At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 February 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Devonport-Takapuna Local Board

20 March 2018

Panuku Development Auckland Local Board six-monthly update 1 August 2017 - 31 January 2018

File No.: CP2018/02236

Te take mō te pūrongo / Purpose of the report

1. To update the Devonport-Takapuna Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 July to 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. Panuku was established in September 2015 as a result of the merger of two council controlled organisations – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 August 2017 to 31 January 2018.

Horopaki / Context

Local Activities

Development

5. Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

6. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery to achieve best value outcomes within defined cost, time and quality parameters.

7. A high level update on the Unlock Takapuna priority location is provided below:

Unlock Takapuna

8. Central Takapuna was identified by the Auckland Development Committee in October 2015 as one of the key commercial centres where intervention to bring about urban renewal was appropriate.

9. In March 2016, the Auckland Development Committee endorsed the Takapuna High Level Project Plan (HLPP) and granted Panuku the authority to lead the development of the Anzac Street carpark, related links to Hurstmere Road and the Gasometer carpark between Northcroft and Huron streets to achieve urban renewal, housing and community outcomes.

10. The preferred option to meet car park replacement requirements is to construct a standalone car park on part of the Gasometer site that provides approximately 450 car park spaces.

11. In July 2017 Panuku, AT strategy, AT parking management and the Hurstmere Road project team briefed the local board on the Takapuna Parking Strategy and how all the parking strategies relate across Takapuna projects.

12. Also in July 2017, the local board gave support to allocate the funds in the Takapuna Off-Street Car Parking Reserve Fund to the proposed Gasometer car park.

13. Consultation on the proposed change of use of 40 Anzac Street was open for submissions from 7 August to 4 September 2017. Feedback was sought on whether a proposal is supported to change 40 Anzac Street from its current use as a surface car park to an area of mixed development.

14. Public hearings on 4 and 5 October 2017 were held to hear submissions on the change of use.

15. Public deliberations were held on 16 October 2017. The Hearing Panel recommended a change of use of 40 Anzac Street with the following conditions:

i) includes a town square

ii) investigate short-stay public parking in the surrounding streets

iii) complete the Gasometer car park before the Anzac Street car park is closed; and

iv) undertake further community engagement on the design of public space at 40 Anzac Street.

16. The Hearing Panel reported its recommendation to the Planning Committee in November 2017. The Planning Committee resolved to defer the decision to allow Panuku to consult further with the Local Board on how this proposal can be progressed.

17. Panuku and the local board met on 6 December 2017 and 16 February 2018 to discuss respective issues of concern and views on the way forward.

18. The Hearing Panel’s recommendation was re-presented to the Planning Committee for a decision on 6 March 2018.

19. As the Planning Committee approved the proposed change of use at its 6 March meeting, the next step is to work with the local board to finalise a community engagement plan.

Portfolio management

20. Panuku manages ‘non-service’ properties owned by Auckland Council and Auckland Transport (AT). Non-service properties are properties that are not currently needed for service or infrastructure purposes. These properties are generally being held for planned future projects, such as road construction, park expansion or development of future town centres.

21. The property portfolio comprises 1437 properties, containing 1119 leases, as at 31 January 2018. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

22. The return on the property portfolio for the period ending 31 January 2018 was above budget, with a net surplus to Auckland Council and AT shareholders of $1.1 million ahead of budget.

23. The average monthly tenantable occupancy rate, for the six month period, is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties Managed in the Devonport-Takapuna Local Board Area

24. Panuku currently manages 17 commercial and 4 residential properties within the Devonport-Takapuna Local Board area.

Takapuna Beach Holiday Park

25. The campground activity and proposed lease required a section 54 Reserves Act 1977 public notification process before Panuku could start a commercial process to secure an operator for the site.

26. Reserves Act consultation was completed in September 2017.

27. At its 19 September 2017 business meeting,the local board confirmed its intention to lease the current campground site on the northern part of Takapuna Beach Reserve for a term of an initial 20 years, with a further 10 year right for renewal.

28. In October 2017 Panuku publicly released the Expressions of Interest documents and notified the shortlisted candidates in December 2017.

29. A Request for Proposals (RfP) document was released to the shortlisted candidates in mid-January 2018, with a tender closing date of 28th February 2018.

30. The local board will be hosting a workshop with Panuku staff in early April to discuss the outcome of the tender process and the preferred bidder in more detail.

Business Interests

31. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This includes two forestry enterprises, two landfills and four quarries.

32. There are currently no managed business interests in the Devonport-Takapuna Local Board area.

Portfolio strategy

Optimisation

33. The Auckland Council Long-term Plan 2015-2025 reflects a desire of council to materially reduce or slow down expenditure, and unlock value from assets no longer required, or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation.

34. Asset optimisation deals with ‘service property’. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service, whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested, to advance approved projects and activities on a cost-neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio review and rationalisation

Overview

35. Panuku is required to undertake ongoing rationalisation of council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

36. Panuku works closely with council and AT to identify potentially surplus properties to help achieve disposal targets.

37. Target for July 2017 to June 2018:

Unit	Target	Achieved
Portfolio review	$60 million disposal recommendations	$28.3 million as at 31 January 2018

Process

38. Once identified as a potential sale candidate, a property is taken through a multi-stage ‘rationalisation’ process. The agreed process includes engagement with council, CCOs, the local board and mana whenua. This is followed by Panuku Board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally, a governing body decision.

Under review

39. Properties currently under review in the Devonport-Takapuna Local Board area are listed below. This list includes any properties that may have recently been approved for sale, or development and sale by the governing body.

Property	Details
4 Blomfield Spa, Takapuna	Residual land that was acquired by the former Takapuna City Council in 1969 from the Crown for the purpose of a service lane. The property was transferred from AT to ACPL in April 2015 as surplus to AT’s requirements. The rationalisation process commenced in August 2015. No alternative service uses were identified during the internal consultation. Local board engagement commenced in 2015. The Devonport-Takapuna Local Board resolved formally at its March 2017 meeting that it is opposed to a disposal. Following further discussions between the board and Panuku, the proposed disposal of 4 Blomfield Spa, Takapuna has being deferred for consideration as part of the Unlock Takapuna High Level Project Plan. Further engagement with the board will occur once the assessment has been completed.
1/328 Lake Road, Hauraki	Acquired by the former North Shore City Council in 2010 for the purpose of Lake Road widening and the Esmonde Road Interchange Project. The property was transferred from AT to ACPL in April 2015 as surplus to AT’s requirements. The rationalisation process commenced in December 2015. This site is subject to a cross lease and Panuku is working with council’s Legal Team to understand and address council’s legal obligations.
2 The Strand, Takapuna	The property was donated to the former Borough of Takapuna for the purpose of a public library in 1940. It is a Category B Heritage scheduled building under the Auckland Unitary Plan. Council’s Arts and Culture team has advised that a proposed arts exhibition facility located at 2 The Strand, Takapuna is not a priority for council arts funding and that the area is well serviced by a broad spectrum of arts facilities. Council’s Corporate Property department has advised that the property is no longer required for corporate accommodation purposes and declared it non-service. It is understood that the local board may be considering the development of a community needs assessment to determine if this property is required for a council service use. Panuku will engage with the board once this work has been completed.

Acquisitions and Disposals

40. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku buys property for development, roads, infrastructure projects and other service needs, and manages the sale of properties that are surplus to council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

41. Panuku does not make the decision on what properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of council.

42. Panuku purchased 7 properties for open space across Auckland in this financial year (ending 30 June 2018) at a cost of $18.2 million. It also bought five properties for storm water use at a value of $4.2 million.

43. No properties had purchase agreements signed in the Devonport-Takapuna Local Board area during the reporting period.

Disposals

44. The Disposal team sold eight properties for a total of $10.7 million this financial year. The team’s 2017/18 target is $8 million for the year. The target is agreed with the council and is reviewed on an annual basis.

45. No properties were sold in the Devonport-Takapuna Local Board area.

Housing for Older People

46. The council owns 1,412 units located in 62 villages across Auckland, to provide rental housing to low income older people in Auckland.

47. The Housing for Older People (HfOP) project involves the council partnering with a third party organisation, The Selwyn Foundation, to deliver social rental housing services for older people across Auckland.

48. The new joint venture business, named Haumaru Housing, took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement from 1 July 2017.

49. Haumaru Housing was granted Community Housing Provider (CHP) status in April 2017. Having CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

50. Auckland Council has delegated Panuku to lead a multi-year development programme.

51. The first new development project is a 40-unit apartment building on the former Wilsher Village site on Henderson Valley Road, Henderson. Once completed in mid-2019, this development will increase the council’s portfolio to 1,452 units.

52. The following HfOP villages are located within the Devonport-Takapuna Local Board area:

Village	Address	Number of units
Belmont Court	107-111 Lake Road, Belmont	27
Cockayne Court	16 Cockayne Crescent, Sunnynook	22
Handley Court	16 Handley Avenue, Narrow Neck	6
Peggy Phillips Village	72 Dominion Street, Takapuna	44
Stratford Court	7 Stratford Avenue, Milford	30
Preston Court	8-36 Preston Avenue, Belmont	33
Fraser Court	17b Fraser Road, Narrow Neck	12
Kings Court	65 Lake Road, Devonport	12
Alma Court	33a Alma Road, Milford	19
Cambria Court	33 Vauxhall Road, Devonport	12
Dallington Court	15 Dallinghoe Crescent, Milford	24
Gordon Court	1 Gordon Avenue, Forrest Hill	21
Pupuke Court	36 Taharoto Road, Takapuna	12

Regional Activities

Highlights

53. Over the year, Panuku achieved key project milestones and performance results in its priority development locations. Panuku categorises three types of priority locations:

54. Transform locations – Panuku ‘transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of the region; working alongside others and using its custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations.

55. Unlock locations – Panuku also ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including the wider council family, to create development opportunities.

56. Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

57. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week.

a) The first three phases of structural steel have been installed at the Park Hyatt Hotel. All up, approximately 2000 tonnes of primary structural steel will be used to construct the luxury five-star hotel, which will span a total area of 37,000sqm.

b) In April 2017, Mayor Phil Goff officially opened the Mason Bros. building, a former industrial warehouse that has been redeveloped into a three-level office space, bringing together a community of entrepreneurs and businesses. It is the centrepiece of Wynyard Quarter’s innovation precinct.

c) The Innovation Precinct in Wynyard Quarter has expanded with the newly opened five-floor building at 12 Madden Street. The purpose-built home for entrepreneurs offers the latest in flexible co-working spaces. This milestone marks two years since the GridAKL initiative was launched by ATEED, partnering with Panuku and Precinct Properties to develop the commercial space to house ambitious companies and connecting technologists, designers, digital content makers, product designers and start-ups.

d) Developer Willis Bond is constructing 500-600 apartments of various types and sizes that are set to house around 1100 people. There are two developments currently under construction, Wynyard Central and 132 Halsey. The first residents have moved in in September 2017.

58. Transform Manukau was the first location to have a Framework Plan completed, outlining the five key moves for the project and the vision for Manukau in 2040. Over the past six months the emphasis has been on confirming the delivery of an affordable housing development on 5ha of land at 20 Barrowcliffe Place. This project will be Panuku’s largest development of affordable housing and also involves its first partnership arrangement with mana whenua in a property development role. Earthworks on the development of over 200 homes will commence in the near future. Work is also about to commence on the street scape upgrade of Putney Way in conjunction with the bus station process led by AT.

59. The high level plan to Transform Onehunga, on a similar scale to Wynyard Quarter and Manukau, was approved in March 2017. The plan was completed involving significant consultation with the community. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with central government and others, to deliver positive outcomes for the local community. The East West link which affects the wharf and southern parts of the area is currently being reassessed by NZTA. The final board of inquiry decision approving the East West link was given in January 2018, however amended plans are expected later this year. Working with the local board and key stakeholders, Panuku has advanced plans on the town centre and the Onehunga Wharf precinct where possible. The Framework Plan that will guide the transformation is due for completion in April 2018.

Unlock locations

60. In Northcote, a masterplan and design guide for the new Awataha Greenway project has been completed, and work is well advanced on the masterplanning and reference design for the town centre regeneration. Works are also progressing well on the redevelopment of the Housing New Zealand stock by Homes Land Community (HLC).

61. Hobsonville 20ha Airfields site - stage one of construction of 102 standalone and terrace homes is underway. Avanda Group have been announced as the developers that will deliver more than 500 homes in stage two, of which a minimum of 10 per cent will be affordable housing.

62. Council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June 2017. Panuku is leading the redevelopment of the mall, a 2.5ha block of land, which will see the area opened up with a new plaza space, reconfigured shops, upgraded carpark and a revamped New World supermarket. In addition to the upgrade of the mall which is expected to be completed early next year, approximately 110 new homes are planned to be developed in the surrounding area.

63. With the overall plan for Henderson being approved in May 2017, the vision for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

64. The opportunity to revitalise Avondale has been given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the local board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options, and Panuku will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments. A number of significant developments are already underway in the area.

65. A development agreement was signed with Todd Property for the delivery of more than 350 homes in Flat Bush, Ormiston. In December 2016, Panuku sold a site at 187 Flat Bush School Road for a 30-lot subdivision.

Support locations

66. The Mariner Rise subdivision at 20 Link Crescent, Whangaparoa has been completed by Panuku’s development partner McConnell Property along with the delivery of a 2700sqm park and playground. Sixty new homes will be built on this new subdivision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

67. This report is for the Devonport-Takapuna Local Board’s information.

68. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz

Tauākī whakaaweawe Māori / Māori impact statement

69. Tāmaki Makaurau has the highest Māori population in the world, with one in four Māori in Aotearoa living here.

70. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

71. There are 19 mana whenua in the region, with 15 having indicated an interest in Panuku-led activities within the Devonport-Takapuna Local Board area.

72. Māori make up 5% of the Devonport-Takapuna Local Board population, and there is one marae located within the local board area.

73. Panuku work collaboratively with mana whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

74. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Sven Mol - Corporate Affairs Advisor, Panuku Development Auckland

Authorisers

Toni Giacon - Manager Stakeholder Engagement, Panuku Development Auckland

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

20 March 2018

Local Board Services Monthly report - March 2018

File No.: CP2018/03324

Te take mō te pūrongo / Purpose of the report

1. This report requests the Devonport-Takapuna Local Board (the local board):

· allocate $10,000 from its locally driven initiatives (LDI) operational budget to deliver a business case which provides development options for the council properties at 2 The Strand, Takapuna and 3 Victoria Road, Devonport; and

· note the return and redistribution of the to Shore Exhibition Trust grant to the four local boards who align to the former North Shore City Council area.

· provide feedback on the Tupuna Maunga o Tamaki Makarau – Draft annual operational plan.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) allocate $10,000 from its locally driven initiatives operational budget to develop robust advice to the Devonport-Takapuna Local Board on potential future use of the properties at 2 The Strand, Takapuna and 3 Victoria Road, Devonport.

b) note the return and redistribution of the to Shore Exhibition Trust grant to the four local boards who align to the former North Shore City Council area.

c) note that $64,900 operational budget will be made available in the 2018/2019 financial year to be used for arts and culture purposes as part of the return and redistribution of the Shore Exhibition Trust grant that was provided under the Auckland Regional Service Trust grants scheme prior to the amalgamation of council.

d) requests that as part of the 2018/2019 work programme, staff advise how the budget referenced in resolution XXXXX above can used towards implementing arts and culture initiatives, programmes and events as outlined in the local board plan

e) provide feedback on the Tupuna Maunga o Tamaki Makarau – Draft annual operational plan

f) delegate authority to the chair and deputy chair to finalise and approve the local board’s submission on the Tupuna Maunga o Tamaki Makarau – Draft annual operational plan.

Tātaritanga me ngā tohutohu / Analysis and advice

2 The Strand and 3 Victoria Road properties

Overview of divestment process

2. Panuku Development Auckland (Panuku) and the council’s Community Facilities department work collaboratively on a comprehensive review process to identify properties in the council portfolio that may be suitable to sell. Once identified as a potential sale candidate Panuku takes the property through a multi-stage engagement process.

3. The first phase of the process involves engagement with all council departments and relevant CCOs through an expression of interest (EoI) process. The engagement establishes whether a property is needed for a future funded project or whether it must be retained for a clear strategic purpose. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors.

4. Local boards are informed of the commencement of the rationalisation process for specific properties.

5. Following the close of the EoI period, relevant local boards are engaged and Panuku attend workshops to provide information about properties being rationalised in the area. A report is subsequently prepared for the local board business meeting so that its views can be formalised.

6. If a local board wishes to retain a site, its views are considered by Panuku and if necessary referred to relevant council departments for consideration. The local board may be asked to articulate a service need that will be met by retaining the site, along with how the service use will be funded.

7. Panuku and relevant council departments or CCOs work with local boards in preparing a business case to retain the site, which is then considered by a cross council steering group. If the business case is accepted and funding is identified, the property is transferred back to the service portfolio. If the business case is not accepted, the business case is included in the report to the governing body for a political decision.

8. All sale recommendations must be approved by the Panuku board before a final recommendation is made to the governing body.

Developing and delivering advice to support a potential business case

9. Panuku has advised the council properties at 2 The Stand and 3 Victoria Road have been cleared of any service requirement. The properties have subsequently been moved to the non-service portfolio, which triggers the divestment process.

10. The local board has identified both properties as important community assets. The local board consider the buiildings’ proximity to town centres, accessibility to public transport, and their unique history as rationale for them to be retained in council ownership for community purposes.

11. Following the local board being informed that the properties are have been shifted to the non-service portfolio, several local board members have expressed interest in making a case to support retention of the two buildings in council ownership. However, council’s Service Strategy and Integration unit advise that they do not have the capacity at present to support the local board in developing a case for retention.

12. Local Board Services staff advise that there is an opportunity to fund the preparation of advice from the board’s locally driven initiatives (LDI) operational budget. Staff have approached Tattico, who undertook the independent review of the North Shore Exhibition Trust proposal to use 2 The Strand in 2017. Tattico are available to undertake the business case and advise it will cost up to $10,000.

13. This initiative is supported by both Panuku and the Service Strategy and Integration unit, who will not progress the review of divesting these assets until the work is complete.

14. Staff recommend this approach because it will ensure robust and independent advice is produced by a supplier who already understands the issues with the properties, and has significant local government experience.

15. Please see Attachment A for more information on the scope of the project.

Return and redistribution of Auckland Regional Services Trust grant to Shore Exhibition Trust

Background

16. Following the review of the proposed Shore Exhibition Centre utilising 2 The Strand, the local board resolved that staff investigate the process to return and redistribute funds allocated to the Shore Exhibition Trust (the Trust) (resolution number DT/2017/227).

17. The Local Government Act 1974 provided for the dissolution of the Auckland Regional Services Trust (ARST), which required them to pay out of its assets $10,000,000 to the territorial local authorities in Auckland and applied to projects for arts and culture purposes.

18. From the funding allocated to the former North Shore City Council (NSCC), a $300,000 grant was made to the Trust in December 2009 for the purpose of establishing a new exhibition centre in Takapuna.

19. In clause 2.7 of the funding agreement, the parties acknowledged that Auckland Council would succeed all of the former NSCC’s rights and obligations under the agreement. In accordance with the terms of the funding agreement, and s35(1) of the Local Government (Tamaki Makaurau Reorganisation) Act 2009, Auckland Council succeeds the rights and obligations of the former NSCC in relation to the grant funds.

20. The Trust incurred $30,000 in costs during the initial planning and business case stage of the project. This left a residual balance of $270,000 for the project.

Reallocation of funds

21. The residual funds will be reallocated in accordance with council’s Community Grants Policy and the Local Boards Funding Policy. This means:

· budgets tagged to legacy council grants schemes which supported local or multi-board activities should be mapped to local board’s LDI budgets; and

· the allocation will be made to local boards in the former NSCC area based on the Local Boards Funding Policy formula (90 percent population, five percent geographical area and five percent deprivation).

22. The following table outlines how much each local board will receive:

Local board	Allocation
Devonport-Takapuna	$64,900
Hibiscus and Bays	$52,537
Kaipatiki	$96,913
Upper Harbour	$55,650
Total	$270,000

23. Finance staff advise that the allocation will be added to the local board’s LDI budget for the 2018/2019 financial year. It is important to note that:

· the budget must be used for arts and culture purposes, and

· any unallocated budget at the end of the 2018/2019 financial year will be absorbed into savings.

24. Staff recommend that that the local board request subject matter experts from council’s Arts and Culture team provide advice as to how the local board can use this funding towards implementing arts and culture initiatives, programmes and events as outlined in the local board plan as part of the 2018/2019 work programme.

Tupuna Maunga o Tamaki Makarau – Draft annual operational plan

25. The Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 requires the Tūpuna Maunga o Tāmaki Makaurau Authority to prepare an Annual Operational Plan.

26. The draft Tūpuna Maunga Operational Plan 2018/2019 sets out what the Tūpuna Maunga Authority expects from Auckland Council in terms of management of the Tūpuna Maunga and associated projects and programmes. It covers the financial year 2018/2019 in detail and provides indicative long term funding information for the years 2019/2020 through to 2027/2028.

27. Included in the draft plan is a programme of works that has been organised along the following themes:

· Wairuatanga / Spiritual

· Mana Aotūroa / Cultural and Heritage

· Takotoranga / Landscape

· Mauri Pūnaha Hauropi / Ecology & Biodiversity

· Mana Hononga Tangata / Living Connection

· Whai Rawa Whakauka / Economic & Commercial

· Mana Whai a Rēhia / Recreational

28. The draft Tūpuna Maunga Operational Plan 2018/2019 is to be considered within the framework of the Auckland Council 10 year budget.

29. The local board is requested to:

· provide any initial comments and feedback on the draft operational plan

· delegate authority to the chair and deputy chair to finalise and approve the local board’s submission.

30. Local board feedback is required by 28 March 2018.

31. A summary of the draft Tūpuna Maunga Operational Plan 2018/2019 is included as Attachment B.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

32. The content in this report reflects the local board’s view and priorities.

Tauākī whakaaweawe Māori / Māori impact statement

33. There are no implications for Māori associated with this report.

Ngā ritenga ā-pūtea / Financial implications

34. Financial implications have been detailed in the respective sections of this report.

Ngā raru tūpono / Risks

35. All risks have been detailed in the respective sections of this report.

Ngā koringa ā-muri / Next steps

36. Next steps have been detailed in the respective sections of this report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Proposal to develop a business case for 2 The Strand and 3 Victoria Road properties	53
b ⇩	Draft Tūpuna Maunga Operational Plan 2018/2019	57

Ngā kaihaina / Signatories

Author	Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna
Authoriser	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

20 March 2018

26 February 2018

Eric Perry

Devonport Takapuna Local Board

Dear Eric

2 The Strand: 3 Victoria Road

Thank you for the opportunity to undertake the review of development options at 2 The Strand and 3 Victoria Road.

I have set out below my suggestion on the brief for this work.

1. Objective

To provide robust advice to the Devonport Takapuna Local Board on the future of the properties at 2 The Strand and 3 Victoria Road.

2. Context

The relevant factors are:

· Both buildings are owned by Auckland Council.

· 2 The Strand is a scheduled heritage building.

· 3 Victoria Road is a character building important within the character of Devonport.

· 2 The Strand is currently providing office space for parking management officers from Auckland Transport. Otherwise the building is vacant.

· 3 Victoria Road is in part used as a tourist information centre and in part rented.

· Auckland Council has signalled that at least 3 Victoria Rd is likely surplus to requirements and is seeking Devonport Takapuna Local Board support to transfer the building(s) to the Panuku Development portfolio for future consideration including appropriate disposal.

· Auckland Council Property is retaining 2 The Strand in the interim pending a decision on the final location of the Devonport Takapuna Local Board officers.

3. Approach

As part of this review, I will address:

(a) Prospective Council uses for the building.

(b) Issues of futureproofing for Council uses.

(d) In the case of Devonport, character protection.

(e) Suggested management approach if the properties are retained in Council ownership.

(f) Management approach if the properties are to be disposed of.

4. Consultation

As part of this exercise, I propose to consult with:

· Auckland Council Property;

· Panuku Development Auckland;

· Arts, Culture & Events;

· ATEED;

· Democracy Services;

· Current tenants of 3 Victoria Road.

Obviously, as I am commissioned by the Board, I envisage that I will get feedback from the Board by officers on this brief and would then workshop preliminary views and feedback prior to presenting a final report to the Board.

I have previously met with the Shore Exhibition Trust. I will contact the Chair and ask whether there is additional information that was not discussed last time around that they want to have considered in this review. I will meet with them if they would like to.

I am acutely conscious of the Board budgets. We will create a termination point within the contract where, having gathered some preliminary information, if the Board feels for any reason they want to conclude this commission, then we would exit at that point.

5. Oversight

I recognise this is a report directly commissioned by the Board. Management and technical oversight will be by Local Board managers / advisors. However, I also recognise that the Board will want to be kept reasonably informed throughout the process. It would be helpful if the Board would appoint a spokesperson(s). I, through you, will liaise with this person(s). Equally, if the Board prefers to simply work through the workshop and normal reporting mechanisms, I am comfortable with that also.

6. Terms

I suggest this project proceed on our agreed discounted Council hourly rate. While our rate includes disbursements, for this project I do not envisage any disbursements (we do not charge travel disbursements to Council jobs).

We are ready to start as soon as this brief is approved.

7. Tattico team

Tattico proposes that I undertake this work. We may put one other person to help with the interviews should we have timing issues.

Yours faithfully

John Duthie

Tattico Limited

Devonport-Takapuna Local Board

20 March 2018

2018 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2018/02967

Te take mō te pūrongo / Purpose of the report

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual conference and General meeting (AGM) in Christchurch which will be held from Sunday 15 July to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua / Executive summary

2. The Local Government New Zealand Annual conference and General meeting is scheduled to take place at Christ’s College in Christchurch from 12 noon on Sunday 15 July to 1pm on Tuesday 17 July 2018.

3. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.

4. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project team by Friday 13 April so that this information can be provided to LGNZ.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) nominate one elected member to attend the Local Government New Zealand 2018 Conference and Annual General Meeting in Christchurch from Sunday 15 July to Tuesday 17 July 2018.

b) confirm that Local Government New Zealand 2018 Conference and Annual General Meeting attendance, including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the Local Government New Zealand 2018 Conference and Annual General Meeting must provide their names to the Kura Kāwana project team by Friday 13 April to ensure that they are registered with Local Government New Zealand.

Horopaki / Context

5. This year the LGNZ conference and AGM will be held at the Christ’s College, Christchurch, from Sunday 15 July to Tuesday 17 July 2018. The AGM will commence at 12.00pm on Sunday 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday 17 July.

6. The conference programme has the theme “We are firmly focused on the future: Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.

7. The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

8. Elected members who hold LGNZ roles are:

Mayor Phil Goff	Metro Sector representative on the National Council
Councillor Penny Hulse	Chair of Zone One and Zone One representative on National Council, Member Conference Committee
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector
Councillor Wayne Walker	Auckland Council representative on Zone One
Councillor Alf Filipaina	LGNZ Te Maruata Roopu Whakahaere
Councillor Richard Hills	Member Policy Advisory Group
Waitemata Local Board chairperson Pippa Coom	Member Governance and Strategy Advisory Group

9. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two governing body members who hold LGNZ roles.

10. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

· two members of the governing body who hold a formal representation role with LGNZ and the Chief Executive; or

· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

11. Delegates in 2017 were:

· Mayor Phil Goff;

· Deputy Mayor Bill Cashmore;

· Councillor Penny Hulse; and

· Waitemata Local Board chairperson Pippa Coom

12. The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other governing body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six governing body members can attend the conference.

Tātaritanga me ngā tohutohu / Analysis and advice

13. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.

14. This means that a maximum of 27 Auckland Council elected members would attend the conference.

15. Delegates who attend are encouraged to report back to their local boards.

16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project team by Friday 13 April so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.

Tauākī whakaaweawe Māori / Māori impact statement

19. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 14 July 2018.

Ngā ritenga ā-pūtea / Financial implications

20. The normal registration rate is $1,410 (early bird) or $1,510 (standard).

21. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kawana programme.

Ngā raru tūpono / Risks

22. The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights.

Ngā koringa ā-muri / Next steps

23. Once members are confirmed to attend, the Kura Kāwana project team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Conference Programme	141

Ngā kaihaina / Signatories

Author

Linda Gifford, Kura Kāwana Programme Manager

Authorisers

Kerri Foote, Local Board Services Improvements Manager

Louise Mason, General Manager Local Board Services

Devonport-Takapuna Local Board

20 March 2018

Auckland Council’s Quarterly Performance Report: Devonport-Takapuna Local Board for quarter two, 1 October - 31 December 2017

File No.: CP2018/03273

Te take mō te pūrongo / Purpose of the report

1. To provide the Devonport-Takapuna Local Board (the local board) with an integrated quarterly performance report for quarter two, 1 October to 31 December 2017.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of the performance for the local board, which includes:

· progress against the local board’s 2017/2018 work programme, which includes risks, key challenges and issues associated with the delivery of the work programme; and

· financial performance and progress against local board key performance measures.

3. There are a number of key achievements to report for this quarter which include:

· a structural engineer will conduct a comprehensive structural, asbestos and condition survey of the building at 139 Beach Road. This work will inform the potential refurbishment of the asset;

· allocating $51,883 to community projects, events and initiatives;

· the three parks audits (signage, shade and play spaces audits) are on track for completion in quarter three;

· all major parks planning projects (i.e. Barry’s Point Development Plan and Takapuna Beach Reserve Concept Plan) are on track for completion in quarter three; and

· 346 people became New Zealand citizens at the citizenship ceremony held in quarter two.

4. The overall dashboard for the work programme indicates performance is tracking positively (refer Attachment A).

5. The majority of the work programme is on track (green status); with a further six projects at risk (amber or red status). The local board’s full work programme is included as Attachment B.

6. The overall operational net cost of service is below budget by $151,000, a two percent variance. Capital invested to date is $1.3 million, or 54 percent of the annual budget.

7. There are some points for the local board to note, which include

· the local driven initiatives (LDI) operational budget is fully committed to initiatives. There remains approximately $85,000 in the community grants budget and $8,000 remaining in the civic events budget.

· $292,000 remains unallocated in the LDI capex budget.

8. Please refer to Attachment C for more information on the local board’s financial performance.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the quarterly performance report quarter two, 1 October to 31 December 2017

Horopaki / Context

9. The local board has approved 2017/2018 work programmes for the following council operating departments:

Date	Council department and recommendation number
16 May 2017	· Infrastructure and Environmental Services (DT/2017/98). · Arts, Community and Events (DT/2017/99).
6 June 2017	· Community Facilities (DT/2017/55). · Community Leases (DT/2017/55). · Parks, Sport and Recreation (DT/2017/56). · Libraries and Information (DT/2017/57). · Local Economic Development (DT/2017/59).

Date

Council department and recommendation number

16 May 2017

· Infrastructure and Environmental Services (DT/2017/98).

· Arts, Community and Events (DT/2017/99).

6 June 2017

· Community Facilities (DT/2017/55).

· Community Leases (DT/2017/55).

· Parks, Sport and Recreation (DT/2017/56).

· Libraries and Information (DT/2017/57).

· Local Economic Development (DT/2017/59).

Tātaritanga me ngā tohutohu / Analysis and advice

10. All operating departments with an approved 2017/2018 work programme have provided performance report updates for quarter one. The following sections outline some of the key project updates for quarter one.

11. All 2017/2018 work programme updates are attached as Attachment A to this report.

Arts, Community and Events

12. All Arts, Community and Events (ACE) projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects delivered by ACE for quarter one:

Activity name and ID	Update
The Depot- Depot Artspace (289)	· In quarter two there were 6,379 visitors including 1,059 participants or attendees across Depot activities. · Exhibition highlights were Metanoia with Stephen McCurdy paintings from the last 20 years and the Sargeson Swerve, a Heritage Festival event. As part of GLOW@Artweek, Late night @ the Depot featured music from DJ Mints in Toast in front of the Depot.
Devonport Historical Museum Society (292)	· In quarter two, the Devonport Museum had a total of 1,344 visitors, an increase of 20 percent on quarter one. Increased interest is mainly in response to the Heritage Rescue TV programmes. Staff and volunteers continued to research into newly acquire artefacts, especially large, old, framed photos. · The museum received a United Tribes flag from the family of Pari Rikihana, a well-known local who died recently. Museum weekend hours have been extended from 12 to 4pm for the summer. · Volunteers contributed 485 hours working on the collection, the grounds and taking guided tours.
Increase diverse participation – age friendly services research (542)	· Staff completed the funding agreement for Age Concern Northshore to lead the Age-friendly services research in Devonport Takapuna. · The research will involve a stock-take of resources for older people in the area (places and services), housing options, survey on how seniors feel about places, services and housing, identifying if their needs are covered or what other work should be developed to increase the age-friendliness of the Devonport Takapuna Local Board area. · Staff will report the outcomes of the research to the local board in Q4.
Increase diverse participation – youth voice and youth-led initiatives (545)	· Staff met with members of Younite Youth Board to co-design and create funding applications for youth-lead initiatives. · The Younite funding round for local youth-lead initiatives in will open in Q3. Younite reconvened in February 2018 when the new chair and deputy chair began their duties.
Apply the empowered communities approach (653)	· Staff were involved with community engagement for the 2017 local board plan and other key local board projects such as the Korean Gardens, the historic building at 139 Beach Road and 2 The Strand.

Community Facilities: renewals, growth and local projects

13. 60 of the 67 projects being delivered by Community Facilities (CF) are tracking against their identified timeframes. The following table provides an update of key local board projects being delivered by CF:

Activity name and ID	Update
18 Richards Ave, Forrest Hill - remove asbestos - exterior & under building (2297)	· Current status: roof survey has been completed and appears to be in good condition. An asbestos test was carried out 4 December 2017. The roof report and asbestos survey results were due mid December 2017. · Next steps: review surveys to determine what action is required.
Takapuna Pumphouse - refurbish interior and reroof café (2302)	· Current status: Investigation and assessment is underway for re-roofing the Takapuna Pumphouse. Community Leasing advise that refurbishment of the café interior should not be in scope as it is a sub tenanted lease. · Next steps: Review assessment and progress the roof replacement.
139 Beach Road, Castor Bay – Old Barracks - repurpose for community space (2304)	· Current status: a structural engineer is to conduct a comprehensive structural, asbestos and condition data survey. · Next steps: once the survey has been received in early 2018 the project will be scoped to refurbish the asset.
Takapuna Pool and Leisure Centre - renewal and upgrades (2309)	· Current status: investigation and assessment of future work requirements is underway with the Auckland Council Community Facilities Pools and Water Features team, and Active Recreation. A list of priorities has now been received by Active Recreation. · Next steps: assess the proposed priorities prior to planning.
Patuone Reserve - renew walkway (2327)	· Current status: the bulk of the concept design has been completed which allows for a cost estimate to be undertaken · Next steps: workshop with the local board in January/February 2018 to present the concept design and cost estimates and to allow the local board to have input into the design and to discuss funding requirements for the upgrade to greenways standards. Discuss concept with interested mana whenua and gain feedback on design.
Lyford Reserve tracks - small build project (3060)	· Current status: tree consent lodged for additional large pine removal. Consent should be issued before Christmas break. Documentation for tender for both stages of works is complete. · Next steps: issue tender for both stages of works. Tree removal and track works to be done separately. Works planned for post January 2018.
Kennedy Park - remedial work to reinstate staircase (3312)	· Current status: a geotechnical consultant has been engaged to undertake slope stabilisation and risk analysis for the potential re-build of the stairs. · Next steps: confirm that any identified future risk to the structure from the slope stability is acceptable before progressing with planning for physical works for the rebuild.
Plymouth Reserve - develop walkways and cycleways (3394)	· Current status: consent and design complete for Plymouth walkway. Bridge to Kawerau design and consenting underway. Bridge costing underway. · Next steps: bridge design and costing to be completed and report to local board (March 2018).
Lake Pupuke – renew northern parks foreshore structures (2319)	· Current status: physical work now anticipated to start in March 2018. · Next steps: initiate tendering processes.
Lake Pupuke South Walkways and Foreshore Structure Development and Renewals (2802)	· Current status: detailed design complete. Additional discussions with the Waitemata Health Board and Auckland Transport undertaken to confirm Shea Terrace Design. Tendering for construction contract to begin in March. · Next steps: prepare tender documentation, continue liaison with stakeholders.

Community Facilities: leases

14. 23 of the 30 leases being delivered by CF are tracking against their identified timeframes. The following table provides an update of key local board projects being delivered by CF:

Activity name and ID	Update
The Lake House Trust – Lease and licence (1510 and 1511)	· Negotiations ongoing. Report to be prepared for quarter three.
Devonport Community House Inc. (1503)	· Group has confirmed its intentions to take two separate tenancy agreements for the house and crèche. Report will be prepared for the board's consideration in quarter three requesting permission to grant new tenancies.
Auckland North Community and Development Inc. (1516)	· Preparing report recommending new lease for consideration of local board in quarter three.
RNZ Plunket Society Takapuna Branch - The Strand Takapuna (1525)	· Royal New Zealand Plunket Society Inc assigned its interests in the the lease to Royal New Zealand Plunket Trust with effect from 1 January 2018.

Infrastructure and Environmental Services

15. All projects being delivered by Infrastructure and Environmental Services (I&ES) are tracking against their identified timeframes. The following table provides an update of key local board projects being delivered by I&ES:

Activity name and ID	Update
Devonport- Takapuna North- West Wildlink Assistance Programme (365)	· The pest free coordinator has been working in the role since October 2017. Strong connections and relationships centered around restoring Takarunga Hauraki have been established. Work has included distributing over 1000 rat traps from Ngāti Whātua Ōrākei and ensuring they are mapped on the locally developed 'Urban Rat Project' website. · Next quarter staff will work with the pest-free coordinator to identify priorities in the Restoring Takaranga Hauraki strategy that can be actioned. An update from the pest-free coordinator for the October to December 2017 time period was emailed to the local board on 14 December 2017.
Water sensitive design project for schools (97)	· Contractors are confirmed to deliver the project in quarter four. Three schools have been approached and all confirmed their involvment in the project. The three schools are Bayswater Primary, Takapuna Primary and Carmel College.

Activity name and ID

Update

Devonport- Takapuna North- West Wildlink Assistance Programme (365)

· The pest free coordinator has been working in the role since October 2017. Strong connections and relationships centered around restoring Takarunga Hauraki have been established. Work has included distributing over 1000 rat traps from Ngāti Whātua Ōrākei and ensuring they are mapped on the locally developed 'Urban Rat Project' website.

· Next quarter staff will work with the pest-free coordinator to identify priorities in the Restoring Takaranga Hauraki strategy that can be actioned. An update from the pest-free coordinator for the October to December 2017 time period was emailed to the local board on 14 December 2017.

Water sensitive design project for schools (97)

· Contractors are confirmed to deliver the project in quarter four. Three schools have been approached and all confirmed their involvment in the project. The three schools are Bayswater Primary, Takapuna Primary and Carmel College.

Libraries and Information

16. All projects being delivered by Libraries and Information (L&I) are tracking against their identified timeframes. The following table provides an update of key local board projects being delivered by L&I:

Activity name and ID	Update
Preschool programming (1169)	· Both libraries wrapped up the year with specially themed programmes. Devonport celebrated with three Christmas sessions and Takapuna presented two Rockin' Rhymetime sessions. Several hundred people attended these. Library staff visited Belmont Bayswater kindy to present a Christmas Rhymetime.
Supporting customer and community connection (1174)	· A celebratory opening of the George Gair Reading Room with afternoon tea was hosted at Takapuna Library in partnership with The North Shore Libraries Foundation and adjoining libraries. This event was written up in the Channel Magazine.
Celebrating cultural diversity and local communities (1178)	· Diwali celebrations continued at the start of this quarter with the local Brownies visiting Devonport to participate in crafts and get henna tattoos. The libraries supported the Auckland City Mission with donation boxes for Christmas. Takapuna displayed a Hospice Memory Tree and accepted donations · The Asian Health Network presented a bilingual talk on arthritis and is keen to use the space again for future discussions. Devonport proudly hosted a celebration to commemorate NZ Suffragette Anniversary in November in which over 50 people attended. Both libraries participated and promoted the local Santa Parade and beach carnival. · At Devonport, the mobile bus was parked by the beach after the parade to promote the Kia Māia te Whai / Dare to Explore Summer Reading Programme.
Summer reading Programme (1172)	· Kia Māia te Whai / Dare to Explore is in full swing with registrations and challenge completions. · Some children are moving on from Dare to Explore to The Great Summer Read which appeals to children and adults alike.

Local Economic Development: ATEED

17. All local economic development projects being delivered by Auckland Tourism, Events and Economic Development (ATEED) are tracking against their identified timeframes. The following table provides an update of key local board projects being delivered by ATEED:

Activity name and ID	Update
Young Enterprise Scheme (1031)	· As of 1st January 2018, the Auckland Chamber of Commerce took over as the YES regional delivery partner and ATEED moved to become a strategic partner. · During January and February ATEED and the Auckland Chamber of Commerce worked together to ensure the smooth transition of the programme delivery to the Chamber. Kick Start days (formerly known as E-days) are being delivered by ATEED with support from the Auckland Chamber of Commerce, as part of this transition. ATEED’s role includes management of the funds generously provided by local boards for the 2018 Kick Start days.
Grants for Bid retail spend data (Marketview) (1145)	· The payment of the grants to the Business Associations was completed in November 2017. As such this work programme item has been completed.

Activity name and ID

Update

Young Enterprise Scheme (1031)

· As of 1st January 2018, the Auckland Chamber of Commerce took over as the YES regional delivery partner and ATEED moved to become a strategic partner.

· During January and February ATEED and the Auckland Chamber of Commerce worked together to ensure the smooth transition of the programme delivery to the Chamber. Kick Start days (formerly known as E-days) are being delivered by ATEED with support from the Auckland Chamber of Commerce, as part of this transition. ATEED’s role includes management of the funds generously provided by local boards for the 2018 Kick Start days.

Grants for Bid retail spend data (Marketview) (1145)

· The payment of the grants to the Business Associations was completed in November 2017. As such this work programme item has been completed.

Parks, Sport and Recreation

18. All projects being delivered by Parks, Sport and Recreation (PSR) are tracking against their identified timeframes. The following table provides an update of key local board projects being delivered by PSR:

Activity name and ID	Update
DT: Leisure facilities operation programme (1054)	· Takapuna Pool and Leisure centre is on track to meet Local Board objectives. Year-to-date visitor numbers are averaging 18,302 per month with growth in Learn to Swim. · The new membership model is now in place and agreements established with North Shore Swimming to support increased activation. Customer satisfaction levels have reduced slightly (12 month average) with customer commentary related to the quality of changing rooms and the busy environment.
Takapuna Beach Reserve: Develop Concept Plan	· Strategic Assessment Plan is nearly complete. The next stage will be to identify elements of the plan for future funding and delivery.
DT local parks: Ecological volunteers and environmental programme FY17/18 (930)	· Ongoing support provided to volunteers for ecological restoration projects including animal and plant pest management, planting and waste removal. · Total volunteer hours for this quarter: 600 hours. The 2017 planting season was a success with a total of 1068 plants planted. Park volunteer plantings took place at the following reserves this winter: Ngatiranga Park Maze, Kennedy Park, Lake Pupuke, Lyford Reserve, Jutland Reserve, and Paddy's Bush (O'Neil's Cemetery). Carmel College students completed a school planting and clean up day at Bryan Byrnes Reserve in Milford on the 26 October, 60 students attended. · Seven walks have taken place across the North Shore including a walk at Kennedy Park and Rahopara Pa on the 12 October as part of the Auckland Heritage Festival. The launch of Pest Free Auckland 2050 and implementation the Pest Free Devonport Strategy has generated increasing interest from community members to get involved with animal and plant pest control.
Sunnynook Park: Develop a Community area: Feasibility and options assessment (947)	· Professional services engaged to prepare the audit. Report will be presented in quarter three.

Plans and Places

19. The Plans and Places department is delivering the Sunnynook Totara Vale Plan (ID 3361), a joint Devonport-Takapuna and Kaipatiki local boards’ initiative. Community engagement has been completed and now staff are preparing the plan’s content.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. This report informs the local board of the performance for the quarter ending 31 December 2017.

Tauākī whakaaweawe Māori / Māori impact statement

21. The local board’s work programme contains a number of projects which provide direct outcomes for Māori. It should be noted that the work programme also provides broader opportunities and outcomes for Māori, both in the local board area and across Auckland. Examples of this include:

· the local board’s grants programme provides a range of activities, events and programmes for both Māori community groups and organisations, and wider community groups who propose and promote broader Māori outcomes; and

· providing programmes and activities at community houses that meet the needs of young Māori in the local board area.

Maori Responsiveness Framework

22. The local board, through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

· fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects;

· collaborating with co-governance entities, such as the Tupuna Maunga Authority for the protection and enhancement of the two maunga in the local board area; and

· embedding mana whenua customary practices within the development of local projects (e.g. blessings at sod-turnings).

Ngā ritenga ā-pūtea / Financial implications

Financial performance

23. The local board’s net cost of service to the end of December 2017 was $5.7 million, below budget by $151,000.

24. Asset based services expenditure and revenue are in line with budget with minor variances when comparing actual with the year to date budget. Takapuna Leisure Centre’s revenue was slightly off its half year target, but the centre is on track to meet objectives for the year.

25. The $89,000 variance in locally driven initiatives expenditure is mainly due to grants related to the Korean Garden and Shore Coast Tourism projects. The Korean Garden project is still in planning stages while the funding agreement for Shore Coast Tourism has been finalised.

26. Capital investment in the quarter was $1.3 million, a $2.3 million variance below budget. The large variance is due to many projects still in the planning phase where the budget assumed physical build would have commenced.

Performance measures

27. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for the local board’s measures, showing how they are tracking after the second quarter of the 2017/2018 financial year.

28. The year-end outlook is that 32 per cent of measures will not achieve target.

29. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

30. For the first and second quarter council will be providing the year-end outlook based on the results of 2016/17 or for any changes to the outlook based on results available. In the third quarter council will be in a better position to accurately project the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

Ngā raru tūpono / Risks

31. A number of projects in the work programme have been identified as red or amber, as they have wider issues or constraints which impact on their delivery. The following table details notable projects, and where identified, includes commentary / next steps to resolve their respective issues:

Activity name and ID	RAG status	Update
Allen Hill Reserve - install field 1 irrigation and lighting (2310)	Amber	· Risks/ issues: Strong resistance from neighbours could jeopardise the amount of hours an upgraded field could be used for Current status: council staff presented to the local board workshop in October. · Staff were asked to go back to both parties to see if a consensus could be reached between the two parties before a formal report is presented to the board. · Staff reported to the local board in March 2018 and land owner consent to proceed with the upgrade was granted.
Quinton Park - renew park safety fence (2328)	Amber	· Current status: quotation received and rejected as the rates are not market related. · Next steps: project will now be bundled with similar projects and tendered as one.
Black Rock - implement coastal walkway - Milford to Takapuna (2330)	Amber	· Risks/ issues: Costs of easements; Councils operations on private land and Watercare responsibilities · Current status: senior management negotiating with land owners · Next steps: conclude negotiations and update the local board
Devonport Yacht Club - renew wharf - King Edward Parade (2964)	Amber	· Risks/ issues: Review of the options available to rebuild or replace this facility. · Current status: construction tenders received and contract award processes were reviewed due to health and safety concerns raised by the tenderers. The project has gone through a design review and the new tender submissions are currently being evaluated with the intention to award this in December 2017. · Next steps: award contract.
Kennedy Park / Rahopara Pa - searchlight emplacement (3041)	Amber	· Risks/issues access to the work site is limited due to the collapse of the Kennedy Park stairs. · Current status: the initial safety works completed. Planning work on consents underway. Access is currently unavailable due to the collapse of the main access way. · Next steps: develop the design for consenting purposes.
Windsor Reserve – renew playground (3275)	Amber	· Risks/ issues: Significant tree constraints may reduce destination status of play space. · Current status: specific draft design of Bean Rock completed, cost estimates at 70 per cent confidence submitted for internal review. · Next steps: local board consultation to commence in March 2018, budget testing March 2018, community design update after design detail complete in April 2018.

Ngā koringa ā-muri / Next steps

32. The local board advisors will continue to provide performance and work programme delivery updates to the local board throughout the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board work programme snapshot - quarter 2	155
b ⇩	Work programme update for quarter 2	157
c ⇩	Financial appendix for quarter 2	181
d ⇩	Devonport-Takapuna Local Board performance measure outlook	189