Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

20 February 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Community market in Papatoetoe 5

9.2 Review of bus routes to reroute a service for Kolmar Road, Papatoetoe 5

10 Extraordinary Business 5

11 Notices of Motion 5

12 Manukau Ward Councillors Update 5

13 Board Members' Report 5

14 Chairperson's Announcements 5

15 Kingswood Reserve temporary toilets 5

16 Approval to grant a new lease for 25 Kolmar Road, Papatoetoe 5

17 Land owner approval for the construction of a Niuean community building and early childhood education centre on Aorere Park, Māngere East 5

18 Auckland Transport Update – February 2018 to the Ōtara-Papatoetoe Local Board 5

19 Auckland Council’s Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter two, 1 October - 31 December 2017 5

20 Auckland Tourism, Events and Economic Development’s six-monthly report to the Ōtara-Papatoetoe Local Board 5

21 Urgent decision - Fund Pursuit of Excellence Award applicant Sharleen Tongalea 5

22 Supportig the 2018 Tuia mentoring and leadership development programme of a local young person 5

23 Governance Forward Work Calendar 5

24 Ōtara-Papatoetoe Local Board Workshop Notes 5

25 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 12 December 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Community market in Papatoetoe

Te take mō te pūrongo / Purpose of the report

1. Mohanan Morganan of the Hindu Heritage Research Foundation based in Papatoetoe would like to speak to the local board on the potential of a community market in Papatoetoe.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Mohanan Morganan of the Hindu Heritage Research Foundation for his presentation.

9.2 Review of bus routes to reroute a service for Kolmar Road, Papatoetoe

Te take mō te pūrongo / Purpose of the report

1. A community group led by Rana Judge wish to speak to the local board requesting Auckland Transport to review bus routes and reroute a service for Kolmar Road, Papatoetoe.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Rana Judge for his presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōtara-Papatoetoe Local Board

20 February 2018

Kingswood Reserve temporary toilets

File No.: CP2018/01237

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Ōtara-Papatoetoe Local Board for the addition of the Kingswood Reserve temporary toilets project to the 2017/2018 Community Facilities Work Programme.

Whakarāpopototanga matua / Executive summary

2. In March 2017, the local board received a joint proposal from Papatoetoe Rugby Football Club, Papatoetoe Cricket Club, Papatoetoe United Football Club and Kolmar Charitable Trust requesting that the changing room and toilet block on Kingswood Reserve be transferred to council ownership and refurbished.

3. The proposal expressed concerns about the current condition of the trust owned facility, and the lack of facilities servicing Kingswood Reserve.

4. Community Facilities undertook an assessment of the toilet and changing room facility in May 2017.

5. Staff provided a memo to the board on 5 October 2017 with six options responding to the joint proposal from the sporting groups for the board to consider.

6. The board supported the options to refurbish the existing block to a fit for purpose state or demolish and replace with two new toilets or two new toilets and changing rooms. This would be funded from the board’s 2018/2019 locally driven initiatives (LDI) budget.

7. At the November 2017 business meeting, the board provided direction for staff to develop a report to allocate LDI opex funding for the installation of temporary toilets on Kingswood Reserve until completion of the refurbishment or replacement of the toilet and changing room block.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve Option one which is a six metre ablution block converted from a shipping container built from heavy gauge steel.

b) approve up to the value of $37,000 LDI opex budget from the Community Response Fund for the installation and maintenance of a temporary toilet facility at Kingswood reserve for a period of 28 months.

c) note that the LDI opex budget is to be funded across three financial years with $9,086 in 2017/2018, $12,094 in 2018/2019 and $14,867 in 2019/2020.

d) note as this is a 28 month commitment, the inclusion of the Kingswood Reserve temporary toilet facility project will be an addition to the 2017/2018 community facilities work programme and that staff will be requested to include it as part of the draft work programmes for 2018/2019 and 2019/2020.

Horopaki / Context

8. In March 2017, the local board received a joint proposal from Papatoetoe Rugby Football Club, Papatoetoe Cricket Club, Papatoetoe United Football Club and Kolmar Charitable Trust requesting that the changing room and toilet block on Kingswood Reserve be transferred to council ownership and refurbished.

9. The proposal expressed concerns about the current condition of the trust owned facility, the distance between Kingswood Reserve and the facilities at Kolmar, and the lack of facilities servicing Kingswood Reserve.

10. Community Facilities undertook an assessment of the toilet and changing room facility in May 2017 and found that it required extensive repairs to bring it up to an acceptable condition and in line with the building code.

11. Parks, Sport and Recreation undertook an assessment of the service level provisions for the Papatoetoe Recreation Ground and Kingswood Reserve and found that council had met the regional guidelines for the provision of toilet and changing room facilities at this site through the facilities available at the Kolmar building.

Tātaritanga me ngā tohutohu / Analysis and advice

Discussion

12. As the toilet and changing room block on Kingswood Reserve represents an additional level of service, any improvements would need to be funded by the trust or the local board as this would not meet the requirements for growth or renewals funding.

13. Staff provided a memo to the board on 5 October 2017 with six options responding to the joint proposal from the sporting groups for the local board to consider, including:

· Use the Kolmar toilets and changing rooms more effectively.

· Council accepts the existing block and refurbishes it to a fit for purpose state.

· Refurbish and reconfigure existing block (toilets only).

· Demolish and replace with two new toilets or two new toilets and changing rooms.

· Provide temporary toilets or toilet and changing room portacom.

· Convert existing building to toilets and storage.

14. Staff recommended supporting the trust to use the toilet and changing room facilities at Kolmar more effectively to increase capacity for other sporting groups.

15. The board agreed with staff’s recommendation and also asked staff to investigate options two and four to:

· refurbish the existing block in line with the Building Code

· demolish and replace with two new toilets or two new toilets and changing rooms.

16. At the November 2017 business meeting, the board provided direction for staff to develop a report to allocate LDI opex funding for the installation of temporary toilets on Kingswood Reserve as an interim measure whilst the renovation of the current toilet and changing room were taking place.

17. The board advised that the temporary toilets must be:

· fully self-contained

· larger units which cannot be tipped over as vandalism is likely to be an issue

· would need to be in place until the completion of the full refurbishment or replacement of the existing toilet block, being approximately two and half years.

Options

Option	Scope	Budget	Consideration
Option 1	· Royal Wolf Container hirage only	$750 per month	Large, self-contained, vandal proof. Does not require mains sewage connection.
Option 2	· Portacom	$1800 per month	Requires connection to mains sewerage supply. Not vandal proof.

Staff advice

18. Option one (preferred option) is a six metre ablution block converted from a shipping container built from heavy gauge steel. This option is ideal for construction sites and areas with the potential for vandalism.

This ablution block is equipped with:

· one single entry door

· three vented windows

· four toilet cubicles

· stainless steel urinal

· tap hand wash basins

· towel and soap dispenser.

19. Rugby is played during the winter season whereas touch rugby is played through the summer months. Consequently, staff recommend that the installation of the option one ablution block should be for the duration of the project i.e. two-three years, rather than season by season.

20. The estimated cost for this option is up to $37,000 for hire costs of two and a half years. This includes for delivery, install and de-install of water services and permanent power connections, container hirage, insurance and maintenance under the full facilities maintenance contract. The costs are broken down as follows:

Item	Description	One-Off Cost	Annual
Installation	Delivery, install and de-install of services and power, and insurance.	$8,208.00
Ongoing rental costs	Container hire, insurance, maintenance, cleaning, damage waiver		$12,093.75

Financial Year	Months	One-Off Cost	Annual Costs (rental and maintenance)	Totals
2017/2018	4	$5,388.00 Includes supply and install costs	$3,697.92	$9,085.92
2018/2019	12	Nil	$12,093.75	$12,093.75
2019/2020	12	$2,773.44 Includes site removal costs	$12,093.75	$14, 867.19
				$36,046.86

21. Option two - this ablution block is 2.4 x 2.5 metres and equipped with:

· two single entry doors

· two toilet cubicles

· tap hand wash basins

· towel and soap dispenser

· shower optional.

22. The portacom option is a modular building which is easily transportable and made from lightweight material. This option would need to be fixed to a solid base for safety and is not vandal proof. At the recommendation from the supplier, this option is not ideal for the long-term usage at Kingswood Reserve

23. The estimated cost for this option is $54,000 for hire costs of two and a half years.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24. The project scope in this report was requested by the local board at a business meeting in November 2017, whom then requested staff to initiate a report with options available.

Tauākī whakaaweawe Māori / Māori impact statement

25. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed projects are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea / Financial implications

26. The cost estimate for the implementation of the preferred option of a six metre ablution container from Royal Wolf is broken down as follows:

Item	Description	One-Off Cost	Annual
Installation	Delivery, Install and De-install of Services and Power, Insurance	$8,208.00
Ongoing Rental Costs	Container hire, insurance, maintenance, cleaning, damage waiver		$12,093.75

Financial Year	Months	One-Off Cost	On Going (annual rental costs)	Totals
2017/2018	4	$5,388.00 Includes supply and install costs	$3,697.92	$9,085.92
2018/2019	12	Nil	$12,093.75	$12,093.75
2019/2020	12	$2,773.44 Includes site removal costs	$12,093.75	$14,867.19
				$36,046.86

27. All LDI opex savings will be returned to the local board’s Community Response Fund.

Ngā raru tūpono / Risks

28. A delay in decision making will result in no facilities being available for the upcoming season and could potentially impact upon the physical works delivery programme planned for completion by June 2018.

Ngā koringa ā-muri / Next steps

29. Delivery can occur as soon as the board has approved the recommended preferred option at their February business meeting. It is expected that the container can be delivered to site and be operational before the end of March 2018. The work programme implementation will be reported quarterly to the local board.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Katrina Morgan - Manager Community Led & LDI Projects

Authorisers

Rod Sheridan - General Manager Community Facilities

Neil Taylor - Senior Local Board Advisor

Carol McKenzie-Rex, Relationship Manager

Ōtara-Papatoetoe Local Board

20 February 2018

Approval to grant a new lease for 25 Kolmar Road, Papatoetoe

File No.: CP2018/00116

Te take mō te pūrongo / Purpose of the report

1. To grant a new lease to the Royal New Zealand Plunket Society Incorporated for the land at Acacia Court, 25 Kolmar Road, Papatoetoe.

Whakarāpopototanga matua / Executive summary

2. Auckland Council owns the land at Acacia Court, 25 Kolmar Road, Papatoetoe.

3. In June 1966, the former (The) Royal New Zealand Plunket Society for the Health of Women and Children (Papatoetoe Branch) Incorporated, now the Royal New Zealand Plunket Society Incorporated (Plunket), entered into a community lease with council for an initial term of 21 years with two 21 year rights of renewal. The lease finally expired on 29 February 2008 and has been holding over on a month-by-month basis.

4. The building is owned by the Plunket Society. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to re-apply for a new lease at the end of their occupancy. Plunket has made a formal application for a new ground-lease for the building and outdoor play area at 25 Kolmar Road, Papatoetoe (Attachment A – Site Map).

5. Staff recommend that the Ōtara-Papatoetoe Local Board grant a new lease to Plunket to occupy an area of 210 square meters (more or less) at Acacia Court for 10 years commencing on 1 December 2017 with one 10 year right-of-renewal.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) grant a new lease to Royal New Zealand Plunket Society Incorporated to occupy an area of 210 square meters more or less being Part Lot 1 Deposited Plan 83487 (NA39D/881) (Attachment A) at Acacia Court, 25 Kolmar Road, Papatoetoe, subject to the following terms and conditions:

i) term –10 years commencing 1 March 2018 with one right of renewal for 10 years

ii) rent $1.00 plus GST per annum, if demanded

iii) the approved Royal New Zealand Plunket Society Incorporated Community Outcomes Plan be attached to the lease document (Attachment B)

iv) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Horopaki / Context

The land

6. Council owns Acacia Court at 25 Kolmar Road, Papatoetoe; a housing for older persons residential complex. The Plunket-owned building is located at the front of the property. The area is Part Lot 1 Deposited Plan 83487 and classified under the Local Government Act 2002.

The lease terms

7. The standard terms for community leases, as outlined in the Community Occupancy Guidelines 2012, are:

i) A lease term of 10 years, plus one 10 year right of renewal, for groups that own their own buildings.

ii) An annual rental of one dollar ($1.00) plus GST, if demanded.

iii) A community outcomes plan that identifies the benefits that the group will provide to the community and the measures used to review the group’s performance against the plan over time. The group reports annually against the agreed performance measures.

The local board may vary these terms if they wish.

The tenant

8. On 28 June 1966, the former Papatoetoe City Council entered into a ground lease with The Royal New Zealand Society for the Health of Women and Children (Papatoetoe Branch) Incorporated – later known as the Royal New Zealand Plunket Society Papatoetoe Branch (Incorporated) - for an initial term of 21 years. The tenancy commenced on 1 March 1987 and contains two rights of renewal, each for a further term of 21 years. The lease reached its final expiry on 29 February 2008 and has been holding over on a month-by-month basis under the same terms.

9. The interest of the Royal New Zealand Plunket Society Papatoetoe Branch (Incorporated) is now vested in the Royal New Zealand Plunket Society Incorporated.

10. The Royal New Zealand Plunket Society, previously known as Royal New Zealand Society for the Health of Women and Children (Incorporated), was incorporated on 9 November 1920.

11. Plunket’s three strategic goals are:

· Healthy tamariki

· Confident whanau

· Connected communities

12. The statement of financial position provided as at 30 June 2016 indicates that the funds are sufficient to meet its liabilities and are being managed appropriately.

13. Plunket has all its necessary insurance cover, including public liability insurance, in place.

Tātaritanga me ngā tohutohu / Analysis and advice

Options

Option 1: Grant the lease

14. Under the Community Occupancy Guidelines 2012, Auckland Council (as owner of the land) must grant a lease for any building on the land that is not used directly by council. Granting of this lease will enable the services of Plunket to continue to be provided to the local community. This option is recommended.

Option 2: Decline the lease

15. If the local board does not grant this lease to the Plunket Society, then as owners of the building, the society would be forced to sell the building to another community group approved by the board. Plunket would then have to find alternative accommodation in the Papatoetoe area to enable them to continue to provide their mother and baby services to the community. This option is not recommended.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

16. At its business meeting of 20 June 2017, the Ōtara-Papatoetoe Local Board resolved to approve the 2017/2018 Community Leases Work Programme (resolution number OP/2017/97). The proposed new lease to Plunket is listed as item 1851 on the work programme.

17. The services provided by the Plunket Society align with the board’s 2017 Local Board Plan:

· “Outcome 5: Empowered, inclusive and prosperous communities” objective of “help resource community groups promoting health, safety and wellbeing programmes and events."

· “Outcome 6: Honouring youth and seniors”, “…parents with newborns and toddlers need activities and opportunities to connect with each other…”.

18. The recommendations contained in this report do not trigger the Auckland Council’s Significance and Engagement Policy.

Tauākī whakaaweawe Māori / Māori impact statement

19. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans.

20. Plunket connects with Māori whanau through Plunket nurse visits, kaiāwhina/community Karitāne visits, toy libraries, playgroups, family centres, coffee groups, parenting groups, education courses in schools, antenatal classes, volunteer groups and Plunket mobile bus clinics. Plunket has been working with a number of Māori and iwi organisations to enable them to refer whanau to a wide range of services and support in the community. The Māori Health Team provides Iti noa, he pito mata, a training programme for kaiāwhina, the parenting education programmes and iwi community workers.

Ngā koringa ā-muri / Next steps

21. Upon the board approving the recommendation to grant the lease to the Royal New Zealand Plunket Society Incorporated, council staff will draft the lease for review, approval and execution by both parties.

CHANGE AUTHOR TO Jenny Young

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site map: 25 Kolmar Road, Papatoetoe	5
b ⇩	Community Outcomes Plan: Royal New Zealand Plunket Society Incorporated (Papatoetoe Branch)	5

Ngā kaihaina / Signatories

Authors

Jessica Morris - Stakeholder Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Neil Taylor - Senior Local Board Advisor

Ōtara-Papatoetoe Local Board

20 February 2018

Land owner approval for the construction of a Niuean community building and early childhood education centre on Aorere Park, Māngere East

File No.: CP2018/00364

Te take mō te pūrongo / Purpose of the report

1. To request the Ōtara-Papatoetoe Local Board to:

a. grant land owner approval for the construction of a Niuean community building and early childhood education (ECE) centre on Aorere Park, Māngere East

b. grant an agreement to lease for the Niuean community building and ECE.

Whakarāpopototanga matua / Executive summary

2. The Vaka Manu’kau Niuean Community Trust has applied for land owner approval for the staged construction of a Niuean community building on Aorere Park in Māngere East. The first stage will be an ECE centre that will establish a revenue stream for the second stage of the construction, a community building (refer to Attachments A and B for a site plan and building concept plan).

3. The land is classified as a recreation reserve under the Reserves Act 1977. The construction of the proposed building does not align with this classification so the lease would need to be granted under Section 73(3) of the Reserves Act 1977.

4. The agreement to lease will enable the Niuean community to provide services to the local community and gives council time to process the reclassification of the land to local purpose (community buildings) reserve to more permanently accommodate the proposed activity.

5. Public notification of the proposal to issue a lease is required and will provide the public and iwi the opportunity to provide input. If public notification and iwi consultation results in no objections, an agreement to lease will be issued. If objections to the proposal are received, the board is requested to nominate a hearings panel to assess the submissions and make a decision.

6. This proposal is aligned with the Auckland Plan, specifically through embracing the increasing diversity of cultures and lifestyles. The proposal also aligns with the Ōtara-Papatoetoe Local Board Plan objective of celebrating heritage and cultural diversity in the Ōtara-Papatoetoe area.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a. grant land owner approval to Vaka Manu’kau Niuean Community Trust for the construction of community buildings on Aorere Park, 53R Raglan Road, Māngere East as outlined on the plans (architectural drawings prepared by Lifestyle Architectural Services referenced as: 17525).

b. require that the land owner approval be subject to:

i. approval of detailed design plans by council staff

ii. the trust securing all funding for the early childhood education centre within a three (3) year period from the date of this land owner approval

iii. the applicant obtaining all regulatory consents required for the planning and development of the building and associated parking

iv. the applicant becoming licensed in accordance with the Education Act 1989 under the Education (Early Childhood Services) Regulations 2008

v. the applicant obtaining asset owner approval from the council arboriculture and eco-specialist for the construction of buildings within the dripline of council trees.

c. grant an agreement to lease, under Section 73(3) of the Reserves Act 1977, for the land outlined in red in Attachment A, at Aorere Park, 53R Raglan Street, Māngere East to Vaka Manu’kau Niue Community Trust subject to the following:

i. one month’s public notification of the intention to lease

ii. term – 10 years, commencing from 1 March 2018, with one 10 year right of renewal

iii. rent - $1.00 (+ GST) per annum, if demanded

iv. a Community Outcomes Plan, to be approved by a nominated local board member, and attached to the lease document

v. all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

d. nominate a hearings panel to consider any submissions received following the public notification process and make a decision.

a) approve the reclassification of the portion of Aorere Park described as Lot 489 Deposited Plan 52232 and part of the land marked “A “on SO 55682 - Part NA16B/272 (Part-Cancelled) from classified recreation reserve for the land outlined in blue on Attachment B to local purpose (community buildings) reserve, provided no objections are received to the proposal following iwi and public consultation.

Horopaki / Context

7. The Vaka Manu’kau Niuen Community Trust is a not for profit organisation established in 2002 to develop and support Niuean and other Pacific people in the community; build and strengthen families; and provide health, education, cultural and recreation services. Initially it had a strong sport and recreational focus but has evolved to offer a balance of social, cultural, recreation, education and community activity. The trust has been developing its proposal on Aorere Park for some years, on the basis that it had received pre-amalgamation approval from Manukau City Council in 2009.

8. The trust has identified Aorere Park as a location for the centre because it is central to a large Niuean and Pacific population (61percent of the Aorere census area unit population is Pacific Island and Niuean’s make up the second largest cohort of the population. Note: Statistics from 2014).

9. The identified location sits amongst a cluster of buildings at the front of Aorere Park (Raglan Street frontage). The cluster of buildings includes two existing ECE facilities, a cluster of shops and a playground.

10. The trust obtained land owner approval from the board in June 2014 for a multi-purpose community centre on Aorere Park as shown in the attached open minutes dated 16 June 2014. Approval was granted subject to a number of conditions including securing funding for the project, seeking an agreement to lease for the land, approval of the design and obtaining all necessary regulatory consents. The trust met only part of the condition regarding funding. The approval lapsed in June 2017.

11. The board also agreed in April 2014 to a facility partnership grant of $105,000 towards the architectural and concept design of the community centre, topographic survey and geotechnical report on the condition that the trust raised a further $100,000 to meet the project costs, within a 12 month period.

12. The trust was successful in raising the $100,000 required and the facility partnership grant was paid out in two parts – September 2015 and April 2016.

13. The trust has again approached council to request a new land owner approval and agreement to lease for an expanded, two stage project on Aorere Park. They propose to build both a community building and an early childhood education (ECE) centre. The latter being stage one of the project to enable income to be generated to be put towards the second stage, the community building.

14. The proposal will provide a 400 square metre building with a 400 square metre outdoor play area. Approximately one third of the building area will be devoted to the community building with the remaining two thirds being the ECE as depicted in architectural drawings prepared by Lifestyle Architectural Services referenced as 17525.

15. The volleyball court depicted in Attachment C is part of an ‘out and about’ initiative which was designed to get members of the public outside and exercising. If approval is granted for the new building, the volleyball court will be removed at the trusts expense. Relocation will be dependent on a suitable location and funding from the local board.

16. The proposal will require the removal of three newly planted park trees. These will be relocated within Aorere Park at the trusts expense. A council arborist and ecological specialist will need to process an asset owner approval application for the tree re-location works and any other works located within the dripline of the established trees on Aorere Park.

17. The proposal does not fit with the current classification of the land as recreation reserve under the Reserves Act 1977. However, a lease for a community purpose can be granted under section 73(3) of the Reserves Act 1977 where the area is not currently used for its recreational purpose. An agreement to lease will enable the trust to provide a service to the Niuean and local communities and will give council time to process the reclassification of the land to local purpose (community buildings) reserve.

18. Consultation for the lease will take place with iwi, other lease-holders on Aorere Park and the local community. Should objections be received, it is requested that the board delegate consideration and decision-making authority to a hearings panel.

Tātaritanga me ngā tohutohu / Analysis and advice

19. The options available to the board are to approve or decline the application.

20. Approving the application will result in the trust being able to gather funding and start the resource consent process with the intention to construct a multi stage building on Aorere Park. The disadvantage to approving this application is the loss of green space which may be used for informal recreation.

21. Declining the application would result in the trust not building an ECE and community centre on Aorere Park. The advantage to declining this application is that the design aligns with the local board objective of conserving green space.

22. Staff recommend that land owner approval for the new building be granted to allow the trust to secure funding and construct the multi-staged building and an agreement to lease for the land. The proposal will allow the Niuean community to showcase their culture and heritage. The board have indicated their support for this proposal in the past.

23. The proposal has been presented to council’s parks and places, community leasing and service and asset specialists. The consistent theme of feedback has been to decline the application to align with local board objective of consciously conserving green space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24. The local board provided land owner approval in April 2014 for the development of a multi-purpose community centre on Aorere Park, subject to a number of conditions. The trust did not meet the conditions around obtaining a lease and relevant consents so the agreement lapsed.

25. Members of the trust presented the current proposal to the board in November 2017. The proposal was subsequently discussed at a workshop with the local board in December 2017. The board has indicated their ongoing support for the trust and their aspirations.

26. This application is strategically aligned with the Auckland Plan, specifically in relation to embracing the increasing diversity of cultures and lifestyles.

Tauākī whakaaweawe Māori / Māori impact statement

27. The land described as Lot 489 DP 52232 (the original two acres of Aorere Park) was deposited in October 1963 subsequent to the subdivision of existing fee simple lots. The land was vested in council as a classified recreation reserve and is not directly Crown derived. The reserve is held directly by Auckland Council in fee simple and is considered that no part of the reserve triggers any Treaty of Waitangi settlement issues or matters in relation to customary right outcomes.

28. Iwi will be consulted regarding the agreement to lease and re‑classification under the Reserves Act 1977.

29. There are no sites of value or significance to mana whenua identified at this park in the Auckland Unitary Plan.

Ngā ritenga ā-pūtea / Financial implications

30. In 2014 the local board approved a facility partnership funding grant to the trust of $105,083. This grant has been paid.

31. The cost of the public notification, hearings panel (if required), consultation and lease execution will be met by council. The community leasing department will fund these processes.

Ngā raru tūpono / Risks

32. The main risk to council is the trust’s inability to prove and guarantee the full funding for the project. The trust has gained funding from council and is approaching the Ministry of Education for funding towards the ECE construction.

33. There is a risk with community facilities on public open spaces that if the lessee surrenders its lease or is unable to continue to occupy the site, that the council inherits a liability. Where any group owns a building on a park and surrenders its lease, they also surrender the building to council and in that regard the council has the opportunity to occupy or manage the facility itself.

Ngā koringa ā-muri / Next steps

34. If approval is given, the trust will begin the funding accumulation and resource consent process. The detailed design of the proposed building will be assessed by Community Facilities staff throughout this process.

35. The portion of Aorere Park which the trust is proposing to build on will need to be reclassified from informal recreation reserve to local purpose reserve.

Please change author to Joe Bywater

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Lease area	5
b ⇩	Reclassification area	5
c ⇩	Volleyball court	5

Ngā kaihaina / Signatories

Authors

Joseph Bywater, Land Use Advisor, Stakeholder & Land Advisory

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

20 February 2018

Auckland Transport Update – February 2018 to the Ōtara-Papatoetoe Local Board

File No.: CP2018/00990

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to provide an update on the current status of Local Board Transport Capital Fund (LBTCF), seek approval from the local board to allocate funding from its Local Board Transport Capital Fund for several transport related projects, and provide transport related information on matters of specific application and interest to the Ōtara-Papatoetoe Local Board and its community.

Whakarāpopototanga matua / Executive summary

2. This month decisions regarding allocation of funding and a summary of information on the following matters are covered:

a) Progress on the current local board’s transport capital fund projects which include:

o completion of the Rongomai walkway;

o installation of a canopy for Ōtara Town Centre;

b) Seeking approval from the local board to fund from its Local Board Transport Capital Fund the completion of the pathway through Rongomai Park and the canopy for the Ōtara Mall;

c) An update on the progress of Manukau Bus Station;

d) An update on the development of the Regional Land Transport Programme;

e) An update on the gating project for the Papatoetoe and Middlemore train stations;

f) Providing the Auckland Transport quarterly report for Ōtara-Papatoetoe local board area.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the Auckland Transport update report.

b) approve the completion of the pathway through Rongomai Park connecting to Te Irirangi Drive, East Tamaki and allocate $180,000 from its Local Board Transport Capital Fund towards this project.

c) approve the completion of a canopy for the area between Ōtara Music and Arts Centre and Fresh Gallery Ōtara with the preferred option of the ‘signature canopy’ and allocate $262,000 from its Local Board Transport Capital Fund towards this project.

Horopaki / Context

Regional Land Transport Program (RLTP)

3. In the upcoming months the key strategic transport issue for the Ōtara-Papatoetoe local board is the development of the Regional Land Transport Programme (RLTP).

4. The RLTP is Auckland Transport’s budget. It is set by Auckland Council in discussion with the New Zealand Transport Agency. Draft lists of projects in the RLTP have been circulated to local board members and councillors. In the next couple of months, this local board will have the opportunity to assess the priority list and to advocate for projects to be re-prioritised.

5. Auckland Transport strongly advises all local board’s to engage with the RLTP process. This is an opportunity for the Ōtara-Papatoetoe Local Board to advocate for key transport projects identified in the Local Board Plan. The RLTP is discussed at the same time as council’s 10 year budget – the Long-term Plan. This is because the amount of funding council gives to Auckland Transport is a key factor in the amount of transport-related work that can be delivered over the next 3-year cycle.

6. Local board cluster workshops are scheduled for 19 and 28 February 2018 with the opportunity to present at a formal consultation session on March 7, 2018. Local boards are invited to make written submissions on the draft RLTP.

Auckland Transport Quarterly Reporting

7. Auckland Transport provides quarterly reports about the organisation’s activities both locally and regionally.

8. Attachment A provides information about Auckland Transport’s regional and local activities.

9. Attachment B provides information about Auckland Transport’s work with local schools.

Manukau Bus Station

10. The majority of the exterior works on the bus station are complete, including the works for the bus transition areas to the south of the building. The bus entry and exit areas have been in use since the December launch of the East New Network which is assisting both bus drivers and patrons to familiarise themselves with the new arrangement.

11. The works for the streetscape upgrades for Putney Way start on the week of 5 February 2018. This will see Putney Way closed for periods during the duration of the works with works expected to be completed for the launch of the Manukau Bus Station. Any delays to the timeframe will be reported back to the local board.

Updated photo of the Manukau Station – January 2018.

Electronic Gating Project – Papatoetoe & Middlemore stations

12. Previous reports to the local board have noted that both the Middlemore and Papatoetoe Train Stations are to have electronic gates installed to improve safety and reduce fare avoidance. In recent months, notifications to the public and the local board have been sent to prepare for the closure of the level pedestrian crossing to the rail platform at Papatoetoe. There has been concern raised by members of the public about the inconvenience that will result but long term, minimising or removing the risks to improve public safety is the overriding consideration of Auckland Transport.

13. In the next month, the Papatoetoe works are expected to be completed. There was a delay with the canopy fabrication and installation, though this is now been resolved and expected to be completed and fully operational by the end of March 2018.

14. The works for the Middlemore are currently underway and at the time of writing this report are due to be fully operational by the end of April 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

15. This section covers the analysis and advice related to the Local Board Transport Capital Fund Projects and seeks resolutions by the local board to progress several projects.

Local Board Transport Capital Fund:

16. The Ōtara-Papatoetoe local board has discretionary funding available for transport related capital projects in the local board area of approximately $600,000 per annum.

17. The local board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Table 1 – LBTCF summary table

Project Name	Problem or Opportunity Being Addressed	Current Status
Upgrade of Hunters Corner Streetscape	Degraded streetscape in Hunters Corner town centre, Papatoetoe.	Rough Order of Cost requested by the local board in August 2017 – currently under investigation. A site visit was conducted on the 21 November 2017 with local board, community members and staff to confirm scope of project. Subject to that meeting, further work is being undertaken and findings will be reported back to the Ōtara-Papatoetoe local board for their consideration to progress this project to the next stage in the first quarter of 2018.
Completion of Rongomai Walkway	Incomplete pathway through Rongomai Park connecting to Te Irirangi Drive.	Rough Order of Cost requested by the local board in August 2017 The estimate for this project is $180k which allows for a 3m wide concrete path approximately 200m long. This estimate does not include any costs for consents if earthworks are required. The local board sought alternate funding sources to deliver this project with the local community, but have indicated that they may deliver this project via the LBTCF. A resolution is sought from the local board in this report whether to advance this project.
Canopy for Ōtara Town Centre	Canopy for area between Ōtara Music and Arts Centre and Fresh Gallery Ōtara.	Rough Order of Cost requested by the local board in August 2017 – currently under investigation. Two options were sought which included a functional canopy option and a ‘signature’ canopy - designed to reflect the canopy connecting the Mall to Watford Street / west carpark. The costings were $215k and $262k respectively. In workshop discussions, the local board indicated a preference for the ‘signature’ canopy and to progress this project. A resolution is being sought from the local board in this report with regard to advancing this scheme with the ‘signature’ canopy as the preferred option.
Welcome to Ōtara sign	Lack of distinctive signage identifying entry into Ōtara suburb.	Rough Order of Cost requested by the local board in August 2017. The estimate for a new welcome sign would cost in the order of $25,000 to $55,000 depending on the type and size of sign. At the December 2017 meeting, the local board resolved to progress this project with an illuminated sign to be located in the areas of the Otara-Papatoetoe southbound off-ramp and East Tamaki road. At this stage, initial design work is being progressed.
Footpath upgrade on East Tāmaki Road	Grade of footpath in this area does not match upgraded footpaths in town centre.	Rough Order of Cost requested by the local board in August 2017 – currently under investigation. Findings will be reported back to the local board in the first quarter of 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Consultation

18. Auckland Transport provides local boards with the opportunity to comment on transport projects being delivered in this local board area.

19. In the reporting period for December 2017 to January 2018, no projects were put forward for comment by the local board.

Traffic Control Committee (TCC) decisions

20. Traffic Control Committee (TCC) decisions within the local board area are reported on a monthly basis. The decisions for the previous month are listed in the table below:

Table 2: Transport Control Committee Decisions in December 2017

Street name	Type of Report	Nature of Restriction	Committee Decision
Kingswood Avenue	Temporary Traffic and Parking changes (Event)	Temporary Traffic and Parking restrictions	Carried

Tauākī whakaaweawe Māori / Māori impact statement

21. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

22. With regards to transport, the local board’s only budget implications are related to the Local Board Transport Capital Fund. The current financial status is recorded below:

Table 3 – Ōtara-Papatoetoe LBTCF financial summary table

Ōtara-Papatoetoe Local Board Transport Capital Fund financial summary
Total funds available in current political term	$1,880,041
Amount committed to date on projects approved for design and/or construction - ‘Welcome to Otara’ illuminated signage	$55,000
Remaining Budget left	$1,825,041

23 Projects that are adopted by the local board through resolution at the February meeting of the local board will be reflected in next month’s report.

Ngā raru tūpono / Risks

24. No significant risks have been identified.

Ngā koringa ā-muri / Next steps

25. Auckland Transport provides the Ōtara-Papatoetoe Local Board with the opportunity to comment on transport projects and issues being delivered in the local board area.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport activites in the Otara-Papatoetoe Local Board area and regionally for October - December 2017 Quarter	5
b ⇩	Travelwise Schools activities in the Otara-Papaptoetoe Local Board area for the October – December 2017 quarter.	5

Ngā kaihaina / Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

20 February 2018

Auckland Council’s Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter two, 1 October -
31 December 2017

File No.: CP2018/00373

Te take mō te pūrongo / Purpose of the report

1. To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter two, 1 October - 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter:

· Otara and Allan Brewster leisure centres experienced a decline in visitor numbers this quarter (ID 1088)

· There has been a significant increase in numbers using Kolmar sporting facilities when compared to the same period last year (ID 1495)

· The Otara Cube was relocated to the entrance of the shopping centre to an area with higher foot traffic (ID 470)

· Fresh Gallery received 1,403 visitors and delivered 6 programmes to 572 participants (ID 471)

· Sistema Aotearoa delivered 54 outreach programmes as part of their Pūoru Pīrere Project with a total of 347 participants that engaged with 2,218 young people (ID 474)

· Te Puke o Tara Community Centre programmes continue at other venues. The highlight for Q2 was the LIFE Church Otara Soup Kitchen Christmas Dinner held on
6 December (ID 449)

4. The snapshot (Attachment A), indicates performance against the agreed 2017/2018 work programmes is tracking positively, at this stage of the year.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (behind delivery, significant risk):

· 3221 Te Puke o Tara Sports park change rooms development, which has been deferred to next financial year.

· 3148 Design and build pathway network in Otara Creek Esplanade. This project has been merged with Otara Creek Esplanade Path Network ID 2287 (combined project status is green.)

6. Financial operating performance is unfavourable year to date notable for operating revenue in recreation and leisure, as memberships and revenues have continued to under-perform. Capital spend is behind budget, however, delivery against the full year work programme is 42%. Continuation of Te Puke o Tara facility upgrade, and the East Tāmaki Reserve renewals were the major spends this quarter.

7. The key performance indicators for year-end outlook project that 55 per cent of measures will not achieve target. In the third quarter more accurate projections for the year-end outlook for all measures are expected, because the frequency of most measures is annual as data is collected through surveys.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the performance report for the financial quarter ending 31 December 2017.

Horopaki / Context

8. The Ōtara-Papatoetoe Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 20 June 2017

· Parks, Sport and Recreation; approved on 6 June 2017

· Libraries and Information; approved on 6 June 2017

· Community Facilities: Build Maintain Renew; approved on 20 June 2017

· Infrastructure and Environmental Services; approved on 20 June 2017

· Local Economic Development; approved on 18 July 2017.

9. The work programmes are aligned to the 2014 Ōtara-Papatoetoe Local Board Plan. Attachment B contains a full progress summary of at all work programmes in quarter two.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter two

10. The Ōtara-Papatoetoe Local Board has a number of key achievements to report from the quarter two period, which include:

· The Otara Cube was relocated to the entrance of the shopping centre to an area with higher foot traffic (ID 470)

· Fresh Gallery received 1,403 visitors and delivered 6 programmes to 572 participants (ID 471)

· Sistema Aotearoa delivered 54 outreach programmes as part of their Pūoru Pīrere Project with a total of 347 participants that engaged with 2,218 young people (ID 474)

· Te Puke o Tara Community Centre programmes continue to be a great success. The highlight for Q2 was the LIFE Church Otara Soup Kitchen Christmas Dinner held on 6 December. (ID 449)

Key project updates from the 2017/2018 work programme

11. The following are progress updates against key projects identified in the Ōtara-Papatoetoe Local Board Plan and/or Local Board Agreement:

· Otara Pool and Leisure Centre experienced a decrease in visitor numbers in Q1 and Q2 in comparison to the same periods last year. There was a decrease in fitness, recreation and aquatic visits. Allan Brewster Leisure Centre also experienced a decline in visitor numbers this quarter, across fitness, ECE and stadium visits (ID 1088)

· There has been a significant increase in numbers using Kolmar sporting facilities when compared to the same period last year (ID 1495)

· The Otara Cube was relocated to the entrance of the shopping centre to an area with higher foot traffic (ID 470)

· Fresh Gallery received 1,403 visitors and delivered 6 programmes to 572 participants (ID 471)

· Sistema Aotearoa delivered 54 outreach programmes as part of their Pūoru Pīrere Project with a total of 347 participants that engaged with 2,218 young people (ID 474)

· Te Puke o Tara Community Centre programmes continue to be a great success. The highlight for Q2 was the LIFE Church Otara Soup Kitchen Christmas Dinner held on 6 December. (ID 449)

Key performance indicators

12. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Otara-Papatoetoe Local Board's measures, showing how we are tracking after the second quarter of FY18.

13. The year-end outlook is that 55 per cent of measures will not achieve target.

14. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

15. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys. Attachment D contains further detailed KPI information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

16. This report informs the local board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

17. The board has four work programmes that specifically support Maori aspirations:

· ID 706 – Apply the empowered communities approach – includes responding to the aspirations of mana whenua, mataawaka, marae and Māori organisations.

· ID 2001 – Maori responsiveness - Engage with the Mana Whenua, Mataawaka and local board members to identify appropriate projects that respond to Māori aspirations in a practical and effective way.

· ID 1284 – Celebrating Te Ao Māori - Celebrating te ao Māori with events and programmes including regionally coordinated and promoted programmes (library).

· ID 1286 – Celebrating cultural diversity and local communities – including Maori language week (library).

18. Mana Whenua engagement this quarter under ID 2001 included collaboration with south strategic brokers on the Maori input into Local Board Decision-Making Project Reference Group that will be focussing to achieve the eight outcomes identified by the group including the development of the Tikanga 101 Toolkit, funding a hosting website and delivery of an experiential learning opportunity for Reference Group members.

19. Mataawaka engagement this quarter included participation in the Engagement Partnership workshops to develop and strengthen our working relationships with mataawaka groups, and having regular meetings began with the Te Ora o Manukau group as a result of the workshops.

20. The strategic broker is supporting the Ngāti Ōtara komiti with their activities to progress the building of their new marae on Ngāti Ōtara Park.

Financial performance

21. Operating expenditure is overall on budget. In Locally Driven Initiatives (LDI Opex) community services, there is underspend of $95k. Following financial analysis for half year accounts, there are no significant issues to report on delivery of LDI projects for this local board, however, discretionary grants funds will need to be monitored, as there is a balance of $250k still to be allocated over the next six months.

22. In Asset Based Services (ABS) budgets are $95k overspent. The RIMA contract in both the scheduled and the response maintenance areas has overspent budget year to date by $285k halving the last result for September quarter.

23. Revenue in leisure and recreation services continues to struggle, and for the fitness, recreation and aquatics areas is 15% below budget. ECE subsidies are down 28%.

24. Capital spend for the year is behind budget with delivery against the full year budget at 42%. This quarter, $1.1m of spend is a continuation of renewals projects, particularly Te Puke o Tara facility upgrade and the East Tamaki Reserve renewals

25. The Ōtara-Papatoetoe Local Board has fully allocated its LDI Capex fund of $1.544m for the 2016-2018 financial term.

26. The Ōtara-Papatoetoe Local Board Financial Performance report is in Attachment C.

Ngā ritenga ā-pūtea / Financial implications

27. This report is for information only therefore has no financial implications.

28. The following risks have been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes. In this quarter, while the items have been given a formal “red” category, this is for process reasons and there are no significant risks attached to them currently.

29. ID 3221 Te Puke o Tara Sports park change rooms development, which has been deferred to next financial year.

30. ID 3148 Design and build pathway network in Otara Creek Esplanade. This project has been merged with Otara Creek Esplanade Path Network ID 2287, and the combined project status is green. The next steps are to commence community consultation in quarter three.

Ngā koringa ā-muri / Next steps

31. The local board will receive the next performance update following the end of quarter 3, March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Snapshot	5
b ⇩	Work Programme Summaries for Q2	5
c ⇩	Financial Performance report Q2	5
d ⇩	KPI Summary Q2	5

Ngā kaihaina / Signatories

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

20 February 2018

Auckland Tourism, Events and Economic Development’s six-monthly report to the Ōtara-Papatoetoe Local Board

File No.: CP2018/00994

Te take mō te pūrongo / Purpose of the report

1. To provide the six-monthly report from Auckland Tourism, Events and Economic Development (ATEED) on their activities in the local board area.

Whakarāpopototanga matua / Executive summary

2. This report provides the Ōtara-Papatoetoe Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 July to 31 December 2017.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the Auckland Tourism, Events and Economic Development’s six-monthly report for the period 1 July 2017 to 31 December 2017.

Horopaki / Context

3. This report provides the Local Board with an overview of ATEED activities for discussion.

Tātaritanga me ngā tohutohu / Analysis and advice

4. This report provides the Local Board with an overview of ATEED activities for discussion.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

5. This report is for information only.

Tauākī whakaaweawe Māori / Māori impact statement

6. Māori, as stakeholders in Council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

Ngā ritenga ā-pūtea / Financial implications

7. Not applicable.

Ngā raru tūpono / Risks

8. Not applicable.

Ngā koringa ā-muri / Next steps

9. That the report be accepted.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	ATEED's six monthly report to the Ōtara-Papatoetoe Local Board	5

Ngā kaihaina / Signatories

Authors

Paul Robinson, Local Economic Growth Manager (ATEED)

Richard Court, Manager, Operational Strategy and Planning (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Anna Verboeket, Manager Stakeholder Relations

Richard Court, Manager Operational Strategy and Planning (ATEED)

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

20 February 2018

Urgent decision - Fund Pursuit of Excellence Award applicant Sharleen Tongalea

File No.: CP2018/01121

Purpose

1. To advise the Ōtara-Papatoetoe Local Board of a decision made under the urgent decision-making process.

Executive summary

2. The Ōtara-Papatoetoe Local Board has a diverse community with talented people who achieve success and excel in their chosen fields, and the local board is keen to support their development.

3. In order to do so, the local board has established a Pursuit of Excellence Award. The purpose of this award is to provide financial assistance to those Ōtara-Papatoetoe residents and groups who will represent the area to demonstrate their excellence at awards, conferences and events.

4. The local board received an application to the Pursuit of Excellence Award from Sharleen Tongalea requesting $800 to attend the ‘Core Leaders Development Programme 2018 - NZ delegation’ in Japan on 13 February 2018. The focus of the conference is to promote social participation of older people, disabled people and youth.

5. The grant of $800 will go towards passport costs, personal expenses, medical insurance, and travel within New Zealand.

6. The reason for urgency is that the conference is scheduled on 13 February 2018 and so there wasn’t enough time for the application to be considered at the 20 February 2018 business meeting.

7. Chair Lotu Fuli and Deputy Chair Ross Robertson approved the request under the urgent decision-making process adopted by the board.

Recommendation/s

That the Ōtara-Papatoetoe Local Board note the decision made under the urgent decision making process on 5 February 2018 approving a grant of $800 to Sharleen Tongalea through the Pursuit of Excellence Award for attendance at the ‘Core Leaders Development Programme 2018 - NZ delegation’ in Japan on 13 February 2018.

Attachments

No.	Title	Page
a ⇩	Urgent Decision Making Memo	5
b ⇩	Application from Sharleen Tongalea	5

Signatories

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

20 February 2018

Supportig the 2018 Tuia mentoring and leadership development programme of a local young person

File No.: CP2018/01171

Te take mō te pūrongo / Purpose of the report

1. To seek local board approval of funding and support for the 2018 Tuia rangatahi leadership mentoring programme (Tuia) for the Ōtara-Papatoetoe Local Board (OPLB) area.

Whakarāpopototanga matua / Executive summary

2. Tuia is an intentional, long term, intergenerational approach to develop the leadership capacity of young Māori in communities throughout New Zealand.

3. The programme was initially set up and supported under the umbrella of the Mayor’s Taskforce for Jobs. It involves local Mayors selecting a young Māori from their district to mentor on a one-to-one basis, to encourage and enhance leadership skills. More information on this programme can be found in the 2018 Prospectus of Tuia which is at Attachment A.

4. Since 2016 the Mayor of Auckland Council has opened up this opportunity to local board leaders to mentor a rangatahi (young person) in their local board area. The Chair of OPLB took up this opportunity to mentor a rangatahi in 2016 and 2017.

5. As part of the programme, there is an expectation that resources will be provided to support the selected rangatahi to attend five three-day wānanga (leadership retreats) per year which cost up to $3,000, depending on location and transportation costs.

6. The chair and/or deputy chair of the local board will need to agree to participate in this opportunity, and if the local board is supportive, it is recommended the local board approves up to $3,000 from the community response fund to enable the rangatahi to participate in the wānanga as required.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) support the local board chair or deputy chair to participate as a mentor in the Tuia rangatahi leadership development programme for the Ōtara-Papatoetoe Local Board area for 2018.

b) approve up to $3,000 from the community response fund to cover the cost of the local board’s rangatahi attending five three-day wānanga (leadership retreats) as part of their mentoring programme.

Horopaki / Context

7. Tuia is an established programme and has been supported by a number of Mayors and councils around New Zealand. It provides a unique leadership opportunity for local youth in a proven programme.

8. The opportunity to widen Tuia to local board chairs/deputy chairs enables a wider number of Auckland youth to engage with the programme and reap the benefits of this leadership development programme. The costs are considered to be reasonable and conservative for the likely value and development that is commonly evidenced by participants in the programme.

9. Nominations will be sought through existing local board connections of community groups, schools, tertiary education providers and iwi in the local board area. The chair/deputy chair will select a rangatahi from the nominations received.

10. In 2017 the rangatahi was Atarau Pouwhare-Ellis, and she was very grateful for the opportunities that the programme provided and she also undertook a community service project of 100 hours within her community as part of the project.

11. The chair or deputy chair would generally meet with the rangatahi each month or two, and involve them in community activities that will assist their development as a potential community leader.

12. The rangatahi has opportunity to attend five three-day wānanga (leadership retreats) per year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Tuia programme ties in with the OPLB Plan outcomes of being an inclusive community which honours our youth.

14. Funding could come from the community response fund.

Tauākī whakaaweawe Māori / Māori impact statement

15. Tuia is a leadership development programme aimed at developing the leadership capacity of young Māori in communities throughout New Zealand.

Ngā koringa ā-muri / Next steps

16. This programme will be undertaken in 2018 in the OPLB area.

17. As part of the programme, resources need to be found to support the selected rangatahi to attend five three-day wānanga (leadership retreats) per year which cost approximately $3,000.

18. The administrative support for this programme will be provided by Local Board Services.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Tuia Report	5

Ngā kaihaina / Signatories

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth