Agenda of Rodney Local Board - 15 February 2018

I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 15 February 2018

02:00pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

Rodney Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Beth Houlbrooke
Deputy Chairperson	Phelan Pirrie
Members	Brent Bailey
	Tessa Berger
	Cameron Brewer
	Louise Johnston
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

(Quorum 5 members)

Raewyn Morrison

Local Board Democracy Advisor

9 February 2018

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Gumboots Early Learning Centre

Member

Parent Representative

Director

Tessa Berger

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Passchendaele Society Inc.

New Zealand National Party

Cameron Brewer Communications Limited

Spire Investments Limited

Member

Director

Shareholder

Beth Houlbrooke

Sweet Adelines New Zealand (Charitable Trust)
Baddeleys Beach and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

Louise Johnston

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd

Officer in Charge

Director/Shareholder

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

New Zealander of the Year Awards

Elected Member

Chairperson

Chief Category Judge/Community

Colin Smith

Brenda Steele

Te Uri o Hau Incorporation

Beacon Pathway

Secretary/Beneficiary

Board member

Rodney Local Board

15 February 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Kohuroa Track - Matheson Bay 5

8.2 Proposal for Kauri Dieback Management Stations at Parry Kauri Park, Warkworth 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Green Road Reserve master plan process 9

13 Coatesville Recreation Reserve - Fitness Equipment Community Proposal 13

14 Auckland Council's Quarterly Performance Report: Rodney Local Board for quarter two, 1 October - 31 December 2017 19

15 Ward Councillor Update 75

16 Rodney Local Board Chairperson's Report 77

17 Governance Forward Work Calendar 81

18 Deputation/Public Forum Update 91

19 Rodney Local Board Workshop Records 95

20 Consideration of Extraordinary Items

1 Welcome

2 Apologies

An apology from Member A Roe has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 14 December 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Kohuroa Track - Matheson Bay

Te take mō te pūrongo / Purpose of the report

1. Roger Williams will be in attendance to outline work undertaken and progress made on the Kohuroa Track at Matheson Bay, near Leigh. Mr Williams will also outline future work the group hopes to embark upon to improve the track.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) thank Roger Williams for his presentation outlining work undertaken and progress made on the Kohuroa Track at Matheson Bay, near Leigh.

Attachments

a Kohuroa Track Presentation................................................................ 103

8.2 Proposal for Kauri Dieback Management Stations at Parry Kauri Park, Warkworth

Te take mō te pūrongo / Purpose of the report

1. The Kauri Bushmen’s Association in conjunction with Warkworth Area Forest and Bird will be in attendance to outline a proposal for the installation of a prototype Forest Hygiene Station to be situated at Parry Kauri Park in Warkworth.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) thank the representatives from the Kauri Bushmen’s Association and Warkworth Area Forest and Bird for their presentation on a proposal for the installation of a prototype Forest Hygiene Station to be situated at Parry Kauri Park, Warkworth.

Attachments

a Karui Dieback Management Stations Proposal................................... 115

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Rodney Local Board

15 February 2018

Green Road Reserve master plan process

File No.: CP2018/00012

Te take mō te pūrongo / Purpose of the report

1. To outline the process to prepare a master plan for Green Road Reserve and seek the local board’s approval to prepare a master plan.

Whakarāpopototanga matua / Executive summary

2. The Rodney Local Board requested staff provide advice on the process, costs and timeframes to prepare a master plan for Green Road Reserve.

3. The purpose of the master plan is to guide decision-making for the management and development of Green Road Reserve.

4. The proposed process to develop a master plan consists of two phases. The first phase is a needs assessment to establish priority uses for the park and key principles to guide the management and development of the park. This will inform the second phase which is to develop a master plan.

5. The process will involve consultation with the local community and key stakeholders.

6. The master plan will include principles for the management of the park which will be incorporated into a future multiple park management plan for the Rodney Local Board area.

7. Staff have estimated the cost to prepare a master plan for Green Road Reserve will be $110,000 based on similar master plans.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) allocate $50,000 to complete the first stage of the process to develop a master plan for Green Road Reserve, Dairy Flat from the ‘Community Parks Playspaces’ Locally Driven Initiatives operational budget noting that the $60,000 to complete the remaining stages of the master plan will be considered in a future financial year.

Horopaki / Context

8. Green Road Reserve is a 154 hectare park in Dairy Flat. The park was purchased by the former Rodney District Council in the early 2000’s under section 17 of the Public Works Act. The land is suitable for a variety of organised sports and recreation activities. Many sports codes have indicated an interest in using the park.

9. The park is not currently subject to the Reserves Act. The former Rodney District Council prepared a draft reserve management plan for the park in 2010 which is required as part of the purchase conditions. The draft reserve management plan recommended most of the park be declared and classified as recreation reserve. This has not been adopted, therefore the terms of the Public Works Act purchase have not been fulfilled.

10. The park is currently leased for grazing cattle and sheep. The North Harbour Pony Club, Silverdale Branch Inc. and the North Shore Model Aero Club were granted five year leases by the Rodney Local Board in February 2017.

11. The Rodney Local Board are keen to understand the community and open space needs for the reserve and have asked staff to provide advice on the development of a master plan and how the management elements of the master plan can be incorporated into a future multiple park management plan for the local board area (open space management plan).

Tātaritanga me ngā tohutohu / Analysis and advice

12. The purpose of the master plan will be to identify a vision for the development, management and use of the park and to guide future decision-making for the park.

13. The master plan process will consist of a research phase and a design phase. The research will produce a needs assessment to establish priority uses for the park and identify key principles for the development and management of the park.

14. This will involve workshops and interviews with key stakeholders including the existing leaseholders and a programme of engagement with the local community in conjunction with the local board’s strategic broker.

15. The research will inform the second phase of the project to develop a master plan. The master plan process will include community and key stakeholder involvement.

16. The master plan document will consist of:

a) A vision for the future of Green Road Reserve

b) Principles for the development of Green Road Reserve which can be incorporated into a future open space management plan for the Rodney Local Board area

c) A master plan including staged development of the park and indicative costs

d) A summary of the consultation process and analysis of the consultation

e) A design rationale and

f) An implementation plan.

17. It is recommended that the completion of the Green Road master plan is aligned with the development of the Rodney Local Board open space management plan so the management principles can be incorporated into the management plan.

18. The funding of the development of an open space management plan is subject to decisions by the Rodney Local Board on its 2018/2019 work programme.

19. Subject to the decision being made in June 2018 to approve the Rodney Local Board Agreement for 2018/2019 the open space management plan will be programmed to start in October 2018 which will allow the principles to be incorporated and the master plan to be completed in February 2019. The master plan will be finally adopted with the open space management plan in December 2019.

20. The diagram below outlines the phases and indicative planned months for completion of the master plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

21. Staff discussed the process, costs and timeframes for preparing a master plan for Green Road Reserve at a local board workshop in November 2017.

22. At the workshop the local board indicated they would like to hear community views on their desires for future use of the land as a first phase in association with the strategic broker. The board is seeking a master plan as well as the policies in a reserve management plan. Advice was sought on the best way forward and costs of this process.

23. The local board will be involved in the process to develop the plan through attendance at workshops and community engagement and regular reporting to the local board by staff.

Tauākī whakaaweawe Māori / Māori impact statement

24. Mana whenua and mātāwaka will be consulted as part of the development of the management plan.

Ngā ritenga ā-pūtea / Financial implications

25. The estimated cost to complete a publicly consulted master plan for Green Road Reserve is $110,000. This is based on recent master planning projects for parks of similar size, complexity and public interest.

26. It is recommended that the local board fund the master plan from their Locally Driven Initiatives budget and that the phasing is aligned to the delivery of the Rodney open space management plan. $50,000 will be required in the 2017/2018 financial year; and $50,000 in the following (2018/2019) financial year. This will fund community engagement and professional services including research and landscape architecture. The plan will be finalised after the completion of the Rodney open space management plan and will require $10,000 in the 2019/2020 financial year to make any changes and publish the document.

27. The alignment of the master plan process with the development of the Rodney open space management plan will realise savings in the development of the open space management plan. These savings will be around the consultation, engagement and drafting of the Green Road Reserve chapter of the management plan.

28. There is no current budget for the development of Green Road Reserve. The master plan will provide a basis for the local board to make future decisions about investment in the development of Green Road Reserve.

Ngā raru tūpono / Risks

29. A potential risk for the completion of the project is the process to prepare a master plan is linked to the development of the Rodney Local Board open space management plan. The management plan is subject to the local board’s decision to include in the 2018/2019 work programme, currently programmed to begin in October 2018. If either project is delayed the two projects can be separated and completed independently. Completing the management plan without first developing the master plan will have a minor increase in the costs for the development of the management plan which will be required for undertaking some planning work. It is likely that this could be in the order of $5,000 to $10,000.

Ngā koringa ā-muri / Next steps

30. The next steps are for staff to initiate the project and to procure an external consultant to work with staff to undertake the first phase of the research and needs assessment for the master plan.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Shyrel Burt - Service and Asset Planning Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 February 2018

Coatesville Recreation Reserve - Fitness Equipment Community Proposal

File No.: CP2018/00483

Te take mō te pūrongo / Purpose of the report

1. To seek approval for the installation of fitness equipment in the Coatesville Recreation Reserve as proposed by the Coatesville Residents and Ratepayers Association, and approve Locally Driven Initiative capital funding for up to 20 per cent of the project.

Whakarāpopototanga matua / Executive summary

2. Coatesville Residents and Ratepayers Association propose to supply and install fitness equipment on the village green at Coatesville Recreation Reserve. The group have funding for 80 per cent of the project.

3. The installation of fitness equipment is in keeping with the recommendations within the Coatesville Recreation Reserve Management Plan 2009.

4. Landowner approval for this proposal has been granted.

5. This proposal meets the requirements of the Community Led Small Build Programme.

6. Auckland Council staff support the proposal and recommend it is approved by the Rodney Local Board.

7. Auckland Council staff recommend Locally Driven Initiative capital funding is allocated towards the project of up to 20 per cent. This aligns with the requirements of the Community Led Small Build Programme.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) support the Coatesville Recreation Reserve – Fitness Equipment proposal as part of the Community Led Small Build Programme.

b) approve $2,800 from the Locally Driven Initiatives ‘Playgrounds ‘active recreation spaces’ capital budget in the 2017/2018 financial year to complete the supply and installation of the fitness equipment at Coatesville Recreation Reserve by the Coatesville Residents and Ratepayers Association.

Horopaki / Context

8. The Coatesville Residents and Ratepayers Association have identified a need within the local community for opportunities to improve fitness, general health and wellbeing. Fitness station equipment installed within a local park is proposed to help achieve this goal.

9. Auckland Council has developed a programme to help support local communities achieve small build projects (The Community Led Small Build Programme of Support). The programme provides guidance and support, and assistance with consent fees and project approval. Local communities are required to fund at least 80 per cent of the project cost, and applications to local boards can be made for financial assistance for the balance.

10. The Coatesville Residents and Ratepayers Association propose to supply and install fitness equipment on the village green at Coatesville Recreation Reserve as part of the Community Led Small Build Programme, and have received landowner approval. The proposal is supported by Auckland Council staff.

Links to the local board plan

11. The project aligns with the Rodney Local Board Plan 2017 outcome “parks and sports facilities that everyone can enjoy” and the key objective that ‘our play areas are active zones that cater to the needs of all ages and abilities.’

Tātaritanga me ngā tohutohu / Analysis and advice

The proposal - impacts and implications

12. The fitness equipment proposed is designed to cater for a wide age group within the community.

13. The proposed location for the fitness equipment is at the edge of the park, close to the walking track. The impact within the reserve will be insignificant as the site is outside of the area of regular events such as market stalls. The site is easily accessible to the public.

Proposed location

Proposed layout and design

View 1 Plan

14. The equipment proposed consists of a bench and pull up bars, and will be constructed mainly of timber in keeping with the natural surroundings of the reserve.

15. Playco Playgrounds have been commissioned by the Coatesville Residents and Ratepayers Association to install the equipment. The company is a well-recognised fitness and playground equipment specialist. Playco equipment has been used extensively in other council owned parks and is durable, compliant and easily maintained.

16. The proposed works are planned to commence in autumn 2018 and be completed within approximately two weeks of the official start date. Construction warning signs will be in place during construction.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board has been consulted and approved the land owner application by Coatesville Residents and Ratepayers Association to install the fitness equipment at Coatesville Recreation Reserve.

18. Community engagement has been undertaken by the Coatesville Residents and Ratepayers Association with groups associated with the village green. This included the Coatesville Market organiser and the Coatesville Hall Committee who are in support of the proposal.

Tauākī whakaaweawe Māori / Māori impact statement

19. There is no impact on Māori people or particular relevance for Māori more than any other part of the community.

Ngā ritenga ā-pūtea / Financial implications

20. The cost to supply and install the fitness equipment and signage is approximately $14,000. The Coatesville Residents and Ratepayers Association will fund at least 80 per cent of this cost through fundraising. This aligns with the requirements of the Community Led Small Build Programme.

21. The balance of the funding (of up to 20 per cent) is being sought from the Locally Driven Initiatives Playgrounds capital budget in the 2017/2018 financial year.

22. An allocation of up to $3,000 is required to complete the budget required for the supply and installation of the fitness equipment.

23. If the local board supports this proposal, the asset will be vested to Auckland Council and maintenance costs will be provided by the overall Community Facilities operational management budget. If the proposal is not accepted into the Community Led Small Build programme, the local board will be required to fund the maintenance from the Locally Driven Initiatives Opex budget.

Ngā raru tūpono / Risks

24. There are no anticipated risks associated with this proposal if it is accepted into the Community Led Small Build programme. Auckland Council will provide a project manager to liaise and advise the community group to ensure all risks are managed and mitigated.

25. If the local board do not support the proposal and choose not to allocate Locally Driven Initiative funding to the project, the proposal will not proceed.

Ngā koringa ā-muri / Next steps

26. Confirmation of the design and planning for the construction work will commence in March 2018, if the local board agrees to the recommendations in this report. Construction will take place in autumn, but will be dependent on the lead time for the manufacture / supply of the equipment and contractor availability.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Angela Levet – Senior Growth Development Specialist

Authorisers

Stephen Collett – Manager Growth Developments

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 February 2018

Auckland Council's Quarterly Performance Report: Rodney Local Board for quarter two, 1 October - 31 December 2017

File No.: CP2018/00967

Te take mō te pūrongo / Purpose of the report

1. To provide the Rodney Local Board with an integrated quarterly performance report for quarter two, 1 October - 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme. Of significance this quarter:

· Allocated $232,000 under the Healthy Harbours Fund for environmental outcomes

· Celebrated the re-opening of the Kowhai Park following recent works

· Handover of the Coatesville Hall to be a community managed facility

· Approval of community management of the Point Wells Hall via a community licence

· Confirmation of funding for feasibility studies for priority greenway routes

· Allocated $130,000 for the construction of stage 1B of the Huapai Hub

· Resolved to allocate $42,500 for stages 1 and 2 of the Rautawhiri Park perimeter path

· Completion of the William Fraser Reserve Playground renewal in Omaha.

3. Performance against the agreed 2017/2018 work programmes is tracking positively.

4. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). There is one activitiy reported with a status of red (behind delivery, significant risk).

5. Overall, the net operational financial performance of the board is tracking at 63% of revised budget year to date. Revenue is tracking slightly behind the year to date budget although should be on budget at year end. Delivery of the capital expenditure programme is currently at 40% against the year to date revised budget and includes works underway on various sportsfields and coastal asset renewals.

6. The key performance indicators show a trend of delivery that is not meeting the indicators The year-end outlook is that 56 per cent of measures will not achieve target. These are explained further in detail in the report.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) receive the performance report for the financial quarter ending 31 December 2017.

Horopaki / Context

7. The Rodney Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 15 June 2017

· Parks, Sport and Recreation; approved on 15 June 2017

· Libraries and Information; approved on 15 June 2017

· Community Facilities: Build Maintain Renew; approved on 15 June 2017

Community Leases; approved on 15 June 2017

· Infrastructure and Environmental Services; approved on 18 May 2017

8. The work programmes are aligned to the 2014 Rodney Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

9. The Rodney Local Board has a number of key achievements to report from the quarter two period, which include the:

· Allocation of $232,000 to riparian planting and stockproof fencing under the local board’s Healthy Harbours Fund

· Celebration to re-open the Kowhai Park following recent works including a new parking area, toilets, landscaping and a pedestrian bridge

· Coatesville Hall official ‘hand over’ to the community for management and marking of the occasion with a morning tea

· Approval of community management of the Point Wells Hall via a community licence

· Confirmation of $250,000 to undertake feasibility studies for priority greenway routes across Rodney with the next steps being to work with the community to establish partnering opportunities

· Allocation of $130,000 for the construction of stage 1B of the Huapai Hub in addition to the $100,000 already granted. A ground breaking working bee was held to mark the commencement of works

· Allocation of $42,500 to completed stages 1 and 2 of the Rautawhiri Park perimeter path in Helensville

· Completion of the William Fraser Reserve Playground renewal in Omaha.

Key project updates from the 2017/2018 work programme

10. The following are progress updates against key projects identified in the Rodney Local Board Plan 2014 and/or Local Board Agreement:

· Local Board Plan Initiative: “Support communities to get involved in improving water quality in our rivers and harbours”.

This initiative has been progressed through the allocation of funds this quarter through the healthy harbours fund.

· Local Board Plan Initiative: “Determine and implement an appropriate structure for Rodney halls and reserves advisory groups”.

This initiative has been progressed by the handover of Coatesville Settlers Hall to community management and the decision to progress community management of the Point Wells Hall.

· Local Board Plan Initiative: “Construct recreational walkways, fitness trails and bike trails and undertake plans to identify key linkages to determine areas of priority”.

This initiative has been progressed through the decision to allocate $250,000 to undertake feasibility studies on identified priority routes.

· Local Board Plan Initiative: “Partnering on main street upgrades at Warkworth, Wellsford, Kumeū/Huapai, Helensville and Te Hana”.

This initiative has been progressed through the Huapai Hub project to which funds have been allocated, and construction is about to commence.

Key performance indicators

11. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Rodney Local Board’s measures, showing how we are tracking after the second quarter of the 2018 financial year.

12. The year-end outlook is that 56 per cent of measures will not achieve target. These targets are as follows:

· Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves

· Percentage of residents who visited a local park or reserve in last 12 months

· Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields

· Number of visits to library facilities per capita

· Percentage of funding/grant applicants satisfied with information, assistance and advice provided Percentage of Aucklanders that feel connected to their neighbourhood and local community

· Percentage of Aucklanders that feel connected to their neighbourhood and local community

· Percentage of attendees satisfied with council delivered and funded local events

· Percentage of Aucklanders that feel their local town centre is safe (night)

· Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire (peak)

· Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire (off peak).

13. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long-term Plan.

14. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/2017 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

15. Attachment D contains further detailed KPI information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. This report informs the Rodney Local Board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

17. Māori, as stakeholders in the council are affected and have an interest in any report on the quarterly financial results. However, these results do not impact specific outcomes or activities. As such generally, the content of this report has no particular benefit to, or adverse effect on, Māori.

18. The local board work programme item ‘Rodney Healthy Harbours Riparian Restoration Fund’ involves partnering with Te Uri o Hau regarding the provision of plants from the Te Arai Nursery. The update on this work programme action confirms that “Twenty-three applications from targeted catchments and four from outside the targeted catchments (through our partners, Fonterra and the Forest Bridge Trust) have been selected. A total of $232,308 of the funds has been allocated. The remaining budget will be made available to landowner projects in the wider Rodney Area.”

Financial performance

19. Operating expenditure for the year to date is under budget overall, predominantly due to the implementation of the Project 17 full facilities contract and the spread of costs over the region. A full year of costings will be required to more accurately budget in this area. There are a number of locally driven initiative projects which we will monitor in the second half of the year to ensure delivery is achieved as per planned work programmes.

20. The revenue relating to community venues, halls and libraries is slightly behind budget for the year to date although this should come back in line with the overall budget at the end of the financial year.

21. The capital spend of $3.0m is $4.5m less than anticipated by the year to date budget. A number of projects are currently underway including the Shelly Beach Seawall, Omaha Groyne Stage 3 and various other coastal asset renewals, works on fields 1 & 2 and netball lighting at Warkworth Showgrounds, Riverhead War Memorial sand field renewals, Huapai Domain sand field renewals, Kowhai Park toilet renewal and a playground renewal at William Fraser Reserve.

22. The complete Rodney Local Board financial performance report can be found in Appendix C.

Ngā ritenga ā-pūtea / Financial implications

23. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

24. There is one work programme activity that has been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes. This is a feasibility study for the expansion of Kumeū Arts Centre (item 3387). Although the feasibility is completed there are remaining funds to continue investigations required prior to construction. These investigations cannot continue until the final design and scope of the arts centre extension are confirmed.

25. A number of activities have been identified as amber and these will be tracked over the next quarter.

Ngā koringa ā-muri / Next steps

26. The local board will receive the next performance update following the end of the quarter three, March 2018.

Ngā tāpirihanga / Attachments