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Appointments
and Performance Review Committee
01 March 2018
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1 Apologies
2 Declaration
of Interest
There were no declarations
of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
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5.1
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Sue Gardiner Public Input - Visual Arts Representation
on RFA Board
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IMSB Member D Taipari entered the
meeting at 9.41 am.
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Resolution
number APP/2018/8
MOVED by Deputy
Chairperson C Fletcher, seconded by Cr D Simpson:
That the Appointments and Performance Review Committee:
a)
thank Sue Gardiner for her public input
regarding visual arts representation on the Regional Facilities Auckland
Board and thank her for attending.
CARRIED
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6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
Pursuant to
Standing Order 2.4.6, the meeting agreed to receive verbal updates relating to
the general business of the committee (Governance
process options for CCO’s when unbudgeted items occur) at Item 11 – Consideration of Extraordinary Items.
8 Notices
of Motion
There were no
notices of motion.
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9
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Process for appointments to the board of the
Auckland Regional Amenities Funding Board
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Cr P Hulse
entered the meeting at 9.47 am.
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Resolution
number APP/2018/9
MOVED by Deputy Chairperson C Fletcher,
seconded by Cr D Simpson:
Ngā tūtohunga / Recommendation/s
That the Appointments
and Performance Review Committee:
a)
note that the Amenities Board have agreed to undertake a joint process
with the Auckland Council (if required) for council’s 2018 board
appointments.
b) approve
that the board appointment approach for council’s appointments to
Auckland Regional Amenities Funding Board, be consistent with Auckland
Council’s Board Appointment and Remuneration Policy.
c) note
that Amenities Board Representatives will be active in this process
d) note
that a confidential report is included on today’s committee agenda and
provides information regarding the two board members appointed by Auckland
Council whose tenure ends on 31 May 2018. This report is confidential
because it contains personal information regarding the directors.
CARRIED
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10
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Programme for board appointments to Auckland
Council's council-controlled organisations for 2018
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Resolution
number APP/2018/10
MOVED by Mayor P Goff, seconded by Deputy Chairperson C
Fletcher:
That the Appointments and
Performance Review Committee:
a)
note the programme for appointing directors to the
council-controlled organisations for 2018.
b)
note that a confidential report is included on today’s
committee agenda that provides information to make decisions on the directors
on Auckland’s council-controlled organisations whose terms of
appointment is due to end on 31 October 2018.
c)
note that the confidential report also includes the skill
requirements for any vacancies created and that the report is confidential
due to the personal information contained in it.
d) note
that the confidential report also contains information on membership for the 2016-2019 pool of councillors for board appointments
to council-controlled organisations.
CARRIED
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11 Consideration
of Extraordinary Items
Pursuant to Standing Order 2.4.6, the
committee agreed to receive verbal discussion on:
·
the Governance process
options for Council Controlled Organisation’s when unbudgeted items occur
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12 Procedural
motion to exclude the public
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Resolution
number APP/2018/11
MOVED by Mayor P Goff, seconded by Deputy
Chairperson C Fletcher:
That the
Appointments and Performance Review Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter tog be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Board
appointments to the Auckland Regional Amenities Funding Board
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains private information about directors on the
Auckland Regional Amenities Funding Board directors and their potential
reappointment or retirement.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 2018
Board Appointment programme for council-controlled organisations
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains information about the board members on
Auckland Council's council-controlled organisations and their potential
retirement or reappointment.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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10.08am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.11am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Board appointments to the Auckland Regional
Amenities Funding Board
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Resolution
number APP/2018/12
MOVED by Mayor P Goff, seconded by Deputy Chairperson C
Fletcher:
g) note
that the report and attachments will remain confidential until the conclusion
of the appointment process after which the decisions will be made publicly
available. The report must stay confidential due to the information
relating to individuals contained in the report.
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C2
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2018 Board Appointment programme for
council-controlled organisations
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Resolution
number APP/2018/13
MOVED by Mayor P
Goff, seconded by Deputy Mayor BC Cashmore:
f) note
that the report and attachments will remain confidential until the conclusion
of the appointment process after which the decisions will be made publicly
available. The report must stay confidential due to the information
relating to individuals contained in the report.
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11.11am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Appointments and Performance Review
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
