Agenda of Great Barrier Local Board

Great Barrier Local Board

20 February 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

7.1 Aotea Poison Free - Stop the Drop 5

8 Deputations 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Environmental agency and community group reports 9

13 Six-monthly reporting of the Great Barrier community funding agreements 57

14 Process for the Integration of the Auckland District Council Hauraki Gulf Islands Plan into the Auckland Unitary Plan 81

15 Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for quarter two, 1 October - 31 December 2017 87

16 Auckland Tourism, Events and Economic Development (ATEED) six-monthly report to the Great Barrier Local Board 115

17 Auckland Transport Update – February 2018 to the Great Barrier Local Board 129

18 Governance Forward Work Calendar 143

19 Great Barrier Local Board Workshop Proceedings 149

20 Consideration of Extraordinary Items

1 Welcome

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member J Cleave will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 12 December 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Aotea Poison Free - Stop the Drop

Te take mō te pūrongo / Purpose of the report

1. Aotea Poison Free will be in attendance to present their petition Stop the Drop – Petition to stop the aerial brodifacoum drop on Rakitu Island.

Whakarāpopototanga matua / Executive summary

2. Aotea Poison Free petitioned prayer states:

“We, the undersigned are concerned citizens who urge D.O.C to review their decision to use poison on Rakitu Island for the suppression of pests, and instead use an ethical and poisonfree alternative.”

3. The petition aims “to stop the dumping of poisons in our food chain and promote the ethical treatment of all animals, and the long-term health of our environment.”

4. The petition ran from 9 December 2017 to 3 January 2018 with over 400 residents/ ratepayers’ signature.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) receive the petition Stop the Drop – Petition to stop the aerial brodifacoum drop on Rakitu Island and thank Aotea Poison Free for their attendance.

Attachments

a Stop the Drop – Petition to stop the aerial brodifacoum drop on Rakitu Island part 1.......................................................................................... 155

b Stop the Drop – Petition to stop the aerial brodifacoum drop on Rakitu Island part 2.......................................................................................... 177

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Great Barrier Local Board

20 February 2018

Environmental agency and community group reports

File No.: CP2018/00390

Te take mō te pūrongo / Purpose of the report

1. To provide a place where Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Great Barrier Local Board, can have items considered as part of the board’s business meeting.

Whakarāpopototanga matua / Executive summary

2. The Great Barrier Environment Committee has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have the report included in the agenda.

3. Inclusion of items on the agenda is at the discretion of the Great Barrier Local Board Chairperson in discussion with the Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) receive the following reports:

i. Biodiversity/biosecurity report November-December 2017

ii. Biodiversity/biosecurity report December 2017-January 2018

iii. Windy Hill Sanctuary - Goodnature A24 Trap Project, Report #8

iv. Report from Aotea/Great Barrier International Dark Sky Sanctuary Advisory Group (DAG)

v. Envirokiwi report - Managing our waste on Aotea

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Biodiversity/biosecurity report November-December 2017	11
b ⇩	Biodiversity/biosecurity report December 2017-January 2018	17
c ⇩	Windy Hill Sanctuary - Goodnature A24 Trap Project, Report #8	21
d ⇩	Report from Aotea/Great Barrier International Dark Sky Sanctuary Advisory Group (DAG)	25
e ⇩	Envirokiwi report - Managing our waste on Aotea	55

Ngā kaihaina / Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

Great Barrier Local Board

20 February 2018

Six-monthly reporting of the Great Barrier community funding agreements

File No.: CP2018/00088

Te take mō te pūrongo / Purpose of the report

1. To note the six-monthly updates from four Great Barrier Local Board funding agreement recipients, as stated in the terms of their funding agreements.

Whakarāpopototanga matua / Executive summary

2. The funding agreement recipients are listed in the table below:

Group	Purpose of funding	Amount of funding	Key contact
Aotea Family Support Group	Support the Aotea Family Support Group to develop a range of services that meet the needs of the community.	$30,000	Rendt Gorter
Great Barrier Island Community Health Trust – Community Worker	Support the community worker to achieve successful community development outcomes, with a focus on community health and social services, safety, and marae capacity building.	$42,000	Gael Johnson
Destination Great Barrier Island	Support Destination Great Barrier Island to manage the Claris visitor site, advance Great Barrier Island as a destination, and provide marketing promotion and economic development outcomes.	$29,000	Chris Ollivier
Great Barrier Island Community Heritage & Arts Village Trust	Support the art gallery to provide programmes and opportunities for the Great Barrier Island community.	$10,000	Nell Williams

3. The funding is provided in support of the delivery of initiatives outlined in the Aotea Great Barrier Local Board Plan and the Great Barrier Local Board Agreement.

4. It is stated in the terms of the funding agreements that recipients will report six-monthly and annually to the Auckland Council and to the Great Barrier Local Board’s February and June 2018 meetings. Local board reports must be formal reports on the business meeting agenda as well as verbal reports at the business meeting.

5. Copies of the Aotea Family Support Group, Great Barrier Community Health Trust, Destination Great Barrier Island and Great Barrier Island Community Heritage & Arts Village Trust February 2018 reports are attached.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) note the six-monthly reports from the Aotea Family Support Group, Great Barrier Community Health Trust, Destination Great Barrier Island and Great Barrier Island Community Heritage & Arts Village Trust.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Aotea Family Support Group report	59
b ⇩	Great Barrier Island Community Health Trust - Community Worker	65
c ⇩	Destination Great Barrier Island	71
d ⇩	Great Barrier Island Community Heritage & Arts Village Trust	77

Ngā kaihaina / Signatories

Authors

Kathy Cumming - Strategic Broker

Jacqueline Fyers - Local Board Advisor Great Barrier

Authoriser

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

Great Barrier Local Board

20 February 2018

Process for the Integration of the Auckland District Council Hauraki Gulf Islands Plan into the Auckland Unitary Plan

File No.: CP2018/00115

Te take mō te pūrongo / Purpose of the report

1. To seek the Aotea Great Barrier Local Board views on the high level process for incorporating the Auckland Council District Plan, Hauraki Gulf Islands Section into the Auckland Unitary Plan (Operative in part) (the Unitary Plan).

Whakarāpopototanga matua / Executive summary

2. Currently, the Regional Policy Statement, Regional Plan and Coastal Plan provisions of the Unitary Plan apply to the Hauraki Gulf Islands, while the district plan provisions are found in the separate Hauraki Gulf Islands Section.

3. Four options were developed for integrating the Hauraki Gulf Islands Section into the Unitary Plan. The options recognise key influencing factors including existing statutory and non-statutory planning documents, known implementation issues with the operative Hauraki Gulf Islands Section, and the council’s spatial planning programme.

4. The four options involved combinations of a plan change to the Hauraki Gulf Islands Section, area planning undertaken from a ‘fresh-start’, area planning that builds on the community-led plan ‘Aotea Great Barrier Island Ecology Vision’ or a plan change to the Unitary Plan.

5. Staff analysis identified that a plan change to the operative Hauraki Gulf Islands Section is not necessary. Known issues with the operative plan (the issues are less relevant to Great Barrier Island than to Waiheke Island) can continue to be managed by the consents department in the short term. In the long term, any issues will be addressed through the Unitary Plan integration plan change.

6. The analysis also identified that developing an area plan using a ‘fresh-start’ approach is not necessary. The existing community-led plan, ‘Aotea Great Barrier Island Ecology Vision’, articulates the community vision and priority issues for the island in relation to ecology; including social and economic aspirations. The plan was developed with community input and is supported by the local board. These options formed the basis of a workshop with the local board. It was agreed that building an area plan from this base of existing information would be considered the most efficient way to carry out the area planning work on Aotea Great Barrier that will then inform the Unitary Plan integration plan change. Accordingly, this approach is recommended for formal local board agreement.

7. The local board position will be provided to the Planning Committee when the process for the integration of the Hauraki Gulf Islands Section into the Unitary Plan is considered by that committee later in 2018.

8. A similar workshop was held last year with the Waiheke Local Board on 26 October 2017 and formal approval for the same approach will be sought from that board at its meeting on 22 February 2018.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) recommend to the Planning Committee that Option 2 - Area plan using existing plans, followed by a plan change to the Auckland Unitary Plan, be the process used for the incorporation of the Hauraki Gulf Islands Section into the Auckland Unitary Plan.

Horopaki / Context

Background

9. The Hauraki Gulf Islands Section provisions were specifically excluded from the development of the Unitary Plan by a council’s decision in 2013. This decision recognised that the plan had largely been finalised following a lengthy submission and appeal process. However, no date was proposed for when the islands would be fully incorporated into the Unitary Plan. Until integration occurs, the Regional Policy Statement, Regional Plan and Regional Coastal Plan sections of the Unitary Plan apply to the islands but the district plan continues to sit outside of the Unitary Plan. This has the potential to create inconsistencies, uncertainties and policy gaps in planning decisions.

Existing Context

10. Four options for how to incorporate the Hauraki Gulf Islands Section into the Unitary Plan have been developed that take into consideration existing statutory and non-statutory plans, projects and legislation applicable to the Hauraki Gulf.

11. Other influencing factors that have informed the development of the options include a small number of policy and operational issues with the operative Hauraki Gulf Islands Section identified by the resource consents team, and the Plans and Places future place-based planning work programme.

Options

12. The four options are:

· Option 1: Plan change to the Hauraki Gulf Islands Section, development of an area plan (fresh-start), plan change to the Unitary Plan

· Option 2: Development of an area plan using existing plans (‘Aotea Great Barrier Island Ecology Vision’), plan change to the Unitary Plan

· Option 3: Plan change to the Hauraki Gulf Islands Section, development of an area plan using existing plans (‘Aotea Great Barrier Island Ecology Vision’), plan change to the Unitary Plan

· Option 4: Development of an area plan (fresh-start), plan change to the Unitary Plan.

13. An assessment table considering each option is shown below:

Option 1 - Plan change to the Hauraki Gulf Islands Section, develop an area plan (fresh-start), plan change to the Unitary Plan
Pros	Cons	Risks
· Greatest potential for complete understanding of community views at all steps of the process. · Will provide regulatory certainty on existing plan issues in the shorter term.	· Three step process will take longer and require more resources from the council and the community. · Potential for repetition of ‘Aotea Great Barrier Island Ecology Vision’ content.	· Community and council consultation fatigue · Greatest risk of re-litigation of same issues through two plan changes. · By not utilising existing plans community buy-in may be diminished · Likely overlap in timing of the processes, including appeals, which could delay final integration of Hauraki Gulf Islands Section into the Unitary Plan.
Option 2 – Development of an area plan using existing plans, plan change to the Unitary Plan
Pros	Cons	Risks
· Process supports and builds on the existing community vision in ‘Aotea Great Barrier Island Ecology Vision’ document. · Two step process requires less time and cost of the council and the community. · Processes will not overlap	· Formal review of known operative plan issues occurs as part of a Unitary Plan plan change · Does not provide regulatory certainty on existing plan issues in the shorter term.	· Operative plan issues may become less manageable through regulatory means.
Option 3 – Plan change to the Hauraki Gulf Islands Section, development of an area plan using existing plans, plan change to the Unitary Plan
Pros	Cons	Risks
· Will provide regulatory certainty on existing plan issues in the shorter term. · Supports and builds on the existing community vision in ‘Aotea Great Barrier Island Ecology Vision’ document.	· Three step process will take longer and require more resources from council and the community.	· Community and council consultation fatigue · Greatest risk of re-litigation of same issues through two plan changes. · Likely overlap in timing of the processes which could delay final integration of Hauraki Gulf Islands Section into the Unitary Plan.
Option 4 – Development of an area plan (fresh-start), plan change to the Unitary Plan
Pros	Cons	Risks
· Allows for complete framing and development of the area plan issues with input from Plans and Places. · Two step process requires less time and cost of the council and the community. · Processes will not overlap	· Potential for repetition of ‘Aotea Great Barrier Island Ecology Vision’ content · Formal review of known operative plan issues occurs as part of a Unitary Plan plan change · Does not provide regulatory certainty on existing plan issues	· By not utilising existing plans, community buy-in for process may be diminished. · Operative plan issues may become less manageable through regulatory means.

Tātaritanga me ngā tohutohu / Analysis and advice

14. A plan change to the operative Hauraki Gulf Islands Section is not considered necessary as the identified policy and operational issues are not considered to be of a scale and extent that require immediate action through a plan change. The issues can continue to be managed by the resource consents team on a case-by-case basis using best practice and guidance notes to ensure a consistent approach.

15. A ‘fresh-start’ approach to area planning is not considered necessary as this may duplicate the vision and priority issues already articulated in ‘Aotea Great Barrier Island Ecology Vision’, which has been developed with considerable community input and is supported by the local board.

16. This report recommends that a process that builds on ‘Aotea Great Barrier Island Ecology Vision’ visions and aspirations and develops a spatial component for these, be developed in collaboration with the local board and the community. The outputs of this process should include key moves (broad strategies for achieving the vision) and maps that support ‘Aotea Great Barrier Island Ecology Vision’ and will inform the Unitary Plan zoning, overlays, precincts and relevant rules to be included in the plan change to the Unitary Plan. The option that best reflects this analysis is Option 2.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

17. The local board were briefed on the four options at a workshop on 7 November 2017. The views of the board members from that workshop have been taken fully into consideration in the preparation of this report and the local board will make a formal recommendation for inclusion in a report to the Planning Committee.

Tauākī whakaaweawe Māori / Māori impact statement

18. Ngāti Rehua – Ngātiwai ki Aotea are mana whenua for Aotea Great Barrier Island and have a role and responsibility to exercise kaitiakitanga on the island in accordance with their kawa and protocols. A key to enabling kaitiakitanga is to ensure mana whenua representation at the table. The development of the area plan and Unitary Plan integration plan change methodology will provide opportunities to recognise and provide for the unique cultural heritage of Aotea Great Barrier Island, to promote kaitiakitanga and to support Mataawaka and Māori organisations that provide for the social and cultural needs of the Hauraki Gulf Islands communities.

19. Discussions will take place with mana whenua on the islands at an early stage to consider and agree how best to work together on the development of an area plan and the wider plan change methodology and process.

20. A meeting with Ngāti Rehua – Ngātiwai ki Aotea is being arranged (at the time of writing) and an update from that meeting may be provided when this item is considered.

Ngā ritenga ā-pūtea / Financial implications

21. Plans and Places three-year place-based spatial planning programme identifies “Great Barrier Planning Review” in years two and three – 2018/19 and 2019/20, and can be covered by departmental budgets for those years. The area plan is timed for completion by September 2019.

22. The plan change for the integration of the Hauraki Gulf Islands Section into the Unitary Plan will commence in early 2020 and can be factored into the department budget for that period.

Ngā raru tūpono / Risks

23. An assessment of the risks associated with options 1 to 4 is included in the assessment table at section 12 of this report.

24. Option 1 – Plan change to the Hauraki Gulf Islands Section, development of an area plan (Fresh start), plan change to the Unitary Plan identified risks include consultation fatigue, re-litigation of same issues through two plan changes, not using existing community plans, and potential timing delays. This option has the greatest number of risks.

25. Option 2 – Development of an area plan using existing plans, plan change to the Unitary Plan has one identified risk - that known operative plan issues may become less manageable through regulatory means.

26. Options 3 - Plan change to the Hauraki Gulf Islands Section, development of an area plan using existing plans, plan change to the Unitary Plan identified risks are consultation fatigue, re-litigation of same issues through two plan changes, and operative plan issues becoming less manageable.

27. Option 4 – Development of an area plan (Fresh-start), plan change to the Unitary Plan identified risks are delays in timing and operative plan issues becoming less manageable.

28. Option 2 (recommended) has the least risk. The risk of the identified policy and operational issues becoming unmanageable is considered minor. The issues are not considered to be of a scale and extent that require immediate action through a plan change. The issues can continue to be managed by the resource consents team on a case-by-case basis using best practice and guidance notes to ensure a consistent approach.

Ngā koringa ā-muri / Next steps

29. The development of the methodology and timeframes for the area plan and Unitary Plan integration process have been agreed but will require co-ordination between the local board, relevant council and council-controlled organisation units and key community stakeholders.

30. The recommended timeframe is that a designed work programme for undertaking area planning should begin in 2018-2019.

31. The recommendation of the local board as to which process to use for this project will be reported to the Planning Committee in due course, and a more detailed programme developed. This is likely to occur towards the middle of 2018.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Alison Pye - Principal Planner

Anna Papaconstantinou - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

Great Barrier Local Board

20 February 2018

Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for quarter two, 1 October - 31 December 2017

File No.: CP2018/00407

Te take mō te pūrongo / Purpose of the report

1. To provide the Great Barrier Local Board with an integrated quarterly performance report for quarter two, 1 October to 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter, was the multi-agency and community submission of a Pest Free Aotea Expression of Interest to Predator Free NZ 2050. This application was lodged on 13 October 2017 and declined on 11 December due to the large number of applications received. A key initiative in the local board plan is to lead the island in the Pest Free Auckland programme and Predator Free 2050 proposal. The submission was a good first step and community conversation is continuing around pest eradication on Aotea.

4. Performance against the agreed 2017/2018 work programmes is tracking positively.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. There are no activities reported with a status of red (behind delivery, significant risk). The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). List below are the activities with an amber status:

· Ngāti Rehua Ngātiwai ki Aotea coordinator

· Marine protection

· Great Barrier Island printing visitor maps

· Skills development programme

6. The overall financial performance for quarter two 2017/2018 is favourable compared to the budget. There are some points for the board to note:

· The Great Barrier Local Board has invested $152,000 in capital expenditure and $1.4m in net operating expenditure for the year to date at 31 December 2017.

· The majority of the capital investment this financial year has occurred in the Parks, Sport and Recreation activity ($148,000) with the most substantial spend to date being for various play space renewals across the island. There have been no major risks identified to the delivery of projects to 31 December 2017.

7. The key performance indicators show a trend of delivery that is meeting the indicators, with the exception being the Parks, Sport and Recreation department.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) note the performance report for the financial quarter ending 31 December 2017.

Horopaki / Context

8. The Great Barrier Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events approved on 06 June 2017

· Parks, Sport and Recreation approved on 06 June 2017

· Libraries and Information approved on 06 June 2017

· Community Facilities Build Maintain Renew; approved on 06 June 2017

· Community Leases approved on 06 June 2017

· Infrastructure and Environmental Services approved on 06 June 2017

· Local Economic Development approved on 18 July 2017

· Civil Defence Emergency Management Work Programme approved on 18 July 2017.

9. The work programmes are aligned to the Aotea Great Barrier Local Board Plan 2014.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter two

10. The Great Barrier Local Board has key achievements to report from the quarter two period, including:

· Mulberry Grove Reserve Playspace renewal: This project is complete and community feedback has been positive.

· Dark Sky Sanctuary Advisory Group: The group held their first meeting in December 2017. Richard Somerville-Ryan was elected as chairperson and the next meeting is being held in March 2018.

Key project updates from the 2017/2018 work programme

11. The following are progress updates against key projects identified in the Aotea Great Barrier Local Board Plan 2014 and/or Local Board Agreement:

· Biodiversity/Biosecurity role - The biosecurity/biodiversity advisor continues to support biosecurity programmes including Argentine ant surveillance and control, plague skink eradication feasibility studies and pest plant surveillance and control. Cooks scurvy grass monitoring and protection has been the focus for biodiversity projects. Community education and engagement has been a key focus for the advisor in this quarter with attendance at market days, school visits and community meetings. The level of community pest control support has been increased through the establishment of this position, with positive engagement results.

· Life-long Learning Strategy - The board approved the staff recommendation regarding the adoption of the Lifelong Learning strategy, the governance arrangements and the allocation of funding to the community body governing the Life-long Learning strategy. Orama Christian Trust was confirmed as the umbrella organisation to ensure delivery of the strategy by Aotea Education Ltd who manages operations. In the third quarter of the year Aotea Education Ltd will consult with the board on priorities, expenditure and key implementation decisions.

· Dark Sky Sanctuary - Destination Great Barrier Island received a $20,000 grant in October 2017. DGBI have engaged local stakeholders and local iwi in November and December to discuss the signage design. Once the signage design is finalised, signage will be erected at the local airports and wharves.

· Technology Connectivity report – The Community Empowerment Unit agreed to lead this project in November 2017. The strategic broker is currently scoping the project and will commence procurement in the third quarter for a project manager/report writer.

· Visitor Strategy - NZTRI completed the web audit and a low season visitor survey. The web audit results were presented to the stakeholders in November 2017. The low season survey results will be available in early January.

· Great Barrier Maintenance Contracts - Contractors were challenged by the spring growth flush in the second quarter. This was exacerbated due to the exceptionally wet ground conditions of the previous quarter. The road corridor mowing has been a priority with many areas requiring catch up work. Litter, beaches, tracks and public toilets will be key areas of focus heading into the next quarter.

· Ecology Vision: The board agreed at its December 2017 meeting to allocate this funding to extend the hours of the biodiversity advisor to further develop the existing community pest control projects into ecological oases. This is a trial arrangement until the end of June 2018. No future decision on the governance of the ecology vision has yet been made.

· Water Quality, including septic tank education: This project commenced in early December 2017 with contractors and staff attending the Claris market. Septic tank inspections and education will be focused on the Okupu and Fitzroy catchments and will commence in January 2018. The board approved remaining funding in its water quality budget to support establishing a Wai Care programme on Aotea, increase septic tank inspections, and undertake stream walks at its December 2017 meeting.

12. The board alongside Ngāti Rehua Ngātiwai ki Aotea, Aotea Conservation Park Advisory Committee, Windy Hill, Glenfern and Motu Kaikoura Sanctuaries, Great Barrier Island Environmental Trust, Auckland Council, the Department of Conservation, and a number of private landowners, lodged an Expression of Interest (EOI) to Predator Free NZ 2050. This EOI was declined on 11 December 2017 due to a high number of applicants. Community conversation on pest eradication for Aotea is continuing.

Key performance indicators

13. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Great Barrier Local Board’s measures, showing how we are tracking after the second quarter of FY18.

14. The year-end outlook is that 17 per cent of measures will not achieve their target.

15. Currently all performance measures are being reviewed as part of the development of the Long-term Plan 2018-2028.

16. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys. Attachment D contains further detailed key performance indicator information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. This report informs the Great Barrier Local Board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

18. Whilst several of the board’s work programme projects involve Māori engagement, there are two projects with direct Māori outcome focuses:

· Support engagement for Ngāti Rehua Ngātiwai ki Aotea: Due to unforeseen circumstances the trust board and local board agreed in the second quarter to delay the completion of the funding agreement. Staff will work with the local board in the third quarter to progress this to enable the appointment of an iwi liaison person.

· Marine project: No project has been agreed for this budget. If a project is not confirmed by the board by March 2018, delivery is unlikely to occur within this financial year.

Financial performance

19. The Great Barrier Local Board has invested $152,000 in capital expenditure and $1.4m in net operating expenditure for the year to date at 31 December 2017.

20. Net cost of service is $207,000 above budget for the year. The overspend in asset based services expenditure of $197,000 relates to projects in the Community Services and Parks, Sports and Recreation activities.

21. From the local board’s Locally Driven Initiatives (LDI) funding, the majority of projects have now commenced and there are no major risks to delivery of these projects. In the second quarter the local board allocated $251,000 in operational and capital grants and paid out funding to various community organisations.

22. Revenue is slightly above budget for the year to date and has already been achieved for the full financial year.

23. The majority of the capital investment this financial year has occurred in the Parks, Sport and Recreation activity ($148,000) with the most substantial spend to date being for various play space renewals across the island. There have been no major risks identified to the delivery of projects to 31 December 2017. Attachment C contains further detailed financial information.

Ngā ritenga ā-pūtea / Financial implications

24. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

25. There has been no risk identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes.

26. There have been a few activities identified as amber – (some risk or issues, which are being managed). They are listed below:

· Ngāti Rehua Ngātiwai ki Aotea coordinator: Due to unforeseen circumstances the trust board and local board agreed in the second quarter to delay the completion of the funding agreement. Staff will work with the local board in the third quarter to progress this to enable the appointment of an iwi liaison person.

· Marine protection: No project has been agreed for this budget. If a project is not confirmed by the board by March 2018, delivery is unlikely to occur within this financial year.

· Great Barrier Island printing visitor maps: The board have requested that the Great Barrier Visitor Strategy is developed before this project is further defined. This may result in deferring this project till FY 19.

· Skills development programme: Staff presented the website concept for a Great Barrier Island skills on-line database to the local board. The board agreed to allocate $20,000 for the website development to local organisation Aotea Ora Trust. Staff worked with the trust to outline the objectives and timeline. However, a key component of the website (transferring a local business directory online) now looks unlikely, which has thrown the viability of the website into question. Ongoing discussions will occur around this during the third quarter and if necessary a new direction will be taken.

Ngā koringa ā-muri / Next steps

27. The local board will receive the next performance update following the end of the third quarter during March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Work programme snapshot	93
b ⇩	Work programme update	95
c ⇩	Financial performance	107
d ⇩	Key performance indicators	113

Ngā kaihaina / Signatories

Author	Jacqueline Fyers - Local Board Advisor Great Barrier
Authoriser	Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

Great Barrier Local Board

20 February 2018

Auckland Tourism, Events and Economic Development (ATEED) six-monthly report to the Great Barrier Local Board

File No.: CP2018/00954

Te take mō te pūrongo / Purpose of the report

1. To provide the six-monthly report from Auckland Tourism, Events and Economic Development (ATEED) on their activities in the local board area.

Whakarāpopototanga matua / Executive summary

2. This report provides the Great Barrier Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 July to 31 December 2017.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) note the Auckland Tourism, Events and Economic Development (ATEED) six-monthly report period 1 July to 31 December 2017.

Horopaki / Context

3. The local board approved two work programme items with the Local Economic Department on 18 July 2017. The projects are titled Visitor Strategy and Dark Sky Sanctuary Leverage. Both projects have updates outlined in attachment A.

Tātaritanga me ngā tohutohu / Analysis and advice

4. This report provides the local board with an overview of ATEED activities for discussion.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

5. This report is for information only.

Tauākī whakaaweawe Māori / Māori impact statement

6. Māori, as stakeholders in the council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

Ngā ritenga ā-pūtea / Financial implications

7. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

8. There have been no risks identified for the ATEED projects in the local board area highlighted in attachment A.

Ngā koringa ā-muri / Next steps

9. The local board will receive the next ATEED six-monthly report 1 January to 30 June 2018 at its 21 August business meeting.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	ATEED six-monthly report to the Great Barrier Local Board	117

Ngā kaihaina / Signatories

Authors

Paul Robinson, Local Economic Growth Manager (ATEED)

Richard Court, Manager, Operational Strategy and Planning (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Anna Verboeket, Manager Stakeholder Relations

Richard Court, Manager Operational Strategy and Planning (ATEED)Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

Great Barrier Local Board

20 February 2018

Auckland Transport Update – February 2018 to the Great Barrier Local Board

File No.: CP2018/00409

Te take mō te pūrongo / Purpose of the report

1. To update the Great Barrier Local Board on Auckland Transport activities and to summarise the ongoing engagement between Great Barrier Local Board and Auckland Transport.

Whakarāpopototanga matua / Executive summary

2. In particular, this report covers:

· information on the board’s transport capital fund projects

· updates on Auckland Transport operations on Great Barrier Island.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) note the content of the Auckland Transport Update – February 2018 report.

Horopaki / Context

Quarterly Report

3. Please see attachments A and B which are the quarterly reports to the local board on Auckland Transport’s activities for the period October to December 2017. These contain information on projects located within the Great Barrier Local Board area and regional projects.

Tātaritanga me ngā tohutohu / Analysis and advice

4. Shoal Bay Wharf: new pontoon – installed in November 2017. Additional pile guides were added in December 2017.

5. Shoal Bay Wharf: dinghy ramp and storage rack – detailed design and consent application is underway. We expect construction to take place in April/May 2018.

6. Shoal Bay Wharf: the consent application is underway for the Coastguard pile mooring, with the Coastguard to supply piles. Auckland Transport’s Maintenance contractor will install, hopefully by April/May 2018.

7. Okupu Wharf: roof to be replaced on timber building.

8. Recreational pontoons: Wharf maintenance contractor STF Ltd will provide two plastic pontoons for the local board to use as they would like. Pontoons to have aluminium ladder and mooring. Delivery is expected in April 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

9. Auckland Transport regularly updates the local board at workshops.

Tauākī whakaaweawe Māori / Māori impact statement

10. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

Transport capital fund update

11. The Great Barrier Local Board has $328,104 available in its Local Board Transport Capital Fund (LBTCF).

12. Auckland Transport is investigating the estimated costs for the following projects:

· Continuing the Hector Sanderson walkway to the Cross Roads and from the Police Station to Claris shops

· A walkway from the Cross Roads along Whangaparapara Rd to the hot springs

· Solutions for the road corridor to address Claris shopping centre carparking safety and congestion issues

· Port FitzRoy traffic calming measures

· To use Macullums aggregate as a dust suppressant trial option for Sandhills Road

· Shoal Bay footpath (from Mulberry Grove School to Shoal Bay wharf)

· Motairehe revetment.

Ngā raru tūpono / Risks

13. There have been no risks identified.

Ngā koringa ā-muri / Next steps

14. The local board will receive the next Auckland Transport update report at its 20 March 2018 business meeting.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport quarterly report - October to December 2017	131
b ⇩	Great Barrier Island Local Board Report – AT School Community Transport	141