Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

27 February 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Island Child Charitable Trust - Kiano Horse Grazing at Pt England Reserve 5

8.2 Mt Wellington Softball & Rugby Clubs - Multi Sports Park Proposal 6

8.3 Steven McAneney - Onehunga Bay Reserve 6

8.4 Gary Silipa - Bradley Lane in Glen Innes 7

8.5 Otahuhu Rugby League Club 7

9 Public Forum 7

9.1 Conservation Volunteers New Zealand 7

10 Extraordinary Business 8

11 Notices of Motion 8

12 Election of Chairperson 9

13 Declaration of Chairperson 11

14 Governing Body Member's Update 13

15 Chairperson's Report 15

16 Board Member's Reports 17

17 Panmure High Level Project Plan 19

18 Maungakiekie-Tamaki Local Board Strategic Partnerships Programme 25

19 Auckland Council's Quarterly Performance Report: Maungakiekie-Tāmaki Local Board for quarter two, 1 October - 31 December 2017 33

20 Road Name Approval: subdivision at 20-26 Lyndhurst Street, Wai O Taiki Bay (private road) 81

21 Record of Maungakiekie-Tamaki Local board Workshops 99

22 Governance Forward Work Calendar 103

23 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 12 December 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Island Child Charitable Trust - Kiano Horse Grazing at Pt England Reserve

Te take mō te pūrongo / Purpose of the report

1. Providing Island Child Charitable Trust the opportunity to present to the Maungakiekie-Tāmaki Local Board regarding the current status of Pt England reserve, its use and potential risks.

Whakarāpopototanga matua / Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Island Child Charitable Trust regarding their request.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Island Child Charitable Trust for their attendance

Attachments

a ICCT document request............................................................................... 109

b ICCT Article.................................................................................................. 111

8.2 Mt Wellington Softball & Rugby Clubs - Multi Sports Park Proposal

Te take mō te pūrongo / Purpose of the report

1. Providing Mt Wellington Softball Club & Mt Wellington Rugby Club the opportunity to present to the Maungakiekie-Tāmaki Local Board regarding their proposal for a multi sports park complex.

Whakarāpopototanga matua / Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Mt Wellington Softball & Mt Wellington Rugby Club regarding their request.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Mt Wellington Softball & Mt Wellington Rugby Club for their attendance.

Attachments

a Mt Wellington Sports Grounds..................................................................... 113

b MWS Registrations....................................................................................... 129

c Sport Auckland Support Letter..................................................................... 133

d Auckland Softball Association Support Letter.............................................. 135

e MW Rugby Support Letter............................................................................ 137

f Starling Park and Rongomai........................................................................ 139

g Multi Sports Option....................................................................................... 141

8.3 Steven McAneney - Onehunga Bay Reserve

Te take mō te pūrongo / Purpose of the report

1. Providing Steven McAneney the opportunity to present to the Maungakiekie-Tāmaki Local Board regarding the carpark and barriers at Onehunga Bay Reserve.

Whakarāpopototanga matua / Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Steven McAneney regarding his request.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Steven McAneney for his attendance.

Attachments

a Handrails....................................................................................................... 143

b Carpark Markings......................................................................................... 145

c Carpark Barriers........................................................................................... 147

8.4 Gary Silipa - Bradley Lane in Glen Innes

Te take mō te pūrongo / Purpose of the report

1. Providing Gary Silipa the opportunity to present to the Maungakiekie-Tāmaki Local Board regarding Bradley Lane in Glen Innes.

Whakarāpopototanga matua / Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Gary Silipa regarding his request.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Gary Silipa for his attendance.

8.5 Otahuhu Rugby League Club

Te take mō te pūrongo / Purpose of the report

1. To provide Otahuhu Rugby League Club the opportunity to present to the Maungakiekie-Tāmaki Local Board about the club.

Whakarāpopototanga matua / Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Otahuhu Rugby League Club.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Otahuhu Rugby League Club for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Conservation Volunteers New Zealand

Te take mō te pūrongo / Purpose of the report

1. To provide Conservation Volunteers New Zealand the opportunity to present to the Maungakiekie-Tāmaki Local Board about what they do in the local board area.

Whakarāpopototanga matua / Executive summary

2. Providing Conservation Volunteers New Zealand the opportunity to present to the Maungakiekie-Tāmaki Local Board.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thanks Conservation Volunteers New Zealand for their attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Maungakiekie-Tāmaki Local Board

27 February 2018

Election of Chairperson

File No.: CP2018/01515

Te take mō te pūrongo / Purpose of the report

1. The current chairperson, Josephine Bartley, has been successful in the recent by-election, therefore the position of chairperson of the Maungakiekie-Tāmaki Local Board has become vacant for the period of 27 February 2018 to midnight 22 April 2018, when Chris Makoare becomes chairperson on 23 April 2018;

2. If required, the same process will be followed to elect a deputy chairperson at this meeting;

3. In accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002, the Acting Relationship Manager, on behalf of the Chief Executive, will call for nominations for the Chairperson of the Maungakiekie-Tāmaki Local Board.

Whakarāpopototanga matua / Executive summary

4. The Local Board must elect a member to this position in accordance with Schedule 7, clause 25 of the Act, noting that no member has a casting vote.

5. The Local Board will need to determine (by resolution) what method they will apply to elect the Chairperson – System A or System B.

Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 states that:

25 Voting systems for certain appointments

(1) This clause applies to:

(a) the election or appointment of the chairperson and deputy chairperson of a regional council; and

(b) the election or appointment of the deputy mayor; and

(c) the election or appointment of the chairperson and deputy chairperson of a committee; and

(d) the election or appointment of a representative of a local authority.

(2) If this clause applies, a local authority or a committee (if the local authority has so directed) must determine by resolution that a person be elected or appointed by using one of the following systems of voting:

(a) the voting system in subclause (3) (system A):

(b) the voting system in subclause (4) (system B).

(3) System A:

(a) requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b) has the following characteristics:

(i) there is a first round of voting for all candidates; and

(ii) if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii) if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv) in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

(4) System B:

(a) requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b) has the following characteristics:

(i) there is only 1 round of voting; and

(ii) if 2 or more candidates tie for the most votes, the tie is resolved by lot.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) elect a chairperson for the period 27 February to 12 midnight Sunday, 22 April 2018, utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors	Tracey Freeman - Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 February 2018

Panmure High Level Project Plan

File No.: CP2018/00290

Te take mō te pūrongo / Purpose of the report

1. To seek support from the Maungakiekie-Tāmaki Local Board for the Draft Unlock Panmure High Level Project Plan (HLPP).

Whakarāpopototanga matua / Executive summary

2. Panmure town centre represents a major regeneration and intensification opportunity for Auckland. The town centre occupies a strategic location with good infrastructure, services and facilities. The area has a concentration of council and Crown landholdings that are development ready sites. There is evidence of market demand in the area for different housing types including terraces and apartments, as well as for commercial developments. The Panmure Train Station is an important transport asset supporting redevelopment as it provides convenient access to the city’s train network and key areas of employment.

3. Panmure is within the Tāmaki urban transformation area, one of the 10 Spatial Priority Areas identified in the Auckland Plan. Tāmaki Regeneration Company (TRC) is leading the delivery of 7,500 new houses in Tāmaki with an anticipated population increase of 20,000 over the next 15 years. It will contribute to the Auckland Plan by increasing the number of dwelling in the area and creating a well-connected, quality town centre that local residents take pride in.

4. Development opportunities identified within the HLPP have the ability to create an estimated additional 1,000 homes. The final number of houses will depend on design, typology and market demand. Development of these sites for housing will increase amenity, vibrancy, safety, connectivity and economic sustainability of the town centre and demonstrate to the wider development industry that quality medium density developments in a suburban location can be successfully achieved.

5. Panuku has partnered with the local board and TRC to engage the Panmure community in order to discuss the community aspirations, issues and options.

6. There is a high level of political and community support for the revitalisation of Panmure town centre. This HLPP builds on significant work completed to date including the Maungakiekie-Tāmaki Local Board Plan 2017 and the Tāmaki Reference Plan 2016. Panuku has partnered with the Local Board to engage with the Panmure community to capture important issues and aspirations in shaping the HLPP. It outlines the vision to create a high quality town centre that makes Panmure a fantastic place to live, visit, and do business.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) endorse the vision, strategic moves, and initiatives outlined in the draft Unlock Panmure High Level Project Plan

b) note that Panuku will continue to work with the local board on the implementation of the Unlock Panmure High Level Project Plan

Horopaki / Context

7. The Unlock Panmure HLPP project area covers an approximate 43ha footprint including the town centre mainstreet and commercial area to the west of the Panmure Train Station.

The council and Crown has a number of landholdings within the project area as illustrated in the map below.

Figure 1 – Project Area

Tātaritanga me ngā tohutohu / Analysis and advice

8. Panmure has been identified as an “Unlock” location due to the suitability of the area for intensification and the potential benefits that urban development would have in this location. It is a centre with strong transport connectivity, being 18min by rail to the CBD, proximity to major employment areas, a range of existing community facilities, and natural assets such as Mt Wellington and Panmure Basin for active recreation to support residential growth. Large Council land holdings in the area also provide greater ability to stimulate development and facilitate high quality urban regeneration outcomes. To achieve this potential the following issues need to be addressed:

· Low safety and security confidence due to the lack of activity and resident presence within the centre, particularly at night time;

· Limited range of service offerings that do not meet the needs of a changing community;

· Disconnected local street network that makes it difficult to access the town centre from immediate residential areas;

· Tired buildings and mainstreet that lacks appeal;

· Tired community facilities with weather-tightness and structural issues;

· Lack of a civic space within the town centre; and

· Weak connection between the town centre, Mt Wellington and Panmure Basin.

In Unlock locations, Panuku seeks to Unlock development potential for others where we are the facilitator; using our relationships to break down barriers and influencing others, including our council family, to create development opportunities.

Strategic Move 1: Develop a high quality urban neighbourhood

9. Panmure has the ability to contribute significantly to Auckland housing supply by developing council landholdings to grow the centre into a high quality urban neighbourhood. The development programme aims to increase quality housing supply and diversity in the centre’s service offer.

Panuku will lead quality housing development on council landholdings and strategic sites where they are acquired to support the regeneration of the centre. Primarily this will be through a medium density housing type model, which is not the current predominant form of development in the area. When enabling the development of council owned sites Panuku will look to secure a quality built form that enables a range of housing types and sizes to cater for a broad spectrum of housing needs. We will require all buildings to meet sustainability and quality objectives including meeting a Homestar 6 standard.

Development and commercial analyses indicate there is good market demand to support residential development in Panmure. Panuku will actively champion the following initiatives:

i. Activate council landholding to enable high quality medium density housing developments. Ensuring a range of housing choices suitable to build strong communities;

ii. Work with major land owners and developers to deliver quality and well integrated mixed use developments that contribute positively to the centre’s service offer and local built environment; and

iii. Work with the Crown and community housing providers to provide quality affordable homes.

Strategic Move 2: Reconnect the centre to its community and natural assets

10. Panmure has many local facilities and natural assets that are under utilised by the community due to poor local connections. It is important that the town centre maximises the benefit of existing and planned transport investments in the area including Auckland Manukau Eastern Transport Initiative (AMETI), walking and cycling improvements. The Panmure Train Station is a key strategic asset and there is an opportunity to strengthen this linkage with the town centre. There following initiatives are proposed to improve the local street network through:

i. Pedestrian and cycle connection improvements along Pleasant View Road, Kings Road, and Queens Road to strengthen access between immediate residential areas, town centre, and Panmure Station;

ii. Intersection improvements along Ellerslie-Panmure Highway at Ireland Road and Basin View Road as part of AMETI to improve pedestrian access to Panmure Basin and Lagoon Pool and Leisure Centre from the town centre;

iii. Pedestrian and cycle overbridge to provide direct physical and visual connection between Queens Road and Panmure Basin. Investigate opportunities to incorporate the overbridge structure as part of the redevelopment of council landholdings along Lagoon Drive; and

iv. Greenway improvements to strengthen visual and physical linkages between the town centre and its natural assets including Mt Wellington, Panmure Basin, Mt Wellington Memorial Reserve to create a connected open space network. Greenway and open space improvements funding are provisioned under the Tāmaki Regeneration Infrastructure Funding Framework Agreement (IFFA).

Strategic Move 3: Enliven the heart of Queens Road

11. We will work with key stakeholder to build a fit for purpose multi-purpose community facility and civic space to bring new life to the core of the town centre main street Queens Road.

As the area intensifies as part of the planned developments in Tāmaki, and the town centre grows, there will be increasing demand on community services and facilities. A recent building condition review in the area has identified that several community facilities require upgrades. This offers opportunity to investigate options to improve existing community and recreation facilities to better meet the needs of the existing and future community. The following initiatives are proposed:

i. Build a strong community anchor in the centre of Queens Road with a fit for purpose multi-purpose community facility and civic space. This is an opportunity to create a vibrant heart where the Panmure community can access many services including a library, community centre, and local events. Council Parks and Recreation team has funding available for the acquisition of the civic space;

ii. Clifton Court streetscape enhancement to maximise the use of this pedestrian laneway for community gatherings and establishment of a dining zone where outdoor seating is encouraged. Extension of the laneway can also be enabled through partnership with private land owners to provide a secondary connection between the community heart and Panmure Station. This public realm upgrade will be funded and led by Panuku;

iii. A fit for purpose indoor leisure facility to meet the recreational needs of the existing and future residents; and

iv. Enhancement to Lagoon Pool to maximise the use of existing indoor and outdoor aquatic facilities.

Strategic Move 4: Foster mainstreet vitality and local economy

12. Regeneration requires strong local business investment to improve the attractiveness of service offer in the centre. Strong local businesses and a broader range of service offer are important in meeting the changing needs of existing and new residents in the area. Panuku will work in partnership with the business community to implement a following initiatives to enhance local business performance and attract new investments:

i. Town centre streetscape and laneway enhancement to elevate the centre’s visual appeal and public realm user experience;

ii. Mainstreet business improvement programme to deliver targeted placemaking initiatives to support the growth of existing businesses and attract new investments; and

iii. Demonstrate leadership by activating council landholdings to build strong activity attractors throughout the centre including Transport Hub, Community Heart, Heritage Quarter, and Commercial Quarter. New developments will aim to fill existing service gaps and broaden the centre’s breadth of offer.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Panuku have worked closely with the Maungakiekie-Tāmaki Local Board since project inception and undertook joint engagement with the Panmure community to ensure the HLPP is consistent with the views of the Local Board and community. The proposed HLPP strategic moves strongly align with the outcomes and objectives identified in the Maungakiekie-Tāmaki Local Board Plan 2017.

14. Approval of this HLPP by the Planning Committee in March will enable implementation to commence with significant positive impacts on the local area. Panuku will continue to work closely with the Maungakiekie-Tāmaki Local Board to ensure that community aspirations and issues are addressed during implementation.

Tauākī whakaaweawe Māori / Māori impact statement

15. The 12 Tāmaki Makaurau mana whenua iwi and hapū listed below have interests in the broader Panmure area. Panuku will endeavour to work in partnership with these iwi/hapū towards best care for land, water and people throughout planning and implementation of land development in Panmure.

· Ngāi Tai ki Tāmaki

· Ngāti Maru

· Ngāti Paoa

· Ngāti Tamaoho

· Ngāti Tamaterā

· Ngāti te Ata

· Ngaati Whanaunga

· Te Akitai Waiohua

· Te Kawerau ā Maki

· Ngāti Rehua

· Waikato-Tainui

· Te Ahiwaru

16. Mana whenua engagement on the Unlock Panmure project has resulted in the articulation of a cultural narrative specific to the area. The cultural narrative provides a very high level touch point on the association of mana whenua with Panmure and the wider surrounding area. It is envisaged that the cultural narrative provides context for on-going discussion with mana whenua as part of future implementation and in particular through:

· The expression of mana whenua cultural associations;

· Pursuing development consistent with Te Aranga Māori Design, in conjunction with mana whenua principles and guidance;

· That a people-centred environment is favoured that supports community building and an awareness and respect for the natural environment; and

· That improved stormwater management should be an integral and visible part of the projects.

· Opportunities for Mana whenua may extend to joint ventures, land purchase and development.

Ngā ritenga ā-pūtea / Financial implications

17. The Unlock Panmure project will require funding for operational and capital works. The scale of transformation envisaged can be achieved through the following funding sources:

· Reinvest the proceeds from sales of development sites in the Panmure project area to fund projects and initiatives to deliver agreed HLPP outcomes. This approach is yet to be confirmed by the Governing Body as part of the Long Term Plan process;

· Use and reprioritisation of existing council budgets and local board discretionary funds towards delivering the strategic moves;

· Application to access funding under the IFFA established for the Tāmaki Regeneration Programme; and

· Possible access to funds arising from a partnership approach with the Government such as KiwiBuild housing scheme.

Ngā raru tūpono / Risks

18. The Unlock Panmure project delivery is likely to be influenced by the following risks and mitigations are proposed to respond to them throughout the regeneration life cycle:

· Delay of surplus land being available for development due to time extension to AMETI construction works. Panuku will continue to closely collaborate with Auckland Transport to align both the Panmure development programme and AMETI construction programme.

· Delay in strategic acquisitions due to land owner resistance. Panuku will endeavor to actively engage with land owners to reach successful negotiations that deliver win-win outcomes.

· Change in market conditions. Panuku will closely monitor property market trends and undertake regular review of the delivery programme to adapt the development staging to achieve the most optimal project outcomes.

Ngā koringa ā-muri / Next steps

19. The HLPP will be submitted to the Auckland Planning Committee and the Finance and Performance Committee for approval. This will give Panuku the mandate as council’s lead delivery agency for Panmure to progress to project implementation.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Jessica Laing - Senior Project Planning Leader

Authorisers

David Rankin - Chief Operating Officer, Panuku

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 February 2018

Maungakiekie-Tamaki Local Board Strategic Partnerships Programme

File No.: CP2018/01713

Te take mō te pūrongo / Purpose of the report

1. To request the adoption of the Draft Maungakiekie-Tāmaki Local Board Strategic Partnerships Programme for 2017-2018 (attachment A).

2. To seek approval from the local board to proceed with the proposed round of Strategic Partnerships via a contestable expression of interest process.

Whakarāpopototanga matua / Executive summary

1. On 27 June 2017, the Maungakiekie-Tāmaki Local Board amended the Community Partnership Fund line in the 2017/2018 Arts, Community and Events work programme to the Strategic Partnership Fund (MT/2017/109).

2. The scope of the Strategic Partnership Fund is to combine funding with other strategic partners/funders towards key community projects. This increases the efficiency of local board funding and maximizes community outcomes.

3. Staff propose a process in which Maungakiekie-Tāmaki community groups are invited to express their interest in the fund where the local board will partly fund community projects. Staff will work with the local board to formalise strategic partnerships with the other funders contributing to the delivery of projects.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) adopt the Draft Maungakiekie-Tāmaki Local Board Strategic Partnership Programme 2017-2018.

b) request that staff implement an expression of interest process seeking applications to the Maungakiekie-Tāmaki Local Board Strategic Partnership Fund within the proposed timeframes and criteria.

Horopaki / Context

4. This report addresses the change recommended by the Maungakiekie-Tāmaki Local Board towards forming strategic partnerships to fund community projects.

5. On 27 June 2017, the local board approved the 2017/2018 Arts, Community and Events work programme subject to changes. The local board requested amending the Community Partnership Fund line to the Strategic Partnership Fund – reflecting a change in activity.

6. Further workshops clarified the local board members’ vision for this fund: to increase the efficiency of local board community funding by combining funding from strategic partnerships with other funders towards community projects which maximise long term community outcomes.

7. This means that local board will only partly fund community projects proposed through this programme, applicants being expected to secure funding from other sources to complete the budget to meet their project needs.

Tātaritanga me ngā tohutohu / Analysis and advice

8. Staff acknowledge the intention of the local board to maximise the impact of its community funding, ensuring that its grants are more effective in achieving positive community outcomes through partnering with other funders.

9. Staff will promote the fund to both community groups and potential funders. An expression of interest process will be a publicly advertised contestable process. Applications will be processed and assessed by staff then presented to the local board with recommendations at a local board business meeting for formal approval of grants.

10. Once the board has resolved on the strategic partnership with the other funders towards co-funding the proposed projects, funding will be granted to the successful applicants, subject to the completion of agreements by all the parties. This will include accountability measures to be agreed on a case-by-case basis by the local board.

11. The priority will be to fund community groups who work collaboratively with other organisations, develop innovative solutions to address identified community needs and outline clear measurable outcomes for achieving them.

12. Staff will actively support applicants towards securing additional funding through providing information and funding training sessions and connecting applicants with relevant funders.

13. Other funders entering a strategic partnership to fund a proposed project will need to share values with the local board based on their plan, outcomes and objectives. Funding will be interdependent and ensure that the integrated contribution will generate positive community outcomes better than potential separate funding initiatives.

14. Strategic partnerships with funders will formalise mutually agreed principles of partnership and establish the funding mechanisms, including the organisational responsibility in monitoring the applicant’s accountability of the funding received.

15. The objectives of the fund remain the same as they were for the Community Partnership Fund 2015-2017:

· foster the identity of local communities, increase community cohesion and build understanding of and participation in local board activities and engagement

· increase the capacity, and build on sectors of the community

· activate social enterprise through coaching and providing innovate programmes and initiatives

· provide coordination and cooperation within local communities

· increase community neighbourhood participation through events and opportunities for community volunteers

· promote vibrant Maungakiekie-Tāmaki communities, through place-making projects and neighbourhood cohesion

· promote community wellness through community development principles in all operations and activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. There were two workshops held with the local board (5 September and 7 November 2017) to assess the change of direction and opportunities of delivery for the fund.

It was agreed that a strategic partnership model will achieve better positive community outcomes and increase the wellbeing of Maungakiekie-Tāmaki residents - an important thread in the local board plan.

17. For example, if an application can generate jobs for young people, contributing to the wellbeing of residents and communities, it will be more likely to be supported by the local board.

18. The strategic outcomes which the local board is seeking to deliver on through the proposed programme are its four key local board plan priorities:

1. Maungakiekie-Tāmaki is an active and engaged community

2. Maungakiekie-Tāmaki is a community that cares about its environment

3. Maungakiekie-Tāmaki is the place to be

4. Maungakiekie-Tāmaki has quality infrastructure to match growth.

Tauākī whakaaweawe Māori / Māori impact statement

19. The local board values its relationships with mana whenua and mataawaka and wants to deliver meaningful outcomes and benefits for all, as outlined in the local board plan.

20. The proportion of residents who in the 2013 census identified as Māori are higher in Maungakiekie-Tāmaki (13.2 per cent) than in Auckland as a whole (10.7 per cent). Te reo Māori was also more common in Maungakiekie-Tāmaki (1,848 speakers; 3.0 per cent of usual residents) than in Auckland (30,927 speakers; 2.4 per cent).

21. Staff will work closely with mana whenua and matawaaka stakeholders to ensure that Māori organisations or organisations working towards Māori wellbeing are empowered to apply for this fund, that the fund be assessed equitably and will have a positive impact on the wellbeing of Māori in the local board area.

Ngā ritenga ā-pūtea / Financial implications

22. The local board allocated $125,000 for the Strategic Partnership Fund through its 2017/2018 work programme.

Ngā raru tūpono / Risks

23. A major risk is that the expression of interest process is delayed, not allowing enough time for potential applicants to find additional funding and to submit a completed expression of interest. If the local board adopt the Strategic Partnership Programme staff will action next steps from 1 March 2018.

24. Other risks associated with the partnership fund are:

Risks	Mitigation
a) that other funders are not interested in this collaborative approach	staff will highlight the value added through co-funding and through the sharing of capacity for all stakeholders involved
b) that Maungakiekie-Tāmaki community groups and organizations don’t have capacity and capability to partner	staff will work closely with those delivering capacity and capability programs within Maungakiekie-Tāmaki to identify and address capacity and capability gaps
c) the funding process will require flexibility to incorporate other partners’ requirements	keep at the core the local board priorities, while incorporating other partners’ funding requirements
d) the accountability demands (measures, outcomes, outputs) may be overwhelming for smaller groups and organisations	negotiate an accountability process that will enhance, rather than hinder, individual projects.

Ngā koringa ā-muri / Next steps

25. If approved staff will commence with the following:

Action	Lead
27 February 2018: local board adopts the Community Strategic Fund	staff (specialist advisor) with support from local board services team
1 March 2018 – 20 April 2018: expression of interest process via council’s SmartyGrants system: · the strategic partnership fund is promoted intensively, and assistance is given to applicants as required · strategic partnerships with other funders are drafted	staff (specialist advisor) with support from community grants operations team, strategic broker and local board advisor
end of April 2018: local board workshop to decide on successful applications. Staff assess applications and prepare recommendations for the local board	specialist advisor with support from subject matter experts if required
May 2018: local board approves/declines applicants at business meeting	staff with support from democracy advisor
May 2018: local board works with successful applicants and funding partners to agree on the final details of proposals prior to signing funding agreements. Strategic Partnerships with other funders are formalised	staff with support from strategic broker, local board advisor and democracy advisor
December 2018 – June 2019: accountability reporting from groups	staff (specialist advisor and strategic broker) provide opportunities for recipients to report to the board in person (with support from local board advisor and democracy advisor).

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A Maungakiekie Tamaki Strategic Partnerships Project	29

Ngā kaihaina / Signatories

Authors

Lucia Davis – Specialist Advisor, Community Empowerment Unit, ACE

Authorisers

Victoria Villaraza - Relationship Manager

Graham Bodman - General Manager Arts, Community and Events

Maungakiekie-Tāmaki Local Board

27 February 2018

Auckland Council's Quarterly Performance Report: Maungakiekie-Tāmaki Local Board for quarter two, 1 October - 31 December 2017

File No.: CP2018/01615

Te take mō te pūrongo / Purpose of the report

1. To provide the Maungakiekie-Tāmaki Local Board with an integrated quarterly performance report for quarter two, 1 October - 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter,

· The completion of the 2017 Maungakiekie-Tāmaki Local Board Plan

· The completion of Christmas Events in Glen Innes, Panmure and Onehunga

· The completion of Thompson Park, Mt Wellington and Jellicoe Park, Onehunga

· Libraries continued to experience high demand for preschool programmes with 84 programmes delivered to 3542 participants across the ward.

4. The snapshot (attachment A), indicates performance against the agreed 2017/2018 work programmes is tracking positively. The majority of items are reported as ‘green’ status (on track). A few project lines have a ‘red’ status (behind delivery, significant risk including due to cancellation or delivery) or ’amber’ status (some risk or issues which are being managed, including delay in getting started). Due to an effort to bringing together multiple minor projects that are occurring on the same site, some work programme lines will be removed or merged. These changes have shown up as a red status on the report.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (attachment B).

6. Overall operating result is 23% below budget due to lower operating revenue and reduced expenditure. Revenue is 8% below budget due to slightly lower revenue from venue hire and no revenue from sports field. Operating expenditure is 22% below budget mainly in the full facility service contract. Capital expenditure is 66% below budget mainly in renewals, locally driven initiatives and growth funded projects.

7. The key performance indicators show a trend of delivery that is meeting the indicators. Overall programme achievement rates for Q2 show 83% ‘green’ status, 4% ‘amber’ status and 13% ‘red’ status. These are explained further in detail in the report.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the performance report for the financial quarter ending 31 December 2017

b) endorse the amendment to work programme line 762 as supporting the appointment of a liaison person to co-ordinate engagement between Auckland Council and Ruapotaka Marae.

Horopaki / Context

8. The Maungakiekie-Tāmaki Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 27 June 2017

· Parks, Sport and Recreation; approved on 27 June 2017

· Libraries and Information; approved on 27 June 2017

· Community Facilities: Build Maintain Renew; approved on 27 June 2017

· Community Leases; approved on 27 June 2017

· Infrastructure and Environmental Services; approved on 27 June 2017

· The Maungakiekie-Tāmaki Local Board also endorsed a three-year work programme for Community Facilities, subject to further discussions on projects.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter two

9. The Maungakiekie-Tāmaki Local Board has a number of key achievements to report from the quarter one period, which include:

· The board finalize and publish their Local Board Plan

· Completion and opening of the Jellicoe Park Playground in Onehunga. (3027, Attachment B, page 18)

· Completion of Christmas Events in Glen Innes, Panmure and Onehunga. (239, Attachment B page 9)

· The allocation of $42,650 for local grants received in Round Two of the Maungakiekie- Tāmaki Local Board Grants Programme (3385, Attachment B, page 1)

· Bollards have been installed in Maybury Reserve (2365, Attachment B, page 13)

· Rock wall and jetty at Panmure Basin have been renewed (3151, Attachment B, page 14)

· 101 youth achieving their learner licence from Onehunga High School and One Tree Hill College achieved their learner licences through Youth Connection’s Learner Driver Licencing Programme (763, Attachment B, page 4)

· Effective activation of the Panmure Hall through the delivery of a programme of community centered activities. This quarter there has been great success at engaging ‘hard to reach’ young people in evening programmes (439, Attachment B, page 7).

Key project updates from the 2017/2018 work programme

10. The following are progress updates against key projects identified in the Maungakiekie-Tāmaki Local Board Plan and/or Local Board Agreement:

· Taniwha Reserve – general park development is entering detailed design and public consultation on the proposed land exchange has begun (3215, Attachment B, page 14).

· Detailed design and consent application is underway for Jubilee Bridge (3029, Attachment B, page 19).

· Staff has been working with colleagues and the Tamaki Regeneration Company (TRC) to clarify staff roles, determine the steps required to enable the development of a new marae, and confirm the support that TRC and the council can provide the marae (762, Attachment B, page 3). Staff have determined that the best use of the allocated funding is towards a dedicated person to be the liaison point for Ruapotaka and Auckland Council. With regards to budget line 762, the board is requested to endorse this refinement to the scope of activities.

· The Industry Pollution Prevention Programme (IPPP) has been commenced in Maungakiekie and will be complete in March (184, Attachment B, page 22). The Tamaki project is scheduled to be delivered in quarter four.

Key performance indicators

11. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Maungakiekie-Tāmaki Local Board’s measures, showing how we are tracking after the second quarter of FY18.

12. The year-end outlook is that 25 per cent of measures will not achieve target.

13. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

14. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. This report informs the Maungakiekie-Tāmaki Local Board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

16. The local board remains committed to integrating and supporting work that contributes to outcomes for Māori including enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

17. Some of the activities in the approved work programmes (Attachment B) have a specific on Māori including support to Ruapotaka Marae. Within many other activities, the local board is encouraging an improved understanding of benefits and outcomes for Māori as well as ensuring Council is honouring its treaty commitments.

18. Auckland Libraries bilingual 2017/2018 summer reading programme, Kia Māia te Whai – Dare to Explore launched in December with all three libraries promoting the programme via their local primary and intermediate schools. A total of 648 children are registered for the program in the Maungakiekie-Tāmaki Local Board area.

19. A board funded programme called ‘The Art of Māori weaving’ delivered at the Onehunga Community Centre has been evaluated this quarter (. Participants had a goal in the beginning of the programme to learn to weave and expressed they ‘got a lot out of the programme.’ They stated they found the tutor very effective and found themselves to be more environmentally and culturally aware, due to being part of the programme.

Financial performance

Ngā ritenga ā-pūtea / Financial implications

20. Revenue is slightly below budget by $21k due to variations in utilisation of community halls and community centres. There is no revenue from sports fields as this was waived due to a change in policy.

21. Expenditure is below the budget by $1.58m. In Asset Based Services, expenditure is below budget in full facility parks contract which was impacted by the wet winter. In locally driven initiatives (LDI), expenditure is below budget as some initiatives are in the planning stage.

22. Capital spend is under budget by $3m in asset renewals, LDI and growth funded projects. The LDI capex remaining is $68k.

23. The Maungakiekie-Tāmaki Local Board Financial Performance report is in Attachment C.

Ngā raru tūpono / Risks

24. The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes.

25. The bulk of activities that are marked as red flagged relate to smaller capital projects at Glen Innes Pool and Panmure Lagoon pools, which are now being consolidated and will be included in a bigger project at this site. Other programme items that are red flagged include the following:

ID	Activity Name	Status details
1940	Onehunga Bay Reserve Skatepark concept plan	This is an error that will be remedied in the quarter 3 reporting. We can confirm the board had agreed to ringfence 400k from the LDI Capex fund for this project. Officers had been looking for opportunities to progress this with NZTA in relation to the East West Link. Once there is clarity regarding the East West Link project, this will be rescoped accordingly.
2332	Onehunga Community Centre – refurbish interior	This project record has been cancelled as the works have been completed by Arts, Culture and Events.
2338 2339 2340 2341 2342	Various projects relating to Glen Innes Pools (2338 floor renewal and overlay, 2339 carpet, 2340 pool covers, 2341 skimmer grates, 2342 filter replacement)	These project lines of individual work will be incorporated into the Glen Innes pool refurbishment project (2337) as they are all about the same facility.
2347 2348 2349 2352	Various projects relating to Lagoon Pool (2347 refurbish poolside facilities, 2348 refurbish pool surrounds, 2349 renew fire system, 2352 retile children’s pool)	Project lines 2346-2353 will be consolidated as one project. Officers have indicated that they are exploring heating of the outdoor pool, as per the request of the board, as part of this project.
2356	Lagoon Stadium heating	This project has been deferred to a future financial year as there is no capacity (including budget) to deliver in the current financial year
2344	Jordan Recreation Centre – refurbish stadium	This project has been consolidated into Project line 2337 (Jordan Rec Centre refurbish stadium and changing room).
2366	Mt Wellington War Memorial – provide dual toilet facility	Discussions are ongoing with the Rugby Club about the location and layout of the toilet block. Some scoping work may commence but physical work will not start until financial year 2019 at the earliest.
2997	Gloucester Park – install changing room, sand carpet and lights on field 1 & 2	This project has been cancelled after engagement with local iwi resulted in an objection to any development on this park.
3405	Waikaraka Park – extend fields 8, 9 and 10	Physical works have been deferred to financial year 2020.
3193	Sir Woolf Fisher Sports Field Development Stage 1	This item is green-lit in the report. However, outstanding remedial work is required to bring this ground up to scratch. We are waiting on advice from Community Facilities on this. This has been delayed by difficulty in securing a contractor to complete the outstanding work.

Ngā koringa ā-muri / Next steps

26. The Local Board will receive the next performance update following the end of quarter 3, March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Quarter 2 Snapshop	39
b ⇩	Work Programme Update	41
c ⇩	Financial Update	71
d ⇩	Performance Measures Outlook	79

Ngā kaihaina / Signatories

Authors	Jessica Trask - Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 February 2018

Road Name Approval: subdivision at 20-26 Lyndhurst Street, Wai O Taiki Bay (private road)

File No.: CP2018/00845

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Maungakiekie-Tāmaki Local Board to name a new private road (right of way) created by way of a subdivision at 20-26 Lyndhurst Street, Wai O Taiki Bay.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicants; development partners Creating Communities Limited and Rawa Limited, have submitted the following road names:

· Temata Lane

· Pippi Lane

· Tui Lane

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve the name ‘Temata Lane’ for the new private road (right of way) created by way of subdivision at 20-26 Lyndhurst Street, Wai O Taiki Bay (Council resource consent references R/JSL 2016/3668 and R/JSL/2016/3671).

Horopaki / Context

4. Background: Wai-O-Taiki Waterside is being developed under a Joint Venture Partnership between Creating Communities Limited and Rawa Limited. The development comprises 31 houses built in three locations between Silverton Road and Lyndhurst Street, known as Projects 51, 52 & 54.

5. While many of the new homes can be accessed directly off the existing streets, there are some that are set back from the road and require newly constructed access lanes. The subject site is ‘Project 52’, located at 20-26 Lyndhurst Street, and requires a new road name as the access way services more than 5 houses.

6. Resource consent for this development was approved by Council on 9th December 2016, under references R/JSL 2016/3668 and R/JSL/2016/3671.

7. Policy: According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name for local board approval.

8. Auckland Council’s road naming criteria typically requires that road names reflect:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity feature; or

- an existing (or introduced) thematic identity in the area.

9. Names need to be easily identifiable, intuitively clear and ideally not repeated in the Auckland region (including phonetic similarities) in order to minimise confusion. Full criteria are contained in the Auckland Council Road Naming Guidelines (Attachment C).

Tātaritanga me ngā tohutohu / Analysis and advice

10. Site Plan: The new road to be named (a private right of way) services rear properties within the approved subdivision off of Lyndhurst Street and is shown on Attachment A.

11. The Applicants have proposed the road names listed in the table below:

Proposed Name & Preference

Meaning

Acceptable?

Temata Lane

(Preferred)

The Temata family lived on the corner of Silverton and Lyndhurst Street for 54 years before moving as part of the development project. They were in a HNZ home but owned it for a number of years before Mr Temata had an accident which involved losing income and HNZ purchasing the house back. The family was very involved in the community and their son in law is a local board member and currently lives on Silverton Ave.

Yes – historical / ancestral linkage to area, family permission obtained (see Attachment B)

Pippi Lane

(Alterative)

as a link with the coastal location.

Yes – environmental linkage to area, not already in use.

Tui Lane

(Alterative)

in recognition of the surrounding bird life.

No – name already in use in Auckland region

12. The proposed road names ‘Temata Lane’ and ‘Pippi Lane’ are deemed to meet the road naming criteria and are acceptable to both NZ Post and Land Information New Zealand (LINZ). Tui lane is not recommended as it is already in use in another location.

13. The road suffix ‘Lane’ is appropriate for the road type to be named, as per the descriptions contained in the Auckland Council Road Naming Guidelines (Attachment C).

14. Consultation: In the process of generating ideas for road names, applicants Rawa Limited consulted their development team and approached Ruapotaka marae, as well as local residents Anthony Smith and Paul Engles who live on Silverton Ave for suggestions.

15. The name ‘Temata Lane’ was suggested by Murdoch Dryden and supported by Chris Makoare, with permission from the family, as per Attachment B.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to local boards. A decision is sought from the Maungakiekie-Tāmaki Local Board in this report.

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

18. Relevant iwi were consulted by the applicant concerning the proposed names, including Ruapotaka marae (and contacts obtained from Tamaki Regeneration Ltd). Lee Tane on behalf of Waikato-Tainui Te Kauhanganui Incorporated responded in support of the name ‘Temata Lane’. No other comments or objections were received.

19. The decision sought from the Maungakiekie-Tāmaki Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

20. The cost of processing the approval of the proposed new road names is recoverable from the applicant in accordance with Auckland Council’s administrative charges.

21. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

22. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the application in line with the Auckland Council Road Naming Guidelines.

Ngā koringa ā-muri / Next steps

23. Approved road names are notified to LINZ who record them on their New Zealand wide land information database, which includes street addresses issued by councils. On completion of the subdivision, through meeting all the resource consent conditions, the roads can be legalised and new property titles issued.

Ngā tāpirihanga / Attachments