A Filipaina returned to the meeting at 3.33pm.
Deputy Mayor B Cashmore left the meeting at 3.54pm.
Mayor P Goff left the meeting at 3.54pm.
A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is available on
the Auckland Council website as minutes attachment.
Note: changes to
clause b) were incorporated with the agreement of the meeting.
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Resolution
number FIN/2017/208
MOVED by Chairperson R Clow, seconded by Deputy
Chairperson D Simpson:
That the Finance and
Performance Committee:
a) note
that the 2017 letters of expectations will be drafted on the basis of this
committee’s resolutions, consistent with the terms of reference for
committees of the governing body.
b) note
that the Mayor, in consultation with the chairs of the Environment and
Community Committee, Finance and Performance Committee and Planning Committee,
will finalise and send the final 2017 letters of expectations to the
substantive council-controlled organisations during December 2017.
c) approve
the proposed priorities for inclusion in the 2017 letters of expectations for
substantive council-controlled organisations.
d) advise
on any other issues or key messages that should be included in the letters of
expectations.
CARRIED
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Attachments
a 12 December 2017 - Finance and Performance Committee -
Item 12: Proposed priorities for the 2017 letters of expectation to
substantive council-controlled organisations presentation
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13
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Annual shareholders meetings for substantive council-controlled organisations
and Tamaki Redevelopment Company Limited
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Resolution
number FIN/2017/209
MOVED by Cr L Cooper, seconded by Cr D Newman:
That the Finance and
Performance Committee:
a) authorise the chief executive of
Auckland Council to act as Auckland Council’s shareholder
representative to execute written resolutions in lieu of holding annual
shareholder meetings of the following companies:
i) Auckland
Council Investments Limited
ii) Auckland
Tourism, Events and Economic Development Limited
iii) Regional
Facilities Auckland Limited
iv) Watercare
Services Limited
v) Panuku
Development Auckland Limited
b) authorise
the chief executive of Auckland Council to act
as Auckland Council’s shareholder representative for Tāmaki Redevelopment Company Limited to:
i) execute a written shareholder’s resolution on
an annual basis in lieu of holding an annual
shareholder meeting commencing with the 2016/2017 shareholder
meeting
or
ii) vote
on Auckland Council’s behalf at an Annual General Meeting of the
company
or
iii) appoint a proxy to vote on behalf of Auckland Council.
CARRIED
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14
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Budget update December 2017
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Resolution
number FIN/2017/210
MOVED by Deputy Chairperson D Simpson, seconded by Cr A
Filipaina:
That the Finance and
Performance Committee:
a) approve
the following approach to implement the Governing Body’s resolution on
supporting local boards’ decision-making on renewal budget allocation
across local asset categories:
i) accelerate
the current asset data improvement programme with additional resources at a
cost of $854,900 per annum in the next 12 to 18 months, which requires
additional operational expenditure budget of up to $250,290 in 2017/2018 and
up to $500,580 in 2018/2019.
CARRIED
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Note: Item
15 – Land exchange at Hillary Crescent, Belmont and Northboro Reserve -
Recommendation from the Environment and Community Committee was considered
before Item 12 – Proposed priorities for the 2017 letters of expectation
to substantive council-controlled organisations.
Note:
Item 16 – Update on the purchase of additional trains for Metro
Rail was considered before Item 15 – Land exchange at Hillary
Crescent, Belmont and Northboro Reserve - Recommendation from the Environment and
Community Committee.
18 Consideration
of Extraordinary Items
There were no
extraordinary items.
4.18pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
