Agenda of Waitākere Ranges Local Board

Waitākere Ranges Local Board

22 February 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Ward Councillor’s Update 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Auckland Transport Update Report – February 2018 7

13 New community lease to Fire and Emergency New Zealand 1282 - 1284 Huia Road, Huia 27

14 Land owner approval for the extension of the Waitemata Table Tennis Club on Parrs Park, Glen Eden 35

15 Auckland Council’s Quarterly Performance Report: Waitākere Ranges Local Board for quarter two, 1 October - 31 December 2017 97

16 Chairperson's Report - February 2018 141

17 Portfolio update - Member Steve Tollestrup 147

18 Governance Forward Work Calendar - February 2018 151

19 Confirmation of Workshop Records 155

20 Consideration of Extraordinary Items

PUBLIC EXCLUDED

21 Procedural Motion to Exclude the Public 161

C1 Acquisition of land for open space - Swanson 161

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitakere Ranges Local Board.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron · New Zealand Society of Genealogists – Member · New Zealand Military Defence Society – Member · Cartwright Collective – Member · Titirangi RSA – Member · Portage Trust – Member · West Auckland Trust Services - Director
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Whau River Catchment Trust - Employee
Greg Presland	· Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust – Trustee · Glen Eden Bid - Member
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · Waitakere Task force on Family Violence – Appointee
Saffron Toms	NIL

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Rural Advisory Panel - Member
Steve Tollestrup	· Glen Eden Business Improvement District
Greg Presland	· Glen Eden Business Improvement District (alternate)
Saffron Toms	· Ark in the Park

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 8 February 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillor’s Update

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waitākere Ranges Local Board

22 February 2018

Auckland Transport Update Report – February 2018

File No.: CP2018/01358

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to respond to resolutions and requests on transport-related matters, provide an update on the current status of the Land Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the board and, provide transport related information on matters of specific application and interest to the Manurewa Local Board and its community.

Whakarāpopototanga matua / Executive summary

2. This report covers:

i. Progress on the Regional Land Transport Plan 2018

ii. Auckland Transport’s quarterly report for the October to December 2017 quarter

iii. Current Status of the Local Board Transport Capital Fund Projects

iv. Consultation on Proposed Safety Improvements

v. Traffic Control Committee (TCC) report

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the report entitled ‘Auckland Transport Update to the Waitakere Ranges Local Board – February 2018.

Horopaki / Context

Projects and activities of interest to the Board

Regional Land Transport Plan (RLTP) 2018

3. The Auckland Transport Board requested a number of revisions to the draft Regional Land Transport Plan (RLTP) presented to it at the February AT Board meeting. This means that Auckland Transport will present the draft RLTP to all local boards on the afternoon of 26 February. This will be followed by the release of the draft RLTP, with local boards being able to comment on the draft RLTP, to representatives of the Regional Transport Committee on March 7. Local boards can also develop formal written submissions on the draft RLTP.

Glengarry Road Pedestrian Safety Update

4. Auckland Transport is working on a project on the intersection of Glengarry Road, where it meets Shetland Road and Rosier Road. The project aims to improve pedestrian crossings along Glengarry Road but not the crossings that cross Glengarry Road. AT did look at locations for additional pedestrian crossings on Glengarry Road but could not find a suitable place, due to the proximity of vehicle entrances/exits from properties.

5. Glengarry Road is a bus route and a collector road so speed tables won’t be proposed along this route. AT will however look at other ways that it can encourage a reduction in speed. Auckland Transport will report back once further investigations have been undertaken.

Potential Tripping Hazards in Glen Eden

6. Auckland Transport has undertaken a site meeting with the Local Board and local business owners and is currently actioning the requests to remedy the trip hazards.

Woodlands Park Speeding Concerns

7. In order to evaluate speed calming related requests in a consistent manner, these requests are all assessed against a set of policy guidelines for Local Area Traffic Management (LATM). The LATM assessment includes factors such as reported crashes on the street, traffic speed and volume, the number of heavy vehicles using the street, the topography and length of the street, and the road status (i.e. local road, collector road, or arterial road). Woodlands Park Road is classified as a Collector Road, with the intended purpose of leading traffic between Local Roads and Major Arterial routes.

8. This type of road is expected to receive greater amounts of traffic than a residential (local) road, and installing speed humps would impact on the road capacity and level of service on this route, and result in on-going maintenance costs due to the high stress the speed humps would endure.

9. A traffic volume and speed survey, was carried out on Woodlands Park Road over a period of seven days. The survey results indicated that the 85th percentile speed (the speed at or below which 85 percent of all vehicles are observed to travel under free flowing conditions past a nominated point) on Woodlands Park Road was recorded to be 55.2 km/h. In addition, a daily average traffic volume of 4000 vehicles was also recorded.

10. A search on the New Zealand Transport Agency’s Crash Analysis System indicated that there have been 6 crashes recorded on Woodlands Park Road, between Hollywood Avenue and Rimutaka Place, within the past five years. However, five out of six of these crashes were alcohol related/drug suspected, that happened during night time.

11. This indicates that engineering measures such as speed humps will not target the body of road users responsible for the speeding issues on Woodlands Park Road, and that targeting the minority of speeders through enhanced enforcement from the Police is the better approach. We have contacted the NZ Police to advise them of driver behavior and to request enforcement.

12. However, Woodlands Park Road roundabout has been assessed for alternative speed calming measures and improvements. This roundabout has been added to the list of sites for investigation into Minor Improvement Works.. It is important to note that AT investigates many projects and that the programme is prioritised annually for delivery. At this stage there are a number of roads ranked with higher importance for delivery.

Scenic Drive Rehabilitation

13. Following on from the workshop in December where we presented Scenic Drive pavement rehabilitation. This construction will take place from mid-February through to May 2018 as advised at the workshop.

14. Following requests from the Local Board, Auckland Transport will also be constructing new boardwalks around the trees to remove pinch points on the footpath.

Piha and Scenic Drive Intersection - Road Safety Issues

15. Auckland Transport has investigated intersection improvements here as part of it’s Minor Improvement Works programme, however the costs are prohibitive when compared to the benefits delivered.

16. As this has been raised again as an issue, Auckland Transport will review the crash data, and see whether there are any new patterns that warrant intersection improvements.

17. Auckland Transport is currently undertaking a proactive study of the road network in the west. Investigations will be completed in mid-April at which time Auckland Transport will notify you of our findings. It’s important to note that in the case that Auckland Transport do identify this intersection for further investigation, and the project proceeds to detailed design stage, it will not be programmed for construction until the 2019/20 financial year.

Quarterly report for October-December 2017

18. The following quarterly report material is attached to this monthly report:

i) attachment A – report from Auckland Transport departments on their activities in the Waitakere Ranges Local Board area and regionally over the last quarter.

ii) attachment B – report on Travelwise Schools activities in the Waitakere Ranges Local Board area over the last quarter.

Local Board Transport Fund (LBTCF) Update

19. The Waitakere Ranges Local Board’s annual funding allocation under the LBTCF is currently $358,706 pa. Future budgets will have an adjustment for inflation added. The following tables note previous decisions and progress since the last update, budgets and financial commitments. The table immediately below is an update of progress on the Board’s current project:

20. Sunnyvale Station to Oratia Stage 1

Project

Description

Current Status

Sunnyvale Station to Oratia Stage 1

The Waitakere Ranges Local Board has approved the amount of $300,000 to move into construction of a raised zebra crossing across West Coast Road.

This project has been completed.

21. The Local Board has indicated an interest in utilising future LBTCF to facilitate Glen Eden Town Center development.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Consultation documents on proposed improvements

22. Consultation documents for the following proposals have been provided to the Waitakere Ranges Local Board for its feedback, and they are summarised here for information purposes only.

23. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

24. Pest Plant control along 150 Bethells Road, Bethells - Due to a request from Auckland Council (AC) Biosecurity, Auckland Transport (AT) is carrying out the removal of a pest plant “banana passionfruit” along the frontage of 150 Bethells Road.

Auckland Transport’s Traffic Control Committee (TCC) report

25. Decisions of the TCC during the month of November 2017 to January 2018 affecting the Waitakere Ranges Local Board area are listed below.

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

1-Dec-17

Glengarry Road, Rosier Road, Shetland Street Glen Eden

Permanent Traffic and Parking changes Combined

Lane Arrow Markings, No Stopping At All Times, P90, P10, Angle Parking, Bus Stop, Transport Shelter, Traffic Island, Stop Control, Give-Way, Flush Median

Carried

1-Dec-17

Seymour Road, Sunnyvale, Sunnyvale Park and Ride

Permanent Traffic and Parking changes Combined

Lane Arrow Markings, No Stopping At All Times, Angle Parking, Mobility Parking, Traffic Island, Pedestrian Crossing, Give-Way

Carried

1-Dec-17

Glenmall Place

Temporary Traffic and Parking changes (Event)

Temporary Traffic and Parking restrictions

Carried

1-Dec-17

Swanson Road, Frank Evans Place, Brick Street

Speed Limit Changes Report

40km/hr Variable Speed Limit

Carried

Regional and sub-regional projects and activities

Bus, train and ferry fares changing

26. Auckland Transport reviews fares annually to ensure they keep pace with operating costs and the portion of costs recovered from fares. As a result of the latest review, many bus, train and ferry fares are changing from 11 February 2018.

27. The changes for bus and train fares include increases to 1-zone, 2-zone, 4-zone and 5-zone fares of between 5c and 15c and there will be decreases to 3-zone fares of 5c for adults and 8c for children.

28. There will also be increases of 7c to 10c for tertiary fares to ensure concession consistency across zones. Changes relevant to the Manurewa area are listed below.

29. Auckland Transport has a target to recover 50% of the cost of public transport from fares, this is currently at 46.2%, with the balance subsidised by ratepayers and taxpayers.

30. In the year to the end of December, 91.1 million trips were taken on public transport in Auckland, an increase of 7.4% on the year before.

Tauākī whakaaweawe Māori / Māori impact statement

31. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

32. All proposed schemes are subject to prioritisation, funding and consultation.

Ngā raru tūpono / Risks

33. No significant risks have been identified.

Ngā koringa ā-muri / Next steps

34. Auckland Transport provides the Waitakere Ranges Local Board with the opportunity to comment on transport projects being delivered in the local board area.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport activities in the Waitakere Ranges Local Board area and regionally for the October-December 2017 quarter	13
b ⇩	Travelwise School activities in the Waitakere Ranges Local Board area for October – December 2017	25

Ngā kaihaina / Signatories

Authors

Owena Schuster – Elected Members Relationship Manager (Western Boards)

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

22 February 2018

New community lease to Fire and Emergency New Zealand 1282 - 1284 Huia Road, Huia

File No.: CP2018/00376

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to Fire and Emergency New Zealand at Karamatura Reserve, 1282-1284 Huia Road, Huia.

Whakarāpopototanga matua / Executive summary

2. The New Zealand Fire Service Commission holds a community lease entered into with the former Waitakere City Council for a term of 5 years commencing 1 May 2008. The lease contained one five year right of renewal that reaches final expiry on 30 April 2018. The fire service owns the building known as the Huia Fire Station.

3. On 1 July 2017 the New Zealand government passed legislation that disestablished the New Zealand Fire Service and the National Rural Fire Authority and created Fire and Emergency New Zealand. With the passing of this legislation the current lease has automatically transferred to Fire and Emergency New Zealand.

4. As Fire and Emergency owns the building and improvements it has an automatic right to re-apply at the end of its occupancy term without public notification as specified in the Auckland Council Community Occupancy Guidelines 2012.

5. This report recommends the granting of a new community lease to Fire and Emergency New Zealand for 10 years commencing 1 May 2018 with one 10-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) grant a new community lease to Fire and Emergency New Zealand for Karamatura Reserve, 1282-1284 Huia Road, Huia (Attachment A) being 2012 m² (more or less) on the following terms and conditions:

i) term: 10 years commencing 1 May 2018 with one 10-year right of renewal;

ii) rent: $1.00 plus GST per annum if requested;

iii) Fire and Emergency New Zealand Community Outcomes Plan as approved be attached to the community lease document (Attachment B);

b) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

Fire and Emergency New Zealand

6. The New Zealand Fire Service Commission holds a community lease entered into with the legacy Waitakere City Council for total term of 10-years commencing 1 May 2008 and reaching final expiry on 30 April 2018. Through the Fire and Emergency New Zealand Act 2017 which commenced on 12 May 2017 the lease was transferred to the new entity, being Fire and Emergency New Zealand. Fire and Emergency New Zealand owns the building known as the Huia Fire Station.

7. Fire and Emergency New Zealand is a statutory Crown agent created to provide firefighting and emergency services as well as safety education throughout New Zealand. It engages with the community in fire education and prevention promotions designed to deliver a safety in the home message applicable to all nationalities.

8. The Huia Fire Station is an unmanned station. Local volunteers, collectively known as a brigade, report to the station when requested to respond to an emergency.

9. The station is also intended to be utilised as a welfare centre in the event of a local emergency. Systems are in place for resilient power supply and communications.

10. The brigade contributes an article each month to The Roundabout, a community newspaper produced in the neighbouring settlement of Laingholm. The article informs readers of safety messages, brigade training and qualifications, station equipment upgrades and community events it supports.

Karamatura Reserve

11. Karamatura Reserve is described as Lot 7 on Deposited Plan 45463 and contained in NA54A/1307, comprising of 2012m². The reserve is held in fee simple by Auckland Council as a classified local purpose (fire station) reserve and subject to the Reserves Act 1977.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Council staff sought input at a local board workshop on 2 November 2017, no objections were raised.

13. The Waitākere Ranges Local Board is the allocated authority to approve the granting of a new community lease.

14. A community outcomes plan aligned to the Waitakere Ranges Local Board Plan outcomes is attached for approval. (Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

15. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

16. There are no changes in use or operational activities being conducted on the land. The service provided by Fire and Emergency New Zealand is of benefit to all.

Ngā ritenga ā-pūtea / Financial implications

17. There is no cost associated with the approval of a new community lease.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site Plan for Fire and Emergency New Zealand - Huia Fire Station	31
b ⇩	Fire and Emergency New Zealand Community Outcomes Plan - Huia Fire	33

Ngā kaihaina / Signatories

Authors

Donna Cooper – Community Lease Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

22 February 2018

Land owner approval for the extension of the Waitemata Table Tennis Club on Parrs Park, Glen Eden

File No.: CP2018/00377

Te take mō te pūrongo / Purpose of the report

1. To request that the Waitàkere Ranges Local Board grant land owner approval for the extension of the Waitemata Table Tennis Club building on Parrs Park, Glen Eden.

Whakarāpopototanga matua / Executive summary

2. The Waitemata Table Tennis Club (the club) has applied for land owner approval for the extension of the existing table tennis club building on Parrs Park, Glen Eden. Resource consent was approved in 2011 for the extension but has since lapsed and the club has decided to downsize its extension plans due to financial constraints. Land owner approval has not previously been sought.

3. The land is held as a classified recreation reserve under the Reserves Act 1977 and zoned as open space – sport and active recreation in the Auckland Unitary Plan (operative in part).

4. The proposed extension falls within the existing leased area so no variation to the existing lease agreement is needed.

5. Staff recommend that the Waitakere Ranges Local Board approves the land owner application as the extension of this building will have a less than minor effect on the public’s use of Parrs Park and meets the outcome of the Waitakere Ranges Local Board Plan to have recreational facilities that meet local needs (by providing an upgraded table tennis facility).

Ngā tūtohunga / Recommendation/s

That the Waitàkere Ranges Local Board :

a) grants land owner approval for the extension of the Waitemata Table Tennis Club on Parrs Park, Glen Eden

b) requires that the land owner approval be subject to:

i. the club securing all funding for the building extension within a two (2) year period from the date of this land owner approval

ii. the club obtaining all regulatory consents required for the planning and development of the building and associated parking.

Horopaki / Context6. Parrs Park is held in fee simple by Auckland Council as a classified recreation reserve and is subject to the provisions of the Reserves Act 1977. The park is zoned as open space – sport and active recreation in the Auckland Unitary Plan (operative in part).

7. The club gained resource consent in 2011 (Attachment A, resource consent decision dated 16 December 2011 referenced as LUC-2011-699) for the demolition of part of the existing building and an extension to the building resulting in a coverage alteration from 1663m² to 2590m² as depicted in Attachment B, prepared by Context Architects and dated 27 May 2011. Land owner approval was not sought at this time.

8. The resource consent has since lapsed and the club has decided to downsize the extension resulting in a change in coverage from 1663m² to 1910m² as depicted in Attachment C, prepared by Addington Design and dated 31 August 2018.

9. Part of the existing building will be demolished to make way for the construction of the extension, with the building coverage only increasing by 247m². A storm water detention tank with the capacity of 13,178 litres will be installed on site and the club will re-use storm water from this detention tank for grey water uses (predominantly for toilet flushing).

10. A 25 year lease agreement was completed in 2010 and the updated proposal falls within the existing leased area.

11. The club have gained some funding for construction from council’s parks, sport and recreation department as shown in Attachment D, prepared by Nick Harris (sport and recreation lead) and dated 29 June 2017.

12. The application strategically aligns with the local board objective of people having plenty of sports and recreational opportunities.

Tātaritanga me ngā tohutohu / Analysis and advice

13. Staff recommend that land owner approval for the new building be granted to allow the club to secure funding and construct the multi-staged building. The proposal will allow the club to provide more playing space and increase participation in the sport of table tennis. The extension of the building will not have a significant effect on the use of the area and will not affect the amenity of Parrs Park as it is an extension of an existing building.

14. The council parks and places specialist, community lease advisor and sport and recreation lead have all been consulted and are supportive of the proposal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

15. The proposal was presented to the local board at a workshop in November 2017. The board was generally supportive of the proposal with the exception of the south-western wall of the proposed building which is depicted in Attachment E, prepared by Addington Design and dated 13 November 2017. The local board’s concerns have now been addressed in an updated design, which has incorporated landscaping and lighting.

16. The board has the option to approve or decline the application. Approving the application will result in the club being able to gather funding and start the resource consent process with the intention to extend the Waitemata Table Tennis Club on Parrs Park, Glen Eden. Declining the application would result in the club not being able to extend the building.

17. The application strategically aligns with the local board plan outcome of people having plenty of sports and recreational opportunities.

Tauākī whakaaweawe Māori / Māori impact statement

18. There are no sites of value or significance to mana whenua identified in the Auckland Unitary Plan. The proposed extension does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori and any impacts will be no different to those on others.

Ngā ritenga ā-pūtea / Financial implications

19. There are no financial implications for the local board unless the club attempts to gain funding from the local board post-approval.

Ngā raru tūpono / Risks

20. The main risk to council is the Club’s inability to prove and guarantee the full funding for the project. The club has secured funding from council’s sport and recreation team but has not secured the full construction amount. It is a condition of the approval that the club must prove its ability to fully fund the construction within a two year period of the approval date.

21. There is a risk with any leased community facility on public open spaces that if the lessee surrenders its lease or is unable to continue to occupy the site, the council inherits a liability. Where any group owns a building on a park and surrenders its lease, they also surrender the building to council and in that regard the council has the opportunity to occupy or manage the facility itself.

Ngā koringa ā-muri / Next steps

22. If approval is given, the club will begin the funding accumulation and resource consent process. The detailed design of the proposed building will be assessed by Community Facilities staff throughout this process.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Previous Consent-Land owner approval for the extension of the Waitemata Table Tennis Club on Parrs Park, Glen Eden	39
b ⇩	Previous Approved Drawings-Land owner approval for the extension of the Waitemata Table Tennis Club on Parrs Park, Glen Eden	69
c ⇩	Drawings (Proposed extensions)-Land owner approval for the extension of the Waitemata Table Tennis Club on Parrs Park, Glen Eden	83
d ⇩	Letter from Nick Harris -Land owner approval for the extension of the Waitemata Table Tennis Club on Parrs Park, Glen Eden	93
e ⇩	South-western wall of the proposed building-Waitemata Table Tennis Club on Parrs Park, Glen Eden	95

Ngā kaihaina / Signatories

Authors

Cherie Veza - Stakeholder Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

22 February 2018

Auckland Council’s Quarterly Performance Report: Waitākere Ranges Local Board for quarter two, 1 October - 31 December 2017

File No.: CP2018/01351

Te take mō te pūrongo / Purpose of the report

1. To provide the Waitākere Ranges Local Board with an integrated quarterly performance report for quarter two, 1 October - 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. The snapshot (attachment A), indicates performance against the agreed 2017/2018 work programmes is tracking positively.

4. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (88%, on track) or amber (8%, some risk or issues, which are being managed). The following activities are reported with a status of red (4%, behind delivery, significant risk):

5. The financial performance for quarter two 2017/2018 is attached (Appendix B). There are some points for the board to note:

· Waitakere Ranges Local Board capital investment for the period was $1.1m and net operational cost of service was $3.8m.

· Operating expenditure is 17% below budget the main driver continues to be lower full facility contract maintenance than planned. Operating revenue is 22% under budget due to lower community facility hire.

· Capital expenditure was (40%) under budget. Contract negotiations with suppliers and delays to the construction phase of projects being the main drivers. The main expenditure in the quarter was on Huia Domain Seawall and Titirangi Library ceiling lighting renewal.

6. The Waitākere Ranges local board financial performance report is in Appendix C.

7. The key performance indicators show an overall trend of delivery that is not meeting the indicators, with some exceptions (see Appendix D). Accuracy of measurement is expected to improve throughout the year and these are explained further in detail in the report.

8. This report does not yet cover the entirety of the Waitākere Ranges Local Board’s projects.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the performance report for the financial quarter ending 31 December 2017

Horopaki / Context

9. The Waitākere Ranges Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 22 June 2017

· Parks, Sport and Recreation; approved on 22 June 2017Libraries and Information; approved on 22 June 2017

· Community Facilities: Build Maintain Renew; approved on 22 June 2017

· Community Leases; approved on 22 June 2017

· Infrastructure and Environmental Services; approved on 22 June 2017

· Local Economic Development; approved on 22 June 2017

10. The work programmes are aligned to the 2014 Waitākere Ranges Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter two

11. Further to delivery of activities that can be defined as ‘business as usual,’ progress during this quarter largely relates to planning and mid-stage delivery of projects.

Key performance indicators

12. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Waitakere Ranges Board’s measures, showing how we are tracking after the second quarter of FY18.

13. The year-end outlook is that 53 per cent of measures will not achieve target.

14. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

15. For the first and second quarter we will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter we will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

16. Appendix D contains more detailed information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. This report informs the Waitākere Ranges Local Board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

18. The Community Capacity Building work programme delivered via the Community Waitakere partnership builds on the capacity building work initiated by Community Waitākere in 2015/16 with Hoani Waititi Marae and surrounding communities. It supports the capacity of Hoani Waititi Marae to implement community-based programmes and activities and connect to the wider community.

19. The local board formally agreed, on 28 September 2017, to pursue a relationship agreement with Te Kawerau a Maki in 2018 as a commitment to an open and positive relationship.

Financial performance

20. Operating expenditure is $797k under budget. The majority of the under spend relates to the new full facility maintenance contract where fluctuations are expected until baselines at local board level are established over the year.

21. Operating revenue is $18k below budget in community facility hire due to lower usage of the Titirangi War Memorial Hall than planned.

22. Overall capital spend is below budget by $734k (40%) mainly as a result of park asset renewals which are at differing stages of progress. e.g. contract negotiations on Piha South Road Reserve and Piha Domain toilet blocks and delays to the construction phase of the Huia Domain seawall. Delays to the construction phase of Laingholm Hall refurbishment has also contributed where re-scoping is required due to the extent of work.

23. The Waitākere Ranges local board financial performance report is in Appendix C.

Ngā ritenga ā-pūtea / Financial implications

24. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

25. Risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ (significantly behind budget/time or achievement of outcomes) or ’amber’ (some risk or issues, which are being managed) status, are set out, with explanation and / or mitigation, in Appendix B.

Ngā koringa ā-muri / Next steps

26. The Local Board will receive the next performance update following the end of quarter 3, March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Board Work Programme Snapshot 2017/2018	101
b ⇩	Work Programme 2017/2018 Q2 Report	103
c ⇩	Financial Performance	131
d ⇩	Waitakere Ranges Performance Measure Outlook	139

Ngā kaihaina / Signatories

Authors	Raewyn Curran - Senior Local Board Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

22 February 2018

Chairperson's Report - February 2018

File No.: CP2018/01482

Denise Yates

1. With a great deal of sadness I note that Denise Yates, a member of the Waitakere Ranges Local Board died recently after a short illness.

2. Denise and I go back a long way. I was involved in her election as a Waitakere City Councillor in 2000 during a by election. We were both then elected as Councillors in 2001 but met the same fate in 2004 when the electorate decided we should take time out. We were both then elected to the inaugural Waitakere Ranges Local Board in 2010 and Denise continued to serve until recently.

3. Denise was the inaugural chairperson. She was always energetic and passionate in everything that she did. She had a strong moral compass and a clear set of principles that she worked under. She would decide on what was right and then seek to achieve this result. Whether it was rights for the gay and lesbian community or workers rights she stuck to her principles and proudly championed their causes.

4. She was a passionate protector of the local environment and worked hard to ensure that the Waitakere Ranges Heritage Area Act was passed and its principles supported.

5. She also enjoyed the human contact side of the role. She knew a huge number of people in the local area and nothing was more enjoyable for her than meeting and talking with people. She had a real compassion for people.

6. It was a shock when I learned how ill she was. Until Christmas she was still performing her role as a board member with dedication and distinction.

7. My best wishes go to Jo, Brenda, Mark, Odette and all the other members of her whanau.

8. Denise believed we should always struggle for what is right and we should never give up. Denise fought the good fight all her life and never gave up.

9. She will be missed.

Kauri dieback

10. A lot has happened since Te Kawerau A Maki announced a rahui over the Waitakere Ranges and Council considered the issue in December last year. News reports over Christmas suggested that the rahui on the Waitakere Ranges is having some effect but not as much as hoped. There was initially an impressive response from the public but as time went by my perception is that the response faded.

11. Council-employed kauri dieback ambassadors advised visitors of the rahui but few have followed the request to keep off the tracks. There was clear evidence of confusion. People were confused by generic signs suggesting the tracks were open being next to other signs warning of the rahui. Others thought that a clear direction was required by Council. Many people that I know support the rahui. But it is clear to me that unless further steps are taken by Auckland Council use of diseased tracks will continue and the disease will keep spreading.

12. By the time this report is considered published Council will have taken further steps to protect the ranges. I am aware the Mayor and Councillors are deeply concerned at what is happening and I am confident they would have tightened things up.

13. One of the resolutions that the Environment and Community Committee of Council passed in December was to “request staff to report to the Environment and Community Committee in February 2018 on options for stepped up track improvement and upgrades, public education, enforcement options and effectiveness, effectiveness monitoring, capital and operating costs associated with option four for consideration in the Long-term Plan 2018-28”.

One area that Council has to consider is the closure of further tracks.

14. The resolutions passed by Council in December were described as being a “modified option four” where closure of high risk tracks would be made on a case by case basis. The Local Board took the position that of all of the options presented to Council option 4, the closure of all high and medium risk tracks, was the appropriate decision. This would act to protect pristine stands and also quarantine diseased areas while allowing no or low risk tracks to remain open.

15. The quarantining of areas I believe is very important because it is clear from the maps that the disease is spreading like a cancer along the tracks. It does not matter how carefully people clean their shoes, once they walk in a diseased area the disease will then be spread along the track. Cleaning shoes does not make them immune to spreading the disease. No kauri near a diseased track will be safe.

16. I recently inspected the start of a couple of tracks to see what was happening. In Piha on Glen Esk Road there was a large number of people enjoying the walk to the nearby Kitekite falls. The track is marked as high risk. Nearby is the Maungaroa Ridge Track which is heavily diseased. But the carpark was full and clearly designated overflow parking was available and the rahui sign erected by Council semi obscured by parked cars and away from the start of the track.

17. I believe that the least Council should be doing is taking away the welcome signs. And it should be considering hard options such as closing carparks.

18. Staff are worried that closing tracks such as this one will not work because people will walk them anyway. But I disagree with this. They are correct that it will not deter all humans, nothing ever does. But by closing tracks and car parking areas a significant number will be deterred from walking. And reduced numbers is not a matter of failure but of success. The fewer people that walk on tracks the less likely it will be that the disease will be spread.

19. The other aspect of the crisis that will need urgent attention is the provision of more resources. The long term plan decisions which Council is currently consulting on will be a very important aspect of this.

20. A draft budget that was being worked on proposed that there be a $465 million boost to the environmental spend. A good chunk, about $100 million of that would address kauri dieback.

21. Mayor Phil Goff has adjusted the figure down slightly in his Mayoral Proposal. He suggested that over the next ten years Council spends a further $84 million on Kauri Dieback. It was estimated that this would reduce the threat of it spreading from over 80% to about 40%. An attempt to increase this amount further was unfortunately lost at the December Finance and Performance Committee Meeting.

22. The proposal will result in a significant increase in spending on Kauri Dieback and is welcome because of this. But I would prefer the prospects of success in stopping the spread of the disease were closer to zero than 40%.

23. And there are signs that Central Government is preparing to play a more significant role.

24. We are reaching crunch time for the Waitakere Ranges. Kauri is a cornerstone species of the Waitakere Forest and if they die out there will be an irrevocable change. We owe it to the Waitakere Ranges to do our best to save the King of the forest.

Ten year long term plan consultation

25. Another aspect of the draft long term plan is the proposal for a special water quality targeted rate.

26. It is intended to fund work to achieve an 80% reduction in waste water overflows within ten years. The proposed rate is $66 per year for the average residential ratepayer.

27. A quote from the Mayor deserves repeating:

“I believe Aucklanders want their city to be world class. In the twenty first century, world class cities don’t allow waste water to flow into their streams and beaches. This problem is not new. It goes back more than a century. It is time to take the problem out of the too-hard-basket, and to stop passing it unresolved to future generations. I am asking Aucklanders whether they are ready to make the commitment of a small weekly sum to tackle, and resolve this problem, so we can live up to our reputation as a clean and green city.”

28. The Waitakere Ranges Local Board area has more polluted areas than any other board area. It is clear that a major cause of pollution in the Manukau Harbour is failing sewerage infrastructure and the sooner this is fixed the better.

29. The draft ten year budget is being prepared for consultation. These particular proposals are very important to the west and I will be urging everyone to support them.

Maui’s dolphin

30. Since the board’s creation preservation of Maui’s dolphin has been a major goal. Our latest Local Board Plan specifically mentions Maui’s dolphin and one of the primary outcomes we are seeking is the protection and enhancement of our environment.

31. We feel especially responsible because a large part of Maui’s dolphin’s habitat is either in or borders the Local Board’s area. Our board boundary includes the area from Titirangi to Whatipu in the Manukau Harbour and from Whatipu to Te Henga Bethells on the west coast.

32. The current situation is especially perilous because it is estimated there are only 55 Maui’s dolphins left. The species is on the verge of extinction.

33. So we discovered with concern that the Minister of Fisheries is contemplating halting the roll out of cameras on large fishing vessels to monitor compliance with fisheries requirements. We accept that the camera proposal is not ideal. We are aware that there have been expressions of concern with the technical aspects of the proposal and that there may or may not be difficulty with the quality of the digital feed and if it will be sufficient for prosecution purposes. No doubt there will be problems but the presence of cameras will at least deter fishing boats from engaging in illegal practices.

34. Rather than put the project on the back burner or possibly cancel it we have urged the Minister to proceed with the proposal.

35. Maui’s dolphins are facing extinction and we need to do whatever we can to ensure their survival.

Milan Drive

36. Heather and Jerry Tanguay and other residents of Milan Drive have been working hard clearing the local reserve. It took a great deal of work and Council was able to help by providing them with a bench seat which has been put to good use.

37. Well done everyone. Thanks to your work the Milan Drive neighbourhood is that much more hospitable and attractive.

Heidi Padain’s photo exhibition at Arataki

38. Piha photographer Heidi Padain has a photo exhibition at Arataki Visitor’s centre.

39. The exhibition is a great use of Arataki. The centre is not only a showcase for the beauty of the Waitakere Ranges but it is also increasingly a community hub. Last year it was the host of the inaugural Waitakere Ranges photography competition where Heidi won a major prize.

40. Her photography is exquisite. She specialises in native bird life. Her framing and composure is superb. But her most valuable skill is the ability to capture the instant when the beauty of the photograph is maximised.

41. I recommend that you visit Arataki to see her work.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the Chairperson’s report.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Busola Martins - Local Board Democracy Advisor (West)

Raewyn Curran - Senior Local Board Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

22 February 2018

Portfolio update - Member Steve Tollestrup

File No.: CP2018/01387

Purpose

1. This report provides an opportunity for Member Steve Tollestrup to give an update with regards to activity within his portfolio areas.

2. Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3. Member Tollestrup has lead for the portfolios of Community Development, Economic Development, Place-making/Urban Renewal, Ethnic, Peace and Safety.

Executive Summary

Denise Yates Passing

4. It is with a real sadness I note the passing of my local board colleague and friend Denise Yates. Denise was really one of kind and her absence on our board will be keenly felt. Denise had a remarkable recall of people and past events and her warm diplomacy with constituents was a mark of her character and a valued contribution to our local board. Her sudden death was a surprise to me as we had enjoyed a good laugh and conversation mid-December at our end of year gathering. With our last names well down the alphabet we often sat together, discussed issues and at breaks tried to out-do each other at crosswords.

5. Denise was passionate about human rights and a clear voice for justice as well as an advocate for the environment. Her community involvement was wide in scale. Her funeral and tangi at Hoani Waititi marae with hundreds of guests including the mayor was is evidence of the high regards she was held and the gap she leaves.

Launch of Project Speedo

6. Now into its 11^th year I launched Project Speedo early December at Henderson Valley Primary School. Bringing together a record number of stakeholders including Police, Fire services, Surf Lifesaving, Drowning Prevention Auckland, Civil Defence, Neighbourhood Support, Community Patrols.

7. The goal of Project Speedo has been to increase safety on the roads and in the water, to reduce crime and remain on high alert for emergency events such as bush fires over the summer months. Early reports again highlight the need to swim in designated areas ‘between the flags’ and a small spike in car break ins with cars left unlocked or windows smashed to grab valuables left visible in the car.

Flash Flooding Cascades, Bethells and Piha

8. I did an inspection of the damage following the extreme micro-burst and resulting flash-flooding first light the following morning. In terms of property damage Glen Esk road received serious damage with the good news that the West Gallery, situated in a vulnerable location sustained minimal damage. I spent part of the morning meeting with locals at Glen Esk Rd and both Campgrounds. I also met with Park Rangers.

9. I followed Piha with inspection of Cascades and the damage to the swing bridge which was left completely destroyed. The damage to the swing bridge which usually stands about 3 meters above the stream provided sobering evidence of the force of the flash flood. As a local board we note the loss of the lives of the two Massey students swept away and have offered condolences to the families.

10. I also met with John Sumich at Matuku reserve that had been holding their open day for World Wetland Day. He commented that while there was a rapid rise of the water level the day had finished and all visitors were off track.

11. Project Speedo was operational at the time (see above) and I believe the coordination of emergency services was enhanced and supported because of this. The Local Board has requested a report of the incident from Auckland Emergency Management.

Bethells Internet

12. Access to high quality broadband remains a priority for the Local Board. Late December I attended a meeting of the Bethell’s Internet Users Group (BIUG) to review the situation. The Local Board has been actively lobbying Central government and parliamentary colleagues. In this matter I have had a very close working relationship with Councillor Linda Cooper. In January Cr Cooper, Peter Stott representing the BIUG and myself met with Caitlin Mezt of the Rural Connectivity Group (http://www.ruralconnectivitygroup.com/).

13. The meeting concluded that fibre cabling down the valley would continue to be challenge with an uncooperative Chorus. However, Bethells / Te Henga has been recognised with priority status as a rural ‘black spot’ requiring Wi-Fi for mobile coverage. Wi-Fi can be made available through RCG for high-speed broadband at minimally increased cost to households and businesses compared to fibre. Consultation with the community is the next step. I believe this is a viable and practical solution to this vexing on long term problem.

Bethells Community Day

14. Always a great community day with so much happening. I was especially interested in visiting the display of our local board funded lagoon and waterways water testing programme. Programme member Derek Marsh showed me the devises and testing procedure as well as the recorded data captured this far which highlighted areas of high e coli. The group will be applying for some further funding to be able to create DNA tags to pinpoint vectors and sources.

Piha Library Trust

15. With my colleague and Deputy Chair Saffron Toms along with Council staff we met with representatives of the Piha Library Trust and the Piha Residents and Ratepayer Association supporting pathways of agreement to ensure ongoing library services to Piha and clarity on leaseholder status. It is our belief that the situation has been resolved.

Community Development

16. Community Waitakere’s capacity building work in the Zodiac area: consultation is taking place at the moment with local residents, Prospect school and the Community House to discuss future neighbourhood improvements. The feedback will be collated and presented to the Local Board, and the wider community in the coming weeks.

17. Leading in Communities programme is starting in early March, with an 8-week course based in Glen Eden. This programme capacity builds local community groups through leadership development. Those interested in participating should contact Community Waitakere

18. UNITEC study on growth, gentrification and urbanisation of Glen Eden is nearing completion. UNITEC staff will present the final draft to the Local Board at a workshop in March

19. New migrants: Waitakere Ethnic Board will run three local board funded Welcome to Auckland workshops in Glen Eden over the next few months. These include practical information about public services, and information specific to the WRLB area and local council and community services.

20. Homelessness: Housing hui organised by Housing Call to Action supported by the Local Board taking place on 8 March

21. Neighbours Day application round is open until 9 March, for events organised between 24^th March (Neighbours Day) and 30^th April 2018.

Auckland International Airport Ltd (AIAL) Extension and Improvements

22. I attended as a local board delegate to a December meeting that presented plans for improvements to AIAL aircraft capacity management. With Auckland international passenger and freight services increasing board representative were asked to respond to possible impacts of increased use of current flight paths. My own presentation has been a concern about increased flight paths over the heritage area and their impacts on the natural characteristics of the Heritage Area especially quietness and tranquility of the natural environment. To this end I have also done a personal anecdotal survey of flight path noise and agree it is regular and distracting from the aims of the act and have noted my objection to Council Southern Planning unit.

Waitakere Task Force on Violence

23. Taking up the post of Chairperson I chaired the meeting November 15^th. The meeting received a verbal report on this year’s White Ribbon Day activities which focus on the elimination of gender based violence particularly male physical, mental and emotional violence toward women. The decision of recent years has been to replace the street march with a series of community engagements at specified public points around Auckland and in our case out west. Part of the week-long event is the ‘Behind Closed Doors’ art exhibit which uses doors as media to carry artistic messages. I attended the opening of this exhibit at Ranui Library as well as the community engagement outside Glen Eden Library. The meeting also included a variety of community updates from antiviolence groups in attendance.

Swanson Carols on the Deck

24. Joined in with the Swanson Christmas celebrations arriving by train in a big red suit! Awesome time with the children and community with carols, games, and of course the Santa visit.

Greater Glen Eden end of year Speaker

25. I spoke at the end of year Greater Glen Eden Christmas meeting. Using slides from my previous work with communities throughout the world. I spoke on the subject of what makes a community thrive focusing primarily on community engagement, local empowerment, active networks and access to representation. Greater Glen Eden is one of our important hub groups and their unassuming commitment to community is an important contribution to the life and culture of Glen Eden.

Further Engagements

· Enviro Schools awards Western Springs

· Waitakere Ethnic Board ‘Desi’ Luncheon meet and greet

· Glen Eden AGM

· Waitakere Ranges Combined Residents and Rate Payers meeting

· Henderson Valley Residents Association

· Community Waitakere AGM

· Western Cluster Group Citizenship Ceremonies

· Opening of Titirangi Library Deck

· Little Muddy Creek Walkway Opening.

· Japanese Delegation welcome to Arataki.

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the portfolio update from Member Steve Tollestrup.

Attachments

There are no attachments for this report.

Signatories

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

22 February 2018

Governance Forward Work Calendar - February 2018

File No.: CP2018/01376

Te take mō te pūrongo / Purpose of the report

1. To present to the board with a governance forward work calendar.

Whakarāpopototanga matua / Executive summary

1. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings over the upcoming months. The governance forward work calendar for the board is included in Attachment A.

2. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

3. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) note the updated Governance Forward Work Calendar for February 2018 (attachment A).

Horopaki / Context

4. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

5. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

6. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

7. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

8. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

9. All local boards are being presented with governance forward work calendars for their consideration.

Tauākī whakaaweawe Māori / Māori impact statement

10. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā koringa ā-muri / Next steps

11. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar - February 2018	153

Ngā kaihaina / Signatories

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Sandra Coney, QSO
	Neil Henderson
	Steve Tollestrup