Agenda of Ōrākei Local Board

Ōrākei Local Board

15 February 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Police update for the Ōrākei Local Board area 5

8.2 Deputation - Mark Taylor and Andrew Brookland, Akarana Marine Sports Charitable Trust 6

8.3 Deputation - Kevin Kevany, Aircraft Noise Community Consultative Group 6

9 Public Forum 6

9.1 Public Forum - Stefan Lecchi, Eastern Suburbs Gym Club 6

9.2 Public Forum - Rona Colbert and David Blakey, Ellerslie Theatrical Society 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Approval of Kupe South Reserve development plan 9

13 Grant of a new community lease at 98 Abbotts Way, Remuera 43

14 Auckland Transport Update to the Ōrākei Local Board – February 2018 49

15 Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2017 91

16 Chairman's report - Colin Davis 99

17 Board Member Report – Kit Parkinson 107

18 Board Member Report - Troy Churton 115

19 Board Member Report – Carmel Claridge 117

20 Board Member Report - Toni Millar 121

21 Board Member Report – Ros Rundle 125

22 Board Member Report – David Wong 137

23 Ōrākei Local Board Workshop Notes 139

24 Governance Forward Work Calendar 157

25 Resolutions Pending Action 163

26 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board held on Thursday, 16 November 2017 and the extraordinary minutes of its meeting held on Thursday, 14 December 2017, be confirmed as true and correct records.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Police update for the Ōrākei Local Board area

Te take mō te pūrongo / Purpose of the report

1. To brief the Board on crime, prevention and trends within the local board area.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Senior Sergeant Steve Samuels and Sergeant Rhys Smith for their attendance and update.

8.2 Deputation - Mark Taylor and Andrew Brookland, Akarana Marine Sports Charitable Trust

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Mark Taylor, Chairman, and Andrew Brookland, General Manager, from the Akarana Marine Sports Charitable Trust will be in attendance to discuss the progress on the development of the Akarana Marine Sports Centre at the western end of The Landing and current user climate in relation to The Landing concept plan which was developed five years ago through the consultation process with stakeholders.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Mark Taylor and Andrew Brookland, Akarana Marine Sports Charitable Trust for their presentation and attendance.

8.3 Deputation - Kevin Kevany, Aircraft Noise Community Consultative Group

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Kevin Kevany, will be in attendance to report back to the Board as the Board’s special advisor at the Aircraft Noise Community Consultative Group meetings.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Kevin Kevany for his presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Stefan Lecchi, Eastern Suburbs Gym Club

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Stefan Lecchi, President of the Eastern Suburbs Gym Club will be in attendance to provide an update on the Club and its fundraising project for new premises.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Stefan Lecchi, Eastern Suburbs Gym Club President, for his attendance and presentation.

9.2 Public Forum - Rona Colbert and David Blakey, Ellerslie Theatrical Society

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Rona Colbert, Treasurer and David Blakely, Secretary of the Ellerslie Theatrical Society will be in attendance to present to the Board on the storage requirements of the Society.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Rona Colbert and David Blakely, Ellerslie Theatrical Society for their attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōrākei Local Board

15 February 2018

Approval of Kupe South Reserve development plan

File No.: CP2018/00452

Te take mō te pūrongo / Purpose of the report

1. For the ōrākei Local Board to approve the Kupe South Reserve development plan January 2018.

Whakarāpopototanga matua / Executive summary

2. ōrākei Local Board requested staff prepare a development plan for Kupe South Reserve. The direction for the plan was to consider possible improvements within the constraints of the reserve.

3. The plan was developed to improve the reserve through renewal and Locally Driven Initiative (LDI) budgets.

4. The process used to prepare the plan was led by input from the local board, Mana Whenua, and stakeholders. The first phase of consultation was used to integrate representative community needs into the scope for the plan.

5. The second phase of consultation confirmed that the draft plan meets the community’s needs.

6. Minor changes were made to the draft plan before recommending it for approval by the local board.

7. The recommended plan includes

· upgrading entrances to the reserve

· upgrading and extending the playground

· providing park furniture

· creating a loop path

· providing a youth activity space with basketball

· improving the vegetation and trees in the reserve and at Nehu Triangle.

8. The outcomes of the plan which are funded are renewal of the playground and minor assets within the carpark. Remaining outcomes will be delivered through LDI budgets when available or, where suitable, through asset renewal budgets.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) approve the Kupe South Reserve development plan January 2018 (Attachment A to the agenda report).

Horopaki / Context

9. ōrākei Local Board (board) requested that staff prepare a development plan for Kupe South Reserve (plan).

10. The direction for the plan was to consider possible improvements within the constraints of the reserve. Consideration needed to be given to low level safety and Crime Prevention Through Environmental Design issues. Optimising the major park assets including the playground and car park, but excluding the Ōrākei Tennis Club courts, also needed to be considered.

11. The plan was developed to improve the reserve through renewal and LDI budgets.

Consultation

12. Known stakeholders were engaged with before planning work began. The purpose was to integrate representative community needs into the draft plan. The stakeholders included;

· Eastern Bays Network

· Housing New Zealand Corporation

· Ōrākei Community Centre

· Ōrākei Tennis Club

· St James Anglican Church

· Ōrākei Presbyterian Church

· Plunket

13. Issues that were identified during the first phase of consultation with stakeholders included:

· the reserve is largely under utilised aside from the tennis club facilities

· the most common user group is people walking or running through the reserve

· the reserve has minimal road frontage

· there have been break-ins and vandalism, and vegetation blocks views across the site and out to the wider landscape

· the playground is in poor condition and would be used more if it was improved.

14. Stakeholders also identified a number of opportunities to improve and activate the reserve including:

· upgrading playground and recreational facilities, particularly for older children

· strengthening pedestrian and cycling connections to and through the reserve

· increasing amenity and safety for park users by improving vegetation

· improving street presence by clearly identifying entrances.

15. Following the first phase of consultation, staff drafted the development plan. The board reviewed the draft plan. Staff then undertook the second phase of consultation seeking formal input from stakeholders and the public.

16. The second phase of consultation identified:

· the most frequently used facilities are the open lawn areas, playground, and car parking

· use is infrequent with the facilities typically being used less than once a month by individual users

· submitters were most satisfied with the tennis courts and least satisfied with the playground and signage.

17. Themes within submitters’ comments on current issues with the park included:

· the need for better access into and through the reserve

· visibility from the surrounding roads

· addressing traffic issues in the local area which were outside of the plan’s scope.

18. The most important amenities to provide at the reserve included:

· lighting of primary pedestrian routes

· improving reserve entrances

· planting specimen trees for shade

19. Themes within submitter’s comments on amenities that should be improved or provided at the park included:

· the need to renew the playground and provide a range of play experiences

· provide covered area for picnics and kapa haka practice, and exercise equipment

· use sustainable (pesticide free) pest management practices.

20. The second phase consultation results were analysed by staff and workshopped with the local board. Based on the analysis, staff recommended minor changes to the draft plan.

Tātaritanga me ngā tohutohu / Analysis and advice

21. The process used to prepare the plan was led by input from the local board, Mana Whenua, and stakeholders. The first phase of consultation meant that representative community needs were integrated into the scope for the plan and staff were focused on those needs when preparing the plan.

22. The second phase of consultation confirmed that the plan provided for local community needs. Submissions were supportive of the plan and comments were aligned with the outcomes of the draft plan. Some minor improvements to the Nehu Triangle were identified at the final workshop with the board based on local understanding. These improvements have been integrated into the recommended plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

23. The plan was developed with input from the local board to address local impacts. Workshops were held at key points throughout the plan’s preparation to enable the local board to direct the plan drafting process.

· 30 March 2017: the plan’s scope was workshopped with the board.

· 8 June 2017: the draft plan was workshopped with the board before public consultation. The board sought minor improvements to the plan to align it with the direction including rationalising the fitness stations, checking the car parking provision, including school playgrounds in the play network analysis, and analysing view shafts to the reserve.

· 2 November 2017: staff workshopped the results of the public consultation with the local board. The board advised the plan did not require major changes in relation to the consultation results but sought minor improvements to the proposal for Nehu Triangle.

Tauākī whakaaweawe Māori / Māori impact statement

24. The plan was developed with input from Mana Whenua to address impacts on Māori. Focused engagement was undertaken with Ngāti Whātua ōrākei. Engagement was undertaken at key points throughout the plan’s preparation:

· 15 March 2017: staff workshopped the plan’s scope with Mana Whenua. Mana Whenua were generally supportive of the scope and staff engaging directly with Ngāti Whātua ōrākei.

· 8 May 2017: staff engaged with Ngāti Whātua ōrākei and received the following input:

o provide excellently designed and safe playgrounds for tamariki / children

o provide good and safe connections for cycle paths and pedestrians

o install clear signage and features that can attract more users which includes the marking of entrances

o recognise Ngāti Whātua ōrākei as Mana Whenua on interpretation signage and cultural design elements

o recognise and improve biodiversity within the reserve and wider area.

· 18 May to 1 June 2017: staff engaged with Ngāti Whātua ōrākei on reviewing the draft before it was provided to the public for review.

· 28 June 2017: staff workshopped the draft plan with Mana Whenua who provided input including

o tree planting along the foot path should allow for safety

o considering ways to treat the stormwater run off

o working with AT to increase safety within the carpark and footpaths

o giving the playground a natural feel instead of industrial plastic.

· 21 August 2017: staff engaged with Ngāti Whātua ōrākei on their input to the draft plan which included providing a covered area for picnics or kapa haka practice and to manage the reserve sustainably using sustainable pest management practices (pesticide free).

Ngā ritenga ā-pūtea / Financial implications

25. The confirmed funds that will be available to deliver outcomes of the plan are renewal budgets. The current asset renewal projects for the reserve include the playground and minor renewals within the car park. The full extent of play development proposed in the plan could not be funded through renewals and will require additional funding from the board’s discretionary budgets. There will be no significant effect on maintenance budgets as a consequence of the renewal projects.

26. The plan was developed to improve the reserve through renewal and LDI budgets. Items in the action plan will be costed when considered for funding.

Ngā raru tūpono / Risks

27. There are two significant risks with the development plan.

28. The first risk is that the plan does not adequately provide for the needs of the community. This risk has been mitigated by rigorous public consultation. Staff will continue to listen to the needs of the community and minor modifications to the plan could be made at the investigation and design stages.

29. The second risk is the cost of action plan items. As projects move through the investigation, design, and delivery stages, cost estimates will be prepared and updated with current market prices to ensure that any projects deliver value for ratepayers and residents.

Ngā koringa ā-muri / Next steps

30. Staff will advise the board on appropriate timing and budget implications to implement the plan’s outcomes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Kupe South Reserve development plan January 2018	15

Ngā kaihaina / Signatories

Author

Joby Barham - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

15 February 2018

Grant of a new community lease at 98 Abbotts Way, Remuera

File No.: CP2018/00634

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Ōrākei Local Board (the board) to grant a new community lease at 98 Abbotts Way, Remuera to the Men’s Shed Auckland East Incorporated.

Whakarāpopototanga matua / Executive summary

2. The Auckland Council owned depot building at 98 Abbotts Way, Remuera was vacated by contractors in 2017.

3. The building was identified for community use activities. The board, during discussions with council staff and the Men’s Shed Auckland East Incorporated recognised the group as a tenant to provide suitable outcomes to the local and wider community.

4. The group is new, being formed in 2016 for the purposes of operating a skills shed in the east Auckland area.

5. With housing types changing many do not provide workshop space so there is a need for this type of facility in the area.

6. With some changes to the building to accommodate the change in use, the building should be suitable for the proposed activity.

Ngā tūtohunga / Recommendations

That the Ōrākei Local Board:

a) grant a new community lease to the Men’s Shed Auckland East Incorporated for the former depot building at 98 Abbotts Way, Remuera (Attachment A) subject to the following terms and conditions:

i) an initial term of five (5) years commencing 15 February 2018 with one right of renewal of five (5) years

ii) an annual rental of one ($1) dollar plus GST per annum if demanded

iii) the Men’s Shed Auckland East Incorporated pay a subsidised maintenance fee of $500 plus GST per annum

iv) the lessee obtaining and adhering to all necessary resource and building consents and other approvals required for the proposed use

v) the proposed works being carried out within the lease area by qualified trades people meeting all current health and safety requirements

vi) a community outcomes plan be negotiated with the group and attached to the report as a schedule

vii) all other terms and conditions in accord with the Community Occupancy Guidelines 2012.

Horopaki / Context

7. A former depot building is located at 98 Abbotts Way on Waiatarua Reserve. Prior to July 2017, the building was occupied by contractors providing arboricultural services to council. With the advent of a new maintenance model resulting in new contracting arrangements the building was no longer required for that purpose.

8. The building is identified for community use purposes. The land on which the building stands is legally described as Part Lot 3 DP 68674, and is currently owned by Auckland Council under the provisions of the Local Government Act 2002.

9. Options and the use of the building were discussed at workshops with the board during 2017 with the group being identified as a suitable tenant due to the condition and functional layout of the building and site. During these workshops the local board considered whether or not to call for expressions of interest to occupy the building as suggested in the Community Occupancy Guidelines 2012 and decided to forego this process.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The building is an industrial type building constructed in the 1980s as a depot. There are two buildings on the site – the subject of this report is the main building that comprises approximately 350 square metres of floor area. The interior of the building has been divided into various areas by partitions and there are toilet and kitchen facilities.

11. A condition assessment was carried out in March 2017 which described the building as average – significant deterioration evident but failure unlikely in the near future – work required but asset still serviceable. This may be in part because of the type of building, the previous occupation and the type of community use and tenants that might be suitable occupants.

12. The group has made an application for a community lease to occupy this building. They are a new group established in July 2016 for the purposes of operating a skills shed in the East Auckland area. They have been meeting informally since 2015 and have been investigating suitable locations and working with the local board on site options for approximately 18 months.

13. There are currently 46 financial members of the group with another 73 potential members waiting on the establishment of a workshop. Membership may grow further once the shed is operating, as has been demonstrated with other men’s shed groups in the city.

14. Normal procedure for a new lease is to call for expressions of interest from community groups. That allows an assessment of proposals to ensure the best community outcomes are delivered.

15. Boards have discretion to determine how suitable tenants are identified. The Community Occupancy Guidelines 2012 provide that applications can be sought from:

· public advertisement

· an expression of interest process

· direct notification to groups who have registered interest.

16. In this instance, the board indicated during workshop discussions that it was satisfied the group would deliver the outcomes needed in the community that are identified and align with the local board plan outcome two “Our residents are proud of their community facilities and public places”.

17. The proposed lease is for the footprint of the building only; none of the surrounding area will be included in the lease area. The building and adjacent area is surrounded by a fence and gates but these may be removed during a proposed redevelopment of the surrounding area, that is still to be designed and agreed.

18. The group presented at the public forum section of the boards business meeting on 17 August 2017 and the board resolved for staff to undertake public advertising of the board’s intention to offer a lease to the Men’s Shed Auckland East Incorporated.

19. A public notice was placed in the East and Bays Courier on 20 September 2017 and also published in the public notices section of the council website. There were no submissions as the result of either notification.

20. The use of the building as a men’s shed is a suitable activity because of the industrial nature of the building. The group with their practical skills will improve the building to suit their activities, making it a more attractive community asset.

21. This report recommends that a lease be granted to the Men’s Shed Auckland East Incorporated subject to conditions. If the board declined the application from the group, the building would remain vacant. Other community activities could be accommodated however there may be significant adaptation and refinement costs before the building could be used. This proposal makes good use of community asset and, as noted above, the industrial nature of the building suits the group’s activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. Informal discussion with the board has identified that this group will provide outcomes for the local and wider community. The men’s shed will be part of a network of workshops across the city and New Zealand providing gathering places for people to practise and develop practical workshop skills.

Tauākī whakaaweawe Māori / Māori impact statement

23. There was consultation with the 15 iwi groups with an interest in the area and with the Mana Whenua Forum on 18 October 2017. Five responses were received - Ngāi Tai Ki Tāmaki responded they had no comment and Te Rūnanga o Ngāti Whātua and Waiohua – Te Ahiwaru both deferred to Ngāti Whātua Ōrākei. Ngaati Whanaunga wished to make a site inspection at council cost and Waikato – Tainui sought a report which aligned with their environmental plans. Both requests were declined with an indication that the requests would be reported to the local board.

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tamaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans.

Ngā ritenga ā-pūtea / Financial implications

25. The building is currently part of the community facilities portfolio and there will be no change to the status of the property. Current budgets will continue to apply. Rental income was not derived during the time it was used as a contractor’s depot.

Ngā raru tūpono / Risks

26. A condition assessment of the building was undertaken on 6 March 2017. The report considered in part the change in occupation of the building from a works depot to community use activity and the change in occupation levels.

27. The number of people that can occupy the premises at any time is governed by the configuration of the exterior doors, systems such as fire alarms and the provision of toilets affording disability access. The incoming tenant will need to ensure that they conform with all legislative requirements appropriate to their occupation of the building. The condition assessment report has been shared with the prospective tenant so that they can begin work on seeking the required approvals for their occupation.

Ngā koringa ā-muri / Next steps

28. If the board approves granting a lease the next step is to draft a lease agreement to be sent to the group to review and if in order execute. The approval process will include gathering evidence of public liability insurance and the required approvals to use the building prior to occupation being granted. Council staff will work with the tenant in this regard.

29. There are no further statutory processes to be undertaken as all advertising and consultation has already been completed.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Lease area plan	47

Ngā kaihaina / Signatories

Author

Ron Johnson - Senior Community Lease Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

15 February 2018

Auckland Transport Update to the Ōrākei Local Board – February 2018

File No.: CP2018/00617

Te take mō te pūrongo / Purpose of the report

· provide an update on the current status of Local Board Transport Capital Fund (LBTCF)

· respond to resolutions and requests on transport -related matters

· request approval for new LBTCF projects

· provide a summary of consultation material sent to the Board

· provide transport related information on matters of specific application and interest to the Ōrākei Local Board and its community.

Ngā tūtohunga / Recommendations

That the Ōrākei Local Board:

a) approve $140,000 from the Local Board Transport Capital Fund to undertake further investigation on an extention to the footpath (opposite Selwyn Reserve) Tamaki Drive.

b) approve $76,000 from the Local Board Transport Capital Fund to undertake further investigation of a footpath within Ngahue reserve.

Horopaki / Context

Local Board Transport Capital Fund:

1. The Ōrākei Local Board has discretionary funding available for transport related capital projects in the Board area of approximately $600,000 per annum.

2. The Local Board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Project Name	Description	Status	Projected Cost
Shared path - Gowing Drive and Ōrākei Spine	Connect the community to the Glen Innes to Tamaki Drive Shared Path. Currently no direct north and south link across the Shared Path to local schools, shopping and community facilities	Ōrākei Local Board approved up to $2,000,000 of Capital Funding to the project. The Feasibility Study commissioned found the link to be technically feasible with a total project cost estimated of $9,770,000. The feasibility study was presented by the Local Board to the Governing Body on 2 November 2017. This was well received. Further information on council funding and the process will be issued by Auckland Council Finance team. Note: As no formal resolution requesting two million dollars of funding through the Local Board Transport Capital Fund (LBTCF), it is not taken into account in the Local Board Financial Summary above.	$2,000,000
Walkway Connection -Wilsons Beach to Shore Road Reserve	Walkway connection between Wilsons Beach and Shore Road Reserve	The Local Board allocated $30,000 to enable the development of the concept plans. This project has been handed over to Auckland Council Community Facilities to commence when resources are available.	$30,000
Elwood Place Footpath Extension	Connect the existing footpaths at Elwood Place and the park	A resolution was approved in August, 2017 requesting Auckland Transport to proceed to detailed design and construction. This allows for a 2 metre wide path, removal of trees, installation of a fence and replanting. It does not allow for relocation of underground services as none are known at this stage. This project has been handed over to Auckland Council Community Facilities to commence when resources are available.	$63,000
537 Selwyn Reserve Walkway	Close the gap in the current walking network in Selwyn Reserve	A resolution was approved in August, 2017 requesting Auckland Transport to proceed to detailed design and construction. It should be noted that all the remaining path along the Mission Bay frontage is concrete with a small area of basalt stone paving just to the west of this site. It may be preferable to look for a concrete solution to match the surrounding area. Neither option allows for relocation of underground services as none are known at this stage. There are possible consent issues with these works due to the proximity to the adjacent historic pohutakawa trees. This project has been handed over to Auckland Council Community Facilities to commence when resources are available.	$148,000
Selwyn Reserve Cycle Racks	Improve amenities for cyclists in the park	The Firm Estimate of Cost (FEC) for two bike racks in Selwyn Reserve is $5,000. Installation was approved and installation is expected by late February 2018.	$5,000
Landing Entrance Upgrade	Improved entrance way to “The Landing” on Tamaki Drive	The design for the Landing has been completed and has a Firm Estimate of Cost (FEC) of $140,000. Construction work for a new marine sports center at the marina has started with completion due in the first quarter of 2018. The Landing entrance construction will need to be delayed until completion of the current works.	on-hold

Regional Land Transport Program (RLTP)

3. The key strategic transport issue currently for the Ōrākei Local Board is the development of the Regional Land Transport Programme (RLTP).

4. The RLTP is Auckland Transport’s budget. It is set by Auckland Council in discussion with the New Zealand Transport Agency. Drafts of the list of projects in the RLTP have been circulated to all Local Board Members and Councillors. In the next couple of months, the Ōrākei Local Board will have the opportunity to review the priority list and to advocate for projects to be re-prioritised.

5. Auckland Transport strongly advises all Local Board’s to engage with the RLTP process. This is an opportunity for the Ōrākei Local Board to advocate for transport projects that they have identified in the Local Board Plan process. The RLTP is discussed at the same time as Council’s budget – the ‘Long Term Plan’. This is because the amount of funding Council gives to Auckland Transport is a key factor in the amount of transport related work than can be delivered.

6. The cluster workshops for Ōrākei Local Board are on 19 February 2018. With the opportunity to present at a formal consultation session on 7 March 2018. Local boards are also invited to make written submissions on the draft RLTP.

Weed Spraying:

7. The Local Board requested an update on wed spraying and control methods in the Ōrākei Local Board Area.

8. Auckland Transport continues to use the same weed control methods and herbicides as the legacy council organisations; nothing has changed from the days of Auckland City Council.

9. This means that in the Central East area which includes Ellerslie, glyphosate can be periodically added to BioSafe up to a maximum of 5 per cent by volume. Typically however the volume of glyphosate added is less than 1 per cent for each alternate spray cycle. While these spray programmes remain unchanged we are continuing to work with AC and agree new programmes, costs and service levels in the future.

10. All residents are able to “opt out” of spraying around their property. Details can be found here: https://at.govt.nz/about-us/asset-maintenance/weed-spraying/no-spray-register/ . Ellerslie remains a no spray zone.

Glen Innes to Tamaki Drive Shared Path: Section 4 preferred route:

11. Auckland Transport and the NZ Transport Agency sought feedback on the preferred route for Section 4 of the Te Ara Ki Uta Ki Tai - Glen Innes to Tamaki Drive Shared Path. Response to the Board feedback can be found at Attachment C.

Auckland Transport Quarterly Reporting

12. Auckland Transport provides quarterly reports about the organisations activities.

13. Attachment B provides information about Auckland Transport’s regional and local activities

14. Attachment C provides information about Auckland Transport’s work with local schools

a me ngā tohutohu / Analysis and advice

Response to resolution - OR/2017/182

That Auckland Transport be requested to provide a rough order of cost to extend the bus stop footpath at Tamaki Drive, Mission Bay.

15. The Ōrākei Board has requested an extension of the footpath 20 metres northward from the existing bus shelter in Tamaki Drive (Opposite Selwyn Reserve). Traffic Operations and Road Safety have been consulted regarding the proposal. They provided the following advice:

· Although the request seems a simple one there are safety issues created by encouraging pedestrians to an area where they would have to cross uncontrolled in a high traffic area with restricted visibility.

· For this reason the request does not meet the criteria for the fund as it creates an unsafe situation, due to encouraging people to potentially move in front of a stationary bus and try and cross ahead of the bus where they would be obscured to approaching traffic.

· There is an alternative, that will be more costly, but would meet safety requirements and this has been assessed and is now presented to the Board for consideration.

· This option allows to extend the footpath 46 metres to a safe crossing point (under an existing street light), where a formal pedestrian refuge would be constructed.

· The ROC for this work is $140,000

· Should the Board wish to proceed there would be initial investigation checking pedestrian counts and consultation work required before the project could be confirmed. Special treatments for tree root systems may also be required.

· The project would result in the loss of two carparks (one each side of road) to accommodate the kerb buildouts.

· No new lighting or relocation of existing services is allowed for in the ROC as this is not expected to be necessary.

· A concept plan can be found at Attachment D.

16. A resolution above requests Auckland Transport to undertake further investigation on an extension to the footpath (opposite Selwyn Reserve) Tamaki Drive. The Rough Order of Cost for this work is $140,000.

Response to resolution –OR/2017/229

strongly reiterates the Board’s resolution from its 21 September 2017 meeting: That Auckland Transport be requested to provide a rough order of costs to extend the footpath and road in Ngahue Reserve off College Road, St Johns as detailed in the tabled Local Board Transport Capital Fund Proposal Form. Noting that this information is required from Auckland Transport to feed into the Colin Maiden Park Implementation Plan priorities which is a current work programme of the Board.

17. An upgrade to the road as requested within Ngahue Reserve does not meet the agreed criteria for use of the LBTCF outside the transport corridor.

· The extension of the footpath does meet these criteria as it closes a gap in the current walking network to a recreational facility.

· The Rough Order of Cost to extend the footpath to a point adjacent to the netball courts is $76,000

· This includes a line of bollards to prevent driving or parking on the path

· Removal of the bollards reduces the ROC to $71,000

· The ROC does not allow for any major excavation of existing material piles nearby as information suggest these may be removed or spread before any footpath works occur

· No relocation of services is allowed for as none is expected.

18. A resolution above requests Auckland Transport to undertake further investigation on a footpath within Ngahue reserve. The Rough Order of Cost for this work is $76,000.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Consultation Items

19. The Ōrākei Local Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought by the Local Board in December 2017 and January 2018:

· Intersection Improvements: Ngaiwi Street; Selwyn Ave; Nihill Crescent/Patteson Ave; Morrin Street and Tamaki Drive.

Tauākī whakaaweawe Māori / Māori impact statement

20. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

21. With regards to transport, the Ōrākei Local Board’s only budget implications are related to the Local Board Transport Capital Fund. The current financial status of the Local Transport Capital Fund is recorded below.

Ōrākei Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,385,895
Amount committed to date on projects approved for design and/or construction	$605,792
Remaining Budget left	$1,780,103

Ngā raru tūpono / Risks

22. No significant risks have been identified.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport activites in the Ōrākei Local Board area and regionally for the October – December 2017 quarter	55
b ⇩	Travelwise Schools activites in the Ōrākei Local Board area for the October – December 2017 quarter.	69
c ⇩	Glen Innes to Tamaki Drive Shared Path - Response to the Board feedback	71
d ⇩	Concept Plans - extention of the footpath Tamaki Drive (opposite Selywn Reserve)	89

Ngā kaihaina / Signatories

Author

Felicity Merrington, Elected Member Relationship Manager

Authorisers

Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

15 February 2018

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2017

File No.: CP2017/27437

Te take mō te pūrongo / Purpose of the report

1. To update the Ōrākei Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 July to 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. Panuku was established in September 2015 as a result of the merger of two Council Controlled Organisations – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 July to 31 December 2017.

Horopaki / Context

Local Activities

Portfolio management

5. Panuku manages ‘non-service’ properties owned by Council and Auckland Transport (AT). Non-service properties are properties that are not currently needed for service or infrastructure purposes. These properties are generally being held for planned future projects, such as road construction, park expansion or development of future town centres.

6. The property portfolio comprises 1437 properties, containing 1119 leases, as at 31 December 2017. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

7. The return on the property portfolio for the period ending 31 December 2017 was above budget, with a net surplus to Auckland Council and AT shareholders of $1.1 million ahead of budget.

8. The average monthly tenantable occupancy rate, for the six month period, is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties Managed in the Ōrākei Local Board Area

9. Panuku currently manages 51 commercial and 8 residential properties within the Ōrākei Local Board area.

Business Interests

10. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This includes two forestry enterprises, two landfills and four quarries.

11. There are currently no managed business interests in the Ōrākei Local Board area.

Portfolio strategy

Optimisation

12. The Auckland Council Long-term Plan 2015-2025 reflects a desire of council to materially reduce or slow down expenditure, and unlock value from assets no longer required, or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation.

13. Asset optimisation deals with ‘service property’. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service, whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested, to advance approved projects and activities on a cost-neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio review and rationalisation

Overview

14. Panuku is required to undertake ongoing rationalisation of council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

15. Panuku works closely with council and AT to identify potentially surplus properties to help achieve disposal targets.

16. Target for July 2017 to June 2018:

Unit	Target	Achieved
Portfolio review	$60 million disposal recommendations	$28.3 million as at 31 December 2017

Process

17. Once identified as a potential sale candidate, a property is taken through a multi-stage ‘rationalisation’ process. The agreed process includes engagement with council, CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally, a governing body decision.

Under review

18. Properties currently under review in the Ōrākei Local Board area are listed below. This list includes any properties that may have recently been approved for sale, or development and sale by the governing body.

Property

Details

10 Felton Mathew Avenue, St Johns

Vacant land historically acquired for the purpose of a future South-Eastern Motorway. The site was reviewed as no longer required for transport infrastructure purposes and transferred to Panuku for rationalisation.

The board endorsed a disposal in August 2017.

The Finance and Performance Committee approved the disposal of the property in October 2017. Panuku are currently undertaking a disposal process in line with section 40 Public Works Act obligations.

9 Tagalad Road/6A Nihill Crescent, Mission Bay

The reserve, formerly occupied by the former Mission Bay Bowls Club was transferred from Council’s Community Facilities department to Panuku for a robust investigation into future service requirements or potential disposal.

The board formally resolved, in response to a public presentation outside of the formal consultation process, that it does not support a disposal and requested that staff investigate a proposed multi-sports facility should the site be retained as a service property.

Panuku will consult with the board regarding the site’s future in March 2018.

Acquisitions and Disposals

19. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

20. Panuku doesn’t make the decision on what properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of council.

21. We purchased 6 properties for open space across Auckland in this financial year (ending 30 June 2018) at a cost of $18 million. We also bought three properties for storm water use at a value of $3.6 million.

22. No property was purchased in the Ōrākei Local Board area during the reporting period.

Disposals

23. The Disposal team sold six properties for a total of $8.7 million this Financial Year. The team’s 2017/18 target is $8.0 million for the year. The target is agreed with the council and is reviewed on an annual basis.

24. No properties were sold in the Ōrākei Local Board area.

25. 20 Donnelly Street, St Johns, is expected to go to market in April 2018.

Development

26. Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

27. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery, to achieve best value outcomes within defined cost, time and quality parameters.

28. Below is a high-level update on development activities in the Ōrākei Local Board area:

29. 78 Merton Road, St Johns – This site is a 2.6 hectare reserve that has been rezoned to mixed use. The site is being investigated for housing development. No acceptable alternative location for a BMX park has been identified which continues to delay our ability to develop this property. Reserve revocation will not commence until a resolution with BMX is reached.

30. 84-100 Morrin Road, St Johns - This site continues to be investigated for housing development. While the site is zoned terraced house and apartments, further geotechnical, contamination and feasibility investigations are currently being undertaken to determine its development potential. When the site is sold Panuku will transfer the site of significance that contains Te Tauoma (Purchas Hill) to the Parks, Sports and Recreation department who will create the park in conjunction with advice from iwi.

Regional Activities

Highlights

31. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

32. Transform locations – Panuku ‘Transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of our region; working alongside others and using our custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations.

33. Unlock locations – Panuku also ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including our council family, to create development opportunities.

34. Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

35. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week, while regeneration is just beginning in Manukau and Onehunga.

a) The first three phases of structural steel have been installed at the Park Hyatt Hotel. All up, approximately 2000 tonnes of primary structural steel will be used to construct the luxury five-star hotel, which will span a total area of 37,000sqm.

b) In April 2017, Mayor Phil Goff officially opened the Mason Bros. building, a former industrial warehouse that has been redeveloped into a three-level office space, bringing together a community of entrepreneurs and businesses. It is the centrepiece of Wynyard Quarter’s innovation precinct.

c) The Innovation Precinct in Wynyard Quarter has expanded with the newly opened five-floor building at 12 Madden Street. The purpose-built home for entrepreneurs offers the latest in flexible co-working spaces. This milestone marks two years since the GridAKL initiative was launched by ATEED, partnering with Panuku and Precinct Properties to develop the commercial space to house ambitious companies and connecting technologists, designers, digital content makers, product designers and start-ups.

d) Developer Willis Bond is constructing 500-600 apartments of various types and sizes that are set to house around 1100 people. There are two developments currently under construction, Wynyard Central and 132 Halsey. The first residents have moved in in September 2017.

e) In June 2017, Panuku handed over to Regional Facilities Auckland (RFA) the management of the Queens Wharf facilities, including Shed 10 and The Cloud. Panuku continues to lead the delivery of place making and the future development of the wharf.

36. Transform Manukau was the first location to have a Framework Plan completed, outlining the five key moves for the project and the vision for Manukau in 2040. We are aiming to get the first housing site underway soon at Barrowcliffe Place. Public realm projects anticipated to start next year include the Council’s Hayman Park Playground and Putney Way street improvements in conjunction with the new bus station is targeted for completion by May 2018. Panuku is also exploring with the Scentre Group on how the shopping mall’s future development could relate to and interface with the town centre.

37. Plans to Transform Onehunga, on a similar scale to Wynyard Quarter and Manukau, were approved in March 2017. These plans were completed involving significant consultation with communities. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with the Government and others, to deliver positive outcomes for the local community. The Board of Inquiry relating to the East West link is currently going through a hearing process. A draft decision is expected to be made in October and will be finalised in November. This will contain numerous conditions of consent. Once the decision is known, Panuku can advance planning on the Onehunga wharf and foreshore precinct.

Unlock locations

38. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, consultation on redevelopment of these sites has started.

39. In Northcote, a masterplan and design guide for the new Awataha Greenway project has been completed, and work is well advanced on the masterplanning and reference design for the town centre regeneration. Works are also progressing well on the redevelopment of the Housing New Zealand stock by Homes Land Community (HLC).

40. Plans to repurpose the iconic Civic Administration Building in Aotea Square into high quality apartments and develop the surrounding area were announced in September 2016, apartment sales are progressing well.

41. Hobsonville 20ha Airfields site - stage one of construction of 102 standalone and terrace homes is underway. Avanda Group have been announced as the developers that will deliver more than 500 homes in stage two, of which a minimum of 10 per cent will be affordable housing.

42. The Council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June 2017. Panuku is leading the redevelopment of the mall, a 2.5ha block of land, which will see the area opened up with a new plaza space, reconfigured shops, upgraded carpark and a revamped New World supermarket. In addition to the upgrade of the mall which is expected to be completed early next year, approximately 110 new homes are planned to be developed in the surrounding area.

43. With the overall plan for Henderson being approved in May 2017, the vision for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

44. The opportunity to revitalise Avondale has been given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the local board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options and we will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments. A number of significant developments are already underway in the area.

45. A development agreement was signed with Todd Property for the delivery of more than 350 homes in Flat Bush, Ormiston. In December 2016, Panuku sold a site at 187 Flat Bush School Road for a 30-lot subdivision.

Support locations

46. The Mariner Rise subdivision at 20 Link Crescent, Whangaparoa has been completed by our development partner McConnell Property along with the delivery of a 2700sqm park and playground. Sixty new homes will be built on this new subdivision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

47. This report is for the Ōrākei Local Board’s information.

48. Panuku requests that all feedback and/or queries you have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Tauākī whakaaweawe Māori / Māori impact statement

49. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

50. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

51. There are 19 Mana Whenua in the region, with 14 having indicated an interest in Panuku lead activities within the Ōrākei Local Board area.

52. Māori make up 5 percent of the Ōrākei Local Board population, and there is one marae located within the local board area.

53. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

54. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Sven Mol - Corporate Affairs Advisor Panuku Development Auckland

Authorisers

Toni Giacon - Manager Stakeholder Engagement

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

15 February 2018

Chairman's report - Colin Davis

File No.: CP2018/00628

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board establish an annual public-speaking Prize, details of which are as generally set out in the attachment appended to this report, to be known as the Ōrākei Local Board ANZAC Youth Prize, open to years 12 and 13 secondary school students who live within the Board’s area, to deliver a speech at the local ANZAC Day commemorative service.

c) That the Ōrākei Local Board of the Auckland Council submit the Stonefields Heritage Trail as an entry for the Local Government New Zealand EXCELLENCE Award for Environmental Impact and/or Best Creative Place categories.

d) That the Ōrākei Local Board's response regarding the application for resource consent for a development at 188-226 St Johns Road and 55-57 Ripon Crescent, Meadowbank, be formally endorsed.

Portfolio Lead: Arts, Events and Libraries; Heritage

Other (alternate portfolio holder): Resource Consenting and Regulatory; Civil Defence and Emergency Management

Ōrākei Local Board Office

As from 8 January the Board’s official office was temporarily relocated to the Council’s headquarters in Albert Street, with customer services enquiries being handled at the Ōrākei Community Centre. It is important from the democratic and electorate points of view that the Board must have a significant presence within its own area. I am therefore working with appropriate council management to ensure that the Board’s official office will be re-established within its own area as soon as possible.

Ōrākei Local Board ANZAC Youth Prize Proposal

I am proposing that the Board consider establishing an annual public-speaking prize for secondary school students, with the winning student delivering the principal speech at the St Heliers ANZAC Day community commemorative service which the Board organises and funds. At the last two Services, students from two local secondary schools delivered researched, thoughtful and inspirational speeches, which were very well-received by those attending the Services.

The Board has encouraged the active participation of young people in the Service: the Colour Guard from TS Achilles, scouts and guides, representatives of the three local secondary schools. I am proposing that the Board expands the opportunity for more young people to participate both on the Day but also in the period leading up to ANZAC Day. To this end I am proposing that the Board establish an annual public-speaking prize to be known as the Ōrākei Local Board ANZAC Youth Prize.

The terms of reference for the Prize are generally set out in the attachment appended to this report.

Local Government New Zealand Excellence Awards for 2018

Entries for the 2018 LGNZ EXCELLENCE Awards open soon. The categories for 2018 are:

· Best Practice in Governance, Leadership and Strategy;

· Best Practice in Delivery and Asset Management;

· Award for Community Engagement;

· Best Practice Contribution to Local Economic Development;

· Award for Environmental Impact;

· Best Creative Place;

· Judges’ Choice Award for Performance Excellence and Community Outcomes.

I am recommending that the Board submit the Stonefields Heritage Trail as an entry for the Award for Environmental Impact and/or Best Creative Place categories.

Arts

On 15 June 2017 the Board approved the arts, community and events work programme, which included $20,000 for a utility box artwork programme. As part of this programme, a small box in the Ellerslie town centre (Ladies Mile), identified by the Ellerslie Town Centre Manager, and which had been the ongoing target of graffiti, was painted by an artist late last year, as shown in the photograph. It has been well received.

Design work is proceeding for boxes at the St Heliers commercial centre and approvals are being sought from the utility companies. I am working with the St Heliers Business Association and others for funding to supplement the Board’s and one of the utility company’s grant, to paint all the boxes at the same time so that all the designs are complementary on two small Chorus boxes, two Vector boxes and one Vodafone box which are all in close proximity.

In addition, the Council’s heritage team is working to engage contractors to restore the rare 90-year old heritage ventilation pipe in the St Heliers commercial area. It is hoped that this work will be done at the same time as the utility box artwork project.

Other suitable sites have been identified by the Board’s strategic broker: one in Mission Bay, and another in Remuera.

Of interest is that local businesses have also worked with utility companies to paint boxes near their premises as community-lead place-making. Two examples are: in Coates Avenue, Ōrākei, and in Eltham Road. Kohimarama.

Chorus Box artwork, Robert Street carpark, Ellerslie

Events

As resolved by the Board on 3 August I have been working with staff to edit and update the draft Tamaki Drive Precinct Events Guidelines. The revised draft Guidelines will be presented to the Board for approval at the next Board meeting.

Heritage

(1) Tamaki Drive Searchlights

A design company has now prepared the draft sign for approval. I am working with the project manager on this signage and illustrations. The scope of the restoration work is also being developed with the heritage architect to fit with the allocated budget which has led to some interesting ideas.

(2) Heritage Projects

The draft inventory of sites of heritage significance in the Board’s area is progressing and growing. As another result of this survey, additional maintenance is being done with further planting proposed this planting season for Achilles Point.

I am also revising the Board’s WWI Roll of Honour which was compiled in 2014 at the start of the World War One centenary commemoration. Given that 2018 is the accepted date for the War’s end it is appropriate that the Roll be revised, which I have done with additional names and information.

Resource Consenting and Regulatory

Application for resource consent for a development at 188-226 St Johns Road and 55-57 Ripon Crescent, Meadowbank

Submissions regarding this application close on 9 February 2018. The Board has provided its feedback to meet the deadline. As the Board's feedback had not been finalised when this agenda went to print it will be tabled at the meeting for formal endorsement.

Communications

The Board’s seventh (December) monthly e-newsletter was published and the decision digests from the Board’s November and December business meetings were also sent to those on the Board’s stakeholder list. The January/February e-newsletter is being prepared.

Activities (since 4 December 2017)

As well as assisting with a range of citizens’ enquiries, attending meetings, and involvement with other community activities, including Board business through emails and phone calls during the Christmas/New Year recess and holiday, I have also attended the following to date:

2017

5 December on-site meeting with heritage experts re restoration of the rare 90-year old heritage ventilation pipe in the St Heliers commercial area.

5 December meeting with staff and the Chairman of the Trust regarding the use of Tahapa Hall.

7 December the Chair and Deputy Chair catch-up with staff.

7 December the Ōrākei Local Board workshop various topics.

7 December a social function with the St Heliers/Gledowie Residents Association executive.

11 December the meeting of the St Heliers Village Association.

12 December the transport portfolio briefing.

13 December a social function hosted by the St Heliers Business Association.

13 December a meeting of the Stonefields Residents Association.

14 December a meeting regarding the future location of the Board’s office.

14 December the Ōrākei Local Board workshop various topics.

14 December the Ōrākei Local Board extraordinary business meeting.

14 December the final 2017 parade for TS Achilles’ personnel, at the Tamaki Drive headquarters.

18 December the Board’s social gathering for stakeholder organisations.

19 December the community services monthly portfolio briefing.

19 December the community facilities monthly portfolio briefing.

19 December the monthly leases portfolio briefing.

19 December a meeting with the project manager and heritage architect regarding the restoration of the Tamaki Drive searchlight emplacements.

19 December a social function hosted by the Remuera Business Association.

20 December a hui with the elders of Ngati Whatua Ōrākei.

22 December the council offices closed for the Christmas/New Year break to re-open on 8 January 2018.

2018

11 January a meeting with heritage staff regarding the Town Hall.

26 January the launch of the Auckland Harbour Bridge illumination, hosted by Auckland Council and Vector.

L-R: Councillor Wayne Walker, Kaipatiki Local Board Chair Danielle Grant and Ōrākei Local Board Chairman Colin Davis

31 January a meeting with civic events team regarding planning for the 2018 ANZAC Day service at St Heliers.

1 February a meeting regarding the revision of the draft Tamaki Drive Precinct Events Guidelines.

1 February the Ōrākei Local Board workshop various topics.

1 February a neighbourhood meeting re a proposed development at Meadowbank.

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board ANZAC Youth Prize	105

Signatory

Authors

Colin Davis – Chairman, Ōrākei Local Board of the Auckland Council

Date: 2 February 2018

Ōrākei Local Board

15 February 2018

Board Member Report – Kit Parkinson

File No.: CP2018/00610

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That for the purposes of the Ōrākei Basin Management Plan and the Board's Terms of Reference for the Ōrākei Basin Advisory Group, the Board recognises the Ōrākei Basin Protection Group Inc. as "the Friends" and a nominated representative can attend the next Group meeting in that capacity.

Portfolio Lead: Parks and Reserves and Community Leases

Other (alternate portfolio holder): Environment

Other Appointments (Lead): Friends of Madills Farm Incorporated, Friends of Tahuna Torea

Michaels Avenue Reserve Community Liaison Committee, Ngāti Whātua Ōrākei Reserves Board, Ōrākei Basin Advisory Group (Chair Oct 2017 to Oct 2018), Tāmaki Drive Protection Society, Tūpuna Maunga o Tāmaki Makaurau Authority

Other Appointments (Alternate): Mission Bay Business Association, Mission Bay-Kohimarama Residents Association Incorporated, East City Community Trust

Parks and Reserves

2. Ōrākei Sea Scouts: met with leader Darrell Sveistrup who presented their initial concept of a combined new building to incorporate the three users of that area of the Ōrākei Basin and to provide better storage capabilities for their fleet of boats. They will come to a board meeting in the New Year to update members on their proposal which will be self-funding.

3. Met with Auckland Racing Club CEO Paul Wilcox and Kevin to discuss mutually beneficial relationship between the club and Council. Included in discussions was their sale of some surplus land for housing developments and leases of other land for apartment developments, also sports field and cycle track within the centre of the race track were discussed.

4. Attended the Kepa Bush site visit: The vision – According to Ewen Cameron Auckland Museum’s celebrated botanist and curator of the Museum’s botanical collections; Apart from the Hillsborough-Blockhouse Bay coastal strip, the Kepa Bush and adjacent bush is the largest piece of native bush on the Auckland isthmus (Gardner 2009). The forest grading into a tidal estuary adds to its biological value. This wonderful bush area, with few weeds and good walking tracks in the heart of the city is an amazing asset. Although uncommon, native pigeons (kereru) do visit Kepa Bush, as evident from some of the large-seeded native and exotic seedlings regenerating there. This will be particularly beneficial for the large-fruiting native species that appear to be under-represented in the reserve, e.g. puriri, taraire, titoki, and nikau. As the Kepa Bush forest continues to develop and become more humid, new native species will continue to establish (flora, fauna and fungi), whether brought in by birds, or blown in, or self-establishing (fauna). The regeneration of the adjacent pasture area will occur as long as the pasture itself can be shaded out, and weed and animal pest control management is continued. Therefore the future for this large forest block in the heart of the city is positive; it should continue to expand, become more diverse and with the right encouragement should extend out into the adjacent pasture as that is retired from grazing

5. Kohimarama yacht club regatta January 2018 and the need for a traffic management plan was discussed with Mark Neal and a meeting organised to find a suitable solution that enabled events to happen without a huge financial burden being imposed.

6. Met with Ngati Whatua elders to discuss the council owned and managed reserve in Okahu bay, good to get their opinion on what they would like to see happen there. The board will continue consulting and make a decision in due course that benefits the community.

7. Site meeting with Sam Murrell to confirm the two areas from our parks audit which are not (or may not be) properly specified to the contractor.

8. The upgrades to the sports fields at Madills Farm are still tracking to plan. Field #5 is getting new drainage, irrigation and a sand carpet surface installed, the timeline for this project is: Spray out before Christmas. Fencing up on or around the 3rd of January. Work to begin on site on the 8th of January, Field will be closed until 1st of May, Lights are being installed on field #2 and #3 installation is to begin in mid-January and should be completed by 20 February 2018.

9. Auckland Netball in meeting with compliance officers re Liquor licence on site

10. Met with resident Margaret Langham about council trees blocking her view of Sky Tower, AT not maintaining turning circle at the end of Macpherson Road in Meadowbank, and the need for some P120 car parks at the Meadowbank train station.

11. Met with Johann (project delivery), Chau, Hayley King, Raewyn Bennet (Friend of Madills), Kris (sports parks in I&D) re. enquiries about the new field lighting at Madills Farm Fields. Residents understanding was that the lighting aspects of the masterplan would be consulted with them before it was constructed. Residents want a chance to come and talk to their concerns and be heard. Raewyn shared community frustration that lights are on when the fields are not being used - could be a respite for residents. Under the new UP the lighting is an allowable activity and consent is not required to be notified. Hours of use is still managed by Council - 25 hours a week, Light spill cannot go beyond the fields. Designed controls are in place. Noise limit must comply with Council limits. Council will work with the club to have accountability to turn the lights off if not being used. Kris happy to facilitate a meeting with the neighbours and ESAF club. Find an agreement that works and update with the booking co-ordinators. Includes drainage issues, poles and hours of use updates. Community requested no lights on Friday and Saturday nights to the club. Summer position for removable lights - need to know the locations. Chau will talk to the engineer and get back to Raewyn. Will try to minimise the sight of them.

12. Met with Auckland Netball and Zirka Circus to view where proposed Circus tent will be erected on Netball land for a few weeks in February 2018. I saw no issue with this and feel our constituents will visit the acrobatic circus (non-animal)

13. Spent some time enjoyably watching vintage and current aircraft (including Helicopters) flying over Auckland, a pleasure to see and not very noisy at all.

14. Tour of Colin Maiden Park and surrounds with Chris Conner to update on actions required to meet the master plan, including two hockey fields, gymnastics building, indoor sports training centre, cycle walking and vehicular connection between CMP and Ngahue reserve.

15. Patterson Ave proposed bus stop meeting with engineers on site (including Member Claridge) I was impressed that the engineers were open to discussion and reasoning and would come back with their findings to the 13th February transport meeting.

16. Signed up for February council bike challenge along with Member Claridge, for the health of Auckland (and my own personal health)

17. Mission Bay and Kohimarama Residents association first meeting for 2018.

18. Met with and corresponded with Roy Champtaloup from Ōrākei Basin Protection Group Incorporated #820792. He has requested that for the purposes of the Ōrākei Basin Management Plan and the Board's Terms of Reference for the Ōrākei Basin Advisory Group, the Board recognises the Ōrākei Basin Protection Group Inc. as "the Friends" and a nominated representative can attend the next Group meeting in that capacity.

19. Met with Brett Young (Community Liaison & Facilities Manager) and Jarrod Bear (CEO) from Auckland Rugby to be updated on the activity of the rugby clubs within our ward, including Grammar Juniors, Techers Eastern, College Rifles and University Rugby club.

20. Received Myrtle Rust update (attached) with 27 recorded sites in Ōrākei Local Board, 1000% more than any other Board area.

21. Attended a community meeting to discuss the new Summerset Retirement Village on Parsons Paddock in Meadowbank. Issues are that the development exceeds the specifications of the Unitary Plan, and possibly changes the natural habitat of St Johns Bush by changing the water flow and quality into this SEA.

22. Site tour of Ngahue Sports precinct with Council officers. Prioritising future developments from the master plan.

23. Cows have now been put back on Taylors Hill, great to see these animals in an urban environment.

Leases

24. Advanced the University Club lease of the former gym in CMP, Men’s Shed in Waiatarua, Tamaki Yacht club in Atkin Ave and Hockey in CMP. In the next month we will also concentrate on Eastern Gymnastics in CMP precinct.

25. Met with Carlos from Panuku re extending the lease of building750A to Unisports Med and Auckland Radiology.

Michaels Avenue Reserve Community Liaison Committee

26. Attended meetings scheduled for this period.

Ngāti Whātua Ōrākei Reserves Board

27. Attended meetings scheduled for this period.

Tūpuna Maunga o Tāmaki Makaurau Authority

28. Attended meetings scheduled for this period.

Activities: 2 December 2017 to 2 February 2018

Date	Activities
19 December	Parks Portfolio – Community Services Parks Portfolio – Community Facilities Leases Portfolio
18 January	Met with CEO, Auckland Netball Met with member of Meadowbank community
19 January	Met with Chair, Friends of Madills Farm
22 January	Meeting with Auckland Netball
23 January	Auckland Transport Portfolio meeting
26 January	Colin Maiden Park Review
30 January	Mission Bay / Kohimarama Residents Association
1 February	Ōrākei Local Board workshop
2 February	Colin Maiden Park tour

Attachments

No.	Title	Page
a ⇩	Myrtle rust update	113

Signatory

Author

Kit Parkinson - Ōrākei Local Board Councillor

Date: 5 February 2018

Ōrākei Local Board

15 February 2018

Board Member Report - Troy Churton

File No.: CP2018/00412

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendations

a) That the report be received.

b) That the Board, through Chairman Davis, submits comment regarding its concerns with certain infringements in the notified application for a retirement village at Ripon Crescent, Meadowbank.

c) That representatives from the Mechanics Bay Heliport, Police and other helicopter operators advise the Board on their respective views on appropriate complaint options for residents regarding increased helicopter traffic over Ōrākei residential areas.

d) That the walkway option across Hobson Bay, adjacent to the railway line, which was assessed as part of the GI to Tamaki Drive stage 4 project, be added to the list of 100 priority projects under the draft regional land transport plan.

Portfolio Lead: Resource Consenting and Regulatory

Snapshot of Planning and Regulatory Matters

2. Examples of planning/regulatory files inputs recently include:

- 349 Tamaki Road renovation

- New house on Mount Hobson, 229 Remuera Road

- Apartment block at 27 Coates Ave, Ōrākei

- Advocating need to notify infringing proposal for 67 Seaview Road, Remuera

- Public notification of 12 Westbourne Road, Remuera

- Advocating need to notify apartment blocks with infringements generally, using the recent 20 Pukerangi Crescent, Ellerslie case as an example

- Ōrākei Point tower application: the reporting planner has confirmed my comments recommending public notification are being made available to the decision-maker.

Ripon Crescent / St Johns Road

3. Collating member comments for input into the Summerset application at Ripon Crescent, Meadowbank. Due to another capacity I have, I am declaring a potential conflict and not feeding any personal view into this process. Aside from assisting the initial collating of other views and having informed locals residents on general resource management process, I am suggesting my Portfolio Deputy Colin Davis deliver the Board input at the eventual hearing.

Noticeable increase in aircraft and helicopter traffic above Remuera

4. Since the recent Environmental Court judgement (Dome Valley case 10/5/2011) it now appears there is no Government agency (local or national) responsible for aircraft noise until almost touchdown. This is most convenient for the Aviation Industry and, given the current situation, maybe it’s time for some pertinent questions regarding said hearing and Local Government responsibilities. Current procedures at Auckland airport cannot continue unchecked.

5. "Aviation legislation does not cover noise, and the Resource Management Act 1991 expressly excludes aircraft noise – this applies to local bodies as well". CAA.

https://www.caa.govt.nz/passengers/aviation-concerns/#Aircraft Go to Aircraft noise.

Clonbern Road, Remuera

6. I have shared the Auckland Transport (AT) documentation with Board members in commercial confidence. I believe the wider business and residential community needs to have a chance to be involved in proposals for this area now and the activity AT has achieved to date should be made public.

Hobson Bay walkway

7. I have liaised with Councillor Simpson about my intent to pursue the optimal option of having a walkway extend from Ōrākei Station across Hobson Bay towards Judges Bay adjacent to the rail line, regardless of the current GI to Tamaki Drive project. This was an option that the majority (4-3) of the Board supported earlier.

8. I suggest my option, which has been assessed by AT and also had quite strong community support, given its potential cost and considerable benefits, be added as a project to the current draft Land Transport Plan.

9. Under this plan's walking improvements section (6.7 - from page 42) I think there is a case to add a priority that my proposal for the dedicated walk and cycleway across Hobson Bay beside the railway be included on the top 100 priority list in part 10 of this.

https://at.govt.nz/media/1975806/item-41-approval-of-the-draft-rltp-2018.pdf

Attachments

There are no attachments for this report.

Signatory

Author

Troy Churton - Ōrākei Local Board Member

Date: 26 January 2018

Ōrākei Local Board

15 February 2018

Board Member Report – Carmel Claridge

File No.: CP2018/00630

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Environment and Transport

Other (alternate portfolio holder): Parks and Reserves, Community Leases

Transport

Auckland Bike Challenge

Auckland Transport (AT) is encouraging people to sign up for the Auckland Bike Challenge / Love to Ride campaign. Kit Parkinson and I have signed up for the challenge as elected members of Auckland Council. Jane Carey our Communication Officer is putting together a story about the Challenge and the Board’s interest for circulation in Our Auckland and via the Ōrākei Local Board social media channels. The challenge is for participants to aim to ride daily for at least 10 mins throughout the month of February, with interactive tools on the site for participants to log their rides which compile data about kilometres travelled, CO2 uptake readings (fitness measure) calories burned etc. The bike challenge also encourages people to bike to work. With the construction of the Glen Innes – Tamaki Shared Pathway and the proposed Glen Innes cycle-ways project, options for both recreational and commuter cycling in the Ward are improving immensely. From a personal perspective, through direct participation in this challenge I am acquiring a better understanding of the specific needs of cyclists and the safety issues faced due to inadequate infrastructure.

Patteson Ave/ Nihill Cres Bus Stop

The implementation of the new Bus Network, and the adoption of the new Ōrākei loop route requires a bus stop in the vicinity of the existing stop several metres from the Nihill Crescent/Patteson Ave intersection. AT is proposing the installation of a new stop outside 35 Patteson Ave to accommodate that new route with the removal of the stop on Nihill Crescent. A small number of residents have raised concerns about the bus stop relocation and have given strong feedback that AT should retain the Nihill stop. A meeting was held on site on Tuesday 30^th January with myself, Kit Parkinson, AT engineers and Felicity Merrington. It was clear from first hand observation of bus movements that the existing stop poses traffic hazard issues with buses unable to enter the stop to align with the kerb, and leaving the rear of the bus obstructing the lane and creating visibility problems for crossing pedestrians. Retaining the Nihill stop was an option considered by AT but for several reasons was discarded as less than optimal with the Patteson Ave stop better filling the necessary criteria to bring all stops up to minimum standard required under the new Network. Both Kit and I have requested that the Board be provided with a feasibility report that justifies this decision as opposed to the retention and remodelling of the Nihill site. We anticipate the report being available for discussion at either a Board Workshop or Transport Portfolio meeting in the upcoming month.

Pedestrian Refuge – Kohimarama Rd/Tamaki Drive

Feedback I have received from 3 fellow Board members on the proposed pedestrian refuge across Tamaki Drive in the vicinity of the intersection with Kohimarama Rd has generally been positive. Troy has raised a potential issue about the effect it may have on capacity available for cars turning right out of Kohimarama Rd into traffic flow along Tamaki Drive. This is a popular cross point for beach visitors and is also needed to facilitate safer access to bus stops for PT users. The negative impact is the loss of 11 carparking spaces which is unfortunate. Feedback is due on 13th February, so if other members have comments please forward to me in time to collate for the Board response.

Ladies Mile Pedestrian Crossing

The proposed Ladies Mile pedestrian crossing has been a long standing and contentious issue. Prior to Christmas we obtained a temporary halt on proposed works. This was agreed to by AT who acknowledged that Ellerslie businesses which would have been badly affected by the installation being carried out during their busiest and most profitable times of the year. Felicity Merrington and I facilitated further discussion on the merits of the project given the clear and unequivocal opposition from both the Ellerslie Residents’ Association and the Ellerslie Business Association and a meeting was held on site on 16^th January 2017. The outcome from that meeting is that Auckland Transport has agreed to withdraw this project and it will no longer proceed. It is acknowledged that AT costs incurred to date on the project was in the region of $30,000 and that there would be further financial impact on withdrawing from the works contract.

Disabled Car Park Request

A request has been received from a resident for an additional disabled carpark on Tamaki Drive for access to Kohimarama Beach. This has been passed onto the appropriate team in AT for assessment.

Excessive/Unnecessary Kerb Works

Both the Ellerslie Residents’ Association and at their most recent meeting the MBKRA have expressed concern with what they perceive as unnecessary replacement of perfectly serviceable kerbing and channelling works, while other broken footpath areas are being ignored. They would like further information on how they may be able to bring some influence to bear or have some local knowledge input into the maintenance scheduling for these sorts of works. To discuss further with AT representatives and report back to the Associations.

Environment

Myrtle Rust Issue

Board members have received communication about Council efforts working in conjunction with the Ministry for Primary Industries to identify and eliminate Myrtle Rust infection in the Ward. 26 infections have been identified in Remuera including 3 in pohutakawa trees in Wairua Reserve. It is vital that a comprehensive plan be formulated with swift implementation. I am presently awaiting further communication from Community Facilities on progress.

Pest Control – Rat Trapping

The Mission Bay Kohimarama Residents’ Association meeting on 30^th January received an update from Alan Minson who has already distributed 50 traps ( of 100 available ) free to those living in the Mission Bay & Kohi catchments. Alan collates data from residents on number of rats caught which is then passed to the “Catch-It” site. Hot spots have already been identified in Colenso Pl, Cullwick, ( near Kepa Bush ) Nihill Res and Kohi bush. Alan is also on the Eastern Songbird committee and they are working in conjunction with the Mens’ Shed to agree on the best design and materials to use for future traps. Mens Shed are to construct 600 traps ordered through the Eastern Songbird Project. There is growing interest from people living outside the Kohi /Mission Bay and Eastern Songbird project designated areas to install these traps and it is exciting to see these initiatives working towards a pest free “ Ōrākei’ gaining momentum. I have suggested contact with other Resident Associations in the Ward to engage their members and I have also undertaken to speak with our Communications Officer Jane Carey to investigate channels to move more traps into private residences.

A very interested Honeypuff helps set up our rat trap in Saint Johns. Pics gourmet peanut butter for the rats’ ‘Last Supper”.

Activities: 16^th January – 1^st February 2018

Date	Activities
16/1/2018	Ladies Mile Pedestrian Crossing Meeting – In attendance with Ellerslie Residents Association representatives, Megan Darrow from the Ellerslie Business Association, AT Transport Engineers and Felicity Merrington from AT
20/1/2018	Attendance at Summer Reading Newmarket Park - Auckland Libraries imitative to encourage young readers
23/1/2018	Auckland Transport Meeting – Ōrākei Community Centre
30/01/2018	Meeting on site Nihill Cres/Patteson Ave with Auckland Transport engineers and Felicity Merrington to discuss bus stop location Auckland Bike Challenge photoshoot for Our Auckland magazine Mission Bay Kohimarama Residents Association meeting
1/2/2018	Ōrākei Local Board Workshop

Attachments

There are no attachments for this report.

Signatory

Author

Carmel Claridge - Ōrākei Local Board Councillor

Date: 5^th Febraury 2018

Ōrākei Local Board

15 February 2018

Board Member Report - Toni Millar

File No.: CP2018/00673

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation/s

a) That the report be received.

Portfolio Lead: Civil Defence and Emergency Management

Ōrākei Local Board’s Emergency Management Buddy/Liaison Officer is Catherine Cooper, Acting Head of Resilience and Welfare, Auckland Emergency Management [AEM].

Catherine, or another member of her team will be in attendance at the Ōrākei Local Board Business meeting to observe and to become better acquainted with the members. Catherine, (or another member of her team) will be available to answer any queries which the Ōrākei Local Board may have.

Increasingly, king tides and turbulent, stormy weather conditions are causing the closure of Tamaki Drive, damage to beaches, cliff faces and private property.

Recent Storms have raised the issues

1. How prepared is Auckland Council for Emergencies?

2. How prepared is Auckland Transport for Emergencies?

3. How well do the different areas of Auckland Council communicate before, during and immediately after emergencies … so that real time communication and systems can be improved?

4. How well prepared are the Ōrākei Local Board for Emergencies?

5. How well have the residents within the Ōrākei Local Board area been informed of their responsibilities, and the responsibilities of the Auckland Council in Emergencies.

6. What more does Auckland Council [and Auckland Transport] need to do, to better protect habitable areas from flooding?

4^th January 2018

A king Tide coincided with gale force winds and rain. Tamaki Drive shut in places due to severe flooding. Waves crashing over the Pohutukawa Trees in Kohimarama and other beaches.

Sand bags were put in place. Flooded cars towed once water levels subsided. All forms of media alerted residents and those in Auckland to be prepared. People still left their cars parked on Tamaki Drive… and some then became abusive because their cars were damaged by sea water.

31^st January/1^st February 2018

Cyclone Fehi saw king tides coincide with gale force winds. Once again sand bags were used. Tamaki Drive was closed because of heavy flooding.

It was great to see that some residents had organised their own flooding prevention measures over the last three weeks which they put in place when they were warned by media of the impending storm/cyclone. Although the flooding was not as heavy

Auckland Council Emergency Management team have said that the local residents in Kohimarama have banded together to organise their own sand bags and getting them in place in preparation for heavy weather events. Neither Liveable Streets nor Auckland Transport have carried out the sand bagging work, not would they. Auckland Transport position staff to ensure everyone is safe, and carry out road closures to ensure the safety of people.

[Draft] Natural Hazards Risk Management Action Plan https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/AnalysisAndAdvice.aspx

Auckland Council’s Civil Defence and Emergency Management Group Committee noted the update on this plan 29 November 2017. The final document is due to be adopted in May 2018.

This document should put clearly in writing who deals with what – how and when.

Activities: 28 November 2017 to 5 February 2018

Date	Activities
28 November	AT Transport update
28 November	Eastern Bays Network Meeting at St Lukes Community Centre and Church, Remuera. ‘Be Accessible’ organisation congratulated local organisations for working on their buildings and systems to attain ‘Be Accessible’ ratings. Gold – St Heliers Community Centre Silver – Auckland Netball Bronze – Glendowie Community Centre
29 November	Civil Defence and Emergency Management Group Committee meeting
30 November	Ōrākei Local Board Workshop
30 November	Sustainable Network Awards Black Tie Dinner
3 December	Carols on the Green – at Vellenoweth Green, St Heliers. Very well organised community event, enhanced by fantastic weather.
4 December	JPs - St Heliers Hub and Glen Point Hub joint end of year get together at the Churchill Club in Glendowie. Thank you to the Harbinsons for their generous hospitality.
5 December	Auckland East Arts end of year function- farewell to President, Richard Lawty, who has done so much for AEAC and our community. Thank you Richard.
7 December	Ōrākei Local Board Workshop
8 December	ASB Classic Men’s Tennis – hosted by Auckland Tennis. The inclement weather for the Women’s Tennis tournament has highlighted the real need for getting the roof structure constructed, at the Stanley Street courts. Auckland and indeed New Zealand do not want to lose this tournament because of inadequate facilities.
11 December	Auckland Transport quarterly local boards briefing
12 December	Auckland Transport update to the Ōrākei Local Board
14 December	Ōrākei Local Board Workshop
26 January	Working with IS to try and resolve ongoing computer issues.
31 January	Working with IS to try and resolve ongoing computer issues.
1 February	Ōrākei Local Board workshop
1 February	St Johns Resident’s Meeting re the making submissions re the Summerset Retirement Complex proposed development on Parsons Field, St Johns.
2 February	Working with IS to try and resolve ongoing computer issues.

Attachments

There are no attachments for this report.

Signatory

Author

Toni Millar - Ōrākei Local Board Councillor

Date: 5 February 2018

Ōrākei Local Board

15 February 2018

Board Member Report – Ros Rundle

File No.: CP2018/00631

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community

Economic Development

Remuera Business Association

Concerned that there is smelly sludge on Clonbern Lane after rubbish truck empties the rubbish in the Lane.

Footpath connecting the lower car park and Clonbern Lane is slippery and is where the local customer slipped recently

They would like to have a copy of the road works planned for Remuera through to 2020

In contact and discussion with AT regarding changing the Taxi Stand in Clonbern Road to P15 car parks

Also interested in having a Remuera Health check which is something which ATEED does.

St Heliers Village Business Association

Discussion at meeting as follows:

Promotions and Events – Christmas Hunt going well and music on Saturdays through December

On-going lighting maintenance with Deco Lighting

Christmas Decorations are up and looking very good, discussion as to where the decorations are to be stored.

3 Utility boxes and the vent pipe outside the Police Station are to be painted.

Santa is coming to the Library on 23 December.

Ellerslie Business Association

Magazine and Christmas Flyer printed and delivered

New website to be launched in February 2018 – Discover and Connect

The pedestrian crossing proposed by AT on Ladies Mile is not wanted by the Business Association

Concern regarding the Pukerangi Cres. Development with increased traffic on an already busy intersection

Mission Bay Business Association

Still waiting for the Bike racks, BBQ signage, Fitness Park signage to be completed.

Change to Parking time limits consultation to start during 2018

Deco Lighting checking on the tree lighting

Community

Attended a seminar “Empowering Communities”

See attachments

There is the need to build better relationships between Council and Communities and between Communities and Council and therefore creating a more enabling Council.

Activities:

Date	Activities
2017
5 December	Met with Manager of Remuera Business Association Cecilia to view the problems the local businesses are facing with Clonbern Lane not being cleaned regularly Meeting at Albert Street about Empowering Communities Mission Bay Business Association Meeting
6 December	Meeting in St Heliers with Colin Davis and Heritage personnel to discuss the upkeep, restoration and painting of Heritage vent pipe outside the Police Station
7 December	Meeting with Strategic Broker Kev Carter and Glenda Fryer from Albert Eden to discuss the Business Awards held by them with the possibility of replicating the Awards for businesses in the Ōrākei Ward. Ōrākei Local Board workshop
8 December	Invited to attend the local community group Drama Queens at the Ōrākei Community Centre.
9 December	Invited to attend an end of year Community group function run by the volunteer Sophia from the Ōrākei Community Centre.
11 December	St Heliers Business Association monthly meeting Ellerslie Business Association meeting and year end function
12 December	Meeting with Strategic Broker Kev Carter, Board Advisor Hayley King and Director of Cherry Events Mark Scherer to discuss the scope for the Business Awards for Ōrākei.
13 December	St Heliers Bay Business Association Year end function
14 December	Meeting to discuss the when and where of the new offices for the OLB OLB workshop OLB Business meeting
18 December	Attended the OLB year-end function
19 December	Community Services meeting Community Facilities meeting Community Leases meeting Remuera Business Association Year end function
2018
27 January	Attended Opera in the Park at Dingle Dell
30 January	Meeting with Strategic Broker Kev Carter and Board Advisor Hayley King regarding the presentation to the Board for the Ōrākei Business Awards Mission Bay Kohimarama Residents Association monthly meeting
1 February	OLB workshop

Sophia our wonderful volunteer at the Ōrākei Community Centre

Horse at Mission Bay Market made from recycled material

Opera in Dingle Dell – perfect night and so well attended

Attachments

No.	Title	Page
a ⇩	Communities Definition	129
b ⇩	ECA and EC relationship	131
c ⇩	Root Cause Analysis - The Challenge	133
d ⇩	Empowered Communities and Enabling Council Definitions	135

Signatory

Author

Rosalind Rundle - Ōrākei Local Board Councillor

Date: 5 February 2018

Ōrākei Local Board

15 February 2018

Board Member Report – David Wong

File No.: CP2018/00695

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Community

Other (alternate portfolio holder): Economic Development

Key activity during the period December 5 to February 8^th 2018

· Catch up with Olivia Cen – Youth Advisory Panel representative from Ōrākei Ward (and Kev Carter) 13 Dec 2017; to understand activities undertaken by YAP and we can support and assist with initiatives across our schools and younger generation.

· Attended Stonefields Residents Association meeting (13 December 2017) to understand key issues across shopping village (vacancies) and feedback on Heritage Trail opening

· OLB office hosted year end drinks with key stakeholders

· Attended Remuera Business Association year end drinks (19 Dec 2017)and met Cecilia Ngo – who has taken over from Laura Carr

· Attended Dare to Explore children’s library holiday programme combining Epsom, Parnell and Remuera (with Sue Jackson) – 20 Jan 2018

· Liaised with Member Claridge on feedback from constituents in St Heliers/Glendowie on traffic congestion along Tamaki Drive during construction and block off of Ngapipi Road (20 Jan 18)

https://www.facebook.com/670056138/videos/10155363569651139/?id=670056138

· Attended Mission Bay Kohimarama Residents Association (with Members Parkinson/Claridge/Rundle) – key discussion on Tamaki Drive integrated sectional plan and future proofing development (opportunity to promote ideas with LTP consultation)

Community

2. Catch up with Olivia Cen provided an opportunity to forge a link to her college St Cuthbert’s and to better understand the role of the YAP Ōrākei representative

3. Key summation on views of Summerset and the impact on precedent on contravention of height building and boundary maximum limits

4. Conferred with Member Churton and acknowledged comments on helicopter flights since Jan 2018 and the regularity and noise disturbance over central Ōrākei suburbs.

Activities: Dec 2017 – Feb 2018

Date	Activities
13 Dec 2017	Youth Advisory Panel meeting with Olivia Cen
13 Dec 2017	Stonefields Residents Association meeting – key discussion on funding for flower/ bush boxes on street verges
18 Dec 2017	OLB hosted year end drinks
19 Dec 2017	Remuera Business Association Year end drinks
20 Jan 2018	Dare to Explore – Remuera/Epsom/Parnell library council holiday programme – Newmarket Park
20 Jan 2018	Physical drive through Tamaki Drive/Ngapipi Road intersection to understand traffic congestion issues
29-31 Jan 18	Reviewed and summarised key issues on Summerset Village notification submission consent
27 Jan 18	Attended Music in the Parks – Dingle Dell; NZ Opera
28 Jan 18	Noted Ventia contract worker at Little Rangitoto Reserve – mowing on Sunday of Auckland Anniversary; spoke to contractor on the poor performance of Civic and rubbish collection in parks
30 Jan 18	Attended Mission Bay Kohimarama Residents Association
1 Feb 18	OLB workshop – 135 Albert Street
2 Feb 18	Liaise with Brian Tomlinson on Council end of year visitation to ASB Stadium and performance reporting requirements

Attachments

There are no attachments for this report.

Signatory

Author

David Wong - Ōrākei Local Board Councillor

Date: 5 February 2018

No.	Title	Page
a ⇩	Ōrākei Local Board Workshop: 2 November 2017	141
b ⇩	Ōrākei Local Board Workshop: 9 November 2017	145
c ⇩	Ōrākei Local Board Workshop: 23 November 2017	149
d ⇩	Ōrākei Local Board Workshop: 30 November 2017	151
e ⇩	Ōrākei Local Board Workshop: 7 December 2017	153
f ⇩	Ōrākei Local Board Workshop: 14 December 2017	155

Chairperson	Colin Davis, JP
Deputy Chairperson	Kit Parkinson
Members	Troy Churton
	Carmel Claridge
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards