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Ōrākei
Local Board
14 December
2017
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1 Welcome
The Chairman
opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Leave
of Absence
There were no requests
for leave of absence.
5 Acknowledgements
There were no
acknowledgements.
6 Petitions
There were no
petitions.
7 Deputations
There were no
deputations.
8 Public
Forum
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8.1
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Public Forum - Youth Advisory Panel, Olivia Cen
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Olivia Cen, member of Auckland
Council’s Youth Advisory Panel was in attendance to introduce herself
to the Board and provide an update on the Youth Advisory Panel activities.
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Resolution number OR/2017/243
MOVED by Chairman C Davis, seconded by Member
D Wong:
That the Ōrākei Local Board
thanks Olivia Cen, Youth Advisor Panel member for her attendance and congratulates
Olivia on her appointment.
CARRIED
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9 Extraordinary
Business
There was no
extraordinary business.
10 Notices
of Motion
Under Standing
Order 3.11.1 a Notice of Motion was received from Member Churton for
consideration under item 11.
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11
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Notice of Motion - Member Churton
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MOVED by Member T Churton, seconded by Member D Wong:
a)
That the Ōrākei Local Board advocate that the Governing Body
require planners processing applications for high-rise residential apartments
in Ōrākei to exercise their statutory right under the Resource
Management Act to ask an applicant for further information to ensure the
following most of which will be presumed if an applicant supplies a
theodolite report:
1) Clear spot levels at crucial points around the
relevant section i.e. on the boundary adjacent to the proposed buildings
edge, and around the proposed buildings footprint.
2) Overall spot levels to give an accurate measure for
any cut and fill that may take place.
3) Existing boundary lines in relation to existing
fencing structures.
4) All existing structures and their floor levels and
ridge line levels.
5) Clear measures from the boundary line to the proposed buildings on all
sides and at the crucial points.
b)
That the Ōrākei Local Board speak to this motion at the next
meeting of the relevant Governing Body committee.
c)
That a copy of this resolution be circulated to all local
boards.
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MOVED by Chairman C Davis, seconded by Deputy Chairman
K Parkinson, an amendment to the motion as follows:
a)
That the Director of Regulatory Services be
requested to ensure that planning officers processing planning consents irrespective of size and type of
application, exercise their statutory powers to check all evidentiary information provided by applicants for
planning consents, including requesting any further information such as a
theodolite report to ensure the following information is
provided:
1) Clear
spot levels at crucial points around the relevant section i.e. on the
boundary adjacent to the proposed building’s edge, and around the
proposed building’s footprint.
2) Overall
spot levels to give an accurate measure for any cut and fill that may take
place.
3) Existing
boundary lines in relation to existing fencing structures.
4) All
existing structures and their floor levels and ridge line levels.
5) Clear measures from the boundary line to the
proposed building’s on all sides and at the crucial points.
b) That
a copy of resolution a) be circulated to all local boards.
The amendment
was put and declared.
CARRIED
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The Chairman put the substantive
motion.
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Resolution number OR/2017/244
a)
That the Director of Regulatory
Services be requested to ensure that planning officers processing planning
consents irrespective
of size and type of application, exercise
their statutory powers to check all
evidentiary information provided by applicants for planning consents,
including requesting any further information such as a
theodolite report to ensure the following information
is provided:
1) Clear
spot levels at crucial points around the relevant section i.e. on the
boundary adjacent to the proposed building’s edge, and around the
proposed building’s footprint.
2) Overall
spot levels to give an accurate measure for any cut and fill that may take
place.
3) Existing
boundary lines in relation to existing fencing structures.
4) All
existing structures and their floor levels and ridge line levels.
5) Clear measures from the boundary line to
the proposed building’s on all sides and at the crucial points.
b)
That
a copy of resolution a) be circulated to all local boards.
The substantive motion was declared.
CARRIED
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18
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10-year Budget 2018-2028 consultation
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The 10-year Budget 2018-2028 local
content for consultation and local supporting information for consultation documents
were tabled. A copy of the tabled documents immediately follows at the end of
these minutes.
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Resolution
number OR/2017/251
MOVED by Chairman C Davis, seconded by Member T Millar:
That the Ōrākei
Local Board:
a) agrees,
subject to approval by the governing body, to hold the following spoken
interaction event during the 10-year Budget 2018-2028 consultation period:
i) Formal Have Your Say Event, Roundtable on Thursday, 15 March 7-9pm
at St Chads Church and Community Centre.
b) agrees
to hold the following local community specific events during the 10-year
Budget 2018-2028 consultation period:
i) Drop
In session on Saturday, 3 March 11-1pm at Ōrākei Bay Village
ii) Drop In
session on Saturday, 3 March 3-5pm at Meadowbank Shopping Centre
iii) Drop In session
on Wednesday, 7 March 11-1pm at St Heliers Library
iv) Drop In session on
a date, time and location to be confirmed in consultation with the Chairman.
c) delegates
to the following elected members and staff the power and responsibility to
hear from the public through “spoken/NZ sign language
interaction” in relation to the local board agreement at the Council’s
public engagement events during the consultation period for the 10-year
Budget 2018-2028:
i) Local
Board Members and Chairman
ii) General
Manager Local Board Services, Local Board Relationship Manager, Local Board
Senior Advisor, Local Board Advisor and Local Board Engagement Advisor
iii) any additional
staff approved by the General Manager Local Board Services or the Chief
Financial Officer.
d) adopts
the tabled 10-year Budget 2018-2028 local content for consultation and local
supporting information for consultation.
e) delegates
authority to the Chairman to approve any final minor changes required
following review by council’s legal team and/or Audit NZ, of the local
consultation content for the 10-year Budget 2018-2028 prior to publication,
including online consultation content, and should any changes be made they
are to be reported to the next business meeting.
CARRIED
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20
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Decision-making allocation update
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Resolution
number OR/2017/253
MOVED by Chairman C Davis, seconded by Member T Millar:
That the Ōrākei
Local Board:
a)
endorses the proposed allocation of non-regulatory
decision-making as attached to this report.
b)
requests the catch-all phrase “All other non-regulatory
activities of Auckland Council” defaulting to the Governing Body be
referred to the Auckland Governance Political Working Party for review as it
has not always been applied appropriately in the past.
c)
requests staff take into consideration the following when
applying the “All other non-regulatory activities of Auckland
Council” allocation:
i.
each instance be considered on a case by case basis and
reviewed based on its merits, with a first principle being local boards are
the decision-makers on non-regulatory activities
ii.
good analysis be undertaken to determine whether a decision
should be allocated locally
iii.
local board views on any allocation of non-regulatory
decision-making to the Governing Body occurring under the above catch phrase
be formally collated and reported on as input.
CARRIED
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22 Consideration
of Extraordinary Items
There were no
extraordinary items.
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23 Procedural motion to
exclude the public
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Resolution
number OR/2017/255
MOVED by Chairman C Davis, seconded by Member
R Rundle:
That the
Ōrākei Local Board:
a)
excludes the public from the following
part of the proceedings of this meeting on the grounds that the general
subject of the matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution relating
to the Optimisation of Council's Service Property Portfolio as follows:
C1 Optimisation of Council's
Service Property Portfolio
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains commercially sensitive information that may
prejudice future negotiations
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains commercially sensitive information that may
prejudice future negotiations
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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This resolution is made in
reliance on section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
section 6 or section 7 of that Act which would be prejudiced by the holding
of the whole or relevant part of the proceedings of the meeting in public.
b)
agrees that relevant staff supporting
the Ōrākei Local Board be permitted to remain for the confidential
Item after the public has been excluded, because of their knowledge which
will help the Ōrākei Local Board in its decision-making.
CARRIED
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3.44pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
4.17pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
4.19 pm The
Chairman thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōrākei Local Board
HELD ON
DATE:.........................................................................
CHAIRMAN:...............................................................
Item 18 tabled
documents:
Consultation document
Local board priorities
This
section sets out the key local priorities, including the key advocacy project, for each local board area for
2018/2019. We are seeking your feedback on whether we have got these priorities
right.
For more
information about the priorities for your local area, please see section XX of
the supporting information for this consultation document. For more information
about activities delivered in your local area, see section XX of the supporting
information of this consultation document.
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Local Board
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Key priorities
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Ōrākei
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·
Design a north-south connection from Stonefields to St Johns/Glen
Innes as a shared space for walkers, cyclists and vehicles through Colin
Maiden Park
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Improved walking routes, pest management and native planting,
for Kepa Bush and the Pourewa Valley environs
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Develop a Local Healthy Waterways Plan to improve waterways
and stormwater infrastructure throughout the Ōrākei Local Board
area
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To identify and improve the amenity and functionality of local
centres taking into consideration nearby commercial or residential
development opportunities
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Improve Tāmaki Drive
for all users leveraging off planned projects and visitors to events, such as
those identified in the Tāmaki
Drive Masterplan and possibly the Americas Cup.
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Ōrākei Local Board supporting information
Each year we plan the projects and initiatives we will
deliver in your local board area. These are based on our 2017 Local Board Plan,
which sets our three-year direction for the local board. We are seeking your
input on our proposals for the 2018/2019 financial year.
3.1 Ōrākei Local Board
Message from the Chair
This
year’s local board agreement will be the first year for the 10-year
Budget, and the first year for our Ōrākei Local Board Plan 2017. We
will continue to deliver the projects previously initiated, with a strong focus
on the environment. As always, we work within a tight financial envelope and
want to ensure the best value for money for our residents.
We maintain the
importance of well-connected communities, as you will see in our key advocacy
project. We believe our projects for 2018/2019 will continue to improve the
health of both our residents and environment, which should be viewed hand in
hand. We have been listening to your feedback for the last eight years
and this year we are not proposing any major changes to our work programme.
However, we seek your input once again to ensure we are on the right track.
We look forward
to hearing your views.
Colin Davis
Chairman
Ōrākei Local Board
What we propose in your
local board area in 2018/2019
Our focus for
2018/2019 is continuing to deliver the projects and priorities you have asked
for during past consultations, including the development of our local board
plan in 2017.
In 2018/2019 we plan to invest $8.5 million to renew and
develop assets in our local board area and $13.6 million to maintain and
operate these assets as well as prioritise other local initiatives. Our key projects for this year include:
·
Design a north-south connection
from Stonefields to St Johns/Glen Innes as a shared space for walkers, cyclists
and vehicles through Colin Maiden Park
·
Improved walking routes, pest
management and native planting, for Kepa Bush and the Pourewa Valley
environs
·
Develop a Local Healthy
Waterways Plan to improve waterways and stormwater infrastructure throughout
the Ōrākei Local Board area
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To identify and improve the
amenity and functionality of local centres taking into consideration nearby
commercial or residential development opportunities
·
Improve Tāmaki Drive for all
users leveraging off planned projects and visitors to events, such as those
identified in the Tāmaki Drive Masterplan and possibly the Americas Cup.
Our key advocacy project
In addition, we are advocating for a walking and
cycling linkage from Gowing Drive in Meadowbank, joining to the Glen Innes to Tāmaki
Drive Shared Path. The linkage would connect the communities of Meadowbank/St
Johns and Kohimarama/Mission Bay to each other, as well as decrease the number
of vehicles on St Johns and Kohimarama roads. This would also provide many
students a more direct and safe option to travel to school.
The link is
expected to cost approximately $6.3million with $2million to be funded by the
Ōrākei Local Board, and the remainder to be funded between the
Auckland Council Governing Body and NZ Transport Agency.
We propose that
the design and purchase of land would take place during 2018 with the link
being built in 2019. For some time this project has been widely supported
by residents in the Ōrākei Local Board area and the local board
received further support during the Ōrākei Local Board Plan 2017
consultation.
What do you think?
‘Have we
got our priorities right?’
·
Do you support our priority advocacy project for a linkage at
Gowing Drive to improve accessibility and safety for students and commuters?
·
Which of our local centres do you see as being a priority for
enhancement, such as quality urban design, beautification and creating a sense
of belonging for all residents?
o
Ellerslie
o
St Heliers
o
Lunn Avenue
o
Meadowbank
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Ōrākei (i.e. Kepa/Kupe Intersection)
o
Remuera
o
Other (Please specify)
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What is your number one improvement project for Tāmaki Drive
to assist us in making this strategic road work better for our residents?
·
Do you support our focus on Kepa Bush and Pourewa Valley for
ecological restoration and better accessibility? Are there any other
ecological areas which should be enhanced?
·
Do you support a safe, shared space for all road users through
Colin Maiden Park?
