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Waitākere
Ranges Local Board
22 February
2018
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1 Welcome
The
Chairperson opened the meeting and welcome those present.
2 Apologies
3 Declaration
of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are declared interests of the Waitakere Ranges Local
Board.
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board – Elected
Member
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Women’s Health Action Trust – Patron
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New Zealand Society of Genealogists – Member
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New Zealand Military Defence Society – Member
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Cartwright Collective – Member
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Titirangi RSA – Member
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Portage Trust – Member
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West Auckland Trust Services - Director
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Neil Henderson
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Portage Trust – Elected Member
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West Auckland Trust Services (WATS) Board
– Trustee/Director
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Whau River Catchment Trust - Employee
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Greg Presland
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Lopdell House Development Trust – Trustee
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Whau Coastal Walkway Environmental Trust
– Trustee
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Combined Youth Services Trust – Trustee
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Glen Eden Bid - Member
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Steve Tollestrup
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Waitakere Licensing Trust – Elected
Member
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Waitakere Task force on Family Violence
– Appointee
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Saffron Toms
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NIL
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Member
appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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Friends of Arataki Incorporated – Trustee
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Neil Henderson
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Friends of Arataki Incorporated – Trustee
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Rural Advisory Panel - Member
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Steve Tollestrup
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Glen Eden Business Improvement District
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Greg Presland
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Glen Eden Business Improvement District
(alternate)
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Saffron Toms
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Ark in the Park
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Acknowledgement for Pat Booth
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The Waitakere Ranges local board:
a) acknowledged the passing of Pat Booth who passed recently.
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Resolution number WTK/2018/11
MOVED by Member S Coney, seconded by Member N
Henderson:
CARRIED
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Secretarial
note: The Waitakere Ranges local board acknowledged the passing of Pat Booth
who passed recently. Pat was a resident of Laingholm for a few years and a
member of the Waitemata District Health Board. The local board extends
condolences to his friends and family.
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7 Ward Councillors’ Update
Apology from Cr Linda Cooper
8 Deputations
There were no
deputations.
9 Public
Forum
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9.1
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Ms Diane Goodley
Ms Goodley
spoke to the board on the potential hazzard the steps on the public track
from Huia Road through to Foster Avenue could cause the commuters.
She requested
that the local board visit the site to access the hazzard on the track.
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Ms Julia Schaefer
Ms Schaefer spoke to the board on her
safety concerns around Woodlands Park Primary School, especially with the
lack of foothpaths on the road.
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Resolution number WTK/2018/12
MOVED by Chairperson G Presland, seconded by
Member S Tollestrup:
That the Waitakere Ranges Local Board:
a) receive public forum submissions from Diane Goodley and
Julia Schaefer and thank them for their submissions.
CARRIED
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10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
There were no
notices of motion.
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13
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New community lease to Fire and Emergency
New Zealand 1282 - 1284 Huia Road, Huia
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Resolution
number WTK/2018/14
MOVED by Member S Tollestrup, seconded by Member N
Henderson:
That the Waitākere
Ranges Local Board:
a) grant
a new community lease to Fire and Emergency New Zealand for Karamatura
Reserve, 1282-1284 Huia Road, Huia (Attachment A) being 2012 m² (more or less) on the following
terms and conditions:
i) term:
10 years commencing 1 May 2018 with one 10-year right of renewal;
ii) rent:
$1.00 plus GST per annum if requested;
iii) Fire
and Emergency New Zealand Community Outcomes Plan as approved be attached to
the community lease document (Attachment B);
b) all other terms and conditions in accordance with the Reserves Act
1977 and the Auckland Council Community Occupancy Guidelines July 2012.
CARRIED
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14
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Land owner approval for the extension of the
Waitemata Table Tennis Club on Parrs Park, Glen Eden
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Resolution
number WTK/2018/15
MOVED by Member N Henderson, seconded by
Member S Coney:
That the Waitàkere Ranges
Local Board :
a) grants
land owner approval for the extension of the Waitemata Table Tennis Club on
Parrs Park, Glen Eden
b) requires
that the land owner approval be subject to:
i. the
club securing all funding for the building extension within a two (2) year
period from the date of this land owner approval
ii. the
club obtaining all regulatory consents required for the planning and
development of the building and associated parking.
CARRIED
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18
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Governance Forward Work Calendar - February
2018
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MOVED by Chairperson G Presland, seconded by Member S
Coney:
That the Waitākere
Ranges Local Board:
a) note
the updated Governance Forward Work Calendar for February 2018 (attachment
A).
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20 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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21 Procedural
motion to exclude the public
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Resolution
number WTK/2018/20
MOVED by Chairperson G Presland, seconded by
Member S Coney:
That the
Waitākere Ranges Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Roma Leota - Policy Analyst be permitted to
remain for Confidential Item number C1: Acquisition of land for open space
- Swanson after the public has been excluded, because of their knowledge
of the subject, which will help the Waitākere Ranges Local Board in its
decision-making.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
of land for open space - Swanson
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
s7(2)(i) -
The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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7.05 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
7.15 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Acquisition of land for open space - Swanson
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b) confirm
that there be no restatement of this confidential report, attachments or
resolutions for the acquisition of land for public open space in Swanson.
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7.15 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
