Agenda of Howick Local Board - 19 February 2018

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the minutes of its ordinary meeting, held on Monday, 11 December 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Howick and Pakuranga Cricket Club

Te take mō te pūrongo / Purpose of the report

1. Ted Waters would like the opportunity to speak to the board on behalf of the Howick and Pakuranga Cricket Club.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board thank Ted Waters for his attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Howick Local Board

19 February 2018

Auckland Transport Update - February 2017

File No.: CP2018/00860

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to; respond to requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Howick Local Board (HLB) and its community.

Whakarāpopototanga matua / Executive summary

2. A decision is not required this month but the report contains information about the following matters:

· The wider ‘context’ or a summary of strategic projects or issues effecting the HLB’s Area

· An update on Auckland Transport projects that are being delivered in Howick including a Local Board Transport Capital Fund update.

· A summary of consultation for future Auckland Transport activities.

· Discussion of associated risks and engagement issues.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) note or receive the Auckland Transport February 2017 update report.

Horopaki / Context

3. The HLB area is currently one of the key areas of focus in Auckland Transport’s strategic plans with three major regional projects being delivered at this time. Each project is discussed below along with the Regional Land Transport Programme (RLTP).

New Network

4. The Eastern New Network is a public transport plan that will simplify bus routes across Howick. Simplification increases reliability and the number of buses servicing each individual route. The Eastern New Network lets people use regular, reliable bus services to either get to their final destination or to access trains or ferries with which to complete their journeys.

5. Delivery of the East Auckland New Network started in September 2017. New bus stops were built, old ones upgraded, intersections modified and older bus stops upgraded. A large communications plan was also delivered to let people know about the changes.

6. On 10 December 2017 the New Network became operational. Initial reports indicate that the transfer has been successful. But the services will be monitored closely and changes made if required.

7. The key issue related to modifications to school bus services. In summary Auckland Transport’s consultation was not as good as it could have been. Auckland Transport were made aware of the issue and postponed the project. Then took time to re-consult with the schools involved. A significant number of changes were made to the plan after this consultation.

AMETI

8. The project is a very large project that will build New Zealand’s first urban busway providing congestion free ‘bus only’ lanes for commuters running from Panmure Station to Botany. The aim is that people will be able to commute easily and quickly from Botany to Panmure and vice versa. The project will be delivered in three stages.

9. AMETI is moving forwards quickly. The first stage of the project is from Pakuranga to Panmure. This stage is completing its Notice of Requirement proceedings and a decision is expected in February 2018 from the independent commissioners reviewing the project. Demolition of properties that are required is starting this month. Contractors are being identified ready to start work later this year. Soon a major communications programme will start. It will tell the community about the project and the effects it is likely to have on people during construction.

10. From early February, Auckland Transport will commence the first stage of a programme to demolish and relocate properties in preparation for construction of the Panmure to Pakuranga stage of AMETI Eastern Busway. This programme will be undertaken in stages between January and October 2018 in order to provide tenants with a long notice period and to minimise the length of time that properties are left vacant prior to demolition or removal.

11. Auckland Transport have engaged a security firm to monitor vacant properties and we are working closely with NZ Police and organisations involved with homelessness to avoid any social issues around vacant properties or land. The neighbours of all vacant properties are also being closely engaged to ensure they are aware of demolition and security monitoring activity. Once properties have been demolished, they will have fences installed for security and safety purposes.

12. The second and third stages, from Pakuranga to Botany and a flyover that will remove the Reeve Road / Ti Rakau Drive intersection, are also progressing. The project team has been speaking with the community and particularly affected properties owners. Auckland Transport has set up an office in Pakuranga so that discussions with local people can take place close to home.

Ti Rakau Drive Buslanes

13. This year buslanes are being put on Ti Rakau Drive between Botany and Pakuranga. The aim is to improve the reliability of services on this stretch of road. The project has been discussed with the HLB. It will not remove lanes of traffic (i.e. there will still be two lanes of normal traffic in each direction) but will provide a clear, congestion free lane for buses. A small amount of parking will be lost and Auckland Transport has been contacting the people who will be effected.

RLTP

14. The RLTP is Auckland Transport’s budget. It is set by Auckland Council in discussion with the New Zealand Transport Agency. Two drafts of the list of projects in the RLTP have been circulated Local Board Members and Councillors. In the next couple of months, the HLB will have the opportunity to review the priority list and to advocate for projects to be re-prioritised.

15. Auckland Transport strongly advises all Local Board’s to engage with the RLTP process.

16. Auckland Transport strongly advises all Local Board’s to engage with the RLTP process.

Tātaritanga me ngā tohutohu / Analysis and advice

17. A number of transport related issues are discussed in this part of the report. Analysis and advice about Local Board Transport Capital Fund Projects is followed by discussion of the other local Auckland Transport projects.

Local Board Transport Capital Fund

18. The Local Board Transport Capital Fund is a capital budget provided to all Local Boards by Auckland Council and delivered by Auckland Transport. Local Boards can use this fund to deliver projects that they believe are important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

19. HLB’s funding in this term is approx. $ 2.9 million.

20. Auckland Transport encourages all Local Board’s to identify potential projects as early as possible to ensure delivery within the current electoral term. This fund is intended to allow local boards to build transport focused local improvements in their areas. Ideally, these projects would be completed during the term of the local board that initiated them. However, for those boards who have yet to commit funding to projects this is becoming increasingly unlikely. Projects take time to investigate, design and build and are allocated to project managers and contractors on a first come, first served basis. Local boards that delay allocating their Local Board Transport Capital Fund may not see their projects built during this term.

21. Early in this electoral term the HLB started identifying possible projects and planning workshops have been held and reported on previously. The current progress of all projects is summarised in the table below:

Table 1: Local Board Transport Capital Fund Projects

General Overview
Projects	Current Status	Problem or Opportunity Being Addressed
Half Moon Bay Ferry Pier and Bus Turnaround		Providing better facilities for ferry passengers at Half Moon Bay Costs were assigned in the previous electoral term.
Buckland’s Beach Walkway Improvements		Providing safer pedestrian facilities at Bucklands Beach. The following Rough Order of Costs were provided in October 2017 · Improved pedestrian facilities and one-way options on The Parade – Approx. $ 80,000 · A roundabout at the intersection of Buckland Beach and Whitcombe Roads – Approx. $ 450,000
Howick Village Centre Plan		Supporting improvements to Howick Village that will make it nicer, safer and more pedestrian friendly. The following Rough Order of Costs are provided this month. · Improved pedestrian linkages between the Village and Stockade Hill. Approx. $ 320,000 · Improve footpaths on Uxbridge and Selwyn Roads leading people to Howick Beach. Approx. $ 371-920,000 · Make Picton Street more pedestrian friendly Approx. $ 1.5 – 2.7 million.
Cascades Walkway		Building a footpath on Cascade Road that will provide access under the bridge on the western edge of the golf course to the walking track that follows the stream.
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing ‘on time’ and on budget. Orange – An issue has been identified that may need to be resolved. Red – An major issue has been identified that needs to be resolved Black – The project has been investigated and the HLB has decided not to pursue it at this time.
Detailed Project Progress Report
Half Moon Bay Ferry Terminal The pier is complete and was opened on 7 April 2017. The next step is building a bus turn around area. This part of the project is delayed but consent for the bus turnaround is issued, tender negotiations are being undertaken and work is expected to start in January 2018.
Bucklands Beach Update Auckland Transport is currently conducting detailed design work for two projects in Bucklands Beach: · Improved pedestrian facilities and one-way options on The Parade · A roundabout at the intersection of Buckland Beach and Whitcombe Roads A Rough Order of Cost for each of these projects was provided in August 2017 and design work continues. · Improved pedestrian facilities and one-way options on The Parade – Approx. $ 80,000 · A roundabout at the intersection of Buckland Beach and Whitcombe Roads – Approx. $ 450,000 Since the last report the design team have reported back on this project. An independent contractor has finished a study of building a round-about at the intersection of Buckland’s Beach and Whitcombe Road. At the time this report was written this study had not been discussed with the HLB. After it has been discussed the HLB’s position will be confirmed by resolution at a future meeting. The project manager will soon have detailed costings for improving pedestrian facilities on The Parade. This project is intrinsically linked to the roundabout project so will also need to be discussed in detail with the HLB before being formally reported.
Howick Village Centre Plan Rough Orders of Cost were requested for four projects to support the Howick Village Centre Plan in October 2017. Three of the four projects are able to report at this time. Improving the pedestrian linkages between Howick Village and Stockade Hill The Rough Order of Cost to upgrade paths on both sides of Picton St from Wellington St to Stockade Hill is approx. $320, 000. This cost is to replace the mixture of old concrete paths and concrete pavers with exposed aggregate concrete. It includes upgrading kerb and channel. It also allows for some ‘wayfinding’ (i.e. signage directing people) that could be incorporated into the project. it does not include for any relocation of underground services should these be necessary. Some savings would be possible if this project was incorporated into a bigger Village upgrade project Footpath Upgrade on Uxbridge and Selwyn Road The Rough Order of Cost to replace footpaths in Uxbridge and Selwyn Roads for a distance of approximately 220 metres and on both sides and incorporating some signage to guide people to the beach is approx. $920,000. This includes replacing the existing kerb and channel where the footpaths are against the kerb on one side, and replacing the existing narrow paths on both sides with new 1.8m exposed aggregate paths and artwork. It also includes some new planting works where space allows. Should the Board wish to consider doing one side of each road only and they chose the sides where the path is away from the kerb then the Rough Order of Cost is approx.$371,000. This does not include replacing the kerb and channel. Picton Street Improvements Auckland Transport has investigated the reviewed HLB’s request. This included discussions with the Urban Design, Traffic Operations and Road Safety Teams, reference to the Howick Village Centre Plan, the earlier Howick Urban Design Report and the Accessibility Review carried out by Auckland Council. HLB requested a cost for replacement of all the existing paving, consideration for installation of parklets, and to provide a “village look” that is pedestrian friendly, particularly for the elderly. A palette based on Otahuhu was suggested as an example. With a wide range of options and combinations that could be considered it is difficult to offer one answer to this request hence what follows is a Rough Order of Cost that ranges from: · Approx. $ 1.5 million for basic replacement of all footpaths with exposed concrete, minor repairs to some kerbs, reusing existing seats and bins To · Approx. $ 2.7 million for higher specification footpaths using basalt set edgings, replacement of all kerb and channel, raised platforms at intersections and crossing points to slow traffic and provide improved pedestrian experience, and using existing seats and bins and installing ‘gateway treatments’ at entrances to the Village. Other elements have been costed that can be included such as new bins, new seats and build outs. All of these would add to the cost. Details of all options will be discussed with HLB before any decision in made. The Rough Order of Costs provides an indication of potential costs so that the Board can consider whether it wishes to proceed further at this time. Should the Board wish to proceed, then the next step is that they would need to allocate funding to the project. This would allow the allocation of resources to a team that would work with a stakeholder groups to develop concepts, designs and priorities for Howick Village. The end result being a detailed plan and firm estimates of cost. There is also a range of design elements that would need to be considered: · The Howick Village Centre Plan discusses creating a slower, more pedestrian friendly environment. Auckland Transport’s Road Safety Team have indicated that Howick Village is likely to be suitable as a 30 km/hr Slow Zone with the installation of gateway treatments at entry points and raised tables to slow traffic around crossing points and intersections. But would this be supported by the community and HLB? · Auckland Transport’s Urban Design Team has made a range of suggestions about improving the look and feel of the footpaths. These suggestions would need to be discussed. · The Howick Village Centre Plan discusses built-out parklets. How many and where? The ‘stakeholders group’ would work with, Auckland Council, Auckland Transport and the HLB to confirm the detail of what is intended for the area. A decision does not need to be made at this time and Auckland Transport will discuss this Rough Order of Cost in detail with HLB before any decision is made. Cascades Walkway The design work for the Cascades Walkway project has reached a key milestone. The project manager has worked with Auckland Council and analysed four options, There is a a preferred option that will be presented to the HLB (along with the reasoning). The preferred option is shown in Fig 1 below. The path is mostly concrete but there is an approx. 10 metre stretch of board walk crossing a re-entrant. Figure 1: Preferred Route of Cascades Walkway. Consents will be required for the project and some mana whenua are likely to have an interest in the project although the exact extent of this is yet to be determined. The Rough Order of Cost has been updated to $298,000 and the cost of design work to date is $7,221.25. The next decision is whether we complete the design process and develop a detailed plan and ‘Final Cost Estimate’.

Chapel Road

22. Building new bridge near Ormiston and straightening Chapel Road is a safety project that will look at the area between Stancombe Road and Ormiston Road. The overall aim being to bring it to an ‘urban’ standard for an arterial road. This is required because the road used to be a rural road and as development has occurred it now needs to be upgraded.

23. The first round of geo-technical investigation is complete. The implications of this information are that the original plans for the area need to be reassessed and geotechnical testing continues.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24. Local impacts and local board views have been included in ‘Tātaritanga me ngā tohutohu / Analysis and advice’. Further information about consultations and information Auckland Transport decision–making is included below.

Consultations

25. Auckland Transport provides the HLB with the opportunity to comment on transport projects being delivered in this Local Board Area.

26. In this reporting period, a large number of projects were put forward for comment by the HLB and details are included in Attachment A.

27. Traffic Control Committee (TCC) decisions from December 2017 and January 2018 are included in the table below.

Table 2: Traffic Control Committee Decisions December 2017 and January 2018

Street	Area	Work	Decision
Whenua Road, Mary Ann Road, Bonnette Road, Curtis Road, Horo Road, Haddington Drive, Ormiston Road	Flat Bush	No Stopping At All Times, P120, Rescinded, Road Hump, Pedestrian Crossing, Give-Way	Carried
Ormiston Road, Valderama Drive	Flat Bush	Lane Arrow Markings, No Stopping At All Times, Bus Stop, Give-Way, Flush Median, Footpath, Traffic Island	Carried
Millhouse Drive, Kilimanjaro Drive, Astoria Place, Granger Road, Liston Crescent, Island View Terrace, Bucklands Beach Road, Vivian Wilson Drive, Amadeus Place, Evelyn Road	Northpark	No Stopping At All Times, Bus Stop, Lane Arrow Markings, Rescinded, Traffic Islands, Give-Way, Flush Median, Edge Line	Carried
Mission Heights Drive, Gibbston Crescent, Edbrooke Drive, Vin Alto Drive, Askerne Drive	Flat Bush	No Stopping At All Times, Bus Stop, Give-Way, Traffic Island, Roundabout	Carried
Sandspit Road, Puhutukawa Avenue, John Gill Road	Shelly Park	No Stopping At All Times, Bus Stop, Give-Way, Flush Median, Edge Line, Road Hump, Traffic Island	Carried

Tauākī whakaaweawe Māori / Māori impact statement

28. In this reporting period one project has required iwi liaison. The Cascades Walkway Project.

29. Auckland Transport has identified and contacted relevant iwi and will involve iwi in the design process if the HLB decides to continue with this project.

Ngā ritenga ā-pūtea / Financial implications

30. With regards to transport the HLB’s only budget implications are related to the Local Board Transport Capital Fund. The current financial status of the HLB’s Local Transport Capital Fund is recorded below.

31. The table above includes money from the previous electoral term that is ‘still in the system’ but is committed to finishing Half Moon Bay. The current electoral term’s allocation is approx. $ 2.9 million. Approx. $ 520,000 is currently held against possible projects (Cascades Walkway, Bucklands Beach / Whitmore Road Roundabout etc). This leaves the HLB with approx. $ 2,381,871 that is able to be allocated to projects.

Ngā raru tūpono / Risks

32. No significant risks have been identified.

Ngā koringa ā-muri / Next steps

Consultations

33. Auckland Transport provides the HLB with the opportunity to comment on transport projects being delivered in this Local Board Area.

34. In this reporting period, one was put forward for comment by the HLB and details are included in Attachment C.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	1802 Attachment A	21
b ⇩	1802 Attachment B	35
c ⇩	1802 Attachment C	39

Ngā kaihaina / Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Nina Siers - Relationship Manager

Howick Local Board

19 February 2018

Howick Local Board 2017/2018 Community Facilities Work programme LDI initiatives projects

File No.: CP2018/00446

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Howick Local Board for the addition of four locally driven initiatives (LDI) capital projects to the 2017/2018 Community Facilities Work Programme.

Whakarāpopototanga matua / Executive summary

2. Community Facilities staff have proposed a number of projects to the Howick Local Board for the use of their LDI Capex funding.

3. The list below was agreed by local board members during their December 2017 workshop to be approved for delivery during the 2017/2018 financial year:

· Uxbridge Arts Centre - air conditioning and noise reduction measures

· Bramley Reserve - stormwater improvements

· Eastern Beach - drinking fountains

· Bucklands Beach - fishing tackle bins.

4. This report outlines the scope of each project and recommends the LDI capital budget allocation required for each project.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) approve up to $110,000 of their LDI Capex financial Year 2017/2018 budget to install install air-conditioning units, acoustic panelling and improved disabled access at Uxbridge Arts centre.

b) approve up to $15,000 of their LDI Capex financial Year 2017/2018 budget to install two drinking fountains at eastern beaches.

c) approve up to $2000 of their LDI Capex financial year 2017/2018 budget to fund the installation of fishing line bins as part of a community led pilot project at Bucklands Beach.

d) approve up to $20,000 of their LDI Capex financial year 2017/2018 budget to improve ongoing surface water issues at Bramley Reserve.

e) rescind funding for the 310 Te Irirangi Drive - dog park development approved under resolution HW/2016/229 and request staff report back to the board with suitable alternatives site options for off leash dog activities.

Horopaki / Context

Uxbridge Arts Centre

5. Requests have been received from the Uxbridge Arts Centre management to address the lack of air-conditioning in the main meeting room and three studios.

6. The centre has also requested for improvements in the current noise control measures. The studios when fully booked and in use are difficult for the users to hear each other.

7. Both the air-conditioning and noise control issues are resulting in a number of complaints and run the risk of losing bookings and revenue for the centre.

8. The centre have also requested to improve disabled access at the rear entrance and internal access.

Tātaritanga me ngā tohutohu / Analysis and advice

Uxbridge Arts Centre – air conditioning

9. Only the Malcolm Smith Gallery and the theatre have air conditioning systems, there is currently no air conditioning with in the Uxbridge Arts Centre building.

10. There have been a number of complaints from received from users of the building, that the temperature reaches uncomfortably high levels.

11. To improve the users experience within the center it is recommended that the main meeting room and three arts studios at the rear of the center are fitted with separate air conditioning units.

12. Due to the size of the main meeting room and the amount of persons that the room can accommodate up to, it has been recommended by air conditioning specialists to install two air conditioning units into this room. The preferred solution is to utilize a split system that will also offer additional heating in the winter should it be required.

13. The estimated cost is $23,000 for the supply and installation of two units for the main meeting room.

14. The three studios at the rear of the centre do not currently have any air conditioning systems installed. Classes within these rooms can occupy up to 30 people at any given time. Similarly the users have complained of uncomfortably high levels of heat.

15. Air conditioning specialists have recommended for the studios to have a single air conditioner split system in each room.

16. It was also been noted that covering the windows with blinds in each of the studios could assist in keeping the heat out. However, this option has not been considered as part of this scope of works.

17. The estimated cost for this option is $22,500 for the supply and installation of three units.

18. The total costs for supply an installation of five air conditioning units is $45,500.

Uxbridge Arts Centre – acoustic treatment

19. There is currently no acoustic treatment installed for the three studios at the rear of the centre. As these are high activity areas, with all walls, floors and ceiling being hard surfaces, they result in a significant amount of noise and reverberation throughout the rooms – making classes hard to conduct.

20. Acoustic testing has been undertaken as part of the quotes received. The standard reverberation time for a teaching room should be between 0.5-0.7 seconds. Each of the studios are currently reading at 3.37 seconds, which exceeds the acceptable noise limit for a teaching room.

21. The option being proposed to the board is to install acoustic panelling to the ceiling of each studio to help reduce the noise. Estimated readings had indicated this would reduce the reverberation time down to 0.81 seconds.

22. Additional acoustic panelling applied to the walls was investigated but has been determined by acoustic specialists to offer minimal additional improvement and the cost would increase exponentially.

23. The studios and the meeting room are available for hire and are important revenue streams for Uxbridge. There is a risk that if these issues are not addressed, it will have a negative impact on Uxbridge’s ability to bring in revenue and succeed within this space.

24. The estimate cost for this option is $30,000.

Uxbridge Arts Centre - improved disabled access

25. The centre approached council to request to remove accessibility barriers for one of their employees. As the landlord, council were supportive of the request, but informed the centre that no budget was currently available to fund any work that isn’t classed as a renewal.

26. Should the board choose to do so, funds from their LDI capital works budget could be used to facilitate the improvements requested.

27. The estimated cost for the improved disabled access option is $25,000.

Total Cost

28. Note that the total estimate for Installation of five air conditioning units in the meeting room and the three rear studios, installation of acoustic ceiling panels to the three rear studios and improved disabled access to the rear of the building and office amounts to $100,500,

29. These options have been work shopped with the board and staff recommended that the board allocate $110,000 LDI Capex financial year 2017/2018 budget for the installation of air conditioning units, acoustic paneling and improved disabled access.

30. The additional cost of $9,500 recommended will allow for any potential variations in prices once final detailed quotes are received.

Eastern Beaches drinking fountains

31. The Howick Local Board have received requests from the public for the provision of drinking water available along the Eastern Beaches to service park and beach users. Drinking fountains provide park visitors with a means of rehydration, resulting in longer stays at the park and increased opportunity to recreate.

32. Installation of drinking fountains will be a step towards the aspiration of getting ‘Aucklanders more active, more often’.

33. Staff have been asked to provide information and recommendations for the installation of drinking fountains at the playground on the corner of Hostel Access Road and The Esplanade and well as beside the toilet facilities at the southern end carpark.

34. Various designs and options have been workshopped with the board. At a workshop on 13 December the board decided on a preferred option to install two drinking fountains which accommodates wheelchairs, adults and children. It can also be customised with a dog bowl to accommodate all users of the park and esplanade.

35. The estimated cost for this option is $7000 per fountain (installed).

36. Staff recommended that the board allocate up to $15,000 of LDI Capex financial year 2017/2018 budget to this project.

Bucklands Beach fishing line bins

37. A proposal from the community was put forward to request the installation of two fishing line bins at popular fishing areas at Bucklands Beach.

38. These bins are used extensively in Australia and the America to encourage recreational fishermen to put excess fishing line into bins to save it entering the marine environment.

39. Further scooping of the proposal found that the bins aren’t made commercially in New Zealand. However, due to the relatively simple design of the bins, staff approached Howick Men’s Shed to see if they were interested in producing them as part of a community initiative. The Men’s Shed confirmed their interest and has provided a retail quote for materials.

40. At a workshop with the board on 13 December 2017, the board confirmed that they would support a ‘pilot project’ for the installation of two bins to look at the uptake and see if there was a need for ‘permanent’ fishing line bins at Bucklands Beach.

41. Staff recommended that the board allocate up to $2,000 LDI Capex financial year 2017/2018 budget to this project.

Bramley Reserve – stormwater improvements

42. The western end of Bramley Reserve next to the car park is subject to historical flooding issues due to a low point in the reserve and a build-up of sand on the foreshore, consequently the water has nowhere to go.

43. The park is well used and hosts a number of events during the summer months.

44. The board asked for a solution to the flooding, three options have been workshopped with the board.

Options

Option	Scope	Budget	Consideration
1	· Do nothing	$0	Allow natural processes to occur.
2	· Engineering solution	$20,000	Dig out the channel to install nova coil drain, cover with topsoil and raise the ground level and create a swale to the beach to allow water to run-off.
3	· Landscape plan and planting	$10,000	Develop a landscape plan and plant the area with appropriate coastal wetland species and interpretive signage to explain the natural processes occurring.

45. Further scoping of option two has confirmed that no consents will be required provided that the area of works is less than 2,500 square metres and less than 250 square metres of top soil is needed.

46. The board confirmed at a workshop on 13 December that it preferred option two. Staff recommend that the board allocate up to $20,000 LDI Capex financial year 2017/2018 budget to this project.

Te Irirangi dog park

47. The Te Irirangi dog park development received $70,000 funding for the board in May 2016 (HW/2016/229).

48. Further scoping of the site revealed a number of constraints across the site, these were presented to the board at a workshop in September 2017 and include:

· access issues

· easement requirements

· ecological constraints

· hydrological constraints.

49. At the 13 December workshop, the board asked staff to scope additional sites within the board area because of the large number of constraints found to be associated with 310 Te Irirangi drive.

50. Staff are recommending that the remaining funding for this project is rescinded and put towards an alternative site for off leash walking yet to be named.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

51. The projects in this report were discussed at the local board workshop on 13 December 2017 and the local board was in support of the proposed recommendations.

52. Installation of acoustic measures, air conditioning and improved disabled access will improve the experience for centre users at Uxbridge Arts Centre.

53. Installation of drinking fountains at Eastern Beach locations will ensure public users of the beach have access to drinking water and improve the amenity of public reserve.

54. Resolving the stormwater issues at Bramley reserve will ensure an all-round usable open space for the public and local events.

55. Installation of fishing tackle bins at appropriately located positions will ensure hooks are disposed of safely and do not pose a risk to public users of the beach.

56. These projects align with the Howick Local Board Plan 2017 Outcome 4: A treasured environment and Outcome 5: Our people are active and healthy.

Tauākī whakaaweawe Māori / Māori impact statement

57. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed projects are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

58. Te Ao Māori values have influenced all design aspects of the proposals presented.

Ngā ritenga ā-pūtea / Financial implications

59. The cost estimates for the preferred options presented in this report are seeking to be funded from the Howick Local Board’s LDI capital budget, which currently has approximately $2,000,000 available for allocation within the 2017/2018 financial year.

60. Any savings achieved will be returned to Local Board’s LDI capital budget for reallocation.

Ngā raru tūpono / Risks

61. A delay in decision making will result in further customer complaints and could potentially impact upon the physical works delivery programme planned for completion by June 2018.

Ngā koringa ā-muri / Next steps

62. Following approval from the board, next steps are to:

· Complete any required design documents and resource consenting.

· Hand over to the project delivery team to manage the physical works delivery.

63. It is expected that physical works will be completed within the 2017/2018 financial year. The board will receive monthly updates on the progress of this project through regular Community Facilities reporting.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Katrina Morgan - Manager Community Led & LDI Projects, Investigation & Design

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

19 February 2018

Land owner approval for the extension of the Pakuranga Athletics Club building on Lloyd Elsmore Park, Pakuranga

File No.: CP2018/00899

Te take mō te pūrongo / Purpose of the report

1. To request that the Howick Local Board grant land owner approval for the extension of the Pakuranga Athletics Club building on Lloyd Elsmore Park, Pakuranga.

Whakarāpopototanga matua / Executive summary

2. The Pakuranga Athletics Charitable Trust is proposing to extend the existing storage bunker in the athletics track precinct on Lloyd Elsmore Park to provide a clubroom facility in this area. Upon completion, the new extension will be gifted to the Pakuranga Athletics Club who will acquire the maintenance responsibilities. The proposal is a staged construction with the race control room and lounge being stage one, followed by the grandstand and additional storage areas. The existing clubrooms are outside of the athletics track precinct.

3. The proposed extension falls within the existing leased area so no variance to the current lease is necessary for stage one of the construction.

4. The land is held as a classified recreation reserve under the Reserves Act 1977 and zoned as open space – sport and active recreation in the Auckland Unitary Plan (Operative in Part).

5. It is recommended that the Howick Local Board approves the land owner application as the extension of this building will have no negative effect on the public’s use of the specified area of Lloyd Elsmore Park. This proposal meets the outcome in the Howick Local Board Plan of optimising the use of new and existing facilities.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) grant land owner approval to the Pakuranga Athletics Charitable Trust for the extension of the Pakuranga Athletics Club building depicted in red in Attachment A on Lloyd Elsmore Park, Pakuranga.

b) require that the land owner approval be subject to:

i. the club securing all funding for the building extension as stipulated in the facilities funding agreement

ii. the club obtaining all regulatory consents required for the planning and development of the building.

Horopaki / Context

6. The parcel of land that the building is situated on is legally described as Lot 5 DP 53430, and is contained in certificate of title NA10B/767. It is owned in fee simple by Auckland Council and subject to the Reserves Act 1977 as a classified recreation reserve.

7. The works will be undertaken by the trust but will be gifted to the Pakuranga Athletics Club upon completion.

8. The club currently has two leased buildings in the Lloyd Elsmore Park area, one of which sits outside the athletics complex and on the other side of the access road as depicted in blue in Attachment A. The second leased building is the storage bunker which is inside the athletics complex depicted in red in Attachment A. This storage bunker is the proposed building which will be extended on to create the new clubrooms. This is in a more appropriate location for the purpose of serving the Pakuranga Athletics Club patrons.

9. Upon completion of construction, the club will relinquish the lease to the existing club rooms which sits outside of the athletics track area on Lloyd Elsmore Park.

10. The trust signed a facility partnership agreement for $130,000 in June 2014 which was subsequently extended to 30 June 2018. A condition of this funding agreement was that the $130,000 would not be released until the trust had secured the balance of the funds required to complete the project. As at 19 September 2015, the project costs were estimated at $450,000 including design, surveying, consent fees and construction.

11. The extension is within the footprint of the existing leased area of the Pakuranga Athletics Club equipment bunker so no variance to the lease is necessary. The existing lease is due to expire in 2020 which will allow the trust to change the lease area to account for any future construction.

12. The construction will be split into two stages with the race control room, deck, lounge, toilets and committee room being stage one. The second stage of the proposal is to extend the lounge and include some additional changing facilities, toilets, storage area and lift access.

13. The club are yet to gain resource or building consent for the extension.

Tātaritanga me ngā tohutohu / Analysis and advice

14. Staff recommend that the land owner approval for the building extension be granted to allow the trust to begin construction and utilise the council funding.

15. The extension of the athletics building will not affect the use of the reserve as it is an extension of an existing building.

16. The approval of this extension would allow the trust to access the allocated funding. If approval was not given, the club would lose the funding allocation and there is no guarantee that the funding will be made available to the Howick Local Board area.

17. The council parks and places specialist, community lease advisor and sport and recreation lead have been consulted and are all supportive of the proposal.

18. The board has the option to approve or decline the application. Approving the application will result in the trust being able to access funding and start the construction of the extension. Declining the application would result in the club not being able to extend the building.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19. The proposal was presented to the local board at a workshop in December 2017. The board are generally supportive of the proposal, subject to detailed design approval. The project will again be presented on 15 February 2018 where the detailed design plans will be tabled.

20. The proposal strategically aligns with the local board objective of optimising the use of new and existing facilities. This proposal will also maximise the use of parks space and community facilities which is an objective in the Howick Local Board Plan 2017.

Tauākī whakaaweawe Māori / Māori impact statement

21. There are no sites at Lloyd Elsmore Park of value or significance to mana whenua identified in the Auckland Unitary Plan. The proposed extension does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori and any impacts will be no different to those on others.

Ngā ritenga ā-pūtea / Financial implications

22. There are no financial implications for the local board unless the trust attempts to gain funding from the local board post-approval.

23. The ongoing maintenance responsibilities of the building will be transferred from the trust to the Pakuranga Athletics Club upon completion of construction.

Ngā raru tūpono / Risks

24. There is a risk with any leased community facility on public open spaces that if the lessee surrenders its lease or is unable to continue to occupy the site, the council inherits a liability. Where any group owns a building on a park and surrenders its lease, they also surrender the building to council and in that regard the council has the opportunity to occupy or manage the facility itself.

Ngā koringa ā-muri / Next steps

25. If approval is given, the club will begin the building consent and construction process. The detailed design of the proposed building will be assessed by Community Facilities staff throughout this process.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Map of Pakuranga Athletics Club leased buildings on Lloyd Elsmore Park	51

Ngā kaihaina / Signatories

Author

Joe Bywater - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

19 February 2018

New Road Name Approval for the residential subdivision by Chimbusco International Limited at 218 Flat Bush School Road, Flat Bush.

File No.: CP2018/00294

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Howick Local Board, for new road names for new roads created by way of subdivision at 218 Flat Bush School Road, Flat Bush.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Rashni Road,’ ‘Riwai Street,’ ‘Piringa Street’ and ‘Skanda Crescent’ (applicant’s preferred road names), ‘Rake Road,’ ‘Kanga Street,’ ‘Tuputupu Street,’ ‘Whakawhirinaki Street,’ ‘Matatahi Crescent’ and ‘Koiora Crescent’ were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted and Ngai Tai ki Tamaki responded confirming that they had no issue with the applicant’s preferred names and considered that the names are a good combination which reflect different cultures.

5. The names ‘Rashni Road,’ ‘Riwai Street,’ ‘Piringa Street’ and ‘Skanda Crescent,’ proposed by the applicant and the names ‘Rake Road,’ ‘Kanga Street,’ ‘Tuputupu Street,’ ‘Whakawhirinaki Street,’ ‘Matatahi Crescent’ and ‘Koiora Crescent,’ are considered for approval by the Local Board.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road names ‘Rashni Road,’ ‘Riwai Street,’ ‘Piringa Street’ and ‘Skanda Crescent,’ proposed by the applicant, for the new road created by way of subdivision at 218 Flat Bush School Road, Flat Bush while noting that ‘Rake Road,’ ‘Kanga Street,’ ‘Tuputupu Street,’ ‘Whakawhirinaki Street,’ ‘Matatahi Crescent’ and ‘Koiora Crescent,’ also meet the road naming criteria.

Horopaki / Context

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

8. The residential subdivision will be serviced by a new loop road off Flat Bush School Road with a number of smaller roads branching off it. The subdivision will be undertaken in two stages and the applicant seeks to name four of the roads in the first stage of the development.

The applicant has proposed the following names for consideration for the roads created as part of the development at 218 Flat Bush School Road, Flat Bush.

Preference	Proposed New Road Name (Road 1)	Meaning
Preferred Name	Rashni Road	A hindu name. The consultant has advised that people name their children this as it is considered to mean calm and quiet.
First Alternative	Rake Road	Bush
Second Alternative	Paripari Road	Steep

Preference	Proposed New Road Name (Road 2)	Meaning
Preferred Name	Riwai Street	Produce from Manukau area- a potato variety
First Alternative	Manga Street	Tributary, stream
Second Alternative	Kanga Street	Maize, corn

Preference	Proposed New Road Name (Road 3)	Meaning
Preferred Name	Piringa Street	Refuge, shelter
First Alternative	Tuputupu Street	To grow, develop
Second Alternative	Whakawhirinaki Street	To trust, confide or rely on

Preference	Proposed New Road Name (Road 4)	Meaning
Preferred Name	Skanda Crescent	This name relates to a hindu god who has power of delivering goodness and wealth for families. This was suggested by one of the project managers who has a hindu background.
First Alternative	Matatahi Crescent	Young people, generation
Second Alternative	Koiora Crescent	Life, living

Figure One: Location and layout of new roads.

Tātaritanga me ngā tohutohu / Analysis and advice

9. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. All proposed road names are considered to meet the assessment criteria of the Auckland Council Road Naming Guidelines, with the exception of ‘Paripari Road’ and ‘Manga Street’ as these names are already in use.

11. The proposed suffixes ‘Road,’ ‘Street’ and ‘Crescent’ are considered appropriate as they accurately describe the characteristics of the roads.

12. As the applicant’s preferred names (‘Rashni Road,’ ‘Riwai Street,’ ‘Piringa Street’ and ‘Skanda Crescent’) meet the criteria, they are recommended for consideration for approval while noting that the alternative names (‘Rake Road,’ ‘Kanga Street,’ ‘Tuputupu Street,’ ‘Whakawhirinaki Street,’ ‘Matatahi Crescent’ and ‘Koiora Crescent’) are also appropriate as they comply with all the criteria of the road naming guidelines.

13. The relevant iwi groups were consulted and a response was only received from Ngai Tai ki Tamaki in support of the applicant’s preferred names.

14. The proposed names were sent to NZ Post for feedback, whose Address Specialist advised that the names “Paripari” and “Manga” are already in use, but confirmed that the remaining names were acceptable.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

16. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Ngā raru tūpono / Risks

18. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Ngā koringa ā-muri / Next steps

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	218 Flat Bush School Road	59

Ngā kaihaina / Signatories

Author

Danielle Ter Huurne - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Nina Siers - Relationship Manager

Howick Local Board

19 February 2018

New Road Name Approval for residential subdivision by Jim Rolfe at 38 Colmar Road, Mellons Bay

File No.: CP2018/00683

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Howick Local Board, for a new road name for a road created by way of subdivision at 38 Colmar Road, Mellons Bay.

Whakarāpopototanga matua / Executive summary

3. The applicant’s chosen preferred name “Arawhetu Drive” was approved by the Howick Local Board on 19 June 2017. The applicant has now requested that the approved road name “Arawhetu Drive” be changed to the alternative name 1 being “Ara Tui Drive” as the other property owners along the new road finds it hard to pronounce “Arawhetu Drive”. Therefore, the proposed Preferred Name will be “Ara Tui Drive” and First Alternative Name will be “Te Ara Tui Drive” and Second Alternative Name will be “Te Aratui Drive”.

4. The amended road name report was submitted and included in the local board’s agenda for December’s meeting. There were concerns raised by the chair of the Local Board about the chosen name as it may be confused with an existing road known as Ara Tai Drive. The Applicant was asked whether they would want to change the Preferred Name. However, the Applicant wants to keep their Preferred Name being “Ara Tui Drive” as there is a strong presence of Tui bird within the area. The road name approval was withdrawn from the December’s agenda until this matter is dealt with.

5. The applicant still wants to keep the Preferred Name as “Ara Tui Drive”. The Preferred Name, “Ara Tui Drive” and Alternative Names 1 and 2, being “Te Ara Tui Drive” and “Te Aratui Drive” put forward by the applicant have been assessed against the road name guidelines and was determined to meet the road naming guideline criteria.

6. Local iwi groups were consulted and approve the proposed road names put forward by the Applicant. All local iwi groups were consulted but only the Ngaitai-ki-Tamaki iwi responded and all other local iwi did not response at all. Ngaitai-ki-Tamaki responded that they have no issue, therefore have no objection to the proposed name put forward by the Applicant.

7. The name “Ara Tui Drive” (Preferred Name), proposed by the Applicant and the names “Te Ara Tui Drive” (First Alternative Name) and “Te Aratui Drive” (Second Alternative) are considered for approval by the Local Board.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) revoke ‘Arawhetu Drive’ from resolution HW/2017/102 from 19 June 2017 meeting.

b) pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Ara Tui Drive’, and Alternative Names 1 and 2 being “Te Ara Tui Drive” and “Te Aratui Drive” for the new road created by way of subdivision at 38 Colmar Road, Mellons Bay.

Horopaki / Context

8. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

9. The subdivision consent P44866 SP11430 had two options available to all owners of the affected properties being, 38, 40 and 42 Colmar Road. Option 1 is for a 5 lot fee simple subdivision and option 2 is for 7 lot fee simple consent and Option 2 was agreed upon by all owners. As part of that consent, a Right of Way was created to service the proposed 7 lots and will be the new road for this development.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The Applicant has proposed the following names for consideration for the road created as part of the development at 38 Colmar Road, Mellons Bay.

Preference	Proposed New Road Name	Meaning
Preferred Name	Ara Tui Drive	Ara Tui Drive means pathway and Tui is reference to the Tui bird.
First Alternative	Te Ara Tui Drive	Te is the Maori word for The and Ara means pathways and Tui is reference to the Tui bird in the area.
Second Alternative	Te Atatui Drive	Te is the Maori word for The and Ara means pathways and Tui is reference to the Tui bird in the area.

Figure One: Location and Layout of new Road in red

11. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

12. The Applicant’s preferred road names “Ara Tui Drive” , “Te Ara Tui Drive” (alternative name 1) and “Te Aratui Drive” (alternative name 2) meet the road naming criteria as there is no duplication of the names within the Auckland Region and consultation was carried out with the Local iwi and they have no objection to the proposed names.

13. The Applicant has chosen the suffix “Drive” and it is appropriate for the road layout.

14. As the Applicant’s preferred name (“Ara Tui Drive”) meets the criteria, it is recommended for consideration for approval while noting that the names proposed by the iwi (“Te Ara Tui Drive” (alternative name 1) and “Te Aratui Drive” (alternative name 2)) are also appropriate as they comply with all the criteria of the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The Tui bird has a strong preference within the subject properties involve, hence the applicant proposing the “Ara Tui Drive” as the preferred road name.

Tauākī whakaaweawe Māori / Māori impact statement

Ngā ritenga ā-pūtea / Financial implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Ngā raru tūpono / Risks

18. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Ngā koringa ā-muri / Next steps

19. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Toakase Akoteu-Tongotongo

Authorisers

Ian Smallburn - General Manager Resource Consents

Nina Siers - Relationship Manager

Howick Local Board

19 February 2018

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2017

File No.: CP2018/00310

Te take mō te pūrongo / Purpose of the report

1. To update the Howick Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 July to 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. Panuku was established in September 2015 as a result of the merger of two Council Controlled Organisations – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 July to 31 December 2017.

Horopaki / Context

Local Activities

Portfolio management

5. Panuku manages ‘non-service’ properties owned by Council and Auckland Transport (AT). Non-service properties are properties that are not currently needed for service or infrastructure purposes. These properties are generally being held for planned future projects, such as road construction, park expansion or development of future town centres.

6. The property portfolio comprises 1437 properties, containing 1119 leases, as at 31 December 2017. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

7. The return on the property portfolio for the period ending 31 December 2017 was above budget, with a net surplus to Auckland Council and AT shareholders of $1.1 million ahead of budget.

8. The average monthly tenantable occupancy rate, for the six month period, is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties Managed in the Howick Local Board Area

9. Panuku currently manages 36 commercial and 139 residential properties within the Howick Local Board area.

Business Interests

10. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This includes two forestry enterprises, two landfills and four quarries.

11. There are currently no managed business interests in the Howick Local Board area. The closure of Greenmount Landfill is continuing, with three resource consents being proposed by EnviroWaste to complete that closure. The consents relate to importation of additional topsoil to finish the grass cover, a consent to alter the Stormwater system and a consent to complete the subdivision off of 80 Smales Road as part of the Vesting of EnviroWaste land to Council.

Portfolio strategy

Optimisation

12. The Auckland Council Long-term Plan 2015-2025 reflects a desire of council to materially reduce or slow down expenditure, and unlock value from assets no longer required, or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation.

13. Asset optimisation deals with ‘service property’. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service, whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested, to advance approved projects and activities on a cost-neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio review and rationalisation

Overview

14. Panuku is required to undertake ongoing rationalisation of council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

15. Panuku works closely with council and AT to identify potentially surplus properties to help achieve disposal targets.

16. Target for July 2017 to June 2018:

Unit	Target	Achieved
Portfolio review	$60 million disposal recommendations	$28.3 million as at 31 December 2017

Process

17. Once identified as a potential sale candidate, a property is taken through a multi-stage ‘rationalisation’ process. The agreed process includes engagement with council, CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally, a governing body decision.

Under review

18. Properties currently under review in the Howick Local Board area are listed below. This list includes any properties that may have recently been approved for sale, or development and sale by the governing body.

Property	Details
1 Ara Tai - Half Moon Bay Marina	Ground lease only. Panuku commenced the rationalisation process to evaluate future use options. The internal organisation-wide Expression of Interest phase commenced in June 2014. Panuku is awaiting confirmation by the lessee of its long term plans before progressing further.
16 Fencible Drive, Howick	Under review for future uses - potential to explore idea of developing a mix of commercial/community space including residential housing outcomes. Further engagement with the Howick Local Board will take place after AT confirms infrastructure requirements for the property.
34 Moore Street, Howick	Under review for future uses. Business case presented by the local board for retention. Presented to Finance and Performance Committee in 2014. Further engagement with the board has been scheduled for 2018.
80 Vincent Street, Howick	An off street car park transferred from AT to Panuku as no longer required for AT’s infrastructure requirements. The board opposed the disposal and presented a case to the Finance and Performance Committee in December 2017 to retain the property. The committee resolved that the property be retained. Panuku will liaise with council’s Finance and Community Facilities departments and AT regarding the transfer to a council department’s portfolio.

Acquisitions and Disposals

19. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

20. Panuku doesn’t make the decision on what properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of council.

21. We purchased 6 properties for open space across Auckland in this financial year (ending 30 June 2018) at a cost of $18 million. We also bought three properties for storm water use at a value of $3.6 million.

22. One property was purchased in the Howick Local Board area during the reporting period.

23. All land acquisition committee resolutions contain a confidentiality clause due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process

Disposals

24. The Disposal team sold six properties for a total of $8.7 million this Financial Year. The team’s 2017/18 target is $8.0 million for the year. The target is agreed with the council and is reviewed on an annual basis.

25. No properties were sold in the Howick Local Board area.

Development

26. Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

27. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery, to achieve best value outcomes within defined cost, time and quality parameters.

28. Below is a high-level update on development activities in the Howick Local Board area:

29. Flat Bush School Road (Lot 1-5):

a) Lot 1: This site has been sold to Neil Construction. A condition of sale requires Council to undertake upgrading works to Flat Bush School Road which are programmed for completion in March 2018, it being noted that Flat Bush School Road is now fully operational for all intents and purposes.

b) Lot 2: This land has been purchased by the Ministry of Education for the development of a primary school. The school is to open for the first school term of 2019.

c) Lot 3: A conditional sale of this 6934m2 site has been signed with the Purchaser who intends to develop terraced housing. A number of conditions need to be satisfied before the sale is declared unconditional.

d) Lot 4: The Finance and Performance Committee have approved the area of Lot 4 being increased from 8850m2 to 14,093m2 and the enlarged site will now be sub-divided off the parent title and then sold on the open market by way of tender. The sale of this land is not expected until late 2018.

e) Lot 5: The Finance and Performance Committee have approved the area of Lot 5 being increased from 29,738m2 to 55,742m2 and the enlarged site will now be sub-divided off the parent title. This sub-division cannot proceed until an adjoining land owner completes a legal road which will provide the required legal access to Lot 5. The vesting of this legal road is expected mid 2018 with a sale by way of public open tender programmed for late 2018.

30. Ormiston Town Centre – Development activity is underway of a number of residential blocks at Ormiston Town Centre. Panuku is working closely with Todd Property Group to develop the 20 hectare area. Construction of residential Blocks A & B is complete. Construction of the ‘Pak n Save’ supermarket on Block C is complete. Todd Property acquired Block E in June 2017 and is looking to progress the residential component on Block E and is making significant progress on leasing to a Medical Centre. Leasing continues for blocks F & J with negotiation for a potential construction contract continuing.

31. 66 Flat Bush School Road (Ormiston Residential Finger) – The 6.5 hectare site at 66 Flat Bush School Road has been classified as a Special Housing Area within Ormiston. A development agreement between Panuku and Todd Property Group was established in August 2016. Todd Property has received Resource and Building Consent for stage 1 (3.34 hectares) for the development of approximately 91 homes. Panuku sold the land associated with stage 1 to Todd Property in December 2017.

32. 2R Ti Rakau Drive, Pakuranga Plaza – As part of the potential Pakuranga Town Centre regeneration Auckland Council is working with Pakuranga Plaza owner GYP to review redevelopment opportunities for the site. GYP are currently evaluating their options after having resource consent for Stage 1A rejected by the Council (acting in its capacity as Regulator). GYP is looking to resubmit resource consent for a residential tower development in the northeast corner of the town centre and review their redevelopment options of the Mall within the existing building footprint. GYP is seeking Right of Way access over Council land to service vehicle access for the Apartment development. AT continues to investigate the construction of a bus station on part of the site along Ti Rakau Drive.

Regional Activities

Highlights

33. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

34. Transform locations – Panuku ‘Transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of our region; working alongside others and using our custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations.

35. Unlock locations – Panuku also ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including our council family, to create development opportunities.

36. Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

37. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week, while regeneration is just beginning in Manukau and Onehunga.

a) The first three phases of structural steel have been installed at the Park Hyatt Hotel. All up, approximately 2000 tonnes of primary structural steel will be used to construct the luxury five-star hotel, which will span a total area of 37,000sqm.

b) In April 2017, Mayor Phil Goff officially opened the Mason Bros. building, a former industrial warehouse that has been redeveloped into a three-level office space, bringing together a community of entrepreneurs and businesses. It is the centrepiece of Wynyard Quarter’s innovation precinct.

c) The Innovation Precinct in Wynyard Quarter has expanded with the newly opened five-floor building at 12 Madden Street. The purpose-built home for entrepreneurs offers the latest in flexible co-working spaces. This milestone marks two years since the GridAKL initiative was launched by ATEED, partnering with Panuku and Precinct Properties to develop the commercial space to house ambitious companies and connecting technologists, designers, digital content makers, product designers and start-ups.

d) Developer Willis Bond is constructing 500-600 apartments of various types and sizes that are set to house around 1100 people. There are two developments currently under construction, Wynyard Central and 132 Halsey. The first residents have moved in in September 2017.

e) In June 2017, Panuku handed over to Regional Facilities Auckland (RFA) the management of the Queens Wharf facilities, including Shed 10 and The Cloud. Panuku continues to lead the delivery of place making and the future development of the wharf.

38. Transform Manukau was the first location to have a Framework Plan completed, outlining the five key moves for the project and the vision for Manukau in 2040. We are aiming to get the first housing site underway soon at Barrowcliffe Place. Public realm projects anticipated to start next year include the Council’s Hayman Park Playground and Putney Way street improvements in conjunction with the new bus station is targeted for completion by May 2018. Panuku is also exploring with the Scentre Group on how the shopping mall’s future development could relate to and interface with the town centre.

39. Plans to Transform Onehunga, on a similar scale to Wynyard Quarter and Manukau, were approved in March 2017. These plans were completed involving significant consultation with communities. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with the Government and others, to deliver positive outcomes for the local community. The Board of Inquiry relating to the East West link is currently going through a hearing process. A draft decision is expected to be made in October and will be finalised in November. This will contain numerous conditions of consent. Once the decision is known, Panuku can advance planning on the Onehunga wharf and foreshore precinct.

Unlock locations

40. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, consultation on redevelopment of these sites has started.

41. In Northcote, a masterplan and design guide for the new Awataha Greenway project has been completed, and work is well advanced on the masterplanning and reference design for the town centre regeneration. Works are also progressing well on the redevelopment of the Housing New Zealand stock by Homes Land Community (HLC).

42. Plans to repurpose the iconic Civic Administration Building in Aotea Square into high quality apartments and develop the surrounding area were announced in September 2016, apartment sales are progressing well.

43. Hobsonville 20ha Airfields site - stage one of construction of 102 standalone and terrace homes is underway. Avanda Group have been announced as the developers that will deliver more than 500 homes in stage two, of which a minimum of 10 per cent will be affordable housing.

44. The Council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June 2017. Panuku is leading the redevelopment of the mall, a 2.5ha block of land, which will see the area opened up with a new plaza space, reconfigured shops, upgraded carpark and a revamped New World supermarket. In addition to the upgrade of the mall which is expected to be completed early next year, approximately 110 new homes are planned to be developed in the surrounding area.

45. With the overall plan for Henderson being approved in May 2017, the vision for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

46. The opportunity to revitalise Avondale has been given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the local board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options and we will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments. A number of significant developments are already underway in the area.

47. A development agreement was signed with Todd Property for the delivery of more than 350 homes in Flat Bush, Ormiston. In December 2016, Panuku sold a site at 187 Flat Bush School Road for a 30-lot subdivision.

Support locations

48. The Mariner Rise subdivision at 20 Link Crescent, Whangaparoa has been completed by our development partner McConnell Property along with the delivery of a 2700sqm park and playground. Sixty new homes will be built on this new subdivision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

49. This report is for the Howick Local Board’s information.

50. Panuku requests that all feedback and/or queries you have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Tauākī whakaaweawe Māori / Māori impact statement

51. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

52. Māori make up 12 per cent of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50 per cent of Māori in Tāmaki Makaurau under the age of 25 years. 5 per cent of the Māori population in the region are currently 65 years and over.

53. There are 19 Mana Whenua in the region, with 11 having indicated an interest in Panuku lead activities within the Howick Local Board area.

54. Māori make up 5 percent of the Howick Local Board population, and there are two marae located within the local board area.

55. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

56. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Sven Mol - Corporate Affairs Advisor Panuku Development Auckland

Authorisers

Toni Giacon - Manager Stakeholder Engagement

Nina Siers - Relationship Manager

Howick Local Board

19 February 2018

Auckland Council’s Quarterly Performance Report: Howick Local Board for quarter two, 1 October - 31 December 2017

File No.: CP2018/00636

Te take mō te pūrongo / Purpose of the report

1. To provide the Howick Local Board with an integrated quarterly performance report for quarter two, 1 October - 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

· Of significance this quarter,
ACE: Events

o The Splash Pad Lloyd Elsmore Park opened 29^th November 2017

· Community Facilities – Stancombe Cottage

o Project completed, CCC obtained

3. Performance against the agreed 2017/2018 work programmes is tracking positively with 90% of the work programmes identified as green (snapshot, Attachment A.

4. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (behind delivery, significant risk):

· Community Facilities – Glen House, renew heating and windows

· Commuity Facilities – Tamaki Bay Drive Reserve renewal

· Community Facilities – Tiraumea Park, renew coastal asset

· Plans and Places – Implementation of Howick Heritage Plan

5. The overall financial performance for quarter two 2017/2018 is favourable compared to the budget. There are some points for the board to note:

· The Howick Local Board’s net cost of service to the end of December 2017 was $8.9m against a revised budget of $9.2m.

· Operating revenue continued to track below budget with a variance of $185k. The enrolment numbers at Howick Early Childhood Education has continued to decline, numbers are down 11% when compared to the same period last year. As mention previously, increased competition from private operators is the main cause for the drop. There is a focus on local marketing initiatives to attract more enrolments as well as reviewing operational efficiencies to stay with budget.

· Operating expenditure for asset based services overall is in line with budget. At activity level parks maintenance contract expenditure is tracking well below budget. The new contractors across the region have faced challenges with the scale of work and weather issues have also affected delivery of services to the required standard. Increased auditing and resources are in place to ensure service levels are at the expected levels. Community services related expenditure was ahead of budget, only due to a term grant for the Howick Historical Village being paid in full while the budget assumed staged payment. This same issue has occurred in the Planning group of activity in relation to a BID grant.

· The LDI expenditure to date is tracking $254k below budget. Many events, plans and initiatives are scheduled for delivery in the next two quarters so the level of spend should see an increase. The local grants and facility partnership budgets are two that are at most risk of not being utilised in full by the end of the year. There is still over $290k in the local grants budget with one local grant and one quick response round to go before the end of the financial year. In the facility partnership space an amber status is shown due to the large budget, resourcing issues and the time taken to get such projects from planning through to delivery stage.

· Capital investment to December was $6.5m, a $2.2m variance from budget to date. Barry Curtis Park development made up the majority of the spend. Various aspects of the development are either in physical works (John Walker Promenade along Chapel Road and toilets / changing rooms for Flatbush School Road sports fields), detailed design stage or about to be tendered for physical works. The new splash pad at Lloyd Elsmore Park Pool and Leisure Centre in Pakuranga was completed as was the playground at Burswood Park. The full year forecast for total capital expenditure is above the revised budget if construction over the coming months is not delayed due to weather or other factors.

· Attachment C contains further detailed financial information.

6. Key performance indicators: for the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) receive the performance report for the financial quarter ending 31 December 2017

Horopaki / Context

7. The Howick Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 15 May 2017

· Parks, Sport and Recreation; approved on 19 June 2017

· Libraries and Information; approved on 19 June 2017

· Community Facilities: Build Maintain Renew; approved on 19 June 2017

· Community Leases; approved on 19 June 2017

· Infrastructure and Environmental Services; approved on 19 June 2017

· Local Economic Development; approved on 19 June 2017

8. The work programmes are aligned to the 2014 Howick Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter two

9. The Howick Local Board has a number of key achievements to report from the quarter two period, which include:

· ACE: Events

o The Splash Pad Lloyd Elsmore Park opened 29^th November 2017

· Community Facilities – Stancombe Cottage

o Project completed, CCC obtained

Key project updates from the 2017/2018 work programme

10. The following are progress updates against key projects identified in the Howick Local Board Plan and/or Local Board Agreement:

· ACE: Arts & Culture – Arts Out East

o Planning for the event is ongoing, the Arts Out East website is now live and the opening event is scheduled for 12 May and the festival will run from 12 – 26 May

· ACE: Community empowerment – community gardens

o Staff are working with a group of community organisations that are collaborating to build a community garden in Howick. The organisations are Diabetes Project Trust, East Health, Uxbridge, Oranga i Matariki Whare, Howick Kindergarten and Howick College. This project was also identified in the Howick Village Centre Plan and will be accessible to the whole community, in particular schools.

· Community Facilities – Panmure Bridge to Highbrook – develop walkway

o Physical works have restarted

Key performance indicators

11. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Howick Local Board’s measures, showing how we are tracking after the second quarter of FY18.

12. The year-end outlook is that 32 per cent of measures will not achieve target.

13. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

14. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

15. Attachment D contains further detailed KPI information.

Financial performance

16. The Howick Local Board’s net cost of service to the end of December 2017 was $8.9m against a revised budget of $9.2m.

17. Operating revenue continued to track below budget with a variance of $185k. The enrolment numbers at Howick Early Childhood Education has continued to decline, numbers are down 11% when compared to the same period last year. As mention previously, increased competition from private operators is the main cause for the drop. There is a focus on local marketing initiatives to attract more enrolments as well as reviewing operational efficiencies to stay with budget.

18. Operating expenditure for asset based services overall is in line with budget. At activity level parks maintenance contract expenditure is tracking well below budget. The new contractors across the region have faced challenges with the scale of work and weather issues have also affected delivery of services to the required standard. Increased auditing and resources are in place to ensure service levels are at the expected levels. Community services related expenditure was ahead of budget, only due to a term grant for the Howick Historical Village being paid in full while the budget assumed staged payment. This same issue has occurred in the Planning group of activity in relation to a BID grant.

19. The LDI expenditure to date is tracking $254k below budget. Many events, plans and initiatives are scheduled for delivery in the next two quarters so the level of spend should see an increase. The local grants and facility partnership budgets are two that are at most risk of not being utilised in full by the end of the year. There is still over $290k in the local grants budget with one local grant and one quick response round to go before the end of the financial year. In the facility partnership space an amber status is shown due to the large budget, resourcing issues and the time taken to get such projects from planning through to delivery stage.

20. Capital investment to December was $6.5m, a $2.2m variance from budget to date. Barry Curtis Park development made up the majority of the spend. Various aspects of the development are either in physical works (John Walker Promenade along Chapel Road and toilets / changing rooms for Flatbush School Road sports fields), detailed design stage or about to be tendered for physical works. The new splash pad at Lloyd Elsmore Park Pool and Leisure Centre in Pakuranga was completed as was the playground at Burswood Park. The full year forecast for total capital expenditure is above the revised budget if construction over the coming months is not delayed due to weather or other factors.

21. Attachment C contains further detailed financial information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. This report informs the Howick Local Board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

23. ACE Community Empowerment – Local Maori Responsiveness Action Plan

· Staff completed the funding agreement for Te Tahawai Marae to develop their strategic plan. The first hui to inform the plan was held in December 2017. It is anticipated that the plan will be completed in Q4.

Libraries – Celebrating Te Ao Maori and strengthening responsiveness to Maori – Howick

· Kia Māia te Whai - Dare to explore, our summer reading programme includes a te reo option for the booklet of challenges which allows children to immerse themselves in the language while completing the range of fun activities to gain their stamps and stickers. The sets of challenges also offer Māori cultural challenges for those less fluent in te reo.

PSR: Park Services – HW: Crating a Maori identity

· Workshops with eight participating Local Boards and Manurewa Local Board to introduce them to:the Māori naming of reserves and facilities programme;to seek feedback on the approach for each Local Board area. Research of existing reserve names is 50% complete for the eight participating Local Boards. Milestones for Q3:work with local historians to review the list of reserves to identify historical names and report back to the local board; draft Communications Plan to be prepared for consultation with Local Boards in February/March.

Ngā ritenga ā-pūtea / Financial implications

24. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

25. The following risks have been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes:

· Community Facilities – Glen House, renew heating and windows

o This project is cancelled as all works were completed under different projects for Glen House

· Commuity Facilities – Tamaki Bay Drive Reserve renewal

o This project was cancelled with advice from coastal team as they would like to observe this further and use this funding for other prioritised coastal projects.

· Community Facilities – Tiraumea Park, renew coastal asset

o Stage two cancelled as coastal renewal was addressed during stage one. No further work required

· Plans and Places – Implementation of Howick Heritage Plan

o No budget assigned

Ngā koringa ā-muri / Next steps

26. The Local Board will receive the next performance update following the end of quarter 3, March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Work Programme Snapshot	79
b ⇩	Work Programme Update	81
c ⇩	Financial Performance	113
d ⇩	Key Performance Indicators	123

Ngā kaihaina / Signatories

Author	Ian Milnes - Senior Local Board Advisor Howick
Authoriser	Nina Siers - Relationship Manager

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald, JP
	John Spiller
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP

Author	Nichola Painter - Democracy Advisor
Authoriser	Nina Siers - Relationship Manager