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Ngāti
Whātua Ōrākei Reserves Board
12 February
2018
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General Update
File No.: CP2018/00553
Te take mō te pūrongo / Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board on the
operational and capital work programmes for the Whenua Rangatira and Pourewa
Creek Recreation Reserve.
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Ngā tūtohunga / Recommendations:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
that the previously reported over allocation of the 2017/18 operational
budget has been addressed by reducing the unscheduled maintenance budget
($30,000) and adding a budget for events revenue ($2,639)
b) note
that the capital budget of $245,000 allocated to the nursery development at
Pourewa has been offset by reallocating all funds from the Pou stage II
project ($200,000) and reallocating some funds ($45,000) from the Mahuhu ki
te Rangi waka housing project
c) delegate
decision making responsibility to the Chief Executive of Ngāti
Whātua Ōrākei Whai Maia Ltd for determining a minor
reconfiguration of the fence line, redesign of the fence style and other
ancillary landscaping matters to accommodate concessionaires in the vicinity
of the tourism kiosk
d) request
that the future fence design should continue to act as a barrier to vehicles
while being visually unobtrusive and providing for easy/barrier free
pedestrian access onto the Whenua Rangatira
e) note
that the nature of the concessionaire area and concessionaire activity is
temporal and can be readily changed in the future as greater clarity on the
development of tourism activity on the Whenua Rangatira is gained through the
master planning process
f) approve
additional funding of $6,000 for the Atkin Ave naturalization works to be
funded from the capital budget allocated in 2018/19
g) approve an additional $5,000 for the recreational facilities
project to be funded from the capital budget allocated in 2018/19
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Financial
summary
2. An
overview of the operational and capital expenditure and budget as at 31
December 2017 is provided in the table on the next page.
3. It
shows a balanced budget. Last quarter we reported a year to date net
operating shortfall of $32,639. This has been addressed through budgeting
for event income, which was previously unbudgeted, and making savings in the
contract response maintenance budget.
4. Revenue
year to date is over budget as the full year fee for Vodafone has been received
in advance.
5. Expenditure
is behind plan which is largely driven by phasing. For example $70,000
has been paid toward the master plan and kaitiaki service but this was paid in
early January so will not show until the third quarter report.
6. In August 2017 the reserves board allocated $245,000 of capital
budget for the nursery development at Pourewa. To balance the available
capital budget officers have reallocated funding initially set aside for the
Pou stage II project ($200,000) as well as reallocated some funding ($45,000)
from the Mahuhu ki te Rangi project. The Mahuhu ki te Rangi project
(which is to rehouse and celebrate the waka) has now also been forecast in
future years. It is recommended that this change be formally noted.
The table below reflects this change.
Note: capital
budgets shown above do not reflect recommended changes to the project values
for Atkin Ave naturalisation and recreational facilities projects. If
approved these new project values will be reflected in future reports.
Work programme overview
7. Below
is a high level overview of key projects with an indication of their progress
against agreed milestones. Further commentary on many of these is
provided later in the report.
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Project
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Next
milestone/est completion date
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Status
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Masterplan
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June 2018
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Pou
Marking
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June 2016 – now forecast to be
complete by June 2018
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Nursery
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June 2018 - design and procurement is on
track for delivery this financial year however there are risks with resource
consent timeframes
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Wharewaka
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2017/18 - revised timeframe TBC -
location approved but detailed scoping has been put on hold subject to
completion of the master plan
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Urupa
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Unfunded project. Timeframe
TBC. Discussions underway
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Interpretative
and general signage
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Timeframe TBC - scope not approved, budget
carried forward from 2016/2017. Budget likely to be reforecast as part
of Master Plan LTP
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Recreation
facilities - Ōkahu
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June 2018 - Cost of the project build
(tender prices) exceeded budget causing a delay in implementation.
Subject to resolution in this report.
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Atkin
Ave stream enhancement
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June 2018 – Cost of the project
build (tender prices) exceeded budget causing a delay in
implementation. Subject to recommendation in this report.
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Bastion
Point celebrations/events
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Programme of activity TBC
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Kaitiaki
service
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Summer 2017/18 – on track
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Capital
project update
Nursery
8. At
the November 2017 meeting of the Ngāti Whātua
Ōrākei Reserves Board it was resolved that the reserves board:
d) formally
endorse the development of a nursery; being a plant growing area, glass house
and supporting infrastructure, at Pourewa Creek Recreation Reserve as
foreshadowed in the Pourewa Creek Recreation Reserve Management Plan and seek
support from Ngāti Whātua Ōrākei Trust Board for the
project.
e)
confirm budget for the nursery development at $245,000, to be funded from
capital development carried forward and 2017-18 capital development budget
f)
delegate authority to approve final plans for the nursery development, being
the plant propagation area, glass house and supporting infrastructure, to the
Chair of the Ngāti Whātua Ōrākei Reserves Board and the
Chief Executive of Ngāti Whātua Ōrākei Whai Maia Ltd
g)
request that a copy of nursery development plans be distributed to all members
by email for their information.
9. The
preferred location for the Pourewa plant nursery has been identified on the
level area currently used by the pony club for dressage and show jumping
activities. The location and general proposed layout is shown on the
attached plan (attachment A).
10. This location
was identified as it offers a number of advantages:
- It
is well located for growing conditions (good sunlight aspect)
- The
ground has already been levelled for the existing use – thus minimal site
preparation is required
- There is
good access already established to Kepa Road (two existing access points) and
there is minimal need for construction of internal roads
- Servicing
(water and power) is readily available
11. This
location, however, is subject to an Outstanding Natural Feature (ONF) Overlay
in the Auckland Unitary Plan (the Kepa Road Landslip). This introduces
development constraints and an element of consenting risk. The ONF is
classified for geological interest and is identified as being a fragile
landform that could be damaged or destroyed by relatively small-scale land
disturbance or constructions (a “code B” ONF).
12. As a result
of this, the construction of the “Crop topper” greenhouse and other
structures fall into the “non-complying” activity class under the
Unitary Plan.
13. The
“non-complying” activity class introduces a higher threshold for
consenting, but does not preclude the activity. Initial (informal) consultation
with Auckland Council consents team indicates that with sensitive (low impact )
design, and taking into account the primary purpose of the development (to
facilitate the production of native plants for land restoration), it is
reasonable to anticipate granting of consent. The fact that the land has
already been disturbed is a particularly significant consideration in favour of
the application.
14. Overall, the
consenting risk, that is the risk of failing to gain consent, is considered
low-moderate. There is no doubt, however, that the ONF overlay introduces
significant complications. There is therefore a moderate-high risk that
resource consent may not be forthcoming in time for the desired 1 June
installation date.
15. Xanthe White,
landscape architect, will to present to the board on the principles; design and
timeframes associated with the wider vision. A copy of the presentation
is attached (attachment B).
Kohimaramara Pou (Pou Marking)
16. On
the 13 September 2017, whilst contractors Decker Landscapes and Civil were
installing the base of the pou, the base collapsed. The concrete was hand
bucketed into the base shell however the base material did not have enough
internal structural strength to deal with the lateral pressure of the concrete
pour.
17. Meetings have
been held with the lead artist and contractor since the collapse of the base in
September 2017.
18. Mei Hill, Toi
Manager, Ngāti Whātua Ōrākei Whai Maia Ltd has met
separately with the contractor and a principal structural engineer.
19. The lead
artist would like the existing base material to be recycled into the
remediation of the base which may present challenges. The lead artist has not
yet been able to meet with the structural engineer to discuss material options.
20. The project
timeframe has now moved to June 2018 in order to resolve issues and complete
the project. Ngāti Whātua Ōrākei Whai Maia Ltd are
committed to delivering the Kohimaramara Pou artwork.
Recreation Facilities at Ōkahu Bay
21. The BBQ and
picnic table proposed for Ōkahu Bay are consented. The works were
priced by Auckland Council’s preferred suppliers and this came in higher
than the engineers estimate. The BBQ and picnic tables have been
purchased and alternative prices are being investigated. The cost
escalation resulted in a delay in installation.
22. It
is recommended that a further $5,000 be allocated to this project, to be funded
from the existing capital fund forecast for expenditure in 2018/19. The
2018/19 capital budgets are being reallocated as part of the Financial Plan
2018-28 processes and this can be accommodated as part of that process.
This funding will only be used if alternative, more competitive, construction
pricing cannot be achieved.
Atkin Ave
23. The
Atkin Ave restoration project was initiated by the reserves board over two
years ago. Kaitiakitanga principles form the core purpose of this project
of restoring the mauri by daylighting and naturalising waterways rather than
piping them.
24. Auckland
Council, who are project managing the works, have obtained significant
financial support from Healthy Waters (more than $106,000) and have tendered
the works. The lowest conforming tender is in excess of the available
budget from both the reserves board and Healthy Waters budgets.
25. A small increase in the budget, to be funded from capital in the
2018/19 financial year, of $6,000 has been approved in principle by the Chair
of the reserves board and so that the contract can be awarded. The 2018/19 capital budgets are being reallocated as part of the
Financial Plan 2018-28 processes and this additional commitment can be
accommodated as part of that process.
Security
26. Routine
incidents of theft ex car have affected visitors to Michael Joseph Savage
Memorial and Takaparawhau as well as whanau and staff working from Takutai
Moana (the depot). Ngāti Whātua Ōrākei Whai Maia Ltd
and Auckland Council contacted both the NZ Police and Auckland Transport (AT)
to seek a security solution. AT has assessed the site and agreed to
install a CCTV camera as part of their network at the top of Hapimana
Street.
27. The
timetable for the installation is as below and a verbal update can be provided
in the meeting.
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Activity
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Target Completion Date (weather dependent)
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Status
(as at 1 Feb 18)
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1. Network design
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19 December 2017
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COMPLETE
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2. Hapimana St light poles
24hr power conversion
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30 January 2018
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COMPLETE
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3. Cameras and Network
hardware delivered
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5 February
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In Progress
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4. De Fontein site
preparation
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5 February
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In Progress
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5. Hapimana St site
preparation
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8 February
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In Progress
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6. Installation –
mounting & setup
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9 February
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7. Network and camera testing
& tuning
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9 February
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8. Project Complete
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12 February
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Operational
update
Master plan
28. The
master plan has been progressing well. An update on the following matters
is provided below:
a) User
Research
b) Futures
Research
c) Environmental
Analysis
d) Timeframe
A) User
research
29. The
user research – consisting of both qualitative and quantitative methods
is nearly finished.
30. We
have done over 30 interviews and small group discussions with hapu members.
That information was analysed using design thinking and ethnographic methods to
pull out insights relevant to the design of activities on the whenua: focusing
on cultural connection, learning, and engagement with the environment.
31. Our
quantitative analysis was supported by Te Pūnaha Matatini, a university
research network led by the University of Auckland. They helped us to analyze a
census survey of over 700 whanau members. We performed sentiment analysis on
the over 5000 comments and statistical analysis to find correlations between
health, connection to the marae, te reo, employment, and education. That
analysis is nearing completion and will be done in late February.
B) Futures Research
32. Background
research and the Horizon Trends report by Vision Foresight Strategy was
finished in late December. We have examined the trends and the expected
timelines of maturation to highlight areas of interest for the master plan.
33. Major
themes were given for each phase of maturation. They affect planning in the
area of tourism, learning activities and spaces, environmental research and
restoration, recreation, and cultivation of fresh produce on the whenua.
a. Decentralization,
Design, and Digital Realities characterize some of the more mature emerging
issues, further up the s-curve in the Reactive Zone. Emerging issues in this
zone cover issues such as urban design, local transport, energy production, and
healthcare all of which seem to be moving in the direction of decentralization
enabled by increased technological development but also connectivity and with
implications for local governance.
b. Accelerating
Decentralization and Empowerment emerges as a theme within the Innovation
Zone. At this state, technological advancements and new design standards will
have already enabled a shift in assumptions about how cities function and how
healthcare and energy are delivered. At this point in the future, a follow-on
generation of technical advancements and operating models will help to cement
the “diffusion of power” away from central institutions and
intermediaries.
c. Machine Coming
of Age emerges as the unifying theme for those emerging issues rising up
out of the Foresight Zone of the s-curve. Automation as a general
transformation is readily apparent today, dominating current debates and
featuring in emerging issues in both the Reactive and Innovation Zones. Yet, it
is further down the s-curve – a bit further into the future – when
machines will come into their own, evolving within the digital infrastructure
and connected built environment laid down by the preceding two themes.
C) Environmental Analysis
34. Xanthe
White has started incorporating past environmental analysis from Landcare,
4Sight, and others to create an overview of restoration issues and future
planting.
D) Timeframe
35. The
drafts of the user research, futures research, incorporated narratives and
activity mapping will be complete in late February, with the environmental and
landscaping planning complete in late March.
36. The
user research gives us insight into whanau needs for connection and how we
might design activities on the whenua for whanau and Aucklanders alike. The
future research will augment those insights by extrapolating how trends in
science, technology, and social dynamics might affect families.
37. Design
workshops will be held in February and April.
38. We
will use that time to explore the implications of the futures trends on
families, examine the environmental analyses that discuss issues for
restoration on the Whenua Rangatira and Pourewa, and design flows of activity
and built structures to support the needs identified now and anticipated in the
future.
Tourism Kiosk
39. The
kiosk at Takaparawhau was installed on the 22nd of December. This was followed
by a week of fitout and delays due to high winds. The kiosk has been operating
and open to the public since 22 January 2018. Minor delays in opening occurred
due to the wait to obtain a food license (over the Christmas period the
application was stuck in Auckland Council’s beta online food license application
system which led to any communications being halted until Council reopened on
8th January). The food licence was issued on 22 January.
40. The
kiosk had a “soft launch” opening with the Kaumata and some whanau
members. This will be followed by an official launch, mid-February, where key
stakeholders and partners will be invited to open the facility.
41. Feedback
for the kiosk, from both local residents and tourism operators that visit
Takaparawhau, has been extremely positive. Much of the weekend morning custom
has been locals out walking. Tourism operators have also expressed that it is
great to have something there, and be able to interact with visitors at this
point. Cruise ship days have proven to be particularly busy.
42. The
kiosk currently offers coffee, tea and water, and is the hub/starting point for
our tourism activities. There has been demand, particularly from international
visitors for some small food items. We are currently searching for suppliers
that will provide items that fit within our food license conditions and
sustainable kaupapa. We are also currently sourcing merchandise from local
artists to offer for sale in the kiosk.
43. The
kiosk has been the subject of wide media coverage. Relevant links are given
below:
· One News: https://www.tvnz.co.nz/one-news/new-zealand/billion-dollar-auckland-iwi-sharing-part-its-history-in-new-tourism-venture-v1
·
WaateaNews: https://www.waateanews.com/waateanews/x_news/MTgyMjk/National%20News/Virtual-tour-of-Bastion-Point
· Scoop: http://www.scoop.co.nz/stories/BU1801/S00266/ngati-whatua-orakei-launch-innovative-ar-tour-app.htm
· East & Bays
Courier: https://www.stuff.co.nz/auckland/local-news/east-bays-courier/100833086/augmented-reality-app-brings-bastion-pt-history-to-life
· Te
Kaea: https://www.maoritelevision.com/news/regional/augmented-reality-tourism-app-bastion-point
· Radio New Zealand: https://www.radionz.co.nz/news/te-manu-korihi/346480/new-view-for-bastion-point
· Idealog: https://idealog.co.nz/tech/2018/01/glimpse-future-tourism-m-theory-and-local-iwi-launch-ar-walking-tour-app
· Tourism Ticker: http://tourismticker.com/2017/12/20/ngati-whatua-launches-augmented-reality-tour-app/
· To come: Air
NZ Kia Ora magazine
44. Reserve
board members are invited to enjoy a visit to the kiosk, including a
demonstration of the VR mobile application, as part of the February reserves
board meeting.
Kaitiaki
45. The
Technical Officer has met with the Kaitiaki to review operation of the
programme. Challenges and opportunities highlighted by the Kaitiaki,
which will progressively be explored by staff alongside the pursuit of other
initiatives detailed in the financial plan, are explained below:
Rubbish and antisocial behaviour
46. Most
of the antisocial behavior problems encountered are alcohol related. Kaitiaki
would like to pursue a total alcohol ban on the reserve. This would
reflect the unique nature of Ōkahu Bay and the direct kaitiakitanga of
Ngāti Whātua Ōrākei.
47. There
is a marked reduction in rubbish as a result of kaitiaki activity, but there
remains a problem with alcohol related waste.
48. The
waste collection service provided by Ventia has needed review over the course
of the summer.
49. Kaitaiki
would like to establish a waste sorting station for any rubbish that they
collect to facilitate recycling in line with zero waste policies.
50. There
is a particular problem with some tour buses whose occupants are inclined to
spit, smoke and leave litter. Kaitiaki would like to investigate how to provide
an induction for tour bus operators of so that they can educate their visitors
to the Whenua Rangatira.
Visibility / public awareness of
Kaitiaki
51. Kaitiaki
are concerned that the project currently operates in a rather anonymous
fashion. There is no visible indication of kaitiakitanga other than the
presence of the Kaitiaki themselves, and even then they are only identified as
“security” by their work clothing.
52. Funding
or sponsorship to enable new work clothing and presentation of an identifiable
“brand” would be valued. This could be considered in line
with the brand and awareness programme being discussed as part of the financial
plan.
53. A
marquee or pop-up kiosk to use as a base whilst undertaking kaitiaki duties
would be ideal. This would provide a base for kaitiaki to inform public,
and establish a visible presence for Ngāti Whātua Ōrākei on
the tribal land. It could also include artifacts to reflect the unique culture
and history of the whenua, and would serve to raise public awareness and investment
in caring for the whenua and moana. This could be considered alongside
initiatives forecast in the financial plan for future years and may also be
something that could be obtained through sponsorship.
Kaitiaki hours
54. Kaitiaki
hours should be extended in order to make the service fully effective. Problems
of antisocial behavior are unchecked outside the limited working hours.
Ideally, kaitiaki would like to operate on a 7am till 7pm time frame during
summer.
IT
55. Consideration
could be given to giving Kaitiaki a tablet or iPad so that they can transfer
information and hold date using the digital tools readily available.
These could also be used for emails, photos, to calculate the waste and make
general communication more effective.
Concessions
56. A
new concessionaire is seeking to operate on the Whenua Rangatira and it is
understood others will follow. The current concession application is from
a member of the Ngāti Whātua Ōrākei hapu seeking to sell
ice creams and cater to the tourism activity at the end of Hapimana
Street.
57. Delegation
to consider and approve (or not) concessionaires rests with the staff
(management of Auckland Council co-governance and Ngāti Whātua
Ōrākei Whai Maia Ltd). This delegation needs to be exercised in
accordance with the Reserves Act 1977 and within the guidelines and principles
for concession activity on the Whenua Rangatira (adopted in 2015).
58. The
concessionaire guidelines provide for concession activity to occur at discrete
locations in Ōkahu Bay and adjacent to Hapimana Street. These guidelines
are attached (attachment C)
59. With
the installation of the tourism kiosk adjacent to Michael Joseph Savage
Memorial the question now arises as to whether the previously defined areas
remain appropriate, or whether trading activities on the upper Whenua Rangatira
should be clustered around the kiosk.
60. Consideration
should therefore be given to the desirability or otherwise of setting up a
concessions area (or areas) on reserve land in proximity to the kiosk.
This is essentially a spatial design issue. The road and immediate
surround is not part of the Whenua Rangiatira/Takaparawhau and the carpark area
and road is often quite full with traffic. If there is a desire to permit two
or more concessions in an area adjacent to the kiosk then access needs to be
considered. Potential options would be:
a) to allow access onto the whenua at the existing gate
to use a designated area, or;
b) agree an area that is specifically set up and
“developed” to support them.
61. It
is recommended that the reserves board amend the concessionaire guidelines to
reflect an area that concessions can operate from adjacent to the kiosk in a
visually recessive way in order to establish a hub of tourist activity.
It is further recommended that this area be specifically developed to support
this hub.
62. Unlike
the kiosk, concessions cannot be permanent structures and should not stay on
any given site for more than 6 consecutive days. It is likely that
concession applications will relate to caravans which will move regularly
according to weather and seasons.
63. Ancillary
work may include redesigning the fence line so concessionaires can come and go
from the kurb line without opening up the gate and moving across the grass to
set up (potentially creating problems with wear and tear). It might also
be appropriate for an area off the edge of the road to have some aggregate
applied so that it becomes more usable in all-weather conditions. A
pleasant interim solution, which is very cost effective, could be to use
mulch. The ability to implement change will be dependent on available
budget. However, at its simplest level a change in the fence line could
be funded from renewals (the current fence is old and in relatively poor
repair) and a basic ground cover such as mulch is able to be funded from
response maintenance.
64. A
change of in the design and use of the Whenua Rangatira is a matter that should
have governance oversight. The board is therefore requested to give consideration
to the principle of a minor reconfiguration of the area around the new tourism
kiosk to accommodate additional concessionaire activity. In recommending
this it is noted that nature of the change proposed and the inherent nature of
concessionaire activity is minor and temporal and can be readily changed in the
future as greater clarity on the development of tourism activity on the Whenua
Rangatira is gained through the master planning process.
65. It
is further recommended that any change in fence line include a change in design
of the fence. The current fence can be a tripping hazard (with the low
slung chain between posts) and the material and design do not reflect the marae
or increasingly cultural design cues in this area. It is recommended that
delegation for determining a new fence design that complements the recent and
proposed works in this area be granted to the CE of Ngāti Whātua
Ōrākei Whai Maia Ltd. This delegation is subject to the
principles that any future fence line should act as a barrier to vehicles while
being visually unobtrusive and providing for easy/barrier free pedestrian
access onto the Whenua Rangatira.
Technical
officer
66. In
2017 the Hana Maihi, Technical Officer for the reserves board, employed by
Ngāti Whātua Ōrākei Whai Maia Ltd, left her role.
This role is subsidized with funding from the reserves board. This is a
pivotal position for the reserves board as it is a part time dedicated role
focused on supporting reserve board planning, reporting and follow through.
Noting the importance of this being a dedicated role the Chief Executive of
Ngāti Whātua Ōrākei Whai Maia Ltd has now allocated a
dedicated portion of Andrew Brown’s role, the incumbent Planning Manager,
to this role. Andrew brings a wealth of experience in planning and
reporting.
67. With
the resolution of this matter the funding for this activity is to be
transferred to Ngāti Whātua Ōrākei Whai Maia Ltd in the
third quarter.
Maintenance
68. There
were a number of reports of higher than acceptable litter levels at the
beginning of the hot dry and early summer season. This was managed in two
ways – an increase in levels of service and education
69. Temporary
rubbish free signs were installed at Ōkahu in December and Ventia
increased their toilet cleaning and rubbish collection frequency in line with
demand.
70. Larger
banners will be installed again in February at Ōkahu Bay reminding park
users that the reserve is ‘bin free, take your litter home’.
Health and
Safety
71. The
cliff face stability reports which were completed by Auckland City Council
several years ago are being reviewed in light of some rock fall that occurred
last year. This will include a revised risk assessment and a recommended
set of works for any risk mitigation identified. This will be reported
back to the reserves board.
72. There
have been no new near misses reported in this quarter.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Nusery concept
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37
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b⇩
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Nursery presentation
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39
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c⇩
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Guidelines and criteria for concessionaires
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53
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Ngā kaihaina / Signatories
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Authors
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Anne Gibbon – Master Planning Lead, Ngāti
Whātua Ōrākei Whai Maia Ltd
Mei Hill - Toi Manager - Ngāti Whātua
Ōrākei Whai Maia Ltd
Andrew Brown - Planning Manager - Ngāti
Whātua Ōrākei Whai Maia Ltd
Merania Kerehoma - Manager Okahu Rakau Nursery and
Native Bush Care - Ngāti Whātua Ōrākei Whai Maia Ltd
|
|
Authorisers
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Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua
Rangimarie Hunia – Chief Executive Officer
– Ngāti Whātua Ōrākei Whai Maia Ltd
|
|
Ngāti
Whātua Ōrākei Reserves Board
12 February
2018
|
|
Events update
File No.: CP2018/00551
Te take mō te pūrongo / Purpose of the report
1. To
retrospectively update the Ngāti Whātua Ōrākei Reserves
Board on the Waitangi Day Festival as well as past and future event bookings on
the Whenua Rangatira.
Whakarāpopototanga matua / Executive summary
2. At
the time of writing this report the Waitangi Day Festival 2018 was yet to occur
but had been successfully planned to occur on the lower Whenua Rangatira on 6
February 2018.
3. The
festival was programmed to begin with a powhiri which was to set the scene for
the performance stage, site activities, stalls and a digital expo showcasing
the past and future of Ngāti Whātua Ōrākei. Integral
to the event planning was zero waste.
4. A
verbal update on the outcome of the festival will be provided at the Ngāti
Whātua Ōrākei. Reserve Board meeting.
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Ngā tūtohunga / Recommendations
That the Ngāti
Whātua Ōrākei Reserves Board:
a) retrospectively
endorse the Waitangi Day Festival
b) approve
funding of $5,000 for the mauri tent used to interpret the history of the
Whenua Rangatira.
c) note
that the contribution of $5,000 for the mauri tent is in line with available
budget provision and previous years’ contributions
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Context
5. This
report was prepared prior to the Waitangi Day Festival. A verbal update
on the success of the day will be provided at the meeting.
Background
6. Each
year Ngāti Whātua Ōrākei deliver a Waitangi Day Festival on
the Whenua Rangatira.
7. For
many years the Waitangi Day Festival has been held on the upper Whenua
Rangatira. In 2017 the event was shifted to the lower Whenua Rangatira.
The 2017 festival was a highly successful day that began with the welcoming the
then Prime Minister Bill English and distinguished guests onto Ōkahu.
8. In
order to deliver the 2018 event Ngāti Whātua Ōrākei sought
support from the Auckland Council events team in the form of a $70,000 grant to
coordinate and deliver the 2018 Waitangi Day Festival at Ōkahu Bay.
9. On
9 January 2018 Auckland Council confirmed funding of $45,000. This
complemented the Ngāti Whātua Ōrakei Trust funding, confirmed in
December 2017, for $50,000.
Objectives
of Waitangi Day Celebrations
10. The
objectives of Waitangi Day Festival were:
Treaty
Relationship
· To acknowledge
Ngāti Whātua Ōrākei signing the settlement and the
establishment of their presence within Tāmaki Makaurau.
· To engender a
spirit, amongst the wider Auckland population, of the intentions of the Te
Tiriti o Waitangi.
· To acknowledge the
anniversary of the settlement and celebrate the post-settlement future.
Partnership
· To create a day
which espouses the meaning and intent of the Treaty of Waitangi.
· To build upon the
relationship between mana whenua, Auckland Council and the wider Auckland
public.
Participation
· To educate the
wider public on the history of Tāmaki Makaurau, through treaty exhibitions
and historic points of history of Ngāti Whātua Ōrākei in
photographic and video medium.
· To increase
engagement with and understanding of Ngāti Whātua Ōrākei.
Protection
· To protect our
natural resources within Tāmaki Makaurau.
· To capture the
essence and spirit of Waitangi Day in the historic location of Ōkahu Bay.
Event
Programme
Powhiri
11. The event was
to be opened with a powhiri at Ōkahu Bay for everyone to participate
in.
12. The powhiri
was to be led by the Ngāti Whātua Ōrākei Trust,
kaumātua and Te Pou Whakairo. Attendance was anticipated from the Mayor,
Auckland Council elected representatives, members of parliament, key partners
and sponsors along with members of the general public, including international
tourists.
Performance Stage
13. The aim for
the performances for 2018 was to drive community involvement. This event
was to feature Ngāti Whātua performers, local band/groups, aspiring
local musicians and children’s kapa haka groups.
14. The overall
feel was intended to be family friendly, intimate and chilled.
Site Activities
Children’s activities
15. Similar to
last year children’s activities were intended to be facilitated by Youth
Town and the Police. They were to run basic skills drills and tug of war
and games that children of all ages could participate in. A Youth Town
versus the Police tug of war was also planned – usually a well watched
event.
Celebration of Bastion Point
16. The mauri
tent was set to return and was intended to be a point of contact with the
community to exhibit the historical archive of photographs of Bastion Point and
the occupation led by Ngāti Whātua Ōrākei in 1978. The
intent of the exhibition for 2018 is that this be a central focal point within
the event. This tent allows whanau, residents and tourists alike to have
an insight into the history including the conditions that the people involved
in the occupation went through.
Stalls
17. The stalls
were intended to play an important part of Waitangi Day Festival. In 2017
there were over 50 stalls which were a combination of food and
merchandise. In 2018 the plan was to condense the offering with the focus
on quality versus quantity.
18. The food
stalls were run by Craig Godfrey of Fun Times Ltd bringing a diverse range of
food selections by an experienced operator.
19. Ngāti
Whātua Ōrākei whānau had the
opportunity to also promote some of the traditional culinary delights that were
Māori infused.
20. The
merchandise was to be wide ranging from clothes, health promotion to arts and
crafts.
Digital Showcase
21. This was
intended to be a new component to the festival. Ngāti Whātua
Ōrākei worked with strategic partners to develop a digital display
and showcase virtual reality and augmented reality products. This was to
include a connection to the tourism kiosk on Takaparawhau. This was to
sit beside the mauri tent and treaty stories videos.
Zero Waste
22. A highlight
of the event, and an important part of any Ngāti Whātua
Ōrākei led event, is the Zero Wasters, Para Kore programme. In 2016
the event achieved a 94% diversion from landfill rate and in 2017 the diversion
rate was 96.9% as illustrated below.
Traffic
Management
23. Independent
Traffic Control, a traffic management provider, was to be utilised to implement
the traffic plan.
Attendance
24. It was
estimated that 5,000 – 8,000 people would be in attendance at the 2018
Waitangi Day Festival. The main concentration of people was predicted to be
around the stage and stalls area, with a steady non-congested flow amongst the
stalls.
25. An important
aspect was intended to be the drug, alcohol and smoke free focus of the event
which would ensure that the day is safe, positive and a whānau focussed
environment.
Health and Safety
26. A detailed
event health and safety plan was drafted. All suppliers were required to
provide their health and safety plans for approval and this will be integrated
into the overarching plan.
Ngā ritenga ā-pūtea / Financial implications
27. In
addition to this the reserves board have traditionally sponsored the mauri tent
which is used to interpret the history of the Bastion Point occupation and the
Whenua Rangatira in general. The cost of putting up this display is
$5,000. This cost is over and above the budget shown above and it is
recommended that this be retrospectively approved. There is an available
budget and this is line with previous years’ contributions.
28. To
reduce the costs of the event Ngāti Whātua Ōrākei Whai Maia
Ltd were to subsume the majority of labour costs through utilisation of staff
including the communications and branding team, the tourism team and interns.
29. A
full post event report will be provided for the next reserves board meeting.
Other30. The
regular events booking report (events recently booked or booked in the future
on the Whenua Rangatira) is attached (attachment A).
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Event booking report
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59
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Ngā kaihaina / Signatories
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Authors
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Andrew Brown – Planning Manager - Ngāti
Whātua Ōrākei Whai Maia Ltd
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Authorisers
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Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua
Rangimarie Hunia – Chief Executive Officer
– Ngāti Whātua Ōrākei Whai Maia Ltd
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