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Papakura Local
Board
13 December
2017
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Papakura
Town Centre Safety
File No.: CP2017/26779
Purpose
1. Seeking
funding to extend the contract for security guards in the Papakura town centre
until the 2 March 2018.
Executive
summary
2. At
the 23 August 2017 business meeting the Papakura Local Board resolved to
allocate $70,000 to the Papakura Business Association to address safety issues
in the town centre and engage a town centre safety co-ordinator (Resolution
number PPK/2017/183).
3. At
the 25 October 2017 business meeting the board approved the final allocation of
funding to expend the budget for Papakura Town Centre safety (Resolution number
PPK/2017/225).
4. As
part of that allocation, the board extended the contract for the town centre
security guards until 5 January 2018 while the recruitment process was
undertaken for the appointment of the town centre safety co-ordinator.
5. No
suitable candidates were identified in the first round of the recruitment
process that would fulfil the requirements for the town centre safety
co-ordinator role.
6. Community
Empowerment staff have identified a $13,000 underspend in the
“Community-Led Placemaking – mara kai project” budget.
7. The
board is being asked to consider reallocating this underspend to further fund
the Papakura town centre security guards to 2 March 2018 which will allow the
recruitment process of the town centre safety co-ordinator to be concluded.
8. The
cost of the two rail guards from 1 July 2017 until 31 October 2017 has been
$44,403.70, which includes the security hut hire in the railway car park. To
date no contributions have been received from Auckland Transport.
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Recommendation/s
That the Papakura Local Board:
a) reallocate
$13,000 from the Community Empowerment Unit Community-Led Placemaking –
mara kai project budget line (SharePoint ID#537 and N.002363.05) to the
Papakura Business Association to extend the funding of the Papakura town
centre security guards until 2 March 2018.
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Comments
9. At
the 23 August 2017 the Papakura Local Board considered an item on town centre
security and safety and made the following resolutions:
Resolution number PPK/2017/183
MOVED by Deputy Chair Person F Auva’a and seconded
by Member K Winn
That the Papakura Local Board:
a) allocate
$70,000, from the Community-led place-making town centre initiatives and
economic development work programme budget line #535, to the Papakura Business
Association to address safety issues in the town centre which may include
engaging a town centre safety co-ordinator and enhancing the existing
Closed Circuit Television capability.
b) allocate
$33,000, from the Community-led place-making town centre initiatives and
economic development work programme budget line #535, for the two town centre
security guards to continue patrolling until 31 October 2017.
c) endorse the handover of
responsibility for security in the railway station car park to Auckland
Transport to manage.
CARRIED
10. Following on
from the above, at the 25 October 2017 the Papakura Local Board considered the
Papakura Town Centre Safety Review and Analysis report and resolved as follows:
Resolution number PPK/2017/225
MOVED by Member K Winn, seconded by Deputy Chairperson F
Auva'a:
That the Papakura Local Board:
a) receive the Papakura Town Centre Safety Review by Beca Ltd 2017.
b) endorse
handover of responsibility for recommendations relating to lighting and
roadwork, in particular alleyways, pavement demarcation and signage to Auckland
Transport.
c) request
staff undertake more work in relation to CCTV in Papakura as highlighted in the
Papakura Town Centre Safety Review by Beca Limited 2017.
d) approve
the allocation of the remaining budget of $49,372.74 as follows :
i) $10,000
to the Papakura Business Association for maintenance and beautifying the town
centre.
ii) $29,372.74
to Auckland Transport for lighting improvements, road maintenance, alleyways,
gates, pavement demarcation and signage. ($11,142.02 to be
reimbursed from Auckland Transport for railway guards for August 2017).
iii) $10,000
to extend the contract for guards in the town centre until the end of December
2017.
CARRIED
11. The process
to recruit a town centre safety co-ordinator is still underway. No suitable
applicants were forthcoming in the first recruitment round.
12. This
extension of the security guard contract as resolved by the board on the 25
October 2017, provides for funding until 5 January 2018. If no decision is made
at the Papakura Local Boards December business meeting there will be no
coverage for the months January and February while the recruitment process for
the town centre safety co-ordinator has not concluded. The February local board
meeting is scheduled for 28 February 2018.
13. The town
centre safety review budget for FY17/18 totalled $163,000. This budget has been
fully allocated and committed.
14. The Community
Empowerment staff have identified a $13,000 underspend in the
“Community-Led Placemaking – mara kai project” budget
(SharePoint ID#537). The board may wish to consider reallocating this funding
towards the extension of security guard contract to bridge the gap.
15. Staff advise
that $13,000 will most likely fund Papakura town centre security guards until
2 March 2018.
16. To continue
the town centre guard service from 3 March 2018 to 30 June 2018 would cost
approximately a further $26,000.
Auckland Transport rail guards
17. The
cost of the two rail guards from 1 July 2017 until 31 October 2017 has been
$44,403.70, which includes the security hut hire in the railway car park.
Council has received no invoices for rail guard costs from 1 November 2017
onwards.
18. To
date no contributions have been received from Auckland Transport towards these
outstanding costs. If the funds would be recouped from Auckland Transport this
funds could be utilized to cover the costs of the town centre guard service
until the end of financial year 2017/2018.
Options analysis
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Options
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Benefits
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Risk
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Option one
Status quo – do nothing
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· The
underspend can be used for place-making in another way rather than appointing
two security guards.
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· Decrease
in the perception of safety in the town centre, as there will be no security
guards on site or a town centre safety co-ordinator in place.
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Option two
Reallocate the identified underspend from the
‘mara kai’ project
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· Maintained
perception of safety with continuing the security guard presence in the town
centre over the January and February period while allowing time for the town
centre safety co-ordinator appointment process to be concluded.
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· This
is not sustainable going forward as there is no additional budget available
in the FY17/18 for any further extension of the security guards contract.
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Option three
Business Association apply for alternative funding
to cover security guards
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· Maintained
perception of safety with continuing the security guard presence in the town
centre.
· No
impact on the Local Boards LDI funding.
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· There
might not be any alternative funding sources available.
· There
are most likely time limitations to this option with the risk that funding
will not be available prior to the current security contract having come to
an end.
· The
proposal to fund town centre security guards may not meet external funding
organisations criteria.
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Consideration
Local
board views and implications
19. The
Papakura Local Board Plan 2017 has the following outcomes:
· a
strong local economy
· a
vibrant and prosperous metropolitan centre
· people
in Papakura lead active, healthy and connected lives
20. The board is
being asked to further fund the town centre security guards until a town centre
safety co-ordinator can be appointed who will review the options including
optimising the use of volunteer groups.
21. The
board’s funds are limited.
22. The board is
looking at options to maximise the safety outcomes for the town centre through
community-led collaboration.
Māori
impact statement
23. Māori
are affected and have an interest in any report on local activities in
Papakura. This report does not impact specific outcomes or activities and the
content of this report has no particular benefit to or adverse effect on
Māori.
24. The
local board funds community safety volunteer groups including the Papakura
Māori Wardens to work alongside other community organisations to improve
perceptions of safety in Papakura.
Implementation
25. The Community
Empowerment Unit will work with the community to implement the town centre
safety initiatives.
Attachments
There are no attachments for this report.
Signatories
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Authors
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Lee
Manaia - Local Board Advisor
Madelon de
Jongh – Senior Local Board Advisor
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Authorisers
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Sarah McGhee – Acting
Relationship Manager
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