I hereby give notice that an ordinary meeting of the Governing Body will
be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 11
December 2017
1.30pm or at
the conclusion of the Finance and Performance Committee meeting, whichever is
later.
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Governing Body
OPEN AGENDA
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MEMBERSHIP
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Mayor
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Hon Phil Goff, CNZM, JP
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Deputy Mayor
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Cr Bill Cashmore
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Councillors
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Cr Dr Cathy Casey
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Cr Greg Sayers
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Cr Ross Clow
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Cr Desley Simpson, JP
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Cr Fa’anana Efeso Collins
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Cr Sharon Stewart, QSM
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Cr Linda Cooper, JP
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Cr Sir John Walker, KNZM, CBE
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Cr Chris Darby
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Cr Wayne Walker
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Cr Alf Filipaina
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Cr John Watson
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Cr Hon Christine Fletcher, QSO
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Cr Richard Hills
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Cr Penny Hulse
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Cr Mike Lee
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Cr Daniel Newman, JP
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Cr Dick Quax
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(Quorum 11 members)
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Tam White
Senior Governance Advisor
6 December 2017
Contact Telephone: (09) 890 8156
Email: tam.white@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Those powers which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in
accordance with the long term plan
(d) the
power to adopt a long term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy.
Additional
responsibilities retained by the Governing Body:
(a) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(b) approval
of a draft bylaw prior to consultation
(c) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(d) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(e) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(f) approval
of the Unitary Plan
(g) overview
of the implementation and refresh of the Auckland Plan through setting
direction on key strategic projects (e.g. the City Rail Link and the
alternative funding mechanisms for transport) and receiving regular reporting
on the overall achievement of Auckland Plan priorities and performance
measures.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
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However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
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All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
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Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
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Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
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All staff supporting the meeting (administrative, senior
management) remain.
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Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Governing Body
11 December
2017
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ITEM TABLE OF CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
3 Declaration of
Interest 7
4 Confirmation
of Minutes 7
5 Petitions 7
6 Public Input 7
7 Local Board
Input 7
8 Extraordinary
Business 7
9 Notices of
Motion 8
10 10-Year Budget 2018-2028 -
Adoption of the Draft Tūpuna Maunga o Tāmaki Makaurau
Operational Plan 2018/2019 and summary 9
11 10-year Budget
2018-2028 Mayoral Proposal on items for Public Consultation 97
12 Consideration
of Extraordinary Items
His Worship the
Mayor will read the affirmation.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation
of Minutes
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That the Governing Body:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 23 November 2017, including the
confidential section, as a true and correct record.
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5 Petitions
At the close of
the agenda no requests to present petitions had been received.
6 Public Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
7 Local Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
8 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
9 Notices of Motion
There were no
notices of motion.
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Governing Body
11 December
2017
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10-Year
Budget 2018-2028 - Adoption of the Draft Tūpuna Maunga o Tāmaki
Makaurau Operational Plan 2018/2019 and summary
File No.: CP2017/25986
Purpose
1. To adopt the Draft Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan 2018/2019 and summary.
Executive
summary
2. Legislation
requires the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority) and Auckland Council to annually agree an
operational plan as part of the annual or long-term plan process. This
requires the council to consult on a summary of the Draft Tūpuna Maunga o
Tāmaki Makaurau
Operational Plan (draft Tūpuna
Maunga Plan). A joint meeting of the Tūpuna Maunga Authority and
council has been scheduled in May 2018 to consider feedback relating to the
draft Tūpuna Maunga Plan.
3. The
Tūpuna Maunga Authority met on 16 October 2017 to approve the proposed
budget for the 10-year budget for Long-term Plan 2018-2028. The Draft
Tūpuna Maunga Operational Plan (Attachment A) and a summary of the draft
plan (Attachment B) were also adopted by the Tūpuna Maunga Authority at
that hui.
4. A summary of the draft Tūpuna Maunga Plan will be included in the supporting information that
will be presented for adoption by the Governing Body on 7 February 2018.
5. The Tūpuna Maunga Authority will meet on 28 May 2018 to adopt
the final plan before Governing Body on 27 June 2018, who is also required to
adopt the plan.
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Recommendation/s
That the Governing Body:
a) adopt the Tūpuna
Maunga Authority Draft Operational Plan 2018/2019.
b) adopt the summary of the Tūpuna Maunga Authority Draft Operational Plan for consultation.
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Comments
Background
6. Auckland Council and the Tūpuna Maunga Authority must agree the Tūpuna Maunga Plan each
year pursuant to section 60 of Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014. A summary of the
draft Tūpuna Maunga Plan must be included in the long-term plan
consultation material.
Developing the draft Tūpuna Maunga Plan
7. Each
year a Tūpuna Maunga Plan is developed to provide a framework in which the
council will carry out its functions for the routine management of the tūpuna maunga and administered lands for
that financial year under the direction of Tūpuna Maunga Authority. The Tūpuna Maunga Plan must be
prepared and adopted concurrently with the council’s annual or long-term
plan and must be included in summary form in the annual or long-term plan
consultation documentation.
8. The
Tūpuna Maunga Authority met on 16 October 2017 and adopted the proposed
budget for the 10-year budget for Long-term Plan 2018-2028 along with the draft
Tūpuna Maunga Plan and a summary of the draft Tūpuna
Maunga Plan. Content relating to the draft Tūpuna
Maunga Plan will be referred to in the Long-term Plan 2018-2028 consultation
document and the summary of the draft Tūpuna Maunga plan will be in the supporting Information.
9. Two
consultation streams will be undertaken during the consultation period.
An event for Tūpuna Maunga Authority members to receive verbal feedback on the draft Tūpuna Maunga Plan will
be held by the Tūpuna
Maunga Authority in March 2018. For its part, council will receive
submissions during the consultation period and holds various oral submissions
events. The various consultation feedback to the Tūpuna Maunga Authority and the council
are reviewed and reported to a joint workshop of the Tūpuna Maunga Authority and council in May 2018.
Next steps
10. Once adopted, the consultation document and supporting information
for the 10-Year budget will be finalised and audited by Audit New
Zealand. A recommendation to adopt the 10-Year budget consultation
material will be presented at the Governing Body meeting on 7 February 2018 at
Governing Body.
Consideration
Local
board views and implications
11. The work of
the Tūpuna Maunga Authority spans eight local
board areas, but the adoption of the Draft Tūpuna
Maunga Plan is a Governing Body decision under the Ngā Mana Whenua o
Tāmaki Makaurau Collective Redress Act 2014, therefore the views of local
boards have not been sought.
Māori
impact statement
12. The
Tūpuna Maunga Authority is a tangible expression of a Treaty-based
partnership between Ngā Mana Whenua o Tāmaki Makaurau and Auckland
Council. It is a vehicle through which the mana whenua worldview and
historical, cultural and spiritual connections with the maunga will be given
visibility and guide decision-making for the health and wellbeing of these
important taonga.
13. A
feedback event will be held by the Tūpuna Maunga Authority focusing on the draft Tūpuna Maunga
Operational Plan (which may be attended by Tūpuna Maunga Authority members
including councillors on the Tūpuna Maunga Authority).
Implementation
14. Decisions to adopt the draft Tūpuna Maunga Plan and summary are being sought earlier than the
10-Year Budget documentation to allow sufficient time to make any changes
requested by Governing Body prior to adoption of the consultation document on 7
February 2018.
Attachments
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No.
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Title
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Page
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a⇩ 
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Tupuna Maunga Authority Draft Operational Plan
2018/2019
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11
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b⇩
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Summary of the Tupuna Maunga Authority Draft
Operational Plan 2018/2019
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91
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Signatories
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Authors
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Dominic Wilson - Head of Co-governance
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Authorisers
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Phil Wilson - Governance Director
Stephen Town - Chief Executive
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Governing Body
11 December
2017
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Governing Body
11 December
2017
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Governing Body
11 December
2017
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Governing Body
11 December
2017
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Governing Body
11 December
2017
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Governing Body
11 December
2017
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Governing Body
11 December
2017
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10-year Budget 2018-2028 Mayoral Proposal on
items for Public Consultation
File No.: CP2017/26101
Purpose
1. To
consider the recommendations of the 11 December 2017 Finance and Performance
Committee meeting regarding the 10-year Budget 2018-2028 Mayoral Proposal on
items for public consultation.
Executive
summary
2. The
recommendations will be provided after the Finance and Performance Committee
meeting concludes.
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Recommendation/s
That the Governing Body:
a) consider
the recommendations of 11 December 2017 Finance and Performance Committee meeting
regarding the 10-year Budget 2018-2028 Mayoral Proposal on items for public
consultation.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Tam White - Senior Governance Advisor
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Authoriser
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Stephen Town - Chief Executive
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