I hereby give notice that an ordinary meeting of the Governing Body will be held on:




Meeting Room:



Thursday, 14 December 2017


Reception Lounge
Auckland Town Hall
301-305 Queen Street


Governing Body









Hon Phil Goff, CNZM, JP


Deputy Mayor

Cr Bill Cashmore



Cr Dr Cathy Casey

Cr Greg Sayers


Cr Ross Clow

Cr Desley Simpson, JP


Cr Fa’anana Efeso Collins

Cr Sharon Stewart, QSM


Cr Linda Cooper, JP

Cr Sir John Walker, KNZM, CBE


Cr Chris Darby

Cr Wayne Walker


Cr Alf Filipaina

Cr John Watson


Cr Hon Christine Fletcher, QSO



Cr Richard Hills



Cr Penny Hulse



Cr Mike Lee



Cr Daniel Newman, JP



Cr Dick Quax



(Quorum 11 members)




Tam White

Senior Governance Advisors


13 December 2017


Contact Telephone: (09) 890 8156

Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Governing Body

14 December 2017



ITEM   TABLE OF CONTENTS                                                                                        PAGE


14        Changes to the Governing Body Committee Structure                                            5 



Governing Body

14 December 2017



Changes to the Governing Body Committee Structure


File No.: CP2017/26787



1.       To note my decisions on the changes to the Governing Body’s committee structure and to agree the updated Terms of Reference.

Executive summary

2.       When I presented my decisions on the committee structure to the Governing Body at the start of this term, I signalled I would review the structure and membership of committees after a year. This report presents my decisions on that review for the Governing Body to note.

3.       The Terms of Reference have been revised accordingly and are presented in Attachment A for adoption by the Governing Body. Attachment B contains the Terms of Reference with tracked changes for ease of reference.

4.       My original design of the committee structure was guided by the need to make the decision-making process more efficient and effective. To further focus on these drivers I have decided to establish a value for money committee. I have also streamlined some of the other committees in order to accommodate this work.

5.       I will chair the Value for Money Committee and Cr Desley Simpson will be the Deputy Chair. The Committee is established to improve council efficiency, the quality of expenditure and the freeing up of savings for investment in better outcomes for Auckland.  It will achieve this by overseeing:

·    the council’s programme of section 17A value for money reviews across the council group (the value for money programme)

·    the group shared services programme

·    the development of a benefits management strategy, which will ensure that benefits identified through change processes are realised in practice and drive a work programme to make the Council an exemplar of best practice in benefits management in New Zealand

·    the council’s other expenditure control initiatives.

6.       Other changes to the terms of reference include:

·    appointing Cr Richard Hills as Deputy Chair of the Planning Committee

·    appointing Deputy Mayor Bill Cashmore as Deputy Chair of the Regulatory Committee and confirming him as Chair of the Strategic Procurement Committee.

7.       I will review the committee structure and membership again in 12 months’ time.


That the Governing Body:

a)      receive the supplementary report from the Mayor

b)      note the decisions of the Mayor on changes to the committee structure and membership

c)      adopt the revised Terms of Reference for the committees in Attachment A of this report and delegate to those committees the responsibilities, duties and powers set out in the Terms of Reference.










Revised Terms of Reference



Revised Terms of Reference - tracked changes





Phil Goff, Mayor of Auckland


Governing Body

14 December 2017








































Governing Body

14 December 2017