Agenda of Henderson-Massey Local Board

I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 20 February 2018

4.00pm

Council Chamber
Henderson Civic Centre
6 Henderson Valley Road
Henderson

Henderson-Massey Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP

(Quorum 4 members)

Glenn Boyd

(Relationship Manager)

Local Board Services West

Busola Martins

Local Board Democracy Advisor (West)

15 February 2018

Contact Telephone: (09) 892 4455

Email: busola.martins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Henderson-Massey Local Board

20 February 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome / Karakia 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

6.1 Acknowledgements - Kakano Youth Arts Collective 5

7 Ward Councillors’ Update 6

8 Deputations 6

8.1 Deputation: Assid Corban and John Newick - Corban Winery Estate 6

8.2 Deputation: Update Northwest Church of the Good Shepherd Building Project 6

8.3 Deputation: Fair Food update and support required 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Auckland Council’s Quarterly Performance Report: Henderson-Massey Local Board for quarter two, 1 October - 31 December 2017 9

13 Confirmation Of Workshop Records 63

14 Governance Forward Work Calendar 69

15 Consideration of Extraordinary Items

1 Welcome / Karakia

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey local board:

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton	Elected Member Patron	13 December 2016
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust Auckland Asian Association	Member Member Member Member Advisor Trustee President	15 Nov 2016 21 Feb 2017
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member	15 Nov 2016
Matt Grey	Zeal	CEO	15 Nov 2016 21 March 2017
Paula Bold-Wilson	Community Waitakere Henderson Budgeting Services Unitec Institute of Technology	Board member Board member Employee	15 Nov 2016 21 March 2017
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	15 Nov 2016 17 February 2017
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Member Member	15 Nov 2016
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 12 December 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Acknowledgements - Kakano Youth Arts Collective

Purpose

1. To acknowledge Kakano Youths Arts Collective for the work they do in the Henderson-Massey Local Board area.

Executive summary

2. Kākano Youth Arts Collective developed in 2013 as a response to recognising the needs of some of the most vulnerable young people in West Auckland. Since then it has grown into a hugely successful initiative, working with young people who have struggled in mainstream education and are trying to move their lives in a positive direction. Kākano supports young people to develop their studio practice, their confidence and their self-worth.

3. As well as studio sessions, members of Kākano are also involved in arts opportunities in the wider community and are responsible for numerous murals that are popping up in Henderson. Thanks to an exciting new partnership with Unitec and Auckland Council, young people are giving back to their communities, beautifying and creating a sense of pride in the Henderson Town Centre through the Henderson Youth Project.

Recommendation/s

That the Henderson-Massey Local Board:

a) acknowledge Kākano Youths Arts Collective for the work they do in the Henderson-Massey Local Board area.

Attachments

a KakanoYouth Arts Collective Henderson Projects................................ 75

7 Ward Councillors’ Update

Ward Councillors are given an opportunity to update the board on regional matters they are working on or that impacts the local board.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Assid Corban and John Newick - Corban Winery Estate

Te take mō te pūrongo / Purpose of the report

1. To discuss the future plans for Corban Winery Estate.

Whakarāpopototanga matua / Executive summary

2. We would like to propose that the board set up a working party to discuss the future of Corbans Winery.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) Receive the deputation from Assid Corban and John Newick.

8.2 Deputation: Update Northwest Church of the Good Shepherd Building Project

Te take mō te pūrongo / Purpose of the report

1. To update the Henderson-Massey local board on the activities of Northwest Church of the Good Shepherd.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from Warren Bexley, Learne McGrath and Pauline Feltham representatives of Northwest Church of the Good Shepherd.

Attachments

a Deputation: Northwest Church of the Good Shepherd Building Project 83

b Presentation from Northwest Church of the Good Shepherd............... 85

c Consented plans for Northwest Church of the Good Shepherd ........... 97

8.3 Deputation: Fair Food update and support required

Te take mō te pūrongo / Purpose of the report

1. To update the Henderson-Massey local board on the work that that Fair Food does in the local board area and to request for the local board’s support.

Whakarāpopototanga matua / Executive summary

2. Established in 2012 in West Auckland, Fair Food is a respected food rescue charity using innovative solutions to reduce food waste and address food insecurity in Auckland.

3. Our purpose is to collect safe, surplus on-date or short-dated food from retailers and manufacturers across the food industry.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from Ian MyHill from Fair Food New Zealand.

Attachments

a Submission for Fair Food New Zealand.............................................. 109

b Presentation from Fair Food_New Zealand......................................... 111

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Henderson-Massey Local Board

20 February 2018

Auckland Council’s Quarterly Performance Report: Henderson-Massey Local Board for quarter two, 1 October - 31 December 2017

File No.: CP2018/00529

Te take mō te pūrongo / Purpose of the report

1. To provide the Henderson-Massey Local Board with an integrated quarterly performance report for quarter two, 1 October - 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter, the local board;

· approved and adopted the final Henderson-Massey Local Board Plan 2017

· approved the development of a master plan and engagement approach for Harbourview-Orangihina Park in Te Atatu Peninsula

· allocated $2.5 million to Panuku Development Auckland in order to co-ordinate the integrated delivery of the ‘Opanuku Link’ and the enhancement of Opanuku Reserve on Henderson Valley Road

4. Performance against the agreed 2017/2018 work programmes is tracking positively - see the snapshot in attachment A.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (attachment B). The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The activities showing a status of red (behind delivery, significant risk) have either been merged with wider projects or are no longer required.

6. The overall financial performance for quarter two 2017/2018 is favourable compared to the budget. There are some points for the board to note;

· Henderson Massey Local Board capital investment for the period was $14.8m and net operational cost of service was $7.6m

· Operating expenditure is below budget by 15.5% the main driver continues to be lower full facility contract maintenance than planned.

· Operating revenue was above budget by 11% due to increase in aquatic entrance and memberships fees.

· Capital expenditure was (42%) under budget. Costs for the open space-Massey North project were coded regionally and after taking this into account the true under-spend is approximately 19%. The Westgate multipurpose facility where physical works are progressing is the other main driver behind this variance.

7. The key performance indicators show a trend of delivery that is meeting the indicators, with the exceptions shown in red in attachment D.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the performance report for the financial quarter ending 31 December 2017.

Horopaki / Context

8. The Henderson-Massey Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 16 May 2017

· Parks, Sport and Recreation; approved on 20 June 2017

· Libraries and Information; approved on 20 June 2017

· Community Facilities: Build Maintain Renew; approved on 20 June 2017

· Community Leases; approved on 20June 2017

· Infrastructure and Environmental Services; approved on 20 June 2017

· Local Economic Development; approved on 20 June 2017.

9. The work programmes are aligned to the 2014 Henderson-Massey Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter two

10. The Henderson-Massey Local Board has a number of key achievements to report from the quarter two period, which included:

· Allocating $1.5 million of Local Board Transport Capital Funds to Panuku Development Auckland in order to co-ordinate the integrated delivery of the ‘Opanuku Link’. This will better connect Opanuku Reserve, Henderson Park and Corban Estate Arts Centre to the Henderson town centre and train station through walking and cycling infrastructure.

· Allocating $1 million of the boards Local Discretionary Initiatives capital funds to Panuku Development Auckland to lead, integrate and co-ordinate the delivery of the enhancement of Opanuku Reserve on Henderson Valley Road. This will include play amenities using a proposed theme of a whanau papatākaro (Māori family play area).

· Adoption of the final Henderson-Massey Local Board Plan 2017

· Approving the development of the Harbourview-Orangihina Park Masterplan and the engagement approach for this plan.

Key project updates from the 2017/2018 work programme

11. The following are progress updates against key projects identified in the Henderson-Massey Local Board Plan and/or Local Board Agreement:

· As part of the local boards mahi to develop a local Māori Responsiveness plan, a hui was held at Hoani Waititi marae for Māori stakeholders in West Auckland. Attendees discussed the main findings identified in some early research which was completed in September 2017. This work will continue at two further hui scheduled for Febuary and March 2018.

· Negotiations were undertaken with Mana Whenua group, Te Kawerau o Maki for the Relationship Agreement with the Henderson-Massey Local Board.

· Many local community groups delivered a variety of activations to increase a sense of neighbourhood belonging and participation. Including street clean-ups in Henderson South (with over 10 tonnes of rubbish removed from local streets), local residents holding street BBQs , local surveys being undertaken in Massey on safety issues, public meetings on the Royal Heights shopping centre. In Ranui, Christmas in the Carpark was held for residents and businesses. Kakano Youth Arts Collective delivered three more murals around Henderson Town Centre.

· Te Atatu South Community Centre refurbishment was completed and the centre was reopened 8 December 2017.

Key performance indicators

12. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Henderson-Massey Local Board’s measures, showing how we are tracking after the second quarter of FY18.

13. The year-end outlook is that 42 per cent of measures will not achieve target.

14. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

15. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

16. Attachment D contains further detailed KPI information.

Financial performance

17. Operating expenditure is $1.9m (20%) under budget. The majority of the under spend relates to the new full facility maintenance contract where fluctuations are expected until baselines at local board level are established over the year.

18. Operating revenue was above budget by $293k (11%) due to increase in aquatic entrance and memberships fees and to learn to swim and recreation revenue at West Wave.

19. Capital spend is below budget by $10.5m mainly as a result of coding issue for open space – Massey North, and that physical works at the new Westgate multipurpose facility and town square along with development of Royal Road Reserve were both delayed by wet weather.

20. The Henderson Massey Local Board Financial performance report is in Appendix C

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21. This report informs the Henderson-Massey Local Board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

22. Negotiations for a Relationship Agreement between the Henderson-Massey Local Board and the Mana Whenua group, Te Kawerau o Maki are underway.

23. The local board is developing a local Māori Responsiveness plan to assist in guiding its relationship development and ongoing engagement with local Maori and mana whenua.

24. On 14 December 2017, the Nga Kawa o Tangaroa Dive Programme acknowledged 16 graduates for the 2017 year. This course is run by Te Whanau of Waipareira and teaches Maori youth to gain confidence in water skills so that they can successfully and knowledgeably dive for kai moana in the sea. It is a very popular course for local Maori youth and has continued in 2018.

Ngā ritenga ā-pūtea / Financial implications

25. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

26. The risks identified by operating departments where the progress and performance indicator has been reported as red (behind delivery, significant risk) have either been merged with wider projects or are no longer required.

Ngā koringa ā-muri / Next steps

27. The Local Board will receive the next performance update following the end of quarter 3, March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A – 2017/2018 work programme snapshot for Q2	13
b ⇩	Attachment B – 2017/2018 work programme update for Q2	15
c ⇩	Attachment C – 2017/2018 financial performance for Q2	53
d ⇩	Attachment D – 2017/2018 key performance indicators for Q2	61

Ngā kaihaina / Signatories

Authors	Tracey Wisnewski - Local Board Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

20 February 2018

Confirmation Of Workshop Records

File No.: CP2018/01227

Te take mō te pūrongo / Purpose of the report

1. This report presents records of workshops held by the Henderson-Massey Local Board on:

· 5 December 2017

· 12 December 2017

Whakarāpopototanga matua / Executive summary

2. At the workshop held on Tuesday, 5 December, the Henderson-Massey Local Board had briefings on:

· 2014-2017 Local Board Plan final achievements report

· Local Board Agreement and Long Term Plan planning

· Older people in HMLB area

· Update on workplace strategy and development of business case around location for future NorthWest hub

3. At the workshop held on Tuesday, 12 December 2017, the Henderson-Massey Local Board had a briefing on:

· Community Grants Accountability Presentation

· Mid-year report to the board from Pacifica Arts Centre

· Ranui 135

· Upcoming Leases

· Te Kawerau a Maki Draft Relationship Agreement

· Panuku Updates

· Te Atatu Peninsula Community House

· Upcoming business meeting reports

4. The workshop records are attached to this report.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the workshop records held on:

· 5 December 2017

· 12 December 2017

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	5 December Workshop Record	65
b ⇩	12 December Workshop record	67

Ngā kaihaina / Signatories

Authors	Busola Martins - Local Board Democracy Advisor (West)
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

20 February 2018

Governance Forward Work Calendar

File No.: CP2018/01235

Te take mō te pūrongo / Purpose of the report

1. To present to the Henderson-Massey Local Board with their most current governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings over the upcoming months. The governance forward work calendar for the board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) note the updated Governance Forward Work Calendar for February 2018. (attachment A).

Horopaki / Context

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in four columns, “Date”, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments