Agenda of Papakura Local Board

The meeting will being with a prayer.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 13 December 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Awhi House Six Month Report - Violet Slade, Te Whanau Hapori

Te take mō te pūrongo / Purpose of the report

1. Violet Slade from Te Whanau Hapori, will present the Te Whanau Hapori Charitable Trust’s 6 month report for the period ended 10 September 2017 for activities undertaken at Awhi House.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) thank Violet Slade from Te Whanau Hapori, for presenting the Te Whanau Hapori’s Charitable Trust’s six month report for activities undertaken at Awhi House, Smiths Avenue, Papakura.

Attachments

a Awhi House - Te Whanau Hapori Charitable Trust six month report for the period ended 10 September 2017.................................................. 203

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Papakura Local Board

28 February 2018

Auckland Transport update - February 2018 to the Papakura Local Board

File No.: CP2018/01665

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to provide an update on the current status of the Local Board Transport Capital Fund (LBTCF), respond to resolutions made by the Papakura Local Board and provide transport related information on matters of specific application and interest to the Papakura Local Board and its community.

Whakarāpopototanga matua / Executive summary

2. This month’s report provides a summary of information on the following matters:

a. Auckland Transport’s ‘draft Regional Land Transport Plan’.

b. Progress on the current local boards Transport Capital Fund projects.

c. Responds to local boards resolutions.

d. Update on March Madness on the public transport network.

e. Update on Safer Communities Project in Papakura.

f. Transport Statistics reporting.

g. Update on Papakura Train Station gating project.

h. Footpath repair on Settlement Road.

i. Standing item on New Rollerson road footpath.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) note the Auckland Transport update for February 2018

Horopaki / Context

Regional Land Transport Plan (RLTP)

3. In the next few months a key strategic transport priority for the Papakura Local Board is the development of the Regional Land Transport Programme (RLTP).

4. The RLTP is Auckland Transport’s budget for the next 10 years, with a specific focus on the next 3 years. The budget is set by Auckland Council in discussion with the New Zealand Transport Agency (NZTA). Initial drafts of the list of projects in the RLTP have been circulated to local board members and councilors, and in the next two months, local boards will have the opportunity to assess the updated list and advocate for projects to be re-prioritised.

5. Auckland Transport strongly advises all local boards to engage in the RLTP process. This is the key opportunity for the Papakura Local Board to advocate for key transport projects that have been identified in their local board plan to be prioritized such as the Grade Separation in Takanini, prioritisation of the Mill Road project, upgrades to the Papakura and Takanini Park and ride and advocacy for the third rail line south of Papakura.

Auckland Transport Quarterly report

6. Auckland Transport provides regular quarterly reports about the organisation’s activities both locally and regionally.

7. Attachment A provides information about Auckland Transport’s regional and local activities

8. Attachment B provides information about Auckland Transport’s work with local schools

Tātaritanga me ngā tohutohu / Analysis and advice

9. This section covers the analysis and advice related to the Local Board Transport Capital Fund (LBTCF) Projects.

Local Board Transport Capital Fund

10. The Papakura Local Board has discretionary funding available for transport related capital projects in the local board area of approximately $300,000 per annum.

11. The local board’s current LBTCF projects are summarised in the table below:

Table 1 – Local Board Transport Capital Fund Summary Table

Project Name	Problem or Opportunity Being Addressed	Current Status
Relocation of existing cycleway on Great South Road, Takanini.	On-road cycle lane is perceived to be unsafe and rarely used.	Rough order of costs were authorised by the Papakura Local Board in May 2017. Estimated cost is approximately $4m. At this time, funding is unavailable to deliver this project. An investigation into replacing the on-road cycle-lane with a bus /T2-3 lane along Great South Road has been initiated and presented to the local board at a workshop on 11 October 2017. This project is also currently on hold.
Relocation of pedestrian crossing on East Street, Papakura.	Existing pedestrian crossing seen as a potential safety hazard and located in the wrong position.	Rough order of costs were requested by the local board in May 2017 Investigations including pedestrian counts have been completed. A briefing was provided to the local board on 22 November 2017 with the proposed locations for crossings. Currently a scheme plan and costings are being developed. This will be reported back to the local board in March 2018.
Raised pedestrian crossing for Wood Street, Papakura.	Lack of safe pedestrian crossing on Wood Street and speeding.	Rough order of costs were requested by the Papakura Local Board in May 2017 Investigations including pedestrian counts have been completed. A briefing with the local board was held 22 November 2017 with the proposed locations for crossings. Further feedback from local board members regarding the traffic safety of the intersection at Wood/ Menary and Union Streets has also been included as part of this project. The installation of ‘No Stopping At All Time’ lines on the corners of this intersection will improve pedestrian and traffic safety. This work is at scheme plan phase and costings are expected to be completed in March 2018 and reported back to the local board shortly thereafter.
Signage Plinth at Papakura Train Station.	Lack of way-finding signage at the Papakura Train Station.	Rough order of costs were requested by the Papakura Local Board in May 2017. An estimate of $15k for a signage plinth at the train station has been provided. Papakura Local Board request that this project be put on hold until a rough order of costs for an electronic notice board was provided. The board may wish to progress this project as Auckland Transport has confirmed that it cannot deliver the electronic notice board.
Walkway/ Cycleway across Pahurehure Inlet.	Lack of pedestrian link between Longford Park and Pahurehure Esplanade Reserve.	Rough order of costs were requested by the Papakura Local Board in May 2017. Estimates based on similar projects in the region exceed $3 million. This exceeds the current balance of the LBTCF and no alternative funding could be confirmed for this proposal. Therefore this project will not be progressed at this time.
Priority Greenway Project 12 from the Papakura Greenways Plan - Elliot Street to Freelance Terrace.	No off-road cycleway/ pedestrian link to SH1 cycleway / walkway currently under development.	Rough order of costs were requested by the local board in August 2017. A firm estimate of costs requested by the Papakura Local Board in November 2017. The local board formally resolved at the November 2017 meeting to allocate $1.28m for the design and delivery of 650m by 3m wide boardwalk with handrails and concrete connections at either end, also known as Priority Greenway Project 12 from the Papakura Greenways Plan. This boardwalk will link the existing boardwalk around the Pahurehure inlet to the proposed bridge over State Highway 1 and shared pathway currently under construction by New Zealand Transport Agency. Currently the project is being scoped and discussion are underway with the Auckland Council Parks team who will manage the project on behalf of Auckland Transport.
Electronic notice board including maintenance costs.	Lack of way-finding signage at Papakura Train Station.	Rough order of costs were requested by the Papakura Local Board in August 2017. The provision of this type of signage does not meet the LBTCF criteria as it does not have a transport related purpose. This project cannot be delivered by Auckland Transport.

Responses to Local Board resolutions

12. The resolutions made at the 13 December 2017 meeting and Auckland Transport’s responses are provided in the table below (resolution number PPK/2017/269).

Table 2 – responses to local board resolutions

That the Papakura Local Board:
b) reiterate its concern at the ongoing delays being experienced in relation to Auckland Transport’s lodgement of the business case to the New Zealand Transport Agency (NZTA) for funding for the multi-storey park and ride facility at the Papakura train station and urgently request confirmed timeframes for lodgement.	Though there have been delays in completing the business case for NZTA funding, as previously reported, this project is still progressing and is a committed project. A recent development regarding a proposed expansion of the existing bus station will impact on the Park and Ride project as the expansion will extend into the Park and Ride site. Auckland Transport are currently assessing options and the impact of the bus station expansion to the Park and Ride project. The business case to NZTA is expected to be finalised in March for lodging with NZTA shortly after. This will impact on the construction timeline which at this early stage, is unlikely to take place this financial year. Updates of the progress of this project will be formally reported back to the local board via the monthly reports.
c) request an update on the timeframe for the replacement of the covered walkway panels at the corner of Averill Street and Railway Street West.	Majority of the work was completed on the week of the 16th of February 2018. This included an extension of the curb to reduce risk of damage to the cover over the walkway, repair to the previously damaged sections of structure framework of the cover, replacement of the glass on the covered walkway and formalisation of bus layovers on Railway Street West, Opaheke, O'Shannessey Streets and Chapel Road.
d) request Auckland Transport to undertake an investigation into the Pararekau Road drainage project and provide an explanation for the length of time it has taken to complete the project and report this back to the board at the 28 February 2018 business meeting.	The management of access to the road corridor is a regulatory function of Auckland Transport. Requests to undertake work in the road corridor by utility operators or private developers are required to be approved within the statutory timeframe of 15 working days of receipt of a complying application as specified by the National Code of Practice for Utility Operators' Access to Transport Corridors In the majority of cases, these approvals are tied to an approved council consent with conditions for a traffic management plan and a requirement to apply to Auckland Transport for Corridor Access Request (CAR) to undertake those works. The works on Parerekau Road are part of major infrastructure works for the provision of stormwater services for 2 private developments on the Hingaia Peninsula. These projects were consented and approved to undertake works within the road corridor. The first stage of work, started in January 2017 and was expected to take 3 months, but due to unsuitable ground conditions, required an extension of 3 months to complete the works. Stage 2 of the works could only take place on the completion of the first stage of works and is currently on schedule and nearing completion. Works are due to be completed in March 2018 at the latest. On the completion of the works, the road will be reinstated by the contractor and audited by Auckland Transport. As part of the works, one of the contracting companies installed drainage on sections of the western side of Pararekau Road, at their own cost, which has seen an improvement to drainage on that side of the road. Auckland Transport’s Compliance Auditing team have also confirmed that they have been monitoring the traffic management on Parerekau Road on a regular basis over the past year and that the contractors have complied with their consents and traffic management plans.
e) request Auckland Transport to investigate the cost of removing the cycleway along the Great South Road altogether.	Removal of a cycleway is not in keeping with current Auckland Transport policy. As previously advised to the local board, there is currently an investigation into replacing the existing cycleway along Great South Road, Takanini with a bus/ T2/3 lane. This was discussed in workshop with local board members on the 11 October 2018 and feedback was received from the local board. Preferences from elected members included the provision of an off-road shared cycle/ pedestrian path and the on-road facility to accommodate a T2/3 lane rather than being a permanent bus lane. Currently this project is on hold pending decisions related to funding.
f) request Auckland Transport to reduce the speed limit on Airfield Road outside the Holy Trinity School to 40 km/h.	The conditions for reducing the speed outside a school are currently are set by NZTA, Traffic Note 37 - 40km/h variable speed limits in school zones - guidelines', which is appended to this report as attachment C. As specified in NZTA Traffic Note 37, Holy Trinity School does not meet the requirements for a variable speed reduction on Airfield Road. A workshop is being arranged with Auckland Transport’s Senior Road Safety Engineer to discuss the concerns of the board and to determine whether there are other options available to the local board.
g) request a meeting to be organised with board members, the ward councillors and Auckland Transport’s Chief Executive to discuss the application of the policy around speed limits outside schools and other transport related matters in the Papakura area.	The new Chief Executive (CE) Shane Ellison, was appointed to his role with Auckland Transport in December 2017. His current priorities are to establish relationships with institutional partners (i.e. Auckland Council, CCO's, NZTA, MoT, KiwiRail, etc.) and develop a detailed understanding of Auckland Transports operations. The CE has stated that as soon as possible, he will establish direct relationships with local boards and come out to meet them. The issues relating to speed limits raised in this resolution and other transport matters can be raised with the CE at this time. As requested at the 7 February 2018 workshop, a workshop is being arranged to discuss the local boards concerns about the speed limits around schools.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Consultation

13. Auckland Transport provides local boards with the opportunity to comment on transport projects being delivered in the Papakura Local Board area.

14. In the reporting period December 2017 to January 2018, no projects were put forward for comment by the Papakura Local Board.

Traffic Control Committee (TCC) decisions

15. Traffic Control Committee decisions within the Papakura local board area are reported on a monthly basis. There were no decisions for the period December 2017 to January 2018.

March Madness

16. March is usually the busiest period for public transport as students head back to school and people return from the summer break and settle back into work. To address this peak usage period, Auckland Transport is planning to increase services to cope with the increased numbers of customers using public transport in late February and March.

17. Additional bus capacity is being provided on main corridors in addition to the recent greater capacity provided in June and December 2017 with full service network upgrades in West and East Auckland which provide a good base for March Madness annual transport demand peak.

18. Additional rail capacity provided for the morning peak mean that during peak times, all services on the Western, Eastern and Southern Lines are six-car sets.

19. Close monitoring of all ferry services will be undertaken in particular on Hobsonville and West Harbour with additional capacity potentially available if necessary.

Transport Statistics reporting

20. Overall public transport totalled 91.1 million boardings in the 12 months to December 2017, an increase of 7.4 percent, or 6.3 million boardings. .

21. Rail boardings totalled 20.4 million in the 12 months to December 2017, an increase of 12.3 percent, or 2.2 million boardings.

22. Bus boardings totalled 64.5 million in the 12 months to December 2017, an increase of 6.5 percent, or 3.9 million boardings.

23. Ferry boardings totalled 6.2 million in the 12 months to December 2017, an increase of 2.1 percent, or 0.1 million boardings.

24. Cycling counts continue to grow. The carrying capacity of a protected cycleways is 4500 people per hour.

25. Our 13 CBD cordon cycle counters recorded a total of 173,000 for March last year (about 5,500 per day) which is normally the busiest month of the year because of good weather and students cycling.

26. 5.2 kms of cycleways have been added to the regional cycle network since July 2017.

27. Regarding roads, we have undertaken an overall network snapshot of levels of congestion on the network for the past two weeks compared to the same period last year for the morning peak hour.

28. We can confirm that February 2018 is similar (in fact still slightly better) to the same time last year.

	Feb-17	Sep-17	Feb-18
Congestion Level of Service	32%	25%	30%
Average Speed	33	35	33

29. Congestion level of service is the percentage of the arterial network that operates at travel speed of slower than half the posted speed limit (i.e. slower than 25km/h for 50km/h roads). This is for the peak hour 7:30 to 8:30am.

30. Average speed is the average over the arterial network.

31. Typically, for the last week weeks of February, the congestion continues to get slightly worse, peaking to an expected 33% of the network being considered congested in March.

Safer Communities project – Papakura

32. Papakura has been selected as one of three locations for the Safer Communities Project to be initially trialled. The Safer Communities Project seeks to improve road safety in communities and promote active modes of transport by improving pedestrian infrastructure.

33. The Safer Communities Project aims to:

· Make Papakura more ‘walkable’

· Improve safety and ease of walking for pedestrians

· Make it easier for people to connect with train and buses

34. This project examines how the active transport network can be developed to support the growth in future population and employment density by:

· Investigating and recommending improvements that promote and attract active transport modes.

· Focusing on strategic improvements, rather than on specific isolated treatments.

· Identifying treatments that could attract new users.

· Reducing safety risks for pedestrians and other road users, particularly around schools, transport hubs and town centres.

35. The community feedback from consultation, which was held in October 2017, has been collated and is being used to develop a priority list of projects to improve the walkability in and around the Papakura Town Centre. A workshop is to be held on the 21 February 2018 to present the feedback from the community and seek input from the local board.

36. This project is expected to be delivered over the next 2 years and take into account the work by the Papakura Commercial Project, Integrated Area Plan for Manurewa, Takanini and Papakura and the recent Safety Audit of the Papakura Town Centre by Auckland Councils Empowering Communities unit.

Papakura Train Station gating project

37. Auckland Transport is currently nearing the completion of a region wide programme to install electronic ticket gates at various stations on the rail network. This includes Papakura which is set to be operational in June 2018. This is part of a programme to improve public transport safety and security across the rail network. Papakura was reported at 18.5% fare evasion.

Works include the installation of fencing and electronic ticket gates at 2 locations on the Papakura station which will be staffed during operational hours. The footbridge access will remain open 24/7.

38. This project has an estimated cost of $1.65M

Footpath repair on Settlement Road

39. A request was received from a member of the public via the chair of the Papakura Local Board to repair of the footpath outside Papakura Intermediate on Settlement Road in March 2017. The works were scheduled for July 2017 but unfortunately were not carried as advised to the local board.

40. The request for the footpath repair was recently raised and contractors have been out to meet with the Principal of the school to organise a suitable time to undertake the works. An update of when those works will take place will be provided to the local board once those details are confirmed.

New Rollerson Road footpath

41. Auckland Transport has a list of approximately 500 sections of new footpath for consideration across Auckland.

42. A section of Rollerson Road, Papakura, currently only has a footpath down the western side of the street. A footpath was not installed when the area was first established.

43. A request for a footpath to be installed the opposite side of the street has been received and is prioritised for investigation and design in 2017/18 and constructed in 2018/19.

Tauākī whakaaweawe Māori / Māori impact statement

44. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

45. The Papakura local boards only budget implication is related to the LBTCF. The current financial status of the LBTCF is provided below.

Table 3 – Transport Capital Fund Summary

Papakura Local Board Transport Capital Fund financial summary
Total funds available in current political term	$1,465,381
Amount committed to date on projects approved for design and/or construction	$1,436,237
Remaining Budget left	$29,144

Ngā raru tūpono / Risks

46. No significant risks have been identified.

Ngā koringa ā-muri / Next steps

47. Auckland Transport provides the Papakura Local Board with the opportunity to comment or make requests through resolution on transport projects and issues being delivered in the local board area.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport report on activities in the Papakura Local Board area and on regional projects for the quarter October - December 2017	19
b ⇩	Travelwise Schools activities in the Papakura Local Board area for the quarter October - December 2017	31
c ⇩	New Zealand Transport Agency (NZTA) Traffic Note 37 - 40km/h variable speed limits in school zones guide	33

Ngā Kaihaina / Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Manoj Ragupathy – Relationship Manager Manurewa & Papakura

Papakura Local Board

28 February 2018

Amendment to resolution for a licence to occupy on Keri Downs Park, 200R Dominion Road, Papakura

File No.: CP2018/00296

Te take mō te pūrongo / Purpose of the report

1. To amend the 25 October 2017 resolution which granted a new licence to occupy to the Papakura Tongan Community Association on Keri Downs Park in Papakura, to reflect the new legal name of the tenant.

Whakarāpopototanga matua / Executive summary

2. At the Papakura Local Board meeting on 25 October 2017, the board approved two licenses to occupy to two Tongan community garden groups on Keri Downs Park (PPK/2017/228). One group, the Papakura Tongan Community Association Incorporated, needed to re-register with the New Zealand Companies Office as their registration was removed in August 2015.

3. Under the terms of the Community Occupancy Guidelines 2012 a group must be a legal entity that is registered with the New Zealand Companies Office as an incorporated society or charitable trust to be eligible for a licence to occupy (or community lease). The group was registered under the name of Papakura Tongan Otu Motu Anga’ofa Society Incorporated on 14 December 2017. Staff request that the resolution be amended to reflect the new name of the group.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) amend resolution number PPK/2017/228 from the meeting of 25 October 2017 to read:

That the Papakura Local Board:

b) grant a licence to occupy, under the Local Government Act 2002, to the Papakura Tongan Otu Motu Anga’ofa Society Incorporated, for the land at Keri Downs Park, 200R Dominion Road, Papakura (outlined in blue in Attachment B to the report entitled “Licence to occupy for community garden at Keri Downs Park, 200R Dominion Road, Papakura”) under the following terms and conditions:

i) Term – one (1) year commencing 1 October 2017, with one, one (1) year right-of-renewal upon registration with the New Zealand Companies Office;

ii) Rent - $1.00 (plus GST) per annum, if demanded.

Horopaki / Context

4. At its 25 October 2017 meeting the local board granted a licence to occupy to the Papakura Tongan Community Association Incorporated, on condition of them being re-registered with the New Zealand Companies Office. The group had been struck-off in August 2015.

5. The board resolved under resolution number PPK/2017/228:

“That the Papakura Local Board:

b) grant a licence to occupy, under the Local Government Act 2002, to the Papakura Tongan Community Association Incorporated, for the land at Keri Downs Park, 200R Dominion Road, Papakura (outlined in blue in Attachment B to the report entitled “Licence to occupy for community garden at Keri Downs Park, 200R Dominion Road, Papakura”) under the following terms and conditions:

i) Term – one (1) year commencing 1 October 2017, with one, one (1) year right-of-renewal upon re-registration with the New Zealand Companies Office;

ii) Rent - $1.00 (plus GST) per annum, if demanded.”

6. The group’s application of 5 September 2017, to garden land at Keri Downs Park was in the name of the Papakura Tongan Community Association Incorporated. This group had originally held a memorandum of understanding (together with the ‘Ofa Relief Club Incorporated) with the Papakura District Council to establish a community garden on land at Keri Downs Park. This agreement terminated on 30 August 2013.

7. On 19 August 2015, the Papakura Tongan Community Association Incorporated was struck-off the New Zealand Companies Office register. A local board member has been working with the group to ensure they regained legal status with the New Zealand Companies Office.

8. Under the Community Occupancy Guidelines 2012 a licence to occupy can only be entered into with a group that is a legal entity and has a not-for-profit status. Eligible groups are required to be registered under the Incorporated Societies Act 1908 or the Charitable Trusts Act 1957.

9. The group was registered under the name of Papakura Tongan Otu Motu Anga’ofa Society Incorporated on 14 December 2017. The name translates as Papakura Tongan Island Friendly Society.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

10. The recommendations within this report fall within the local board’s allocated authority to grant licenses to occupy on local reserves in line with the Community Occupancy Guidelines 2012.

Tauākī whakaaweawe Māori / Māori impact statement

11. The recommendations within this report are procedural and therefore do not impact on Māori.

Ngā koringa ā-muri / Next steps

12. The licence to occupy will be redrafted in the new name of the group and sent to the group for execution.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā Kaihaina / Signatories

Authors

Jenny Young – Community Lease Advisor

Authorisers

Kim O’Neill – Head of Stakeholder and Land Advisory

Manoj Ragupathy – Relationship Manager Manurewa & Papakura

Papakura Local Board

28 February 2018

Approval for two new road names in the Pakenham Group Limited subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini.

File No.: CP2018/00385

Te take mō te pūrongo / Purpose of the report

1. To seek approval from Papakura Local Board to change two previously approved road names for new public roads in the Pakenham Group Limited subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3. The applicant, Pakenham Group Limited, has submitted the following road names:

Road	Type	Preferred	Alternate 1	Alternate 2
3	Street	Canopy	Grandifolia	Mikimiki
4	Road	Branch	Rangiora	Koroheke
8	Road	Earlywood	Twig	Deciduous

4. All of the proposed road names are deemed to meet the criteria and are acceptable to both NZ Post and Land Information New Zealand (LINZ).

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve a changed road name Canopy Street for the new public road Road 3 with currently approved name Heartwood Street within the residential subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini

b) approve a changed road name Branch Road for the new public road Road 4 with currently approved name Red Beech Road within the residential subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini

c) approve a changed road name Earlywood Road for the new public road Road 8 with currently approved name Hardwood Road within the residential subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini

Horopaki / Context

5. Papakura Local Board approved the previous names for Roads 3, 4 and 8 as follows:

26 April 2017 - Heartwood Street, Red Beech Road and Hardwood Road approved with 9 other road names in resolution PPK/2017/64. Two other names were approved 24 May 2017 in resolution PPK/2017/98.

On 10 January 2018 all 14 names were notified to LINZ.

On 15 January 2018 LINZ advised that there was a conflict with similar sounding names within the subdivision and at Red Beach and Harwood Road at Otara and Mount Wellington.

Tātaritanga me ngā tohutohu / Analysis and advice

6. According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name for local board approval.

7. Auckland Council’s road naming criteria typically requires that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity feature; or

· an existing (or introduced) thematic identity in the area.

8. Names need to be easily identifiable and intuitively clear, thus minimising confusion.

9. The three new public roads to be renamed service properties within the subdivision and are shown on Attachment A.

10. The applicant has proposed the road names listed in the table below. All names meet the criteria through maintaining the arboreal theme of the other roads within this subdivision.

Proposed New Road Names	Meaning
Road 3	(existing name Heartwood Street)
Canopy Street (preferred)	Top layer of trees
Grandifolia Street	Type of NZ native tree
Mikimiki Street	Type of NZ native shrub
Road 4	(existing name Red Beech Road)
Branch Road (preferred)	Part of a tree extending from the trunk
Rangiora Road	Type of NZ native tree
Koroheke Road	Elderly of male status, acknowledging the ancient forests (Iwi request)
Road 8	(existing name Hardwood Road)
Earlywood Road	Part of a tree that is produced earlier in the growing season
Twig Road	Branch of a tree
Deciduous Road	Tree that sheds leaves annually

11. The road naming criteria suggests that the road types could be referred to as:

Owner	Type	Guideline Description	Applicant Preferred
Public	Street	Public roadway in an urban area, especially where paved and with footpaths and buildings along one or both sides	Street
Public	Road	Open roadway primarily for vehicles	Road

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to local boards. A decision is sought from the Papakura Local Board in this report.

13. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

14. Local iwi were consulted when the original road names were put forward for consideration in April 2017. Iwi provided suggested names at that time. No further consultation has been undertaken for this report.

Ngā ritenga ā-pūtea / Financial implications

15. The cost of processing the approval of the proposed new road names is recoverable for the applicant in accordance with Auckland Council’s administrative charges.

16. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

17. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the application.

Ngā koringa ā-muri / Next steps

18. Approved road names are notified to LINZ who record them on their New Zealand wide land information database which includes street addresses issued by councils. On completion of the subdivision through meeting all the resource consent conditions, the roads can be legalised and new property titles issued.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Location Plan of Changed Road Names	51

Ngā kaihaina / Signatories

Authors

Philip Steven - Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

28 February 2018

New Road Name Approval for the residential subdivision by Dawson Land Investments Ltd at 200 and 204 Hingaia Road, Karaka

File No.: CP2018/00741

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Papakura Local Board for names for new roads and a private access lane created by way of subdivision at 200 and 204 Hingaia Road, Karaka.

Whakarāpopototanga matua / Executive summary

3. Following assessment against the road naming criteria, the road names ‘Lusitano Drive,’ ‘Exmoor Road,’ ‘Fjord Way’ and ‘Falabella Lane’ (applicant’s preferred road names) were determined to meet the road naming guidelines criteria.

4. Local iwi groups were consulted and responses were received from Te Kawerau A Maki, Ngaati Whanaunga, Ngati Paoa and Ngati Tamaoho. Te Kawerau A Maki and Ngati Paoa deferred to other mana whenua who have historical interest in the area. Ngati Tamaoho recommended a list of road names. No iwi objected to the applicant’s proposed names.

5. The names ‘Lusitano Drive’, ‘Exmoor Road’, ‘Fjord Way’ and ‘Falabella Lane’ proposed by the applicant and the alternative names ‘Noriker Drive’, ‘Koiora Drive’, ‘Arabian Road’, ‘Piringa Road’, ‘Westphalian Way’, ‘Kuumete Way’, ‘Kiso Lane’ and ‘Tokara Lane’ are proposed for approval by the Papakura Local Board, as well as ‘Kabardin Street’ and Kaimanawa Road’ for the extensions of the relevant roads.

Ngā tūtohunga / Recommendation/s

That the :

a) Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road names ‘Lusitano Drive,’ ‘Exmoor Road,’ ‘Fjord Way’ and ‘Falabella Lane,’ proposed by the applicant, for the new roads and accessway created by way of subdivision at 200 and 204 Hingaia Road, Karaka, while noting that ‘Noriker Drive,’ ‘Koiora Drive,’ ‘Arabian Road,’ ‘Piringa Road,’ ‘Westphalian Way,’ ‘Kuumete Way,’ ‘Kiso Lane’ and ‘Tokara Lane’ also meet the road naming criteria.

b) Road names ‘Kabardin Street’ and ‘Kaimanawa Road’ be applied to the extensions of the relevant roads through 200 and 204 Hingaia Road.

Horopaki / Context

6. The Auckland Council Road Naming Guidelines states that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for local board approval.

7. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to local boards.

8. The residential subdivision is located to the southeast of Hingaia Road and will be serviced by three new roads off Hingaia Road and extensions to Kaimanawa Road and Kabardin Street. The applicant seeks to name the three roads and an accessway.

The applicant has proposed the following names for consideration for the roads created as part of the development at 200 and 204 Hingaia Road, Karaka.

Preference	Proposed New Road Name (Road 2)	Meaning
Preferred Name	Lusitano Drive	Portuguese horse breed
First Alternative	Noriker Drive	Austrian draft horse
Second Alternative	Koiora Drive	Life, living

Preference	Proposed New Road Name (Road 3)	Meaning
Preferred Name	Exmoor Road	British wild horse
First Alternative	Arabian Road	Arabian horse breed
Second Alternative	Piringa Road	Refuge, shelter (recommended by Ngaati Tamaoho).

Preference	Proposed New Road Name (Road 4)	Meaning
Preferred Name	Fjord Way	Norwegian draft horse
First Alternative	Westphalian Way	German warmblood
Second Alternative	Kuumete Way	Eponymous ancestor of Ngaati Tamaoho (recommended by Ngaati Tamaoho).

Preference	Proposed New Road Name (Accessway 2)	Meaning
Preferred Name	Falabella Lane	Miniature horse breed
First Alternative	Kiso Lane	Japanese native breed
Second Alternative	Tokara Lane	Japanese native breed

Road number	Name of extension
Road 5	Kabardin Street
Road 6	Kaimanawa Road

Accessway 2 Road 5 Road 6 Road 4

Tātaritanga me ngā tohutohu / Analysis and advice

9. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines;

10. All proposed road names are considered to meet the assessment criteria of the guidelines.

11. As the applicant’s preferred names (‘Lusitano Drive,’ ‘Exmoor Road,’ ‘Fjord Way’ and ‘Falabella Lane’) meet the criteria, they are recommended for consideration for approval, while noting that the alternative names (‘Noriker Drive,’ ‘Koiora Drive,’ ‘Arabian Road,’ ‘Piringa Road,’ ‘Westphalian Way,’ ‘Kuumete Way,’ ‘Kiso Lane’ and ‘Tokara Lane’) are also appropriate as they comply with the criteria of the road naming guidelines.

12. The relevant iwi groups were consulted and responses were received from Te Kawerau A Maki, Ngaati Whanaunga, Ngati Paoa and Ngati Tamaoho. Te Kawerau A Maki and Ngati Paoa deferred to other mana whenua who have historical interest in the area. Ngati Tamaoho recommended a list of road names. No iwi objected to the applicant’s proposed names.

13. The proposed names were also sent to LINZ and NZ Post for feedback, who confirmed that the road names were acceptable.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

15. The decision sought in this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s administrative charges.

Ngā raru tūpono / Risks

17. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Ngā koringa ā-muri / Next steps

18. The Resource Consenting team is involved in ensuring that appropriate road name signage is installed once an approval is obtained for the new road names.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā Kaihaina / Signatories

Authors

Danielle Ter Huurne - Intermediate Planner

Authorisers

Ian Smallburn – General Manager Resource Consents

Manoj Ragupathy – Relationship Manager Manurewa & Papakura

Papakura Local Board

28 February 2018

Eye on Nature - Manukau Beautification Trust - Request for Funding

File No.: CP2018/01761

Te take mō te pūrongo / Purpose of the report

1. To consider allocation of funding for the 2018 Eye on Nature event.

Whakarāpopototanga matua / Executive summary

2. Eye on Nature (EON), organised by the Manukau Beatification Trust, is an annual event that the board has supported in the past.

3. The event will be held 10-12 April 2018 and will host around 500 students from 48 different schools. Six of these schools are within the Papakura Local Board area.

4. The Manukau Beautification Trust is seeking $2,000 from each of the six local boards (Howick, Manurewa, Franklin, Ōtara-Papatoetoe, Māngere-Ōtāhuhu and Papakura) and would be grateful for any additional financial assistance if the boards felt inclined.

5. As the Manukau Beautification Trust is a Council Controlled Organisation it is not able to apply for a community grant. It is recommended that the board use its discretion to allocate funding from the Community Response Fund.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve $____________ from the Community Response Fund to the Manukau Beatification Charitable Trust Eye on Nature event for 2018.

Horopaki / Context

6. Eye on Nature (EON), organised by the Manukau Beatification Trust, is an annual event that the board has supported in the past. The event promotes sustainable practices in its activities and encourages its participants to make a lifestyle change towards sustainable behaviours at home and school.

7. The theme for the 2018 EON is ‘Nurturing our Forests Together Whakatipuria to Tātou Waonui ā Tāne ngātahi ai’. It explores the importance of the many life forms in the forest, the natural compost floor, healthy trees, native life, pests, predators and how it all intricately works together.

8. The event will be held 10-12 April 2018 and will host around 500 students from 48 different schools. Six of these schools are within the Papakura Local Board area.

9. The Manukau Beautification Trust is seeking $2,000 from each of the six southern local boards and would be grateful for any additional financial assistance if the boards felt inclined.

10. Funding has been requested to cover three educational school days, infrastructure for the event, competition prizes and entertainment.

11. The Papakura Local Board is one of six local boards (Howick, Manurewa, Franklin, Ōtara-Papatoetoe, Māngere-Ōtāhuhu and Papakura) that is being asked to contribute to the EON event. Financial contributions from other boards have varied between $5,000 and $12,000.

12. The Papakura Local Board granted the EON event $662 in the 2015/2016 financial year. A grant application from the Manukau Beautification Trust for funding for this event in the 2016/2017 financial year was declined as the trust is a Council Controlled Organisation (CCO) of council and is no longer able to apply to the board for a community grant.

13. However, the board may use its discretion to allocate funding from the Community Response Fund.

14. The Manukau Beautification Trust has regularly reported back to the board on the outcomes of the event.

Tātaritanga me ngā tohutohu / Analysis and advice

15. The Eye on Nature Event aligns to the local board plan outcome 5 – treasured for its environment and heritage.

16. The board has discretion to allocate funds from the Community Response Fund. Currently there is $4,000 in the fund to allocate.

17. If the board contributes $2,000 to this event, six schools from the Papakura Local Board area would benefit. The anticipated benefit is that the students will use the knowledge to change their own behaviour and influence behaviour change with their colleagues and family.

18. It is recommended that the board allocate $2,000 from the Community Response Fund as their contribution to the Eye on Nature 2018 event.

19. If the board decided not to fund the event, the Trust may need to scale back the educational school days. This could impact on the number of students or schools that could attend.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. The event will benefit six schools from the Papakura Local Board area, being:

· Saint Mary's Catholic School

· Conifer Grove

· Ardmore School

· Takanini School

· Clevedon

· Drury School

Tauākī whakaaweawe Māori / Māori impact statement

21. Māori have a close association with the natural environment. The event kaupapa, ‘Nurturing our Forests Together’ Whakatipuria to Tātou Waonui ā Tāne ngātahi ai, aligns with the Māori kaitiakitanga principles.

22. This event will provide learning opportunities for children including Māori children from those schools attending.

Ngā ritenga ā-pūtea / Financial implications

23. The board has discretion to allocate funds from the Community Response Fund.

24. Currently the Community Response Fund has $4,000 for allocation.

Ngā raru tūpono / Risks

25. There are no specific risks that arise from funding the event.

Ngā koringa ā-muri / Next steps

26. The board’s decision will be communicated to the Trust.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Eye on Nature proposal	61
b ⇩	Eye on Nature photographs	63
c ⇩	Eye on Nature schools session bus pick up times	65

Ngā kaihaina / Signatories

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

28 February 2018

Papakura Local Board Quaterly Performance Report - Quarter Two

File No.: CP2018/01944

Te take mō te pūrongo / Purpose of the report

1. To provide the Papakura Local Board with an integrated quarterly performance report for quarter two, 1 October - 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators (KPI), progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter were the Pukekiwiriki Pā Joint Management Committee meeting were a new Chair was elected and the Auckland Planning Committee approving the Manurewa, Takanini and Papakura Integrated Area Plan.

4. Performance against the agreed 2017/2018 work programmes is tracking positively (see Attachment A).

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (behind delivery, significant risk):

· Community Facilities: Investigation and Design – Pukekiwiriki Pā

· Community Facilities: Investigation and Design – Airfield subdivision - general park development of new open space

· Community Services: Park, Sport and Recreation: Park Services – Pahurehure Inlet and Conifer Grove: Remove mangroves

· Community Facilities: Community Leases – Royal NZ Plunket Society – Drury

6. The overall financial performance for quarter two 2017/2018 is favourable compared to the budget. There are some points for the board to note:

· Financial operating performance is over budget year to date, with operating revenue slightly above budget in facility hire, and operating expenditure exceeding budget by 6%, an improvement of 28 percentage points since the last quarter report. Improved costings for the RIMA parks contract is the main project effecting this reduction. Capital spend year to date is behind budget, however, delivery against the full year budget is 46%. There was substantial spend this quarter on Ray Small skatepark, Opaheke SID, Massey Park aquatic improvements, and parks’play space and structural renewals.

7. Attachment D provides an overview of the Key Performance Indicators for the Papakura Local Board. The key performance indicators show the year-end outlook is that 40 per cent of measures will not achieve target.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the performance report for the financial quarter ending 31 December 2017.

Horopaki / Context

8. The Papakura Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 7 June 2017

· Parks, Sport and Recreation; approved on 7 June 2017

· Libraries and Information; approved on 7 June 2017

· Infrastructure and Environmental Services; approved on 7 June 2017

· Local Economic Development; approved on 7 June 2017

· Community Facilities: Build Maintain Renew; approved on 28 June 2017

· Community Leases; approved on 23 August 2017

9. The work programmes are aligned to the 2014 Papakura Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and adviceKey achievements for quarter two

10. The Papakura Local Board has a number of key achievements to report from the quarter two period, which include:

· The Pukekiwiriki Pā Joint Management Committee has met on site prior to the formal meeting on the 24 October 2017 to discuss the work programme. At the meeting a new Chair (Karen Wilson) was elected.

· The Auckland Planning Committee approved the Manurewa, Takanini and Papakura Integrated Area Plan. Staff from across a number of council departments, Council Controlled Organisations and external agencies met to discuss the development of an approach to the implementation of the Integrated Area Plan. This approach will be progressed in the next quarter.

Key project updates from the 2017/2018 work programme

11. The following are progress updates against key projects identified in the Papakura Local Board Plan and/or Local Board Agreement:

· A vibrant and prosperous metropolitan centre

o The Papakura Commercial Project Group has continued to meet on a monthly basis. As reported in Quarter 1, in order to add value to the town centre workstream, the group has proposed to undertake a town centre health check.This has been approved by the Local Board at the November business meeting and the work is underway. The health check is expected to be completed and reported back to the Papakura Commercial Project Group in Quarter 3.

o A funding agreement was completed for the Papakura Māori Wardens.

o The Papakura Innovation Hub needs assessment was completed and presented to the local board. Staff are currently working on options to include the findings into work already underway and in future work programmes.

· People in Papakura lead active, healthy and connected lives

o Physical works on Opaheke Reserve are underway for lighting and sand carpets on two northern most fields (one and two) and natural cricket wicket between fields three and four. In mid-December, the Papakura Local Board approved funding for two additional toilets for the changing rooms. That project will recommence at the end of January 2018.

o The works on at the Massey Park pool were completed and included the re-roofing of the swim club and plant room, turret removal and staff room alterations.

o A library outreach session was held at the Griffins Factory through an Upskills programme to develop awareness of libraries and their services. Promotion of Auckland Libraries eBook collections were positively received by residents at Karaka Summerset Village and members of Papakura Senior-net. The ‘Book a Librarian session’ continues to be popular especially for computer skills.

o The Papakura Sports Awards were held on 29 October at the Karaka Pavillion. There were 245 attendees. Volunteers were also recognised at this event.

· A strong local economy

o At the September 2017 business meeting, the Papakura Local Board resolved to grant $15,000 to the Papakura Business Association to assist with the cost of implementing the proposed Papakura Business Improvement District programme expansion project. The grant has been paid during this quarter.

o During this quarter the youth scholarships programme opened, with engagement and promotion completed via social media, flyer drops and presentations to various community groups. A total of twenty two applications were received. The board will resolve on these at the February 2018 business meeting.

o Youth and rangatahi participated in a work readiness course co-designed by Youth Connections and Papakura Marae. Youth Connections connected the hospitality academy at Papakura High School with Auckland Airport Skills Hub for opportunities that will become available with the Auckland Airport expansion plan. Around 947 individuals accessed the Inzone Careers Kiosk at the Sir Edmund Hillary Library, with the majority interested in construction, infrastructure and Defense Services. Youth Connections collaborated with Papakura High School on driver and forklift licenses for transition students interested in the trades. Papakura Timber Processors employed ten students full-time during December and January above minimum wage.

· Papakura is well-connected and easy to move around

o The delivery on the activities undertaken under this local board plan outcome sit with Auckland Transport and are therefore reported via the monthly Auckland Transport update reports.

· Treasured for its environment and heritage

o The Manukau Harbour Forum, of which the Papakura Local Board is a member, approved its work programme at the October 2017 meeting. Funding of $15,000 was approved for a young leaders programme to be run in the Manukau Harbour area. $29,000 was allocated to enable the development and delivery of a pilot industry education programme which will focus on small building sites and education of sediment control. Flagships sites have been selected and the small sites ambassador has been appointed.

Key performance indicators

12. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. Attachment D to this report provides further detailed information on the Key Performance Indicators. In short it can be noted that:

· The year-end outlook is that 40 per cent of measures will not achieve target.

· Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

· For the first and second quarter staff will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter staff will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

13. Planning and development is on track. The key areas of below-target performance are related to Parks, Sport and Recreation, Community Services and Environmental management activity (see Table 1 below).

Table 1. Areas of below target performance

Activity	Not on track to achieve target
Parks, Sport and Recreation	· Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves
	· Percentage of residents who visited a local park or reserve in the last 12 months
	· Customers Net Promoter Score for Pool and Leisure Centres as a percentage
Community Services	· Percentage of funding/grant applicants satisfied with information, assistance and advice provided
	· Percentage of Aucklanders that feel connected to their neighbourhood and local community
	· Percentage of Aucklanders that feel their local town centre is safe (day)
Environmental management	· Proportion of local programmes that deliver intended environmental actions and/or outcomes

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. This report informs the Papakura Local Board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

15. Work has continued through the Māori Responsiveness work programme item with the Māori input into Local Board Decision-Making Project Reference Group (PRG). During this quarter, the PRG has met three times, facilitated by Otara Health Charitable Trust and ongoing costs were identified for the facilitation of the PRG. A funding agreement with Otara Health Charitable Trust was completed in December 2017. The group's current focus is on the development of a website that will act as a container for the Tikanga 101 toolkit.

16. Strategic brokers from across the four southern local boards attended a hui facilitated by the Citizen Value and Engagement team. The purpose of the hui was to progress a relationship with Te Ora O Manukau (TOOM) that focuses on the development of capacity and capability to enable Te Ora O Manukau to deliver Māori led engagement for the Long-term Plan across the four southern local board areas. The hui confirmed mutual objectives and intended benefits and set out the deliverables for the engagement partnership. Actions identified to strengthen this partnership will be progressed in quarter three.

Financial performance

17. Operating Revenue is above budget by $62k with overall community facilities revenues $24k favourable year to date. In LDI Opex revenue, Youth connections funding of $26k is in place and $12k has been received towards pest mitigation at Margans Bush.

18. Operating expenditure is $310k over budget, however, the RIMA contract and parks operations costs have significantly improved on the last quarter.

19. Capital expenditure of $1.76m is $722k behind budget, while delivery against the full year budget is 46%. In this December quarter, a further $1.4m was spent on Ray Small skatepark $506k, Opaheke SID $458k, Massey Park aquatic improvements $208k, and $168k on parks’ play space and structural renewals

20. Most of the unallocated LDI Capex budget balance of $858k has been rolled into Y19 for delivery. Options are under consideration and will be brought back to the Papakura Local Board in March 2018.

21. The Papakura Local Board Financial Performance report is in Attachment C.

Ngā ritenga ā-pūtea / Financial implications

22. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

23. The following risks have been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes:

· Community Facilities: Investigation and Design – Pukekiwiriki Pā

The project has been placed on hold as the project cannot proceed without stakeholder agreement on scope. Community Facilities to work with Community Services to understand the scope of works.

· Community Facilities: Investigation and Design – Airfield subdivision - general park development of new open space

Project is on hold and has been referred to Parks, Sports and Recreation for validation and strategic assessment (November 2017). Current status: Identifying the needs of this neighbourhood park by by the first quarter of 2018. Next steps: Review the park needs and engage the local board for further design input.

· Community Services: Park, Sport and Recreation: Park Services – Pahurehure Inlet and Conifer Grove: Remove mangroves

This budget line has been reallocated to the Papakura Sports Needs Assessment with work programme ID #3360 in accordance with the Local Board resolution. However, the removal of the mature mangroves from the Inlet Road and Wellington Park area will still take place as consented and form part of the removal programme as described under work programme ID #3359. This project has been removed from the board's programme and the funds reallocated to Papakura sports codes and parks needs assessment budget. Staff are clarifying if all works consented for have been undertaken.

· Community Facilities: Community Leases – Royal NZ Plunket Society – Drury

This item has been cancelled as Plunket have vacated the Drury Hall and a lease is no longer required. Staff will request this be removed from the Community Facilities work programme prior to quarter three reporting.

Ngā koringa ā-muri / Next steps

24. The Papakura Local Board will receive the next performance update following the end of quarter 3, March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Local Board Snapshot - Quarter 2	75
b ⇩	Papakura Local Board Work Programme Update - Quarter 2	77
c ⇩	Papakura Local Board Financial Performance - Quarter 2	95
d ⇩	Papakura Local Board Key Performance Indicators	103

Ngā kaihaina / Signatories

Authors

Madelon De Jongh - Senior Local Board Advisor

Authorisers

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

28 February 2018

Review of Appointment of Papakura Local Board Representative to the Aircraft Noise Community Consultative Group for the 2016 - 2019 Triennium

File No.: CP2018/00428

Te take mō te pūrongo / Purpose of the report

1. To review the appointment of the local board representative on the Aircraft Noise Community Consultative Group for the 2016 – 2019 triennium.

Whakarāpopototanga matua / Executive summary

2. Deputy Chairperson, Felicity Auva’a was appointed as the Papakura Local Board representative on the Aircraft Noise Community Consultative Group (ANCCG) at the 22 February 2017 business meeting.

3. The deputy chairperson is not able to meet the commitments for this group and has requested an alternative member to be appointed.

4. Staff recommend that the board appoint a new representative and also an alternate.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) appoint member __________________ as the Papakura Local Board replacement representative on the Aircraft Noise Community Consultative Group (ANCCG).

b) appoint member _____________ as the alternate Papakura Local Board representative on the Aircraft Noise Community Consultative Group.

Horopaki / Context

5. At the Papakura Local Board 22 February 2017 business meeting the board resolved:

Resolution number PPK/2017/30

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:

That the Papakura Local Board:

c) appoint member Auva’a as the Papakura Local Board representative on the Aircraft Noise Community Consultative Group.

CARRIED

6. The Deputy Chairperson, Felicity Auva’a is not able to meet the commitments for this appointment and has requested the board appoint an alternative representative.

Background of the Aircraft Noise Community Consultative Group

7. The Aircraft Noise Community Consultative Group (ANCCG) was set up under the conditions of Auckland Airport’s designation in the Manukau Operative District Plan. It is an independently chaired group that makes recommendations to Auckland Airport on aircraft noise issues and concerns that arise from the airport’s operations and activities.

8. The ANCCG is tasked with:

· Identifying community concerns regarding aircraft noise

· Cooperatively formulating and proposing rules and procedures to minimise aircraft noise impact on the surrounding community

· Assisting and advising Auckland Airport in the dissemination of relevant information to the community

· Assisting Auckland Airport in the preparation of a Noise Management Plan

· Monitoring noise levels and compliance with the noise abatement procedures and Noise Management Plan

· Accessing appropriate technical expertise and guidance as required.

9. The group is made up of representatives from Auckland Council including local boards, the Board of Airline Representatives New Zealand (BARNZ), Airways New Zealand, Auckland Airport, the business community and Tangata Whenua.

10. The terms of reference for the ANCCG can be found in Attachment A.

Tātaritanga me ngā tohutohu / Analysis and advice

11. It is recommended that the board appoint a new representative to the ANCCG.

12. The board may wish to also consider appointing an alternate. This would provide the potential to ensure continuity of attendance at the meeting should the new representative be unable to attend the meeting.

13. Board members were allocated as workstream leaders at the start of the current term. The workstream that most closely aligns to the ANCCG is Infrastructure and Environmental Service.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. This report seeks the local board’s decision on replacing the representative to ANCCG.

Tauākī whakaaweawe Māori / Māori impact statement

15. This report has no specific impact on Māori. It covers appointments of local board members to external organisations and community networks to represent the view of local communities, including Māori communities. There is specific Maori representation on ANCCG.

Ngā ritenga ā-pūtea / Financial implications

16. There are no financial implications in relation to this report.

Ngā raru tūpono / Risks

17. The board may miss out on pertinent information and an opportunity to voice the community’s concerns if it does not have a representative at Aircraft Noise Community Consultative Group (ANCCG) meetings.

Ngā koringa ā-muri / Next steps

18. Staff will advise the Auckland Airport administrator for the Aircraft Noise Community Consultative Group (ANCCG) of the board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Aircraft Noise Community Consultative Group Terms of Reference	109

Ngā kaihaina / Signatories

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

28 February 2018

Additions to the 2016-2019 Papakura Local Board meeting schedule

File No.: CP2018/01398

Te take mō te pūrongo / Purpose of the report

1. Seeking approval for two meeting dates to be added to the 2016-2019 Papakura Local Board meeting schedule in order to accommodate the Long-term Plan timeframes.

Whakarāpopototanga matua / Executive summary

2. The Papakura Local Board adopted the 2016-2019 meeting schedule on 16 November 2017.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the 2018-28 Long-term Plan were unknown.

4. The board is being asked to approve two meeting dates as additions to the Papakura Local Board meeting schedule so that the Long-term Plan timeframes can be met.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve two meeting dates to be added to the 2016-2019 Papakura Local Board meeting schedule to accommodate the 2018-28 Long-term Plan timeframes as follows:

· Wednesday, 9 May 2018, 4.30pm

· Wednesday, 6 June 2018, 4.30pm.

b) note the venue for both meetings will be the Local Board Chambers, Level 1, Papakura Service Centre, 35 Coles Crescent, Papakura.

Horopaki / Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Papakura Local Board adopted its business meeting schedule at its 16 November 2016 business meeting.

8. The timeframes for local board decision making in relation to the local board agreement which is part of the 2018-28 Long-term Plan were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early May and early June to feed into the Long-term Plan process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The board has two choices:

i) Add the two meetings as extraordinary meetings. This would mean only the specific topic may be considered for which the meeting is being scheduled for.

ii) Add the meetings as additions to the meeting schedule. This would mean other topics may be considered as per any other ordinary meeting.

11. In terms of statutory requirements there is enough time to allow these meetings to be scheduled as additions to the meeting schedule.

12. Staff advice is that since there is enough time to meet statutory requirements, the best approach would be to approve these meetings as additions to the meeting schedule as it allows more flexibility for the board to consider a range of issues.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. This report requests the board’s decision to schedule two additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori / Māori impact statement

14. There is no specific impact for Māori arising from this report.

Ngā ritenga ā-pūtea / Financial implications

15. There are no financial implications in relation to this report apart from the normal costs associated with servicing a business meeting.

Ngā raru tūpono / Risks

16. There are no significant risks associated with this report.

Ngā koringa ā-muri / Next steps

17. The next steps would be to implement the processes associated with preparing for business meetings.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

28 February 2018

Papakura Local Board Governance Forward Work Calendar - February 2018

File No.: CP2018/01493

Te take mō te pūrongo / Purpose of the report

1. To present the six months Governance Forward Work Calendar to the Board.

Whakarāpopototanga matua / Executive summary

2. This report introduces the Governance Forward Work Calendar: a schedule of items that will come before local boards at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 19 February 2018.

Horopaki / Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards by providing an additional tool to manage workloads and track activities across council departments, and it allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu / Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. All local boards are being presented with Governance Forward Work Calendars for their consideration.

Tauākī whakaaweawe Māori / Māori impact statement

12. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14. This report is a point in time of the governance forward work calendar. It will be updated monthly. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Local Board Governance Forward Work Calendar - February 2018	147

Ngā kaihaina / Signatories

Authors

Madelon De Jongh - Senior Local Board Advisor

Authorisers

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

No.	Title	Page
a ⇩	Papakura Local Board Workshop Record 29 November 2017	169
b ⇩	Papakura Local Board Workshop Record 6 December 2017	177
c ⇩	Papakura Local Board Workshop Record 13 December 2017	181
d ⇩	Papakura Local Board workshop Record 7 February 2018	187
e ⇩	Papakura Local Board workshop Record 14 February 2018	195

Authors	Paula Brooke - Acting Local Board Democracy Advisor - Papakura
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura