2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Manukau Harbour Forum:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 15 December 2017, as a true and
correct record.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Manukau Harbour Forum. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests
for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
|
Manukau
Harbour Forum
16 February
2018
|
|
Approval
of 2018/2019 Manukau Harbour Forum work programme
File No.: CP2018/00335
Te take mō te pūrongo / Purpose of the report
1. To
approve the 2018/2019 Manukau Harbour Forum work programme.
Whakarāpopototanga matua / Executive summary
2. The
Manukau Harbour Forum (the forum) is a joint governance group with
representation from each of the nine local boards (Franklin, Papakura,
Ōtara-Papatoetoe, Manurewa, Māngere-Ōtāhuhu,
Maungakiekie-Tāmaki, Puketāpapa, Whau, and Waitākere Ranges
local boards) surrounding the harbour.
3. The
forum terms of reference notes its purpose as ‘strategic, not
operational’. However, its focus has largely been operational to date,
reflecting that it is primarily supported by an operational directorate of
Auckland Council. A new project proposed for 2018/2019 is a formal governance
review. This review will consider the forum’s achievements and consider
how it can be recognised as a strategic and governance entity.
4. The
remainder of the 2018/2019 work programme proposes continuing the forum’s
work to increase awareness and knowledge of the forum, and the Manukau Harbour,
through an education programme and a symposium. There is also a recommendation
for a contribution to forum communications.
5. The
proposed work programme will cost $72,000. This means that individual member
boards will be required to each contribute $8,000 from their 2018/2019 locally
driven initiatives budget.
|
Ngā tūtohunga / Recommendations
That the Manukau Harbour
Forum:
a) approve
the 2018/2019 Manukau Harbour Forum work programme.
b) note
that member local boards will each be requested to allocate $8,000 as part of
their 2018/19 local environment work programmes to implement the Manukau
Harbour Forum work programme.
|
Horopaki / Context
6. The
agreed vision and strategy for the forum is that ‘the Manukau Harbour is
recognised and valued as a significant cultural, ecological, social and
economic treasure/taonga’. The four objectives supporting that vision and
strategy are noted below;
· Raise the
profile of the Manukau Harbour as a significant cultural, ecological and
economic asset
· Have a robust
knowledge base to support integrated management
· Champion and
advocate for the development and implementation of planning frameworks and
projects to support integrated management of the Manukau Harbour
· Ensure there
are sufficient resources, including officer input and budget, to support the
Forum to deliver on the vision.
7. The
vision and strategy, and associated objectives, provide the strategic framework
for the development of the proposed 2018/2019 work programme as summarised in
table one below.
|
Objective
|
Action
|
2018/2019 Budget
|
|
Champion and advocate for the
integrated management of the Manukau Harbour
Forum resourcing supports vision
outcomes
c)
|
Governance review
|
$22,000
|
|
Profile raising - culture,
economic, ecological
|
Symposium – information sharing and networking
|
$25,000
|
|
Communications support
|
$5,000
|
|
Robust knowledge
|
Education programmes
|
$20,000
|
|
|
Total:
|
$72,000
|
Table one: Proposed 2018/2019 work programme
Tātaritanga me ngā tohutohu / Analysis and advice
Governance
review ($22,000)
8. The forum terms of reference notes its purpose as “strategic,
not operational”. However, it’s work programme has largely been
operationally focused, reflecting the operational focus of Infrastructure and
Environmental Services.
9. As
the forum is in its third term, it is appropriate to review the forum’s
current work programme and how it can move towards being more strategic and
governance oriented. All council advisory panels are reviewed at the end of
each term providing the incoming panel with guidance for implementing new work
programmes.
10. A
governance review was initially proposed as part of the 2017/2018 work
programme. However, it was not progressed at that time with advice that it could
be considered as part of the wider governance framework review. Consideration
of the forum as part of the governance framework review has not eventuated and
as such, it is recommended that the forum fund this through its work programme.
11. The
governance review would be led by the local board services department.
Symposium
($25,000)
12. The forum has
hosted two symposiums since its inception to bring together elected members,
mana whenua, and other stakeholders to hear about current impacts on the harbour,
and harbour improvement projects. Both symposiums were well-attended, with
positive feedback received from attendees.
13. In approving
the forum’s current year work programme, the forum suggested hosting a
symposium only every second year. This means that no symposium would be held in
the year immediately after local elections enabling the forum to have input to
the symposium theme and schedule of speakers.
14. It is
recommended that the forum host a symposium in the second half of the financial
year at a cost of $25,000. These costs are to cover venue hire, catering,
awards, and marketing. It is anticipated that council’s events team will
provide administrative support to this event.
Communications
programme ($5,000)
15. A small sum
of $5,000 is requested to continue regular communication to stakeholders
updating them on the forum, and issues impacting on the Manukau Harbour.
Education
programme ($20,000)
16. The forum
work programme includes two education projects to increase awareness amongst
business and industry of how they can support the Manukau Harbour Forum, and to
support young people to lead environmental action through the Young Leaders
Programme. The forum work programme focuses on programmes that cross over local
board areas, and have a “whole of harbour” focus.
17. The Young
Leaders Programme offers high school students the opportunity to participate in
a workshop style environmental education programme. This programme enables the
participants to lead environmental action within their schools and communities.
Funding from the forum supports students from within the forum rohe to attend
the programme by providing necessary equipment, and transport costs.
18. It is
recommended that the forum reduce support for the Young Leaders Programme to
$10,000 in 2018/2019 (a $5,000) reduction.
19. In 2017/2018,
the forum is funding two industry education programmes – a review of the
flagship sites programme and a sediment education programme for the building
industry. As those projects are yet to conclude, it is not possible to suggest
which option best delivers industry education. Therefore, it is recommended
that the board allocate $10,000 to an industry education programme in
2018/2019, noting that the details of the programme will be discussed upon
receipt of the two reports.
Other
options
20. At present,
the administration of the forum is shared between the Local Board Services and
Infrastructure and Environmental Services departments, with the former
providing governance support and the latter responsible for technical advice
and management of the forum work programme. There is an opportunity to provide
more efficient resourcing of the forum by combining the two functions into a
forum manager role.
21. The Hauraki
Gulf Forum is supported by a manager who provides that forum with both lead
officer support and oversees the work programme. The Tāmaki Estuary
Environmental Forum is funding a similar role through its work programme.
22. It is not
recommended that the forum use a portion of its operating budget to recruit a
project manager at this time. The proposed governance review may recommend
options for supporting the forum, which can be discussed before agreeing future
work programmes.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
23. The
establishment of the forum recognises that improving the Manukau Harbour would
benefit from joint advocacy of all nine local boards (Franklin, Papakura,
Ōtara-Papatoetoe, Manurewa, Māngere-Ōtāhuhu, Maungakiekie-Tāmaki,
Puketāpapa, Whau, and Waitākere Ranges) surrounding the harbour. The
nine boards agreed to re-constitute the forum in early 2017. Local board plans
continue to highlight the importance of water quality, and the Manukau Harbour,
to local communities.
24. Member boards
also fund projects impacting on the harbour through their local environment or
parks work programmes. The criteria for some local grant funds includes support
for groups and individuals undertaking action to improve water quality and
local streams in the Manukau Harbour catchment.
Tauākī whakaaweawe Māori / Māori impact
statement
25. Te
Mānukanuka o Hoturoa, the Manukau Harbour is highly significant to mana
whenua. Feedback from mana whenua received through previous council consultations
is strongly supportive of improving water quality in the harbour and its
catchment streams. This feedback also notes the importance of the harbour as a
source of kai.
26. The forum has
noted its interest in strengthening its relationship with mana whenua. Previous
advice to the forum was that co-opting mana whenua representatives as members
of the forum was inappropriate. The proposed governance review can include an
objective to investigate other methods of strengthening the relationship
between the forum and mana whenua.
27. Mana whenua
have presented at the last two Manukau Harbour symposiums. Mana whenua will
also be invited to present at the 2019 symposium.
Ngā ritenga ā-pūtea / Financial implications
28. Funding for
the forum is allocated through the local board work programming process. This
proposed work programme requires boards to each contribute $8,000. If boards
are unable to contribute the full amount, this proposed work programme will
need to be scaled back to reflect the revised budget.
29. The
governance review may propose new projects for the forum to consider for future
work programmes. Member boards need to be mindful that while the 2018/2019
contribution is the same as previous years, there may be an increase in future
years.
Ngā raru tūpono / Risks
30. The proposed
work programme assumes that organisational support will be provided to help
deliver the communications programme, and the symposium. If this support is not
forthcoming, there may be additional costs to deliver these projects through
external contractors.
31. As noted in
paragraph 22 above, there is a risk that some boards may not have sufficient
locally driven initiatives budget to contribute the full $8,000. If member
boards allocate less than the requested amount, the work programme will have to
be scaled back.
32. Some minor
changes to this proposed work programme may be required upon receipt of the
flagship sites review, and the small sites ambassador programme. If necessary,
this will be reported to the forum and a reallocation of budget requested.
However, it is unlikely to require boards to allocate more money to the forum
for 2018/2019.
Ngā koringa ā-muri / Next steps
33. A
line item will be included in the draft Infrastructure and Environmental
Services work programmes to be discussed with member boards in March 2017.
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
|
Authors
|
Emma Joyce - Relationship Advisor
Rhianna Drury – Senior Healthy Waters Specialist
|
|
Authorisers
|
Barry Potter - Director Infrastructure and
Environmental Services
Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
|
Confirmation of Workshop Records
File No.:
CP2018/01077
Purpose
1. This
report presents record of workshop held by the Manukau Harbour Forum on Friday,
15 December 2017.
Executive Summary
2. At the workshop held on Friday,15 December
2017 the Manukau Harbour Forum had briefings on:
· Western
Isthmus Water Quality Project
· Work programme
3.
The workshop record is attached
to this report.
|
Recommendation
That the
Manukau Harbour Forum:
a) receive
the workshop record held on 15 December 2017 (attachment A).
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
MHF Workshop Records - 15 Dec 2017
|
13
|
Signatories
|
Author
|
Riya Seth - Democracy Advisor
|
|
Authoriser
|
Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
|
