Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

13 December 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Future Whangaparaoa 5

8.2 Road Name Change Top Harbour Development Gulf Harbour 6

8.3 Road Name Change - Top Harbour Development Gulf Harbour 6

9 Public Forum 6

9.1 Silverdale Issues 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 New community lease to SeniorNet Hibiscus Coast Incorporated and Silverdale and Districts Historical Society Incorporated for former Red Cross building at Silverdale Reserve 9

13 Landlord approval of the final building plans for Hibiscus Mens Shed Trust 15

14 Draft Whangaparaoa Centre Plan 19

15 Auckland Transport Update to the Hibiscus and Bays Local Board for December 2017 23

16 Land owner approval to sell Christmas trees at Millwater Parkway, Silverdale 37

17 Hibiscus and Bays Local Board Open Space Management Plan 41

18 Hibiscus and Bays Centennial Bush Society 2017/2018 annual grant allocation 47

19 Unlocking Silverdale Report by Tony Garnier 49

20 Decision making allocation 77

21 Local board feedback on rates remission and postponement policy review 95

22 Reallocation of Event Partnership Funds 129

23 Panuku Development Auckland Local Board Six-Monthly Update 1 May to 31 October 2017 135

24 Revising the local board Standing Orders 143

25 Red Beach Reserve, Gulf Harbour Recreation Reserve and Metro Park New Toilet Blocks 221

26 Ten Year budget 2018-2028 Consultation 239

27 Hibiscus and Bays Local Board representative on the Auckland Council SeaChange Political Reference Group 247

28 Change of local board member appointment to Browns Bay Business Improvement District 249

29 Road Name Approval for a change of road name in the Top Harbour Limited subdivision at 152 Pinecrest Drive, Gulf Harbour 251

30 Ward Councillors Update 257

31 Governance Forward Work Calendar 259

32 Record of Workshop Meetings 263

33 Consideration of Extraordinary Items

PUBLIC EXCLUDED

34 Procedural Motion to Exclude the Public 269

21 Local board feedback on rates remission and postponement policy review

d. List of all community and sporting remissions by local board area 269

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 November 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Future Whangaparaoa

Kym Burke, John Davies and Daphne McKerras of Future Whangaparaoa will be in attendance to provide an update on the activities of Future Whangaparaoa.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank the representatives of Future Whangaparaoa for their presentation.

8.2 Road Name Change Top Harbour Development Gulf Harbour

Mr Craig Dwerryhouse has requested a deputation to speak to the road name change application for the road in the Top Harbour development at Gulf Harbour.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Dwerryhouse for his presentation.

8.3 Road Name Change - Top Harbour Development Gulf Harbour

Mr Michael Webb-Speight has requested a deputation to speak to the road name change application for the road in the Top Harbour development at Gulf Harbour.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Webb-Speight for his presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Silverdale Issues

Lorraine Sampson has requested to attend public forum.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mrs Sampson for her presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Hibiscus and Bays Local Board

13 December 2017

New community lease to SeniorNet Hibiscus Coast Incorporated and Silverdale and Districts Historical Society Incorporated for former Red Cross building at Silverdale Reserve

File No.: CP2017/25576

Purpose

1. To grant a new community lease to SeniorNet Hibiscus Coast Incorporated and Silverdale and Districts Historical Society Incorporated (as joint tenants) for the former Red Cross building at Silverdale Reserve, 31-33 Silverdale Street, Silverdale.

Executive summary

2. The former Red Cross building is located at the western end of Silverdale Reserve, 31-33 Silverdale Street, Silverdale. It was previously occupied by New Zealand Red Cross Incorporated which did not seek to renew its lease and subsequently vacated the council-owned building.

3. The vacancy was advertised in local newspapers inviting eligible community groups to apply for the lease. Council received applications from both SeniorNet Hibiscus Coast Incorporated and Silverdale and Districts Historical Society Incorporated.

4. In their applications both groups indicated that they are prepared to share the building with other community organisations. SeniorNet Hibiscus Coast Incorporated and Silverdale and Districts Historical Society Incorporated have since signed a Memorandum of Understanding to work together and, if granted a community lease, would cooperate for the joint tenancy of the lease.

5. This aligns with the local board’s view of maximising the use of community space and supports the Hibiscus and Bays Local Board Plan 2014 outcomes for protecting and preserving local character, the environment and our communities, and access to a range of community facilities and services that support a sense of well-being, safety and connection to others.

6. This report recommends the Hibiscus and Bays Local Board grant a new community lease to SeniorNet Hibiscus Coast Incorporated and Silverdale and Districts Historical Society Incorporated as joint tenants.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) grant a new community lease to SeniorNet Hibiscus Coast Incorporated and Silverdale Districts and Historical Society Incorporated (as joint tenants) for the former Red Cross building, being 188m² (more or less), at Silverdale Reserve, 31-33 Silverdale Street, Silverdale (Attachment A) subject to the following terms and conditions:

i. term – five years commencing 14 December 2017 with one right of renewal for five years

ii. rent $1.00 plus GST per annum if requested

iii. maintenance fee $500.00 per annum

iv. a Community Outcomes Plan to be negotiated with the two groups and attached as a schedule to the new lease document

v. all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

Comments

Land and Building

7. The former Red Cross building is located at the western end of Silverdale Reserve, 31-33 Silverdale Street. The land is legally described as Allotment 556, Parish of Waiwera and is held by the Crown through the Department of Conservation, classified as a local purpose (community buildings) reserve and vested in trust, in Auckland Council for that purpose and subject to the provisions of the Reserves Act 1977.

8. The council-owned relocatable building was previously used as a library before being repurposed as a community building. It was most recently occupied by New Zealand Red Cross Incorporated subject to a community lease that expired on 31 May 2017. The Red Cross did not seek to renew its lease and vacated the building.

Auckland Council Community Occupancy Guidelines July 2012

9. Community leases is one of the ways in which Auckland Council provides support to local community groups, assisting them to sustain the activities and experiences they provide in alignment with recognised local board priorities.

10. Community leases aim to maximise utilisation of community space by creating a shared environment for community groups to use the space and conduct their activities.

11. In line with Auckland Council’s Community Occupancy Guidelines July 2012, a public notice advertising the vacancy and inviting eligible community groups to apply for the lease of the former Red Cross building was published in local newspapers.

12. Applications were received from SeniorNet Hibiscus Coast Incorporated and Silverdale and Districts Historical Society Incorporated.

Silverdale and Districts Historical Society Incorporated

13. Silverdale and Districts Historical Society Incorporated was formed as the Wainui Historical Society in 1968 and incorporated on 1 May 1972. The purpose of the society was to create a pioneer village to preserve some of the historical buildings of the area. It currently has a membership of approximately 130 members.

14. The society occupies the bulk of Silverdale Reserve and operates the Silverdale Pioneer Village (the village). The village contains a collection of historic buildings which are used for educational purposes as well as a museum and art gallery. The society regularly displays artefacts appropriate to each building which includes, photos, fabrics and historical document collections.

15. The society believes that the former Red Cross building is an important part of the village and should it be successful in obtaining a community lease, it intends preserving the historical character of the building while working with other community groups to use the space.

SeniorNet Hibiscus Coast Incorporated

16. SeniorNet Hibiscus Coast was registered as an incorporated society on 1 July 1999. Its moto is “seniors teaching seniors” and the objective of the group is to teach and develop computer and technological skills for older adults.

17. SeniorNet has regular tutors and conducts courses on basic computer skills, software navigation and the use of mobile technologies. It empowers seniors on the use of the internet as a tool and gaining familiarity with modern communication, banking and online researching tools. SeniorNet also conducts weekly workshops to assist older adults with troubleshooting common computer and IT related problems. In addition, it provides its 226 members with a social group which shares a common interest in modern forms of technology.

18. SeniorNet Hibiscus Coast is one of the many independent SeniorNet societies throughout New Zealand and is a member of the Federation of New Zealand SeniorNet Societies Incorporated which has a national membership of approximately 17,000 members.

19. If it is successful in obtaining a community lease it intends on using the space as a training venue and for its weekly workshops. The group has indicated that it is prepared to share the space with other community organisations.

20. Both SeniorNet Hibiscus Coast and Silverdale and Districts Historical Society have provided financial accounts which indicate they have sufficient funds to meet their liabilities and that the groups are being managed appropriately.

Consideration

Local board views and implications

21. The Hibiscus and Bays Local Board is the allocated authority relating to local, recreation, sport and community facilities.

22. At the local board workshop on 28 September 2017, council staff presented the assessment outcome for the applications received. The local board directed staff to facilitate the prospect of a joint tenancy between the two applicants in order to maximize the use of the community building.

23. This culminated in the two groups meeting and agreeing to cooperate for the joint tenancy of the building. SeniorNet Hibiscus Coast and Silverdale and Districts Historical Society have since signed a Memorandum of Understanding to work together.

24. The recommendations within this report support the Hibiscus and Bays Local Board Plan 2014 outcomes for protecting and preserving local character, the environment and our communities, and access to a range of community facilities and services that support a sense of well-being, safety and connection to others.

Māori impact statement

25. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Auckland Unitary Plan and local board plans.

26. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects. Additionally it seeks to improve access to facilities for Māori living in the Hibiscus and Bays local board area.

Implementation

27. There are no direct cost implications for Auckland Council.

28. Council’s community leases staff will work with the groups to finalise the deed of lease and Community Outcomes Plan.

Attachments

No.	Title	Page
a ⇩	Site Map	13

Signatories

Authors

Yusuf Khan - Senior Community Lease Advisor

Authorisers

Kim O’Neill - Head of Community Relations

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Landlord approval of the final building plans for Hibiscus Mens Shed Trust

File No.: CP2017/24924

Purpose

1. To seek landlord approval, pursuant to clause 3.2 of the Agreement to Lease dated 25 July 2016, for the final plans for the Hibiscus Mens Shed Trust building at Silverdale War Memorial Park.

Executive summary

2. At its business meeting on 22 June 2016, the Hibiscus and Bays Facilities and Reserves Committee granted landowner approval and an agreement to lease and licence to Hibiscus Mens Shed Trust for the construction of the “mens shed” building and sealed driveway at Silverdale War Memorial Park (Resolution HIB/2016/19.

3. The agreement to lease dated 25 July 2016, between Auckland Council and Hibiscus Mens Shed Trust, requires the Trust to submit the final “mens shed” building plans to council as the landlord, for approval prior to the commencement of works.

4. The Hibiscus Mens Shed Trust received building consent and resource consent approvals for the “mens’ shed” building plans in March 2017.

5. This report recommends that the Hibiscus and Bays Local Board approve the “mens’ shed” building plans for the proposed “mens shed” building.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) grant landlord approval for the final building plans (Attachment A), pursuant to clause 3.2 of the agreement to lease dated 25 July 2016, for the proposed building for the Hibiscus Mens Shed Trust at Silverdale War Memorial Park, Silverdale.

Comments

6. Silverdale War Memorial Park is situated at 12 Hibiscus Coast Highway, described as Part Lot 1 DP 37919 comprising 11.7064 hectares and held in fee simple by Auckland Council as a classified recreation reserve subject to the Reserves Act 1977.

7. The Hibiscus Mens Shed Trust (the Trust) was established after an initial public meeting in May 2015. A feasibility study undertaken by the Trust indicated that a “mens shed” would provide a valuable service on the Hibiscus Coast. The nearest comparable service is the “mens shed” on Elliot Reserve, Glenfield, which is approximately 20 kilometres away.

8. The Trust was incorporated on 10 July 2015 under the Charitable Trusts Act 1957. The Trust is affiliated to a nationwide network of “mens sheds” under the parent body, MENZSHED New Zealand.

9. Membership is open to men and women of all ages. The objective of the “mens shed” is to bring people together to share their skills, develop networks and socialise. It encourages collaboration and promotes skill development drawing on the collective knowledge of its membership. “Mens sheds” provide community benefit with some branches having built playgrounds for pre-school centres, repairing toy library equipment, repairing old bicycles which are distributed to poorer communities and building planter boxes for local business districts.

10. The Trust plans to construct a 450m2 shed including a kitchen, toilet and lunchroom area. The vision of the Trust is to provide a venue and amenity, giving members the opportunity to practice, share and participate in their many hobbies and related activities in a relaxed and safe environment.

Agreement to Lease

11. The agreement to lease dated 25 July 2016 between Auckland Council and the Trust provides a term of three years for the Trust to obtain the necessary funding and complete construction of its “mens’ shed” building and sealed driveway at Silverdale War Memorial Park.

12. Subject to clause 3 of the agreement, the Trust must complete and produce the “mens’ shed” building plans (the final plans) of the proposed building that are in accordance with the outline plans. The outline plans are the initial concept plans that were reported to and considered by the Hibiscus and Bays Facilities and Reserves Committee at its business meeting on 22 June 2016 (Attachment B).

13. The final plans are defined in the agreement as the full plans and specifications required for both building permits or consents and installation and construction of the proposed building. The Trust received building consent and resource consent approvals for the final plans in March 2017.

Consideration

Local board views and implications

14. At its business meeting on 22 June 2016, the Hibiscus and Bays Facilities and Reserves Committee granted an agreement to lease and licence to the Trust for three years to construct the “mens’ shed” building and sealed driveway. In addition, the local board granted a community lease to the Trust for the footprint of the proposed building once the conditions of the agreement to lease have been satisfied and construction is completed (Resolution number HIB/2016/19) (Attachment C). It should be noted that clause f) of the resolution relating to the Skyline shed was subsequently revoked by the Hibiscus and Bays Facilities and Reserves Committee at its business meeting on 27 July 2016 (Resolution number HIB/2016/23) (Attachment D).

15. Under clause 3.2 of the agreement to lease, the local board, as landlord, must grant approval of the final plans prior to the commencement of the building works. Such approval cannot be unreasonably withheld provided the final plans reflect the content, quality and intent shown and described in the outline plans.

16. The Hibiscus and Bays Facilities and Reserves Committee considered and approved the outline plans at its business meeting on 22 June 2016, and subsequently granted landlord approval for the proposed building (Attachment B).

17. Should the local board consider that on reasonable grounds, the final plans do not comply or reflect the intent shown on the outline plans, it may request modifications to the final plans. This may require amendments to both building and resource consent approvals and may likely delay the proposed development.

18. The proposed building and anticipated activities of the Trust align with the following outcomes in the Hibiscus and Bays Local Board Plan 2014: safe and supported communities, and a strong local economy with skilled jobs.

Māori impact statement

19. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

20. Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Maori.

21. Mana whenua identified as having an interest in the land in the Hibiscus and Bays Local Board area have been consulted on the Trust’s proposal during the consultation undertaken between 17 December 2015 and 22 January 2016.

Implementation

22. The recommendations contained in this report do not trigger the Auckland Council Significance and Engagement Policy.

23. There are no direct cost implications for Auckland Council.

Attachments

There are no attachments for this report.

Signatories

Authors

Yusuf Khan - Senior Community Lease Advisor

Authorisers

Kim O’Neill - Head of Community Relations

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Draft Whangaparaoa Centre Plan

File No.: CP2017/25676

Purpose

1. To seek the approval of the Hibiscus and Bays Local Board for the draft Whangaparaoa Centre Plan for engagement with key stakeholders for discussion and their feedback

Executive summary

2. The Hibiscus and Bays Local Board Area Plan 2014 recognised that a centre plan is needed to ensure Whangaparaoa town centre and business area develops into a vibrant commercial heart with high-quality developments and public spaces.

3. A draft centre plan has been developed for the Whangaparaoa centre as a basis to engage with landowners, developers, business community and community groups including Future Whangaparaoa to develop a way towards a shared vision.

4. The consultation dates are aligned with the long-term plan consultation period, starting a week early for the launch of the draft Whangaparaoa Centre Plan from Monday, 19 February 2018 to Monday, 26 March 2018.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the draft Whangaparaoa Centre Plan (Attachment A, dated November 2017) for the purpose of engagement with key stakeholders and the public to obtain feedback from Monday, 19 February 2018 to Monday, 26 March 2018.

Comments

5. The Hibiscus and Bays Area Plan published in 2014 outlines how the Hibiscus and Bays area is likely to change over a 30 year period. It sets out key moves, desired outcomes and supporting actions to assist in achieving the vision for Auckland and the Hibiscus and Bays area, as set out in the Auckland Plan and by the Hibiscus and Bays Local Board within their local board plan.

6. One of the six key moves provides for focusing growth in centres, in areas with high amenity and good access to efficient public transport, and restricting new growth in rural sensitive coastal and estuarine needs.

7. Whangaparaoa is one of four town centres in the Hibiscus and Bays Local Board area which provides job prospects and residential growth.

8. The local board plan recognises the need for a centre plan to guide the Whangaparaoa town centre to develop with a vibrant commercial heart, high-quality development and high-quality public spaces.

9. The Hibiscus and Bays Local Board commissioned the draft Whangaparaoa Centre Plan to provide ideas and options for potential improvements to the town centre that may be prioritised for funding in the Long-term Plan 2015-2025 and in partnership with the governing body and Council Controlled Organisations.

10. The local board will seek feedback on the draft Whangaparaoa Centre Plan and work with landowners, developers and business community on a shared vision.

11. This plan has already benefited from high levels of public engagement with the community group Future Whangaparaoa organising local workshops and displays. It is hoped this plan will involve more people in the plan making process.

12. Council officers have been in discussion with Future Whangaparaoa to host the launch of the draft plan. It is proposed that the draft plan is open for consultation for a five week period which will align with the council’s 2018-2028 long term plan engagement. The draft plan engagement period is proposed to be from Monday, 19 February 2018 to Monday, 26 March 2018.

Engagement Schedule of Events

13 December 2017	Local Board formally adopts the draft plan and engagement plan for consultation.
19 February 2018	Consultation goes ‘live’ on www.shapeauckland.co.nz”
TBC	Breakfast launch with Future Whangaparaoa hosting a breakfast launch of the draft plan. This breakfast will target local businesses, stakeholders and Iwi.
TBC	POP UP EVENT: Public event to showcase Whangaparaoa Centre plan and raise awareness.
10 March 2018	Consultation at family Fun Day event at Stanmore Bay Pool and Leisure Centre.
19 February 2018 to 26 March 2018	· Static display · At the Whangaparaoa Plaza, for 1 - 2 weeks, and the Library for the duration of the consultation period · Display will consist of posters of plan, copies of plan and ‘shapeauckland.co.nz’ submission forms and box.
26 March 2018	Consultation period and submissions close.

Consideration

Local board views and implications

13. During development of the draft plan, workshops have been held with the local board to enable discussion on future priorities, planning and zoning, town centre development, community facilities, car parking and open spaces.

Māori impact statement

14. The local board will invite Iwi to the stakeholder breakfast launch and send a hard copy of the draft Whangaparaoa Centre Plan to Iwi.

Implementation

15. Feedback during the engagement period will inform the final Whangaparaoa Centre Plan which will be used to guide development and outline future priorities for the local board, businesses and the community (Future Whangaparaoa).

Attachments

No.	Title	Page
a ⇨	Draft Whangaparaoa Centre Plan (Under Separate Cover)

Signatories

Authors	Leigh Radovan - Local Board Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Auckland Transport Update to the Hibiscus and Bays Local Board for December 2017

File No.: CP2017/25757

Purpose

1. To respond to resolutions and requests on transport-related matters, provide an update on the current status of the Hibiscus and Bays Local Board’s Transport Capital Fund projects, a summary of consultation material sent to the local board and information on transport-related matters of specific application and interest to the Hibiscus and Bays Local Board and its community.

Executive summary

2. This particular report provides updates and information on:

· The Hibiscus and Bays Local Board’s Transport Capital Fund Projects;

· Consultations on regulatory processes;

· Traffic Control Committee results;

· Issues Raised by Elected Members;

· Millwater Parkway/Bankside Road, Silverdale;

· Travelwise Schools Award Results;

· Auckland Transport’s Community Bike Fund; and

· Federal Street Upgrade Stage 2.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) notes the Auckland Transport Update to the Hibiscus and Bays Local Board for December 2017.

Comments

Update on the Hibiscus and Bays Local Board Transport Capital Fund Projects

Hibiscus and Bays Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$3,076,390
Amount committed to date on projects approved for design and/or construction	$739,774
Remaining Budget left	$2,336,616

3. The remaining budget shown above comprises $1,647,914 which must be spent before 30 June 2019 and $688,702 which may be spent before 30 June 2020.

4. The $739,774 committed to date on projects approved for design or construction comprises funding allocated to completion of Project 091, Mairangi Bay Art Walk; Project 411, Torbay Revitalisation; and funding recently allocated to Project 558, Orewa Pedestrian Crossings (see paragraph 5. below).

5. Construction of Project 558, the upgrade of four crossings on Hibiscus Coast Highway, Moana Avenue and Moenui Avenue, is being timed so that it does not disrupt events planned by Destination Orewa Beach over the holiday period, or the busy Christmas/New Year trading. The design, construction drawings and safety audits have now been completed, and it is anticipated that contractors will be engaged to begin construction towards the end of January/mid-February 2018.

6. At the meeting on 15 November 2017 it was resolved (HB/2017/187) that the local board request rough order costs for the following projects:

· completion of that portion of Stage 3 of the Orewa Boulevard Project from Empire Road to Riverside Road only, based on the GHD Orewa Boulevard Concept Design 51-26078 dated 23.05.08.

· construction of Stage II of the Torbay Parking on the Auckland Council Reserve located at 1022 Beach Road, Torbay, based on the NZ Line Markers Scope of Work dated April 2017.

· the implementation of Slow Zones in the town centres of Mairangi Bay, Browns Bay, Silverdale and Torbay, through the installation of electronic signage and road markings at each end of the town centres.

· modification of seven of the fourteen existing bench seats in the area between 292 and 350 Hibiscus Coast Highway, Orewa, with the addition of back and arm rests to better meet the needs of less mobile people.

· raising the existing zebra crossing located adjacent to 419 Beach Road, Mairangi Bay, by approximately 150mm to ensure lower vehicle speeds at this location and provide better connectivity between the recreational facilities east of Beach Road and the cafes, shops, and dairy on the west side the road.

· a bike rack at Gulf Harbour, adjacent to the ferry terminal.

7. Rough order costs for these projects will be provided for members’ consideration as soon as practicable.

Consultations on Regulatory Processes

8. Documentation describing the proposed speed limit reduction from 60km/h to 50km/h on Whangaparaoa Road between Hibiscus Coast Highway and Red Beach Road, where the Whangaparaoa Road dynamic lane trial will take place, was forwarded to Hibiscus Coast subdivision members on 30 October 2017. The proposed change will take effect when the dynamic lane trial is installed and remain in place for the duration of the trial period, reverting to 60km/h at the end of the trial period (no later than 31 December 2018), unless a further decision to amend the speed limit or to extend the duration of the trial is made before that date. No objections were received to the proposal.

9. Documentation describing a proposal to install No Stopping at all Times (NSAAT) restrictions at the intersection of Bay Street and Rushden Terrace, Red Beach, where parked vehicles are causing visibility issues for drivers turning into and out of Rushden Terrace, as well as for a pedestrians crossing Rushden Terrace, was forwarded to Hibiscus Coast subdivision members on 10 November 2017. No objections to the proposal were received.

10. Documentation describing a proposal install NSAAT restrictions at the intersection of Whitby Crescent and Beach Road, Mairangi Bay, where vehicles parked close to the intersection are causing visibility and access issues, was forwarded to East Coast Bays subdivision members on 9 November 2017. No objections to the proposal were received.

11. Documentation describing a proposal to install NSAAT restrictions on both sides of East Coast Road, Mairangi Bay, between the properties at 271 and 384 East Coast Road, to prevent vehicles being parked too close to the pedestrian refuge, was sent to East Coast Bays subdivision members on 9 November 2017. No objections to the proposal were received.

12. Documentation describing a proposal to install NSAAT restrictions on Pohutukawa Avenue, Red Beach, to address parked cars and the visibility issues they create due to the narrowness of the road, was forwarded to members on 15 November 2017 with a request for comments no later than 27 November.

Traffic Control Committee Results

13. Decisions made by Auckland Transport ‘s (AT) Traffic Control Committee in relation to regulatory processes relevant to the Hibiscus and Bays Local Board during November are listed below:

Street Name, Suburb	Report Type	Nature of Restriction	Decision
Alice Avenue, Edward Avenue, Orewa	Temporary Traffic and Parking changes (Orewa Santa Parade)	Temporary Traffic and Parking restrictions	Carried
Ramsgate and Montrose Terraces, Beach Road and Sidmouth Street, Mairangi Bay	Temporary Traffic and Parking changes (Mairangi Bay Santa Parade)	Temporary Traffic and Parking restrictions	Carried

Issues Raised by Elected Members

14. The following table lists issues raised by elected members and local board services staff to 27 November 2017:

		Location	Issue		Status
1	Mairangi Bay Town Centre		Pavers in Mairangi Bay Town Centre		Member Cooper raised concerns about the slip-resistance of the pavers installed in the Mairangi Bay Town Centre on 10 August 2017, asking that appropriate remedial action be taken. Members were advised that five sites had been selected for slip resistance testing, covering all the existing cobble scenarios, and that the local board would be updated with the results of the testing as soon these were known. Under investigation by AT's Roading Asset Manager for investigation to establish whether the pavers in Mairangi Bay meet acceptable slip resistance standards.
2	Hibiscus Coast Busway Station, Silverdale		Parking enforcement at the Hibiscus Coast Busway Station, Silverdale.		The Electorate Agent for Mark Mitchell MP advised on 9 October 2017 that she had been contacted by constituents who indicate that disabled parking spaces provided at the Hibiscus Coast Busway Station in Silverdale are being used by drivers not displaying their disability cards. On 11 October 2017 she was advised that the overall concept plan for the completed Hibiscus Coast Busway Station indicates 13 disability spaces, all located close to the station for easy access. On 10 November 2017 she was further advised that, at present, AT is unable to take action relating to parking infringements at the facility as the car park is temporary and therefore does not have an enforcement resolution in place. However, staff are working through the procedure to enable enforcement on the completed facility which is scheduled to open in February 2018. In the interim, whilst every effort is made to provide adequate accessibility parking, AT relies on the honesty of other drivers not to abuse these spaces.
3	Vaughans Road, Okura		Urban upgrade of Vaughans Road, Okura		At a Hibiscus and Bays Local Board meeting on 18 October 2017 Member Parfitt asked whether the urban upgrade of Vaughans Road, Okura, would be brought forward in AT’s programme because of the increased level of development being undertaken by developers, noting that it needed kerb, channel and footpaths and a more stable road to cope with the increased traffic volumes and its use by pedestrians. East Coast subdivision members were advised on 15 November 2017 that, as a result of discussions between Member Parfitt and AT’s Strategic Growth Initiatives Manager, Matthew Rednall, AT staff will meet with the local board in the new year for a workshop to examine the current issues related to Vaughan Road and the Long Bay development. Members will be advised of the workshop time and date by Local Board staff once the schedule for 2018 has been agreed.
4	Hibiscus and Bays areas		Maintenance concerns in the Hibiscus and Bays Local Board's area.		At the Hibiscus and Bays local board meeting on 18 October 2017 Members Fitzgerald, Vicki Watson and Bettany raised concerns about the standard of road maintenance in the Hibiscus and Bays area, noting that they had seen examples of pot holes failing within a few days and repeat temporary repairs (patch-ups) being carried out where more permanent repairs were clearly required. Examples of repeat temporary repairs being carried out where more permanent repairs were clearly required included areas of slumping on Whangaparaoa Road in the vicinity of Vipond Road and another near Karepiro Drive, Whangaparaoa; the left hand lane southbound on Hibiscus Coast Highway, Silverdale, between the BP and Tavern Road; Carlisle Road, Browns Bays, on the southern side at its eastern end. On 22 November 2017 members were advised that a workshop with AT’s Road Corridor Delivery team has been requested for the New Year. In response to the examples of repeat temporary repairs noted by members, they were advised that an investigation carried out in the area of slumping at 525 Whangaparaoa Road indicated that while there are signs of ground movement at the slope crest, there are no signs of bulging at the toe of the slope which would indicate an underslip affecting the road. Further similar movement will likely occur over time and in future rainfall events; however, the risk of an underslip affecting the integrity of the road and presenting a safety risk to road users and properties downslope is considered very low. Repair options have been investigated for this site, such as construction of an in-ground barrier wall with bored drains (this would have a prolonged disruption to traffic with a lane closure required during construction); and anchor reinforcement and bored drains (which would require excessive vegetation clearance of the side slope). Both these options would reduce the risk of an underslip affecting the integrity of the road, however would be costly and disruptive to construct. The preferred and most appropriate option at this stage, because the risk of an underslip affecting the road is low, is ongoing monitoring and maintenance of the carriageway, with cracks being filled with impervious material to minimise the build-up of pore water pressures. This option presents the least disruption to traffic, no vegetation removal and minimal short-term cost. Patches on Whangaparaoa Road near Karepiro Drive have been undertaken on a temporary basis until a more significant repair can be completed. The current priority is keeping the road in a trafficable state and contractors are completing pot hole repairs to ensure these are not present for too long. Because of the impending resurfacing programme more permanent repairs have be delayed at this site. The estimated timeframe for more significant repairs is during the 2018/2019 financial year. In relation to the left hand lane southbound on Hibiscus Coast Highway, Silverdale, between the BP and Tavern Road, this is a slip site and investigations have been undertaken for its repair, with the consultant’s report expected in December. Once recommended options have been discussed and funding made available, appropriate repairs will be programmed. Until such times as permanent repairs can be programmed, the area will be managed with a ‘patch and hold’ strategy. Repairs carried out on the road edges of Carlisle Road, Browns Bays, on the southern side at its eastern end were enabling (subsoil installation) works which are completed prior to pavement renewal works, usually within three months of the enabling works. However, renewal works at this site were delayed because of the minor safety work being undertaken but, once this work has been completed, full pavement works will ensure that the road surface is fully renewed.
5	Whangaparaoa Road, Whangaparaoa			Cars for sale on Whangaparaoa Road, Whangaparaoa.		The issue of vehicles parked for sale in the vicinity of the Peninsula Retirement Club on Whangaparaoa Road, Whangaparaoa, has been investigated previously from a safety point of view, and in terms of the AT Bylaw but no changes have been agreed to. Member Fitzgerald asked whether it would be possible to place a time restriction on the area to deter the practice. On 10 November 2017 Member Fitzgerald was advised that in order for AT to introduce restricted parking, the parking capacity of the road has to be over the 85% threshold, but parking occupancy surveys taken at this location indicate that the occupancy is nowhere near this level. AT’s Parking Design staff were therefore not able to justify the introduction of time restrictions.
6	East Coast Road, Windsor Park			Pupuke Golf Course, East Coast Road, Windsor Park.		Member Parfitt asked on 31 October 2017 for advice as to whether safety at the entry/exit points at Pupuke Golf Course, East Coast Road, Windsor Park, could be improved for pedestrians. East Coast Bays subdivision members were advised on 15 November 2017 that an engineer had carried out an on-site investigation but was not able to justify any changes at this point in time as minimum sightline criteria are being met. Removal of the large street tree may improve visibility; however, it is considered that the issue relates more to driver behaviour within the carpark. As this is privately owned, the matter should be discussed further with the property owners, with the suggestion that they install a speed control device and/or signage to remind their users to watch for pedestrians as they leave.
7	Bike Buses			Request as to whether AT has considered the implementation of bike buses.		At the Hibiscus and Bays Local Board meeting on 15 November 2017 Member Vicki Watson asked whether AT had considered the use of buses which have been modified to allow cyclists to take their bikes on board (bike buses), as is allowed on trains, noting that this is common overseas and would reduce pressure on our park and ride facilities and on traffic congestion. Referred to AT Metro staff for response.
8	504 – 538 Beach Road, Murrays Bay			Request for NSAAT restrictions at 504 – 538 Beach Road, Murrays Bay.		Member Parfitt requested the installation of NSAAT restrictions on one side of the slip lane which runs from 504 – 538 Beach Road, Murrays Bay, where there are access and visibility issues for the residents, on 15 November 2017. Referred to Network Operations and Safety Staff for consideration.

Millwater Parkway/Bankside Road, Silverdale

15. At the Hibiscus and Bays Local Board meeting on 16 October, following a presentation by the Silverdale Community Action Group on pedestrian safety in the Millwater Parkway/Bankside Road area, the Hibiscus and Bays Local Board resolved to (HB/2017/1):

request a report from Auckland Transport addressing the concerns raised by the Silverdale Community Action Group giving some guidance on how Auckland Transport intend addressing those concerns.

16. The Silverdale Community Action Group:

· believes that it would be prudent, from a health and safety perspective, that a traffic engineer be invited to examine the situation at the intersection during the morning and afternoon school drop-off and pick-up times, produce a report and make recommendations for improving road safety, particularly for the children.

· recommends that the traffic engineer involve the schools’ management teams in the examination and recommendations.

· further suggests that any proposals for improvement of pedestrian safety include the possibility of all traffic lights turning red simultaneously during the morning and afternoon school times (sometimes referred to as a ‘Barn Dance Crossing’ or ‘X Crossing’), an idea already used successfully on some busy intersections in Auckland City and elsewhere, to remove the pedestrian dangers associated with turning on the green arrow.

17. AT has investigated the pedestrian safety concerns raised by the Silverdale Community Action Group at the intersection of Millwater Parkway and Bankside Road.

18. Engineers visited the intersection during weekday peak periods to observe pedestrian and vehicular traffic. Site observations confirmed the delays being experienced by pedestrians along the desire line from the north-western corner to the south-eastern corner of the intersection. It is noted that while the current signal phasing prevents pedestrians from undertaking this manoeuvre in a single movement, it still provides dedicated phases for pedestrians to cross the intersection. In addition, the signals have been optimised to provide pedestrian timings for young children.

19. Based on analysis of the signal phasing and the site observations, it is considered that congestion due to capacity limitations of the intersection may be resulting in driver and pedestrian frustration. This would in turn be resulting in risk-taking behaviour. It is noted that crash analysis shows no pedestrian crashes here for the 2012–2017 period. Three vehicular crashes have occurred over the same period, one caused by a distracted driver on a cell phone, one by a truck driving too far right, and one by a driver failing to notice a car queued at the signals. None of these crashes resulted in injuries.

20. Notwithstanding the above, it is considered that any measure for increasing the level of safety service for pedestrians at this intersection would be tied to managing the limited intersection capacity.

21. The prospect of a Barnes Dance crossing being introduced is being investigated. While this does enable pedestrians to cross the intersection on all legs at the same time, it needs to be balanced with the following potential disadvantages:

· All vehicles have to stop for the pedestrian phase to run. To balance both traffic and pedestrian flows, this means that a longer cycle time needs to be provided, which typically means a longer delay for pedestrians compared to parallel crossings.

· The above could also result in longer delays for vehicles, which could create further issues such as red-light running by frustrated drivers.

· For a part-time Barnes Dance, that is one that is operational only during selected periods of the day, there might be a safety issue if pedestrians assume that the Barnes Dance is the default pedestrian phase at the signal at all times, resulting in them stepping out to cross on the diagonal when it is not safe to do so. AT is yet to introduce part-time Barnes Dance on the network and the complementary measures to mitigate risks from such an arrangement would need to be analysed in detail.

· It is noted that the Millwater area is still being developed, and the long-term implications of introducing a Barnes Dance on the network would also need to be understood.

22. As alluded to earlier, there are current limits to intersection capacity. Any widening of the intersection to enable more efficient signal phasing would need to be prioritised for AT’s improvements’ programme. Prioritisation of any project is dependent on a number of factors such as vehicle volumes, safety record, and cost (including potential land acquisition).

23. However, AT engineers propose to undertake the following by the end of March 2018:

· The pedestrian crosswalks will be marked in red paint to highlight pedestrians crossing and increasing conspicuity of the intersection.

· Yellow hatching will be marked across the intersection to serve as a reminder for motorists to stop clear of the intersection.

· Low-cost signal optimisation measures to enable more efficient signal phasing, which will involve monitoring the existing intersection.

· Further analysis of the advantages and disadvantages of introducing a Barnes Dance on the network, including consideration of the traffic flows in the wider Millwater development in the long-term.

Upcoming projects and activities of interest to the board

Travelwise Schools Award Results

24. A total of 95 Auckland schools accepted Travelwise awards on 8 November at AT’s annual Travelwise celebration, with 179 schools qualifying for a Travelwise award. The celebration included 648 students from the participating schools.

25. The celebration event rewards student leaders, lead teachers and school management for all the work they do in their schools during the year to promote road safety and sustainable transport. Councillor Cathy Casey, Chair of the Community Development and Safety Committee, presented the awards at the celebration.

26. Of those schools that attended the celebration, 50 were awarded gold for their work to encourage active transport to school and for working with their local communities to reduce congestion.

27. The Travelwise programme works with primary, intermediate and secondary schools to:

· encourage and increase use of active travel modes and public transport.

· provide safer facilities for all road users.

· reduce congestion around schools.

28. With Travelwise, schools create individualised Safe School Travel Plans with visions and practical actions to create a safer and less congested environment outside the school. Edendale Primary School earned a gold award for its Slow Down Around Schools campaign and working with students to promote a new zebra crossing to safely get to class.

29. A list of schools awarded gold, silver and bronze this year is appended to this report as Attachment A, and further information about AT’s Travelwise programme is available at:

https://at.govt.nz/cycling-walking/school-travel/travelwise-schools/.

Auckland Transport’s Community Bike Fund

30. AT is keen to work with community organisations to deliver creative projects that encourage more people to ride bikes more often so has launched its first Community Bike Fund, with $35,000 of funding available to support cycling initiatives and projects.

31. The fund has been established to recognise and support the work of community groups that champion bike riding across the region. By enabling these groups, AT hopes even more people will consider riding a bike as a great option to get around Auckland and really activate its cycling infrastructure.

32. Funding is available during 2017/2018 for community-focussed projects that encourage riding a bike as a regular transport option, improve cycle safety, and contribute to the normalisation of cycling in Auckland. It can be used for community events, activities, training programmes and the development of resources and information for specific communities.

33. The maximum grant amount per application is $5,000 and the fund has three application rounds:

Round One

Opened for applications

Last day for applications

Applicants notified

30 October 2017

13 December 2017

20 December 2017

Round Two

Open for applications

Last day for applications

Applicants notified

15 January 2018

04 February 2018

14 February 2018

Round Three

Open for applications

Last day for applications

Applicants notified

26 February 2018

25 March 2018

04 April 2018

34. Applicants can apply online and read the grant policy at: https://at.govt.nz/cycling-walking/at-community-bike-fund/.

Federal Street Upgrade Stage 2

35. AT and Auckland Council has sought community feedback on designs for the upgrade of Federal Street, between Mayoral Drive and Wellesley Street, with public consultation closing on 10 December.

36. When complete, the upgraded Federal Street will connect with a circuit of laneways designed to improve access, connectivity and liveability in Auckland’s city centre. The laneway circuit, which the upgraded Federal Street will connect with, is designed to open spaces in Auckland’s city centre for more people to enjoy. These laneways are good pedestrian routes with a mix of shops and restaurants.

37. Stage 1, a full upgrade of Federal Street, between Wellesley Street and Victoria Street, was finished in 2014.

38. Stage 2 covers Federal Street, between Mayoral Drive and Wellesley Street, it will be better for pedestrians with improved lighting, signage, street furniture and planting. The project aims to open up access to this section of Federal Street, creating an enjoyable shared space for residents, commuters and shoppers.

39. Stages 3 and 4 will see Federal Street upgraded from Victoria Street to Fanshawe Street. Next year, AT will temporarily upgrade pedestrian and cycle routes then, after public consultation, there will be a full and permanent upgrade. Investigation into a permanent design will begin in 2018.

40. For more information and to view detailed plans visit: www.at.govt.nz/haveyoursay.

Consideration

Local board views and implications

41. The local board’s views will be considered during consultation on any proposed schemes.

Māori impact statement

42. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

43. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Copy Travelwise School Awards	33

Signatories

Authors	Ellen Barrett – Elected Member Relationship Manager North, Auckland Transport
Authorisers	Jonathan Anyon – Manager, Elected Member Relationship Unit, Auckland Transport

Hibiscus and Bays Local Board

13 December 2017

Land owner approval to sell Christmas trees at Millwater Parkway, Silverdale

File No.: CP2017/25673

Purpose

1. To seek landowner approval from the Hibiscus and Bays Local Board for the application from Kelly Stevens to sell Christmas trees in the southern end of the carpark at Metropark East, Millwater Parkway, as shown on Attachment A dated 13 December 2017.

Executive summary

2. The applicant, Kelly Stevens, seeks land owner approval to sell Christmas trees in the southern end of the carpark at Metropark East, Millwater Parkway, from 14 December 2017 until 24 December 2017.

3. The applicant will trade from 2-7pm weekdays and 10am-6pm on weekends. A small stall will be set up during the trading hours.

4. Council staff recommend that the local board supports the application.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approves the application from Kelly Stevens to sell Christmas trees, in the southern end of the carpark at Metropark East, Millwater Parkway (as shown on Attachment A dated 13 December 2017) from 14 December 2017 until 24 December 2017, between 2-7pm weekdays and 10am-6pm on weekends.

Comments

5. The applicant, Kelly Stevens, seeks land owner approval to sell Christmas trees at the southern end of the carpark at Metropark East, Millwater Parkway, from 14 December 2017 and until 24 December 2017, as shown in Attachment A.The applicant will be trading 2-7pm weekdays and 10am-6pm on weekends.

6. A stall consisting of a pergola to provide shade, a table, small signage and some Christmas decorations will be set up. The applicant will set-up and pack-down the site each day, with only some small signage being left at the park.

7. Millwater Parkway was identified by the applicant as a suitable location to sell Christmas trees as it was considered a place where there would be minimal impact to traffic flow, by giving people an opportunity to park safely off the road. The applicant anticipates that they will sell up to ten trees a day on average and do not expect to be attracting large volumes of customers at any one time.

8. The applicant considered approaching nearby schools to be able to sell the Christmas trees and stands from the schools, however realised that this would not be viable as the schools would still be operational during some of the time that she would be selling the trees. Furthermore, the traffic volumes around the schools are already significant and the applicant did not want to contribute to traffic volumes any further.

9. Millwater Parkway is held by Auckland Council in fee simple under the Local Government Act 2002 (LGA). There is no restriction on the length of time in which mobile trading can occur from parks held under the LGA. It is noted however that (as mentioned above) the applicant is only seeking to undertake the activity from 14 December 2017 until 24 December 2017.

10. The options available to the local board are to support or reject the land owner application. If the local board approves the application, this will enable the applicant to sell Christmas trees at the southern end of Millwater Parkway. This is the recommended option. If the local board rejects the application, this will not allow the applicant to sell Christmas trees at Millwater Parkway.

11. The applicant will be required to have a valid mobile trading licence, which will be issued by the council’s regulatory department. This allows the applicant to trade in a public space.

Consideration

Local board views and implications

12. The application was sent to the Hibiscus and Bays Local Board on Tuesday 21 November 2017 requesting feedback on the application. The local board responded noting that the application is deemed to be more than minor and requested the application and associated report comes to a full local board meeting for consideration.

Māori impact statement

13. The selling of Christmas trees from Millwater Parkway does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori and any impacts will be no different to those on others.

Implementation

14. If the local board supports the application, the applicant will sell the Christmas trees from 14 December 2017 until 24 December 2017.

15. Conditions will be placed on any land owner approval regarding:

· restricting days and hours of operation to those specified

· the requirement for a Health and Safety plan

· ensuring the applicant controls litter

· ensuring the non-displacement of other park users.

Attachments

No.	Title	Page
a ⇩	Location Plan	39

Signatories

Authors

Darren Cunningham - Senior Land Use Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Hibiscus and Bays Local Board Open Space Management Plan

File No.: CP2017/23538

Purpose

1. To seek approval to publicly notify the intention to prepare a combined open space management plan for all community parks and reserves (except the Mairangi Bay Beach Reserves) in the Hibiscus and Bays Local Board area.

Executive summary

2. The Hibiscus and Bays Local Board wish to develop an open space management plan that covers all community parks and reserves in their local board area to ensure an integrated approach to open space management.

3. The proposed plan will cover park land held subject to both the Reserves Act 1977 and Local Government Act 2002 including land covered by existing reserve management plans. A formal review of all existing reserve management plans except the Mairangi Bay Beach Reserves Management Plan 2015 will be undertaken as part of the plan development process.

4. The statutory process for developing reserve management plans set out in the Reserves Act 1977 will be utilised. Initially this requires notification of the intention to prepare a management plan and providing an opportunity for mana whenua, stakeholders and the community to make suggestions to inform development of a draft plan.

5. Staff have already identified a significant number of mana whenua, key stakeholders and other park users likely to have an interest in the approximately 300 parks and reserves in the local board area.

6. Staff are developing a strategic engagement approach to ensure all parties can be efficiently and effectively engaged during the plan development process. Once complete local board members will be invited to review and provide feedback on the proposed approach.

7. Public notification of the intention to prepare an open space management plan is intended to commence in February 2018 and the full plan development process is expected to take 15 months to complete (Refer to attachment A for the high level project delivery approach and estimated timeframes).

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve public notification of its intention to prepare a combined Open Space Management Plan for all community parks and reserves in the Hibiscus and Bays Local Board area (excluding reserves covered by the Mairangi Bay Beach Reserves Management Plan) and invite written suggestions on the proposed plan.

Comments

Hibiscus and Bays Local Board open space network

8. The Local Board has decision making responsibility for approximately 300 parks, reserves and other areas of open space within an area stretching from Waiwera in the north to Campbells Bay in the south (see attachment A). Forty-one of these parks are covered by existing reserve management plans.

9. The local board has identified the need to review some existing reserve management plans. They have decided that it would be more beneficial, cost-effective and efficient to prepare an integrated open space management plan covering all community parks and reserves within the local board area.

Open Space Management Plan scope

10. It is proposed that the Open Space Management Plan (the Plan) cover all land managed as public open space for recreation, conservation or community purposes that the Hibiscus and Bays Local Board has decision making responsibility for. This includes land held under both the Reserves Act 1977 and Local Government Act 2002. The only exceptions include reserves covered in the Mairangi Bay Beach Reserves Management Plan adopted in 2015.

11. The Plan is intended to be the guiding policy framework for managing use, protection and development of the Hibiscus and Bays open space network. It will include general management principles and policies which will apply to all parks or park types across the local board open space network, as well as park specific policies and guidance where required.

12. The Plan will be developed under the Reserves Act 1977 and the Local Government Act 2002 (LGA). The Reserves Act 1977 requires that management plans be prepared and kept under continuous review for land held under that Act.

13. Management plans are not mandatory under the LGA. However, the parks and open space network is a strategic asset for the council which requires that the land be managed in terms of public policy developed consistent with section 83 of the LGA.

14. In the interests of developing an integrated open space management plan compliant with both the Reserves Act 1977 and the LGA, it is prudent to prepare the plan utilising the procedures for developing reserve management plans set out in the Reserves Act 1977.

15. The Reserves Act 1977 process includes two formal rounds of public consultation. The purpose of the first round is to seek feedback to inform the development of a draft Plan. The purpose of the second round is to invite submissions on the draft Plan, including a formal hearings process for objectors or supporters wanting to be heard prior to finalisation of the Plan.

16. Staff are currently developing an engagement approach to ensure the large number of interested parties can be engaged efficiently and effectively to increase the visibility and public input into the plan. All local board members will be invited to input into the engagement approach workshops.

17. It is likely a series of workshops with local board members will be required to inform the draft plan once the first round of consultation is complete. This is due to the size, scope and the variety of open space issues the Plan will cover and the large amount of feedback that is anticipated.

18. A high level project delivery approach including key project and consultation milestones, local board workshops and reporting are set out in attachment 1.

Consideration

Local board views and implications

19. The Hibiscus and Bays Local Board has been briefed on the plan at workshops in October and November 2017. Key issues and comments raised by members were:

· The need for the plan to provide quality guidance but be flexible enough to allow the board to remain responsive to a growing and changing community.

· The importance of addressing freedom camping through the Plan.

· Look at improving connections with regional parks and Department of Conservation land as well as being clear on policy differences between local and regional parks.

· Divide the local board area by subdivision for engagement purposes (i.e. Hibiscus Coast and East Coast Bays) and involve the Local Board Engagement Advisor in the stakeholder and community engagement.

· Ensure consultation does not overlook:

o Individual surf clubs as well as the surf lifesaving regional body

o Regional Sports Trusts

o Mataawaka

o Former reserve committees (need to be clear on their status and mandate)

o National conservation organisations

· Requested that staff extend the invitation for initial engagement planning workshops to all Hibiscus and Bays Local Board members to attend if their schedule permits.

Māori impact statement

20. Mana whenua involvement in the development of the Plan is important to enable te ao māori to be incorporated into the management of Hibiscus and Bays open space network. This planning process is intended to provide an opportunity for mana whenua to participate and influence open space management that supports their role as kaitiaki and enables a better understanding and confidence in how the open space in the Hibiscus and Bays Local Board area will be managed in the future.

21. Staff will engage with mana whenua initially through the Parks, Sport and Recreation Mana Whenua Forum to introduce the proposed Plan, followed by a hui with interested mana whenua prior to commencing the public notification process to seek their guidance on how they want to be involved in the Plan development.

Implementation

22. The first round of formal consultation is intended to commence in February 2018. This includes statutory public notification of the intention to prepare an open space management plan in accordance with the Reserves Act 197. This will initially focus on mana whenua and key stakeholder engagement as well as provide opportunity for the general public to provide suggestions that will inform the draft plan.

23. A high level project delivery approach including key project and consultation milestones, local board workshops and reporting are set out in attachment A.

Attachments

No.	Title	Page
a ⇩	High level open space management plan delivery approach	45

Signatories

Authors

Dafydd Pettigrew - Parks and Open Space Specialist - Region Wide

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Hibiscus and Bays Centennial Bush Society 2017/2018 annual grant allocation

File No.: CP2017/24510

Purpose

1. To provide a work programme for the Centennial Park Bush Society and seek approval for the expenditure of the 2017/2018 $10,000 Locally Driven Initiatives funding.

Executive summary

2. This report seeks approval from the Hibiscus and Bays Local Board for the 2017/2018 Centennial Park Bush Society pest plant works programme within the Centennial Park catchment.

3. The table below outlines the forecasted expenditure for the 2017/2018 financial year:

2017/2018 Hibiscus and Bays Local Board $10,000 grant – weed control contractor support

Park area	Contractor	2017-18 works	Cost (excl GST)
Centennial Park 5^th tee block	Rahopara Parks and Gardens Ltd	Control of pest plants including vines and ground weeds	$2,400.00
Centennial Park 8^th tee block	Rahopara Parks and Gardens Ltd	Control of pest plants including vines and ground weeds	$1,650.00
Centennial Park 4^th tee block	Rahopara Parks and Gardens Ltd	Control of pest plants including vines and ground weeds	$1,000.00
Centennial Park 17^th tee block	Rahopara Parks and Gardens Ltd	Control of pest plants including vines and ground weeds	$1,000.00
Centennial Park - Park Rise Bush	Rahopara Parks and Gardens Ltd	Control of pest plants including vines and ground weeds	$3,950.00
			Total $10,000.00

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the Centennial Park Bush Society works programme and support the Centennial Park Bush Society by provision of the Locally Driven Initiatives $10,000 annual grant towards these works from the 2017/2018 Financial Year budget.

Comments

4. The Community Park Ranger for Volunteering and Programmes has met with the Centenial Park Bush Society (CPBS) and discussed the proposed allocation of the $10,000 for 2017/2018. The grant will be put towards contractor support for weed management in five different blocks within Centenial Park.

5. The paid contractor works will support the CPBS’s huge volunteer contribution to maintaining the reserve and wider catchment.

6. Major weed infestations within the golf course area of Centennial Park spread into the public reserve area. The 2017/2018 Locally Driven Initiatives grant of $10,000 will be used to help stop weeds from spreading into the general park area and into surrounding private properties.

7. Volunteer activities are in addition to Project 17 works. The current eco contract covers one visit per year to the main valley of Centennial Park for a very limited range of pest plants. Volunteers do the vast proportion of weed control within Centennial Park. The work proposed in the leased golf course area is essential to protect the main bush valley and neighbouring properties from pest plant reinvasion.

8. The $10,000 grant will be provided to the CPBS through a formal funding agreement that will require the group to report on the works carried out and the budget spend.

Consideration

Local board views and implications

9. The activities of the CPBS help meet the needs of an active volunteer community and align to local board planning.

Māori impact statement

10. The current Hibiscus and Bays Local Board Plan recognises and supports local iwi and hapu in their role as kaitiaki. The environmental work that the CPBS carries out aligns with the values of protecting and enhancing the mauri of reserves in the Hibiscus and Bays area. There is a commitment to consult and work with mana whenua on all projects to ensure the protection and restoration of sites of significance to Māori.

Attachments

There are no attachments for this report.

Signatories

Authors

Anna Baine - Community Park Ranger

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Unlocking Silverdale Report by Tony Garnier

File No.: CP2017/26414

Purpose

1. To note the ‘Unlockng Silverdale’ report by Tony Garnier that was commissioned at the request of the Hibiscus and Bays Local Board in May 2017.

Executive summary

2. Following a request from the Hibiscus and Bays Local Board a report was commissioned from Tony Garnier to provide an assessment of how to unlock Silverdale’s potential to be the innovative business, service and employment hub of the Hibiscus Coast

3. The purpose of the report was to undertake research to support Hibiscus and Bays Local Board in its advocacy to develop Silverdale to be the innovative business, service and employment hub of the Hibiscus Coast, giving specific attention to:

a) the benefits of bringing forward Penlink (and other transport initiatives)

b) the implementation of the Silverdale Centre Plan 2015, and in particular

c) the protection and promotion of Silverdale’s ‘knowledge economic zone’ (including encouraging establishment of a tertiary provider), and

d) working with partners to attract investment into Silverdale

4. The local board is asked to note the content of the report in Attachment A and the identified next steps.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Note the “Unlock Silverdale” report by Tony Garnier .

Comments

5. The Hibiscus and Bays Local Board approved a centre plan for Silverdale in November 2015. The Silverdale Centre Plan (the Centre Plan) sets out the future growth and development of the Silverdale area. The Centre Plan contains four key moves, and 27 actions which support the key moves.

6. One of the key moves identified in the Centre Plan is to “provide safe and convenient movement connections such as Penlink and those for pedestrians and cyclists, between the various parts of Silverdale, the Hibiscus Coast and with wider Auckland”. A key action that supports the delivery of this key move is for the local board to advocate for Penlink and the Curley Ave extension.

7. In order to support the local board’s advocacy for Penlink the local board requested Tony Garnier be comissioned to undertake the research (Attachment A) to gain a better understanding of the potential impacts that the construction of Penlink would bring to the local board area including the proposed growth within Hibiscus and Bays and Rodney Local Board areas and how Penlink will not only provide benefit to the Whangaparaoa Peninsula area but also provide opportunities for future proposed growth within the Silverdale area.

8. The objective for the research was to enable the local board in its advocacy function to inform:

a) the need for Penlink

b) the northern corridor discussions with Auckland Transport

c) the implementation of the Silverdale Centre Plan

d) the Hibiscus and Bays Local Board Plan 2014 to develop Silverdale to be the innovative business, service and employment hub of the Hibiscus Coast.

9. The report provides analysis and advice from Tony Garnier and covers the following areas:

a) A review of the strategic context for Penlink including the implications of the Auckland Plan, Unitary Plan and relevant Auckland Transport plans.

b) An assessment of the potential benefits and dis-benefits of Penlink looking at the current situation versus a situation where Penlink has been delivered.

c) The identification of any opportunities that the delivery of Penlink could create in regard to the wider economic development of Silverdale, and the wider local board area.

Consideration

Local board views and implications

10. Using both the 2014 and 2017 Local Board Plans, the local board has advocated for the development of Silverdale to be the innovative business, service and employment hub of the Hibiscus Coast..

11. The local board seeks to improve travel times for residents on the Hibiscus Coast, through various transport projects, Penlink being their biggest priority, and this report is to inform this outcome.

12. Tony Garnier presented the findings of the report to the local board workshop on 28 September 2017.

Māori impact statement

13. While Mr Garnier’s report itself does not mention Māori, a local matawaakamarae, Te Herenga Waka o Orewa, is situated in the Silverdale catchment and could benefit specifically from a coordinated approach to development of Silverdale generally.

14. Maori (or specifically the Te Herenga Waka o Orewa) should be considered through any evaluation of advocacy or initiatives, and consulted with on any work programme.

Implementation

15. The local board is to consider the next steps identified in the research by Tony Garnier and discuss these with the relevant Auckland Council or Council Controlled Organisation staff.

Attachments

No.	Title	Page
a ⇩	Copy Tony Garnier 'Unlockling Silverdale' Report	53
b ⇩	Brief for the research to be done	75

Signatories

Authors	Michael Goudie - Senior Adviser, External Relations, Auckland Tourism Events and Economic Development
Authorisers	John Norman – Strategic Planner, Local Economic Development, Auckland Tourism, Events and Economic Development

Hibiscus and Bays Local Board

13 December 2017

Decision making allocation

File No.: CP2017/25832

Purpose

1. To seek Hibiscus and Bays Local Board input on the allocation of non-regulatory decision-making as part of the 10 Year Budget 2018-2028.

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires the Governing Body to allocate decision-making responsibility for non-regulatory activities, either to the Governing Body or to local boards. This must be undertaken in accordance with certain legislative principles and after considering the views and preferences of each local board. There is a presumption that local boards will be responsible for making decisions on non-regulatory activities, except where decision-making on a region-wide basis will better promote the wellbeing of communities across Auckland because certain criteria are satisfied.

3. Each long-term plan and annual plan must identify the non-regulatory activities allocated to local boards.

4. A significant review of this decision-making allocation was undertaken during the 2015-2025 Long-term Plan cycle. The allocation was also recently considered during the Governance Framework Review, over the period 2016-2017. A comprehensive review is, therefore, not being undertaken in this Long-term Plan cycle.

5. One substantive change to the allocation is proposed in order to implement a policy decision from the Governance Framework Review: allocating certain local service property optimisation decisions to local boards. There are various other minor wording amendments to improve clarity and consistency.

6. Local board feedback is sought on this proposed allocation. It will be considered by the Governing Body during its adoption of the 10 Year Budget 2018-2028.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) endorse the proposed allocation of non-regulatory decision-making as attached to this report.

Comments

Background

7. The Local Government (Auckland Council) Act 2009 sets out the functions and powers of the Governing Body and local boards. Local board functions and powers come from three sources:

· those directly conferred by the Local Government (Auckland Council) Act 2009

· non-regulatory activities allocated by the Governing Body to local boards

· regulatory or non-regulatory functions and powers delegated by the Governing Body or Auckland Transport to the local boards.

8. The Auckland Transition Agency (ATA) was given the task of determining the initial allocation of the council’s non-regulatory activities using the Local Government (Auckland Council) Act 2009 (the Auckland Council Act). In undertaking this exercise, the question considered by ATA was not ‘why should the activity be allocated to local boards?’ but ‘why not?’ This was in line with the Auckland Council Act.

9. The non-regulatory decision-making allocation has been reviewed twice since the ATA first developed it, as part of the Long-term Plan 2012-2022 and the Long-term Plan 2015-2025.The current non-regulatory decision-making allocation was determined as part of the Long-term Plan 2015-2025. It is written on an inclusive basis; it does not contain an exhaustive list of all elements that might make up an allocated activity.

10. A significant review of the allocation was undertaken during the Long-term Plan 2015-2025. The review concluded that a number of clarifications and text changes were required, but no substantive changes were needed to the allocated responsibilities. The review also concluded that the then allocation had worked well and there had been a growing understanding and increasing sophistication of how to use it.

11. The 2016 independent Governance Framework Review report also considered the decision-making allocation as part of the respective roles of the Governing Body and local boards, and what is working well and not working well in Auckland Council’s governance. As with the Long-term Plan 2015-2025 review, the Governance Framework Review found that the current allocation is well understood, sensible, and generally works well. It did recommend that one minor technical change be made to the allocation to more accurately describe the current practical limitations of local board roles in park acquisitions. Further analysis and consultation demonstrated that this recommended change was not necessary.

12. In responding to the Governance Framework Review report, and considering how local boards could be further empowered, the Governing Body decided on a policy change that requires the allocation table to be amended. This is described below.

13. Local boards were extensively consulted during the Governance Framework review.

14. Due to the recent timing of the Governance Framework Review and the consideration of the allocation of non-regulatory decision-making as part of it, no comprehensive review of the allocation table is being undertaken this Long-term Plan cycle.

15. The Governance Framework Review did identify other decision-making opportunities for local boards, e.g. around service levels. No change is required to the allocation table to provide for this; local boards already have the necessary responsibilities allocated to them. Rather, the organisation needs to be in a position to provide local boards with quality advice when making those decisions.

Summary of proposed amendments

16. The current allocation with proposed amendments is attached as Attachment A.

17. The only substantive amendment to the allocation is to allocate decision-making for disposal of local service properties and reinvestment of sale proceeds to local boards where this falls within the service property optimisation policy. This policy was adopted in 2015 by the Governing Body and sets out the purpose and principles for optimisation of underperforming or underutilised service property. A key element is that sale proceeds from underperforming service property are locally reinvested to advance approved projects or activities on a cost neutral basis.

18. Under the current allocation the Governing Body makes the final decision on disposal and acquisition of all property assets, including local service properties that may be optimised. Through the Governance Framework Review process the Governing Body agreed that these local service property optimisation decisions should be made by local boards.^{^[1]} This amendment to the allocation implements this decision. This issue was canvassed with local boards during consultation on the Governance Framework Review and they were supportive of local boards holding this decision-making.

19. The current allocation has one specific allocation for the Governing Body on acquisition and disposals - ‘acquisition and divestment of all park land, including the disposal of surplus parks.’ This was introduced to the allocation table in 2012 to provide clarity of decision-making responsibility in this space. This allocation would conflict with the new allocation given to local boards (disposal and reinvestment of property assets in line with the Service Property Optimisation Policy). In order to retain clarity an amendment has been made to the parks allocation to make it clear that the Governing Body’s responsibility for acquisition and divestment of parks does not apply in the case of the Service Property Optimisation Policy applying.

20. Other minor changes to wording include:

· Amending ‘Auckland-wide’ to ‘regional’ in several instances to maintain consistency throughout the allocation table.

· Updating various names (such as Panuku Development Auckland and various parks and maunga) to bring them into line with Auckland Council style.

· Updating descriptions of governance arrangements for several reserves to more accurately describe the current arrangements.

· Renaming themes and activity groups to bring them in to line with the new LTP nomenclature.

· Updating the planning language to bring it in line with Auckland Plan refresh nomenclature.

21. Whilst not part of the allocation of decision-making, the preamble to the allocation table that describes what powers have been delegated to local boards has also been updated to note the recent decision to delegate certain Reserves Act powers to local boards. This delegation was an outcome of the Governance Framework Review.

Consideration

Local board views and implications

22. Local board views on the proposed allocation are being sought via this report.

23. There was extensive consultation with local boards about their decision-making roles and powers during the Governance Framework Review. This included:

· workshops with each local board during the independent review phase;

· workshops and one business meeting with each local board during the response phase.

24. The review found that the allocation table was generally working well and no substantive changes to the allocation were recommended. This was specifically discussed with local boards during workshops. Feedback from local boards was generally supportive of this position.

Māori impact statement

25. There are no particular impacts to Maori in relation to this report.

Implementation

26. As the changes proposed to the decision-making allocation are not significant it is not necessary to publicly consult on them. Local board feedback will be reported to the Governing Body in 2018. Changes to the allocation would come into effect on 1 July 2018.

Attachments

No.	Title	Page
a ⇩	Proposed allocation of decision-making for local board feedback	81

Signatories

Authors

James Liddell - Portfolio Manager

Authorisers

Carol McKenzie-Rex - Relationship Manager

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Local board feedback on rates remission and postponement policy review

File No.: CP2017/25838

Purpose

1. To seek preliminary feedback from local boards on the review of the rates remission and postponement policy and in particular the legacy schemes. Feedback will be considered by Finance and Performance Committee when agreeing a rates remission and postponement policy, and any options, for consultation.

Executive summary

2. The council is required to review its rates remission and postponement policy every six years.

3. Rates remissions are a reduction in rates, usually by a set percentage. Rates postponement defers the payment of rates to a future point in time, usually the sale of the property.

4. The current policy includes six regional schemes and eleven legacy schemes inherited from the former councils that are only available within the former districts. Only minor changes are proposed to the regional schemes.

5. Officers recommend Option 1 that the legacy schemes (excluding the postponement for Manukau sports clubs) be replaced with grants because:

· funding decisions are more transparent

· spending for each activity is within an annual budget

· level of support for each organisation is more visible.

6. A three year transition is proposed for current recipients during which they will receive their current funding via a grant. At the end of transition they would need to apply for renewal.

7. Current legacy remissions and postponements funding would move to grant budgets:

a) regional grants programmes: remissions for natural heritage and community/sporting remissions for regional/sub-regional facilities

b) local board grants programmes: all other legacy remissions in the relevant area and the Great Barrier Island postponements.

8. Each local board will be funded to provide the same level of grants as is presently provided in b) above. After three years local boards can choose to continue the grants if they wish. While some local boards will get more funding than others, this will be smoothed over time by the local board funding policy.

Alternative options

9. The other three options were considered and rejected because:

· Option 2: keeping the current remissions schemes is inequitable

· Option 3: extending the remissions in their current form is costly and does not provide the same level of transparency and oversight as is achieved with grants

· Option 4: removing the schemes with no replacement could present some ratepayers/community groups with affordability issues.

10. Local boards feedback on the review will be included in the report to the Finance and Performance Committee in February 2018. Public consultation on the proposed rates remission and postponement policy and any options will occur in April 2018. Local boards will be able to consider public feedback, and provide their formal views on the proposed policy at their May 2018 meetings. Local board and public feedback will be reported to the 31 May 2018 meeting of the Finance and Performance Committee when the adoption of the policy will be considered.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) resolve feedback on the options to address the legacy council remission and postponement schemes.

Comments

Background

11. The current Rates remission and postponement policy includes:

· 6 regional schemes available to all ratepayers with the objectives to:

o provide ratepayers with some financial or other assistance where they might otherwise have difficulty meeting their obligations

o address circumstances where the rating system results in anomalies in the incidence of rates.

· 11 legacy schemes supporting community objectives set by the former councils and only available in some areas:

o five remission schemes for natural and in some cases historic heritage

o six remission schemes for community and sporting organisations

o one rates postponement scheme for sports clubs in Manukau

o one rates postponement scheme for businesses on Great Barrier Island.

12. A summary of the regional and legacy schemes and the amount of remission or postponement granted in 2016/2017 is in Attachment A. The full rates remission and postponement policy is in Attachment B.

Assessment of Regional Schemes

13. Officers have reviewed the regional schemes and identified that the schemes are operating in accordance with expectations. The only amendment proposed to the regional schemes is to simplify the remission scheme for rates penalties. This amendment will be designed to maintain ratepayers’ existing level of access to penalty remissions.

Assessment of Legacy Schemes

14. Four options were considered for the legacy schemes:

1. integrate with grants schemes with three-year transition for current recipients

2. retain the status quo

3. extend to entire region

4. remove.

15. A summary of the options can be found in Table 1 at the end of this report.

16. The following criteria were used to assess options for the legacy remissions and postponements policies.

· equity – same treatment for all ratepayers in all areas across Auckland

· transparency

· cost

· minimise the effects of change

· administrative simplicity.

Option 1: Integrate remissions and postponements with grants schemes with three-year transition (excluding the Manukau postponement scheme for sports clubs)

17. This option would remove the present remission and postponement schemes. Up to the current amount equivalent of the 2018/2019 remission would be transferred to grants expenditure in the relevant areas over the next three years. The amount of grants will be adjusted for the increase in rates in the subsequent two years.

18. This option will increase the council’s grants and other budget lines by $900,000. This increase is offset by the increase in rates revenue of $900,000 resulting from remissions no longer being applied. There is no net cost to ratepayers of converting rates remissions to grants.

Allocating grants

19. Integration of remissions into wider regional, or local, grants schemes is preferable because:

· allocation of rates expenditure will be transparent

· spending via grants is public and assessed against other comparable demands on public money in terms of efficacy. Value for money is regularly assessed.

· administrative systems for grants are already in place although there will be a change in volume

· proposed transition will result in no change for recipients over the three years

· regional equity will be achieved over time as the legacy grants are integrated into the wider grants programme

· enables equity between community organisations that own land and those that do not.

20. Legacy schemes have been assessed against local and regional responsibilities. From this it is proposed that grants budgets be allocated as follows:

Remission/Postponement For	Aligns with	Grant allocates to
Natural heritage	Regional	Regional Environment and Natural Heritage Grants Programme
Historic Heritage	Regional	Regional Historic Heritage Grants Programme
Regional or sub-regional sports facilities	Regional	Regional Sports and Recreation Grants Programme
Local sports clubs and facilities	Local	Local Board where property receiving remission is located
Regional or sub-regional community facilities	Regional	Regional Community Development Grants programmes
Local community organisations and facilities	Local	Local Board where property receiving remission is located
Great Barrier businesses	Local	Great Barrier Local Board

21. Remissions for community and sporting organisations have been split between regional and local based on the area served by the property receiving the remission. For example, Eden Park, St John’s ambulance stations, Intellectually Handicapped Children care homes and the Society for the Prevention of Cruelty to Animals have been classed as regional. Remissions for the Scouts Association and Plunket New Zealand have been classed as local because they relate to local scout halls and Plunket centres.

22. The value of remissions by local board area can be found in Attachment C. A list of all community and sporting remissions by local board showing the ratepayer and amount of remission, can be found in Attachment D.

Three Year Transition

23. The relevant decision maker, e.g. the council committee for regional grants, and local boards for local grants, would be required to provide a grant to the level of the existing remission for a period of three years. The present recipient would therefore be protected from any change to their current funding for that period. At the end of the three years the decision maker can then decide whether to continue the grants on the existing basis or release the funds to the wider grants pool.

Option 2: Retain the status quo

24. This option would retain the remissions and postponement schemes in their current form in the former council areas. Properties in other parts of the region would not be able to apply for them

25. This option is administratively simple for the council and recipients. It minimises change. Costs will depend on applications but have been relatively stable over time. The options is not equitable because the schemes are only available to ratepayers in some areas.

26. Rates remissions and postponements are not a transparent mechanism for supporting wider council goals because they:

· are recorded as a charge against revenue

· do not appear as a cost in the council’s accounts

· do not increase the rates requirement and hence do not impact the headline rates increase^{^[2]} (They still increase the rates burden on other ratepayers)

· are not prioritised against other expenditure proposals or subject to the same value for money scrutiny.

Option 3: Extend to entire region

27. This option would extend the current policies to apply to the entire Auckland Council area. Extending the policies in their current form is equitable, and simplifies administration. However, this option:

· increases costs to ratepayers without being compared to other council proposals that may offer greater benefits

· lacks evidence as to how much benefit will be returned by this investment

· is not transparent as described in Option 2 above.

28. The cost of extending existing legacy remission schemes regionally will depend on the criteria for eligibility. Costs for extending the current remission schemes have been estimated at $4.5 - $6 million as follows:

· Extending remission for natural heritage to properties with a covenant managed by the Queen Elizabeth the Second Trust: $40,000. There are just over 100 properties in Auckland with a QEII covenant. If the criteria are extended to include other types of covenant, such as a covenant with a council, then the number of eligible properties will increase significantly. For example, there are 4,500 properties with a bush-lot covenant from Rodney Council.

· Extending remissions for historic heritage: $3 million. This is derived from the rates for properties that are scheduled Category A in the Auckland Unitary Plan, where the status is associated with a building. This ignores archaeological sites such as middens and pas, but will capture the whole value of properties where the heritage status only applies to part of the property.

· Extending remissions for community and sporting organisations: $1.5 million for 50 per cent remission to $3 million for 100 per cent remission. This is estimated by applying a full remission to properties currently receiving a five per cent remission for the Auckland Regional Council scheme for community and sporting organisations. This is likely to under estimate the value of remissions, as offering a more generous remission is likely to significantly increase the number of applicants.

Option 4: Remove the schemes

29. Removing the schemes would lead to immediate financial impacts for a number of organisations presently receiving support from council. While the sums remitted are in many cases small, it is not clear that all the current recipients would be able to adequately accommodate change in a short time period.

Postponement for sports clubs in the district of the previous Manukau City Council

30. It is not recommended that the rates postponements for Manukau Sports clubs be converted to remission. This is because the postponement is currently set to be cost neutral. This is achieved by interest being charged, and by the postponement being secured against the title of the property. The council can require the full amount of postponed rates and interest be paid before any sale of the property can proceed. It would not be effective or efficient to try and replicate the postponement through a grants process.

31. The clubs are accruing a major liability against their land under this scheme. The total current liability including interest is $880,000. If the policy is not changed then rates will continue to accrue as the rates are never remitted. While the postponements are cost-neutral when they end, in the meantime they represent a significant debt liability at a time when the council is debt constrained. For this reason, officers prefer that the schemes be removed after a suitable transition period. (The outstanding liability at the time the scheme is removed would remain a liability on the land until its sale or transfer of ownership.)

32. The two clubs receiving the postponement are zoned for residential development. Both clubs have significant (around 240%) increases in capital valuation following changes in zoning under the unitary plan. One club has repaid a portion of its liability following the sale of part of the property, and has chosen to pay rather than postpone the current year’s rates.

33. Officers propose to do further work to understand the individual circumstances of these two golf courses before developing formal recommendation and options for addressing this postponement scheme. Next steps and a timeline for actions will be included in the report to the February 2018 Finance and Performance Committee.

Next Steps

34. Preliminary feedback from local boards will be attached to the report to the February 2018 Finance and Performance Committee. The committee will agree a rates remission and postponement policy, and any options, for consultation.

35. Public consultation will occur in April 2018. All current recipients of the legacy rates remission and postponement schemes will be notified of any proposed changes to enable them to submit feedback.

36. Local boards will be able to consider the results of the public consultation, and provide formal feedback on the proposed policy, at their May 2018 meetings.

37. The Finance and Performance Committee will consider feedback from the public and local boards and adopt a final rates remission and postponement policy by 31 May 2018. This enables the council’s budgets to be updated for the adoption of the Long-term Plan 2018-2028.

Table 1: Review of the rates remission and postponement policy: Options for legacy remission and postponement schemes

Option	Description	Pros	Cons	Implementation
Option 1: Integrate with grants schemes	· Legacy remission and postponements schemes (excluding MCC postponement for sports clubs) transfer to regional or local grants schemes. · Three year transition – same level of support given as provided in remission or postponement	· Increased transparency and accountability – grants assessed for value for money · Can cap costs · No change for three years for current recipients – time to adjust · Greater flexibility in application – not restricted to organisations that own land, level of support can reflect outcomes not property rates · Reduced rates administration	· Increased grants administration	· Administrative systems already in place for grants · Increase in grants volume
Option 2: Retain the status quo	· Legacy remission and postponements schemes continue unchanged	· Minimises change	· Inequitable – only available in some areas, and only available to groups that own land · Lacks transparency – spending not reviewed against other council priorities · No cap on costs	· No change to current processes
Option 3: Extend to entire region	· Schemes expanded to regional schemes. Costs will depend on the criteria applied	· Increases equity across the region	· Cost – estimated at $4.5m to $6m · No cap on costs · Lacks transparency – spending not reviewed against other council priorities · Lack of evidence this would improve outcomes · Only available to groups that own property	· Increases volume of remissions to process
Option 4: Remove the schemes	· Legacy schemes removed without transition	· $700,000 reduction in cost of rates for 2018/2019	· No time for recipients to adjust	· Reduces rates administration

Consideration

Local board views and implications

38. Implications for local boards are set out in the report. Under the proposal local boards will be provided with additional funding to maintain the existing level of support for local community and sports groups in their board area that currently receive remissions. However, local boards will have more grant applications to appraise in the future and potentially more decisions to make at the end of the three-year transition.

39. This report seeks feedback from local boards to inform the consideration of this issue by the Finance and Performance Committee in February 2018.

Māori impact statement

40. None of the properties presently receiving remissions or postponements under the legacy schemes are known to be Māori owned or operated.

41. The only reference to Māori in the legacy remission and postponement schemes is the provision for remissions for Māori reservations in the Rodney District. No properties applied under this criterion. Such properties would be eligible for remission under the council’s Māori freehold land rates remission and postponement policy. The council is not required to review its Māori Freehold Land rates remission and postponement policy until 2019. No changes are proposed for this policy.

42. Under the principles for the Community Grants Policy, all grants programmes should respond to Auckland Council’s commitment to improving Māori outcomes.

Implementation

43. Differences in implementation for each of the options are set out in Table 1 above.

Attachments

No.	Title	Page
a ⇩	Summary of Auckland Council rates remission and postponement policy	103
b ⇩	Rates remission and postponement policy	109
c ⇩	Value of legacy schemes by local board area	127
d ⇩	List of all community and sporting remissions by local board area (Under Separate Cover) - Confidential

Signatories

Authors

Beth Sullivan - Principal Advisor Policy

Andrew Duncan - Manager Financial Policy

Authorisers

Ross Tucker - Acting General Manager, Financial Strategy and Planning

Carol McKenzie-Rex – Acting General Manager, Local Board Services

Hibiscus and Bays Local Board

13 December 2017

Reallocation of Event Partnership Funds

File No.: CP2017/25158

Purpose

1. To request the reallocation of funds from the Hibiscus and Bays Local Board Event Partnership Fund.

Executive summary

2. The Hibiscus and Bays Local Board allocated $10,000 from their Event Partnership Fund to the Charitable Trust of the Rotary Club Whangaparaoa.

3. The funds were provided to support the delivery of the Whangaparaoa Soap Box Derby event as a Signature event.

4. The local board has defined a Signature event as an event run well by the organiser – over a period of three years, that has good processes in place and completes all the required reporting.

5. These funds were paid out as agreed at the local board business meeting on 1 June 2017 (resolution number HB/2017/86).

6. The Charitable Trust of the Rotary Club Whangaparaoa has subsequently informed council that the Soap Box Derby will not be going ahead in 2018 due to higher delivery costs.

7. The Rotary Club has requested that the board allow the funds to be used to support a new event, the Hibiscus Coast Rotary Swimarathon.

8. The local board needs to decide if it will agree to this request.

9. Staff recommend the local board approves the reallocation of funds to the Swimarathon because the event organisers have a history of delivering successful events and the event would meet local board outcomes by encouraging the community to be more active in recreational areas.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the reallocation of $10,000 for the delivery of Hibiscus Coast Rotary Swimarathon in March 2018 by the Charitable Trust of the Rotary Club Whangaparaoa.

Comments

10. The Charitable Trust of the Rotary Club Whangaparaoa has been running the Whangaparaoa Soap Box Derby event for ten years. The local board has a record of funding this event for the past four years.

11. On 1 June 2017, the local board approved the 2017/2018 Arts, Community and Events work programme. The work programme included an allocation of $10,000 from the Event Partnership Fund to the 2018 Soap Box Derby (resolution number HB/2017/86) as a Signature event.

12. The local board has defined a Signature event as an event run well by the organiser – over a period of three years, that has good processes in place and completes all the required reporting.

13. The event organisers completed the application process through the SmartyGrants application system and the funds were paid out.

14. Auckland Council staff received correspondence on the 9 November 2017 from the Charitable Trust of the Rotary Club Whangaparaoa formally advising that the Soap Box Derby event will not be running in 2018.

15. The correspondence states that due to increased infrastructure costs the event is no longer a viable fundraising option for the group.

16. The Charitable Trust of the Rotary Club Whangaparaoa have requested that the allocated funds be used to deliver a new event, the Hibiscus Coast Rotary Swimarathon on 18 March 2018.

17. The Rotary Club Whangaparaoa proposes teaming up with two other local Rotary Clubs of Orewa and Orewa Millwater Satellite and the Stanmore Bay Pool and Leisure Centre to deliver the event.

18. The correspondence is in attachment A and describes the proposed event in further detail.

19. The Rotary Club appear to have a good record of providing complete event accountability records for their previous funding, including event photos and appropriate receipting.

20. This organiser’s events seem to have been well run and there have been no issues with health and safety during the previous community events.

21. The increased cost of the infrastructure as mentioned in the correspondence from the event organiser is accurate based on current experience. The event industry is experiencing an overall increase in the cost of traffic management, crowd control barriers, fencing and other logistics required for an efficient and safe event.

22. The Soap Box Derby has been running for ten years and the new event suggested may invigorate interest and engagement in the community.

23. The local board could choose to reallocate funds to the Swimarathon or request the funding recipient returns the funds to the local board. Staff have prepared a benefits/risk analysis of the options in the table below.

Options for reallocation of the funds

Option

Benefits

Risks

Option A

(recommended option)

Reallocate funds to Swimarathon

· provides sporting opportunities

· encourages the community to be more active in recreational areas

· provides opportunities for youth, seniors and migrants to participate

· increases water safety awareness in community.

· the event has not been run before. Cannot be sure of how successful it will be

· if funding is not granted, the proposed event may not run.

Option B

Request recipient returns funds

The event organiser could apply for a larger amount in the February 2018 local grants round. The proposal would come through the contestable application process where the event can be formally assessed. If the event organiser is successful, the event would be delivered in 2019.

· realises savings

· funds can be used to focus on other local board priorities.

· may negatively impact on the relationship with event organiser

· the community are expecting a major local event in March.

Recommended option

24. Staff recommend the local board approves option A - the Rotary Club using the funds to deliver the Swimarathon because:

· the event organisers have a history of providing successful event

· delivery of a new event could engage the community and increase awareness of water safety

· a major event would still occur in March 2018 to meet community expectations.

25. Following delivery of the event the event organiser should be asked to debrief on the new event and discuss in more detail a potential revival of the Soap Box Derby. In developing the 2018/ 2019 work programme the board can then review the Event Partnership Fund and the signature events.

26. If the local board would like the funds returned, then this can be requested and the funds reallocated. This arrangement is included in the funding agreement so the event organiser should understand that this request for the return of the funds may occur if the event does not go ahead.

Consideration

Local board views and implications

27. From the information provided the proposed event supports the Hibiscus and Bays Local Grant 2017-2018 outcomes of easy access to recreation options and safe and supported communities.

28. The event would also support the Hibiscus and Bays Local Grant 2017-2018 priorities of:

· sporting opportunities for our community to be more active

29. Opportunities for youth, seniors and migrants to participate.

Māori impact statement

30. According to WaterSafe, there have been 47 drowning incidents this year to date, 13% of which were Māori. The Swimarathon event is an opportunity to increase water safety awareness. Encouraging safe participation in swimming events could help to reduce the drowning incidents.

Implementation

31. On receiving confirmation of a decision staff will make the appropriate administration arrangements for reallocation or return of the funds.

Attachments

No.	Title	Page
a ⇩	Letter from Charitable Trust of the Rotary Club Whangaparaoa	133

Signatories

Authors

Juliette Jones - Manager - Event Facilitation

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Panuku Development Auckland Local Board Six-Monthly Update 1 May to 31 October 2017

File No.: CP2017/19478

Purpose

1. To update the Hibiscus and Bays Local Board on Panuku Development Auckland activities within the local board area for the six months from 1 April to 30 September 2017.

Background

2. Panuku Development Auckland was established in September 2015 as a result of the merger of two Council Controlled Organisations – Waterfront Auckland and Auckland Council Property Limited.

3. Panuku Development Auckland helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku Development Auckland manages around $2 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 May to 31 October 2017.

Local Activities

Portfolio management

5. Panuku Development Auckland (Panuku) manages ‘non-service’ properties owned by Council and Auckland Transport (AT) that are not currently needed for service or infrastructure purposes. These properties are generally being held for planned future projects, such as road construction, park expansion or development of future town centres.

6. The property portfolio comprises 1437 properties, containing 1119 leases, as at 30 September 2017. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

7. The return on the property portfolio for the period ending 30 June 2017 was above budget, with a net surplus to Auckland Council and AT shareholders of $1.1 million ahead of budget.

8. The average monthly tenantable occupancy rate, for the six month period, is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties Managed in the Hibiscus and Bays Local Board Area

9. Panuku currently manages 57 properties within the Hibiscus and Bays Local Board area, including 45 commercial and 12 residential properties.

Business Interests

10. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

11. There are currently no managed business interests in the Hibiscus and Bays Local Board area.

Portfolio strategy

Optimisation

12. The Auckland Council Long-term Plan 2015-2025 reflects a desire of council to materially reduce or slow down expenditure, and unlock value from assets no longer required, or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, Auckland Council Property Limited developed a new method of dealing with service property, called optimisation.

13. Asset optimisation deals with ‘service property’. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service, whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested, to advance approved projects and activities on a cost-neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio review and rationalisation

Overview

14. Panuku is required to undertake ongoing rationalisation of council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

15. Target for July 2016 to June 2017:

Unit	Target	Achieved
Portfolio review	$75 million disposal recommendations	$76.9 million as at 30 June 2017

16. Panuku works closely with council and AT to identify potentially surplus properties to help achieve disposal targets.

17. Target for July 2017 to June 2018:

Unit	Target	Achieved
Portfolio review	$60 million disposal recommendations	$22 million as at 31 October 2017

Process

18. Once identified as a potential sale candidate, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council, council controlled organisations, the local board and mana whenua. This is followed by Panuku board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally, a Governing Body decision.

Under review

19. Properties currently under review in the Hibiscus and Bays Local Board area are listed below. This list includes any properties that may have recently been approved for sale, or development and sale by the Governing Body.

Property

Details

19 Anzac Road, Browns Bay

The Hibiscus and Bays Local Board requested the retention of the off street car park on the basis that it is required for current car parking purposes and future town centre growth. The Finance and Performance Committee deferred a decision at its April 2017 meeting so that an AT parking survey for Browns Bay could be undertaken and reported back.

The parking survey was undertaken and the results indicated the Browns Bay town centre has parking capacity available and confirmed AT’s position that 19 Anzac Road, Browns Bay was not required for current or future service needs and had no strategic purpose to retain.

AT discussed the results of the study with the local board in May 2017 and reported the results to the local board’s September 2017 meeting.

The local board subsequently presented a case for retention at the committee’s October 2017 meeting, including feedback that if disposal was to occur, that the best possible community outcome for the site would be for its continued use as car park and with the existing parking time limits, free public access and its current community use for the Browns Bay Sunday market.

The committee approved the disposal of the property at the October 2017 meeting. Panuku are currently undertaking a disposal process that will seek to continue the site’s use as a town centre business car park.

8 Hiwi Crescent, Stanmore Bay

The vacant former residential site was acquired by the former Rodney District Council in 1998 for the purpose of Whangaparaoa Road Widening Project. The widening of Whangaparaoa Road remains a "live project" but the property is not included in the Whangaparaoa Road upgrade project (between Hibiscus Coast Highway to Red Beach Road).

AT resolved in November 2015 that 8 Hiwi Crescent, Stanmore Bay was no longer required for current or future transport related purposes and the property was subsequently transferred to Panuku.

No alternate service uses for the subject site were identified during the internal consultation.

The local board has requested rationale behind AT decision to release from service. AT have advised that planned works do not require the property, as the widening works will only require the other side of Whangaparaoa Road.

A report will be made to the local board’s February 2018 meeting providing more information relating to AT’s release from service.

Acquisitions and Disposals

20. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

21. Panuku doesn’t make the decision on what properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of council.

22. We purchased 22 properties for open space across Auckland in the last financial year (ending 30 June 2017) at a cost of $48.6 million. We also bought seven properties for storm water use at a value of $19.4 million.

23. We have signed agreements for three properties across Auckland in the current financial year (July 2017), worth $12.7 million. We have purchased one property for storm water use that cost $3.15 million.

24. No property was purchased in the Hibiscus and Bays Local Board area during the reporting period.

Disposals

25. The disposal team sold five properties for a total of $6.6 million (net amounts) from July-October 2017. The team’s 2017/2018 target is $8.0 million for the year. The target is agreed with the council and is reviewed on an annual basis. The team sold $22.92m (net sale proceeds) in 2016/2017.

26. No properties were sold in the Hibiscus and Bays Local Board area.

Development

27. Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

28. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery, to achieve best value outcomes within defined cost, time and quality parameters.

29. Following is a high-level update on development activities in the Hibiscus and Bays Local Board area:

30. 20 Link Crescent, Whangaparaoa – The reserve and playground in the new subdivision at Link Crescent in Stanmore Bay have opened and the construction of the first homes will begin in January 2018.

31. Panuku is working with development partner McConnell Property on the 60 lot Mariner Rise subdivision.

32. All the earthworks, drainage and roads in the subdivision are now completed and the titles issued. In late October 2017, the 2700sqm public reserve and children’s playground was opened.

33. The Link Crescent development will consist of a mix of two, three and four-bedroom terrace and standalone homes with a focus on design quality. The 60 homes are being built by Signature Homes, Mike Greer Homes and New Dreamland.

34. D’Oyly Reserve – Plans for the partial daylighting of nearby D’Oyly Reserve are also progressing well with design completed and consents gained.

35. Auckland Council’s Healthy Waters stormwater team has engaged the local community to ensure their feedback helps shape the design of an exceptional environmental and recreational asset. Work on D’Oyly Reserve is expected to commence in February 2018 and should be completed by the middle of the year.

Housing for Older People

36. Auckland Council owns and operates 1412 units located in 62 villages across Auckland, to provide rental housing to older people in Auckland.

37. The Housing for Older People (HfOP) project involves council partnering with a third party provider, to deliver social rental housing services for older people.

38. On 21 December 2015, council announced that The Selwyn Foundation was its preferred joint venture partner to manage the HfOP portfolio.

39. Panuku negotiated the new joint venture (JV) arrangements with Selwyn over 2016, and the JV was formally established in December 2016.

40. The new JV business, named Haumaru Housing (Haumaru meaning ‘to shelter’), took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement, from 1 July 2017.

41. Haumaru Housing was granted Community Housing Provider (CHP) status in April 2017. CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

42. Auckland Council has delegated Panuku to lead a multi-year development programme.

43. The first new development project will be a 40-unit apartment building on the former Wilsher Village site, Henderson. Once completed, this development will increase the provision to 1452 units.

44. The following HfOP village is located within the Hibiscus and Bays Local Board area:

Village	Address	Number of units
Torbay Flats	2 Wairere Road, Torbay	18

Regional Activities

Highlights

45. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

46. Transform locations – Panuku ‘Transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of our region; working alongside others and using our custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations.

47. Unlock locations – Panuku also ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including our council family, to create development opportunities.

48. Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

49. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week, while regeneration is just beginning in Manukau and Onehunga.

a) The first three phases of structural steel have been installed at the Park Hyatt Hotel. Approximately 2000 tonnes of primary structural steel will be used to construct the luxury five-star hotel, which will span a total area of 37,000sqm.

b) In April 2017, Mayor Phil Goff officially opened the Mason Bros. building, a former industrial warehouse that has been redeveloped into a three-level office space, bringing together a community of entrepreneurs and businesses. It is the centrepiece of Wynyard Quarter’s innovation precinct.

c) The Innovation Precinct in Wynyard Quarter has expanded with the newly opened five-floor building at 12 Madden Street. The purpose-built home for entrepreneurs offers the latest in flexible co-working spaces. This milestone marks two years since the GridAKL initiative was launched by Auckland Tourism Events and Economic Developmoent, partnering with Panuku and Precinct Properties to develop the commercial space to house ambitious companies and connecting technologists, designers, digital content makers, product designers and start-ups.

d) Developer Willis Bond is constructing 500-600 apartments of various types and sizes that are set to house around 1100 people. There are two developments currently under construction, Wynyard Central and 132 Halsey. The first residents have moved in in September 2017.

e) In June 2017, Panuku handed over to Regional Facilities Auckland (RFA) the management of the Queens Wharf facilities, including Shed 10 and The Cloud. Panuku continues to lead the delivery of place making and the future development of the wharf.

50. Transform Manukau was the first location to have a Framework Plan completed, outlining the five key moves for the project and the vision for Manukau in 2040. We are aiming to get the first housing site underway soon at Barrowcliffe Place. Public realm projects anticipated to start next year include the Council’s Hayman Park Playground and Putney Way street improvements in conjunction with the new bus station is targeted for completion by May 2018. Panuku is also exploring with the Scentre Group on how the shopping mall’s future development could relate to and interface with the town centre.

51. Plans to Transform Onehunga, on a similar scale to Wynyard Quarter and Manukau, were approved in March 2017. These plans were completed involving significant consultation with communities. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with the Government and others, to deliver positive outcomes for the local community. The Board of Inquiry relating to the East West link is currently going through a hearing process. A draft decision is expected to be made in October and will be finalised in November. This will contain numerous conditions of consent. Once the decision is known, Panuku can advance planning on the Onehunga wharf and foreshore precinct.

Unlock locations

52. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, consultation on redevelopment of these sites has started.

53. In Northcote, we completed a Framework Plan in November 2016 that outlines the initial proposals for the town centre. An information kiosk was also opened by Homes Land Community in April. The town centre masterplan and the Awataha Greenway masterplan is targeted for completion in December 2017.

54. Plans to repurpose the iconic Civic Administration Building in Aotea Square into high quality apartments and develop the surrounding area were announced in September 2016, apartment sales are progressing well.

55. Hobsonville 20ha Airfields site - stage one of construction of 102 standalone and terrace homes is underway. Avanda Group have been announced as the developers that will deliver more than 500 homes in stage two, of which a minimum of 10 per cent will be affordable housing.

56. Auckland Council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June 2017. Panuku is leading the redevelopment of the mall, a 2.5ha block of land, which will see the area opened up with a new plaza space, reconfigured shops, upgraded carpark and a revamped New World supermarket. In addition to the upgrade of the mall which is expected to be completed early next year, approximately 110 new homes are planned to be developed in the surrounding area.

57. With the overall plan for Henderson being approved in May 2017, the vision for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

58. The opportunity to revitalise Avondale was given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the local board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options and we will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments. A number of significant developments are already underway in the area.

59. A development agreement was signed with Todd Property for the delivery of more than 350 homes in Flat Bush, Ormiston. In December 2016, Panuku sold a site at 187 Flat Bush School Road for a 30-lot subdivision.

Consideration

Local board views and implications

60. This report is for the Hibiscus and Bays Local Board’s information.

61. Panuku requests that all feedback or queries the local board have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

62. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

63. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. Five percent of the Māori population in the region are currently 65 years and over.

64. There are 19 Mana Whenua in the region, with 15 having indicated an interest in Panuku lead activities within the local board area.

65. Māori make up six percent of the local board population, and there is one matawaaka marae located within the local board area.

66. Panuku work collaboratively with Mana Whenua on a range of projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

67. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Implementation

68. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Sven Mol - Corporate Affairs Advisor Panuku Development Auckland

Authorisers

Toni Giacon - Manager Stakeholder Engagement

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Revising the local board Standing Orders

File No.: CP2017/25983

Purpose

1. To consider and adopt revised Standing Orders for local board meetings.

Executive summary

2. Standing Orders are the rules for conduct and procedure at meetings. They are used to help meetings run smoothly and in accordance with relevant legislation, to ensure the integrity of the decision-making process, and to help elected members and members of the public understand how they can participate.

3. The current local board Standing Orders were set by the Auckland Transition Agency on 27 October 2010. It is now timely to revise them to ensure they remain a clear, relevant and practical tool for local board meetings.

4. At its meeting on 28 May 2015, the Governing Body resolved to amend its Standing Orders on the basis of work undertaken by a political working party.

5. The revised Standing Orders have a simplified layout, are written in a plain language style, and contain a summary and process diagram at the front for ease of reference during a meeting.

6. A working group of Democracy Advisors has assessed each provision of the current (generic) local board Standing Orders against the corresponding revised governing body Standing Orders. For each local board standing order they considered whether to retain the current wording, use the revised Governing Body wording or to have a combination of the two.

7. A draft set of revised local board Standing Orders is set out in Attachment A for local boards’ consideration. It is based on the recommendations of the Democracy Advisor working group and follows the revised Governing Body Standing Orders in terms of style.

8. The more significant suggested changes include new provisions for electronic attendance at meetings, dealing with conflicts due to the non-financial interests of members, processes for Governing Body and Māori input and enabling use of New Zealand Sign Language at meetings.

9. This report recommends that local boards consider and adopt the revised Standing Orders in Attachment A.

10. Any changes to a local board’s Standing Orders requires a majority vote of not less than 75 per cent of members present.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) adopts the standing orders detailed in Attachment A to the agenda report, entitled “Auckland Council Standing Orders of the Local Board”, in replacement of its current standing orders.

Comments

Background

11. Standing Orders are the rules for conduct and procedure at meetings. They are used to help meetings run smoothly and in accordance with relevant legislation, to ensure the integrity of the decision-making process, and to help elected members and members of the public understand how they can participate.

12. The Governing Body Standing Orders were compiled in 2010 by the Auckland Transition Agency from legacy council standing orders and the NZ Standards Model Standing Orders. Local Board Standing Orders were modelled on the Governing Body Standing Orders.

13. A political working party was set up in November 2013 to review the Governing Body’s Standing Orders. The working party’s findings were reported back to the Governing Body at its 28 May 2015 meeting (Attachment B).

14. Recent amendments to the Local Government Act 2002 (the Act) allowed additional changes to be considered by the working party. These changes included a provision to allow members to attend meetings via audio or audiovisual link.

15. At its 28 May 2015 meeting, the Governing Body adopted an amended set of Standing Orders which have a simplified layout, are written in a plain language style, and contain a summary and process diagram at the front for ease of reference during a meeting. It was resolved at this meeting to forward the report to all local boards, drawing their attention to the suggestion to provide for councillor participation at local board meetings in their Standing Orders.

16. Over the last 18 months, a working group of local board Democracy Advisors has assessed each provision of the current (generic) Local Board Standing Orders against the corresponding revised Governing Body Standing Orders. For each local board standing order they considered whether to retain the current wording, use the revised Governing Body wording or to have a combination of the two.

17. A revised set of Local Board Standing Orders has been developed as an outcome of this work (Attachment A) which is in accordance with the recommendations of the Democracy Advisor working group. The revised Local Board Standing Orders follow a similar format to the Governing Body Standing Orders with a simplified layout, a plain language style, and a summary and process diagram at the front for ease of reference during a meeting.

18. Key substantive changes from the current Local Board Standing Orders are summarised below. They aim to ensure the Local Board Standing Orders are up to date, fulfil Auckland Council’s legal obligations and are practical and useful for business meetings.

19. Many standing orders reflect provisions in legislation. In some cases the wording of the standing order may have been changed to a plain language style but the intention of the standing order remains the same. These standing orders are usually indicated by a reference underneath to the relevant clause in legislation. These standing orders may not be suspended.

Key changes

20. Key substantive suggested changes from the current Local Board Standing Orders are set out below.

Issue	Suggested changes	Purpose of suggested change	Reference in the revised LB Standing Orders
Quorum	Provision for the Chairperson to extend the 30 minute waiting time for a quorum, at the start of a meeting, by another 10 minutes - where members are known to be travelling to the meeting but are delayed due to unusual weather or traffic congestion. Change in the waiting time for a quorum to be reestablished (where, after a meeting starts, member(s) leave and there is no longer a quorum) from 20 minutes to 10 minutes.	Assists smooth running of meeting and ensures consistency with GB Standing Orders	3.1.4 and 3.1.6
Record of a workshop	Deletion of the requirement for the chairperson to sign-off the record of a workshop. Record of workshop proceedings will be circulated.	Assists smooth running of meeting	12.1.4
Public excluded business not to be disclosed	Clarification on situations where the duty of non-disclosure of information, at a meeting where the public were excluded, does not apply - namely where: · a meeting has resolved to make the information publically available · there are no grounds under the Local Government Official Information and Meetings Act 1987 for withholding the information when requested · the information is no longer confidential.	Clarification and ensures consistency with GB Standing Orders	7.4.3
Languages	Amendments to allow New Zealand Sign Language (as well as English and Māori) to be used by members and in deputations, presentations and public forum. Two clear working days’ notice must be provided when an address is not in English (this is the same as the notice period required under the current local board Standing Orders and the governing body Standing Orders). The Governing Body input and Māori input sections also provide for addressing the meeting in New Zealand Sign Language, English or Māori.	Recognition of NZ Sign Language as an official language	1.1.2, 5.1.5, 6.1.5, 7.6.1, 7.7.5 and 7.8.4.
Minutes	Clarification of what meeting minutes are to record.	Clarification	8.1.2
Agendas	Clarification that agendas can be sent electronically, and that names of local board and committee members are to be on each agenda.	Clarification	2.4.1 7.3.3
Non-financial interests	Suggested new provision regarding procedure for dealing with non-financial interests of members. If a member considers that there is a conflict of interest for an item, they may not take part in the discussions about or vote on the relevant matter.	Helps ensure robust, legally defensible decisions and consistent with GB Standing Orders	1.3.8
Repeat Notices of Motion	Suggested amendment that a Notice of Motion that the local board or a committee has considered twice and rejected within the previous six months may be refused by the Chairperson. (There is no longer the option for a further notice - prior to the expiration of the original period of 6 months - where signed by a majority of all members.)	Assists smooth running of meetings and ensures consistency with GB Standing Orders	2.5.8
Procedural motions	Suggested new provision that the Chairperson has discretion about whether to allow any other procedural motion that is not contained in these Standing Orders.	Assists smooth running of meeting and ensures consistency with GB Standing Orders	1.7.12
Urgent items	Suggested change in title, from ‘Major items of business not on the agenda may be dealt with (extraordinary business)’ to ‘Urgent items of business not on the agenda may be dealt with (extraordinary business)’. This provision sets out when items not on an agenda may be considered. The suggested change in title aims to help clarify the types of issues that fall under this provision and better reflect the purpose of the provision. Text has also been added clarifying that extraordinary business may be brought before a meeting by a report of the Chief Executive or Chairperson. Where the matter is so urgent a written report is not practical, the report may be verbal.	Clarification	2.4.5 and Appendix D
Governing body input	A proposed section on Governing Body input sets out that a Governing Body member may provide input at meetings via speaking rights on items at the discretion of the chair and a report on the agenda for a Governing Body member to provide a general update on matters of interest to the board. This can include reporting on regional matters of interest to the local board or any matter the Governing Body member wishes to raise. This section aims to be more flexible than the current local board SO 3.9.14, by applying to Governing Body members in general rather than ward councillors for the local board area. Whilst the right for Governing Body members to speak as a deputation has also been retained, the Governing Body input section enables a more flexible/permissive option, given it does not require the authorisation of a governing body resolution. Use of the process for Governing Body deputations will be appropriate for more formal circumstances, where the Governing Body member is representing the views of the Governing Body as a whole. The suggested notice period is seven clear working days, to enable sufficient time for it to appear on the agenda. However, this is at the discretion of the Chairperson and can be shortened if necessary. The suggested speaking time is five minutes, in accordance with provisions in the Governing Body Standing Orders.	More permissive input provisions	Part 5
Order of business	Clarification that the order of business for an extraordinary meeting should be limited to items relevant to the purpose of the meeting. The Chairperson may allow governing body, Māori and public input that is relevant to the purpose of the meeting. The items listed in this section have been amended to fit with the order of business generated by Infocouncil.	Clarification and ensures consistency with GB Standing Orders	2.4.2
References to working parties and briefings	These have been taken out, as these forums tend to be less formal and not covered by Standing Orders.	Relevance
Public forum	Suggested changes clarifying that: · public forum may not be required at the inaugural meeting, extraordinary meetings or a special consultative procedure · members may not debate any matter raised during the public forum session that is not on the agenda for the meeting, or take any action in relation to it, other than through the usual procedures for extraordinary business if the matter is urgent. The meeting may refer the matter to a future meeting, or to another committee, or to the Chief Executive for investigation · Māori or New Zealand Sign Language can be used at public forum, as long as two clear working days’ notice is provided. Where practical, council will arrange for a translator to be present · the Chairperson may direct a speaker to a different committee and prohibit a speaker from speaking if he or she is offensive, repetitious or vexatious, or otherwise breaches these standing orders.	Clarification	7.8
Suspension of standing orders	A provision has been included for a member to move a motion to suspend standing orders as a procedural motion. The member must name the standing orders to be suspended and provide a reason for suspension. If seconded, the chairperson must put it without debate. At least 75 per cent of the members present and voting must vote in favour of the suspension, and the resolution must state the reason why the SO was suspended. It should be noted that some SOs reflect provisions in legislation so cannot be suspended. These are usually indicated by a reference underneath the SO to the relevant clause in legislation.	To assist the smooth running of meetings and ensure consistency with GB Standing Orders	1.7.11
Notice to be seconded	A notice of motion delivered to the Chief Executive must be signed by another member of the meeting as a seconder – unless member is giving notice of motion to revoke or alter a previous resolution.	Consistency with GB Standing Orders	2.5.2
Chairperson discretion	The discretion of the Chairperson has been clarified and made as consistent as possible in Standing Orders relating to Governing Body input, Māori input, public forum and deputations.	Clarification and consistency	Parts 5 and 6, 7.7 and 7.8
Māori responsiveness	Suggested provisions for representatives of Māori organisations to provide input at local board or committee meetings via speaking rights during relevant items. The main purpose of the provisions is to recognise the special status of Māori and increase the council’s responsiveness to Māori.. The provisions also provide more flexibility than the deputations process, which restricts the number of deputation members that may address the meeting. The suggested notice period is seven clear working days, to enable sufficient time for such an item to appear on the agenda. However, this is at the discretion of the chair and can be shortened if need be.	Recognition of the special status of Māori and IMSB’s role under section 85 of the Local Government (Auckland Council) Act 2009	Part 6 and 4.2.2
Working days / clear working days	The term “clear working days” has been used throughout the document, to refer to the number of working days prescribed for giving notice. It excludes the date of service of that notice and the date of the meeting itself. This is in accordance with legislation (Local Government Act 2002, Local Government Official Information and Meetings Act 1987 and the Interpretation Act).	Clarification and consistency
Governing body input, Māori input, public forum, deputations	The provisions in these sections have been made as consistent as possible and, where appropriate, in accordance with the Governing Body Standing Orders. Legal advice has been followed regarding the subjects a speaker may not speak about and the questions which can be put to speakers.	Clarification
New appendices	New appendices have been added, setting out who must leave the meeting when the public is excluded and how business is brought before a meeting. Provisions in the current local board Standing Orders relating to workshops have been placed in an appendix, given their exemption from Part seven of the Local Government Official Information and Meetings Act 1978.	Clarification	Appendices B-D
Electronic attendance at business meetings	Recent changes to the Local Government Act 2002 now allow members to attend meetings by audio or audio-visual means in certain situations. There are a number of restrictions for this provision in the legislation including that relevant technology is available and of suitable quality, all those participating can hear each other and there is no reduction in accountability or accessibility of the member in relation to the meeting. Members attending meetings by electronic link may vote but are not counted as part of the quorum. The revised Standing Orders contain provisions to enable members to attend meetings by electronic link, where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable, to accommodate the member’s illness or infirmity or in emergencies. This provision will only apply where the technology is available.	Allows members to attend meetings whilst away on council business, or during illness or other emergency.	3.3
Membership of committees	In accordance with section 85 of the Local Government (Auckland Council) Act 2009, a clause has been included acknowledging that the Independent Māori Statutory Board must appoint a maximum of two people to sit as members of committees that deal with the management and stewardship of natural and physical resources.	Clarification	4.2.2
Powers of delegation	Clause 36D of schedule 7 of the Local Government Act 2002 identifies who a local board may delegate decision-making to, and the powers a local board cannot delegate. This clause does not include the power to delegate to other subordinate decision-making bodies or more than one member of a local board. Therefore references to subordinate decision-making bodies have been removed.	Clarification	Part 4

Key differences from the governing body standing orders

21. The revised Local Board Standing Orders contain some points of difference with the Governing Body Standing Orders. Key points of difference are in the areas of refreshment breaks, petitions, notices of motion, and public input.

Consideration

Local board views and implications

22. This report provides information and a revised set of Standing Orders for local board consideration and adoption.

Māori impact statement

23. The Local Board Standing Orders deal with meeting procedure. They provide for Māori to be spoken at business meetings and for deputations, presentations and petitions to be in Māori. They also enable:

· Māori to participate on local board committees, even if they are not members of the relevant local board. See current local board SO 2.9.2 which states: “members of a committee or subcommittee may, but need not be, elected members of the Local Board”. As such, non-members may be appointed to committees or subcommittees if they have relevant skills, attributes or knowledge.

· the suspension of Standing Orders, which can be useful to flexibly incorporate tikanga at meetings.

24. New suggested provisions relating to Māori in the revised Standing Orders include:

· a section on Māori input, to recognise the special status of Māori and encourage their input at local board meetings. This is in accordance with advice from Te Waka Angamua and work being undertaken by some local boards on a co-design process with mana whenua to improve Māori input into local board decision-making

· clarifying that the Independent Maori Statutory Board (IMSB) must appoint a maximum of two people to sit as members of committees that deal with the management and stewardship of natural and physical resources (in accordance with the Local Government (Auckland Council) Act 2009, section 85)

· providing for Māori to be spoken at public forum, and by the Governing Body or Māori organisations providing input, as long as two clear working days’ notice is given of the intention to do so.

25. Including these provisions recognises the special status of Māori under Te Tiriti o Waitangi and Local Government Act 2002 requirements to provide opportunities and processes for Māori to contribute to decision-making processes.^{^[3]} It is also in accordance with the goals of council’s Māori Responsiveness Framework, Whiria Te Muka Tangata. In particular, to foster more positive and productive relationships between council and Māori, and contribute to Māori well-being by developing strong Māori communities.

Implementation

26. Changes to Standing Orders requires a majority vote of not less than 75% of members present (s27(3) Schedule 7, Local Government Act 2002).

27. If approved, the revised Standing Orders will come in to effect immediately.

28. Copies of the revised Standing Orders will be provided to all local board members, where local boards choose to adopt changes.

Attachments

No.	Title	Page
a ⇩	Revised Local Board Standing Orders	151
b ⇩	Governing Body Political Working Party's finding	211

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex – Acting General Manager, Local Board Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Red Beach Reserve, Gulf Harbour Recreation Reserve and Metro Park New Toilet Blocks

File No.: CP2017/26310

Purpose

1. To seek approval from the Hibiscus and Bays Local Board to install a two pan toilet block at the identified preferred location at Red Beach Reserve, Gulf Harbour Recreation Reserve and Metro Park.

Executive summary

2. Two sports fields and one hockey turf in the Hibiscus and Bays Local Board area currently have no toilet facilities.

3. In the local board three year work programme, toilet blocks are to be installed in Red Beach Reserve, Gulf Harbour Recreation Reserve and Metro Park.

4. The proposed locations for the toilet blocks were presented to the Hibiscus and Bays Local Board workshop in November 2017 for initial feedback.

5. Approval is sought from the board to install a two pan toilet block in each of the identified preferred locations. This will allow council staff to progress with detailed design and lodge the necessary consent applications.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the installation of a two pan toilet block west of the playground (Option One) at Red Beach Park as shown in Attachment A: Figure One.

b) approve the installation of a two pan toilet block north of the car park (Option Two) at Gulf Harbour Recreation Reserve as shown in Attachment B: Figure 11.

c) approve the installation of a two pan toilet block adjacent to the hockey turfs at Metro Park as shown as location 24 in Attachment C: Metro Park toilet design and concept plan

Comments

6. The addition of a toilet block at these three locations provide a positive contribution to the park adding a functional element which would be used by playground and sports field users.

7. The toilet blocks will all be pre-fabricated modern two-pan facilities, providing two unisex toilets.

8. The toilet block at Red Beach Park and Gulf Harbour Recreation Reserve will be approximately 5.7 metres x 4.1 metres (23.4m2) which includes an extended concrete slab for maintenance access around the building and an extended roof. The ground floor dimensions are 4.5 metres x 2.1 metres giving a total ground floor area of 9.45m².

9. The toilet block at Metro Park will be built inside a 20 foot shipping container with a Trespa Meteon panel adhesive fixed to the container wall. The dimensions will be approximately 8.2 metres x 4.9 metres (40.1m2) which includes an extended concrete slab for maintenance access around the building and an extended roof.

10. The design of the toilets will incorporate a full visual wrap. Approval of the final design of the wrap will be sought from the local board at a subsequent workshop.

11. Sustainable water use features like on-demand washbasin and low flush toilets will be incorporated into the design.

12. A drinking fountain will be installed near all three toilet blocks which will be external to the building.

Red Beach Toilet Block Options Assessment

13. Three potential locations have been identified at Red Beach Park, a full options analysis is included in Attachment A – Options Analysis Red Beach Park.

14. Each option has been scored in relation to a set of criteria including: proximity to services, vegetation, visual / aesthetic impact, social impact, crime prevention through environmental design (CPTED) and cost.

15. Of the three options, Option One: west of the playground has the highest score when assessed against the criteria. It offers the follow:

· within 30 metres of Playground

· within 35 metres of sports field

· connects to perimeter pathway

· accommodates passive and sporting users

· socially and visually pleasing

· furthest way from surrounding houses

· supports the community outcome.

16. At a workshop held on 23 November 2017 the local board also expressed their support for Option One.

17. In June 2017 the Hibiscus and Bays Local Board approved the Community Facilities 2017/2018 Physical Works Programme and the 2017/2020 Work Programme in principle (HB/2017/91). This included developing a toilet block on the park.

18. In financial year 2017/2018 $140,000 was allocated towards this project in the three year work programme.

19. Further detailed investigation and design has now been completed and the cost to install the toilet block west of the playground at Red Beach Park is estimated at $317,860.

20. The large variation in cost relates to the original budget allocation being an estimate and not a fully scoped project. The shortfall of $177,860 will be funded from within the Sports Field Growth Programme.

Gulf Harbour Toilet Block Options Assessment

21. Two potential locations have been identified at Gulf Harbour Recreation Reserve and a full options analysis is included in Attachment B – Options Analysis Gulf Harbour Recreation Reserve.

22. Each option has been scored in relation to a set of criteria including: proximity to services and vegetation, visual / aesthetic impact, social impact, crime prevention through environmental design (CPTED) and cost.

23. Of the two options, Option Two: north of the car park has the highest score when assessed against the criteria. It offers the following:

· close to car park and playground

· less of an impact on the access to the sports field

· surveillance from school and carpark

· deters antisocial behaviour due to existing street lights.

24. At a workshop held on 23 November 2017 the local board also expressed their support for Option Two.

25. This project initially had funding of $30,000 allocated to it in the 2016/2017 financial year this was carried over into financial year 2017/2018

26. Further detailed investigation and design has now been completed and the cost to install the toilet block north of the playground at Gulf Harbour Recreation Reserve is estimated at $261,120.

27. The installation of the toilet block at Gulf Harbour Recreation Reserve will be funded from within the Sports Field Growth Programme. The budget for this project has been allocated towards this project.

Metro Park Toilet Block

28. The local board in conjunction with council staff have developed a concept plan for Metro Park.

29. The concept plan includes the installation of a toilet block next to the newly developed artificial hockey turfs and identifies the preferred location of the toilet block.

30. Council staff propose to install the toilet as per the concept plan. The exact location is shown in Attachment C: Metro Park Concept Plan

31. At a workshop held on 23 November 2017 the local board also expressed their support to install the toilet as per the concept plan.

32. In June 2017 the Hibiscus and Bays Local Board approved the Community Facilities 2017/2018 Physical Works Programme and the 2017/2020 Work Programme in principle. This included developing a toilet block on the park (HB/2017/91).

33. $200,000 was allocated in Financial Year 2017/2018 towards this project in the three year work programme.

34. Further detailed investigation and design has now been completed and the cost to install the toilet block as per the concept plan is estimated at $220,000.

35. The shortfall of $20,000 will be funded from within the Sports Field Growth Programme

Consideration

Local board views and implications

36. A decision is sought from the local board in order to progress design, apply for required consents and prepare the procurement documents to tender the physical works for the toilet blocks.

37. This project meets the outcome of the local board plan to ensure access to recreation choices and open space to all. One of the key initiatives of this outcome in the plan is to improve park facilities so they are adaptable for a range of activities e.g. all-abilities playgrounds, events, toilets, drinking water fountains, shade, barbeques, lighting, bicycle racks, sports, and passive and family-friendly.

Māori impact statement

38. Ngati Wai, Ngāti Manuhiri,Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Kaipara, Ngāti Whātua Ōrākei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga, Ngāti Tamaterā, Te Patukirikiri have been consulted with at the Parks and Recreation Iwi Engagement North West Hui workshop held on 1 November 2017. There was general support for the design of the building, the materials proposed and location of toilet on each park.

Implementation

Once agreed by the board, the Community Facilities Department at Auckland Council will continue with detailed design and lodge necessary consent applications. The intention is for physical works to begin in 2017/2018 financial year and the installation of all three toilet blocks will be delivered by one contractor.

Attachments

No.	Title	Page
a ⇩	Options Analysis Red Beach Park	225
b ⇩	Options Analysis Gulf Harbour Recreation Reserve	233
c ⇩	Metro Park Toilet Design and Concept Plan	237

Signatories

Authors

Tyla Otene - Sports Parks Specialist

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

13 December 2017

Ten Year budget 2018-2028 Consultation

File No.: CP2017/25855

Purpose

1. To agree local engagement events, and adopt local content and supporting information for consultation as part of the 10-year Budget 2018-2028 process.

Executive summary

2. Consultation on the 10-year Budget 2018-2028 will take place from 28 February – 28 March 2018. Local boards will be consulting on their areas of focus and advocacy for their 2018/2019 Local Board Agreement. The Local Board Agreement is part of the budget setting process for the first year of the 10-year Budget 2018-2028.

3. There will also be concurrent consultation on the Auckland Plan Refresh, Regional Land Transport Plan, Regional Pest Management Plan and the Waste Management and Minimisation Plan.

4. This report seeks agreement from local boards on spoken interaction events that will be held in their local board area during the consultation period and to adopt their local content and supporting information for consultation, including:

· areas of focus for 2018/2019

· the key advocacy project.

5. The Governing Body will agree regional items for consultation on 11 December 2017 and local boards will agree their items by 14 December 2017. The regional and local consultation items will then be incorporated into the consultation document and supporting information, which will be adopted by the Governing Body on 7 February 2018.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) agrees, subject to approval by the Governing Body, to hold the following spoken interaction events during the consultation period:

i) Informal Have Your Say Event at the Community day, Stanmore Bay Pool and Leisure Centre, Saturday 10 March, 10am – 2pm, 159 Brightside Road, Stanmore Bay

ii) Drop in Session, at the East Coast Bays Library, Saturday 24 March, 10am – 12pm, 8 Bute Road, Browns Bay

b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken/NZ sign language interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028:

i) Local Board Members and Chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer

c) adopts Attachment A local content for consultation and Attachment B local supporting information for consultation, including their key advocacy project.

d) delegates authority to the local board chairperson to approve any final minor changes required following review by council’s legal team and/or Audit NZ, of the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content, and should any changes be made they are to be reported to the next business meeting.

Comments

6. The 10-year Budget sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the whole Auckland Council group. The Long-term Plan (LTP) is reviewed and consulted on every three years.

7. As part of the 10-year Budget 2018-2028 process, the council is required to produce a consultation document. This will cover any significant or important issues proposed to be included in the 10-year Budget 2018-2028. The consultation document and supporting information will also include information on local board issues and priorities.

8. As part of the consultation on the 10-year Budget 2018-2028, local boards will consider and be consulting on their areas of focus and advocacy for their 2018/2019 Local Board Agreement. The Local Board Agreement is part of the budget setting process for the first year of the 10-year Budget 2018-2028.

9. Public consultation on the 10-year Budget 2018-2028 will take place from 28 February – 28 March 2018.There will also be concurrent consultation on the Auckland Plan Refresh (APR), Regional Land Transport Plan (RLTP), Regional Pest Management Plan (RPMP) and the Waste Management and Minimisation Plan (WMMP).

10. Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include verbal (or face to face), written, social media and digital. A report on how council will receive verbal feedback from the public was considered by the Finance and Performance Committee on 21 November 2017. At a high level, the report outlines several different types of events which are planned for specific audiences and communities as well as those planned for general Auckland residents. At that meeting, the Finance and Performance Committee resolved to:

a) approve the approach…to receive all feedback from Aucklanders on the Long-term Plan and Auckland Plan from 28 February 2018 to 28 March 2018 comprising of:

· up to 25 Have Your Say events targeting general Auckland residents are held in local board areas across the region;

· four regional stakeholder events (traditional hearing style);

· an independently commissioned quantitative survey;

· community specific events to collect feedback from different demographic and interest groups. Demographic events will target Youth, Seniors, Pacific, Ethnic, Rainbow and Disability communities;

· hui with mana whenua and mataawaka.

and

b) require the Mayor and Councillors to attend a minimum of three Have Your Say events each to hear the views of Aucklanders and all regional stakeholder events.

11. The final consultation process for the 10-year Budget 2018-2028 will be approved by the Governing Body on 7 February 2018.

12. Spoken interaction constitutes any opportunity where Aucklanders have a dialogue with decision makers or their official delegations on the themes relating to the consultation. The spoken interaction events recommended to be held in the Hibiscus and Bays Local Board area are:

· Informal Have Your Say Event at the Community day, Stanmore Bay Pool and Leisure Centre, Saturday 10 March, 10am – 2pm, 159 Brightside Road, Stanmore Bay

· Drop in Session, at the East Coast Bays Library, Saturday 24 March, 10am – 12pm, 8 Bute Road, Browns Bay

13. Local boards are requested to agree their key priorities and key advocacy project for 2018/2019 and adopt their local content and supporting information for consultation, as attached in Attachments A and B.

14. Any new local Business Improvement District targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

Consideration

Local board views and implications

15. Local board decisions are being sought in this report.

16. Local boards will have further opportunities to provide information and views as council progresses through the 10-year Budget 2018-2028 process.

Māori impact statement

17. Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.

18. Bespoke consultation materials for the Māori community are being developed. These materials will explain how the LTP and APR are relevant for them. Engagement advisors will have access to this collateral to support local engagement.

19. Specific regionally supported local engagement with Māori is being targeted for south and west Auckland.

20. An integrated approach to mana whenua engagement is being taken, with LTP and APR discussions already happening through the Mana Whenua Kaitiaki Forum.

21. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

22. The Governing Body will approve the consultation document, supporting information and consultation process for the 10-year Budget 2018-2028 on 7 February 2018.

23. Following consultation, the governing body and local boards will make decisions on the 10-year Budget 2018-2028 and Local Board Agreements 2018/2019 respectively.

Attachments

No.	Title	Page
a ⇩	Consultation Document	243
b ⇩	Local Supporting Information	245

Signatories

Authors	Christie McFayden - Graduate Advisor
Authorisers	Carol McKenzie-Rex – Acting General Manager, Local Board Services

[1] The Governing Body resolved to delegate this power to local boards. However, this was in error, as it was always intended that the power should be allocated to local boards by Governing Body and it was discussed by the Political Working Party in this context.

[2] The headline rates increase in an annual plan, or long-term plan, is a comparison of the annual rates requirement to the previous years budgeted rates requirement. Moving a charge against revenue to an expenditure item like grants will increase the council’s costs and inflate the apparent rates increase. However, remissions and postponements are a cost already borne by those ratepayers not receiving them. Therefore an adjustment will be made to the 2014/2015 budgeted rates requirement for the purpose of calculating the rates increase proposed for 2015/2016.

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany
	David Cooper
	Gary Holmes
	Caitlin Watson
	Vicki Watson
	Mike Williamson

Portfolio	Description	Local Board Members
Minor landowner approvals and landlord approvals including events	Confirm if the matter is minor for staff to exercise their delegation	Julia Parfitt -Chairperson Janet Fitzgerald - Deputy Chairperson
Transport Information Group	Discuss transport issues/projects	Janet Fitzgerald Julia Parfitt
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes Janet Fitzgerald
Urgent Decision Making	To make decisions on matters that cannot wait until the next ordinary meeting of the local board	Julia Parfitt – Chairperson Janet Fitzgerald-Deputy Chairperson

Organisation	Local Board Member
Vaughan Homestead (Torbay Historical Society)	Julia Parfitt Chris Bettany - Alternate
Estuary Arts Charitable Trust
Victor Eaves Management Committee	Mike Williamson
Local Government New Zealand Zone One (Auckland and Northland)	Janet Fitzgerald
Business Improvement Districts (BIDS)
Destination Orewa Beach	Vicki Watson David Cooper - Alternate
Torbay	Chris Bettany Julia Parfitt - Alternate
Browns Bay	Gary Holmes Chris Bettany - Alternate
Mairangi Bay	David Cooper Julia Parfitt - Alternate

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager