Agenda of Puketāpapa Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 14 December 2017, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Puketāpapa Local Board

15 February 2018

Auckland Transport's Monthly Update

File No.: CP2018/00590

Te take mō te pūrongo / Purpose of the report

1. This report provides a progress update to the Puketāpapa Local Board (the Board) on its current transport capital fund projects, along with a recommendation that the Board proceed with a transport capital fund project - an improvement at the Mt Albert Road zebra crossing near Three Kings Plaza.

2. It also provides information on other transport related activities in the Board area, including decisions of Auckland Transport’s (AT) traffic control committee and consultations sent to the Board for comment and AT’s quarterly report to local boards.

Whakarāpopototanga matua / Executive summary

3. This report recommends that the Board approves for AT to proceed with a transport capital fund project - an improvement at the Mt Albert Road zebra crossing near Three Kings Plaza. This is discussed in the Analysis section of this report under smart studs for pedestrian zebra crossings.

4. The report discusses the options from the Board’s Greenways Cycling Plan that AT has been asked to provide information for, and informs the Board that this information is expected to be available at its February 2018 workshop.

5. The Board’s request for recommendations for bus shelter improvements at Three Kings using the Board’s transport capital fund has not been addressed as AT intends to deliver an improved shelter at this location in the first quarter of 2018.

6. The report includes updates on the Regional Land Transport Plan, Dominion Road improvements and the consultation on Mt Eden Road bus priority measures.

7. Monthly reporting on consultations sent to the Board for feedback is noted along with any relevant decisions of the traffic control committee.

8. AT’s quarterly report to the Board is an attachment to this report.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) receive Auckland Transport’s monthly update for February 2018

b) approve the allocation of $60,000 for the application of Smart Studs to the pedestrian crossing on Mt Albert Road, vicinity of Three Kings Plaza.

Horopaki / Context

Local Board Transport Capital Fund

9. The Puketāpapa Local Board has discretionary funding available for transport related capital projects in its Board area of just over two million dollars.

Financial Summary

Puketāpapa Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,064,658
Amount committed to date on projects approved for design and/or construction	$1,365,815
Remaining Budget left	$698,843

10. The Board’s Local Board projects are summarised in the table below.

Project	Description	Status	Projected Cost
Fearon Park Pathway	A shared path to be constructed through Fearon Park.	This is being managed by Auckland Council Community Facilities. First stage of the greenway path is complete and the second section of the pathway by the playground will be completed by June 2018.	$190,000
Richardson Road carpark realignment and Lighting project	A project to shift parking in the carpark to facilitate the construction of a shared path past the kindergarten. This will complete the missing link in the Mt Roskill safe route scheme.	Financial resourcing for this project was agreed in August 2017. This project is being delivered by Auckland Council Community Facilities who advise that a consent application is in progress.	$220,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	Financial resourcing for this project was agreed in August 2017. This project is being delivered by Auckland Council Community Facilities who advise that they are in discussions with the affected stakeholders as to their preferred delivery timing.	$350,000
Tetra Trap Installation	Working to improve water quality in the Oakley Creek catchment area.	Advice from Healthy Waters included installation of 25 tetra traps in catchpits in the Gifford Avenue area. On hold while the Greenway cycle project costs are worked through. On Hold.	$30,000
Smart Studs	The Board has requested rough order of costs (RoCs) for smart studs at three locations in their area	Rough order of costs discussed in this report.	$60,000 (per site)
Greenway Cycling Project	The Board has requested advice from AT in regard to four potential Greenways projects. These are routes C, D E and F in the 2017 revised Greenways report.	Further advice has been requested from AT. This is due to be discussed at the workshop on 14 February 2018.
Three Kings Bus Shelter Improvement	Improving the customer experience for those waiting for buses at the Three Kings stop, at the corner of Mt Albert and Mt Eden Rds.	AT advises that it will deliver improvements to this shelter in the first quarter of 2018.

11. Earlier in this political term, funding was approved for Richardson Road carpark realignment and lighting as well as the completion of lighting of the pathway in Keith Hay Park. These projects were investigated and costed in the last term and had to await more funding to become available in the new political term.

12. Also noted in the project list above is the Fearon Park project, which had funding committed in the last term. It’s completion has been delayed due to stormwater work also needing to take place in the park.

13. In the last few months, the Board has been considering and prioritising further projects to proceed with in this political term. It resolved in October 2017 that its top priority for its Transport Capital Fund is to fund a Greenways project.

14. The Board has asked AT for advice regarding four different routes and these were discussed in detail with the Board in the workshop on 13 December 2017. The outcome of the workshop is discussed below.

15. As well as the major Greenways project, the Board has also been considering smaller projects. This includes improving water quality with the installation of tetra traps, installing smart studs at selected pedestrian crossings to improve pedestrian safety and ideas for improving the customer experience for those waiting at the bus stop on the corner of Mt Eden Road and Mt Albert Road, opposite Three Kings School.

16. In regard to tetra trap installation, Auckland Council’s Healthy Waters advised the Board in that the most appropriate placement of tetra traps would be in selected catchpits flowing into Oakley Creek near Gifford Avenue and suggested a budget of $30,000. The Board resolved in October 2017 to place this proposal on hold while the Board decides which Greenway route it wishes to fund.

17. The application of Smart Studs at selected pedestrian crossings and improvements at the bus stop at Three Kings are discussed in the next section.

Tātaritanga me ngā tohutohu / Analysis and advice

Greenway Cycling Project

18. At the Board workshop in December 2017, AT provided some advice in regard to the four cycle routes being considered by the Board for funding. This advice included both feasibility and ball park costings and is summarised below.

19. Route F, which includes connecting Mt Roskill Safe Routes scheme and Mt Roskill Village along Mt Roskill Road had been recommended by AT as a high priority. Due to the change of government and its preference to introduce light rail in the Dominion Road corridor as soon as possible, the Board decided that this should route should lie on the table until the impacts of light rail in the area are more fully understood.

20. Route E, connecting SH20 cycleway with Monte Cecilia Park could also be affected by the light rail project and alternative options would require more budget than the Board has available.

21. Route C, a connection between Monte Cecilia Park and One Tree Hill utilises some crossing points that already exist and travels along some quieter streets. However getting across Manukau Road represents a considerable obstacle. The costing for this project does depend on what road treatments are used and AT is now seeking further advice on this from cycling designers. The Board asked Auckland Transport to come back in the New Year with recommended treatments for this route and costings.

22. Route D, connections between the Mt Roskill Campus, Three Kings and Monte Cecilia Park were discussed and it seems feasible that this route could be delivered in stages. The discussion included costing and the idea of utilising the walkway between Dornwell Avenue and Hayr Road, rather than using the difficult intersection of Hayr/Dornwell and Mt Albert Roads.

23. Considering the information above, the Board asked AT to come back to it with treatment and cost options for both Route C and Route D. Due to the complexity of factors that need to be assessed when road treatments for cycling are being considered, this information will not be ready until the Board’s February workshop. It is expected that recommendations may then go forward to the March 2018 meeting.

Smart Studs at Pedestrian Crossings

24. The Board requested through resolution Rough Order of Costs to install Smart Studs at three existing pedestrian crossings at the following locations:

· Mt Albert Rd (outside Three Kings Plaza)

· Richardson Rd (near McKinnon St)

· Sandringham Rd (near Gifford Ave)

25. AT assessed these sites and the comments below are provided for the Board’s information.

26. Mt Albert Rd:

· AT’s Road Safety team support Smart Studs being installed at this site

· There are two Right Turn pockets located close to the crossing which may obscure the intervisibility between pedestrians and approaching traffic

· There is a nearby bend in the road from the westerly approach

· There has been a serious accident on the crossing

· AT’s maintenance team has no works planned in this section of road

27. Richardson Rd:

· AT’s Road Safety team support Smart Studs being installed at this site (but at a lower priority than Mt Albert Rd)

· There is good approaching site visibility

· There is no crash history at the site

· Due to hills in both directions approach speeds may be relatively high

· There are adjacent schools and shops

· AT’s maintenance team has no planned work in this section

28. Sandringham Rd:

· AT’s Road Safety team do not support Smart Studs being installed at this site

· ATs maintenance team also do not support Smart Studs at this time as Sandringham Road is programmed for major renewal works in the next 12 months

· There is good approaching visibility to the crossing

· There is no recent crash data

· There is a much lower useage of this crossing compared to others

Costs of Smart Studs

29. The Rough Order of Costs to install a set of Smart Studs at a pedestrian crossing is between $45,000 to $60,000. This is using the latest camera technology which gives the best results.

Recommendation

30. AT supports the installation of Smart Studs at Mt Albert Rd and Richardson Rd with the Mt Albert Road site considered the highest priority. Should the Board wish to proceed it would need to allocate $60,000 per site.

Three Kings Bus Stop Improvements

31. In last quarter of 2015, AT discussed the proposed double decker route along Mt Eden Road with the Board and associated works. As part of the modifications to the route to accommodate double deckers, AT undertook to improve the bus shelter at the Three Kings stop by Mt Albert Road.

32. This work has been complicated by land ownership and consultation requirements which have taken some time to work through. The proposed new shelter has now been given resource consent and is due to be installed in the first quarter of 2018.

33. It is estimated to be nearly three times the size of the current shelter and will take a month to construct. The design has been forwarded to the Board for any feedback.

Recommendation

That the Board withdraw its request for a rough order of costs for improvement to the Mt Eden Road bus stop serving Three Kings Plaza.

Strategic Alignment

34. The projects the Board put forward to Auckland Transport for costing information have all been assessed against the criteria agreed by the Board for allocating money from the Board’s Transport Capital fund. The projects were assessed by board members on how they aligned with the Outcomes in the draft 2016- 19 Puketāpapa Local Board plan and how they achieved other outcomes agreed by the Board.

35. Submissions made to the Puketāpapa draft plan 2016-19 were also taken into account when allocating priorities for transport funding.

36. During the prioritisation process, the project that achieved the most alignment with the Outcomes in the Puketāpapa Local Board Plan was a priority greenway link and other measures that supported active transport.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Regional Land Transport Plan (RLTP)

37. An initial draft of the RLTP was considered by the Regional Transport Committee on 1 February 2018, before being released as the draft for public consultation. This final public consultation version may differ from the version that was in the agenda for the Regional Transport Committee meeting. The final approved draft will be sent to local boards and then they will be briefed on the document at cluster workshops on 19 and 28 February 2018.

38. Local Boards will then have a chance to present their thoughts on the draft RLTP to Regional Transport Committee representatives at a formal RLTP consultation session on 7 March, 2018. Local boards will also be able to make formal written submissions on the draft RLTP.

Dominion Road

39. The bus priority measures for Dominion Road that were socialised with affected parties before Christmas are due to go ahead in 2018.

40. AT will be extending the bus lanes along Dominion Road and making them continuous between Horopito Street and Mt Albert Road. When this is work is finished, the operating hours will increase by one hour in the morning and in the evening. City-bound from 7am to 10am (instead of 9am) and south-bound from 4pm to 7pm (instead of 6pm).This includes relocating some bus stops, adding new bus stops and removing others. Some pedestrian crossings and clearways may also change.

41. This work will take place in April 2018.

42. Since the announcement from the new government that their preference for Dominion Rd is light rail, the village design work for Dominion Road is on hold. AT is expecting to be able to update the Boards in April on the way forward.

Mt Eden Road Bus Priority and Parking Consultation

43. A consultation into bus priority measures on Mt Eden Road was launched on 1 February 2018. Although this is outside of the Board area, it may be of interest to board members. Details are available on AT’s website, https://at.govt.nz/projects-roadworks/bus-lane-extensions-and-parking-changes-in-mt-eden/.

Quarterly Reporting October to December 2017

44. The following quarterly report material is attached to this monthly report:

· Attachment A – report from Auckland Transport departments on their activities in the Puketāpapa Local Board area and regionally over the last quarter (October to December 2017).

45. Attachment B – report on Travelwise Schools activities in the Puketāpapa Local Board area over the last quarter.

Traffic Control Committee (TCC) report

46. There were no decisions of the Traffic Control Committee that affected the Puketāpapa Local Board area in December 2017.

Consultation Items

47. Auckland Transport provides the Board with the opportunity to comment on transport projects being delivered in its Local Board Area.

48. In this reporting period, four consultations were sent to the Board.

Gregory Place, Mt Roskill	AT is proposing to put broken yellow lines along the southern side of Gregory Place, including parking removal. This is to ensure that parked vehicles do not block access along this narrow road.	Circulated 17 January, feedback by 7 February 2018.
Elphinstone and Greenville Rd, Mt Roskill	AT is proposing to install BYLS at the intersection of Elphinstone Avenue and Greenville Avenue, along the northern side of Greenville Avenue, and around the end of Greenville Avenue, Mt Roskill. Greenville Avenue is 6 metres wide with parking on both sides. This causes issues for larger vehicles as there isn’t enough road width to manoeuvre safety, especially for rubbish collection trucks.	Circulated 19 Jan 2018, feedback by Feb 2, 2018.
Carlton Street, Hillsborough	As part of a new bus route, Carlton Street is proposed to be upgraded, with speed cushions replacing the existing speed tables. The speed table outside 18 Carlton St will be replaced with a bus friendly speed table. This will ensure buses have optimal travel times along the route, as well as reducing driver and passenger comfort, as buses are wide enough to avoid slowing significantly at the speed cushions.	Circulated 25 January 2018 – feedback by 9 Feb 2018
Betts Avenue, Mt Roskill	AT is proposing to install broken yellow lines (no stopping at all times restrictions) on the eastern side of Betts Avenue, including parking removal. There is currently parking on both sides of the street prior to the turning circule at the end of the road. As the road is quite narrow, having parked cars on either side of the street results in insufficient road width for vehicles to manoeuvre safely.	31 January 2018, feedback by 9 February 2018
Aldersgate, Hillsborough	AT is proposing to install broken yellow lines at two locations on Aldersgate Road in Hillsborough, including parking removal. This proposal will reduce visibility issues resulting from vehicles parking along these stretches of road.	31 January 2018, feedback by 15 February 2018.

Tauākī whakaaweawe Māori / Māori impact statement

49. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

50. Financial implications relating to the Board’s transport capital fund have been discussed above.

Ngā raru tūpono / Risks

51. Risks relating to the Board’s transport capital fund were discussed above.

Ngā koringa ā-muri / Next steps

52. The next steps for the Board to consider are which projects they wish to support by resolution and allocate budget for.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	AT’s Quarterly Report, Oct-Dec 2017	25
b ⇩	AT’s School Report, Oct-Dec 2017	35

Ngā kaihaina / Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

15 February 2018

Puketāpapa Quick Response, Round Two 2017/2018 grant applications

File No.: CP2018/00299

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to present applications received for Puketāpapa Quick Response, Round Two 2017/2018. The local board is required to fund, part-fund or decline these applications.

Whakarāpopototanga matua / Executive summary

2. The Puketāpapa Local Board adopted the Puketāpapa Local Grants Programme 2017/2018 on 16 March 2017. The document sets application guidelines for contestable community grants.

3. The local board is required to allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

4. The Puketāpapa Local Board has set a total community grants budget of $72,000 for the 2017/2018 financial year. A total of $12,000, from this budget, was set for the three quick response grant rounds. A total of $60,000, from this budget, was set for the two local grant rounds.

5. A total of $31,680 was allocated in Local Grants, Round One 2017/2018, leaving a total of $28,320 to be allocated. A total of $3,626 was allocated in Quick Response, Round One 2017/2018, leaving a total of $8,374 to be allocated to two quick response rounds.

6. Four applications were received for Puketāpapa Quick Response, Round Two 2017/2018, requesting a total of $7,604. (see Attachment B).

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) agree to fund, part-fund or decline each application in Puketāpapa Quick Response, Round Two, listed in Table One.

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
QR1815-202	Urdu Hindi Cultural Association of New Zealand	Towards venue hire, sound systems and musician fees for Ghazal night, a poetry event	$832.00	Eligible
QR1815-211	Ekarasa Mara Doblanovic The Oryza Foundation for Asian Performing Arts	Towards artist materials, installation assistants, ‍exhibition materials and equipment and exhibition display costs for “Imagine The Land” a collaborative art project	$5,000.00	This application exceeds the amount for quick response rounds but is being held as part of the Auckland Arts Festival in March 2018 and does not align with the local grant round dates for 2018.
QR1815-204	Eritrean Community Incorporation	Towards costs of outings such as museums and swimming pools and hiring a bus for the community support group	$1,000.00	Eligible
QR1815-213	Helen Fergusson	Towards venue hire, movement practitioner costs and assistant costs for two free movement classes in Mount Roskill	$772.00	Eligible
Total			$7,604.00

Horopaki / Context

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Puketāpapa Local Board will operate three quick response and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The Puketāpapa Local Board has set a total community grants budget of $72,000 for the 2017/2018 financial year. A total of $12,000, from this budget, was set for the three quick response grant rounds. A total of $60,000, from this budget, was set for the two local grant rounds.

Tātaritanga me ngā tohutohu / Analysis and advice12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

13. One application (QR1815-211) exceeds the amount set for the Puketapapa quick response round. This project is being held as part of the Auckland Arts Festival in March 2018 and does not align with the local grant round dates for 2018. Therefore this application is being considered with the quick response round.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Puketāpapa Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application received through Puketāpapa Quick Response, Round Two is attached, see Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

17. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One organisation applying in this round has indicated their project targets Maori or Maori outcomes.

Ngā ritenga ā-pūtea / Financial implications

18. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

19. A total of $31,680 was allocated in Local Grants, Round One 2017/2018 and a total of $3,626 was allocated in Quick Response, Round One 2017/2018.

20. A total of $31,680 was allocated in Local Grants, Round One 2017/2018, leaving a total of $28,320 to be allocated. A total of $3,626 was allocated in Quick Response, Round One 2017/2018, leaving a total of $8,374 to be allocated to two quick response rounds.

21. In Puketāpapa Quick Response, Round Two 2017/2018, four applications were received, requesting a total of $7,604 (Attachment B).

Ngā raru tūpono / Risks22. The assessment process undertaken identifies any risks involved with funding each application. There are no significant risks identified in this grant round.

Ngā koringa ā-muri / Next steps

23. Following the Puketāpapa Local Board allocating funding for round two quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Puketāpapa Local Board Grants Programme 2017/2018	41
b ⇩	Puketāpapa Quick Response Round Two 2017/2018 application information	45

Ngā kaihaina / Signatories

Authors

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

15 February 2018

Auckland Council’s Quarterly Performance Report: Puketāpapa Local Board for Quarter 2 (1 October-31 December 2017)

File No.: CP2018/00684

Te take mō te pūrongo / Purpose of the report

1. To provide the Puketāpapa Local Board with an integrated quarterly performance report for quarter two, 1 October - 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter:

· The 2017 Puketāpapa Local Board Plan was launched at the Community Forum on 6 December 2017

· The annual Puketāpapa Christmas Festival was held in Three Kings Reserve on 2 December 2017

· The Mt Roskill Library delivered 39 preschool programmes to 1408 participants in the quarter two period

· A concept design for the renewal of the Arthur Faulkner Reserve tennis courts has been publically consulted on and presented to the local board’s green cluster working group as part of a proposed concept plan for Arthur Faulkner Reserve

4. The snapshot (Attachment A) indicates performance against the agreed 2017/2018 work programmes is tracking positively.

5. All operating departments with agreed work programmes (Attachment B) have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (behind delivery, significant risk):

· Roskill Youth Zone – replace washdown tank

· Pah Homestead – reseal four carparks

· Freeland Reserve – install paths

· Keith Hay Park – install lighting

· Richardson Road car park – develop shared path

6. The overall financial performance for quarter two 2017/2018 is unfavourable compared to the budget. There are some points for the board to note:

· Puketapapa Local Board capital investment for the period was $0.8m and net operational cost of service was $4.0m.

· Operating expenditure is 2% above budget due mainly to higher full facility contract maintenance than planned. Operating revenue is 16% above budget as a result of increased community facility hire.

· Capital expenditure is 66% under budget. The main drivers were streetscape improvements, sports field improvements and parks asset renewals.

· Attachment C contains further detailed financial information.

7. The key performance indicators show a trend of delivery that is meeting the indicators, with the exceptions being in the areas of community services and environmental management. These are explained further in detail in the report and in Attachment D.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) receive the performance report for the financial quarter ending 31 December 2017.

Horopaki / Context

8. The Puketāpapa Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 15 June 2017

· Parks, Sport and Recreation; approved on 18 May 2017

· Libraries and Information; approved on 8 June 2017

· Community Facilities: Build Maintain Renew; approved on 8 June 2017

· Community Leases; approved on 8 June 2017

· Infrastructure and Environmental Services; approved on 18 May 2017

· Local Economic Development; approved on 8 June 2017

9. The work programmes are aligned to the 2014 Puketāpapa Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for Quarter two

10. The Puketāpapa Local Board has a number of key achievements to report from the quarter two period, which include:

· The 2017 Puketāpapa Local Board Plan launch at the Community Forum on 6 December 2017. The plan is a strategic document that will set the direction of the local board over the next three years

· The annual Puketāpapa Christmas Festival which was held in Three Kings Reserve on 2 December 2017. An estimated 1,800 people attended the event, a 20% increase in event attendance from 2016 (ID 311)

· The Mt Roskill Library’s delivery of 39 preschool programmes to 1408 participants during the quarter two period. The programme encourages active movement, early literacy and supports parents and caregivers participate confidently in their children’s early development and learning (ID 1303)

· The local board’s approval of the Becoming a Low Carbon Community: An Action Plan on 14 December 2017. The plan provides strategic direction on local board activities that lower the community’s carbon footprint (ID 149)

· The local board’s collaborated with the NZ police, Albert-Eden Local Board and Auckland Council’s Community Empowerment Unit to deliver a Safe and Resilient Asian Community Forum on 11 October 2017 at the Fickling Convention Centre.

Key project updates from the 2017/2018 work programme

11. The following are progress updates against key projects identified in the Puketāpapa Local Board Plan and/or Local Board Agreement:

· A concept plan for Arthur Faulkner Reserve has been publically consulted on and presented to the local board at the board’s green cluster working group in November. A concept design for the renewal of the Arthur Faulkner tennis court has been included in this plan (2918). The Mt Roskill Tennis Club Inc is considering the concept design in discussions regarding a new lease agreement (ID 1619)

· Stage one of the Fearon Park – Harold Long Reserve linkage improvements has been completed (ID 2514)

· The local board has approved the following proposed projects: Waikowhai Walkway Action Plan, Waikowhai Reserve Concept Plan, Freeland Reserve Plan Modifications, May Road War Memorial Concept Plan, Accessible Parks and Diverse Communities report (ID 799)

· The local board has workshopped the future Puketāpapa Open Space Network Plan ‘key moves’. The plan is a 10 year document to guide the development of open space provision in Puketāpapa

· Applications for the Puketāpapa Youth Panel are open, with selection of future panel members planned for quarter three (ID 710)

· Two demonstrations and videos were delivered under the Healthy Puketāpapa Community Kai programme (ID 346)

· New cricket practice nets and pitches have been installed at Keith Hay Park, along with a sand carpet renewal ready for the cricket season (ID 3036 & 3037)

· The local board approved five Quick Response Round 1 applications totaling $3,626. These included two arts and culture applications, two community applications and one events application. The local board also approved one event application during Local Grant Round 1 for $2,899

· The local board approved five community leases. These are: Bhartiya Samaj Charitable Trust at 13 May Road, Mt Roskill; Auckland Playcentres Association Inc – Hillsborough at 21 Currie Avenue, Hillsborough; Auckland Very High Frequency Group Inc at 33 Foch Avenue, Mt Roskill; and The Waiata Epsom Tennis Club Inc at 22-24 Fernleigh Avenue, Mt Roskill

Key performance indicators

12. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Puketāpapa Local Board’s measures, showing how we are tracking after the second quarter of FY18.

13. The year-end outlook is that 44 per cent of measures will not achieve target.

14. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

15. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

16. The key performance measures which have not been achieved are:

· Percentage of funding/grant applicants satisfied with information, assistance and advice provided

· Percentage of Aucklanders that feel connected to their neighbourhood and local community

· Percentage of attendees satisfied with council delivered and funded local events

· Percentage of Aucklanders that feel their local town centre is safe (night)

· Percentage of community facilities bookings used for health and wellbeing related activity

· Proportion of local programmes that deliver intended environmental actions and/or outcomes

17. Attachment D contains further detailed KPI information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. This report informs the Puketāpapa Local Board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

19. The Walmsley and Underwood Reserves community-led Te Auaunga placemaking project (ID 707) provides an understanding of Nga-aro takaro (Maori play) and introduces young people to the historic social norms of Maori society. It includes the creation of hupara, Maori artefacts created from natural material that will be integrated into the reserves redevelopment and provide play opportunities for children. The programme will begin in Quarter three.

20. A workshop was held with the local board in quarter two to discuss the scope and direction of the Creating a Maori Identity project (ID 1186). Mana Whenua are providing direction on the methodology for Maori naming.

21. The Auckland Libraries bilingual 2017/2018 summer reading programme, Kia Māia te Whai - Dare to Explore (ID 1305) launched in December with Mt Roskill library promoting the programme by visiting local primary and intermediate schools throughout the local board area.

Financial performance

22. Operating expenditure is $94k over budget. The majority of the over spend relates to the full facility maintenance contract where fluctuations are expected until baselines at local board level are established over the year.

23. Operating revenue is $43k over budget in community facility hire due to greater utilisation of Wesley Community centre and Fickling Convention centre and timing of payment received on Pah Homestead café.

24. Overall capital spend is below budget by $1.6m mainly as a result of Streetscape improvements at (Mt Roskill/Dominion Road), car parking improvements at Harold Long and Fearon Reserve, Keith Hay Park - Noton Road and sportsfield improvements at Three Kings reserve, Mt Roskill War Memorial and Keith Hay Park.

25. Attachment C contains further detailed financial information.

Ngā ritenga ā-pūtea / Financial implications

26. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

27. The following risks have been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes:

28. Community Facilities: Investigate and Design

· Roskill Youth Zone – replace washdown tank (ID 2498). After investigations there is no work to be done relating to the replacement of a wash down tank

· Pah Homestead – reseal four carparks (ID 2503). This project has been deferred to financial year 2018/2019. Staff will seek guidance from the local board in quarter three regarding an additional top up for car parks from the local board discretionary funding in order to proceed in line with the master plan for the park

· Freeland Reserve – install paths (ID 2987). Project has been cancelled due to current development around the reserve by Housing New Zealand. The budget has been reallocated to the construction of a toilet at Walmsley Park

· Keith Hay Park – install lighting (ID 3423) and Richardson Road car park – develop shared path (3424). Projects have been merged with the Keith Hay Park renew Noton Road car park project. They are now captured under ID 3035

29. The following risks have been identified by operating departments where the progress and performance indicator has been reported as amber – some risk or issues, which are being managed:

Arts, Culture and Events: Arts & Culture

· JWAT Joint Liaison Board Relationship Agreement (ID 1998). The relationship agreement is dependent on the new lease agreement between Auckland Council and the James Wallace Arts Trust. It is anticipated that the leasing agreement and relationship agreement can be achieved in quarter three

Community Facilities: Investigate and Design

· Monte Cecilia Park – restore historic Whare (ID 2507). This project is on hold. Auckland Council is writing a business case for a grant to the Wallace Arts Trust as a contribution to the upgrade of the whare

· Arthur Faulkner – renew tennis courts (ID 2918). Project on hold pending the approval of a concept design by the local board.

· Keith Hay Park – renew car park – Noton Road (ID 3035). Delays due to potential budget shortage, ecological restoration consideration and consent needed to plant on private school land

Community Facilities: Project Delivery

· Pah Homestead – install HVAC system (ID 2504). The challenges of providing high quality air conditioning, the operation of the facility and heritage considerations are being considered. A climate control specialist has been engaged to provide a cost estimate.

· Belfast Reserve – renew structure and furniture (ID 2515). The renewal exceeds budget allocated. This is primarily due to significant estimated labour costs as a result of limited access, as well as the long and narrow track.

· Waikowhai – install coastal boardwalk – stage 2 (ID 3240). The processing of the resource consent application has had its time extension doubled due to the complicated nature of the application.

Infrastructure and Environmental Services: Development Programme Office

· Mount Roskill and Dominion Road streetscape improvements (ID 873) and Mount Roskill village revitalisation (ID 1929). Auckland Transport's Dominion Road streetscape upgrade project is on hold pending the new government's emerging transport policy (and funding priorities). This upgrade will be discussed with the local board in quarter three.

Infrastructure and Environmental Services: Environmental Services

· Bus subsidies for participation in education for sustainability (ID 73). Uptake by schools has been lower than expected to date. Further promotion will take place in quarter three (term one of the school year).

Infrastructure and Environmental Services: Healthy Waters

· Manukau Harbour Forum (ID 54). Staff are yet to confirm the details of the communications programme. This may impact on the ability to fully expend the budget by the end of the financial year.

Community Facilities: Community Leases

· Mount Roskill Tennis Club Inc (ID 1619). The club needs to see the finalised concept plan for Arthur Faulkner Reserve in order to make a decision on the future use of the building. The options for the club to consider are for Auckland Council to grant a new community lease to the club for the footprint of the building and a non-exclusive licence to occupy for the use of the tennis courts or the possible surrender of the lease.

Ngā koringa ā-muri / Next steps

30. The Local Board will receive the next performance update following the end of quarter 3, March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Snapshot 2017/2018	77
b ⇩	Work Programme 2017/2018 Update	79
c ⇩	Financial Performance	105
d ⇩	Performance Measure Outlook	113