Agenda of Albert-Eden Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 28 February 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Mt Eden Village Business Association

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Steve Roper, Chair, Mt Eden Village Incorporated, and David Haines, Haines Planning, will be in attendance to deliver a Public Forum presentation to the board regarding their Auckland Transport (AT) submission, as well as to seek the board’s support to halt AT’s current plans and for a budget allocation for a Mt Eden Centre Plan to be developed.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Steve Roper, Chair, Mt Eden Village Incorporated, and David Haines, Haines Planning, for their attendance and Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) Notices of Motion have been received from <Member Names> for consideration under items 12, 13 and 14 respectively.

Albert-Eden Local Board

28 March 2018

Albert-Eden Quick Response, Round Three 2017/2018 grant allocations

File No.: CP2018/02190

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Albert-Eden Quick Response, Round Three 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Albert-Eden Quick Response, Round Three 2017/2018 (see Attachment B).

3. The Albert-Eden Local Board has set a total community grants budget of $108,000 for the 2017/2018 financial year.

4. A total of $ $66,395.40 has been allocated in previous rounds, leaving a total of $41,604.60 for one quick response and one local grant round, remaining in the 2017/2018 financial year.

5. Twenty-two applications were received for Albert-Eden Quick Response, Round Three 2017/2018, requesting a total of $62,106.50.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) agree to fund, part-fund or decline each application in Albert-Eden Quick Response, Round Three, listed in Table One.

App ID	Main focus	Applicant	Project	Amount requested	Eligibility
QR1801-301	Arts and culture	Linda Darby-Coring	Towards professional sound mixing of "Lone Crow" a short film.	$1,500.00	Eligible
QR1801-314	Arts and culture	Ronald Crummer	Towards all project costs for “Matariki @ Owairaka Domain” art Installations in July 2018	$961.50	Eligible
QR1801-319	Arts and culture	The Auckland Performing Arts Centre at Western Springs	Towards upgrading two studios and one dressing room lighting to Light Emitting Diode (LED) lights.	$4,000.00	Eligible
QR1801-322	Arts and culture	The Others Club Limited	Towards all project costs for "The Watercooler: Deaf Edition" a live storytelling event on 14 June 2018.	$2,818.00	Eligible
QR1801-326	Arts and culture	Chris Berthelsen	Towards part funding of facilitator costs for a mobile self-learning pottery class in the Albert-Eden area.	$1,000.00	Eligible
QR1801-330	Arts and culture	Show Me Shorts Film Festival Trust	Towards rating, marketing and licensing cost for the “Show Me the Shorts Film Festival”	$2,910.00	Eligible
QR1801-332	Arts and culture	Proudly Asian Theatre Incorporated	Towards the costs of seven play readings for the “Fresh off the Page” playreading at the Basement Theatre	$7,119.00	Eligible
QR1801-305	Arts and culture	Street Talk Limited	Towards all project costs for the “Street Talk Hip Hop Conference and Public Jam” on 9 November 2018	$2,950.00	Eligible
QR1801-310	Community	Mountains to Sea Conservation Trust	Towards all project costs for Motu Manawa Kayak Day at Point Chevalier	$2,609.00	Eligible
QR1801-312	Community	Mt Albert Residents' Association	Towards design and printing of marketing collateral to advertise the Mount Albert Residents Association	$1,504.00	Eligible
QR1801-313	Community	Auckland Central Community Shed Trust	Towards tools and machinery for the community shed.	$2,660.00	Eligible
QR1801-315	Community	Bellyful Central Auckland	Towards containers, delivery bags and an electric frypan to support the delivery of free meals to families with an illness	$629.00	Eligible
QR1801-324	Community	The Girl Guides Association New Zealand Incorporated	Towards hireage of three venues in the Albert-Eden area for the Girl Guides to meet.	$2,000.00	Eligible
QR1801-325	Community	Youthline Auckland Charitable Trust	Towards a portion of the phone bill to cover the operating costs of the helpline.	$2,271.00	Eligible
QR1801-328	Community	Epsom Community Creche	Towards the purchase of two laptops.	$1,398.00	Eligible
QR1801-331	Community	Action Education Incorporated	Towards a salary for the youth development worker for 2018/2019.	$4,000.00	Eligible
QR1801-329	Community	New Zealand Ethnic Social Services	Towards catering, decorations, a sound system and venue hire for the Iranian New Year celebrations.	$3,300.00	Ineligible as the event has already taken place
QR1801-306	Environment	Ian Kohler	Towards the cost of the “Lava Rock Forest” restoration including plants and new rock walling.	$5,034.00	Eligible
QR1801-318	Environment	Point Chevalier Primary School Board of Trustees	Towards purchasing two compost bins for the school garden	$3,500.00	Eligible
QR1801-303	Events	New Zealand Book Festival Limited	Towards advertising including public relations, radio, social media and posters for the New Zealand Book Festival on 17 November 2018.	$3,500.00	Eligible
QR1801-321	Sport and recreation	Badminton New Zealand (New Zealand Badminton Federation Incorporated)	Towards venue hire and shuttlecock costs for the New Zealand Division One and Two Badminton Team Championships on 19 July 2018.	$4,000.00	Eligible
QR1801-317	Sport and recreation	Point Chevalier Croquet Club Incorporated	Towards lawn repair and renovation of the croquet club	$2,443.00	Eligible
Total				$62,106.50

Horopaki / Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. Albert-Eden Local Board Community Grants Programme 2017/2018 can be found in Attachment A.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

11. One application is ineligible, as the event takes place before the decision date for quick response round three.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

14. A summary of each application received through Albert-Eden Quick Response, Round Three is provided (see Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. Eight organisations applying in this round has indicated their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups or individuals is within the adopted Long-term Plan 2015-2025 and local board agreements.

17. The Albert-Eden Local Board has set a total community grants budget of $108,000 for the 2017/2018 financial year.

18. A total of $ $66,395.40 has been allocated in previous rounds, leaving a total of $41,604.60 for one quick response and one local grant round, remaining in the 2017/2018 financial year.

19. In Albert-Eden Quick Response, Round Three 2017/2018, 22 applications were received, requesting a total of $62,106.50.

Ngā raru tūpono / Risks

20. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21. Following the Albert-Eden Local Board allocating funding for round three quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Community Grants Programme 2017/2018	73
b ⇩	Albert-Eden Quick Response Round Three 2017/2018 grant applications	77

Ngā kaihaina / Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

28 March 2018

Albert-Eden Local Board

28 March 2018

Auckland Transport Monthly Report, Albert-Eden Local Board, March 2018

File No.: CP2018/03809

Te take mō te pūrongo / Purpose of the report

1. This report:

a) Requests that the board carry out an engagement with residents in McGehan Close, Mt Albert, regarding the removal of four parking bays in front of Delphine Reserve, to gauge the level of community support for the project prior to committing funds for the construction of a kerb build-out.

b) Seeks approval from the board to use its Transport Capital Fund to construct a raised garden in the berm on the corner of Ngauruhoe Street and Mt Eden Road.

c) Provides updates to the board on the status of its other transport capital fund projects and brief updates on other Auckland Transport (AT) projects of interest to the board.

d) Provides general information on AT’s activities in the board area.

Whakarāpopototanga matua / Executive summary

2. In particular, this report:

a) Outlines the impacts of removing four parking bays at McGehan Close, Mt Albert, to discourage anti-social behaviour at Delphine Reserve and recommends that the board formally engage with the local community to confirm the level of support for the project.

b) Provides a range of options for the board’s consideration for improving the berm on the corner of Ngauruhoe Street and Mt Eden Road, Mt Eden, including a raised garden.

c) Provides a progress update to the Albert-Eden Local Board on its current transport capital fund projects, along with financial information indicating how much budget the board has remaining in this political term.

d) Provides updates to the board on the status of its other transport capital fund projects and brief updates on the consultation on the bus priority measures for Dominion Road; bus priority and parking proposals for Mt Eden Village and progress on the Pt Chevalier to Westmere cycling improvement project.

e) Notes consultation information sent to the board for feedback and decisions of the Traffic Control Committee as they affect the Albert-Eden Local Board.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) Requests staff to engage with the residents of McGehan Close, Mt Albert, to gauge support for a kerb build-out the removal of four parking bays in front of Delphine Reserve to discourage anti-social behaviour, prior to progressing the project to detailed design and costings.

b) Allocates funding from its transport capital fund of up to $10,000 for consultation and detailed design and construction of a new raised garden in the berm at the corner of Ngauruhoe Street and Mt Eden Road.

Horopaki / Context

3. The board has available a fund to construct transport-related capital works in its area.

4. The transport capital fund allocated to the board in the 2016- 2019 political term was $1,547,380. The board also has access to the first year of transport funding from the next political term (2019/2020) of $763,381.

5. This money can be used for capital projects identified by the board, the principal constraints being that the project:

i. will not compromise transport safety;

ii. is transport-related;

iii. does not compromise the efficiency of the road network.

6. For funding projects outside of the road corridor, they must meet the following criteria:

i. supports connectivity of cycle way and footpaths within the transport network;

ii. footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

iii. footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

7. In 2017, the board committed funding to two major projects, the Carrington area traffic calming project and a shared path through Chamberlain Park (Meola Creek section). Progress on these projects is reported below.

Local Board Transport Capital Fund Update

8. The board’s current Local Board projects are summarised in the table below:

Project	Description	Status	Funds Allocated
Owairaka Park Pedestrian Bridge	Pedestrian bridge	In Construction	$138,000
Carrington Area Traffic Calming	Investigation of traffic calming devices in this general area	Detailed designs were presented to the Board in late 2017. These designs are now being prepared for public consultation and contract procurement documentation is underway.	$450,000
Chamberlain Park Greenway and Bridge	Construction of shared path and bridge	The estimate of works assumes a path on the western side of the creek. The shared path will link Rawalpindi Reserve, through the proposed local park, to the North Western Cycleway. This project is being managed by Auckland Council Community Facilities.	$700,000
Greenlane Station Beacon and wayfinding signage	Provide options for signage and other wayfinding improvements to Greenlane Station and its environs	Board approved a 5 metre beacon to be investigated for installation at the station entrance.	$35,000
Ngauruhoe Street	Provide options for the board to consider for replacement of the berm at the corner of Ngauruhoe Street and Mt Eden Road	This initiative is discussed in this report and put forward for resolution.
McGehan Close	Provide advice on whether it’s feasible to remove the indented parking bay at McGehan Close, in front of Delphine Reserve	This proposal is discussed in detail this report.
Sutherland Road	Improvement options to Sutherland Road that will create an enhanced cycling link to the NW cycle path	Staff will discuss this in more detail with board members at the board workshop on 21 March 2018.
Walford Road	To provide improvements to Walford Street to complement the proposed new cycling and walking facilities on Meola Road	Staff will discuss this in more detail with board members at the board workshop on 21 March 2018.
Mt Albert Train Station	Provision of a suitable bike slide on the New North Road pedestrian access to the Mt Albert train station	Information on this initiative is expected to become available at the board workshop on 21 March 2018.

New project initiation and approvals

9. At its November 2017 meeting, the board asked AT to provide rough order of costs and recommendations for six further projects, using the board’s transport capital fund.

10. One of these, improvements around Greenlane Station was reported to the February 2018 meeting. At that meeting the board resolved to support the installation of a 5 metre beacon outside the Greenlane Railway Station to improve the visibility of the station entrance. The board declined to support installing wayfinding signage around the station at this stage as AT does have an existing programme for wayfinding signage around public transport hubs. However, AT advised the board that Greenlane Station is currently ranked as low priority on this list.

11. The project to install the beacon will now go forward for detailed investigation. AT will report back to the board on other possible amenity improvements around the station after a site visit in April 2018.

12. Two further potential projects were discussed at the February 2018 Board workshop, the McGehan Close kerb build-out and improvements to the berm on the corner of Ngauruhoe Street and Mt Eden Road. Recommendations for these projects are attached to this report and discussed in detail below.

13. The remaining initiatives will be discussed at the Board workshop in March 2018. Further amenity improvements to Greenlane Station will be considered by Board members during a site visit to the station and AT will then be in a position to offer advice on any additional improvements sought by the board.

Tātaritanga me ngā tohutohu / Analysis and advice

McGehan Close Kerb Build-Out

14. The board requested a rough order of costs (ROC) to remove the four parking bays in McGehan Close adjacent to Delphine Reserve. This was suggested as a means to assist in deterring anti-social behaviour occurring near the playground and was raised/requested by residents in 2015.

15. The ROC to remove the parking bays, install new kerb and channel to fill the gap, and reinstate the old parking area with new footpath, topsoil and grassing is $47,000.

16. AT does not recommend removing the parking bay in McGehan Close as engineering solutions cannot be expected to solve social problems. AT asks that the board consider the following factors before making a decision to proceed:

i. Closing this parking bay may move the problem to the three other parking bays very close by, all in McGehan Close.

ii. Closing the bay penalises the normal users of the bay who could safely watch their children play from their vehicles or park adjacent to the park.

iii. Removing the parking bay reduces available parking for the residents of McGehan Close, and it is noted that the very narrow carriageway width (approximately 4.7 metres) of the north-south arm, along with space required for vehicle tracking movements into driveways restricts availability of the other on-streets parking spaces.

iv. AT notes that residents requested the removal of the parking bay in 2015, so before making a decision to proceed, the board is advised that a consultation with the residents be carried out to gauge overall support for the proposal.

v. Formal approval for the removal of the parking asset is required through a board resolution.

17. There is a considerable risk that this project could be viewed by residents as a loss of amenity rather than an improvement. Therefore the board is required to confirm the level of support for the project in the community in 2018, rather than to rely on discussions held in 2015. Once the level of community support for the project is understood, the board can consider whether it still wishes to proceed with the project.

McGehan

Figure 1: McGehan Close Four Parking Bays

Ngauruhoe Street

18. The board requested that AT provide some options for tidying up the berm on the corner of Ngauruhoe Street and Mt Eden Road. In particular, the board requested further information on:

i. Turning the berm into parallel parking to provide more parking

ii. Providing gobi blocks so that a hard surface is there but still permeable

iii. Installation of paving

iv. A garden area like a mini pocket park

v. A rain garden.

20180217_134056_resized

Figure 2: The area under consideration

19. Options for the berm were discussed with the adjoining business and it supported either a garden or a paved area and it did not support the removal of the vehicle crossing.

20. AT considered additional parking, however there is insufficient distance to the corner to place any additional parking below the vehicle crossing and there is existing angle parking on the opposite corner, making maneuvering difficult.

21. The berm could be repaired and regrassed. This could be done at no cost to the board, however as there is scope for delivery vehicles to drive up on the berm to effect quick deliveries, placement of several bollards to protect the new grass is recommended. The rough order of costs for bollards would be $6,000.

22. Installing a garden using low maintenance planting could be achieved – this would cost approximately $7,000 including traffic control. To achieve a raised garden with a higher spec edging similar to others in the village would be approximately $10,000.

23. Paving the area with suitable materials would be in the order of $15,000 which would include the possible relocation of any underground services, traffic control and any other associated measures necessary.

24. The last option considered was a rain garden. These need to be partially sunken and with the number of underground services within this berm, a rain garden was not considered practical.

25. Considering the comments above, regrassing is recommended as the simplest option and can be done at no cost to the board.

26. At its February workshop, the board favoured creating a garden to enhance the area. If this option is chosen, a raised garden in keeping with the garden on the opposite corner is considered the best solution.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Mt Eden Bus Priority and Parking Proposals

27. Recently AT consulted on a number of measures for improving safety, bus movement and encouraging parking turnover around Mt Eden Village.

28. The proposals include lengthening the existing bus stops in the village area, increasing the clearway operation times and promoting parking turnover by adding parking restrictions in some nearby streets. The proposals have attracted a great number of submissions and AT is pleased with the level of engagement over the proposals. Preliminary advice is that there has been an approximate 70 per cent support for the proposals.

29. There has been considerable media attention over the issue of the lengthening the existing bus stops in the village as some businesses believe it will be detrimental to the village and to their businesses.

30. Mt Eden Village Business Association is opposing for the bus stop extensions in the village - its solution is to move the bus stops to the north of the village area. In its submission, it expressed support for the other proposals but suggested that the extension of the clearway hours be deferred until the bus stop issues are resolved and it made further suggestions for additional parking restrictions in nearby streets.

31. It will take some time for AT to analyse the submissions so the board can expect a feedback report on the consultation at its April 2018 workshop.

Dominion Road Bus Priority Measures Consultation

32. Bus priority measures for Dominion Road were consulted on in late 2017 and elements of these measures are due to go ahead in 2018, along with the preparation of the route for double decker buses.

33. AT will be extending the bus lanes along Dominion Road and making them continuous between Horopito Street and Mt Albert Road. When this is work is completed, the operating hours will increase by one hour in the morning and in the evening. City-bound from 7am to 10am (instead of 9am) and south-bound from 4pm to 7pm (instead of 6pm).

34. The work that was proposed to rationalise bus stops is now on hold until more information on the light rail option for Dominion Road is available.

Pt Chevalier to Westmere Cycle Project

35. A proposal to create a link from the north western cycleway down Pt Chevalier Road, Meola Road and link to the Westmere cycleway (currently being developed) was consulted on in 2017.

36. The consultation process has identified a number of issues that will need to be worked through. The project team is currently reviewing the proposed scheme design against the projects key objectives to ensure that it will provide a quality facility that is suitable for all ages and abilities.

37. A newsletter has been set up for interested residents, so that they can be regularly updated on the projects progress. Two newsletters have been sent out to date.

38. A Pt Chevalier Cycleway Liaison Group (CLG) is being planned for April 2018, with individuals from throughout the community invited who would help to “socialise the project” and be a way for the community to feed back their views on the project to the project team.

Traffic Control Committee report

39. Decisions of the Traffic Control Committee affecting the Albert-Eden Local Board area in February 2018.

Street/Area	Description	Work	Decision
Eden Park Environs	Temporary Traffic and Parking changes ( Eden park – Black Caps vs Australia)	Temporary Traffic and Parking restrictions	Carried
Eden Park Environs	Temporary Traffic and Parking changes (Eden Park – T20 Series Final 2018)	Temporary Traffic and Parking restrictions	Carried
Enfield Street, Harold Street, Mt Eden	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Shared Vehicles Only, Lane Arrow Markings, Stop Control, Give-Way, Traffic Island, Flush Median	Carried
Eden Park Environs	Temporary Traffic and Parking changes (BLUES VS CHIEFS 2018)	Temporary Traffic and Parking restrictions	Carried

Consultation Items

40. Auckland Transport provides the board with the opportunity to comment on transport projects being delivered in its local board area.

41. In this reporting period, two consultations were sent to the board requesting feedback.

Location

Proposal

Board response

Manukau Road / Greenlane West / Campbell Crescent

AT is proposing to implement changes to pedestrian facilities on Manukau Road from the intersection with Greenlane West to Campbell Crescent including a pedestrian refuge, a signalised mid-block crossing, a traffic island and some parking removal.

These proposals are aimed to improve pedestrian safety along Manukau Road by providing additional crossing facilities and reducing conflict with turning cars. Pedestrians are currently using the flush median to cross Manukau Rd, coming into conflict with cars using the flush median to turn. Vehciles travelling at higher speeds in the kerb-side T2 lane also present a danger to pedestrians.

No board response.

Waterview – Alford / Great North Road

AT is proposing to combine the current shared path and footpath into one multi-dimensional wider path. This project involves smoothing out the transition from the northern end of the Waterview shared path to the signalised intersection at Alford Street and Great North Road in the suburb of Waterview. Benefits include being able to walk and cycle to the signalised intersection without sharp turn and without having to traverse down a narrow ramp. This will improve the awkward transition that now exists between the northern end of the Waterview path and Alford Street.

No board response.

Tauākī whakaaweawe Māori / Māori impact statement

42. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

43. The Albert-Eden Local Board has discretionary funding available for transport related capital projects 2016-2019 in its board area of just under three million dollars.

44. The board’s only budget implications relate to the Local Board Transport Capital Fund. The current financial status of the board’s transport capital fund is recorded below.

45. The board still has a substantial amount of funds to allocate to projects in this political term. Should the remaining projects under consideration either not achieve resolution or be low cost items, the board may like to consider other projects to support.

Financial Summary

Albert -Eden Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,944,920
Amount committed to date on projects approved for design and/or construction	$1,913,710
Remaining Budget left	$1,013,210

Ngā raru tūpono / Risks

46. Any risks are covered in the Analysis and Advice section of this report.

Ngā koringa ā-muri / Next steps

47. The next steps are for the board to consider which project(s) it wishes to support by resolution.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Lorna Stewart – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Unit Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

28 March 2018

Renewal of community lease to Northern Region Lacrosse Association Incorporated, 11 Central Road, Kingsland

File No.: CP2018/02261

Te take mō te pūrongo / Purpose of the report

1. To grant a renewal of community lease to Northern Region Lacrosse Association Incorporated, Nixon Park, 11 Central Road, Kingsland.

Whakarāpopototanga matua / Executive summary

2. Northern Region Lacrosse Association Incorporated has a community lease with Auckland Council for a term of five years commencing on 1 January 2013. The lease contains one renewal period of five years.

3. Auckland Council owns the building located at Nixon Park. There are also public toilets situated alongside the building used by Northern Region Lacrosse.

4. At its business meeting on the 1 July 2015 the Albert Eden Local Board endorsed the concept of a new multi-sport facility at Nixon Park.

5. The new building was to replace both the existing building leased to Northern Region Lacrosse as well as the toilet block located at the site.

6. The local board directed staff to enter into discussions with Auckland Rugby Union regarding the building of this new facility and with Northern Region Lacrosse Association Incorporated regarding the transfer of its activities to the new facility.

7. In October 2017, Auckland Rugby Union informed council that this project would no longer be going ahead due to escalating costs.

8. Northern Region Lacrosse Association has submitted a comprehensive application in support of its request for a renewal of its community lease at the existing building. The space is well utilised. The group use this as a base for Lacrosse in Auckland and New Zealand.

9. This report recommends a renewal of community lease to Northern Region Lacrosse Association Incorporated.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) grant a renewal of community lease to Northern Region Lacrosse Association Incorporated for a term of five years commencing 1 January 2018;

b) approve all other terms and condition as contained in the existing community lease dated 26 September 2013.

Horopaki / Context

10. Nixon Park is described as Part Allotment 18 Section 5 Suburbs of Auckland and contained in NA55A/403 (Limited). Part Allotment 18 is held in fee simple by Auckland Council under the Local Government Act 2002.

11. Auckland Council owns the building leased to Northern Region Lacrosse Association Incorporated and all the improvements (Attachment A – Aerial photograph).

12. At its business meeting on the 1 July 2015 the Albert Eden Local Board endorsed the concept of a new multi-sport facility at Nixon Park and directed staff to enter into discussions with Auckland Rugby Union regarding the build of this new facility.

13. Both the existing building leased to Northern Region Lacrosse as well as the toilet block located at the site were to be replaced by a new multi-sport facility.

14. Over the past two years, Auckland Council’s parks services team have had several meetings and discussions with Auckland Rugby Union concerning the building of this project.

15. Staff also consulted with Northern Region Lacrosse Association Incorporated to ensure its needs would be met within the new facility.

16. On 24 October 2017, Auckland Rugby Union confirmed with council staff that the project would no longer be proceeding due to escalating costs.

Tātaritanga me ngā tohutohu / Analysis and advice

17. Northern Region Lacrosse Association Incorporated has submitted a comprehensive application in support of the renewal of community lease.

18. They have grown lacrosse with an increase in membership at both youth and senior levels.

19. The group have a membership of 563 members; 448 under 25 years and 115 over the age of 25 years.

20. Highlights are the women’s under 19 team reaching fifth place in the world and the seniors reaching eighth place out of 21 countries competing. The men’s team placed twelfth out of 38 in the world.

21. A site visit was undertaken on 15 December 2017 and established that the premises are being well managed and maintained.

22. The group has not invested resources into the premises due to the proposed demolition of the building as part of the project by Auckland Rugby Union.

23. The financial records provided by the group indicate that it is financially sound and well managed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24. The contents of this report were workshopped with the local board on 21 February 2018.

25. The recommendations within this report support the Albert-Eden Local Board Plan 2017 outcome of:

· improving community and recreation facilities.

Tauākī whakaaweawe Māori / Māori impact statement

26. There are no changes in use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea / Financial implications

27. There are no financial implications associated with the renewal of community lease.

Ngā raru tūpono / Risks

28. There are no risks with the granting of a renewal of community lease. The provision for a renewal of community lease is provided for in the deed of lease dated 26 September 2013.

Ngā koringa ā-muri / Next steps

29. Subject to the local board grant of a renewal of community lease, council staff will work with key representatives of the Northern Region Lacrosse Association Incorporated to finalise the deed of renewal of community lease.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Aerial photograph – Northern Region Lacrosse Association Incorporated at Nixon Park, 11 Central Road, Kingsland	155

Ngā kaihaina / Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

28 March 2018

Renewal of community lease to Auckland Resettled Community Coalition Incorporated, 869 New North Road, Mount Albert.

File No.: CP2018/02263

Te take mō te pūrongo / Purpose of the report

1. To grant a renewal of community lease to Auckland Resettled Community Coalition Incorporated at 869 New North Road, Mount Albert.

Whakarāpopototanga matua / Executive summary

2. Auckland Resettled Community Coalition Incorporated holds a community lease with Auckland Council for a term of one year commencing 1 January 2017. The lease contains a one-year right of renewal that the coalition has applied to exercise.

3. The land and building at 869 New North Road, Mount Albert is owned by Auckland Council.

4. This report recommends granting a renewal of community lease to Auckland Resettled Community Coalition Incorporated.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) grant a renewal of community lease to Auckland Resettled Community Coalition Incorporated for a term of one year commencing 1 January 2018;

a) approve all other terms and conditions as contained in the existing community lease dated 8 March 2017.

Horopaki / Context

5. Auckland Resettled Community Coalition Incorporated has applied to exercise its one-year right of renewal of community lease commencing 1 January 2018.

6. The coalition occupies the small Auckland Council owned building at 869 New North Road, Mount Albert and known as Building 2 (Attachment A – Aerial photograph). Neighbourhood Support (Auckland City) Incorporated, Mt Albert Residents Association Incorporated and Mt Albert Historical Society Incorporated occupy Building 1.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The coalition has submitted a comprehensive application in support of the renewal of community lease. Financial accounts indicate that its funds are sufficient to meet its liabilities and are being managed appropriately.

8. The coalition is the local and regional umbrella organisation founded and led by resettled community leaders and representatives from refugee backgrounds in Auckland. It brings together 20 member organisations with diverse backgrounds from the following 15 countries; Afghanistan, Myanmar, Burundi, Democratic Republic of Congo, Eritrea, Ethiopia, Kurdistan, Rwanda, Somalia, South Sudan, Sri Lanka, Sudan, Uganda, Iraq and Palestine.

9. The coalition brings the resettled community together and creates collaboration between other service providers. Its projects include Strengthening Voices (representing community voices to government), leadership training, driver licence training, creating and publishing books and producing a radio programme. The coalition partners with Auckland Regional Migrants Services in projects such as Safari Playgroup and Wise Collective (training and empowering refugee women to provide catering services).

10. A site visit was conducted on 17 January 2018. The premises are being well managed and the group have fully repainted the interior of the building.

11. The lease provides for a right of renewal of one year commencing 1 January 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. The contents of this report were workshopped with the local board on 21 February 2018.

13. The recommendations within this report support the Albert-Eden Local Board Plan 2017 outcome of:

· Albert-Eden has a strong sense of community.

Tauākī whakaaweawe Māori / Māori impact statement

14. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

15. There are no changes in use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea / Financial implications

16. There are no financial implications associated with the grant of a renewal of community lease.

Ngā raru tūpono / Risks

17. There are no risks with the granting of the renewal of community lease. The provision for a renewal of community lease is provided for in the deed of lease dated 8 March 2017.

Ngā koringa ā-muri / Next steps

18. Subject to the local board grant of the renewal of community lease, council staff will work with key representatives of Auckland Resettled Community Coalition Incorporated to finalise the deed of renewal of lease.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Aerial photograph – Auckland Resettled Community Coalition Incorporated, 869 New North Road, Mount Albert	161

Ngā kaihaina / Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

28 March 2018

2018 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2018/03426

Te take mō te pūrongo / Purpose of the report

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual conference and General meeting (AGM) in Christchurch Sunday 15 July to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua / Executive summary

2. The Local Government New Zealand Annual conference and General meeting take place at Christ’s College from 12 noon on Sunday, 15 July to 1pm on Tuesday, 17 July 2018.

3. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.

4. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday, 13 April so that this information can be provided to LGNZ.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) nominate one elected member to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday, 15 July to Tuesday, 17 July 2018.

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team by Friday, 13 April 2018 to ensure that they are registered with Local Government New Zealand.

Horopaki / Context

5. This year the LGNZ conference and AGM will be held at the Christ’s College, Christchurch, from Sunday, 15 July to Tuesday, 17 July 2018. The AGM will commence at 12.00pm on Sunday, 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday, 17 July.

6. The conference programme has the theme “We are firmly focused on the future: Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.

7. The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

8. Elected members who hold LGNZ roles are:

Mayor Phil Goff	Metro Sector representative on the National Council
Councillor Penny Hulse	Chair of Zone One and Zone One representative on National Council, Member Conference Committee
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector
Councillor Wayne Walker	Auckland Council representative on Zone One
Councillor Alf Filipaina	LGNZ Te Maruata Roopu Whakahaere
Councillor Richard Hills	Member Policy Advisory Group
Waitemata Local Board Chair Pippa Coom	Member Governance and Strategy Advisory Group

9. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles.

10. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

· two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

11. Delegates in 2017 were:

· Mayor Phil Goff

· Deputy Mayor Bill Cashmore

· Councillor Penny Hulse

· Local board chair Pippa Coom

12. The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other Governing Body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six Governing Body members can attend the conference.

Tātaritanga me ngā tohutohu / Analysis and advice

13. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.

14. This means that a maximum of 27 Auckland Council elected members would attend the conference.

15. Delegates who attend are encouraged to report back to their local boards.

16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday, 13 April 2018 so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.

Tauākī whakaaweawe Māori / Māori impact statement

19. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 14 July 2018.

Ngā ritenga ā-pūtea / Financial implications

20. The normal registration rate is $1,410 (early bird) or $1,510 (standard).

21. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kawana Programme.

Ngā raru tūpono / Risks

22. The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights.

Ngā koringa ā-muri / Next steps

23. Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	LGNZ 2018 Conference and Awards Programme	171

Ngā kaihaina / Signatories

Author

Linda Gifford, Kura Kāwana Programme Manager

Authorisers

Kerri Foote - Local Board Services Improvements Manager

Louise Mason - General Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Ben Lee
	Jessica Rose
	Margi Watson

No.	Title	Page
a ⇩	Albert-Eden Local Board Workshop Notes - 21 February 2018	193
b ⇩	Albert-Eden Local Board Workshop Notes - 6 March 2018	195
c ⇩	Albert-Eden Local Board Workshop Notes - 7 March 2018	197
d ⇩	Albert-Eden Local Board Workshop Notes - 14 March 2018	201

Author	Glenda Fryer – Deputy Chairperson, Albert-Eden Local Board
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Author	Rachel Langton – Member, Albert-Eden Local Board
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Author	Peter Haynes – Chairperson, Albert-Eden Local Board
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Author	Michael Mendoza - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards