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Waitākere
Ranges Local Board
14 December
2017
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1 Welcome
The Chairperson
opened the meeting and welcome those present.
2 Apologies
3 Declaration
of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making when
a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are declared interests of the Waitakere Ranges Local
Board.
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board – Elected Member
· Women’s
Health Action Trust – Patron
· New
Zealand Society of Genealogists – Member
· New
Zealand Military Defence Society – Member
· Cartwright
Collective – Member
· Titirangi
RSA – Member
· Portage
Trust – Member
· West
Auckland Trust Services - Director
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Neil Henderson
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· Portage
Trust – Elected Member
· West
Auckland Trust Services (WATS) Board – Trustee/Director
· Whau
River Catchment Trust - Employee
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Greg Presland
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· Lopdell
House Development Trust – Trustee
· Whau
Coastal Walkway Environmental Trust – Trustee
· Combined
Youth Services Trust – Trustee
· Glen
Eden Bid - Member
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Steve Tollestrup
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·
Waitakere Licensing Trust – Elected Member
· Waitakere
Task force on Family Violence – Appointee
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Saffron Toms
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NIL
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Denise Yates
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· Friends
of Arataki Incorporated – Committee member
· EcoMatters
Environment Trust – Trustee
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Member
appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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Friends of Arataki Incorporated – Trustee
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Neil Henderson
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·
Friends of Arataki Incorporated – Trustee
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Rural Advisory Panel - Member
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Steve Tollestrup
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Glen Eden Business Improvement District
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Greg Presland
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Glen Eden Business Improvement District (alternate)
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Saffron Toms
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·
Ark in the Park
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There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
The Waitakere
Ranges Local Board acknowledged Sharon Davies for her work as a Local Board
PA/Liaison-Waitakere Ranges and congratulate her on her 10th year
anniversay with Auckland Council.
7 Update from Ward Councillors
Councillors
Linda Cooper and Penny Hulse provided the members with matters being addressed
by Governing Body including:
·
Rahui/Kauri dieback update
·
Marae at Te Henga update
8 Deputations
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8.1
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Deputation: Te Henga Quarry park and
its visitor management
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Mark Allen from Bethells Valley Volunteer Rural Fire spoke
to the board regarding the Te Henga Quarry park and its visitor management
and their concerned at the number of visitors to the Waitakere Quarry
Scenic Reserve parking on Te Henga Road.
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A presentation was provided. A copy has been placed
on the official minutes and is available on the Auckland Council website as
minutes attachment.
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Resolution
number WTK/2017/169
MOVED by Member S Coney, seconded by Member N Henderson:
That the Waitākere
Ranges Local Board:
a) receive
the deputation submission from Mark Allen, Bethells Valley Volunteer Rural
Fire representative.
CARRIED
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Attachments
a BVVRFF presentation to Waitakere Ranges Local Board
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8.2
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Deputation: Friends of Armour Bay
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Friends of Armour Bay updated the Local
Board on their progress and formally request that the Local baord support
their proposal for the chemical-free management of Armour Bay Reserve.
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Resolution
number WTK/2017/170
MOVED by Chairperson G Presland, seconded by Deputy
Chairperson S Toms:
That the Waitākere
Ranges Local Board:
a) receive
the deputation submission from the Friends of Armour Bay and thank her for
attending the Waitakere Ranges Local Board meeting.
b)
request that staff investigate and report back to the
local board on how the goal of community-management or contract-management of
Armour Bay Reserve without chemical maintenance can be progressed to
agreement.
c) Urgently
progresses the signing of an MOU with the Friends of Armour Bay.
CARRIED
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
Under Standing
Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter
a previous resolution) a Notice of Motion has been received from Member Sandra
Coney for consideration under item 12.
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12
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Notice of Motion: Member Sandra Coney
- Reserve revocation 240a Bethells Road, Te Henga
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Resolution
number WTK/2017/171
MOVED by Member S Coney, seconded by Member S Tollestrup:
That the Waitākere Ranges Local Board:
a) request that Auckland Council undertakes the process to transfer
the land at 240a Bethells Road, Te Henga, to Te Kawerau a Maki Tribal Trust
to enable the iwi to establish a marae and papakainga
b) that processes in a) include consideration of lifting the
Reserve Act status on the land to enable transfer.
CARRIED
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13
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New community lease to The West Coast
Community Arts Trust, 21 Seaview Road, Piha
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Resolution
number WTK/2017/172
MOVED by Member S Coney, seconded by Member N Henderson:
That the Waitākere
Ranges Local Board:
a) grant
a new community lease to The West Coast Community Arts Trust for the Old Piha
Fire Station located on Piha Domain, 21 Seaview Road, Piha (Attachment A) on
the following terms and conditions:
i) term:
five years commencing 1 February 2018 with one five-year right of renewal;
ii) rent:
$1.00 plus GST per annum if requested;
iii) maintenance
fee: $250.00 plus GST per annum;
iv) The
West Coast Community Arts Trust has been made aware that there is a risk of
the building being flooded by rising stream levels from time to time during
the term. The arts trust accepts that it is taking on the new term of
the lease on the basis that the building may be damaged by flooding and
become uninhabitable. If it floods to the point where it is no longer
possible for occupation of the building by the arts trust to continue,
council may terminate the lease immediately without financial compensation to
the Trust for early termination the lease;
v) in
the event of forced temporary or permanent vacation, as set out in
‘iv)’, the Waitākere Ranges Local Board and/or Auckland Council shall be under no
obligation to provide substitute premises to the Trust under a replacement
lease;
vi) The
West Coast Community Arts Trust indemnifies Auckland Council against any and
all claims for damage or loss caused to the arts trust’s fixtures,
fittings, chattels and items held in its possession on trust (artworks owned
by third parties on temporary loan or display);
vii) Auckland
Council to have access through the lease area to the Piha Stream so it can maintain,
mitigate or undertake any works including additional planting to prevent
further erosion;
viii) The
West Coast Community Arts Trust Community Outcomes Plan as approved be
attached to the community lease document (Attachment B);
b) agree all other terms and conditions in accordance with the
Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines
July 2012.
CARRIED
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14
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Waitakere Ranges Heritage Area Local Parks
Design Guidelines Consultation
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A copy of the Waitakere Ranges Heritage
Area Local Parks Design Guidelines Consultation report and attachments A
– draft Waitakere Ranges Heritage Area Local Parks Design Guidelines,
attachment B – Consultation Display Boards, attachment C –
Feedback forms and attachment D – WRLB Community Groups WRHA DesGuide
were tabled at the meeting. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachments.
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Resolution
number WTK/2017/173
MOVED by Member S Coney, seconded by Member N Henderson:
That the Waitakere Ranges Local Board:
a)
approve consultation for the draft Waitakere Ranges Heritage
Area Local Parks Design Guidelines.
b) delegate
authority to the Waitakere Ranges Local Board Parks Portfolio holder for
final approval of consultation material for open days.
CARRIED
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Attachments
a WRHA Local
Parks Design Guidelines Consultation report
b Draft
Waitakere Ranges Heritage Area Local Parks Design Guidelines
c Consultation
Display Boards
d Feedback forms
e WRLB
Community Groups WRHA DesGuide
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Deputy Chairperson
S Toms left the meeting at 7.52 pm.
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15
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Waitākere Ranges, Quick Response
Grants, Round Two 2017/2018
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Resolution
number WTK/2017/174
MOVED by Member S Tollestrup, seconded by Member D Yates:
That the Waitākere
Ranges Local Board:
a) agree to the following allocations for Round Two of 2017-18
Waitākere Ranges Quick Response Grants applications as listed in Table One below:
Table One: Waitākere Ranges Quick Response Grants: Round Two Applications
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Applicant
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Project
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Amount allocated
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Waitakere
Japanese Supplementary School (trading as WJSS after-school program)
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Towards venue
hire for Waitakere Japanese Supplementary School after-school program for
the second term of 2018.
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$600
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Glen Eden
Community Patrol
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Towards Glen
Eden Community Patrol first aid training.
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$1200
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Bishop Stream
Neighborhood Garden
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Towards
replacement of logs and topsoil in Bishop Stream Neighborhood Garden.
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$750
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Glen Eden
Baptist Church
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Towards camp
site hire, food and transportation for Youth Water Weekend 2018.
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$900
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The Kindness
Institute
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Towards wages
for a stress management coach to implement the stress management and
well-being programme for marginalised youth.
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0
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Konini Primary
School
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Towards creating
new pathways, maintenance of existing pathways and removal of three exotic
trees.
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0
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Nandan (Indian
Bengali Association) Incorporated.
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Towards venue
hire for Nandan Arts and Culture Festival.
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$1,000
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Waitakere Hindi
Language and Cultural School
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Towards costs of
hall hire, salaries for music and dance teachers, practice
hall and musical instruments hire, food and prizes for the “Hindi
Music and Dance Night.”
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0
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Glenora Netball
Club Incorporated
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Towards a
netball training kit, fitness training ladder, team kit bags, first aid
kits, uniforms, umpire costs and competition entry fees to establish a
youth netball squad.
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$1,000
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Helen Fergusson
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Towards venue
hire and Instructor costs to implement a free well-being and movement based
mindfulness workshop series for teenagers and adults.
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$0
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Total:
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$5,450
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CARRIED
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16
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Ecological Volunteer and Environmental
Programme FY 17-18
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Resolution
number WTK/2017/175
MOVED by Member N Henderson, seconded by Member S Coney:
That the Waitākere
Ranges Local Board:
a) approve the following indicative allocations to projects in the Waitakere Ranges Local Parks Ecological Volunteer and
Environmental Programme:
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Proposed Waitakere Ranges
2017-2018 volunteer work programme
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Group
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Activity
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Park
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Budget
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Armour Bay Community Group
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Planting
Plant preparation
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Armour Bay
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$550
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South Titirangi Neighbourhood
Network
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Planting
Plant preparation
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5 reserves in South Titirangi
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$3,740
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Local residents
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Arundo donax Control
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Little Muddy Creek
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$9,046
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Planting
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As above
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$2,254
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Local residents
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Planting
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Milan Reserve
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$2,000
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Local residents
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Planting
Site prep – plan for
prepping difficult bamboo area
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Glucina Reserve
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$8,500
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Community events
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Guided walk programme
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Various parks (TBC)
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$500
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Community Planting BBQ
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As above
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$2,110
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Miscellaneous expenditure
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As documented above.
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Various parks
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$4,300
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Total:
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$33,000
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b) delegate authority to the
Team Leader Volunteering and Programmes to approve variations to the
Volunteer Programme up to the value of $5,000, in consultation with the Local
Board Chair and Parks Portfolio Holder, so that council can be responsive in
its support of community volunteers over the year.
CARRIED
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Deputy Chairperson
S Toms returned to the meeting at 7.58 pm.
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17
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New Road Name Approval for the residential
subdivision by Terra Consultants at 15 Burton’s Drive, Swanson.
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Resolution
number WTK/2017/176
MOVED by Member S Coney, seconded by Deputy Chairperson S
Toms:
That the Waitākere
Ranges Local Board:
a)
approves the proposed road names for
the new JOAL’s constructed within the subdivision being undertaken by
Terra Consultants at 15 Burton’s Drive, Swanson:
· JOAL 1 – Mara Waina Rise
· JOAL 2 – Matatika Rise
· JOAL 3 – Ani Rangitunoa Lane with Ani Lane
being the alternate
CARRIED
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18
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Auckland Council’s Quarterly
Performance Report: Waitākere Ranges Local Board for quarter one, 1 July
- 30 September 2017
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Resolution
number WTK/2017/177
MOVED by Deputy Chairperson S Toms, seconded by Member S
Tollestrup:
That the Waitākere
Ranges Local Board:
a) receive
the performance report for the financial quarter ending 30 September 2017
b) approves
in principle funding of up to $1500 per annum to the Piha Community Library
Trust for insurance of the Piha Library building owned by Piha
Ratepayers’ and Residents Association Incorporated
i) approves
in principle funding of $1500 per annum to cover the costs of contents and
public liability insurance for the Piha Community Library Trust
ii)
payments of b) and b(i) are to commence from the signing of new
lease agreements:
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between Auckland Council landlord and Piha Ratepayers’
and Residents Association Inc. as lessee
·
between Piha Ratepayers’ and Residents Association
Inc. as subleasor and Piha Community Library Trust sublessee
iii) that
the insurance providers are to be approved by Auckland Council officers with
a view to taking advantage of the rates that the council can obtain.
CARRIED
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19
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Draft Waitakere Ranges Greenways Plan
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Resolution number WTK/2017/178
MOVED by Member N
Henderson, seconded by Member D Yates:
That the
Waitākere Ranges Local Board:
a) endorse
the draft Waitakere Ranges Greenways Plan in Attachment B for public
consultation.
b) approve
the proposed consultation approach outlined in the report.
c) delegate
authority to the Local Board Chairperson and Sport and Recreation Portfolio
Holder to approve minor editorial changes to the draft plan prior to
consultation.
d) approve
an allocation of up to $5000 to cover any additional costs associated with
developing the Greenways Plan through to completion, with
the Relationship Manager or Lead Financial Advisor, David Rose, authorised to
identify an appropriate budget.
CARRIED
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21
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LB feedback on Rates remission and
postponement policy review
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Resolution
number WTK/2017/180
MOVED by Member S Coney, seconded by Member D Yates:
That the Waitākere
Ranges Local Board:
a)
receive the LB feedback on Rates
remission and postponement policy review report
b)
delegate to Deputy Chair and Member Coney for
feedback
c) agree
that the confidential Attachment D remain confidential.
CARRIED
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22
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10-year Budget 2018-2028 consultation
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A copy of Attachment A –
Local content for consultation and Attachment B – Local supporting
information for consultation were tabled at the meeting. A copy has
been placed on the official minutes and are available on the Auckland Council
website as minutes attachment.
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Resolution
number WTK/2017/181
MOVED by Member N Henderson, seconded by Deputy
Chairperson S Toms:
That the Waitākere
Ranges Local Board:
a)
agree, subject to approval by the governing body, to hold the
following Have Your Say spoken interaction event during the consultation
period
i)
Glen Eden Recreation Hall Have Your Say event, Thursday 8 March
at 6.00pm.
b)
Note the following additional information activities:
i)
Titirangi Market drop in session, Sunday 25 March 10.00am
c) delegate
to the following elected members and staff the power and responsibility to
hear from the public through “spoken/NZ sign language
interaction” in relation to the local board agreement at
the council’s public engagement events during the consultation
period for the 10-year Budget 2018-2028:
i) Local Board Members and
Chair
ii) General Manager Local Board
Services, Local Board Relationship Manager, Local Board Senior Advisor, Local
Board Advisor
iii) any additional staff approved by the
General Manager Local Board Services or the Chief Financial Officer
d) adopt
local content for consultation and local supporting information for
consultation, including their key advocacy project (tabled).
e) delegate
authority to the local board chair to approve any final minor changes
required following review by council’s legal team and/or Audit NZ, of
the local consultation content for the 10-year Budget 2018-2028 prior to
publication, including online consultation content, and should any changes be
made they are to be reported to the next business meeting.
CARRIED
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Attachments
a Local
content for consultation
b Local
supporting information for consultation
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23
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Decision-making allocation update
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Resolution
number WTK/2017/182
MOVED by Member S Coney, seconded by Deputy Chairperson S
Toms:
That the Waitākere
Ranges Local Board:
a)
receive the decision-making allocation
update report
b) request that the decision making allocations
acknowledges the requirement of the Governing Body to consult with Local
Boards when developing regional policy and plans which effect Local Boards
CARRIED
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Chair Presland voted against this motion.
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26
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Portfolio Update Report: Member Sandra
Coney
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Resolution
number WTK/2017/185
MOVED by Member S Coney, seconded by Chairperson G
Presland:
That the
Waitākere Ranges Local Board:
a) receive
the Portfolio Update from Member Sandra Coney.
b) request that officers report back to the local board with urgency
on:
i) which local parks contain kauri
ii) what signage and hygiene measures are in
place at those parks
iii) whether any surveys or tests have been carried
out in those parks to ascertain whether any trees are infected
iv) recommendations as to whether any tracks/parks
should be closed.
CARRIED
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29 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
9.52 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
