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Ngāti
Whātua Ōrākei Reserves Board
12 February
2018
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Extraordinary
Business
Pursuant to
Standing Order 2.4.6, the meeting agreed to receive three verbal updates
relating to general business of the board - waste management, tourism
operations, liquor ban on Okahu Bay Domain and beach – for the reason
that the next meeting is in April and an action is required tonight.
The verbal
updates would be considered at Item10: – Consideration of Extraordinary
Items.
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5
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Minutes of the Ngāti Whātua
Ōrākei Reserves Board meeting, 13 November 2017
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The
minutes were confirmed at Item 3.
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Note: The Chairperson, with agreement of the
meeting, accorded precedence to Item 8: General update.
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8
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General Update
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Xanthe White, Landscape Architect Whai
Maia Ltd, updated the Ngati Whatua Orakei Reserves Board on the Ōkahu
Rākau Nursery Pourewa Development and tabled a powerpoint presentation.
A copy of the powerpoint - Ōkahu
Rākau Nursery Pourewa Development - has been placed on the official copy
of the minutes and is available on the Auckland Council website as a minutes attachment.
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Note: Representatives
of the St Heliers Bay Pony Club entered the meeting. The Chairperson,
with agreement of the meeting, accorded precedence to Item 6: St Heliers Bay
Pony Club – Presentation.
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6
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St Heliers Bay Pony Club - Presentation
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Member R Blair welcomed the
representatives from the St Heliers Bay Pony Club on behalf of the Ngāti
Whātua Ōrākei Reserves Board.
Representatives of the St Heliers Bay
Pony Club tabled a document, St Heliers Bay Pony Club lease proposal, in
support of their presentation. A copy of the document has been placed
on the official copy of the minutes and is available on the Auckland Council
website as minutes attachment A of Item 6: St Heliers Bay Pony Club
presentation.
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The motion was put in parts.
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Resolution
number NGA/2018/4
MOVED by Deputy Chairperson D Simpson, seconded by Cr L
Cooper:
That the Ngāti
Whātua Ōrākei Reserves Board:
a)
thank the representatives of the St Heliers Bay Pony for their
attendance.
CARRIED
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Resolution
number NGA/2018/5
MOVED
by Member K Parkinson, seconded by Deputy Chairperson D Simpson:
That the Ngāti
Whātua Ōrākei Reserves Board:
b)
receive and note the update from the St Heliers Bay Pony Club
on the end of their lease on Pourewa Creek Recreation Reserve
c)
noting that the Chairperson will responded to the St Heliers
Bay Pony Club.
CARRIED
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Attachments
a 12 February 2018 - Item 6: St Heliers Bay Pony Club
presentation
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Note: The meeting returned to
Item 8: General Update.
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8
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General Update
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The motion
was put in parts.
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Resolution
number NGA/2018/6
MOVED by Chairperson S Hawke, seconded by Member R Blair:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
that the previously reported over allocation of the 2017/18 operational
budget has been addressed by reducing the unscheduled maintenance budget
($30,000) and adding a budget for events revenue ($2,639)
b) note
that the capital budget of $245,000 allocated to the nursery development at
Pourewa has been offset by reallocating all funds from the Pou stage II
project ($200,000) and reallocating some funds ($45,000) from the Mahuhu ki
te Rangi waka housing project
c) delegate
decision making responsibility to the Technical Officer of Ngāti
Whātua Ōrākei Whai Maia Ltd for amending point 2 and the map
of the concessionaire guidelines and determining a minor reconfiguration of
the fence line, redesign of the fence style and other ancillary landscaping
matters to accommodate concessionaires in the vicinity of the tourism kiosk
d) request
that the future fence design should continue to act as a barrier to vehicles
while being visually unobtrusive and providing for easy/barrier free
pedestrian access onto the Whenua Rangatira
e) note
that the nature of the concessionaire area and concessionaire activity is
temporal and can be readily changed in the future as greater clarity on the
development of tourism activity on the Whenua Rangatira is gained through the
master planning process
CARRIED
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Resolution
number NGA/2018/7
MOVED by Member K
Parkinson, seconded by Chairperson S Hawke:
That the Ngāti
Whātua Ōrākei Reserves Board:
f) approve
a maximum additional funding of $6,000 for the Atkin Ave naturalization works
due to an increase in tenders to be funded from the capital budget allocated
in 2018/19
g) approve a maximum additional funding of $5,000 for the
recreational facilities project for build and installation to be funded from
the capital budget allocated in 2018/19
CARRIED
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Note: Pursuant
to Standing Order 1.8.3, Member R Blair requested that his abstention from
voting on clauses f) and g) be recorded.
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Attachments
a 12 February
2018 - Ngati Whatua Orakei Reserves Board - Item 8: General Update:
presentation Okahu Rakau Nursery Pourewa Development
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7
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Ngāti Whātua Ōrākei
Financial Plan 2018-28
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Resolution
number NGA/2018/8
MOVED by Cr L Cooper, seconded by Member R Blair:
That the Ngāti Whātua
Ōrākei Reserves Board:
a) adopt
the Ngāti Whātua Ōrākei Reserves Board Financial Plan,
2018-2018, dated February 2018, as circulated under separate cover.
b) receive
the presentation given to the Mayor on 30 January 2018.
c) delegate
the Chair to present the Ngāti Whātua Ōrākei Reserves
Board Financial Plan 2018-28 to the Auckland Council Finance and Performance
Committee or Governing Body as part of Auckland Council’s 10-Year
Budget process.
CARRIED
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Attachments
a 12 February 2018 - Ngati Whatua Orakei Reserves Board -
Item 7: Ngati Whatua Orakei Financial Plan 2018-28
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9
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Events update
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Resolution
number NGA/2018/9
MOVED by Member R Blair, seconded by Cr L Cooper:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) retrospectively
endorse the Waitangi Day Festival
b) approve
funding of $5,000 for the mauri tent used to interpret the history of the
Whenua Rangatira
c) note
that the contribution of $5,000 for the mauri tent is in line with available
budget provision and previous years’ contributions
CARRIED
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10
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Consideration of Extraordinary items
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Pursuant to
Standing Orders 2.4.6 the board agreed to receive a verbal update on the
following topics in relation to Okahu Bay Domain and Beach:
·
waste management
·
tourism operators
·
liquor ban
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Resolution
number NGA/2018/10
MOVED by Member R Blair, seconded by Deputy
Chairperson D Simpson:
That the
Ngāti Whātua Ōrākei Reserves Board:
a)
that a request go to the Orakei Local
Board, as the regulatory decision maker, to place a total liquor ban upon
Okahu Bay beach.
CARRIED
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Whakawātea
Member R Blair closed the meeting.
8.47 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ngāti Whātua
Ōrākei Reserves Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
