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Governing Body
21 February
2018
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1 Affirmation
There was no affirmation.
2 Apologies
3 Declaration
of Interest
There were no declarations of interest.
4 Confirmation
of Minutes
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There was confirmation of minutes.
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5 Petitions
There was no
petitions section.
6 Public
Input
There was no
public input section.
7 Local
Board Input
There was no
local board input section.
8 Extraordinary
Business
There was no
extraordinary business.
9 Notices
of Motion
There were no
notices of motion.
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10
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Amendments to the Revenue and Financing
Policy
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Cr J
Walker arrived the meeting at 9.51 am.
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Resolution
number GB/2018/22
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the Governing
Body:
a) agree
that public consultation be undertaken to amend the Revenue and Financing
Policy to enable the proposals consulted on in the Long-term Plan 2018-2028
to be implemented
b) delegate
authority and responsibility for agreeing any required minor editorial
changes and the correction of errors in the consultation materials to the
Chair of the Finance and Performance Committee, and the Group Chief Financial
Officer.
CARRIED
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11
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Approval of the draft council-controlled
organisation accountability policy for consultation
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Cr M Lee arrived at the meeting at
9.54 am.
Cr M Lee left the meeting at 10.05 am.
Cr M Lee
returned to the meeting at 10.10 am.
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Resolution
number GB/2018/23
MOVED by Mayor P Goff, seconded by Cr D Simpson:
That
the Governing Body:
a) approve
the draft revised council-controlled organisation accountability policy for
consultation as part of the Long-term Plan 2018-2028
b) note
that the policy must be updated as part of the Long-term Plan 2018-2028
c) delegate
authority and responsibility for agreeing any required minor editorial
changes and the correction of errors in the consultation materials to the
Mayor and Governance Director.
CARRIED
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12
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Adoption of consultation material: 10-year
Budget 2018-2028 and Auckland Plan 2050
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Cr J Watson left the meeting at 10.37
am.
Cr J Watson returned to the meeting at
10.40 am.
Cr W Walker left the meeting at 10.42
am.
Cr W
Walker returned to the meeting at 10.45 am.
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The motion was taken in parts.
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MOVED by Mayor P Goff, seconded by Cr R Clow:
That
the Governing Body:
a)
adopt the
Supporting Information for the Long-term Plan 2018-2028 (referred to as the
10-year Budget Supporting Information) including the final draft Council-Controlled
Organisation Accountability Policy.
A division
was called for, voting on which was as follows:
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For
Cr C Casey
Deputy Mayor BC Cashmore
Cr R Clow
Cr E Collins
Cr L Cooper
Cr C Darby
Cr C Fletcher
Mayor P Goff
Cr R Hills
Cr P Hulse
Cr M Lee
Cr D Newman
Cr D Quax
Cr D Simpson
Cr S Stewart
Cr J Walker
Cr W Walker
Cr J Watson
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Against
Cr G Sayers
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Abstained
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The motion was
declared carried by
18 votes to 1.
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A ‘letter of representation’
was presented to the Mayor by the Chief Executive, which signed then
presented to the Auditor Director.
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The Audit Director, Audit NZ
presented and tabled a copy of the draft Independent auditor’s report
on Auckland Council’s Consultation Document for its proposed 2018-28
Long Term Plan.
A copy has been placed on the
official minutes and is available on the Auckland Council website as minutes
attachments.
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Resolution
number GB/2018/24
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the
Governing Body:
b)
adopt parts 1, 2, 4 & 5 of
Attachment C as the Consultation Document for the Long-term Plan 2018-2028
(referred to as the 10-year Budget Consultation Document).
CARRIED
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Note: Pursuant
to Standing Order 1.8.6, Cr G Sayers requested that her dissenting vote
against be recorded.
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Resolution
number GB/2018/25
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the Governing
Body:
c) adopt
parts 1, 3, 4 & 5 of Attachment C as the summary of
information contained in the draft Auckland Plan 2050 (referred to as
the Auckland Plan Summary).
CARRIED
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Note: Pursuant to Standing Order 1.8.6, Cr G Sayers requested
that her dissenting vote against be recorded.
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Resolution
number GB/2018/26
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the Governing
Body:
d) delegate
responsibility to the Mayor, Chair of Finance and Performance Committee,
Chair of the Planning Committee and the Group Chief Financial Officer to
approve any final edits required to the Combined Consultation Document and
10-year budget Supporting Information in order to finalise the documents for
uploading online and physical distribution.
CARRIED
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Resolution
number GB/2018/27
MOVED by Mayor P Goff, seconded by Cr R Clow:
That the Governing
Body:
e) note
the following key features of the concurrent consultation process:
i) public
consultation will run from Wednesday, 28 February 2018 to 8pm Wednesday, 28
March 2018;
ii) the
feedback form will be distributed to all households with Our Auckland;
iii) feedback
can be provided through written, in person and digital channels;
iv) Have
Your Say and Community Feedback events will be held across the region to
allow Aucklanders to provide feedback and have their views heard;
v) briefing
reports will be prepared to provide a summary of public feedback received
across all channels;
vi) the
council will participate in a joint deliberations meeting with the
Tūpuna Maunga Authority on their Annual Operational Plan;
vii) a
summary of the final decisions made for each plan will be prepared in July
and widely communicated.
CARRIED
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Note: Pursuant
to Standing Order 1.8.6, Cr C Fletcher requested that her dissenting vote
against be recorded.
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Resolution
number GB/2018/28
MOVED by Mayor P Goff, seconded by Cr R Clow:
f) delegate
to the following elected members and staff the responsibility to hear from
the public through “spoken (or NZ sign language) interaction” at
the “Have Your Say” events for consultation on the Auckland Plan,
10-year Budget and WMMP:
i) Mayor
and Councillors;
ii) Local
Board Chairs and Local Board Members;
iii) staff
approved by the Group Chief Financial Officer.
CARRIED
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Attachments
a 21 February 2018 Governing Body: Item 12: Adoption of consultation
document for Long Term Plan : tabled draft auditor's report
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13 Consideration
of Extraordinary Items
There were no
extraordinary items.
11.23 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
