Upper Harbour Local Board

 

MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 15 February 2018 at 9.32am

 

present

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, QSM, JP

 

Members

Uzra Casuri  Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

From 9.43am [Item 8.1]

Until 12.46pm [Item 23]

 

ABSENT

 

Member

Brian Neeson, JP

 

 

 

 


Upper Harbour Local Board

15 February 2018

 

 

 

1          Welcome

 

2          Apologies

  

Resolution number UH/2018/1

MOVED by Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)         accept the apology from Member Brian Neeson for absence.

b)        accept the apology from Member John McLean for lateness.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2018/2

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 14 December 2017, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement - Bill Plunkett

 

Resolution number UH/2018/3

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)         acknowledge the recent passing of Bill Plunkett, a prominent member of the Birkenhead community who served on the Birkenhead Licensing Trust for 19 years. The trust distributed significant funding to many community trusts and associations across the region during his time as Chairperson and President. Although Bill was not an Upper Harbour resident, his involvement over many, many years in Foundation North, and the Community Response Forum has resulted in many positive outcomes for our community. He will be missed, and we acknowledge his great contribution to our community.

CARRIED

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Harbour Sport update

 

Resolution number UH/2018/4

MOVED by Deputy Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the deputation from Toni-Maree Carnie from Harbour Sport, and thank her for her attendance and presentation.

CARRIED

 

 

8.2

Greenhithe Community Trust update

 

Resolution number UH/2018/5

MOVED by Member N Mayne, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      thank Amanda Mitchell, Chair of the Greenhithe Community Trust, and Richard Chambers, facilitator for the Oruamo/Hellyers Escarpment Pest Control Project, for their attendance and presentation.

CARRIED

 

 

8.3

Albany United Football Club resourcing challenges

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2018/6

MOVED by Member J McLean, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the deputation from Andrea Harold and Kieron Henare from Albany United Football Club, and thank them for their attendance and presentation.

CARRIED

 

Attachments

a     Albany United Football Club presentation

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

 

12

Minutes of the Upper Harbour Local Board meeting held Thursday, 14 December 2017

 

That the Upper Harbour Local Board note that the open unconfirmed minutes and minute attachments of the Upper Harbour Local Board meeting held on Thursday, 14 December 2017, are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

 

Secretarial note:        Item 16 was considered at this time.

 

Secretarial note:        Item 14 was considered after Item 16.

 

13

Landowner approvals: Northern Corridor Improvements project

 

The Principal Property Advisor and the Senior Parks Planner were in attendance to support the item.

 

Resolution number UH/2018/7

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      support the divestment of approximately 3.8ha of reserve land (being portions of land at Rosedale Landfill, Tawa, Arrenway, Centorian, Meadowood, Alexandra Stream, Rook, Omega and Bluebird Reserves) to the New Zealand Transport Agency, for motorway improvements at Upper Harbour, by transfer pursuant to Sections 50 and 52 of the Public Works Act 1981.

b)      request that the Finance and Performance Committee direct the net receipts of sale towards an agreed local board work programme, which delivers local park improvements in the Upper Harbour Local Board area.

c)      delegate a working group consisting of Members N Mayne and U Casuri Balouch, and the Chairperson and Deputy Chairperson, the authority to work with relevant parties to develop principles and design options for the mitigation of works in the reserve, noting that final decisions regarding the design will be brought to a full meeting of the local board for decision-making.

d)      grant landowner approval for the temporary occupation of reserve land for construction and mitigation purposes, to the New Zealand Transport Agency (and their contractors) for up to 36 months within (and around) the reserve areas affected by the project, subject to:

i.     the staged, detailed design and maintenance arrangements of shared user path, vegetation removal, re-vegetation, retaining walls, landscaping and concept plans, and other mitigation requirements being approved by the General Manager Parks, in consultation with the Chairperson and Deputy Chairperson of the Upper Harbour Local Board

ii.    the final terms and conditions of all temporary occupation arrangements being approved by the General Manager Community Facilities and the General Manager Parks, in consultation with the Chairperson and Deputy Chairperson of the Upper Harbour Local Board, as part of the compensation agreement for reserve land.

CARRIED

 

 

14

Application for a licence for dining and cafe at Hobsonville Landing

 

The Principal Property Advisor and the Senior Parks Planner were in attendance to support the item.

 

Resolution number UH/2018/8

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      approve the public notification of a licence for Catalina Bay Holdings Limited Partnership, and its tenant to occupy part of the deck constructed over a strip of reserve (to be vested on subdivision) and partly in the Coastal Marine Area at The Landing, Hobsonville, by Homes Land Community (2017) Limited (formerly Hobsonville Land Company Limited), for a term of 10 years for outdoor dining, noting that the timing is subject to the vesting process.

b)      approve granting of the licence on terms and conditions to be approved by the head of Stakeholder and Land Advisory, Community Facilities, if there are no objections, or no objections of significance to the granting of the licence, or no objections that cannot be resolved with the submitter.

c)      approve occupation of the deck, commencing under an agreement to grant a licence, prior to the public notification period due to the previous arrangements made between Hobsonville Land Company Limited and the proposed licensee, but with termination or suspension provisions if notification results in an adverse reaction from the public, and otherwise on terms and conditions to be approved by the head of Stakeholder and Land Advisory, Community Facilities.

d)      support the vesting of the reserve beneath the deck and the transfer of the Coastal Marine Permit for the deck.

CARRIED

 

 

15

Scott Point Sustainable Sports Park

 

The Principal Sports Parks Advisor and a representative from Opus were in attendance to support the item.

 

Resolution number UH/2018/9

MOVED by Member J McLean, seconded by Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      adopt the Scott Point Sustainable Sports Park Master Plan December 2017.

b)      support the allocation of funds to the development of the Scott Point Sustainable Sports Park.

c)      request that detailed design works commence to allow physical works to start on Scott Point Sustainable Sports Park in November 2019.

d)      note that further budget allocation is required to deliver the full Scott Point Sustainable Sports Park Master Plan December 2017, and implementation may need to be staged as resources allow and, for that reason, this be brought back to the Upper Harbour Local Board to set priorities for staging.

CARRIED

 

 

 

16

Upper Harbour Open Space Network Plan - key moves

 

The Principal Policy Analyst was in attendance to support the item.

 

Resolution number UH/2018/10

MOVED by Chairperson L Whyte, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      approve the following key moves to guide the development of the Upper Harbour Open Space Network Plan:

i.        growth – responding to our growing community

ii.       sport and recreation – providing a range of formal and informal play opportunities

iii.      connections – developing connections for the community

iv.      healthy environment – improving water and biodiversity quality.

CARRIED

 

 

17

Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board for quarter two, 1 October - 31 December 2017

 

The Senior Advisor Local Board Services was in attendance to support the item.

 

Resolution number UH/2018/11

MOVED by Member J McLean, seconded by Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      receive the performance report for the financial quarter ending 31 December 2017.

b)      allocate $45,000 from its locally driven initiatives capital expenditure budget towards the installation of an International Basketball Federation (FIBA) standard basketball half-court at Unsworth Reserve.

c)      approve delegated authority to the Chairperson and Deputy Chairperson to allocate up to $15,000 locally driven initiatives capital expenditure as contingency funding to cover any unexpected overruns encountered during construction.

d)      advise the Community Facilities Manager Project Delivery that funding is committed and request that the project be expedited for tender and construction to ensure this is completed in the current earthworks season.

CARRIED

 

Secretarial note:        Item 19 was considered at this time.

 

Secretarial note:        Item 18 was considered after Item 22.

 

18

Engaging Red Frogs Support Network at Movies in the Park

 

Due to unavailability of the supplier, a board decision regarding the allocation of funding was not required.

 

 

 

19

Governance and management model for the Headquarters building, Hobsonville Point

 

The Team Leader Community Led Deliveries was in attendance to support the item.

 

Resolution number UH/2018/12

MOVED by Member J McLean, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      agree that the Headquarters building, and the Sunderland Lounge, be operated and are considered as one combined entity (precinct).

b)      approve the interim council management model for the Headquarters building for an initial establishment period of six months, to facilitate transition to a community-led model.

c)      approve a governance model for the Headquarters building, and a change of operating model for the Sunderland Lounge, from council-managed to community-led, subject to a suitable operator being identified through the expressions of interest process.

d)      note that a report regarding the expression of interest, proposed selection criteria and transition process for the Headquarters building and the Sunderland Lounge, to operate under a combined community-led management model, will be presented to the board in March/April 2018.

CARRIED

 

Secretarial note:       A brief adjournment was agreed at 11.53am and the meeting reconvened at 12.02pm, Deputy Chairperson Miles was not present.

 

Deputy Chairperson M Miles left the meeting at 11.53pm.

Deputy Chairperson M Miles returned to the meeting at 12.14pm.

 

 

20

Revising the local board Standing Orders

 

The Relationship Manager was in attendance to support the item.

 

Resolution number UH/2018/13

MOVED by Member N Mayne, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      adopt the Standing Orders detailed in Attachment A to the agenda report, entitled ‘Auckland Council Standing Orders of the Local Board’, in replacement of its current Standing Orders, subject to the following addition:

             i.       inclusion of clause d) under Standing Item 3.3.3 (Conditions for attending by electronic link) the wording ‘or in any other circumstances the local board deems appropriate’.

CARRIED

 

 

 

 

 

 

 

 

21

Governance forward work calendar - March 2018 to February 2019

 

Resolution number UH/2018/14

MOVED by Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period March 2018 to February 2019, as set out in Attachment A to this agenda report.

CARRIED

 

 

22

Record of the Upper Harbour Local Board workshops held on Thursday 7 December 2017 and 1 February 2018

 

Resolution number UH/2018/15

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 7 December 2017 and 1 February 2018 (refer to Attachments A and B to this agenda report).

CARRIED

 

Secretarial note:        Item 18 was considered at this time.

 

23

Board Members' reports - February 2018

 

Resolution number UH/2018/16

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

CARRIED

 

Member J McLean left the meeting at 12.46pm.

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

12.57 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................