Agenda of Waitematā Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 12 December 2017 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Anita Potgieter and Tim Fitzsimmons - Wynyard Quarter Transport Management Association

Whakarāpopototanga matua / Executive summary

1. Anita Potgieter and Tim Fitzsimmons will be in attendance to discuss the Wynyard Quarter Transport Management Association (WQTMA).

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) thank Anita Potgieter and Tim Fitzsimmons for their attendance and presentation about the Wynyard Quarter Transport Management Association (WQTMA).

8.2 Deputation: Suzanne Sinclair, Maggie Gresson, Glenn Mitchell - 3 Ponsonby Road

Whakarāpopototanga matua / Executive summary

1. Suzanne Sinclair, Maggie Gresson and Glenn Mitchell will be in attendance to discuss 3 Ponsonby Road

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) thank Suzanne Sinclair, Maggie Gresson and Glenn Mitchell for their attendance and presentation about 3 Ponsonby Road.

8.3 Deputation: Hiraani Himona - Parnell Railway Station

Whakarāpopototanga matua / Executive summary

1. Hiraani Himona will be in attendance on behalf of Te Tuhi to discuss Parnell Railway Station

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) thank Hiraani Himona for her attendance and presentation on behalf of Te Tuhi about Parnell Railway Station.

8.4 Deputation: Lisa Prager - Waitematā Safer Routes

Whakarāpopototanga matua / Executive summary

1. Lisa Prager will be in attendance to discuss on behalf of Occupy Garnet Road about Waitematā Safer Routes.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) thank Lisa Prager for her attendance and presentation on behalf of Occupy Garnet Road about Waitematā Safer Routes.

8.5 Deputation: Gael Baldock - Suffrage Memorial Mural

Whakarāpopototanga matua / Executive summary

1. Gael Baldock will be in attendance to discuss the Suffrage Memorial Mural.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) thank Gael Baldock for her attendance and presentation about the Suffrage Memorial Mural.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waitematā Local Board

20 February 2018

Auckland Transport Update - February 2018

File No.: CP2018/00823

Te take mō te pūrongo / Purpose of the report

1. To update the Waitematā Local Board on Auckland Transport activities and to summarise the ongoing engagement between the Waitematā Local Board and Auckland Transport.

Whakarāpopototanga matua / Executive summary

2. This report covers:

· Information about new cameras to improve road safety

· Changes to public transport fares

· Information on the increase in cycling during 2017

· A general summary of projects and activities of interest to the board

· Traffic control committee decisions

· The Auckland Transport quarterly report

· A summary of Auckland Transport workshops with the board

· A summary of general information items sent to the board

· A summary of engagement with the board on various projects

· An update on the board’s transport capital fund

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) receive the report Auckland Transport update – February 2018.

Horopaki / Context

New cameras to improve road safety

3. Auckland Transport (AT) has recently installed six new safety cameras at intersections across Auckland including in the Waitematā Local Board area. The aim of these cameras is to improve safety at high / medium risk intersections. The cameras operate on new technology that allows for data to be collected centrally rather than requiring a technician to visit each camera.

4. We have worked very closely with the NZ Police and other agency partners, including the Automobile Association. Following an analysis of red light safety cameras installed in 2015 results suggested an average reduction of 72 per cent in red light running crashes and we anticipate the new cameras will improve safety at these sites.

Changes to public transport fares

5. Bus, train and ferry fares will be changing from 11 February 2018. Auckland Transport reviews fares annually to ensure they keep pace with operating costs and the portion of costs recovered from fares. Auckland Transport has a target to recover 50 per cent of the cost of public transport from fares, but this is currently at 46.2 per cent, with the balance subsidised by ratepayers and taxpayers. Over the past year AT has added a number of new services and more capacity including the roll out of new bus networks in West and East Auckland, the addition of more bus lanes to improve travel times, and the introduction of more double decker buses, bringing the total double decker fleet to 89.

6. In the year to the end of December 2017, 91.1 million trips were taken on public transport in Auckland, an increase of 7.4 per cent on the year before. The changes for bus and train fares include increases to 1-zone, 2-zone, 4-zone and 5-zone fares of between 5 cents and 15 cents and there will be decreases to 3-zone fares of 5 cents for adults and 8 cents for children. There will also be increases of 7 cents to 10 cents for tertiary fares to ensure concession consistency across all zones.

Cycle counters show surge in bike rides in 2017

7. Cycling continued to grow in 2017. There were 3.67 million bike trips counted across Auckland which is a 6.2 per cent increase on 2016. November 2017 was the year’s busiest month for the cycling network, with 355,088 trips recorded. Tuesday 21 November was the busiest day for the network with 17,529 trips recorded.

8. In 2017, AT’s Active Modes research showed that 35 per cent of Aucklanders cycled, up from 31 per cent in 2016. 41 per cent of these riders are cycling for key point-to-point journeys, such as to the shops, work, places of study and to get to public transport. Over half of Aucklanders (53 per cent) believe that a lot is being done to improve cycling in Auckland, and 71 per cent do not think there are enough cycle lanes and cycle paths. Auckland Transport is continuing to deliver safe cycling infrastructure in 2018.

9. More information about active modes research can be found at: https://at.govt.nz/cycling-walking/research-monitoring/#active-modes

Other projects and activities

10. The table below has a general summary of projects and activities of interest to the board with their current status. Please note that all timings are indicative and are subject to change:

Project	Current Status
Northwestern busway – proposed rapid transit corridor from City to West Auckland	With a greater emphasis on Light Rail being looked at by the new government, we are continuing to finish off the current busway business case work but are expecting to need to update it once the new central government transport policy direction is formalised. Anticipated public consultation has therefore been delayed, as the wider context is still not yet clear. We have draft consultation material and hope to make speedy progress on public engagement once the central government approach is known.
Wellesley Street Bus Improvement Project (formerly Midtown bus route) – improving how city centre buses operate	This project reached a milestone late last year in the confirmation of Wellesley Street as the corridor for bus movements (leaving Victoria Street free to be developed as a linear park) and including the requirement for an off-street bus interchange in Grafton Gully. The project has completed an Indicative Business Case (IBC) to secure funding to enter into the Detailed Business Case (DBC) phase. The scope for this DBC has been drafted and it is hoped that this will be released to the market in February 2018 for commencement in March/April. The work involved will include more detailed design concepts, operational assessments, economic evaluation and commercial considerations. Further work is being undertaken into the potential to integrate the bus interchange into the surrounding Learning Quarter campus, as well as how best to provide for the East-West cycling connection and future integration with light rapid transit on Queen Street.
Quay Street East Bus Project (formerly the Downtown bus project) - a new set of bus stops and associated kerbside infrastructure on Quay St East to enable the rollout of the Central New Bus Network.	This project has reached an agreed location and form, once integration with surrounding projects was confirmed – in particular the Quay Street seawall upgrade, Quay Street streetscape improvements and related private or CRLL works on nearby streets. The project is currently being co-ordinated with those interdependent projects into a Council-led programme of works for the wider Downtown area, and it is expected more information on the likely timeline and tasks will be known shortly. Whilst the location of the bus facility is agreed, there is further work to be undertaken on design, consultation and consenting, including work with adjoining stakeholders such as Cooper & Co. and Ports of Auckland.
Park Road Busway - bus priority improvements on Park Road between Grafton Bridge and the Hospital entrance	AT is engaging with key stakeholders on the Park Road project in February. Public consultation is planned for April 2018.
Parnell Busway - bus priority improvements on Parnell Road between Davis Crescent and St Mary’s Close.	Public consultation for the Parnell Road project is commencing in February 2018.
Federal Street Upgrade Stage 2 - between Mayoral Drive and Wellesley Street, it will feature improved lighting, signage, street furniture and planting.	Public consultation ran from November – December 2017, and much of the feedback showed support for the proposed improvements. Of the 73 submissions received over 80per cent were positive. Negative feedback included constructive suggestions for improvements to the design, many from people living locally. These will be incorporated into the final design where possible. AT’s Engagement Team are currently working through submissions, and will compile a public report summarising all feedback received, outlining key changes to the design and providing construction timelines.
Parnell residential parking zone - proposed permit scheme for residents and businesses	Consultation closed in December 2017 and we have received 426 responses including two submissions from the Parnell Business Association and Parnell Community Committee. Analysis of all the feedback is in progress at the moment.
Arch Hill residential parking zone – proposed permit scheme for residents and businesses.	Public consultation is now closed and the feedback results are being analysed.
Grey Lynn parking scheme - proposed permit scheme for residents and businesses	Public consultation is now closed and the feedback results are being analysed.
Nelson St cycleway phase 3 – a bi-directional cycleway from Nelson Street to Quay Street	Public consultation closed on the 1st of October. The project team has received the board’s feedback and is evaluating all the feedback received.
Grafton residential parking zone - proposed permit scheme for residents and businesses	AT is finalising the public feedback report and will publish the outcome on our website. Next step will be to prepare the report for Traffic Control Committee approval, this is aimed to implement by March/April 2018.
Parnell cycleway – proposed cycleway through Parnell	Options development is currently underway. This is based on the concepts discussed and agreed with the Community Reference Group. These will be shared and discussed with the Local Board and Community Reference Group in January/February 2018 and then evaluated through the Multi Criteria analysis to identify the preferred option by March 2018
Tamaki Drive cycle route – between the Strand to Ngapipi Road	Currently in detailed design. Construction is scheduled to start in May 2018 for completion in November 2018.
Herne Bay cycling and walking improvements – proposed changes to encourage slower driving speeds and improve routes for people walking and cycling.	Currently in detailed design, which is expected to be complete in June 2018. Construction is now scheduled to begin late 2018.
Pt Chev to Westmere cycleway - future requirements for the midtown east-west public transport corridor and Learning Quarter.	Currently in detailed design.
Victoria Street East-West cycleway - dedicated cycle route along Victoria Street West, from the Beaumont Street intersection to the Hobson Street intersection.	Currently in detailed design.
Federal Street Contra Flow Cycle Lane - an interim cycle lane proposed for Federal Street linking Fanshawe Street to Victoria Street until the full Federal Street Upgrade occurs.	The design has progressed to safety audit with contractor engagement intended for February 2018. It is proposed to construct the facility over a short duration with enabling road sealing in February 2018 and construction in March 2018.
Route 4 of Waitematā Safer Routes. Improvements for pedestrians, people on bikes and bus users for the section of Great North Road between Crummer Road and Ponsonby Road.	Currently in detailed design.
Parnell Station link – pedestrian link from the Station to Carlaw Park	The building consent has been approved and details around privacy screen resolved with stakeholders. The likely starting date is in mid-February 2018.
Newmarket crossing project – a bridge to replace the rail crossing, linking Laxon Terrace with nearby Cowie Street.	Construction commenced on the 11 December 2017.
Tamaki Drive cycle route – between Plumer Street to The Strand	Construction of this project started on 8 January and is planned to be completed by the end of June. The project team has been in discussion with the board to look at “greening options.” They estimate they shall be able to report on any changes to the construction programme to accommodate this additional work by mid-March 2018.
Ponsonby Road pedestrian improvements - improvements for pedestrians along Ponsonby Road (and 8 side streets) between Lincoln Street and Pollen Street.	Final section on Collingwood Street is under construction. Despite bad weather, work is still scheduled to finish before mid-February 2018.
Franklin Road upgrade - upgrades to improve the road quality and future-proof existing services.	Intersection works progressing well on the eastern side of the Franklin Road / Wellington Street intersection which will swap over to western side prior to the Pride Parade on 17th February. Planning in progress for speed table works and all side roads on the lower section from Victoria Street West to Wellington Street.
Waitemata safe routes - improvements for pedestrians, people on bikes, and bus users on 4 routes in the wider Grey Lynn area.	Route 2: Richmond Road is currently under review. Physical work is approximately 60per cent complete and as far as possible hold-points have been achieved where the road can continue to function acceptably until the review process can inform the continuation of the work. It is anticipated that the review process will take 4-6 months before physical works continues.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Traffic Control Committee decisions

11. Please see attachment A which outlines decisions made in the Waitematā Local Board area in December 2017. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced.

Quarterly Report

12. Please see attachment B for the Board’s information which is the quarterly report on Auckland Transport’s activities covering October to December 2017. This contains information on projects located within the Waitematā Local Board area and also regional projects.

Workshop overview

13. Auckland Transport attended a workshop with the board on the 12^th of December. This was an update on the Parnell cycleway project.

14. Auckland Transport also attended nine workshops with the board on the 30^th of January. These were updates on the Ian McKinnion Cycleway, Waitemata Safer Routes project, Quay Street – Plumer to The Strand, Tamaki Drive – The Strand to Ngapipi, Westhaven to CBD, Caltex/Great North Road shared path designs, Downtown and midtown bus update, Newmarket Crossing project and Federal Street project.

General information items sent to the board:

Item

Date sent to Board

Update: CRL3 accommodation works	30/11/2017
Update: Richmond Road route 2	30/11/2017
Grey Lynn Arch Hill RPZ letter	30/11/2017
Update: Seawall Week 8	6/12/2017
Waitemata Safe Routes - letters to residents	6/12/2017
Bullock Track/GNR Signal Issues	8/12/2017
Update: Seawall week 9	12/12/2017
Franklin Road - removal of parking	13/12/2017
Eden Terrace paid parking zone price review	14/12/2017
Waitemata Safer Routes - AT website updated	14/12/2017
Facts around Road Safety Stats	15/12/2017
Ferry Strategy - briefing note	15/12/2017
Update: Ian McKinnon Drive Cycleway	15/12/2017
Update: Franklin Road	18/12/2017
Update: Newmarket Level Crossing	19/12/2017
Waitemata Safe Routes Map	19/12/2017
Update: Seawall week 10	20/12/2017
Quay St Trees	15/01/2017
Richmond Road Kerb Work	15/01/2017
Newmarket Level Crossing updates	17/01/2017
Variable Message Signs	17/01/2017
Update: Carlaw Park Link and Parnell Station	18/01/2017
Update: RPZ consultations	18/01/2017
Update: Work continues for Quay Street Cycleway Extension	19/01/2017
Morton St - Minor parking changes	19/01/2017
Minor Improvements - New Street	22/01/2017
Update: Ferry Terminal Seawall repair January 2018	23/01/2017
Morton St - Minor parking changes	23/01/2017
Update: Collingwood Street	24/01/2017
Update: Carlaw Park pedestrian link	26/01/2017
Update: Parnell Cycle Route CRG	26/01/2017
Pt Chev, Meola Road Cycleway	26/01/2017
Update: Franklin Rd & Wynyard Quarter	31/01/2017

Local board views and implications

15. The board’s views are sought during consultation on any proposed schemes. The table below has a summary of consultation with the board on key projects in the board area:

Project Name	Stage of consultation
Grey Lynn & Arch Hill Residential Parking Zone	Public consultation is complete. The project team briefed the board on the initial results of public consultation at a workshop on the 5 December 2017. The Project Team will be coming to the local board in mid-February with the results of public consultation to seek the board’s feedback.
Parnell Residential Parking Zone	Public consultation is complete. The project team briefed the board on the results of public consultation at a workshop on the 5 December 2017. The Project Team will be coming to the local board in mid-February with the results of public consultation to seek the board’s feedback.
North-western Busway	A workshop was held with the board on 4th July 2017. Consultation is currently on hold.
Grafton Residential parking zone	Workshop was held on the 5th September 2017 to outline results of public feedback and seek the board’s feedback. Feedback was received from the Board on the 9 October. AT’s response was included in the December report to the board. We are finalising the public feedback report and will publish the outcome on our website.
Nelson Street Phase 3	Consultation material was sent to the board for their information on the 28th of August. Public consultation closed on the 1st of October 2017 and a workshop to seek the board’s feedback was held on the 7 November. The board’s feedback was received on 10 November 2017.
Parnell Busway	Workshop was held on the 7^th of November 2017 to outline the project. Public consultation is expected in February 2018 with consultation with the local board to follow.
Park Road Busway	Workshop was held on the 7^th of November to outline the project. Public consultation is expected in April 2018 with consultation with the local board to follow.

Tauākī whakaaweawe Māori / Māori impact statement

16. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

Transport capital fund update

17. As of the new electoral term Waitematā Local Board had $1,605,522 available in their Local Board Transport Capital Fund.

18. From this sum the board has approved:

· Up to $221,000 as additional funds for the Ponsonby Road pedestrian improvement project

· Up to $25,000 for a parklet on Nuffield Street

· Up to $20,000 for streetscape enhancement incorporating tree planting on St Marys Road

19. Auckland Transport has ongoing investigations into rough orders of costs for the following project:

Creating a walking and cycling connection through Cox’s Bay reserve to Wharf Road via Bayfield Park.

Ngā raru tūpono / Risks

20. Normal project risks are managed within each project and no extraordinary risks have been identified with any of the Board’s Transport Capital Funds projects to date.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	December Traffic Control Committee Decisions	19
b ⇩	Quarterly Report October - December 2017	23

Ngā kaihaina / Signatories

Authors

Ben Halliwell – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Team Leader Elected Member Relationship Manager, Auckland Transport

Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board

Waitematā Local Board

20 February 2018

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter two, 1 October - 31 December 2017

File No.: CP2018/01269

Te take mō te pūrongo / Purpose of the report

1. To provide the Waitematā Local Board with an integrated quarterly performance report for quarter two, 1 October - 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report includes progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme. It also includes financial performance and progress against local board key performance indicators.

3. Of significance this quarter was the adoption of the 2017 Local Board Plan, adoption of the board’s Auckland’s City Fringe Local Economic Development Action Plan, the successful delivery of the Parnell Festival of Roses on 19 November 2017 and a powhiri with Ngāti Whātua Ōrākei at Ōrākei Marae.

4. Performance against the agreed 2017/2018 work programmes is tracking positively.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed).

6. The following activity is reported with a status of red (behind delivery, significant risk):

· Ref 2159 Hobson Bay renew pathways

7. The overall financial performance for quarter two 2017/2018 shows the net cost of service is approximately $1.5 million under revised budget and the capital investment to date is $8.6 million, a variance of $3.2 miliion from the revised budget. There are some points for the board to note which are discussed in greater detail in the financial performance section below.

8. The key performance indicators show a trend of delivery. The year-end outlook is that 55 per cent of measures will not achieve target. Further detail is provided in key performance indicators section below.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) receive the performance report for the financial quarter ending 31 December 2017.

Horopaki / Context

9. On 6 June 2017 the Waitematā Local Board approved the 2017/2018 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Facilities: Build Maintain Renew and Community Leases

· Infrastructure and Environmental Services

· Local Economic Development

10. The work programmes are aligned to the 2014 Waitematā Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter two

11. The Waitematā Local Board has a number of key achievements to report from the quarter two period, which include:

· Adoption of the 2017 Waitematā Local Board Plan

· Opening of the Coxs Bay Playground

· Successful delivery of the Parnell Festival of Roses on 19 November 2017

· Adoption of the Board’s Auckland’s City Fringe Local Economic Development Plan

· Advocated to the Governing Body for funding in the Long-term Plan 2018-2028 to deliver the board’s One Local Initiative, development of 254 Ponsonby Road as a civic space.

· Community launch of the 2017 Local Board Plan and Local Board Achievements report at the refurbished Ellen Melville Centre

· Allocation of $15,930.00 for quick response grants to 11 community groups

· Attended a powhiri with Ngāti Whātua Ōrākei at Ōrākei Marae regarding establishing a governance relationship between the board and Ngāti Whātua Ōrākei.

Key project updates from the 2017/2018 work programme

12. The following are progress updates against key projects identified in the Waitematā Local Board Plan and/or Local Board Agreement or work programme:

· Redevelopment of Ellen Melville Centre (ref 1949)

Completion of defects is near completion. Final financial payments are in progress. Project to be handed over to Auckland Council staff by the end of 2017.

· Fukuoka Garden (ref 2990)

Fukuoka friendship garden physical works is completed, including handover.

· Point Resolution Stairs upgrade (ref 2163) and Point Resolution renew paving (ref 3163)

Physical works are complete and the path and stairs are open to the public.

· Newmarket Laneways Upgrade – Teed Street (ref1948)

Construction now completed. Street opened up and operating with new layout. Project finished ahead of time by two months and on budget. Official opening date to be confirmed with local board and business association

· Grey Lynn Park – develop new changing rooms (ref 2158)

Two new design options have been prepared for the layout of the changing rooms and club house. Next Steps: Discuss new designs with local board and Rugby League Club.

· Elam Street – renew walkway (ref 3309)

Consultants have been engaged to do a Topographical Site Survey, Archaeological assessment and structural design of the steps Next Steps: Finalising design of staircase and consent application

· Western Springs Lakeside Park: Waiorea Development Plan (ref 1101)

Staff completed extensive stakeholder consultation on the draft development plan during Q2. A number of issues have been considered in the plan, the most significant of which is water quality. The draft development plan was workshopped with the board, mana whenua, and stakeholders. Staff will seek approval of the draft plan by the local board for public consultation in Q3.

· Waitemata -Western Springs native bush restoration plan (ref 2170)

Contractor tendering complete. Community Facilities operations unit to lead and prepare a report of all options available, with supporting pros and cons for methodology approaches achieving full tree removal.

Key performance indicators

13. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services.

14. For the first and second quarter the corporate performance team will be providing the year-end outlook based on the results of FY2016/2017 or for any changes to the outlook based on results available. In the third quarter they will provide accurate projections for the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

15. Attachment D to this report provides information on the performance measure year-end outlook for Waitematā Board’s measures, showing how performance is tracking after the second quarter of FY2017/2018.

16. The year-end outlook is that 55 per cent of the 20 measures will not achieve target. These measures include:

· Percentage of residents who visited a local park or reserve in last 12 months

· Percentage of customers satisfied with the quality of library service delivery

· Percentage of visitors satisfied with the library environment

· Percentage of funding/grant applicants satisfied with information, assistance and advice provided

· Percentage of Aucklanders that feel connected to their neighbourhood and local community

· Percentage of Aucklanders that feel their local town centre is safe (day)

· Percentage of community facilities bookings used for health and wellbeing related activity

· Number of visitors to community centres and venues for hire

17. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long-term Plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. This report informs the Waitematā Local Board of the performance for the quarter ending 31 December 2017

Tauākī whakaaweawe Māori / Māori impact statement

19. The Board attended a powhiri with Ngāti Whatua Ōrākei which is a starting point to developing a relationship agreement and seeks to do so with other iwi to ensure the Board’s continuing responsiveness to Māori.

20. A number of the key projects set out in this report have involved direct engagement with iwi and the projects themselves have been refined as a result of this engagement.

21. The Board will continue to ensure mana whenua have input into Board projects and that projects are refined in response to this valued input.

22. Mana whenua customary practices continue to be embedded into the opening events for the Board’s projects which included the opening of the Fukuoka Gardens, the opening of Ellen Melville Centre and the blessing of the Coxs Bay Playground.

Financial performance

23. The overall operational net cost of service was $12.4 million, a variance of $1.5 million below budget. The main driver for this variance is related to parks maintenance costs. The new Project 17 contractors commenced from 1 July 2017 and as has been communicated, the contractors across the region have been struggling to deliver at the agreed levels of service. Capital invested to date is $8.6 million, 56 per cent of the annual budget. There are some points for the board to note:

· In the LDI operational budget $45k remains unallocated in response funds.

· A project is yet to be identified for the $40k (LDI) allocated towards community led planning.

· The full year capital spend forecast is in line with the full year budget assuming no major delays are encountered.

24. The Waitematā Local Board’s capital investment to the end of December 2017 was $8.6m and net operating cost of service was $12.4m. Asset based services expenditure continues to be well below budget and the main driver for the overall variance is related to parks maintenance costs. The new Project 17 contractors commenced from 1 July 2017 and as has been communicated, the contractors across the region have been struggling to deliver at the agreed levels of service.

25. LDI expenditure to date is $165k below budget in the Parks activity; five projects currently have an amber status due to risk of delays. The Western Springs Native Bush Restoration project showing the largest variance, a review of the report on options and consultation still to take place prior to tree removal. Some budgets also remain unallocated, Parks response fund $35k, Community response fund $10k and Community Led Planning $40k. The board should prioritise allocating these budgets to initiatives to ensure delivery by the end of the financial year.

26. Capital investment to date is $8.6m, a variance of $3.2m from budget. Parks asset renewals showing the largest variance of $1.6m with a number or projects yet to enter the construction phase.

27. Attachment C contains further detailed financial information.

Ngā ritenga ā-pūtea / Financial implications

28. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

29. The following projects have been identified by operating departments where the progress and performance indicator has been reported as amber – some risk or issues, which are being managed:

· 3 Ponsonby Road Feasibility Study (ref 1903)

· 254 Ponsonby Road: Review and planning (ref 2040)

· Arch Hill Reserve (half field) sand carpet + lights (ref 2916)

· Seddon Fields Western Springs renew light poles and lighting heads (3185)

· Waitemata Western Springs native bush restoration plan (ref 2170)

· Parnell Pool comprehensive renewal encompassing pool tank recoating, plant maintenance, pool concourse and pipework replacement, structural works, refurbishment of building fabric and surfaces (ref 3155)

· Waitematā Urban Forest Framework (ref 2011)

· Newmarket area play space needs assessment scoping and design (ref 1125)

· WTM: Parks response fund FY17/18 (ref 2810)

· Renewal Citizens Advice Bureau - Grey Lynn (ref 1770)

· Renewal and variation Herne Bay Ponsonby Racquets Club Inc (ref 1774)

· Caretakers Cottage Albert Park 33-43 Princes St Lease (ref 2034)

· Lease Renewal - CAB Central Library (ref 3316)

30. The following risk has been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes:

· Ref 2159 Hobson Bay renew pathways

Project has been cancelled based on officer advice. This project has been returned to Community Services for reassessment. At its business meeting in September 2017 the Board resolved, amongst other matters, to request officers to investigate the feasibility of other options for maintenance, renewal and completion of the entire Hobson’s Bay walkway from Thomas Bloodworth Park to St Stephen’s Avenue (WTM/2017/182).

Ngā koringa ā-muri / Next steps

31. The Local Board will receive the next performance update following the end of quarter three, March 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Board Work Programme Snapshot 2017/2018 Q2	53
b ⇩	Work Programme 2017/2018 Q2 Report	55
c ⇩	Financial Performance Summary	83
d ⇩	Waitemata Performance Measure Outlook	93

Ngā kaihaina / Signatories

Authors

Simon Tattersfield - Senior Local Board Advisor - Waitemata

Authorisers

Louise Mason - GM Local Board Services

Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board

Waitematā Local Board

20 February 2018

Adoption of the Meola Reef Reserve Te Tokaroa development plan

File No.: CP2018/00660

Te take mō te pūrongo / Purpose of the report

1. For the Waitematā Local Board to adopt the Meola Reef Reserve Te Tokaroa development plan.

Whakarāpopototanga matua / Executive summary

2. The Waitematā Local Board requested staff to prepare a development plan for Meola Reef Reserve Te Tokaroa as part of the FY 2017/2018 Work Programme.

3. The direction for the plan was to consider the site holistically including developments for current and potential uses.

4. The plan was developed with public input over three stages.

5. The first stage involved understanding the community’s needs and receiving public input to the content of the plan. Following initial consultation and engagement with mana whenua, the plan was drafted taking the community’s needs into account.

6. The second stage of consultation involved seeking formal submissions on the draft plan. Staff reviewed submissions and results of the consultation. Several minor issues were identified with the draft plan. However, one significant issue was identified with the under provision for ecological outcomes. Staff discussed changes to the draft plan with the board. The changes have been integrated into the recommended plan.

7. The third stage of consultation involved circulating the recommended changes to submitters on the plan.

8. The recommended plan includes

· relocating and improving the off-leash dog park, increasing it in area by 63 per cent to 3.4 hectares

· improving access and creating an inviting loop track for all users

· improving pathways and furniture

· improving ecological outcomes and the condition of the coastal edge by creating a sanctuary for ecology and people at the northern end of the reserve.

9. The plan outcomes have been costed and possible budget sources identified. The sources for parks and recreation outcomes are renewal budgets and board discretionary budgets e.g. Locally Driven Initiative (LDI) budgets. Remedial works on the closed landfill and reinforcing the coastal edge will need to be funded from alternative budget sources. Budgets have not been explicitly allocated to the plan’s outcomes.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) adopt the Meola Reef Reserve Te Tokaroa development plan (Attachment A to the agenda report).

Horopaki / Context

10. The Waitematā Local Board requested staff prepare a development plan for Meola Reef Reserve Te Tokaroa as part of the FY17/18 Work Programme.

11. The direction for the plan was to

· consider the site holistically including developments for current and potential uses

· consider developments to increase the ecological and biodiversity values of the site given its significance and limitations

· engage with mana whenua and the community to appropriately provide for their needs

· set out developments in achievable projects given the mechanisms for delivery council has available

· consider other relevant outcomes identified during the process of preparing the plan.

12. The plan also needed to be prepared with consideration of the site’s context. Meola Reef Reserve is a closed landfill on top of a lava flow. The landfill has been capped and extensively planted with native plants. It is now used for dog walking, passive recreation, and exercise. Meola Reef Reserve and the surrounding landscape are on the foreshore of Waitematā Harbour and were identified as ecologically significant in the Unitary Plan.

Public consultation

13. The plan was developed with public input over three stages.

14. The first stage involved understanding the community’s needs and receiving public input to the content of the plan. Onsite signage, advertisements, and emails to known stakeholders were used to seek feedback. A drop-in evening was held on 2 May 2017 for members of the public and the board to discuss development of the plan with staff support before any planning work had started.

15. The first stage of consultation revealed:

· existing users are passionate about the reserve

· strong desire to retain and improve the dog off-leash area

· strong desire to maintain and enhance ecological values

· a need to balance dog walking and other activities to improve safety and ecological outcomes

· the multi-layered history of the site should be revealed, explained and celebrated

· safety issues include car parking, visibility in forested areas, and off-leash dogs

· community groups were engaged in ecological enhancement on the reserve until 2004

· a desire to provide coastal connectivity.

16. Following initial consultation and engagement with mana whenua, the plan was drafted taking the community’s needs into account. Once drafted, the plan was approved by the board for public consultation. The second stage of consultation involved seeking formal submissions on the draft plan and revealed

· there is a high proportion of regular users

· 50 per cent of users walk or cycle to the reserve and 46 per cent drive

· 60 per cent of users exercise their dog off-leash at the reserve

· users are most satisfied with the views of the coast, open space, and tree plantings

· users are least satisfied with the existing signage, bins, toilet, gravel paths, and car park.

17. The second stage consultation identified that the most important outcomes of the plan are

· controlling pest plants and animals

· maintaining the wild character of the reserve

· developing good paths for safe walking and running

· protecting sensitive ecological areas.

18. The least important outcomes of the plan are

· developing an off-leash area exclusively for small dogs

· improving interpretation and signage

· providing dog washing facilities and dog agility equipment.

19. Staff reviewed submissions and results of the consultation. Several minor issues were identified with the draft plan. However, one significant issue was identified with the under provision for ecological outcomes. Staff discussed changes to the draft plan with the board including excluding an area of forest from the dog exercise area to better provide for ecological outcomes. The changes have been integrated into the recommended plan. The recommended changes were circulated to submitters on the plan as the third stage of consultation. Circulating the recommended changes provided an opportunity for stakeholder to provide informal feedback on the recommended plan.

20. The recommended plan includes

· relocating and improving the off-leash dog park, increasing it in area by 63 per cent to 3.4 hectares

· improving access and creating an inviting loop track for all users

· improving pathways and furniture

· improving ecological outcomes and the condition of the coastal edge by creating a sanctuary for ecology and people at the northern end of the reserve.

Tātaritanga me ngā tohutohu / Analysis and advice

21. Preparation of the plan involved integrating mana whenua’s aspirations and needs into the plan and gaining a good understanding of the community’s needs. A key issue involved balancing what some stakeholders considered to be competing needs for ecological enhancement and dog exercising. However, through the plan drafting process it was found that the site could provide for improved outcomes across the full range of community needs.

22. When preparing the plan, it was identified that provision for off-leash dog exercise could be expanded and improved without compromising ecological outcomes. It was also identified that significant improvements to ecological outcomes could also be achieved.

23. Due to the presence of the closed landfill, there are significant restrictions on the type and extent of ecological restoration that can occur on the site.

24. The plan preparation has involved balance. The recommended plan does not develop the reserve for one user group over another. Instead it seeks to make improvements to all of the outcomes identified as important by the community and manages to make significant improvements to the key outcomes of ecological restoration and dog exercise.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

25. The plan was developed with input from the board. Workshops were held at key points throughout the plan’s preparation to enable the board to direct the following plan drafting process:

· 7 March 2017: staff workshopped the plan’s scope and direction with the board.

· 5 April 2017: staff workshopped the plan content with the board before any planning work had been started. The board directed that the plan needed to be developed with rigorous public consultation and should consider local walking and cycling linkages, enhancing local ecosystems, and ensuring the park provides for a range of uses.

· 2 May 2017: board members were invited to attend the public drop-in session to discuss the plan with the public. Board members actively engaged with members of the public to understand their aspirations for the reserve.

· 31 May 2017: the board and mana whenua jointly visited the site to consider what improvements would be appropriate. A number of improvements were identified including improved wayfinding, protection of ecology, and dog walking management.

· 11 July 2017: staff workshopped the draft plan with the board.

· 15 August 2017: the board endorsed the draft plan for public consultation.

· 31 October 2017: staff workshopped the public consultation results and discussed appropriate changes to the draft plan.

Tauākī whakaaweawe Māori / Māori impact statement

26. The plan was developed with input from mana whenua to address impacts on Māori. The following workshops were held at key points throughout the plan’s preparation:

· 15 February 2017: staff workshopped the plan’s scope with mana whenua. Advice on the plan’s direction included working towards healthy land and water, improving ecological outcomes, and providing a loop path.

· 19 April 2017: staff workshopped the plan content with mana whenua. Mana whenua advised that the plan should provide for mana whenua, appropriately consider the name of the site (Te Tokaroa), address the landfill and contamination, and consider the future of the park nominally 100 years from today.

· 31 May 2017: mana whenua and the board jointly visited the site to consider what improvements would be appropriate. A number of improvements were identified including improved wayfinding, protection of ecology, and dog walking management.

· 28 June 2017: staff workshopped the draft plan with mana whenua. Mana whenua supported the circulation path network and separation of dogs and people from sensitive ecosystems.

· 26 July 2017: at the request of mana whenua, staff workshopped the management of the closed landfill at Meola Reef Reserve Te Tokaroa with mana whenua.

Ngā ritenga ā-pūtea / Financial implications

27. The plan outcomes have been costed and possible budget sources identified.

28. The estimates are an indicative guide only and are subject to further scope refinement during the investigation and design phase. The estimates have been prepared for budget setting and prioritisation considerations for the development of Meola Reef Reserve Te Tokaroa into the future. The estimates have been prepared by utilising recent tendered amounts for similar type work within the Auckland region.

29. Relocation and improvement to the dog exercise area is indicatively costed at $970,000. Improvements could be delivered through asset renewals and new assets could be funded through LDI budgets. Relocation of the dog exercise area would need to be completed first before further development of the reserve could be undertaken.

30. Improving accessibility associated with the primary path network is indicatively costed at $1,000,000 delivered through asset renewals.

31. Improving accessibility associated with the secondary path network, improving amenity, and furnishings is indicatively costed at $700,000. Improvements could be delivered through asset renewals and new assets could be funded through LDI budgets.

32. Protecting the closed landfill from coastal erosion, protecting sensitive ecosystems, and enhancing the existing ecosystems are indicatively costed at $12,560,000. Improvements could be delivered through asset renewals and new assets. These outcomes will be led by the closed landfills team.

33. Asset renewals will likely not have a significant implication for maintenance budgets. New assets, particularly those relating to coastal protection, will have implications for maintenance budgets. However, coastal erosion protection is necessary to address the implications of sea level rise.

Ngā raru tūpono / Risks

34. As with any development plan there are a number of risks. A key risk is that the plan does not adequately provide for the needs of the community. This risk has been mitigated by rigorous public consultation. Staff will continue to listen to the needs of the community and minor modifications to the plan could be made at the investigation and design stages.

35. The other major risk is the cost estimates. The cost estimates are a guide only for budgeting purposes. As the projects move through the investigation, design, and delivery stages, the cost estimates will be updated with current market prices to ensure the projects deliver value for ratepayers and residents.

Ngā koringa ā-muri / Next steps

36. Staff will advise submitters and stakeholders via email that the plan has been adopted and where it has been published. The plan will be published online and hardcopies made available at the board office. Auckland Council communications will undertake appropriate promotion of the adopted plan.

37. In terms of implementing the plan, staff will advise the board on appropriate options to implement the outcomes of the plan. The timing and scope of remedial works on the closed landfill need to be better understood before board discretionary budgets can be allocated to delivering the park outcomes of the plan.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇨	Meola Reef Reserve Te Tokaroa development plan February 2018 (Under Separate Cover)
b ⇨	Meola Reef Reserve Te Tokaroa development plan summary February 2018 (Under Separate Cover)

Ngā kaihaina / Signatories

Authors

Joby Barham - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board

Waitematā Local Board

20 February 2018

Approval of the draft Western Springs Lakeside Te Wai Ōrea park development plan for public consultation

File No.: CP2018/00663

Te take mō te pūrongo / Purpose of the report

1. To seek approval of the draft Western Springs Lakeside Te Wai ōrea park development plan (February 2018) for public consultation.

Whakarāpopototanga matua / Executive summary

2. The Waitematā Local Board requested staff to prepare a development plan for Western Springs Lakeside Te Wai ōrea in the Financial Year 2018 work programme.

3. The direction for the plan was to provide a clear design framework to guide how Western Springs Lakeside and its interface with surrounding reserves and facilities should be improved over the short, medium and long-term. The plan will facilitate an improved open space that meets the aspirations and goals of the community and iwi.

4. The draft plan was consulted in two phases with project partners. The first phase of pre-design consultation was undertaken to learn what needed to be considered through the development plan process by engaging with the board, mana whenua, stakeholders, and council staff. The second phase of consultation on the initial draft development plan was undertaken to present the analysis and proposed improvements to the park. The draft plan was generally supported with only minor improvements recommended.

5. The plan is focused on improving the existing values of the reserve with no major changes proposed or identified as necessary. The vision for the park supports improved water quality, refuge from the city, connectivity, provision for events, and interpretation of the parks history.

6. Although the collaborative plan drafting process gave the project team good insight to the community’s needs, public consultation will provide further insight regarding the community’s aspirations for the park.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) approve the draft Western Springs Lakeside Te Wai ōrea development plan February 2018 (Attachment A to the agenda report) and summary (Attachment B to the agenda report) for public consultation.

b) approve the Western Springs Lakeside Te Wai ōrea consultation plan December 2017 (Attachment C to the agenda report).

Horopaki / Context

7. Western Springs Lakeside Te Wai ōrea is a wildlife sanctuary with a natural spring-fed lake, one of Auckland's early water supplies. The park is surrounded by a cluster of major nearby attractions including the Auckland Zoo, Museum of Transport and Technology (MOTAT), the Chamberlain Park Golf Course and the Western Springs Stadium.

8. Western Springs (including the zoo, speedway, MOTAT, and the proposed Central Resource Recovery Centre) is an area of significant focus for ongoing improvement. The Waitematā Local Board (board) needs a spatial framework of the existing and required parks services within Western Springs Lakeside Te Wai ōrea.

9. The board requested staff prepare a development plan (plan) for Western Springs Lakeside Te Wai ōrea (Western Springs) in the Financial Year 2018 work programme.

10. The direction for the plan was to provide a clear design framework to guide how Western Springs Lakeside and its interface with surrounding reserves and facilities should be improved over the short, medium and long-term. The plan will facilitate an improved open space that meets the aspirations and goals of the community and iwi.

11. The interfaces were identified as:

· Western Springs Outer Fields

· Western Springs Stadium Complex

· Auckland Zoological Park

· Western Springs Garden Reserve

· Motions Road Reserve

· MOTAT

· Western Springs Reserve

· the surrounding path and road network.

12. The development plan process holistically considered developments for current and potential uses. It also considered developments to increase the ecological and biodiversity values of the site given its significance and limitations. All developments have been set out in achievable projects given the mechanisms for implementation council has available. Through the plan drafting process other outcomes identified as relevant were considered.

13. The lake within Western Springs Lakeside has significant water quality issues. The feasibility of some of the water quality improvement options were analysed spatially in relation to existing and proposed park uses.

14. The outcome for the area of failing pines (to the north of the lake) was considered. The pines have been planned for removal due to their age and to facilitate upgrading of a track. The plan has set out the service outcomes for the area following removal of the pines.

15. The playground, a significant attraction, is planned for renewal. The location of the playground was reviewed through the plan drafting process.

Consultation

16. The draft plan was consulted in two phases.

17. The first phase of pre-design consultation was undertaken with project partners to learn what needed to be considered through the development plan process. The intention was to understand what was valued about the park and needed to be retained, and what were the key issues and ambitions that would guide improvements to Western Springs.

18. The project team worked with the board, mana whenua, stakeholders, and council staff through a series of meetings, workshops, and site walkovers. The engagements occurred from late August to early September 2017. Stakeholders included Western Springs Stakeholders Group, Auckland Transport, MOTAT, Auckland Zoo, Regional Facilities Auckland, ATEED, Friends of Fukuoka Garden, St. Lukes Environmental Protection Society (STEPS), Western Springs Speedway, Ponsonby Rugby Club, and council staff.

19. Feedback received included

· the park is very popular and busy, with the number of visitors increasing in recent years.

· the park is a key asset for the city with significant environmental, scientific, recreational, and cultural values.

· the lake brings life to the park.

· the current path network and land bridge in particular does not comply with modern accessibility standards.

· visitors typically don’t cycle to the Western Springs area as it is surrounded by busy roads.

· Walking and cycling connections towards Motions Road Reserve, Grey Lynn and Kingsland should be improved.

· strong feedback, particularly from mana whenua and STEPS that lake water quality needs to be improved.

· existing birdlife in the park should be managed to achieve a more balanced environment for all users to enjoy.

· providing appropriate facilities to better enable events.

· Fukuoka Garden and its surrounds could become a community destination with a focus on Japanese culture and cross-cultural understanding.

· there is a general lack of car parking at the Western Springs precinct.

· the path network is confusing.

· there are opportunities for the park to become more educational.

· general support for the playground to be kept in its current location.

20. The second phase of consultation on the initial draft development plan was undertaken to present the analysis and proposed improvements to the park. The consultation was undertaken to test the initial draft development plan with stakeholders to ensure that improvements appropriately addressed key concerns and ambitions for Western Springs. The draft development plan was reviewed with the board, mana whenua, stakeholders, and council staff. Feedback was received and appropriate changes made.

21. Feedback received included

· support for the plan, with only minor amendments suggested.

· enthusiasm for the water quality improvements, particularly the bird feeding areas.

Tātaritanga me ngā tohutohu / Analysis and advice

22. The draft plan has been developed with input from the board, mana whenua, and stakeholders at the right stages of the drafting process to enable them to influence the outcome of the plan. The second phase of consultation confirmed that the collaborative approach has led to a draft plan that is acceptable to those involved. The draft plan was universally supported for public consultation with only minor changes suggested.

23. The board, mana whenua, and stakeholders will have a reasonable understanding of the community’s needs. However, public consultation is critical to understand that the plan appropriately provides for the community’s needs.

24. The plan is focused on improving the existing values of the reserve with no major changes proposed or identified as necessary. The vision for the park supports improved water quality, refuge from the city, connectivity, provision for events, and interpretation of the parks history.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

25. The Waitematā Local Board Plan 2017 outcome 2 aims to achieve an attractive and versatile public place that meets the communities’ needs. Following public consultation, the Western Springs Te Wai ōrea park development plan, drafted with mana whenua, stakeholders, and local communities, will provide a clear strategic framework to guide the future development of this park and set out actions for the local board to undertake

· 1 August 2017: staff workshopped the scope and undertook pre-design engagement with the board. Feedback included

o include Western Springs Reserve in the scope, specifically in relation to the interface between the two reserves.

o consider any implications of the proposed Community Resource Recovery Centre.

o consider archaeology and implications for Māori in the development of the plan.

o consider the interface with the Fukuoka Garden and liaise with the Friends of Fukuoka Garden.

· 7 November 2017: staff workshopped the draft plan with the board. Feedback included

o naming the plan Western Springs Lakeside Te Wai ōrea park development plan.

o Engage directly with Ngāti Whātua ōrākei.

o check if the parks management plan includes a vision which can be used for the development plan.

o the plan needs an overall vision statement.

o consult the public on the two playground options to identify the community’s preference.

26. Following each workshop appropriate changes were made to the scope and the draft plan respectively.

27. Although board workshops gave the project team good insight to local views, the views need to be better understood through public consultation.

Tauākī whakaaweawe Māori / Māori impact statement

28. The plan was developed with input from mana whenua to address impacts on Māori. Engagement was undertaken at key points throughout the plan’s preparation to enable mana whenua to influence the content of the plan.

· 30 August 2017: staff undertook pre-design engagement with mana whenua. Feedback included

o the water quality of the park needs to be looked at as the priority for the plan.

o a recommendation to look at work done to remove contaminants from Lake Taupō.

o mana whenua would like to provide input to the design of the playground when it is renewed. Natural play options are preferred.

o given the declining condition of the pine trees north of the lake, consideration needs to be given to indigenous revegetation of the area.

· 25 October 2017: staff workshopped the water quality issues with mana whenua.

· 22 November 2017: staff met with Ngāti Whātua ōrākei to discuss the plan. No feedback was received.

29. After each workshop, appropriate changes were made to the plan’s scope and drafting process to take account of impacts on Māori.

Ngā ritenga ā-pūtea / Financial implications

30. The existing budget for the plan will cover the cost of consulting on the draft plan. The outcomes of the plan have not been costed but will be in the final version. The financial implications of implementing the plan will be better understood once the final plan is drafted and costed following public consultation. At this stage the only budget available is for renewal of the playground. Once the outcomes of the plan are understood, staff will work with the board on identifying possible budget sources including board discretionary budgets and renewal budgets.

Ngā raru tūpono / Risks

31. The two main risks are the content of the draft plan and the process of public consultation.

32. The content of the plan has been developed with the board, mana whenua, stakeholders, and council staff to ensure that the draft plan includes outcomes which are aligned with known aspirations of the community and other developments in the precinct. The collaborative process should mean that the draft plan is mostly aligned with the community’s aspirations and there are small improvements required to the final plan.

33. The consultation process may not provide suitably for the community to give feedback. Appendix C to the agenda report contains the consultation plan which clearly sets out the proposed consultation process. The process has been developed with expert input from staff and is aligned with council’s best practice for consultation. Staff will consider the consultation process when it is being implemented and recommend minor changes to improve the effectiveness of the process.

Ngā koringa ā-muri / Next steps

34. Staff will undertake public consultation in accordance with the consultation plan on the draft plan and summary document subject to minor corrections to the plan and summary documents.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇨	Western Springs Lakeside Te Wai Orea park development plan February 2018 (Under Separate Cover)
b ⇨	Western Springs Lakeside Te Wai Orea park development plan summary February 2018 (Under Separate Cover)
c ⇨	Western Springs Lakeside Te Wai Orea consultation plan December 2017 (Under Separate Cover)

Ngā kaihaina / Signatories

Authors

Joby Barham - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board

Waitematā Local Board

20 February 2018

Approval of Albert Park safety improvements

File No.: CP2018/00754

Te take mō te pūrongo / Purpose of the report

1. For the Waitematā Local Board to approve the Albert Park safety improvements.

Whakarāpopototanga matua / Executive summary

2. Efforts have been made over recent years by Auckland Council to improve safety at Albert Park. Staff have assessed the park and identified a number of improvements which will address the current safety and crime issues.

3. Several improvements have already been approved including upgrading the lighting, installing additional CCTV cameras, and repairing and upgrading the band rotunda and caretakers cottage.

4. Recommended improvements include addressing issues with three existing paths, installing wayfinding and interpretation signage, and removing seating around the Chris Booth sculpture ‘Gateway’.

5. The Auckland City Centre Advisory Board has endorsed funding the improvements using the city centre targeted rate.

6. Staff have engaged with other stakeholders who are all supportive of the outcomes.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) approve the Albert Park safety improvements January 2018 (Attachment A to the agenda report).

Horopaki / Context

7. Efforts have been made over recent years by Auckland Council to improve safety at Albert Park. Safety and crime issues continue to occur at the park and Auckland Council has sought to address the issues through a number of improvements.

8. In 2006 a Crime Prevention Through Environmental Design (CPTED) assessment was completed for the park which identified issues and possible solutions.

9. The main outcome of the report was that in 2008 lighting within the park was upgraded to improve night time visibility for pedestrians.

10. Issues persisted at the park and a second CPTED assessment was completed in March 2013. The 2013 report set out the crime and safety issues which included:

· vehicle crime on Princes and Bowen Streets

· antisocial behaviour and breaches of the liquor ban

· solvent abuse and drug taking

· aggravated robbery and daytime theft

· wilful damage and graffiti

· occasional incidences of assault and rape

· places offering concealment

· inadequate lighting and a lack of capable guardianship.

11. The report recommended improvements to:

· access

· surveillance and sightlines

· layout

· activity mix

· sense of ownership

· quality environments

· physical protection.

12. In April 2016, a site meeting was held with Police representatives at which an action plan for improvements was discussed. Liaison was also undertaken with university students and Auckland Central MP Nikki Kaye.

13. Local board funded improvements began in 2016 including removing the bird of paradise shrubs on Bowen Avenue and pruning trees to improve visibility and light levels throughout the park.

14. Funding from the City Centre Targeted Rate and Auckland Transport (AT) was then allocated to further improvements to Albert Park including:

· installing monitored CCTV Cameras at entrances and throughout the park. AT funded and delivered the CCTV.

· upgrading lighting throughout the park to achieve higher light levels and retaining the existing heritage themed light poles, also in partnership with AT.

· repairing and upgrading the band rotunda and caretaker’s cottage.

15. Funding is available from the City Centre Targeted Rate for further improvements to address safety improvements in Albert Park. Approval from the board is sought to enable the additional improvements to be delivered. Further improvements detailed in Attachment A include:

· wayfinding and interpretation signage throughout the park

· addressing issues with three paths

o replacing the path in the southwest corner of the park connecting down to Wellesley Street (item P1, Attachment A)

o removing the path above the Chris Booth sculpture at that eastern end of Victoria Street (item P2, Attachment A)

o providing an all-weather track connection to the top of the steps on the north side of the art gallery (item P3, Attachment A).

· removing the seating area around the Chris Booth sculpture ‘Gateway’ and replacing the paving with a garden. The outcome sought is to prevent people gathering near to the sculpture and participate in antisocial behaviour. An access path to enable people to appreciate the sculpture will be provided.

Stakeholders

16. Stakeholders have been engaged at key points throughout the development of the safety improvements programme. Key stakeholders have included:

· The Auckland City Centre Advisory Board (ACCAB) is very supportive of the safety improvements recommended in this report. ACCAB has endorsed the funding of the safety improvements identified in this report through the city centre targeted rate budget.

· Alison Dyson, Scarecrow, has provided local knowledge about the issues and is supportive of the proposed improvements. Alison Dyson sought the installation of bright lights around the Chris Booth sculpture. Bright lights have not been included in the recommended improvements as they will detract from the setting for the Chris Booth sculpture. Following implementation of the recommended improvements, staff will monitor the need for lighting in addition to the existing approved lighting project.

· Chris Booth met staff on site to discuss the improvements and made the following recommendations which were incorporated into the final proposal:

·strong preference that no upward lighting is to be accommodated in the new design

· preference for no powerful spotlights illuminating the sculpture at night

· ensure the garden proposal is feasible

· maintain a minimum one metre wide path around the sculpture

· repair the existing drainage and paving

· raise the garden where possible

·minimise the height of the nib wall behind the sculpture.

· Learning Quarter Working Group is very supportive of all safety improvements to the park. Membership of the group includes Auckland University of Technology, University of Auckland, and Auckland Council.

· New Zealand Police have been engaged in the design of the proposed improvements and are supportive of the recommended improvements.

Tātaritanga me ngā tohutohu / Analysis and advice

17. Albert Park has been affected by crime and safety issues for a number of years and Auckland Council is seeking to find successful solutions to the issues.

18. The recommended improvements are supported by key stakeholders and are based on the recommendations of two expert CPTED assessment reports. While the improvements are implemented there will be minor effects on public access to the park in the local area of the specific sites.

19. The improvements are necessary to continue improving safety at Albert Park. The improvements are funded by the City Centre Targeted Rate and do not require board funding at this stage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. The recommended improvements were workshopped with the board on 26 September 2017. The board was supportive of the improvements.

21. The board sought further improvements and asked staff to investigate

· an emergency button in the park

· the path behind the art gallery should not be enabled as a night time route

· coordinate all signage on site including signage renewals and new signs

· consider how best to treat the utility boxes in front of the Chris Booth sculpture and providing no path access to the sculpture.

22. Staff have coordinated signage outcomes in the recommended improvements to the park. The path behind the art gallery has not been defined as a night time route in the recommended improvements. The signage improvements and renewals have been coordinated and further improvement to the Chris Booth sculpture considered. An access path to appreciate the Chris Booth sculpture is retained in the proposal. The path can be reviewed when the design for the Victoria Park linear park is developed. An emergency button has not been included in the recommended improvements at this stage. Staff will monitor the effectiveness of the recommended improvements and advise on further necessary improvements.

Tauākī whakaaweawe Māori / Māori impact statement

23. The approved works (CCTV, lights, band rotunda, cottage) were discussed with mana whenua on 29 November 2017. Mana whenua advised that the park needs to be made safe.

24. Staff will continue to engage with mana whenua on the improvements and discuss any proposed changes with the board.

Ngā ritenga ā-pūtea / Financial implications

25. The capital cost of the improvement projects will be funded by the City Centre Targeted Rate.

26. New wayfinding and interpretation signage will have a small effect on the maintenance costs for the park. The recommended removal of seating and installation of a garden will have some effect on maintenance budgets, likely an increase.

27. Path P1 is replacing an existing path which will have negligible effects on maintenance budgets. Path P2 will be replaced with a garden so there will be an increase in the maintenance costs of the area potentially. Replacement of the path surface with an all-weather surface (P3) will decrease maintenance issues in the immediate area and consequently decrease maintenance costs. The maintenance costs will be met by consequential operational expenditure budget increases.

Ngā raru tūpono / Risks

28. There are two major risks with the proposed improvements. The first is that the improvements do not appropriately address the safety and crime issues. The issues have been occurring on the site for some time and the causes are complex. Council is limited in what it can do to address the issues. Staff will continue to monitor crime and safety issues on the reserve, work with stakeholders, and advise the board on the success of the improvements.

29. The second issue is the cost of delivering improvements. Cost estimates have been used to advise the ACCAB on the required funding. However, the funding available from ACCAB is limited and the works have not yet been contracted. Therefore there is a risk that contract prices are higher than estimated costs. Staff may need to seek additional funding from ACCAB and the local board if this situation occurs.

Ngā koringa ā-muri / Next steps

30. Staff will develop the detailed designs for the improvements, apply for necessary consents, and seek contractors to implement the works. Minor changes may be made to the projects to improve delivery of the outcomes. The works are planned for completion during the Financial Year 2018.

31. If significant changes are required then staff will seek input from the board.

32. Mana whenua will continue to be engaged with to ensure their views are integrated into the programme of improvements and any impacts appropriately provided for.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Albert Park safety improvements January 2018	113

Ngā kaihaina / Signatories

Authors

Joby Barham - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board

Waitematā Local Board

20 February 2018

City Centre Public Amenities Project

File No.: CP2018/01297

Te take mō te pūrongo / Purpose of the report

1. To endorse the City Centre Public Amenities (CCPA) report.

Whakarāpopototanga matua / Executive summary

2. The CCPA report (attachment A) was initiated by staff to review and understand the impact of current council decision-making processes around public amenity provision, especially public toilets, showers and lockers in Auckland’s city centre.

3. The choices Auckland Council makes around public amenities impact people’s experience of the city centre. A lack of appropriate facilities stops people from using public spaces, can shape the impressions of visitors to the city and define whether people are able to gain the full benefits of recent and planned public space investment.

4. The review found that while enhancing the city centre public amenities will benefit the wider population, it will be of particular benefit to older people, parents and carers with young children, people with disabilities, transgender people and rough sleepers.

5. There is currently a lack of strategy and related policy frameworks within the council family that set the expectations and vision for council service and amenity provision, and no clear ownership or accountability of these outcomes.

6. The CCPA report was presented to the City Centre and Waterfront Programme Control Group (PCG) in November 2017. The PCG endorsed the need for further policy work to provide a clear mandate with respect to a public amenities strategy and agreed to escalate the work to the City Centre and Waterfront Executive Steering Group (ESG) for a decision on the next steps. Both groups are made up of senior representatives from Auckland Council and Council-Controlled Organisations (CCO’s).

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) endorse the City Centre Public Amenities (CCPA) report.

Horopaki / Context

7. In 2015, the development of the Aotea Quarter Framework highlighted the need and public support for measures which increase the safety and dignity of those living rough in the city centre. The framework sought to update and advance the strategic direction for the area set down in the Aotea Quarter Plan and more recently the City Centre Masterplan (CCMP) 2012.

8. The Aotea Quarter Framework response suggested that projects aimed at improvements to public amenities such as 24-hour toilets, hot showers and storage lockers be part of a city centre wide approach. It was recognised that while enhancing public amenities will benefit the wider population visiting the city centre they will be of particular benefit to older people, parents and carers with young children, people with disabilities, transgender people, as well as promoting the dignity and wellbeing of rough sleepers. This recognition aligns with ensuring that Auckland is a world class city for all.

9. James Liston Hostel, the city centre’s only emergency housing provider, is planning a major redevelopment of their site. A drop-in shower service is currently provided at the hostel to rough sleepers, three days a week for a few hours each day. However, once the redevelopment commences, showers will only be available to residents at the hostel and the drop-in shower service will not resume. The showers at James Liston Hostel are currently the only showers available to rough sleepers in the city centre.

10. To progress the CCPA project, a cross-council working group was convened in 2016 to identify potential solutions for enhancing public amenities. After several unsuccessful attempts to trial temporary showers and locker prototypes in the city centre, the working group initiated a review of the current decision-making processes in council around public amenity provision in the city centre. This was funded through the Community Empowerment Unit innovation fund.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The review found that there are currently no policies or strategies in place to guide the approach to public amenity provision in the city centre, and no clear ownership across the council family. There is also no shared view of current or planned amenities in the city centre against which to judge how we are currently placed.

12. Public toilets are often absent from planning discussions and core infrastructure plans. This is mainly due to cost, complexity, reputation and the perceived ‘value’ of public toilets. The review found that toilets have been integrated into the City Rail Link design, however the toilets will be behind barriers for customer use only.

13. Older people, women, parents and carers with young children, people with disabilities, transgender people, those with chronic health problems and rough sleepers all need easy access to suitably equipped public toilet facilities.

14. Placemaking focuses on how people use the city to deliver on social, cultural and economic outcomes. As council promotes this people-centric approach it is an opportune time to ensure a cohesive approach to ongoing and planned investment in public amenities.

15. The CCPA project has created a draft framework for a strategic approach to public amenities. The framework consists of six outcomes/themes which are relevant to building a healthy urban life in a world-class city centre and shows the role that public amenities play in contributing to these. The framework is based on local and international evidence, grounded with an Aotearoa identity.

16. The following recommendations that impact across policy and operations were identified as a result of the project:

· identify cross council ownership at leadership level and assign accountability to specific people to move this forward

· through appropriate consultation and co-design, develop strategy and related policy frameworks that set the expectations and vision for council service and amenity provision, including how it will be delivered, and taking into account current and future needs and partnership opportunities

· utilise opportunities such as the new Policy Partnerships model to prototype alternative approaches to provision for significantly disadvantaged communities such as rough sleepers

· enable GIS and planning data integration across CCO’s and Council teams to show and monitor the public amenities network

· through quantitative and qualitative data, develop a better understanding of people’s behaviour in the city that includes amenities use and how people move around the city, to inform provision needs

· build on existing learnings from Panuku around public amenities design and planning, such as cost savings by planning amenities for future and high capacity use

· develop and adopt Te Ao Tangata (the city for all, design for all) as a key design principle for use by all teams responsible for design in the city centre

· identify opportunities to grow capability and capacity for Māori design and wellbeing

· advance advocacy and education on a behavior management approach and support council teams in applying this mindset in relation to public amenities and facilities use

· build capability around place-making and social value in urban planning and design teams (internal and external)

· continue to share findings from the report to build awareness and support with decision-makers as well as internal and external design teams who have the opportunity to operationalise aspects in the short term.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. Local boards have a statutory role in providing input to region-wide policy and the Governing Body has a statutory role to take local board views into account in regional decision-making.

18. Local boards are allocated decision-making responsibility for improvements to the local street environment and town centres, including place making activities.

19. The Waitematā Local Board endorsed undertaking the CCPA review at a workshop on 27 April 2017.

20. Staff presented a walkthrough of the findings and the draft report to the local board on 27 October 2017.

21. Through the Waitematā Local Board Plan 2017, the local board confirmed that a major concern in Waitematā is the rising number of homeless, especially in the central city. The local board may wish to support and champion the provision of amenities, such as showers, toilets and lockers, which enhance dignity and wellbeing of people experiencing homelessness.

22. Through the Long-term Plan 2018-2028 consultation process the local board will consult with the community on the provision of public facilities for all communities and visitors to the city.

Tauākī whakaaweawe Māori / Māori impact statement

23. Public amenities are a vehicle for expressing evolving values of diversity, inclusion, equity, Kaitiakitanga and our identity as Tāmaki Makaurau Auckland. They are a critical part of the city’s economic, social and cultural infrastructure and are core to delivering a vibrant, family-orientated, inclusive, pedestrian and bike friendly world-class city.

24. Māori are disproportionately affected and have the second highest rate of homelessness, after Pacific peoples. In 2013, 32 per cent of the homeless population were Māori. Over 40 per cent of people on the social housing register are Māori.

Ngā ritenga ā-pūtea / Financial implications

25. Significant investment may be required to support the development of public amenities in the city centre. Funding implications will be determined once a strategy is in place.

Ngā raru tūpono / Risks

26. More people, activities, families and investment in the city centre all have a direct impact on the increased need for public amenities. However, making significant investment decisions about public amenities in the absence of a clear direction is a risk which could undermine Auckland Council’s overall investment in sustainable transportation, inclusion, urban design and city centre regeneration.

27. Once the redevelopment of James Liston Hostel commences, the shower service will cease and there will be no showers available to access by rough sleepers in the city centre.

Ngā koringa ā-muri / Next steps

28. The CCPA report was presented to the City Centre and Waterfront Programme Control Group (PCG) in November 2017.

29. The PCG endorsed the need for further policy work to provide a clear mandate with respect to a public amenities strategy and agreed to escalate the work to the City Centre and Waterfront Executive Steering Group (ESG) for a decision on the next steps.

30. A presentation to the ESG will be scheduled in February 2018 to socialise the report and its recommendations and exemplify the challenge.

31. If a policy approach to public amenities is progressed the Waitematā Local Board will have the opportunity to provide input.

32. In the short term, the urgency is in relation to the provision of showers in the city centre. Council staff are working with sector stakeholders to explore viable options for consideration.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇨	City Centre Public Amenities Project report (Under Separate Cover)

Ngā kaihaina / Signatories

Authors

Amanda Kelly - Specialist Advisor

Shamila Unka - Strategic Broker

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board

Waitematā Local Board

20 February 2018

Temporary Alcohol Ban Request for Auckland City Limits 2018

File No.: CP2018/00422

Te take mō te pūrongo / Purpose of the report

1. To seek approval for an Auckland City Limits Music Festival 2018 temporary alcohol ban.

Whakarāpopototanga matua / Executive summary

2. To enable a decision about a temporary alcohol ban for the Auckland City Limits Music Festival 2018, staff have outlined two options:

· Option one – new temporary alcohol ban imposed for the Auckland City Limits Music Festival 2018 on the areas shown in Attachment A, from 6am 3 March to 6am 4 March 2018

· Option two – status quo, no new temporary alcohol ban for the Auckland City Limits Music Festival 2018. Night time ban on Western Springs Lakeside Park, MOTAT, Motions Road and 24/7 alcohol ban over Grey Lynn town centre (bus pick-up and drop-off) continue to be in force.

3. Staff recommend that the local board adopt a new temporary alcohol ban (Option one) to reduce the risk of a high level of alcohol-related harm to residents, businesses and attendees from the event. It is assessed as fair, proportionate and a justifiable limitation on peoples’ rights and freedoms.

4. If the local board adopts a temporary alcohol ban, there is a risk that the evidence of alcohol-related harm and disorder with events, may not be of a sufficiently high enough or specific enough to the Western Springs area to justify under the legislation. The risk of legal challenge is low.

5. If a temporary alcohol ban is adopted Auckland Tourism Events and Economic Development will inform the public. The New Zealand Police will undertake enforcement.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) adopt a temporary alcohol ban for the Auckland City Limits Music Festival 2018 on the areas shown in Attachment A, from 6am 3 March to 6am 4 March 2018.

Horopaki / Context

Police have requested a temporary alcohol ban for Auckland City Limits 2018

6. Auckland City Limits Music Festival 2018 is an all ages one day event. Gates open at 11:00am and close at 11:00pm. The event venue includes Western Springs Stadium, Western Springs Lakeside Park and Western Springs outer sports fields.

7. In 2016 18,500 people attended. The promoters aim to sell 25,000 tickets this year.

8. On 17 November 2017 the New Zealand Police (police) requested a temporary alcohol ban (alcohol ban) for this event.

9. The temporary alcohol ban (refer Attachment A) includes the Western Springs concert venue, surrounding park areas and streets from 6am on 3 March to 6am 4 March 2018.

10. Police consider that an alcohol ban will reduce alcohol-related crime and disorder from attendees consuming alcohol near the venue before, during and after the event.

Alcohol bans prohibit alcohol, are adopted by local boards and enforced by the police

11. Alcohol bans prohibit the consumption or possession of alcohol in specified public places during specified times. Police enforce alcohol bans (sections 169 and 170 of the Local Government Act 2002. They can search, seize, issue infringement notices and make arrests.

The Waitematā Local Board has the power to make a temporary alcohol ban [GB/2014/121]. The Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014 requires an alcohol ban made by resolution to:

· respond to a high level of alcohol-related crime or disorder caused or made worse by alcohol consumption in the area

· be an appropriate and proportionate response considering the evidence

· be a justifiable limitation on peoples’ rights and freedoms

· consider appropriate community-focused solutions as an alternative or compliment to an alcohol ban

· consider the views of police, Māori, owners, occupiers or persons that are representative of the interests of owners or occupiers of premises within the alcohol ban area.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The local board can choose to implement one of two options:

· Option one - new temporary alcohol ban imposed for the Auckland City Limits Music Festival 2018 on the areas shown in Attachment A, from 6am 3 March to 6am 4 March 2018

· Option two – status quo with no new temporary alcohol ban for the Auckland City Limits Music Festival 2018. Night time ban on Western Springs Lakeside Park, MOTAT, Motions Road and 24/7 alcohol ban over Grey Lynn town centre (bus pick-up and drop-off) continue to be in force.

13. Table 1: advantages, disadvantages and risks of each option.

Option one –new temporary alcohol ban for the Auckland City Limits Music Festival 2018

Advantages

· Prevention of potential alcohol related harm and disorder

· addresses concerns about alcohol-related crime and disorder identified by the police by reducing:

o the amount of alcohol consumed before and after the concert

o patron intoxication levels

o the risk of disruption to residents

o the risk of alcohol-related crime or disorder occurring.

Disadvantage

and Risk

· does not meet all legislative criteria and there is a risk of legal challenge about whether a high enough level of alcohol-related crime and disorder exists to justify the ban

· minor implementation costs of the alcohol ban for Auckland Tourism, Events and Economic Development.

Risk mitigation

· no alcohol bans adopted by Auckland Council have been challenged

· evidence suggests alcohol related crime and disorder will occur without a ban.

Option two –status quo, no new temporary alcohol ban for the Auckland City Limits Music Festival 2018
Advantages	· no limitation on people’s rights and freedoms · no implementation costs for the alcohol ban · existing 24/7 ban at Grey Lynn town centre still operates and night time ban will operate around the Western Springs after the event
Disadvantage And Risk	· no alcohol ban operates before or during the event around the Western Springs area and a high level of alcohol-related crime or disorder could occur · potential negative perception of the event, and safety in Auckland.
Risk mitigation	· police can use powers under the Summary Offences Act 1981 to address disorderly conduct, and certain types of crime or disorder.

14. New alcohol bans require evidence of a high level of alcohol-related crime or disorder.

15. Auckland Tourism, Events and Economic Development and police have recorded evidence of alcohol-related crime and disorder at major events including the Lantern Festival at Albert Park and Christmas in the Park at the Auckland Domain. Issues included assault and other aggressive behaviours.^{^[1]}

16. It is difficult to obtain evidence about alcohol- related harm from events at Western Springs as no recent concerts have taken place without a temporary alcohol ban.

17. At the 2017 Guns and Roses concert at Western Springs Stadium some attendees did not comply with the alcohol ban. Police recorded seven incidents of alcohol related crime or disorder on the parks and streets surrounding the concert. This included one incident of fighting and six of public urination on driveways, streets and in parks.

18. Without the alcohol ban they would not have been empowered to seize alcohol and it is likely the number of incidents would have been higher.^{^[2]}

A temporary alcohol ban can reduce the risk of a high-level of alcohol-related harm occurring

19. Council staff recommend Option one-new temporary alcohol ban be imposed for the Auckland City Limits Music Festival 2018.

20. There is evidence of alcohol-related crime or disorder at other major events. There is also evidence of alcohol bans being used to reduce the risk of alcohol related crime and disorder around the Western Springs concert venue. Staff consider that without the ban there is a risk of a high level of alcohol-related harm occurring when the event is held.

21. An alcohol ban is considered a reasonable limitation on people's rights and freedoms. It is within a clearly defined area, of short duration and improves people’s perceptions of safety.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. The Waitematā Local Board adopted an alcohol ban for this event held at Western Springs in 2016 [WTM/2016/7]. The event was not held in 2017.

Tauākī whakaaweawe Māori / Māori impact statement

23. Managing alcohol-related harm increases opportunities for health and wellbeing, consistent with the Māori Plan for Tāmaki Makaurau. Iwi are supportive of the use of alcohol bans.

Ngā ritenga ā-pūtea / Financial implications

24. Auckland Tourism, Events and Economic Development are responsible for meeting all the implementation costs. The police are responsible for compliance and enforcement costs.

Ngā raru tūpono / Risks

25. If a temporary alcohol ban is adopted, the decision can be legally challenged. While there is evidence of alcohol-related harm and disorder with events, it may not be of a sufficiently high enough or specific enough to the Western Springs area to justify under the legislation. This risk of challenge is low.

Ngā koringa ā-muri / Next steps

26. Auckland Tourism Events and Economic Development will implement the ban including signage, public notification and coordination with the police.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Police request and proposed temporary alcohol ban area	127

Ngā kaihaina / Signatories

Authors

Bonnie Apps - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board

[1] Report to Auckland Domain Committee: Recurring temporary alcohol ban on Auckland Domain for Auckland Lantern Festival events. File No. CP2017/24145 (30 November 2017).

[2] Social Policy and Bylaws Monitoring report: Western Springs Stadium temporary alcohol ban for the Guns N’ Roses concert (4 February 2017).

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendano Christie
	Richard Northey, ONZM
	Vernon Tava
	Rob Thomas