Minutes of Great Barrier Local Board

Great Barrier Local Board

12 December 2017

1 Welcome

Chairperson IM Fordham opened the meeting and welcomed everyone present. Member J Cleave led the meeting in a karakia.

2 Apologies

There were no apologies.

3 Declaration of Interest

Chairperson IM Fordham declared an interest in respect of item 19 - Local board feedback on rates remission and postponement policy review report.

Deputy Chairperson L Coles declared an interest in respect of item 16 - Aotea Great Barrier Island Life-long Learning Strategy and Action Plan report.

Member S Johnson declared an interest in respect of item 14 - Allocation of ecology conversations budget and item 16 - Aotea Great Barrier Island Life-long Learning Strategy and Action Plan reports.

4 Confirmation of Minutes

Resolution number GBI/2017/149

MOVED by Chairperson I Fordham, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 November 2017, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

Secretarial Note: Items 10 to 12 were heard at this point.

9 Public Forum

9.1

Fleur Winger - Aotea Education Ltd

Fleur Winger from Aotea Education Ltd was in attendance to speak to the Great Barrier Local Board in respect to the Aotea Learning Hub funding.

Resolution number GBI/2017/150

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentation.

b) thank Fleur Winger from Aotea Education Ltd for her Public Forum presentation.

CARRIED

Secretarial Note: Items 13 to 26 were heard at this point.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Environmental agency and community group reports
	Jeremy Warden - Biosecurity Advisor Plants-Great Barrier was in attendance to present to the Great Barrier Local Board on the Biosecurity local board general update October-November 2017 report.
	Paul McArthur – Operations Manager, Department of Conservation was in attendance to present to the Great Barrier Local Board in respect to the Rakitū rodent eradication project.
	Documents were tabled in respect this item. A copy of the tabled documents has been attached to the official minutes and can be viewed on the Auckland Council website.
	Resolution number GBI/2017/151 MOVED by Chairperson I Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) receive the following reports: i. Biodiversity/biosecurity report October-November 2017 ii. Biosecurity local board general update October-November 2017 iii. Rakitū Rodent Eradication Key Facts. b) note the error on the Biosecurity local board general update October-November 2017 (Attachment B, page 18 of the agenda) should read as: *Argentine & Darwin’s ants* *Medlands Road* *Second treatment carried out on the 6^/11/2017 at 42 Medlands Road. This was carried out by a group of six warranted biosecurity officers, four who travelled from Auckland for the operation.* The remainder of the Medlands Argentine ant site (12 & 44 Medlands Road, 46b Blackwell Drive, Allot SE13 Station Rock Road, Allot NW13 Station Rock Road, Lot 2DP129501 Station Rock Road) was treated by Envirokiwi on the 9 & 10/11/2017. c) Thank Jeremy Warden - Biosecurity Advisor Plants-Great Barrier and Paul McArthur – Operations Manager, Department of Conservation for their attendance and presentations. CARRIED
	Attachments a Amended version of Biosecurity local board general update October-November 2017 b Summary of Mediterranean fanworm surveillance at Great Barrier Island, December 2017

Secretarial Note: Item 9 was heard at this point.

13	10-year Budget 2018-2028 consultation
	Jacqui Fyers – Local Board Advisor was in attendance to present to the Great Barrier Local Board on the 10-year Budget 2018-2028 consultation.
	Documents were tabled in respect this item. A copy of the tabled documents has been attached to the official minutes and can be viewed on the Auckland Council website.
	Resolution number GBI/2017/152 MOVED by Chairperson I Fordham, seconded by Member S Johnson: That the Great Barrier Local Board: a) agree, subject to approval by the governing body, to hold the following spoken interaction events during the consultation period: i) Have Your Say event, Saturday 24 March, 10am to 12pm, Claris Conference Centre ii) Have Your Say event, Saturday 24 March, 2pm to 3pm, Okiwi Community Room b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken/NZ sign language interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028: i) Local Board Members and Chair ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer. c) adopt the tabled documents of attachment A local content for consultation and attachment B local supporting information for consultation, including their key advocacy project. d) delegate authority to the local board chair to approve any final minor changes required following review by council’s legal team and/or Audit NZ, of the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content, and should any changes be made they are to be reported to the next business meeting. e) Thank Jacqui Fyers- Local Board Advisor for her attendance and presentation. CARRIED
	Attachments a GBI Consultation document - confirmed b GBI Supporting information - confirmed

14	Allocation of ecology conversations budget
	Emma Joyce – Relationship Advisor was in attendance to present to the Great Barrier Local Board on the Allocation of ecology conversation budget.
	Member S Johnson declared an interest on the allocation of ecology conversation budget and took no part in the discussion or voting on this item.
	Resolution number GBI/2017/153 MOVED by Chairperson I Fordham, seconded by Member S Daly: That the Great Barrier Local Board: a) approve the allocation of the ecology conversations budget ($20,000) to extend the hours of the existing biodiversity/biosecurity officer on Great Barrier Island to further develop the ecological oases on a temporary basis until the end of June 2018. b) note that no decision is made on the governance of the ecology vision and will be revisited at an agreed time. c) Thank Emma Joyce –Relationship Advisor for her attendance and presentation. CARRIED
	Secretarial note: Member J Cleave abstained from voting on the above resolutions.

Options for progressing water quality projects

Emma Joyce – Relationship Advisor was in attendance to present to the Great Barrier Local Board on the Options for progressing water quality projects.

Resolution number GBI/2017/154

MOVED by Chairperson I Fordham, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) approve the allocation of the remaining $20,000 of water quality budget to extend the septic tank education programme, undertake stream walks, and to establish a Wai Care community stream monitoring programme.

b) note as part of approving the extension of the septic tank education programme, staff is requested to first report back on the recommended actions of the Tryphena On-site Wastewater Education Programme report before extending to other areas of Aotea.

c) Thank Emma Joyce –Relationship Advisor for her attendance and presentation.

CARRIED

16	Aotea Great Barrier Island Life-long Learning Strategy and Action Plan
	Deputy Chairperson L Coles declared an interest on Aotea Great Barrier Island Life-long Learning Strategy and Action Plan and took no part in the discussion or voting on this item.
	Member S Johnson declared an interest on the Aotea Great Barrier Island Life-long Learning Strategy and Action Plan and took no part in the discussion or voting on this item.
	Resolution number GBI/2017/155 MOVED by Chairperson I Fordham, seconded by Member S Daly: That the Great Barrier Local Board: a) agree that the Aotea Great Barrier Island Life-long Learning Strategy and Action Plan be governed by Aotea Education Ltd. b) approve a funding agreement of $30,000 towards implementation of the Aotea Great Barrier Island Life-long Learning Strategy and Action Plan to Aotea Education Ltd and noting that $5,000 will be allocated towards funding the Aotea Learning Hub for term 1 until 30 April 2018. CARRIED
	Secretarial note: Member J Cleave abstained from voting on the above resolutions.

Great Barrier Local Board Community Grants Programme 2017/2018 updated

Resolution number GBI/2017/156

MOVED by Deputy Chairperson L Coles, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) adopt the amended Great Barrier Local Board Community Grants Programme 2017/2018.

b) allocate $850 from the Civic events budget to Rural Woman New Zealand Inc. - Tryphena for catering of the 2018 ANZAC service with the expectation that funds will be released to them in February 2018.

CARRIED

Decision-making allocation update

Resolution number GBI/2017/157

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) endorse the proposed allocation of non-regulatory decision-making as attached to this report.

CARRIED

Local board feedback on rates remission and postponement policy review

Chairperson IM Fordham declared an interest on Local board feedback on rates remission and postponement policy review and took no part in the discussion or voting on this item.

Resolution number GBI/2017/158

MOVED by Deputy Chairperson L Coles, seconded by Member S Daly:

That the Great Barrier Local Board:

a) receive the local board feedback on rates remission and postponement policy review report and note that the board will not be providing feedback at this stage.

CARRIED

Chairperson's quarterly report

Resolution number GBI/2017/159

MOVED by Member S Daly, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) note the Chairperson’s quarterly verbal report.

CARRIED

Board Members' quarterly reports

Resolution number GBI/2017/160

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Great Barrier Local Board:

a) note the verbal report of Board Member Jeff Cleave.

b) note the verbal report of Board Member Sue Daly.

c) note the verbal report of Board Member Shirley Johnson.

CARRIED

Resolution number GBI/2017/161

MOVED by Chairperson I Fordham, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) note the verbal report of Deputy Chairperson Luke Coles.

CARRIED

Secretarial Note: Item 19 – confidential attachment D was heard at this point.

Correspondence

Resolution number GBI/2017/162

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the correspondence received for the month of November 2017:

i) Letter of apology from Fulton Hogan Ltd

ii) Letter of thanks from Great Barrier Island Blue light HUNTS

CARRIED

Governance Forward Work Calendar

Resolution number GBI/2017/163

MOVED by Chairperson I Fordham, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) note the Great Barrier Local Board Governance Forward Work Calendar – December 2017.

CARRIED

Great Barrier Local Board Workshop Proceedings

Resolution number GBI/2017/164

MOVED by Member S Daly, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) note the record of proceedings for the workshops held on 7 November, 14 November 21 November, 28 November 2017 and 29 November.

CARRIED

Revising the local board Standing Orders

Resolution number GBI/2017/165

MOVED by Chairperson I Fordham, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) adopt the standing orders detailed in Attachment A to the agenda report, entitled “Auckland Council Standing Orders of the Local Board”, in replacement of its current standing orders.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

3.30 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Jeff Cleave
	Susan Daly
	Shirley Johnson

John Nash	Programme Manager, Waiheke & Gulf Islands
Helgard Wagener	WMMP Programme Manager
Kathy Cumming	Barrier Bulletin