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Governing Body
14 December 2017
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1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
3 Declaration
of Interest
Cr D Simpson declared an interest in item 10 – America’s
Cup 2021 - Decision on Location and Infrastructure Requirements.
Cr L Cooper
declared an interest in Item 11 – Governance Options for the
Accommodation Provider Targeted Rate, however the meeting agreed that there was
no conflict.
4 Confirmation
of Minutes
5 Petitions
There were no
petitions.
6 Public
Input
There was no
public input.
7 Local
Board Input
There was no
local board input.
8 Extraordinary
Business
There was no
extraordinary business.
9 Notices
of Motion
There were no
notices of motion.
Cr P Hulse entered the meeting at 9.41am.
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10
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America's Cup 2021 - decision on location and infrastructure
requirements
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Cr D Simpson declared an interest in this item and left the table.
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Cr D Simpson left the meeting at 9.41am.
Cr C Fletcher entered the meeting at
9.47am.
Cr Sir John Walker entered the meeting
at 9.52am
Cr R Clow entered
the meeting at 9.54am
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Rod Marler,
Director, Design & Place and Fiona Knox, Strategic Projects Manager,
Panuku Development Auckland provided a powperpoint presentation in support of
the item. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
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MOVED by Mayor P Goff,
seconded by Cr C Fletcher:
That the
Governing Body:
a)
support Emirates Team New Zealand to host the
America’s Cup in Auckland in 2021.
b)
approve the Wynyard Basin (Halsey Wharf
Extension, Hobson Wharf Extension and Wynyard Wharf East Extension) location
option as a basis for negotiation with the Crown and Emirates Team New
Zealand.
c)
note that the Mayor and the Chief Executive
were given delegated authority under resolution GB/2017/145 to continue
negotiations with the Crown and Emirates Team New Zealand.
d)
delegate authority to the Mayor and Chief
Executive to complete negotiations and lodge the resource consent application.
e)
note that the Crown remains committed to
further investigating the Wynyard Point (variant) Option and will not reach a
final view until further due diligence on this option has been completed.
f)
agree to use the single hearing process
through direct referral to the Environment Court, available under the
Resource Management Act 1991, and lodge the resource consent applications for
the approved option in January 2018.
g)
acknowledge that the costs required for
planning, consenting and procurement of the approved option and associated
infrastructure will commence in this financial year.
h)
note that there is no funding available for a
hosting agreement and that investment in necessary infrastructure is the
extent of the Council’s contribution.
i)
agree to explore, with Crown representatives,
additional or alternative measures that may provide greater certainty or
efficiency of process.
j)
refer this report and decisions to Cabinet to inform
their decision making.
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An amendment was MOVED
by Cr S Stewart, seconded by Cr G Sayers to clause b) and was subsequently
withdrawn by the mover and the seconder:
b)
approve both the Wynyard Basin (Halsey Wharf
Extension, Hobson Wharf Extension and Wynyard Wharf East Extension) location
and the Wynyard Point (Variant) location options as a basis for negotiation
with the Crown and Emirates Team New Zealand.
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The Chairperson put the motion in parts.
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Resolution
number GB/2017/171
MOVED by Mayor P Goff, seconded by Cr C
Fletcher:
That the
Governing Body:
a)
support Emirates Team New Zealand to host the
America’s Cup in Auckland in 2021.
CARRIED
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Resolution
number GB/2017/172
MOVED by Mayor P Goff, seconded by Cr C
Fletcher:
That the Governing Body:
b)
approve the Wynyard Basin (Halsey Wharf
Extension, Hobson Wharf Extension and Wynyard Wharf East Extension) location
option as a basis for negotiation with the Crown and Emirates Team New
Zealand.
A division
was called for, voting on which was as follows:
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For
Deputy Mayor B Cashmore
Cr R Clow
Cr L Cooper
Cr A Filipaina
Cr C Fletcher
Mayor P Goff
Cr R Hills
Cr P Hulse
Cr D Newman
Cr G Sayers
Cr S Stewart
Cr J Walker
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Against
Cr C Casey
Cr M Lee
Cr W Walker
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Abstained
Cr E Collins
Cr C Darby
Cr J Watson
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The motion was declared carried by 12 votes to 3.
CARRIED
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Resolution
number GB/2017/173
MOVED by Mayor P Goff, seconded by Cr C
Fletcher:
That the Governing Body:
c)
note that the Mayor and the Chief
Executive were given delegated authority under resolution GB/2017/145 to
continue negotiations with the Crown and Emirates Team New Zealand.
d)
delegate authority to the Mayor and
Chief Executive to complete negotiations and lodge the resource consent
application.
e)
note that the Crown remains committed
to further investigating the Wynyard Point (variant) Option and will not
reach a final view until further due diligence on this option has been
completed.
f)
agree to use the single hearing process
through direct referral to the Environment Court, available under the
Resource Management Act 1991, and lodge the resource consent applications for
the approved option in January 2018.
g)
acknowledge that the costs required for
planning, consenting and procurement of the approved option and associated
infrastructure will commence in this financial year.
h)
note that there is no funding available
for a hosting agreement and that investment in necessary infrastructure is
the extent of the Council’s contribution.
i)
agree to explore, with Crown
representatives, additional or alternative measures that may provide greater
certainty or efficiency of process.
j)
refer this report and decisions to
Cabinet to inform their decision making.
CARRIED
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Note: Pursuant
to Standing Order 1.8.3, Cr E Collins requested that his abstention for
clause a) be recorded.
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Note: Pursuant to Standing Order 1.8.6, Cr M Lee
requested that his dissenting vote be recorded.
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Attachments
a 14 December 2017 Governing Body Item 10: America's Cup 2021 -
decision on location and infrastructure requirements- presentation
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Cr D Simpson returned to the meeting at
12.10pm.
The meeting was adjourned at 12.10pm and
reconvened at 12.25pm.
Cr R Clow and Cr Sir J Walker were not
present.
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11
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Governance options for the accommodation provider targeted rate
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Norm Thompson and Russell Gray
from the Accommodation Sector Working Group were present for this item.
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Cr R Clow
returned to the meeting at 12.32pm.
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Resolution
number GB/2017/174
MOVED by Mayor P Goff, seconded by Cr D Simpson:
That the Governing
Body:
a) approve
option six which is to:
i) appoint
a director with accommodation sector expertise to fill a future Auckland
Tourism, Events and Economic Development board vacancy
ii) request
that Auckland Tourism, Events and Economic Development establish a
sub-committee to make recommendations on visitor attraction and major events
activities and which includes representation for accommodation provider
targeted rate payers
b) request
that Auckland Tourism, Events and Economic Development establish the
sub-committee prior to the end of the 2017/2018 financial year.
c) approve
the key points for the sub-committee’s terms of reference (Attachment
F) that cover the following matters:
· establishment
and authority
· purpose
· composition
and organisation
· meetings
· reporting
and review
d) request
that Auckland Tourism, Events and Economic Development includes the key
points in the sub-committee’s terms of reference, noting that the
Auckland Tourism, Events and Economic Development board must approve the
final terms of reference
e) request
that Auckland Tourism, Events and Economic Development continues to work
closely with Auckland Council staff and the sector to establish and implement
its sub-committee.
f) thank
the members of the working group on governance options for the accommodation
provider targeted rate for their input, time, and expertise.
CARRIED
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12
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Finalise the process for the review of representation arrangements
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Resolution
number GB/2017/175
MOVED by Mayor P Goff, seconded by Cr D Newman:
That the Governing
Body:
a) receive
the feedback from local boards.
b) note
the mayor’s appointments to the Joint Governance Working Party as
follows:
Cr Cathy Casey (Central), Cr Linda
Cooper (West), Cr Daniel Newman (South), Cr Wayne Walker (North), Angela
Dalton (South), Phelan Pirrie (Rural North), Richard Northey (Central) and
Shane Henderson (West).
c) approve
the draft terms of reference for the Joint Governance Working Party for
inclusion in the Auckland Council Committee Terms of Reference.
d) approve
the following process for conducting the review of representation
arrangements:
i) the
Joint Governance Working Party will develop Auckland Council’s initial
review of representation arrangements and present it to local boards and the
Governing Body for comments before the Governing Body makes the statutory
resolution for public notification for submissions.
ii) the
Joint Governance Working Party will conduct the hearing of submissions and
report its findings to local boards and the Governing Body before the
Governing Body makes the final statutory resolution on any representation
changes, which will then be publicly notified for objections and appeals.
iii) the
Governing Body will review the process for hearing submissions under (ii) at
the time the initial proposals for change are known.
CARRIED
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The meeting was adjourned at 1.03pm and
reconvened at 1.38pm.
Cr R Clow, Cr G Sayers, Cr Sir J Walker
were not present.
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14
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Changes to the Governing Body Committee Structure
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Cr P Hulse left the meeting
at 2.08pm.
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Resolution
number GB/2017/177
MOVED by Mayor P Goff, seconded by Deputy Mayor B
Cashmore:
That the Governing Body:
a)
receive the
supplementary report from the Mayor
b)
note the decisions
of the Mayor on changes to the committee membership
c)
note the Mayor’s
intention to establish a Value for Money Committee, on which he will report
back to the Governing Body in the new year
d)
adopt the revised
Terms of Reference for the committees in Attachment A of this report and
delegate to those committees the responsibilities, duties and powers set out in
the Terms of Reference, with the following changes:
i)
on pages 6 and 10 of the Terms of Reference, replace the words
“Where relevant, policy development that relates to the activities of
the following Council Controlled Organisations: (consistent with the
council’s financial strategy)” with “Initiatives [of the
following CCOs] that have a significant impact upon implementation of the
Auckland Plan and other relevant plans, policies and strategies”.
ii)
excluding the Terms of Reference (delegations) to the Value for
Money Committee.
CARRIED
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Note: Pursuant to Standing Order 1.8.6, the following
councillors requested that their dissenting votes be recorded:
·
Cr C Fletcher
·
Cr W Walker
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15 Consideration
of Extraordinary Items
There were extraordinary
items.
3.02 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
