Minutes of Waiheke Local Board

9.1	Mooring for the vessel "Kate" - Bernard Rhodes and Bill Kinghorn
	Bernard Rhodes and Bill Kinghorn were in attendance to seek the board’s support to moor the vessel “Kate” at Putiki Bay.
	Resolution number WHK/2017/209 MOVED by Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: a) thank Bernard Rhodes and Bill Kinghorn for their attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.1 Mooring for the vessel 'Kate' - Bernard Rhodes

9.2

Waiheke Tennis Club courts - Bill Kinghorn

Bill Kinghorn was in attendance to seek the board’s support to re-surface the tennis courts at Onetangi Sports Park.

Resolution number WHK/2017/210

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) thank Bill Kinghorn for his attendance and presentation.

CARRIED

9.3	Project proposal for 'cultural narratives' funding for 2018 - George Kahi
	George Kahi was in attendance to present a project proposal for ‘cultural funding’ for 2018 to the board.
	Resolution number WHK/2017/211 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) thank George Kahi for his attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.3 Project proposal for 'cultural narratives' funding for 2018 - George Kahi

9.4	Free Waiheke - Ross Gillespie
	Ross Gillespie was in attendance to present to the board on ‘Free Waiheke’ and a number of other issues.
	Resolution number WHK/2017/212 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) thank Ross Gillespie for his attendance and presentation. b) note the tabled document and attach it to the minutes. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.4 Free Waiheke - Ross Gillespie

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's update

Resolution number WHK/2017/213

MOVED by Chairperson P Walden, seconded by Member S Brown:

That the Waiheke Local Board

a) note the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

CARRIED

New community lease to Waiheke Community Art Gallery Incorporated for the Kiln Shed, 4 Korora Rd, Oneroa, Waiheke Island

Resolution number WHK/2017/214

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) grant a lease of the small shed at 4 Korora Rd to the Waiheke Community Art Gallery Incorporated subject to:

i) Notification to the Art Complex occupants and immediate neighbours of the proposal.

ii) Advise the iwi groups with an interest the island of the proposal.

iii) There being no adverse comment resulting from the notification.

b) approve a lease term of five (5) years from 14 December 2017 with no right of renewal.

c) approve a rental of one ($1) per annum plus GST if requested.

d) approve a maintenance charge of $175 plus GST per annum with the first two years forgiven to compensate the tenant for attending to deferred maintenance of the shed.

e) request the kilns be made available to other users if required, subject to that use being supervised by the course Tutor.

f) request that the gallery provide safety equipment and implement procedures to ensure the safety of those participating in the course activities.

CARRIED

Funding of rock revetment sea wall at Picnic Bay Reserve

Resolution number WHK/2017/215

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) contribute a maximum of $64,000 of LDI discretionary capex budget in FY 2018 towards the community led build of a 75m long section of rock revetment sea wall at Picnic Bay Reserve, noting initial local board contribution was estimated at $45,000.

b) note the contribution as per resolution a) will be dependent on a signed agreement covering the following:

· Auckland Council approving a works methodology prior to works starting;

· Proof of sufficient funding to be provided, confirming works as proposed can be completed;

· Appropriate consultation with the council in relation to the development and implementation of a Health and Safety Plan prior to works starting;

· A requirement that a suitably qualified and experienced contractor is engaged by the community to manage the project;

· Physical works to be project managed by the community’s contractor;

· Progress reporting to be provided via contractor for community and Local Board information.

c) allocate LDI discretionary capex budget of $10,000 in FY 2018 and $40,000 in FY 2019 to enable Community Facilities to deliver drainage infrastructure improvements to address stability and slumping issues at Picnic Bay Reserve.

CARRIED

Waiheke Island Inorganic Trial September 2016 – June 2017

Resolution number WHK/2017/216

MOVED by Member S Brown, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the Waiheke Inorganic Trial September 2016 – June 2017 report and next steps for inorganic collections on Waiheke.

CARRIED

Panuku Development Auckland Local Board Six-Monthly Update 1 May to 31 October 2017

Resolution number WHK/2017/217

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the Panuku Development Auckland Local Board update for 1 May to 31 October 2017.

b) note its October and November 2017 meeting resolutions to urgently fund and develop a small and large passenger vehicles parking area for vehicles that are pre-booked adjoining the Harbourmasters building for use over the 2017/18 summer period and to be reviewed for effectiveness thereafter.

c) thank Panuku Development Auckland for its willingness to engage constructively with the board on future uses of the Lemon Hill lease area at 10 Ocean View Road, Matiatia in anticipation of the lease expiry in 2019.

d) confirm its support for the Lemon Hill lease being extended to 2021 provided this enables carparking lost by the proposed development in b) to be relocated to that lease area and is compatible with the boards short and long-term aspirations for the Matiatia precinct to be explored.

e) request that Panuku agree to transfer the Lemon Hill lease to Auckland Council Community Facilities to enable a service lease which supports the proposals outlined in b) and d) and for the board to have a leadership role in this process.

f) note that it already has expressions of interest in commercial uses for the Harbourmasters site which supports the uses outlined in b) and d).

g) request that Community Facilities support the approach in e) if it is commercially viable.

h) agree to allocate opex budget of around $50,000 to support any shortfall resulting from the transfer in e).

i) request Panuku submit the updated restoration and revegetation plan for Hoporata Quarry requested early in 2017, and the plan for its return to public reserve, before further consideration is given to the lease extension.

CARRIED

Land owner approval for Awaawaroa wetland planting project

Resolution number WHK/2017/218

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) approve the granting of the land owner approval application to Conservation Volunteers New Zealand and Friends of Awaawaroa Wetland to undertake wetland restoration, signage and boundary fencing of Awaawaroa wetland (Lot 5 DP 165463, Lot 6 DP 165463, Lot 7 DP 165463, Lot 8 DP 165463).

CARRIED

Waitangi Day funding

Resolution number WHK/2017/219

MOVED by Chairperson P Walden, seconded by Member S Brown:

That the Waiheke Local Board:

a) approve a grant of $3,000 to Piritahi Marae from the 2017/2018 “Local Māori Responsiveness” locally driven initiatives (LDI) budget to support the Waitangi Day celebration on 6 February 2018.

CARRIED

Market Research on the Demand for Resthome Level Care Facilities on Waiheke Island

Resolution number WHK/2017/220

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the Report on Demand for Rest Home Level Care Facilities on Waiheke Island.

b) approve the sum of $1,575 to cover GST not previously provided for.

c) thank the Housing Steering Group and researchers Pam Oliver and Sue Watson for their work on the report.

CARRIED

Revising the local board Standing Orders

Resolution number WHK/2017/221

MOVED by Member B Upchurch, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) adopt the standing orders detailed in Attachment A to the agenda report, entitled “Auckland Council Standing Orders of the Local Board”, in replacement of its current standing orders.

CARRIED

Decision-making allocation update

Resolution number WHK/2017/222

MOVED by Chairperson P Walden, seconded by Member S Brown:

That the Waiheke Local Board:

a) delegate to Chairperson P Walden and Member J Meeuwsen to provide feedback on the decision-making allocation update.

CARRIED

22	Ten Year budget 2018-2028 Consultation
	Resolution number WHK/2017/223 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a) agree, subject to approval by the governing body, to hold the following spoken interaction event during the consultation period: i) Have Your Say Event, Tuesday 6 March 2018, 5:30pm – 7:30pm at the Local Board Office, 10 Belgium Street, Ostend. b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken/NZ sign language interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028: i) Local Board Members and Chair, ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer. c) note and adopt Attachment A local content for consultation and Attachment B local supporting information for consultation (as tabled), including the key advocacy project. d) delegate authority to the local board chair to approve any final minor changes required following review by the council’s legal team and/or Audit NZ, of the local consultation content for the 10-year Budget 2018-2028 prior to publication, including online consultation content, and should any changes be made they are to be reported to the next business meeting. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Attachment A - Local content for consultation b Attachment B - Local supporting information for consultation

Local board feedback on rates remission and postponement policy review

Resolution number WHK/2017/224

MOVED by Member S Brown, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) delegate to Chairperson P Walden and Member J Meeuwsen to provide feedback on the options to address the legacy council remission and postponement schemes.

CARRIED

Board member's report

Resolution number WHK/2017/225

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note Board Member Shirin Brown’s report.

CARRIED

Chairperson's report

Resolution number WHK/2017/226

MOVED by Member J Meeuwsen, seconded by Member S Brown:

That the Waiheke Local Board:

a) note the verbal report from Chairperson Paul Walden.

CARRIED

Waiheke Local Board workshop record of proceedings

Resolution number WHK/2017/227

MOVED by Chairperson P Walden, seconded by Member S Brown:

That the Waiheke Local Board

a) note the record of proceedings of the Waiheke Local Board workshops held on 16 November, 23 November and 30 November 2017.

CARRIED

List of resource consents

Resolution number WHK/2017/228

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the lists of resource consents lodged related to Waiheke Island from 11 to 19 November, 20 to 26 November and 27 November to 1 December 2017.

CARRIED

Governance Forward Work Programme

Resolution number WHK/2017/229

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the Governance Forward Work Programme.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

The Chairperson closed the meeting with the following karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

6.46 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch

Councillor	Mike Lee