Agenda of Extraordinary Meeting of the Heritage Advisory Panel

I hereby give notice that an extraordinary meeting of the Heritage Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 27 February 2018

5.30pm

Level 2 Reception Lounge
Town Hall
301-305 Queen Street, Auckland

Heritage Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Cr Mike Lee
Deputy Chairperson	Sally Hughes
Members	Elizabeth Aitken-Rose
	Graeme Burgess
	John Burns
	Leyton Chan
	Helen Geary
	Rau Hoskins
	Allan Matson
	Claudia Page
	Bill Rayner
	Sherry Reynolds
	David Veart
	Lorraine Wilson

(Quorum 8 members)

Tam White

Senior Governance Advisor

22 February 2018

Contact Telephone: (09) 890 8156

Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Heritage Advisory Panel

27 February 2018

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Extraordinary Business 5

4 Long term plan/Auckland Plan Process 7

5 Heritage Manager's Update 9

6 Heritage Advisory Panel Correspondence 11

7 Consideration of Extraordinary Items

1 Apologies

An apology from Bill Rayner has been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Heritage Advisory Panel

27 February 2018

Long-term plan/Auckland Plan process

File No.: CP2018/02006

Te take mō te pūrongo / Purpose of the report

1. Consideration of the long-term plan and Auckland Plan process.

Whakarāpopototanga matua / Executive summary

2. Heritage Advisory Panel (panel) members have previously received copies of the following documents:

Long-term plan:

· Mayoral Proposal: Ten-year Budget 2018-2028.

Auckland Plan refresh:

· draft Auckland Plan

· targeted Engagement Summary Report July-November

· proposed strategic framework

4. The panel has previously provided advice on the draft Auckland Plan refresh document. It now has the opportunity to provide advice on both the Auckland Plan and the long-term plan.

5. There are two separate opportunities for the panel to be involved.

6. The first opportunity is for all panels including the Heritage Advisory Panel, to present their views on the community of interest they represent by way of a 10 minute presentation followed by 5 minutes for questions and answers. The presentation is to the governing body on 21 March 2018.

7. The panel will need to decide the content of its presentation and who should deliver the advice. There is no limit on how many people can present from each panel.

8. In previous long-term plan/Auckland Plan opportunities the panel delegated this matter to a small working team who prepared the advice, circulated a draft to other members for adoption and then presented it.

9. The second opportunity is via a series of workshops and meetings (see table below). At these workshops, a representative from each panel will hear a summary of the feedback on key issues following public consultation and be invited to participate with councillors in discussions on issues of concern for their respective communities.

Date	Workshop/Meeting	Comments
21 March 2018	Governing Body workshop	Panel chairs/representatives to present on long-term plan and Auckland Plan issues of interest to their communities
3 May 2018	Planning Committee workshop	Hear feedback and analysis from Auckland Plan Session One covering · overview report · belonging and participation · Māori identity and well-being
9 May 2018	Finance & Performance Committee workshop	Hear feedback and analysis from long-term plan consultation
10 May 2018	Planning Committee workshop	Hear feedback and analysis from Auckland Plan Session Two covering · homes and places · environment and cultural heritage · opportunity and prosperity
14 May 2018	Planning Committee workshop	Hear feedback and analysis from Auckland Plan Session Three covering · transport and access · development strategy
31 May 2018	Governing Body	Long-term plan decision making meeting of the Governing Body

The presentation on Wednesday 21 March 2018 for the Heritage Advisory Panel is scheduled for 3.30-3.45pm at the Reception Lounge, Level 2, Auckland Town Hall, Auckland CBD.

Ngā tūtohunga / Recommendation/s

That the Heritage Advisory Panel:

a) establish a small working team to prepare advice on both the long-term plan and Auckland Plan and identify a spokesperson(s) to present this advice to the 21 March 2018 Governing Body meeting

b) nominate a representative to attend the Governing Body’s consideration on the long-term plan and Auckland Plan.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Noel Reardon - Manager Heritage

Heritage Advisory Panel

27 February 2018

Heritage Manager's update

File No.: CP2018/02007

Te take mō te pūrongo / Purpose of the report

1. To update the Heritage Advisory Panel on relevant issues.

Whakarāpopototanga matua / Executive summary

2. Issues raised by panel members

Graeme Burgess

Oag‘s Building in New Lynn

Alan Matson

a. Civic Administration Building

b. Panel's consultation on Plan Change 7

c. Reserve management plans for city parks

d. CRL construction

3. Heritage Unit Work Programme.

Two heritage related plan changes have been notified.

PC 7: Additions to Schedule 14 Historic Heritage

4. This plan change seeks to recognise the values of 49 significant historic heritage places by adding them to Schedule 14 and the planning maps. Submissions have closed with 358 received. These are currently being summarised for the further submissions process.

PC 10: Historic Heritage Schedule (errors, anomalies and information update)

5. This plan change seeks to amend a number of historic heritage places in the Auckland Unitary Plan’s Historic Heritage Overlay, as identified in Schedule 14.1, Schedule 14.2 and the GIS viewer/planning maps. The amendments will correct errors and update place information. Submissions will close Thursday 8 March 2018.

The High Court appeal on special character

6. The hearing was held on 20 February 2018 and at the time of writing this report it appears that the High Court has agreed with council’s position and the matter will be referred back to the Environment Court.

Carlile House

7. Progress is ongoing in seeking a resolution to the Carlile House matter. Staff are involved with a third party in attempts to purchase the site from the Tongan Church.

Māori Heritage Work Programme

8. Progress has been made on identifying values of nominated sites of significance to manawhenua. It is proposed to report to council at the end of July 2018 (approximately) on a potential plan change for 40-50 sites to be included within the Unitary Plan Sites of Significance Schedule. Staff are currently finalising sites visits, engagement with landowners and evaluations.

Ngā tūtohunga / Recommendation/s

That the Heritage Advisory Panel:

a) receive the Heritage Manager’s report.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Noel Reardon - Manager Heritage

Heritage Advisory Panel

27 February 2018

Heritage Advisory Panel correspondence

File No.: CP2018/02076