Minutes of Franklin Local Board

Franklin Local Board

12 December 2017

1 Welcome

The Chair opened the meeting and welcomed everyone present.

2 Apologies

Resolution number FR/2017/210

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board:

a) accept the apology from Member A Cole for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number FR/2017/211

MOVED by Member N Kloeten, seconded by Member M Kay:

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 November 2017, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

Note - This item was considered after Item 21 - Revising the local board Standing Orders which was considered after Item 25 – Extraordinary Business

5.1

Leave of Absence - Malcolm Bell

Resolution number FR/2017/212

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:

That the Franklin Local Board:

a) approve a request for leave of absence from Member M Bell.

CARRIED

6 Acknowledgements

There were no acknowledgements.

7 Petitions

7.1	Petition - Sheryl Brook, Hector Brook and Vijayan Kuttan - Sunkist Reserve, Beachlands
	Sheryl Brook, Hector Brook and Vijayan Kuttan were in attendance to address the Franklin Local Board regarding erosion at Sunkist Reserve, Beachlands. Petition Prayer “In response to the current survey we have been invited to take part in regarding- ‘the allocation of Franklin Local Board funding towards the master planning of the ‘Sunkist Reserve’ to guide future developments’ We the undersigned request that serious consideration be given to:- All funding allocated to be spent in and around this Reserve be, firstly invest43d in the building of a permanent sea wall along the eroding bolder edge foreshore in Sunkist Bay – as marked on your Existing Features Plan LP.01. At the current rate of erosion what has brought people to this warm, sheltered, safe beach over many years is at great risk of disappearing altogether. We ask that you start at the beginning by addressing that major issue and in turn preserving what we consider to be the real asset of the Reserve – the Beach and foreshore – before that of any future plans by the Board to ’make the reserve a more enjoyable place to visit’.” A copy of the petition and photographs of the site were provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number FR/2017/213 MOVED by Member M Bell, seconded by Chairperson A Fulljames: That the Franklin Local Board: a) thank Sheryl Brook, Hector Brook and Vijayan Kuttan for their presentation and receive the petition. CARRIED
	Attachments a Petition - Sheryl Brook, Hector Brook and Vijayan Kuttan - Sunkist Reserve, Beachlands b Photographs of erosion along the bolder edge foreshore at Sunkist Reserve, Beachlands

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

10.1

Extraordinary Business - Delegations for urgent decision-making process

Resolution number FR/2017/214

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board:

a) consider the item ‘Delegations for urgent decision-making process’ at this meeting as an item of extraordinary business for the following reasons:

i. the item is not on the agenda as the Chief Executive was not aware the Chair was going to be unavailable for a period of time over the Christmas period; and

ii. the item cannot be delayed as the board needs to revisit its urgent decisions process delegations to ensure urgent decisions can be made if necessary over the period the Chair is unavailable which is prior to the next meeting.

CARRIED

11 Notices of Motion

There were no notices of motion.

10-year Budget 2018-2028 consultation

Resolution number FR/2017/215

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:

That the Franklin Local Board:

a) agree, subject to approval by the governing body, to hold the following spoken interaction events during the consultation period:

i) Have Your Say event, Waiuku Service Centre (Thursday 8 March 2018, between 4.00pm and 7.00pm)

ii) Have Your Say event, Pukekohe Town Hall, Pukekohe (Wednesday 14 March 2018, between 4.00pm and 7.00pm)

iii) Have Your Say event, Beachlands Hall (Wednesday 21 March 2018, between 4.00pm and 7.00pm)

iv) Community Feedback Drop in Session, Drury Hall (Monday 26 March 2017, between 4.00pm and 7.00 pm)

b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken/NZ sign language interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028:

i) Local Board Members and Chair

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

c) adopt Attachment A local content for consultation and Attachment B local supporting information for consultation (of the report entitled “10-year Budget 2018-2028 consultation”), including their key advocacy project.

d) delegate authority to the local board chair to approve any final minor changes required following review by council’s legal team and/or Audit New Zealand, of the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content, and should any changes be made they are to be reported to the next business meeting.

e) state a preference for modelling the Franklin spoken interaction events on the approach recently taken by NZ Transport Agency, and by council for Pukekohe-Paerata and Drury structure plans consultation, as this format has proven to be well attended and has generated good local feedback.

CARRIED

Additional projects for the Franklin Local Board 2017/2018 Locally Driven Initiatives capital programme

Resolution number FR/2017/216

MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton:

That the Franklin Local Board:

a) approve up to $40,000 of 2017/2018 LDI capex budget to install a fish hook seat as part of the Tamakae Reserve Wharf upgrade work

b) approve up to $125,000 of 2017/2018 LDI capex budget to Puriri Road Reserve- access improvements (engineering design, pathway and steps).

c) approve up to $300,000 of 2017/2018 LDI capex budget to advance the Pohutukawa Coast Trails Plan, with project delivery details to be included in the Community Facilities three-year work programme for 2018-2021;

d) approve up to $300,000 of 2017/2018 LDI capex budget to advance the Waiuku Trails Plan, with project delivery details to be included in the Community Facilities three-year work programme for 2018-2021.

CARRIED

Waiuku Trails Plan

Resolution number FR/2017/217

MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton:

That the Franklin Local Board:

a) adopt Waiuku Te Ara Hikoi: Waiuku Trails - an Aspirational Plan (attachment A of the report entitled “Waiuku Trails Plan”).

b) delegate authority to the local board chair and deputy chair to approve any necessary minor editorial changes or corrections to the Waiuku Trails Plan, prior to its publication.

CARRIED

15	Concept design for the playground development at Constellation Park, Beachlands
	Additional information was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number FR/2017/218 MOVED by Member M Bell, seconded by Deputy Chairperson A Baker: That the Franklin Local Board: a) approve the concept design (Attachment A of the report entitled “Concept design for the playground development at Constellation Park, Beachlands”) for the Constellation Park playground development in Beachlands. b) request staff to provide more detailed costings for stage 2A and stage 2B in order that the full scope of work can be undertaken as part of stage 1. CARRIED
	Attachments a Memorandum - Constellation Park Playground (8 December 2017) b Staging Plan - Constellation Park Playground Memorandum

Franklin 2017/2018 Community Facilities Work Programme addition

Resolution number FR/2017/219

MOVED by Member M Kay, seconded by Member B Crompton:

That the Franklin Local Board:

a) approve the project below to be included in the 2017/2018 Community Facilities Work Programme and funded through the board’s renewals budget:

i) Ngakaroa Reserve – renew I-beam timber bridge, $118,900

b) note that budgets outlined are indicative to deliver the additional project and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

CARRIED

Decision-making allocation update

Resolution number FR/2017/220

MOVED by Chairperson A Fulljames, seconded by Member M Kay:

That the Franklin Local Board:

a) endorse the proposed allocation of non-regulatory decision-making as attached to the report entitled “Decision-making allocation update”.

CARRIED

Local board feedback on rates remission and postponement policy review

Resolution number FR/2017/221

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board:

a) delegate authority to the local board chair and deputy chair to provide feedback on the options to address the legacy council rates remission and postponement schemes;

b) agree to note the confidential status of attachment D to Item 18 (the report entitled “Local board feedback on rates remission and postponement policy review”).

CARRIED

Franklin Local Board representative on the Auckland Council SeaChange Political Reference Group

Resolution number FR/2017/222

MOVED by Deputy Chairperson A Baker, seconded by Member N Kloeten:

That the Franklin Local Board:

a) appoint Chairperson Angela Fulljames as the Franklin Local Board representative to the Auckland Council SeaChange Political Reference Group.

CARRIED

Regional Facilities Auckland First Quarter Report

Resolution number FR/2017/223

MOVED by Deputy Chairperson A Baker, seconded by Member N Kloeten:

That the Franklin Local Board:

a) receive the Regional Facilities Auckland report for the quarter ending 30 September 2017 (attachment A of the report entitled “Regional Facilities Auckland First Quarter Report”).

CARRIED

Change to the order of business

Resolution number FR/2017/224

MOVED by Chairperson A Fulljames, seconded by Member M Bell:

That the Franklin Local Board:

a) agree that item 21 be considered last, after item 24: Consideration of Extraordinary Items (Delegations for urgent decision-making process).

CARRIED

Revising the local board Standing Orders

Resolution number FR/2017/225

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:

That the Franklin Local Board:

a) adopt the standing orders detailed in Attachment A to the agenda report, entitled “Auckland Council Standing Orders of the Local Board”, in replacement of its current standing orders.

CARRIED

Alteration of the business meeting schedule for the Franklin Local Board by the addition of 8 May 2018 and 5 June 2018 and the removal of 22 May 2018

Resolution number FR/2017/226

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:

That the Franklin Local Board:

a) approve an alteration to the business meeting schedule for the Franklin Local Board by the addition of 8 May 2018 and 5 June 2018 and the removal of 22 May 2018.

CARRIED

Franklin Local Board workshop records

Resolution number FR/2017/227

MOVED by Chairperson A Fulljames, seconded by Member A Hopkins:

That the Franklin Local Board:

a) receive the workshop records 21 November 2017, 28 November 2017 and 5 December 2017.

CARRIED

24 Consideration of Extraordinary Items

24.1

Consideration of Extraordinary Items - Delegations for urgent decision-making process

Resolution number FR/2017/228

MOVED by Deputy Chairperson A Baker, seconded by Member M Kay:

That the Franklin Local Board:

a) amend the delegation made in resolution number FR/2016/202 to delegate authority to the Chairperson or their nominee, in consultation with the Deputy Chairperson or their nominee, or any person acting in these roles, to make urgent decisions on behalf of the local board.

CARRIED

Note: Item 21 - Revising the local board Standing Orders was considered at this point

Motion

Resolution number FR/2017/229

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board:

a) Return to item 5: Leave of absence

CARRIED

Note: Item 5 - Leave of absence was considered at this point

10.09 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten