Agenda of Auckland City Centre Advisory Board

I hereby give notice that an ordinary meeting of the Auckland City Centre Advisory Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 20 March 2018

3:00pm

Room 1, Level 26
135 Albert Street, Auckland

Te Poari Kaitohutohu mō te Pokapū o te Tāone

Nui o Tāmaki Makaurau /

Auckland City Centre Advisory Board

OPEN AGENDA

MEMBERSHIP

Chairperson
Deputy Chair	Mr Andrew Gaukrodger	Corporate sector
Members	Ms Viv Beck	Business Improvement District
	Ms Noelene Buckland	City Centre Residents Group
	Member Shale Chambers	Waitemata Local Board, Auckland Council
	Mr Greg Cohen	Tourism/Travel
	Mr Ben Corban	Arts and Cultural Sector
	Mr Terry Cornelius, JP	Retail sector
	Mr George Crawford	Property Council of NZ
	Cr Chris Darby	Auckland Council (Mayor’s alternate)
	Mayor Hon Phil Goff, CNZM, JP	Auckland Council
	Mr Dane Grey/ Mr Ngarimu Blair	Ngāti Whātua Ōrākei
	Mr Mark Kingsford	Corporate sector
	Cr Mike Lee	Liaison councillor, Auckland Council
	Ms Amy Malcolm	Tertiary Education (University of Auckland & Auckland University of Technology)
	Mr James Mooney	Urban design/institute of architects
	Mr Nigel Murphy	Tertiary Education (University of Auckland & Auckland University of Technology)
	Mr Adam Parkinson	City Centre Residents Group
	Mr Patrick Reynolds	Transport representative
	Mr Michael Richardson	Business Improvement District

(Quorum 10 members)

Sonja Tomovska

Governance Advisor

14 March 2018

Contact Telephone: 021 615 961

Email: sonja.tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Auckland City Centre Advisory Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 28 February 2018, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Auckland City Centre Advisory Board

20 March 2018

Election of a Chairperson

File No.: CP2018/02734

Te take mō te pūrongo / Purpose of the report

1. To elect a chairperson for the Auckland City Centre Advisory Board (the board).

Whakarāpopototanga matua / Executive summary

2. John Coop resigned as a chairperson and as a member of Auckland City Centre Advisory Board at the meeting held on 28 February 2018.

3. The board is required to elect a new chairperson.

4. There are two systems that can be used for electing a chair and have been outlined in the report.

5. The deputy chair will chair the meeting until the chair is elected, unless the deputy chair is nominated, in which case the lead officer will chair that part of the meeting.

Ngā tūtohunga / Recommendation/s

That the Auckland City Centre Advisory Board:

a) decide whether the chairperson will be elected by open or closed ballot.

b) decide whether the chairperson will be elected using voting system A or voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002).

c) elect a chairperson.

d) thank John Coop for his service as a chairperson of the Auckland City Centre Advisory Board from 19 April 2017 to 28 February 2018.

Horopaki / Context

6. At its meeting on 19 April 2017 the board elected John Coop as an interim chair and at the following meeting on 24 May 2017 the board elected John Coop as the chairperson of the Auckland City Centre Advisory Board (Resolution number CEN/2017/32).

7. John Coop resigned as a chairperson and as a member of Auckland City Centre Advisory Board at the meeting held on 28 February 2018.

8. The board is required to elect a new chairperson.

9. There is no provision for proxy voting. Only members present may nominate and vote for the chairperson. Candidates can vote for themselves.

10. The board’s terms of reference state that the three elected members are ineligible to be elected as chair or deputy chair to the board.

Tātaritanga me ngā tohutohu / Analysis and advice

Open or closed ballot

11. The board can choose to elect the chairperson by show of hand, which is an open ballot, or by writing their preference on a ballot paper, which is a closed ballot.

Voting system

12. The board needs to decide what voting system it wants to use.

13. Staff recommend to undertake the election in accordance with Schedule 7, Clause 25 of the Local Government Act 2002, and to choose one of the two systems that can be used to elect chairpersons and deputy chairpersons of regional councils and other committees. The two systems are described below.

14. System A –

· requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting, and

· has the following characteristics:

o there is a first round of voting for all candidates

o if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded

o if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded

o in any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

15. System B –

· requires that a person is elected or appointed if he or she receives more votes than any other candidate, and

· has the following characteristics:

o there is only one round of voting

o if two or more candidates tie for the most votes, the tie is resolved by lot.

Voting procedure at the meeting

16. The meeting will proceed as follows:

· The deputy chair will call the meeting to order and deal with apologies and the initial procedural items.

· The first item of substantive business will be the election of chairperson and the meeting will be chaired by the deputy chair, assisted by the governance advisor.

· Should the deputy chair be nominated for the chair, the lead officer will chair that part of the meeting, assisted by the governance advisor.

· The deputy chair/lead officer will call for a decision on whether the ballot will be open or closed. This will be by simple voice or show of hands vote.

· The deputy chair/lead officer will then call for a decision on the voting system. Once a member moves one of the systems and is seconded, it will be put to the vote. Again a decision will be by voice or show of hands.

· The deputy chair/lead officer will call for nominations for chairperson. Each candidate must be nominated and seconded by a board member who is present.

· If there is only one nomination that person will be declared elected and will assume the chair.

· If there is more than one candidate, an election will take place using the voting system agreed earlier.

· If it is closed voting, the governance advisor will undertake the vote, scrutineered by the liaison councillor.

· Once the chairperson is elected, they will assume the chair and the meeting will then continue with the next item of business.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. Deputy chair, Shale Chambers Waitematā Local Board is a voting member of the Auckland City Centre Advisory Board.

Tauākī whakaaweawe Māori / Māori impact statement

18. The Auckland City Centre Advisory Board has the responsibility for advising on plans and strategies for the city centre. This rohe is of significance to many iwi, in particular Ngāti Whātua Ōrākei who have representation on the board. This election creates an opportunity for the representative to have input into the governance of the board through the voting process outlined above. The representative is also eligible to be nominated and elected to the position of chair of the board.

Ngā ritenga ā-pūtea / Financial implications

19. There are no financial implications arising from the election of a chair through this report.

Ngā raru tūpono / Risks

20. If there are no nominations for a chair the election of a chair will be deferred to the following meeting and the deputy chairperson will be the acting chair.

Ngā koringa ā-muri / Next steps

21. Following the election of the chair, the deputy chair will vacate the chair, and the newly elected chair will reside for the remainder of the March 2018 meeting and subsequent meetings.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Sonja Tomovska - Governance Advisor
Authoriser	Barry Potter - Director Infrastructure and Environmental Services

Auckland City Centre Advisory Board

20 March 2018

Auckland City Centre Advisory Board's feedback on the Long-term Plan 2018 and Auckland Plan Refresh

File No.: CP2018/03378

Te take mō te pūrongo / Purpose of the report

1. To agree the Auckland City Centre Advisory Board’s feedback on the Long-term Plan 2018-2028 and the Auckland Plan Refresh, that will be presented to the governing body on 21 March 2018.

Whakarāpopototanga matua / Executive summary

2. On 21 February 2018, the governing body approved the final public consultation document on Auckland Council’s Long-term Plan 2018-2028 (also known as the 10-year Budget) and the Auckland Plan Refresh.

3. The Auckland City Centre Advisory Board has an opportunity to form their views on the public consultation document and to present agreed feedback to the governing body at a workshop on 21 March 2018.

4. At its 28 February 2018 meeting, the Auckland City Centre Advisory Board nominated Member Amy Malcolm to present the board’s feedback at this workshop, and to attend the relevant committee workshops in May 2018 (resolution number CEN/2018/3).

5. Formal feedback will be agreed by the Auckland City Centre Advisory Board at its 20 March 2018 meeting, ahead of the 21 March 2018 Long-term Plan workshop.

6. The Auckland Plan Refresh workshops in May 2018 will be held over three days, covering various topics as outlined in Table 1 below.

Table 1. Long-term Plan 2018-2028 timeframes

Date	Workshop/meeting	Comments
21 March 2018	Committee workshop	Auckland City Centre Advisory Board representative to present on Long-term Plan issues of interest to their communities.
3 May 2018	Planning Committee workshop	Hear feedback and analysis from public consultation and participate in discussion – Session 1 covering: · overview report · belonging and participation · Māori identity and well-being.
9 May 2018	Finance and Performance Committee workshop	Hear feedback and analysis from Long-term Plan consultation.
10 May 2018	Planning Committee workshop	Hear feedback and analysis from public consultation and participate in discussion – Session 2 covering: · homes and places · environment and cultural heritage · opportunity and prosperity.
14 May 2018	Planning Committee workshop	Hear feedback and analysis from public consultation and participate in discussion – Session 3 covering: · transport and access · development strategy.
31 May 2018	Governing Body meeting	Long-term Plan decision making meeting of governing body.

Ngā tūtohunga / Recommendation

That the Auckland City Centre Advisory Board:

a) agree its feedback on the Long-term Plan 2018-2028 and the Auckland Plan Refresh.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Sonja Tomovska - Governance Advisor
Authoriser	Barry Potter - Director Infrastructure and Environmental Services

Auckland City Centre Advisory Board

20 March 2018

Auckland City Centre Advisory Board's 2018 forward work programme

File No.: CP2018/00752

Te take mō te pūrongo / Purpose of the report

1. To endorse the Auckland City Centre Advisory Board forward work programme for 2018.

Whakarāpopototanga matua / Executive summary

2. The Auckland City Centre Advisory Board meets monthly from February through November. To utilise these meetings fully, staff propose that a high-level planning document is endorsed by the board (see Attachment A).

3. The city centre is experiencing unprecedented activity, and in recognising that developments are interdependent, staff have collated projects into programmes of work.

4. All agenda items or reports will fall within these programmes within the following programmes of work:

· Long-term Plan 2018-2028

· Auckland Plan Refresh

· America’s Cup 2021

· City Centre Targeted Rate programme review

· City Centre Public Art Plan

· Downtown, Midtown, Karangahape precinct, and learning quarter programmes of work

· Homelessness

· Public amenities

· Activate Auckland Programme (including tactical urbanisation).

5. The forward work programme will be updated each month to reflect the upcoming items that will be reported to the board for feedback or endorsement.

Ngā tūtohunga / Recommendation

That the Auckland City Centre Advisory Board:

a) endorse the Auckland City Centre Advisory Board 2018 forward work programme, as per Attachment A of the agenda report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland City Centre Advisory Board work programme - March 2018	15

Ngā kaihaina / Signatories

Author

Emma Taylor - Senior Development Programme Lead

Authorisers

John Dunshea - General Manager Development Programmes Office

Barry Potter - Director Infrastructure and Environmental Services

Auckland City Centre Advisory Board

20 March 2018

Myers Park Stage Two - Project Scope Change

File No.: CP2018/02795

Te take mō te pūrongo / Purpose of the report

1. To endorse the proposed changes in scope and budget of the Myers Park Stage Two project.

Whakarāpopototanga matua / Executive summary

2. Since its initiation, the Myers Park Stage Two project has experienced significant changes in scope and increases in estimated costs, as the current design poses construction and health and safety risks.

3. The Development Project Office completed a full project review in November 2017, in response to cost escalation, historic scope changes and technical complexities in the project. The review identified significant project risks.

4. As a result of the project review, the Development Project Office has proposed a change in scope and budget in order to deliver the project.

5. Staff are seeking feedback from the Auckland City Centre Advisory Board on the proposed change in scope and proposed additional funding.

6. Approval will be sought from the Waitematā Local Board on the change in project scope at its 20 March 2018 business meeting. Following the local board’s approval, a decision on the additional budget required will be sought from the Finance and Performance Committee.

Ngā tūtohunga / Recommendations

That the Auckland City Centre Advisory Board:

a) endorse the proposed change in scope for the Myers Park Stage Two project.

b) endorse the proposal that additional funding of $2.3 million from the city centre targeted rate be allocated to the Myers Park Stage Two project.

Horopaki / Context

7. The Myers Park project was initiated in late 2012 when the Waitematā Local Board approved the Myers Park Development Plan (resolution WTM/2012/240).

8. The Myers Park Development Plan is being implemented in stages. Myers Park Stage One was completed in early 2015 in time for the Myers Park Centennial celebration. The draft concept designs for Myers Park Stage Two were approved in 2015 (resolution WTM/2015/113), but the project has since experienced significant changes in scope.

9. The current scope of works for Stage Two consists of:

· the upgrade of the Mayoral Drive / Queen Street Entrance

· the upgrade of the Mayoral Drive / Greys Ave. Entrance

· improvement to the stormwater detention dam

· the upgrade of Mayoral Drive underpass

· the further upgrade of the Queen Street entrance – footpath and seating

· a splash pad – completed in February 2017

· art work on the underside of the Mayoral Drive Bridge and associated lighting and audio effects.

10. The Development Project Office completed a full project review in November 2017 in response to cost escalation, historic scope changes and technical complexities in the project.

11. The outcome of the project review and recommendations were workshopped with the Auckland City Centre Advisory Board on 29 November 2017. The board endorsed the additional budget in principle and asked for a report (resolution CEN/2017/83).

Tātaritanga me ngā tohutohu / Analysis and advice

12. The project review assessed the project scope as well as the construction methodology.

13. The review findings indicated that the current design poses significant construction and health and safety risks. Therefore, scope and design changes have been proposed.

14. The proposed change in scope would retain the Mayoral Drive underpass, the associated stormwater detention dam (but with an alternative design), and the Queen/Mayoral stairs upgrade. However, the Mayoral Drive / Greys Avenue. Entrance and the Queen Street Entrance would be omitted. The reasons for the proposed change in scope are:

· the Queen Street entrance work is part of the Stage One works that was not able to be completed at the time. The work has no significant benefits and should be omitted from the project

· Mayoral Drive / Greys Ave entrance – alternative design schemes should continue to be explored outside of this project in conjunction with adjacent landowners.

15. A range of construction methodologies for the stormwater detention dam were assessed as it represents the most complex component of the construction.

16. The preferred option forward for the stormwater detention dam is for underground storage within Myers Park. The reasons for the preferred option include that it presents the lowest risk in terms of construction, public health and safety, and operation and maintenance. It also has the lowest whole of life cost and enables the maximum design flexibility on the floor of the underpass.

17. Summary of the project changes:

Existing scope	Proposed change in scope	Reason
Splashpad	Has been completed
Mayoral Drive underpass	No change
Mayoral Drive Bridge artwork	No change
Mayoral Drive / Queen Street Entrance	No change
Stormwater detention dam	Alternative design	Reduced risk in terms of construction, public health and safety, and operation and maintenance. Lowest whole of life cost. Enables maximum design flexibility on floor of underpass
Further upgrade of the Queen Street entrance	Removed from scope	Benefit does not justify the cost
Mayoral Drive / Greys Avenue entrance	Removed from scope	Alternative opportunities to be explored.

18. Staff have noted that the reduced scope will still need additional funding in order to deliver the Myers Park Stage Two project. Staff will seek approval for the scope change from the Waitematā Local Board at its 20 March 2018 business meeting, and approval for the additional $2.3 million funding will be subsequently sought from the Finance and Performance Committee.

19. Feedback and endorsement on the proposed scope change and additional funding required will be requested from the Auckland City Centre Advisory Board at its 20 March 2018 meeting. This feedback will be included in the report to the Finance and Performance Committee for a final decision on the scope and funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. Myers Park falls within the Waitematā Local Board boundaries, and the board has the delegated authority to approve the use and activities undertaken within local parks in the area.

21. The project review outcomes and the proposed change in scope were workshopped with the Waitematā Local Board on 28 November 2017. A report seeking local board approval for the proposed change in scope will be provided at the 20 March 2018 Waitematā Local Board business meeting.

Tauākī whakaaweawe Māori / Māori impact statement

22. Mana whenua were engaged to provide input into the design process for the Mayoral Drive underpass, the Mayoral Drive/ Queen Street Entrance, and project artwork. Project updates will be provided to mana whenua via the regular Infrastructure and Environmental Services Mana Whenua Hui.

Ngā ritenga ā-pūtea / Financial implications

23. The current available budget for the project is $6.3 million, consisting of $5,666,872 from the city centre targeted rate (TR7), and $650,000 from Public Arts.

24. A revised cost estimate was undertaken for the reduced scope of works, at $8.6 million. This means that the project will have a shortfall of $2.3 million.

25. Subject to the approval of the change in scope by the Waitematā Local Board, the Development Programme Office will proceed to seek approval for an additional $2.3 million in city centre targeted rate funding from the Finance and Performance Committee.

Ngā raru tūpono / Risks

26. If the updated scope or additional funding is not supported, there is a high risk that the Myers Park Stage Two project will not proceed. There is also a risk that the additional funding will not be approved by the Finance and Performance Committee.

Ngā koringa ā-muri / Next steps

27. Subject to the Waitematā Local Board’s approval of the scope change, a report will be provided to the Finance and Performance Committee seeking additional funding. This report will include the feedback provided by the Auckland City Centre Advisory Board at its 20 March 2018 meeting.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Elisabeth Laird - Development Programme Analyst

Authorisers

John Dunshea - General Manager Development Programmes Office

Barry Potter - Director Infrastructure and Environmental Services

Auckland City Centre Advisory Board

20 March 2018

Victoria Linear Park Stage One (Hobson Street to Queen Street)

File No.: CP2018/03047

Te take mō te pūrongo / Purpose of the report

1. To receive an update on the early design and planning for stage one of the Victoria Linear Park project, and to provide feedback on the objectives, vision, opportunities and challenges of the project.

Whakarāpopototanga matua / Executive summary

2. The linear park is envisaged as a green link between Victoria Park to the west and Albert Park to the east.

3. Stage one of the Victoria Linear Park project will involve the streetscape upgrade of the section of Victoria Street from Hobson Street to Queen Street.

4. The intention is to deliver this section of work alongside the City Rail Link station entrances on Victoria Street, subject to confirmation of funding through the Long-term Plan 2018-2028 process.

5. The project is currently in the concept design phase. An update presentation on the early planning of the project will be provided at the 20 March 2018 Auckland City Centre Advisory Board meeting. A further update is anticipated to be provided to the board in mid-2018.

6. Construction is intended to be undertaken alongside the City Rail Link Aotea Station contract, subject to confirmation of funding through the Long-term Plan 2018-2028 process.

Ngā tūtohunga / Recommendations

That the Auckland City Centre Advisory Board:

a) receive an update on stage one of the Victoria Linear Park project

b) provide feedback on the Victoria Linear Park project objectives, vision, opportunities and challenges.

Horopaki / Context

7. Victoria Street is identified as a key component of the East – West stitch in the Auckland City Centre Masterplan, and is envisaged as a green link taking on a linear park character.

8. The City Rail Link will form an important component of the corridor with the proposed Aotea Station having several pedestrian portals that will contribute significantly to pedestrian activity.

Tātaritanga me ngā tohutohu / Analysis and advice

9. The following project objectives were developed for the Victoria Street Linear Park as a whole (Victoria Park - Albert Park):

· create a powerful statement for the city centre

· help drive economic growth and regeneration in Midtown

· increase and enhance green public space in the city centre

· provide a continuous connection between Albert Park And Victoria Park

· provide a strategic east-west link for ‘Mid-town’

· create a pedestrian focused street

· create an active and energised street environment

· integrate the public realm requirements of Aotea Station.

10. A presentation on stage one of this project will be provided at the 20 March 2018 Auckland City Centre Advisory Board meeting. Specifically, the board will be asked to provide feedback on these overarching Victoria Linear Park objectives, while reflecting on the specific stage one objectives, opportunities and challenges.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The Victoria Linear Park will fall within the Waitematā Local Board boundaries. A workshop on stage one of the Victoria Linear Park project has been scheduled with the Waitematā Local Board on 13 March 2018. The project team will be seeking feedback from the local board on the same objectives as will be discussed with the Auckland City Centre Advisory Board at its 20 March 2018 meeting.

Tauākī whakaaweawe Māori / Māori impact statement

12. In November 2017, the project team presented at the Infrastructure and Environmental Services Mana Whenua Hui on the high-level Victoria Linear Park project plan, and requested feedback from mana whenua around the engagement process. Representatives requested that the project team engage with the City Rail Link mana whenua forum, as well as Ngāti Whanaunga who are not part of the City Rail Link mana whenua forum.

13. Since this hui, meetings have been held with mana whenua in December 2017 and February 2018 to establish objectives and narratives for the project. Ongoing engagement with mana whenua is planned throughout the project via the regular Infrastructure and Environmental Services Mana Whenua Hui.

Ngā ritenga ā-pūtea / Financial implications

14. At this stage, funding for the Victoria Linear Park project is unconfirmed, as it is subject to approval through the Long-term Plan 2018-2028 process. This process is due to be completed on 31 May 2018. A cost estimate will be obtained on the conceptual design once it is finalised.

Ngā raru tūpono / Risks

15. The funding for this project is currently unconfirmed, and the project cannot commence until this funding is approved through the Long-term Plan 2018-2028 process. This means that there is a risk of this project is deferred due to other priorities.

16. The project interface with the timeframes of the City Rail Link may delay aspects of the project. There are high public expectations that the Victoria Linear Park project will be delivered.

Ngā koringa ā-muri / Next steps

17. Project objectives and vision, opportunities and challenges will be communicated with key stakeholders and feedback incorporated as required.

18. A further update will be provided to the Auckland City Centre Advisory Board in mid-2018.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Jenny Larking – Manager Development Programmes.

Authorisers

John Dunshea - General Manager Development Programmes Office

Barry Potter - Director Infrastructure and Environmental Services

(Excerpt –full terms of reference available as a separate document)