Minutes of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

20 February 2018

There were no apologies.

Secretarial Note: Apologies from Councillor Chris Darby and Councillor Richard Hills for absence noted.

Secretarial Note: Chairperson Gillon noted a possible perceived non-financial conflict of interest in relation to item 13 - Dacre Park Upgrade Report. The Chairperson stated that he does not have a non-financial conflict of interest and will consider the views of all parties when voting on the item.

4 Confirmation of Minutes

Resolution number DT/2018/1

MOVED by Deputy Chairperson GW Wood, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) confirms the ordinary minutes of its meeting, held on Tuesday, 12 December 2017 as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

2018 New Year Honours in New Zealand

Resolution number DT/2018/2

MOVED by Deputy Chairperson GW Wood, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) acknowledges and congratulates the appointments of the 2018 New Year Honours in New Zealand.

CARRIED

6.2	Patricia Mary Stafford-Bush, JP - 2018 New Year Honours
	Member Cohen provided an acknowledgement congratulating Patricia Mary Stafford-Bush, JP for being awarded The Queen’s Service Medal in the 2018 New Years Honours. A copy of the written acknowledgement has been attached to the official minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2018/3 MOVED by Member M Cohen, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) acknowledges and congratulates Patricia Mary Stafford-Bush, JP for being awarded The Queen’s Service Medal in the 2018 New Year Honours. CARRIED
	Attachments a Acknowledgement - Patricia Mary Stafford-Bush, JP

6.3

Design the Future Competition

Resolution number DT/2018/4

MOVED by Chairperson G Gillon, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) acknowledges and congratulates Cohen Logue from Takapuna Primary School and Nikita Lee from Devonport Primary School for their impressive entries and placing as runner-up’s of the Design the Future competition.

CARRIED

6.4

Bill Plunket

Resolution number DT/2018/5

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) acknowledges the passing of Bill Plunket and his contributions to the North Shore community.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Allen Hill Neighbours - Dacre Park
	Michele Lennan and Elaine Sawyer from Allen Hill Neighbours were in attendance to address the board in support of this item.
	Resolution number DT/2018/6 MOVED by Member M Cohen, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) receives the presentation from Allen Hill Neighbours on Dacre Park and thanks Michele Lennan and Elaine Sawyer for their attendance. CARRIED

9.2	North Shore United AFC Inc - Dacre Park
	Steve Browning and Donn Robert from North Shore United AFC Inc were in attendance to address the board in support of this item.
	Resolution number DT/2018/7 MOVED by Member J McKenzie, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) receives the presentation from North Shore United AFC Inc on Dacre Park and thanks Steve Browning and Donn Robert for their attendance. CARRIED

9.3

Ruth Jackson - 40 Anzac Street, Takapuna

Ruth Jackson was in attendance to address the board in support of this item.

Resolution number DT/2018/8

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) receives the presentation from Ruth Jackson on 40 Anzac Street, Takapuna and thanks her for her attendance.

CARRIED

9.4

Takapuna Beach Business Association - 40 Anzac Street, Takapuna

Terence Harpur, Chief Executive of Takapuna Beach Business Association was in attendance to address the board in support of this item.

Resolution number DT/2018/9

MOVED by Member M Cohen, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) receives the presentation from Takapuna Beach Business Association on 40 Anzac Street, Takapuna and thanks Terence Harpur for his attendance.

CARRIED

Member J McKenzie left the meeting at 5.08pm.

Member J McKenzie returned to the meeting at 5.10pm.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 2.5 a Notice of Motion has been received from Member Cohen for consideration under item 12.

Notice of Motion - Mike Cohen - 40 Anzac Street, Takapuna

In accordance with Standing Order 2.5.6 Member Cohen sought the consent of the meeting to enable alteration of the notice of motion. The Chairperson put this to an informal vote and a majority of members provided consent to alter the original motions.

A copy of the ammended notice of motion has been attached to the official minutes and can be viewed on the Auckland Council website.

Motion

Resolution number DT/2018/10

MOVED by Member M Cohen, seconded by Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) recognises Takapuna’s unique location and the opportunities for a vibrant people orientated town centre, requires short-stay car parking directly adjacent to the shopping precinct, to ensure customers commitment to the community by provision of convenient connectivity.

A division was called for, voting on which was as follows:

For

Chairperson G Gillon

Deputy Chairperson GW Wood

Member M Cohen

Member J McKenzie

Member J O'Connor

Member M Sheehy

Against

Abstained

The motion was declared carried by 6 votes to 0.

CARRIED

b) regards the land ‘ownership and use’ at 40 Anzac Street, Takapuna, as a local “Strategic Asset” in democratic representation of the Devonport-Takapuna Local Board communities; as is the statutory obligation of the local board under Section 10 of the Local Government Act 2002.

A division was called for, voting on which was as follows:

For

Member M Cohen

Chairperson G Gillon

Member J O'Connor

Against

Member J McKenzie

Member M Sheehy

Deputy Chairperson GW Wood

Abstained

The motion was declared EQUAL by 3 votes to 3.

The Chairperson exercised his casting vote for so the motion was Carried.

The motion was declared CARRIED

CARRIED

c) reinforces local board resolution number DT/2017/228 noting that the central Anzac Street carpark is integral to the Takapuna retail and hospitality business district, and that the current 270 carparks at the Anzac Street site should be protected.

A division was called for, voting on which was as follows:

For

Chairperson G Gillon

Deputy Chairperson GW Wood

Member M Cohen

Member J McKenzie

Member J O'Connor

Member M Sheehy

Against

Abstained

The motion was declared carried by 6 votes to 0.

CARRIED

d) regards the purpose to reclassify 40 Anzac Street, Takapuna as “strategic” under Section 5 of the Local Government Act 2002 reinforces its “significance” to the community, to ensure that the local authority understand that it is not “superfluous to use” and is not “an excellent example of land suitable for immediate disposal” as detailed in Panuku’s Statement of Intent, nor meeting its best potential by the transition into “urban housing”, as its current use and future “urban renewal” potential as both parking and open space are integral to the success and identity of the community.

A division was called for, voting on which was as follows:

For

Member M Cohen

Member J O'Connor

Against

Chairperson G Gillon

Deputy Chairperson GW Wood

Member J McKenzie

Member M Sheehy

Abstained

The motion was declared lost by 2 votes to 4.

LOST

e) regards that the classification of 40 Anzac Street, Takapuna as a “strategic asset” will ensure the provision of “service and infrastructure” and that it “meets the current needs of the community” as is the statutory obligation of the local authority under Section 10 of the Local Government Act 2002, which allows the lcal board’s decision to better “enable the purpose of local government to be given effect to within the local board area” in accordance with Section 10(b) of the Local Government Act 2002.

A division was called for, voting on which was as follows:

For

Member M Cohen

Member J O'Connor

Against

Chairperson G Gillon

Deputy Chairperson GW Wood

Member J McKenzie

Member M Sheehy

Abstained

The motion was declared lost by 2 votes to 4.

LOST

f) regards the protection of the “5 hours or less” short-stay car-parking provision at the 40 Anzac Street, Takapuna location will both support and enable the legislative obligation of Auckland Council’s council-controlled organisations (CCOs) to provide “connectivity and accessibility” to increase public wellbeing under their Section 13.3 Accountability Policy.

A division was called for, voting on which was as follows:

For

Member M Cohen

Member J O'Connor

Against

Chairperson G Gillon

Deputy Chairperson GW Wood

Member J McKenzie

Member M Sheehy

Abstained

The motion was declared lost by 2 votes to 4.

LOST

g) regards that continued provision of the 40 Anzac Street, Takapuna location for parking ensures obligations under the Human Rights Act 1993 are met; whereby the local board does not go “beyond its power” to discriminate against community access for aged residents and parents or grandparents with young children, who require parking with immediate proximity to the shopping precinct, as detailed under Section 134.1.(b) and (c), whereby elimination of the Anzac Street carpark would both refuse their right and require that they cease to use parking facilities that currently provide them with close and continued access to their community, and that this parking location is necessary under Section 73 (b) of the Act to provide “measures to ensure equality”, whereby “those persons or groups need or may reasonably be supposed to need assistance or advancement in order to achieve an equal place with other members of the community”, whilst acknowledging that Takapuna has people with disabilities, which is further compounded by an aging population.

A division was called for, voting on which was as follows:

For

Member M Cohen

Member J O'Connor

Against

Chairperson G Gillon

Deputy Chairperson GW Wood

Member J McKenzie

Member M Sheehy

Abstained

The motion was declared lost by 2 votes to 4.

LOST

h) requests that in March 2018, the Auckland Council’s Planning Committee register 40 Anzac Street, Takapuna on the local Strategic Asset Policy classification list, for both Takapuna and the wider Devonport-Takapuna Local Board area in accordance with Section 76AA sub section (3) of the Local Government Act 2002, whereby under sub section (5) the local board proposes that it considers on reasonable grounds that it has sufficient information about community interests and preferences to enable the purpose of the policy to be achieved without any further consultation required.

A division was called for, voting on which was as follows:

For

Member M Cohen

Member J O'Connor

Against

Chairperson G Gillon

Deputy Chairperson GW Wood

Member J McKenzie

Member M Sheehy

Abstained

The motion was declared lost by 2 votes to 4.

LOST

i) regards it as crucial that the public land at 40 Anzac Street, Takapuna is retained in its current form to future proof for future generations to best respond to the needs of the Takapuna metro centre and its future growth and enable it progress to create a genuine people and pedestrian oriented place to live, work, play and study.

A division was called for, voting on which was as follows:

For

Chairperson G Gillon

Deputy Chairperson GW Wood

Member M Cohen

Member J McKenzie

Member J O'Connor

Member M Sheehy

Against

Abstained

The motion was declared carried by 6 votes to 0.

CARRIED

j) recommends to the working party established by the Governing Body on 28 September 2017 to consider ongoing joint governing body / local board governance issues (resolution number GB/2017/123), that the current Allocation of Decision-Making Responsibility for Non-Regulatory Activities document be reviewed to enable local boards to have more direct decision-making over local assets that the respective community and local board deem to be strategic in nature.

A division was called for, voting on which was as follows:

For

Chairperson G Gillon

Deputy Chairperson GW Wood

Member M Cohen

Member J McKenzie

Member J O'Connor

Member M Sheehy

Against

Abstained

The motion was declared carried by 6 votes to 0.

CARRIED

Attachments

a Amended notice of motion - Mike Cohen - 40 Anzac Street, Takapuna

Member J McKenzie left the meeting at 5.52pm.

Member J McKenzie returned to the meeting at 5.55pm.

Deputy Chairperson GW Wood left the meeting at 5.55pm.

Deputy Chairperson GW Wood returned to the meeting at 5.57pm.

Dacre Park Upgrade Report

Kris Bird, Manager – Sports Park Design and Programme was in attendance to address the board in support of this item.

Resolution number DT/2018/11

MOVED by Deputy Chairperson GW Wood, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) supports option one – Dacre Park as referenced in the agenda report as the preferred site to address the playing capacity shortfall in the Devonport, Hauraki and Belmont sports catchment.

b) provides land owner approval for option four as articulated in the agenda report as the preferred upgrade option, which includes:

i) the installation of a full sized hybrid turf field and training standard lights;

ii) the installation of 43 additional car parks, the creation of a new northern entrance, internal access road, new footpaths and removal of perimeter fence; and

iii) restricting the use of lights to training sessions only, on Tuesday – Friday evenings from 5pm to 8pm.

b) notes the residents’ concerns regarding traffic and noise and recommends to Auckland Council’s Regulatory department that the resource consent be fully notified due to significant public interest in the project.

d) requests that Auckland Council’s Community Leasing staff progress lease negotiations with North Shore United Football Club Inc. for the site of the club’s existing built improvements and that any new lease to accord with the provisions contained within Auckland Council’s Community Occupancy Guidelines 2012.

e) notes that the budget to deliver the upgrades at Dacre Park is subject to confirmation in the 10-year Budget.

f) notes that the $40 000 ongoing consequential operational funding will be funded from the local boards asset based services budget.

g) notes that the following proposed mitigations in Attachment D of the agenda report will be included in the resource consent:

i) only upgrade the playing surface and install training standard lights on one existing field;

ii) lights will be light-emitting diode (LED) and will be directed on the playing surfaces to reduce light spill and glare;

iii) the use of the lighting shall be restricted to sports club training only, on Tuesday – Friday evenings from 5pm – 8pm;

iv) under 17’s and younger players are to be given preference for evening training at Dacre Park;

v) North Shore United Football Club to prepare and liaise with the Northern Football Federation to enforce a code of conduct which penalises players and teams for using inappropriate language on the pitch that could be readily heard beyond the park boundaries;

vi) Auckland Council and/or North Shore United Football Club to prepare and liaise with the Northern Football Federation to enforce a noise management plan for use at the park and that the plan should be a relatively straightforward document prescribing general measures that can and should be taken to reduce noise, a complaints recording and response procedure and corrective actions to be taken in the event that a particular team or activity is found to be generating unnecessary or reasonable noise levels;

vii) the park should be subject to conditions of use which preclude the use of amplified sound equipment (including loud hailers) unless compliance with the relevant Auckland Unitary Plan noise limits can be demonstrated prior to their use; and

viii) North Shore United Football Club to continue to promote “Bike to Football” campaign with Auckland Transport.

CARRIED

Member M Sheehy left the meeting at 6.38pm.

Member M Sheehy returned to the meeting at 6.40pm.

Secretarial Note: Meeting ajourned at 6.52pm.

Secretarial Note: Meeting reconvened at 7.12pm.

14	Auckland Transport Monthly Update - February 2018
	Resolution number DT/2018/12 MOVED by Deputy Chairperson GW Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) receives the Auckland Transport February 2018 monthly update report. CARRIED
	Resolution number DT/2018/13 MOVED by Member J O'Connor, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: b) requests advice from Auckland Transport on the Jutland Road project an explanation as to why the road was not being widened. c) requests Auckland Transport activate the 881 bus service to allow for a stop at Customs Street in the Auckland CBD for the convenience of North Shore passengers. d) Requests an update from Auckland Transport on the safety issues identified on Jutland Road in relation to Hauraki Primary School near Lake Town Green. CARRIED
Secretarial note: As per Standing Order 1.9.7 Deputy Chairperson Wood requested that his dissenting vote be recorded against b, c and d of this item.
15	Elected Members' Reports
	Chairperson Gillon provided the board with a verbal report.
	Resolution number DT/2018/14 MOVED by Chairperson G Gillon, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) restates resolution number DT/2017/228 passed at its 17^th October 2017 business meeting in relation to the proposed change of use of 40 Anzac Street, Takapuna. b) notes that, as a result of further consultation with the community post the local board’s 17 October 2017 business meeting, and after receipt of further information received from Panuku that the construction of an underground carpark at 40 Anzac Street, Takapuna is cost prohibitive, the local board would subsequently support the construction of an unobtrusive multi-storey above ground parking structure on 40 Anzac Street that caters for a minimum of 400 carparks. c) notes and endorses the following feedback received from the community as part of consultation undertaken post the local board’s 17 October 2017 business meeting: i) that the proposed carpark at the Gasometer site does not replace the quantum of parking currently provided at the 40 Anzac Street site, and that the Gasometer site should instead provide additional car parking for the Takapuna town centre; ii) that the views and preferences of the Devonport-Takapuna Local Board be sought at business meetings prior to the Panuku Board making any decisions relating to either the Gasometer or 40 Anzac Street sites; iii) that the Devonport-Takapuna Local Board, Panuku and a group of members from the community work together to co-design any concept plans and detailed design for the 40 Anzac Street site in the event change of use is supported by the governing body; and iv) that, in the event the governing body supports the change of use of 40 Anzac Street, the Devonport-Takapuna Local Board and Panuku work together to develop and undertake community consultation on concept plans and detailed design for the site. CARRIED
	Member Cohen addressed the board in support of his written report.
	Resolution number DT/2018/15 MOVED by Member M Cohen, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: d) receives and thanks Member Cohen for his written report. e) requests advice from Auckland Council’s Coastal team on how to improve responsiveness to the needs of the local community regarding Cheltenham Beach, and delegates Member Cohen to meet with relevant staff to discuss how best to deal with issues arising from seaweed on Cheltenham Beach. f) acknowledges the great work done by Auckland Council Call Centre staff when they are interacting with the public. g) recognizes the importance of Auckland Council’s Call Centre as the first point of call for the public, elected members and council staff, and requests that relevant Auckland Council staff ensure that the call centre is adequately resourced to meet the demands from the public, elected members and organisational staff. h) requests that the relevant part of Auckland Council and the governing body take decisive action to ensure Project 17 is complying with the contract. i) requests that greater scope is given to relevant Auckland Council staff to ensure the contractors are fulfilling their contract on a daily basis and that contractors respond to requests for service in a timely fashion. j) requests relevant Auckland Council staff report back to the local board on the current rules regarding private properties discharging stormwater runoff into public reserves, who is responsible for the damage caused by the drainage onto the reserve, and the cost to mitigate and/or address the flooding on public land. k) requests Auckland Council Parks staff work with the local community to restore the work done under the environmental initiative at Bryan Byrnes Reserve. CARRIED
	Member O’Connor addressed the board in support of her written report.
	Resolution number DT/2018/16 MOVED by Member J O'Connor, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: l) receives and thanks Member O’Connor for her written report. CARRIED

	Deputy Chairperson Wood provided the board a verbal report.
	Resolution number DT/2018/17 MOVED by Deputy Chairperson GW Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: m) receives and thanks Deputy Chairperson Wood for his verbal report. n) requests the details of the wastewater and storm water network consents operating across the North Shore area, in particular the details of the wastewater overflows permitted each year. CARRIED
	Member Sheehy provided the board a verbal report.
	Resolution number DT/2018/18 MOVED by Member M Sheehy, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: o) receives and thanks Member Sheehy for his verbal report. CARRIED
16	Ward Councillors Update
	A copy of the Ward Councillors update to the Devonport-Takapuna Local Board has been attached to the official minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2018/19 MOVED by Chairperson G Gillon, seconded by Deputy Chairperson GW Wood: That the Devonport-Takapuna Local Board: a) thanks Councillor Chris Darby and Councillor Richard Hills for their written update to the Devonport-Takapuna Local Board on the activities of the governing body. CARRIED
	Attachments a Ward Councillors Update

Devonport-Takapuna Local Board - Record of Workshops December 2017

Tristan Coulson, Senior Local Board Advisor was in attendance to address the board in support of this item.

Resolution number DT/2018/20

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) receives the records of the workshops held in December 2017.

CARRIED

18	Governance Forward Work Calendar
	Tristan Coulson, Senior Local Board Advisor was in attendance to address the board in support of this item.
	Resolution number DT/2018/21 MOVED by Member J McKenzie, seconded by Deputy Chairperson GW Wood: That the Devonport-Takapuna Local Board: a) notes the Devonport-Takapuna Local Board governance forward work calendar – February 2018. CARRIED

19 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.54 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Dr Grant Gillon
Deputy Chairperson	George Wood, CNZM
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Jan O'Connor
	Mike Sheehy