Agenda of Franklin Local Board

The Chair will open the meeting and welcome everyone present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 27 February 2018 as true and correct.

5 Leave of Absence

That the Franklin Local Board:

b) approve the request for leave of absence from Member A Hopkins.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Petition - Lowering the speed limit through Hunua Village - Jane Berney

Te take mō te pūrongo / Purpose of the report

1. Jane Berney will be in attendance to present a petition on lowering the speed limit through Hunua Village.

Whakarāpopototanga matua / Executive summary

2. A petition on lowering the speed limit through Hunua Village will be presented.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receive the petition requesting that the speed limit through Hunua Village be lowered and thank Jane Berney for her attendance.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Waiuku Family Support - Kym Maynard

Te take mō te pūrongo / Purpose of the report

1. Kym Maynard will be in attendance to present on the Waiuku Family Support organisation.

Whakarāpopototanga matua / Executive summary

2. The purpose of the deputation is to give the board an overview of their organisation, the services they offer, challenges they face and plans for the future. They also want to give an update on how the support they have received from the Board in the past has helped them.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) Receive the presentation on Waiuku Family Support and thank Kym Maynard for her attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Franklin Local Board

27 March 2018

Request for feedback on proposed approach to preventing kauri dieback in the Hunua Ranges

File No.: CP2018/02235

Te take mō te pūrongo / Purpose of the report

1. To seek feedback from the Franklin Local Board (the board) on the proposed approach to preventing kauri dieback in the Hunua Ranges.

Whakarāpopototanga matua / Executive summary

2. At its February 2018 meeting, the Environment and Community Committee (the committee) approved the closure of the Waitākere Ranges and some tracks in the Hunua Ranges to manage the spread of kauri dieback (resolution number ENV/2018/9). This closure is subject to consultation with the board and mana whenua.

3. The tracks proposed for closure are listed below; and illustrated on the map appended as attachment A.

· Mangatangi

· Waharau Ridge

· Kohukohunui

· Whakatiwai Ridge

· Whakatiwai Road

· Workman

· Mangatangi Trig

· Cosseys Wairoa(partial closure).

4. This report requests the board provide formal feedback on the proposed track closures. As the closures would be in a regional park, the board has no formal decision-making authority. However, all feedback will inform an April 2018 report to the Environment and Community Committee addressing the implications of track closures in the Waitākere and Hunua ranges.

Ngā tūtohunga / Recommendation

That the Franklin Local Board:

a) provide feedback on the proposal to close Mangatangi, Waharau Ridge, Kohukohunui, Whakatiwai Ridge, Whakatiwai Road, Workman and Mangatangi Trig tracks, and partially close Cosseys Wairoa track, in the Hunua Ranges to prevent the spread of kauri dieback.

b) note that the Lower Workman and Lower Mangatawhiri tracks are already closed

Horopaki / Context

5. The Hunua Ranges contain the largest tract of kauri forest in the Auckland region. Auckland Council’s proposed Regional Pest Management Plan therefore prioritises council’s regional focus towards maintaining the apparent kauri dieback-free status of the Hunua Ranges as well as the Hauraki Gulf islands (with the exception of Aotea Great Barrier which already has the disease). This approach is informed by an understanding that in the absence of a cure the management approach with the highest likelihood of success is to prevent spread into disease-free areas.

6. The committee resolved to close the forested area of the Waitākere Ranges (subject to targeted engagement) to reduce the risk of further spreading kauri dieback. The committee report noted that closing the Waitākere Ranges may result in increased numbers of people visiting the Hunua Ranges and other regional parks. As such, the committee proposed the closure of seven tracks in the Hunua Ranges from May 2018, subject to feedback from the board and mana whenua (resolution number ENV/2018/9). The tracks are as follows:

· Mangatangi

· Waharau Ridge

· Kohukohunui

· Whakatiwai Ridge

· Whakatiwai Road

· Workman

· Mangatangi Trig

· Cosseys Wairoa(partial closure).

7. A map appended at Attachment A identifies tracks proposed to be closed.

8. Over the previous few years, work has been undertaken within the Hunua Ranges to reduce the amount of human activity in close proximity to kauri on unformed tracks. The risk of spreading kauri dieback disease through use of unformed tracks can be higher due to the increased movement of soil. Formed tracks with a good metal (gravel) surface lessens contact with soil and therefore the risk of spreading the disease.

9. Table one below provides a rationale for the proposed closure of the eight tracks.

Table one: Rationale for proposed track closure

Track	Rationale for proposed closure
Cossey Wairoa	Unformed track near kauri
Mangatangi Ridge	Requires upgrade to linking track at Waharau Regional Park.
Kohukohunui	Requires upgrade to linking track at Waharau Regional Park.
Waharau Ridge	Upgrade of track (metaling)
Whakatiwai Track	Requirement to first complete the upgrade of linking track at Waharau and Whakatiwai Road.
Whakatiwai Road	Investigation of upgrade works to the four wheel drive road near kauri
Workman Track (Mangatangi Dam to Workman Campground	Requirement to first complete upgrades to linking track at Waharau and Whakatiwai Roads. This track may also need upgrades and minor reroutes.
Mangatangi Trig	Requirement to upgrade track and hygiene stations.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The National Kauri Dieback Governance Group has signalled an intent to implement an initial controlled area notice in Auckland, with a view to scaling up to other kauri lands. Although the Waitākere Ranges has been the focus of much the public and media attention, other sites which are apparently disease free, such as the Hunua Ranges, will also be considered as part of the development of options for a controlled area notice.

11. The Proposed Regional Pest Management Plan is currently out for consultation. Once operative in late 2018 or early 2019 the Regional Pest Management Plan can be used to enforce rules that would reduce the risk of the movement of kauri dieback within the Auckland region. Until then, council cannot issue a controlled area notice for soil movement.

12. In the Hunua Ranges a controlled area notice is likely to be placed over the native forest in the Hunua Ranges Regional Park. A controlled area notice cannot be used to block access to, or close, the park. Rather it controls the movement of an organism to and/or from a designated area (in this case soil).

13. The proposed controlled area notice would not impact grazing areas, Watercare infrastructure, forestry and private property. A range of visitor experiences would remain available to park visitors. The compliance strategy for the Hunua Ranges would focus on education and awareness and be supported by some enforcement action if required.

14. A controlled area notice for Hunua is most likely to require people to enter the controlled area with no visible soil on their footwear or equipment and would make the use of hygiene stations mandatory. It would enable enforcement steps to be taken against any person who contravenes the notice, with stern penalties.

15. While the Ministry for Primary Industries would lead controlled area notice enforcement training and the taking of any resultant prosecutions there is an expectation that local land managers, including councils, would resource the actual enforcement at its own cost.

16. Closed tracks may be re-opened if council is satisfied that there would be sufficiently little risk to kauri following an upgrade of the track or associated hygiene stations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The board has no formal decision making over activity in the regional park. However, it is recognised that the Hunua Ranges provides significant recreational, amenity, and economic benefits to the board area. Therefore, the committee has invited formal feedback from the board on the original proposal to close some tracks in the Hunua Ranges.

18. A workshop was held with the board on 13 March 2018 to discuss the original proposal. In addition, board members discussed with staff whether to similarly close the popular Cossey’s and Massey Loop track, all tracks in the Hunua Ranges, or just those tracks within 100 metres of kauri. While the committee did not invite comment on those options, the board may wish to provide alternative options to the committee for its consideration.

19. The board has previously indicated its concern that the track closure does not negatively impact on its Hunua Trails tourism and economic development project. A proposed trail would likely require the use of the Mangatangi Hill Road which passes kauri stands. However, this road does need to remain open for Watercare and Auckland Council staff. Staff will provide advice to the Hunua Trail project on this road.

Tauākī whakaaweawe Māori / Māori impact statement

20. Consultation with mana whenua (Ngai Tai ki Tāmaki, Ngāti Paoa, Ngāti Tamaoho, and Ngāti Whanaunga) is happening concurrently with local board consultation. Any feedback from iwi will be provided to the board at the meeting.

Ngā ritenga ā-pūtea / Financial implications

21. Two options for increased investment in kauri dieback management are being consulted on through the draft Long-term Plan 2018-2028. Both Long-term Plan options were drafted to align to the focus in the proposed Regional Pest Management Plan of keeping kauri dieback out of currently disease-free areas in Hunua and the Hauraki Gulf islands.

22. Council’s current kauri dieback budget for the next ten years is $3.0M, excluding staff costs. Options are being consulted on for an environmental targeted rate through the Long-term Plan 2018-2018. Options A and B involve significant increased investment.

23. Option A will provide an additional $123 million (uninflated) to protect the natural environment, which includes an additional $83.6 million to reduce the risk of kauri dieback spread. Option B will provide an additional $279 million (uninflated) to protect the natural environment. Part of this will enable to council to invest an additional $95 million in kauri dieback management.

24. No local funding is being sought at this time.

Ngā raru tūpono / Risks

25. The proposed full closure of the Waitākere Ranges Regional Park may increase visitor numbers, and the movement of soil, to the Hunua Ranges. This increases the risk that kauri dieback is brought into the Hunua Ranges. If the disease arrives, it is highly likely that park users and animals such as feral pigs will distribute the disease through the ranges over the following years. The closure of high risk tracks helps to mitigate, but not eliminate, the risk of kauri dieback reaching the Hunua Ranges.

Ngā koringa ā-muri / Next steps

26. The board’s feedback will be included in an update to the Environment and Community Committee on the proposed closures. Subject to any further discussions, tracks will be closed no later than May 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Map of proposed track closures in the Hunua Ranges	13

Ngā kaihaina / Signatories

Authors

Rachel Kelleher – Regional Parks Manager

Phil Brown – Biosecurity Manager

Mara Bebich - Stakeholder Manager, Infrastructure & Environmental Services

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Nina Siers - Relationship Manager

Franklin Local Board

27 March 2018

Corporate Accommodation Disposal Recommendation - 82 Manukau Road, Pukekohe

File No.: CP2018/03464

Te take mō te pūrongo / Purpose of the report

1. This report seeks the Franklin Local Board’s endorsement for council to recommend to the Finance and Performance Committee the disposal of one council owned property, which is currently part of the Corporate Property Portfolio Strategy, in the Franklin Local Board area.

Whakarāpopototanga matua / Executive summary

2. Auckland Council’s Corporate Property team has developed a Corporate Property Portfolio Strategy, which seeks to contribute to a more efficient Corporate Property network. This is a self-funding programme of works, which utilises the capital receipts from the divestment of property that is no longer required by the Corporate Property network. The council-owned property at 82 Manukau Road, Pukekohe has been identified as surplus to council’s requirements as part of the review of the Corporate Property Portfolio Strategy. Consultation with impacted council departments, Panuku Development Auckland (Panuku), iwi authorities and the Franklin Local Board has now taken place. Corporate Property recommends disposal of the site to enable the Corporate Property Portfolio Strategy to be implemented.

3. A resolution approving the disposal of this site is required from the Finance and Performance Committee before the proposed divestment can be progressed.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) endorse Corporate Property’s recommendation to the Finance and Performance Committee to dispose of 82 Manukau Road, Pukekohe.

Horopaki / Context

4. On 6 August 2017 Regulatory Services announced that it would create efficiencies through an operating model that rationalises its teams to work from three major hubs in the North West (Albany/Westgate), City Centre (Bledisloe House) and the South (Manukau).Alongside this, Regulatory Services confirmed an approach of delivering more local services via a number of spokes (drop in spaces) across the region.

5. In response to the organisation’s goal to move to three hubs and a requirement for local spokes, Corporate Property developed the Corporate Property Portfolio Strategy, which describes how this organisational change would manifest in the property network. This includes establishing which locations will be retained and which were identified as surplus to requirements, and using existing council buildings such as libraries, leisure centres and local board offices where space was available for spokes. This strategy identified 82 Manukau Road, Pukekohe as surplus to our corporate accommodation requirements and as a potential site that could be sold to reinvest in the corporate network.

6. The sale of the sites in the Corporate Property Portfolio Strategy will contribute to a more efficient Corporate Property network aligned with the new organisational requirements and allow the proposed programme of works to be self-funding by utilising the proceeds of the sale.

7. There will be no change to customer service centres or local board accommodation functionality as a result of implementing this proposed strategy. Any local board office or customer service centre impacted by the proposed closure of a building, will be relocated to a suitable location within the area, in consultation with the appropriate local board.

8. Timing is critical in implementing this strategy, due to a number of major lease expiries over the next few years. Should we miss those lease expiries, then significant value locked up in any new leases will not be available to implement much need portfolio change.

Tātaritanga me ngā tohutohu / Analysis and advice

9. 82 Manukau Road, Pukekohe comprises a single/double storey office building. The Property provides 2,157m2 of office accommodation, Local Board office and Customer Service Centre on a 13,090m2 site.

10. The property was purchased by Franklin County Council in 1978 from private entities.

11. The Auckland Unitary Plan zoning is Business - Mixed Use Zone. It has a 2017 capital valuation of $7,200,000.

12. The council-owned site at 82 Manukau Road, Pukekohe is not likely to be subject to offer back obligations to the former owner under section 40 of the Public Works Act 1981.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Corporate Property and Panuku attended a workshop with the Franklin Local Board regarding the sale of 82 Manukau Road, Pukekohe in March 2018.

14. The Franklin Local board provided informal feedback that there should be engagement with Auckland Transport about a proposed park and ride on part of the site. This will be reviewed during the due diligence period prior to the sale process commencing.

15. The Franklin Local Board also requested engagement on the proposed relocation of the Franklin Local Board accommodation and in particular the site selection, final location and design of the new Local Board accommodation.

16. This report provides the Board with an opportunity to formalise its views regarding the site.

Tauākī whakaaweawe Māori / Māori impact statement

17. The disposal of 82 Manukau Road is not expected to have a particular impact on Maori. Staff contacted Ngāi Tai ki Tāmaki, Ngāti Tamaoho, Te Ākitai-Waiohua, Ngāti Te Ata – Waiohua, Te Ahiwaru, Ngāti Paoa, Ngaati Whanaunga, Ngāti Maru, Ngati Tamatera and Waikato-Tainui regarding the potential sale of 82 Manukau Road, Pukekohe on 4 December 2017. None of the iwi authorities provided feedback specifically in relation to the potential sale of 82 Manukau Road, Pukekohe.

Ngā ritenga ā-pūtea / Financial implications

18. It is proposed that the capital receipts from the sale of surplus Corporate Property properties contribute to the Corporate Property Portfolio Strategy so that the proposed new network can be implemented and self-funded. This will provide efficiencies to the Corporate Property network.

Ngā raru tūpono / Risks

19. If the sites identified in the Corporate Property Portfolio Strategy that are surplus to the council’s corporate accommodation requirements are not approved for sale, there is a strong risk to the successful implementation of the Corporate Property Portfolio Strategy which would not be self-funded and need to be funded separately.

Ngā koringa ā-muri / Next steps

20. Following receipt of the Franklin Local Board’s resolutions, the Corporate Property Portfolio Strategy will be presented to the Finance and Performance Committee, along with an intended recommendation to divest of this site. If the committee approves the proposed disposal of the site, Corporate Property will work with Panuku who will seek to divest of the site in a manner that provides an optimal outcome and return to council. Funds realised will be ring-fenced to ensure the successful implementation of the Corporate Property Portfolio Strategy.

21. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Stephen Greenhough – Project Director

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Nina Siers - Relationship Manager

Franklin Local Board

27 March 2018

Auckland Transport update to the Franklin Local Board – March 2018

File No.: CP2018/03480

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Franklin Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. The Franklin Local Board currently has five LBTCF proposals underway:

· Construction is in progress on the upgrade of Waiuku pavers (stage 2) and the new kerb and channel project on First View Avenue

· Construction is imminent on the new kerb and channel project on Second View Avenue

· Procurement is underway for the upgrade of Beachlands gardens project

· Auckland Transport must develop guidelines and conditions ahead of granting approval for Flagtrax to be installed on street light poles.

3. There remains $3,356 in the LBTCF, from the 2019/20 financial year. There is no requirement to allocate this amount prior to the next election.

4. Auckland Transport consulted the Franklin Local Board on roading features within two proposed subdivisions in the area, as part of its ongoing commitment. Feedback received concerned the navigability of a roundabout by heavy vehicles and whether road widths within the new subdivisions were sufficient to allow for the safe passage of emergency service vehicles.

5. Other Auckland Transport activities impacting on the local board area include Traffic Control Committee decisions pertaining to Maraetai Drive in Maraetai, and the following local or regional initiatives:

· Update of the Pukekohe station project currently under construction

· Upcoming consultation on the Regional Land Transport Plan 2018

· Update on proposed shelters at Pier 3, Downtown Ferry Terminal, affecting Pine Harbour ferry users

· Community bike fund open for applications

· Southern Corridor Improvements project update.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receive the report entitled ‘Auckland Transport update to the Franklin Local Board – March 2018.

Horopaki / Context

6. This report addresses transport-related matters in the local board area and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and LBTCF projects.

7. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

8. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

9. Any LBTCF projects selected must be safe; must not impede network efficiency; and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

10. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund financial summary:

Funds available in current political term (includes 2019/20 FY)	$1,654,863
Amount committed to date on projects approved for design and/or construction	$1,656,307
Remaining budget (from 2019/20 FY so not required to be allocated by the end of the current political term)	$3,356

11. The Board’s current or recently completed LBTCF projects are included in the table below (NB: ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

443

Upgrade of Beachlands town centre gardens

· FEC estimate of $279,396 (for hardwood)

· Spend to date = $23,189

· On 6-Jun-17, the Board approved construction using hardwood.

· Resource consent lodged with Council.

Latest update:

· Construction drawings, basis of payment and specifications received.

· In procurement phase.

515

Additional King Street pedestrian signage, Pukekohe

· FEC estimate of $7,950

· Spend to date = $3,030

· Construction completed.

· AT awaits the contractor to submit their claim before final costs can be reported.

516

Waiuku pavers upgrade, Stage 2

· ROC estimate of $505,000

· Spend to date = $453,017

· On 6-Jun-17, the Board approved the project for construction based on the estimate of $505,000.

Latest update:

· Construction is complete apart from 100m² in Kitchener Road.

· 100m² yellow pavers are required to finish the job, with 6-8 week delivery ex-China. Sufficient budget remains for the blocks required.

· Remaining work will be completed after the Steel and Wheels event in May.

· The wrong colour grey header blocks in Queen Street have been replaced at the contractors’ expense.

· A defects walkover will take place with the town centre manager, contractor and AT staff.

517

Weatherly Drive, Beachlands – new footpath through to Te Puru Park

· ROC estimate of $23,712

· Final cost = $23,035

· Construction completed.

· Final cost reported as $23,035.

518

First View Avenue, Beachlands – installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)

· FEC estimate of $347,097

· Spend to date = $34,808

· On 28-Nov-17, the Board approved the project for construction based on the estimate of $347,097.

· Contractor appointed and pre-commencement walk over undertaken on 12-Feb-18 for both First and Second View Aves.

Latest update:

· The contractor has completed 140m (approx. half) of the kerb/channel on the south side of First View Ave and is expected to complete the remaining 150m on the south side by 23 March.

· Following completion on the south side, the contractor plans to make the road safe, move to Second View Ave and commence kerb/channel works there.

· Upon completion of Second View Ave kerb/channel, the contractor will return to First View Ave and complete the kerb/channel on the north side and footpath on the south side.

519

Second View Avenue, Beachlands – installation of new kerb and channel between Puriri and Cherrie Roads (north side)

· FEC estimate of $340,000

· Spend to date = $32,629

· On 28-Nov-17, the Board approved the project for construction based on the estimate of $340,000.

· Same contractor appointed as for First View Ave works above.

Latest update:

· Work is due to commence on this site on the 26-Mar-18.

520

Pukekohe Flagtrax – installation on existing streetlights in Pukekohe

· ROC estimate of $147,000 (based on an estimated 150 units)

· Spend to date = $6,630

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $147,000 for 150 FlagTrax units.

· AT’s Streetlighting team will develop guidelines and conditions that would be required for approval to be granted to install Flagtrax on AT lighting poles.

· An inventory of poles has been compiled. This this for the loop road around the Pukekohe CBD that has 154 poles.

Latest update:

· The Streetlighting team expected to develop the guidelines by the end of Mar-18. Further work on this project is on hold until those guidelines are completed.

Other Auckland Transport news

Pukekohe Station project update

12. The scope of works for Stage 2 of the project is a new bus station catering for six bus bays, an 87-space park-and-ride, a new over-bridge with lifts linking the rail and bus stations, customer toilets and bus shelters, bicycle parking, new ticket machines on the bus side, and improved rail platforms with the removal of timber decks and replacement with concrete and asphalt.

13. Construction continues on Stage 2 of the project follows:

a. The rail blocks of lines (BOL) through March were completed

b. Commissioning of the lifts is ongoing and the bridge deck has been poured. The ceiling is being painted and trunking for cabling continues. Stairs on the bus station side are being installed. Work on the ramp on Station Road is ongoing and stairs have been installed.

c. Station Road works continue with temporary car park closures. Further works will continue throughout March and April to re-align kerbs and parking spaces to their final positions

d. The bus station works are ongoing. The bus lane has been concreted and kerbing is to be installed. Light poles for the park and ride and bus lane are being installed.

e. The contractor has highlighted that there have been delays and full completion of the bus station cannot be achieved by 8 April as reported last month. AT Metro has reviewed and decided to await full completion prior to opening. The bus station’s opening date has therefore been moved to 6 May.

f. Stairs from the over-bridge to the platform have been installed but a non-conformance issue has arisen. Auckland Transport has reviewed this and the contractor has been instructed to replace the non-conforming stairs. This has affected the programme and the overall project completion date.

g. A BOL at Easter is booked to allow further backfilling on the station platform to allow preparations for surfacing. The contractor is reviewing requirements to utilise a Queens Birthday BOL to remove the existing ramp from Station Road. This subject to replacement and opening of the stairs that were non-conforming.

14. The revised opening date for the bus station and park and ride is on 6 May. The bridge opening is planned in early June with full project completion and demobilisation by the contractor on 22 June. A dawn Karakia will be planned prior to 6 May and the formal opening event will be carried out once the bridge is opened.

15. For more information on the project, visit at.govt.nz/pukekohestation.

Regional Land Transport Plan 2018

16. The Regional Land Transport Plan (RLTP) is a plan of how transport delivery agencies intend to respond to growth and other challenges facing Auckland over the next 10 years. It includes a 10-year prioritised delivery programme of transport services and activities.

17. Auckland Transport prepares the draft RLTP jointly with the NZ Transport Agency (NZTA) and KiwiRail. It is a statutory plan describing how these agencies intend to respond to growth and other challenges facing Auckland over the next ten years. It will include a ten-year, prioritised, delivery programme of transport services and activities.

18. The original intention was to consult on the plan alongside Auckland Council’s Long Term Plan. However, the consultation has been “decoupled” and moved into April to ensure it is informed by, and strongly aligned with, the Government’s soon to be released Policy Statement on Transport and a refreshed Auckland Transport Alignment Project.

19. Details of the consultation, including opportunities for the Franklin Local Board to discuss its key transport priorities with the Regional Transport Committee will be confirmed shortly.

Pier 3 shelter update, Downtown Ferry Terminal

20. Later this month, Auckland Transport will be installing shelters for customers waiting for ferries that utilise Pier 3 at the Downtown Ferry Terminal, primarily services which operate to West Harbour and Pine Harbour.

21. Pending the wider redevelopment of the area proposed under the Downtown Programme of Works, arrangements have been made for a temporary solution to be provided which will see two ‘bus stop style’ shelters installed on the lower landing area which can be used by customers waiting for the ferries for shelter. Once the Pier 3 area is ready for redevelopment, the shelters will be lifted from position and reused elsewhere within the public transport network.

22. The location of the shelters will be as shown in the aerial plan below, and they are expected to be in place between six and 18 months depending on how long it will take for a replacement of the current Pier 3.

23. The tentative start date for the works is 23 March, and works will likely last for two consecutive days during night shifts (subject to confirmation in the required Traffic Management Plan).

24. The works will require the removal of the existing bench seats, and the new shelters will be craned into position and bolted onto the existing structure.

Community bike fund open for applications

25. The second round of Auckland Transport’s Community Bike Fund is currently open for applications. Funding is available during 2017/18 for community-focussed projects that encourage riding a bike as a regular transport option, improve cycle safety, and contribute to the normalisation of cycling in Auckland.

26. The fund can be used for events, activities, training programmes, and the development of resources and information for specific communities to encourage bike riding in Auckland.

27. The first round of the fund in 2016/17 attracted a wide range of applications, from organisations wanting to bring cycling to older people to groups hosting bike rides for new riders, or wanting to establish bike libraries. Successful applicants included the Waiuku Toy Library’s “Children’s Fun Day on Wheels”, for a bike obstacle and safety skills course as part of the Waiuku Steel and Wheels event on 4 May.

28. Round two is open for applications and will close on Thursday 5 April. The maximum grant amount per application is $5,000.

29. Applicants can apply online and read the grant policy at https://at.govt.nz/cycling-walking/at-community-bike-fund/

Southern corridor improvements (SCI) project update

30. As part of the NZ Transport Agency’s SCI project, a new temporary road layout was put in place southbound through the Takanini Interchange on the morning of 1 March.

31. The two southbound traffic lanes were split to provide a safe work area in between the lanes during motorway upgrades. The lanes were split just before the Takanini southbound off-ramp, for approximately 800m, before converging again before the motorway on-ramp (see diagram below).

32. Splitting the lanes is to enable the construction crew to connect the newly constructed portion of bridge to the existing motorway. The construction activity is known as a ‘stitch’. The stitch involves breaking the concrete barrier and existing edge of the bridge. Steel reinforcement is then connected to the existing bridge reinforcement and new concrete poured to fill the area in between.

33. This lane split will be in place until around the middle of the year.

34. The March 2018 construction update for the SCI project is included at Attachment A.

35. For more information about the project, closures and detours, visit:

www.nzta.govt.nz/auckland-southern-corridor

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

36. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback. Both the proposals and any feedback received are summarised below.

37. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

38. Proposed roundabout, ‘No Stopping At All Times’ (NSAAT) parking restrictions, intersection controls and speed tables for new subdivision at 180 Princes Street West, Pukekohe – Resource consent has been granted by Auckland Council for a residential development at 180 Princes Street West. As part of the development, a number of new roads will be constructed. Supporting changes or additions to the local road network include a roundabout and associated traffic islands at the Princes Street West and Jutland Road intersection, NSAAT parking restrictions, Give Way controls at intersections and speed tables.

39. Board feedback raised concern that the roundabout must be navigable by heavy vehicles, requested indented parking bays alongside the local park, and queried if the proposed road widths were sufficient to allow safe passage of large emergency service vehicles.

40. Proposed NSAAT parking restrictions, intersection controls and parking bay in new subdivision at 101 Jack Lachlan Drive, Beachlands – Resource consent has been granted by Auckland Council for a residential development at 101 Jack Lachlan Drive. As part of the development, a number of new roads are to be constructed. Supporting changes or additions to the road network include NSAAT parking restrictions, Give Way controls at intersections, and angle parking bays.

41. Board feedback raised concern about some roads in new subdivisions being too narrow for emergency vehicles to get through when cars were parked on both sides, and queried whether the road widths were sufficient.

Traffic Control Committee (TCC) resolutions

42. Resolutions during the month of February 2018 affecting the Franklin Local Board area are shown below.

Date	Street (Suburb)	Type of Report	Nature Of Restriction	Decision
23-Feb-18	Maraetai Drive (Maraetai)	Permanent Traffic and Parking changes Combined	No Stopping At All Times, P120, Angle Parking, Pedestrian Crossing, Traffic Island, No Passing	Carried

43. The local board’s views on any proposed schemes are taken into account during consultation on those proposals. See section of the report above regarding Auckland Transport consultations, and any views expressed by the local board in response to those proposals.

Tauākī whakaaweawe Māori / Māori impact statement

44. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

45. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

46. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri / Next steps

47. Auckland Transport provides the Franklin Local Board with the opportunity to comment on transport projects being delivered in the local board area.

48. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Southern Corridor Improvements project update – March 2018	27

Ngā kaihaina / Signatories

Authors	Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport
Authorisers	Nina Siers - Relationship Manager

Franklin Local Board

27 March 2018

Franklin Sport and Active Recreation Facilities Plan - allocation of funding for projects in 2017/2018

File No.: CP2018/03248

Te take mō te pūrongo / Purpose of the report

1. To allocate grants to groups that provide sport and recreation facilities, as identified in the Franklin Sport and Active Recreation Facilities Plan.

Whakarāpopototanga matua / Executive summary

2. The Franklin Sport and Active Recreation Facilities Plan (the plan) was adopted by the local board in August 2016 to guide the provision of sports facilities and sharing of resources across the local board area.

3. Within line item number 1405 of the 2017/2018 Franklin Local Board work programme, $114,000 has been allocated for the implementation of priority projects from the plan.

4. During three workshops with the local board from October 2017 to January 2018, nine projects were identified to consider for funding. The projects have been assessed against key criteria and a summary of the assessment is included in this report.

5. The following funding support is recommended:

i) a contribution of $99,000 toward the total cost of $430,000, to Pukekohe Netball Centre, to extend the netball canopy over two additional courts at the netball centre. The canopy extension will increase the use of existing courts and contribute toward achieving local board outcomes for sport and recreation. Pukekohe Netball Centre has a proven track record in raising funds to improve facilities and welcomes the use of its facilities by other community groups. It hopes to extend the canopy by June 2018.

ii) a contribution of $15,000 toward the total cost of $18,000, to Franklin Gymsports Incorporated, to prepare a business case for a new purpose built gymsports facility. The current facility is not fit for purpose and a renovation is not feasible. A business case will include evidence the club will require to complete an assessment for the Auckland Sport Sector Facilities Priorities Plan, a critical step to prove eligibility for non-council funding.

6. The remaining seven projects assessed are not recommended for funding support in 2017/2018 as they do not meet as many of the key criteria as the recommended projects.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approve a grant of $99,000 from line item number 1405 of the Franklin Local Board 2017/2018 work programme, to Pukekohe Netball Centre Incorporated towards the extension of its netball canopy at Bledisloe Park, Pukekohe.

b) approve a grant of $15,000 from line item number 1405 of the Franklin Local Board 2017/2018 work programme, to Franklin Gymsports Incorporated to prepare a business case for a new gymsports facility.

Horopaki / Context

7. Franklin Local Board adopted the Franklin Sport and Active Recreation Facility Plan (the plan) in August 2016. The plan provides a strategic approach to achieving sport and recreation outcomes through the development of sports facilities in the local board area.

8. The plan includes a number of projects that have been prioritised from high to low, based on criteria that reflect the outcomes council is seeking from investment. Local board support for projects can be achieved via grants in non-council owned assets.

9. Pukekohe Rugby Club was granted $89,000 in 2016/2017 toward the development of clubroom facilities at Colin Lawrie Reserve. The club has recently re-scoped the project and construction of a new building to accommodate the rugby and softball clubs is expected to commence in mid-2018.

10. Franklin Local Board has $114,000 in its 2017/2018 work programme from the Locally Driven Initiatives operations budget, to continue implementing recommendations in the plan. The activity description for line number 1405 in the Franklin Local Board Work Programme is:

“Provide grants to groups providing facilities which are identified as high or medium-high in the Franklin Sport and Active Recreation Facilities Plan. Continue to assess the following three projects/facilities for eligibility, in addition to other high priority projects: Karaka Sports Park, Franklin Gymsports, Clevedon Multisport”.

Assessment criteria

11. Nine projects were assessed against the following criteria:

· number of people who will benefit from the facility

· level of alignment with sport and recreation strategic documents

· impact on council’s target groups which include children and young people, especially girls aged 10 – 18 years, Maori, Asian (particularly Indian) and Pacifica (particularly Samoan)

· the willingness of groups to partner and share facilities with other sports codes

· capability of the group leading the project and its track record of developing or improving facilities

· the impact on participation in sport and recreation

· the impact on the use of an existing asset

· extent to which there will be wider community use of the facility.

Projects considered in 2017/2018

12. The following nine projects were eligible for assessment in 2017/2018.

i) Pukekohe Netball Centre: extension of the netball canopy (cost $430,000). High priority.

ii) Franklin Gymsports Incorporated: preparation of a business case for a new gymsports facility (cost: $18,000). High priority.

iii) Counties Manukau Hockey Association Incorporated: renewal of a hockey turf and an upgrade to floodlights (cost: $1.6m (estimate) for turf and $157,000 for floodlights). High priority.

iv) Karaka Sports Park Trust. Development at Karaka Sports Park (cost: $30,000,000 estimate). Medium high priority.

v) Franklin Agricultural and Pastoral Society: development of a new changing rooms / showers / toilet block (cost: $570,000 (two changing rooms) or $1,050,000 (four changing rooms). Medium high priority.

vi) Puni Rugby Football and Sports Club: sealing an area for netball training (cost: $270,000 estimate). Medium high priority.

vii) Clevedon Sports Club Society: adding a deck and storage to the existing Clevedon Bowling Club building to create a multisport facility (cost: $176,623). Medium priority.

viii) Pukekohe Rugby League Club: provision of temporary men’s and women’s toilets/ changing rooms (cost for hired toilets: $10,125 per year. Cost for two hired changing rooms 12,690.00 per year). Medium priority only if community use of fields is guaranteed.

ix) Counties Manukau Tennis Association: resealing four tennis courts totaling 60 metres by 30 metres, to provide a space that can be used for tennis, junior rugby and football (cost estimate: $190,000 which includes flood lights). Medium high priority.

Projects not considered in 2017/2018

13. Projects listed in the plan that are not included for consideration in 2017/2018 are:

A feasibility assessment for a central indoor court hub. The project aims to identify options for a feasibility assessment. Indoor court investment priorities are being investigated through the development of the Regional Indoor Court Strategy. The strategy will be completed in April 2018.

Kariaotahi Surf Lifesaving Club building. Council’s funding agreement with Surf Life Saving Northern specifies that clubs, including Kariaotahi Surf Lifesaving Club, cannot apply for any other council funding for a project. This includes local board funding.

Bombay Multisport Project. The Bombay Multisport Project does not require investment in 2017/2018. The group intends to update its planning documentation. It is expected this will be completed by mid-2018.

Pohutukawa Coast Bike Track Project. This project aims to increase the track network in Maraetai Forest and also link the forest via a track, to Whitford Forest. No progress has been made as the Pohutukawa Coast Bike Club has been focusing on gaining access to Watercare land at Okororo Road, Beachlands.

Waiuku Multisport Project. Construction of changing rooms has been completed. This was funded by LTP funding and additional LDI capex was provided by the local board.

Projects outside the plan

14. The following projects are not included in the 2016 plan. They will be reviewed in 2018/2019 which may result in them being considered as new projects in the plan.

· Franklin Mountain Bike Club – a community pump track in Pukekohe.

· Counties Manukau Tennis Centre - a multisport building at Rosa Birch Park.

Tātaritanga me ngā tohutohu / Analysis and advice

Options considered

15. Options considered are presented below with the pros and cons of each summarised in Attachment A. Each option has a priority level in the Franklin Sport and Active Recreation Facility Plan. The priority level is stated alongside the heading for each below.

Option 1: Pukekohe Netball Centre Incorporated. Extension of an existing canopy to cover two additional netball courts. High priority.

16. Overview: The project is to extend an existing canopy over two netball courts at Bledisloe Park Pukekohe at cost of $430,000. The canopy will enable increased participation in netball training by members as often training is cancelled due to rain. In addition, other community groups will have access to the space under the canopy, including Franklin Basketball Club.

17. Analysis: The project meets seven of the criteria. Pukekohe Netball Centre does not intend to construct the canopy with other codes as key partners. The netball centre has $80,000 to contribute to the cost and is seeking the remaining $350,000 from key funders.

Option 2: Franklin Gymsports Incorporated, Pukekohe. A business case for a new gymsports facility. High priority.

18. Overview: This project is to complete a business case for a new gymsports facility at a cost of $18,000. A business case will provide the evidence the club will require to complete an assessment for the Auckland Sport Sector Facilities Priorities Plan, a critical step to being eligible for non-council funding.

19. Analysis: The project meets six of the criteria. To date, project planning has not included partners however the club is aware that identifying partners in the near future is important to the success of this project. The building is failing and poses a significant health and safety risk to participants. Completing a business case will ensure the club has evidence to support the development of a new facility.

Option 3: Counties Manukau Hockey Association Incorporated, Rosa Birch Park, Pukekohe. Renewal of a hockey turf and upgrade to flood lights. High priority.

20. Overview: This project is to renew a hockey turf and upgrade flood lights at Rosa Birch Park at a cost of $1.6m for the hockey turf and $157,000 to upgrade flood lights. The exiting Turf No. 1 is worn out and in places it is sinking due to poor drainage. The flood lights are more than 30 years old and require upgrading.

21. Analysis: This project meets five of the criteria. The association has not engaged with partners. In addition, it is unlikely that investment would lead to an increase in participation in hockey. Council’s priorities for investment via grant funding for turf renewals are at Colin Maiden Park and Rosedale Park. This grant funding is from a regional budget. Further grant funding will not be available for turf renewals for several years.

Option 4: Karaka Sports Park Trust. Development at Karaka Sports Park, Karaka. Medium high priority.

22. Overview: Karaka Sports Park Trust has been planning for the development of Karaka Sports Park at an expected cost of $30,000,000. The master plan for the park includes facilities for netball, rugby, cricket, tennis and baseball. The trust is planning facility development due to the expected increase in population in the wider Karaka area over the next 30 years.

23. Analysis: This project meets five of the criteria. The funds are not likely to have any impact on the use of the sports park. The project is a significant priority for the local board and is the boards One Local Initiative for advocacy through the 2018 – 2028 long term plan.

Option 5: Franklin Agricultural and Pastoral Society (A and P Society), Pukekohe Showgrounds, Pukekohe. Development of a new changing rooms / showers / toilet block. Medium high priority.

24. Overview: Franklin A and P Society wishes to construct a new changing and toilet block at an expected cost of $570,000 (two changing rooms) or $1,050,000 (four changing rooms). At present, there are no changing rooms for the increasing numbers of visitors who attend a wide variety of events and programmes at the showgrounds. Council leases three hectares for football fields from 1 March - 30 September annually. The lease expires in 2020.

25. Analysis: The project meets five of the criteria. As council has its own programme of providing toilets and changing rooms at public parks, it would only be in exceptional circumstances where considerable public good can be demonstrated that investment via the Sports Infrastructure Development Programme would be considered. The society would need to secure one third of the cost of the facility in order to be eligible to seek grant funding from the one key funder that is known to fund a stand-alone changing and toilet block (Lotteries Grants Board).

Option 6: Puni Rugby Football and Sports Club, Puni Recreation Reserve, Puni (south Pukekohe). Sealing an area for netball training. Medium high priority.

26. Overview: Puni Rugby Football and Sports Club includes members that play netball. The netball players would like to develop a netball court at an estimated cost of $270,000. The court would provide an area for local netball training. When the area is not used for netball training, the group plans to use the space as a car park.

27. Analysis: This project meets three of the criteria. The proposed site is located four kilometres from Pukekohe Netball Centre and there is adequate capacity for training at Pukekohe Netball Centre. Council’s position is to ensure the use of existing facilities is optimised, before constructing new facilities.

Option 7: Clevedon Sports Club Society, Clevedon Sports Park. Adding a deck and storage to the existing Clevedon Bowling Club building to create a multisport facility. Medium priority.

28. Overview: Clevedon Sports Park Society represents four clubs based at Clevedon Sports Park. The society plans to upgrade the existing bowling club building by adding a deck and storage at a cost of $176,623. The building will be used by the bowls, football, rugby and cricket clubs as combined clubrooms.

29. Analysis: The project meets five of the criteria. The impact on participation in sport and recreation and the number of people who will benefit is lower than for other projects that have a higher priority in the plan.

Option 8: Pukekohe Pythons Community Sports Club Incorporated, Nga Hau E Wha marae, Pukekohe – provision of temporary men’s and women’s toilets/ changing rooms. Medium priority, only if community use of fields is guaranteed.

30. Overview: Pukekohe Pythons Community Sports Club Incorporated is based at Nga Hau E Wha marae where the club uses two fields that are maintained by council. The club would like adequate toilets and changing rooms. There is one unisex toilet, owned by the club, and no changing rooms. The cost to hire containers that are fitted out is $10,125 for toilets and $12,690 for two changing rooms.

31. Analysis: The project meets four of the criteria. Provision of toilets and changing rooms for rugby league falls within the scope of Sports Infrastructure Development Programme. There is a significant risk that new facilities may be vandalised. Also, there is no agreed tenure for the club; the club’s lease expired in 2014 and has not been renewed.

Option 9: Counties Manukau Tennis Association, Rosa Birch Park, Pukekohe – resealing four tennis courts totaling 60 metres by 30 metres, to provide a space that can be used for tennis, junior rugby and football. Medium high priority (assessed in January 2018).

32. Overview: Counties Manukau Tennis Association would like to resurface four courts at an estimated cost of $190,000, including floodlights. It is proposed that the four concrete courts be resurfaced with an artificial turf suitable for tennis, but with the level of sand adjusted so the courts could also be used for football and rugby training. Resurfacing the courts will enable greater use of the existing courts but other sports codes.

33. Analysis: This project meets five of the criteria. There is a shortfall of training space for football in Pukekohe. This shortfall is identified within the scope of the Sports Infrastructure Development Programme however, funding to address will not be available for several years. Further project planning work is suggested in regard to surface type so hockey and possibly other groups (in addition to football and junior rugby) can use the surface.

Recommended Options

34. There is $114,000 available in 2017/2018 which is reflected in the recommended amount of funding support for the two preferred options.

35. The preferred options for funding support in 2017/2018 are as follows:

i) Option 1: Pukekohe Netball Centre. Extension of an existing canopy to cover two additional netball courts (cost: $430,000).

The rationale for this is that it is a high priority project in the Franklin Sport and Active Recreation Facility Plan. Also:

· participation will increase meaning members will be more active more often. The canopy will enable more training as training won’t be cancelled.

· a large number of children and young people, particularly girls aged 10 – 18 years will benefit from using the covered courts.

· the centre is identified as a priority netball centre for south Auckland in the Auckland Netball Regional Facilities Plan. The plan states that in south Auckland, priority should be given to maximising the use of existing courts.

· Pukekohe Netball Centre has a proven track record of raising funds to improve facilities.

· the centre is supportive of other groups using the facilities. Franklin Basketball Club has expressed interest in using the courts as basketball hoops can be attached to the canopy.

· There is a region wide shortfall in the provision of covered courts and indoor courts. This is currently being investigated by the sport and recreation team.

· Pukekohe Netball Centre has some funding to contribute and is seeking the balance from key funders such as Foundation North.

ii) Option 2: Franklin Gymsports Incorporated, Pukekohe. Preparation of a business case for a new gymsports facility (cost: $18,000).

The rationale for this is that it is a high priority project in the Franklin Sport and Active Recreation Facility Plan. Also:

· the project has been identified as the third priority by Gymsports New Zealand in the Auckland Sport Sector Facilities Priorities Plan 2017.

· children and young people, especially girls aged 10 – 18 years will benefit from effective planning for a new facility. There is very limited capacity to accommodate more members at the existing facility.

· completing the business plan is the next stage in the process for the club and will ensure that the club has robust documentation in order to progress the project. The process will inform club management about the size of the facility it can afford to operate, based on future membership projections.

· the project can continue and momentum will be maintained for the volunteers involved. The business plan will provide direction for a long-term solution to for future generations of gymnasts. An $18,000 investment will have little impact across other projects compared to the impact it will have on the gymsports project.

· the club has some funding to contribute and is seeking the balance to complete the project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

36. The input and views of the local board have been received at three workshops, held in November and December 2017 and in January 2018.

37. At the workshop in November 2017, options presented to the local board focused on the high and medium high priorities, as described in the 2017/2018 Franklin Local Board work programme. The board requested inclusion of any other projects that are eligible in 2017/2018. The board also requested details on:

· whether basketball can be accommodated at Pukekohe Netball Centre

· more details about the Wairoa Rangers Rugby Club based at Clevedon

· resurfacing tennis courts at Rosa Birch Park.

38. At the December 2017 and January 2018 workshops, the local board indicated support for providing temporary toilets and changing rooms at Nga Hau E Wha as there is no capacity to accommodate Pukekohe Pythons Rugby League elsewhere in Pukekohe. The toilets and changing rooms are a medium priority project in the Franklin Sport and Active Recreation Facilities Plan, only if community use of the fields is guaranteed.

39. The local board indicated support for the Clevedon Sports Park Society project, a medium priority project in the Franklin Sport and Active Recreation Facilities Plan. Whist there will be benefits for the four clubs that have joined the sports partnership, the board recognised that investment will not have the level of impact that it will have on higher priority projects being considered.

40. Franklin Local Board commented that it did not support the Franklin Gymsports Incorporated project as it sees the club should invest in the business case for this project. The board’s position was due to the club receiving a $30,000 grant toward a feasibility study in 2015/2016.

Tauākī whakaaweawe Māori / Māori impact statement

41. The Franklin Sport and Active Recreation Facilities Plan guides decision making to increase community participation in sport and recreation, including an increase in participation for Māori.

42. Within the Franklin Local Board area, 13.2% of the population is Maori.

43. The impact on Māori is likely to be greater than that of general participants. Maori are 70% more likely to participate in netball and 39% more likely to participate in gymnastics than the general Franklin population.

Ngā ritenga ā-pūtea / Financial implications

44. Franklin Local Board has budgeted $114,000 line item 1405 within its 2017/2018 work programme. This line item is within the Locally Driven Initiatives operational budget. Recommendations for grant funding total $114,000.

45. The recommendations do not give rise to any major financial risks.

46. The economic return on investment in the extension of the netball canopy includes fitter and healthier community members. This is due to the increased opportunity it will provide to train under the canopy.

Ngā raru tūpono / Risks

47. Potential risks from investment will be mitigated by having a signed funding agreement with each of the organisations recommended for grant funding. The funding agreement will state how the funding is to be used, and in the case of Pukekohe Netball Centre, that funds will be released once the centre provides confirmation it has raised the balance required.

48. The sport and recreation team has prepared and managed many similar funding agreements. The risk of not achieving the expected outcomes from the recommended grant funding is expected to be low.

Ngā koringa ā-muri / Next steps

49. Should the local board resolve to allocate funding to the recommended projects, then:

· a funding agreement will be developed for each of the two organisations, outlining the terms and conditions for the funding.

· staff from the sport and recreation team will keep the local board informed on progress through local board reporting

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Assessment of Pros and Cons for Projects Considered in 2017/2018	39

Ngā kaihaina / Signatories

Authors

Rose Ward - Sport and Recreation Advisor

Authorisers

Dave Stewart - Manager Sport & Recreation

Rob McGee - Head Of Active Recreation

Nina Siers - Relationship Manager

Franklin Local Board

27 March 2018

Landowner approval request and agreement to lease for new clubrooms for Pukekohe Rugby Football Club Incorporated

File No.: CP2018/03768

Te take mō te pūrongo / Purpose of the report

1. To approve a request for landowner approval and agreement to lease to the Pukekohe Rugby Football Club Incorporated to build new multi-purpose clubrooms on Colin Lawrie Fields, 47 Reynolds Road, Pukekohe.

Whakarāpopototanga matua / Executive summary

2. The Pukekohe Rugby Football Club Incorporated has applied for a landowner approval to construct a new multi-purpose clubroom building on Colin Lawrie Fields. The proposal is to locate new clubrooms in the middle of the park and allow use by other sports codes to improve patronage and utility of the fields into the future.

3. One of the club’s funding agreements lapses in May 2018. The club wishes to secure landowner approval to undertake regulatory and building consents prior to that date.

4. The club will pay for and own the building. It may seek assistance from the local board for associated parks infrastructure.

5. The club is entering into an agreement with Pukekohe Softball Club Incorporated with regard to shared use of the facility.

6. Some trees may need to be removed or relocated to accommodate the new clubrooms.

7. Specialist staff support the proposal because it meets local board objectives..

8. The recommendation is to grant landowner approval and an agreement to lease for the proposal with approval of detailed design and conditions to be delegated to the Manager Land Advisory Services.

9. An important condition of the approval will be that the club enters into a memorandum of understanding with the softball club to ensure an enduring agreed use, maintenance, cost and responsibility sharing of the facility.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approve the request for landowner approval by the Pukekohe Rugby Football Club Incorporated, to build a new multi-purpose clubroom facility on Colin Lawrie Fields, subject to all other required regulatory consents and agreements being obtained by the club.

b) approve the delegation of detailed design and conditions of landowner approval to the Manager Land Advisory Services.

c) grant an agreement to lease for the land indicated in Attachment B at Colin Lawrie Fields, 47 Reynolds Road, Pukekohe to Pukekohe Rugby Football Club Incorporated for two years commencing 1 April 2018 with a one-year right of renewal.

d) grant, upon the completion of the building project and issue of a building Code Compliance Certificate, a community lease to Pukekohe Rugby Football Club Incorporated subject to the following terms and conditions:

i) term - 10 years from the date of issue of a building Code Compliance Certificate with one 10-year right of renewal;

ii) rent – $1.00 per annum if demanded;

iii) provision of a community outcomes plan as approved at the time and attached to the lease document;

e) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012

Horopaki / Context

10. The club has been a principal user of Colin Lawrie Fields since 1980 and is a current lessee of Auckland Council. Other users are the Pukekohe Softball Club, Metro Cricket Club, with the park used for touch rugby, scouts, and local school events. The land is held in fee simple by council as a recreation reserve, is zoned for active recreation and is subject to the Reserves Act 1977.

11. With intensification and a projected population increase of 50,000 people by 2050, the council’s strategic plans for sports fields become more important. Making better use of land and buildings on existing parks is a prime consideration of requests for new buildings. By proposing a multi-use building rather than a stand-alone single code clubroom, the club’s proposal meets council’s long term aims.

12. The club recognises that the council’s Sport and Recreation Strategic Action Plan advocates for shared use multi-purpose facilities on parks where different sports codes can concentrate activity to raise patronage and share in benefits. The club has engaged with the Pukekohe Softball Club and Metro Cricket Club in this regard.

13. Early plans to establish senior clubrooms focused on building above the existing junior clubrooms. This proved to be too costly so other options were examined along the ridge between the two sets of fields.

14. Discussions with the club resulted in staff agreeing to assess potential locations for a building and workshop them with the local board in January 2018. Four locations were assessed for an indicative clubroom footprint (Attachment A).

15. Of those, option four has been agreed by the club. It is considered to have the most mutual benefit to rugby and softball, and provides the best vantage and views over the park. The options were presented to the local board at a workshop on 30 January 2018. The local board asked to receive a report for consideration.

16. The club successfully applied for funding from Foundation North and the New Zealand Lotteries Commission. A bank loan has also been negotiated and the expected build cost is in the region of 1.2 - 1.5 million dollars.

17. One of the above funding agreements will lapse in May 2018 which could see the loss of $300,000 for the proposed build. The club is keen to secure landowner approval and an agreement to lease and begin consenting processes prior to this date.

Tātaritanga me ngā tohutohu / Analysis and advice

18. Four building location options were identified and assessed (attachment A)

19. Option 1: Western Ridge.
It is closest to the number one rugby field, with views over field four. This option would suit rugby activity only and have little utility for other users. Requires cypress to be removed.

20. It Is in a poor soil and flood prone location and requires least sealed area. The location is not preferred as it does not provide for multi-use as well as other options do.

21. Option 2: Mid Ridge.
This option is too distant from the number one field but with good view of the southern fields and access to the softball diamond. It will require cypress to be removed. The tree grove obstructs views to softball and number one field. It would require a number of the trees to be removed in order to obtain views of the fields which is not considered acceptable.

22. It requires the longest length of sealed area. With the removal of cypress trees to open the park up it is important not to ‘split’ the park with a long access road.
The option falls outside of the flood prone area.
Although the most central location, it does not serve the needs of rugby well and is not a preferred option.

23. Option 3: Tree Grove.
This option is close to the main rugby field but has poor views of any other field and limited view of softball diamond. It will require a number of grove trees to be removed or transplanted. This would adversely affect the grove and result in too many of the trees being removed or affected.

24. The option requires more sealed area than options one and four. It falls within a flood prone area. This is not a preferred option as the effect to the grove is too great and it is too far removed from the southern fields.

25. Option 4: Corner location.
This option affords good views of the number one field, softball diamond and southern fields if the design provides 360 degree viewing ability.

26. It requires cypress trees to be removed and the transplanting, removal or crown lifting of three to four of the existing grove trees. It is considered that a foot print for the new building can sit on the outside edge of the grove without undue effect to the grove – which has been deliberately planted and provides an area of shade and amenity. Retention of the grove’s integrity is important so the applicant would work with arborists to determine which trees would be affected and how to manage them. An alternative to removal is crown lifting to allow views to the sports surfaces.

27. The option requires less sealed area than options two and three. It falls outside the flood prone area and provides g Good opportunity for bank seating and wrap-around decking.
This is the staff and club preferred option and was supported by the local board at the 30 January workshop.

28. Council arborists, Community Facilities and Community Services staff have no objection to removal of some aged cypress trees which are now out of context with the site. Some could be removed to allow for the new building and also allows views across the park and reduce the ‘divide’ between the northern and southern fields.

Proposed lease conditions

30. The proposed new building would be sited on part of Lot 1 DP 87259 comprising 4.4427 hectares and contained in NA44D/1090 held in fee simple by Auckland Council as a classified recreation reserve and part of Lot 1 DP 163078 comprising 3.2809 hectares and contained in NA98B/505 held in fee simple by Auckland Council as an unclassified recreation reserve. Rugby activity is contemplated in the 1995 Franklin District Council Colin Lawrie Fields Reserve Management Plan.

31. The activity supported by a new community lease to the club is in conformity with an approved reserve management plan and prior public notification would not be required. Iwi consultation would be carried out as this is an important step in council’s commitment to Māori.

32. An agreement to lease with Pukekohe Rugby Football Club Incorporated will bridge the time between the approvals described in this report and building completion. This provides the club security of tenure to apply for all necessary consents, funding and resources. A term of 2 years is recommended and if required a renewal of 1 year can be granted.

33. Upon the completion of the building project and issue of a building Code Compliance Certificate it is recommended a lease be granted for 10 years with one 10-year right of renewal subject to terms and conditions of the Reserves Act 1977 and the Community Occupancy Guidelines 2012. A community outcomes plan will be negotiated with the group when the lease is issued and will be a schedule to the lease.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

34. Four potential locations were workshopped with the Franklin Local Board on 30 January 2018 where a preferred location (4) was identified. Specialist staff support the proposal because it meets a stated objective of the local board to provide outdoor space and community facilities that support growth, and helps ensure the best possible use of existing outdoor space and community facilities.

35. In this case the proposal is about accommodating expected growth and make better use of existing facilities.

36. In terms of its location A central location for the new clubrooms will be of long term benefit to the entire park.

37. A building in the option 4 location,(Attachment A) will be partially visible from residential sites on hills nearby but will be shielded by the grove of trees in which it sits. It is not likely to have an impact on the visual environment or amenity of the park if recessive colours are used.

38. The positive benefits of the building will be a central position affording views to the number one rugby field, the softball diamond and the southern fields. It also provides for increased surveillance of the park.

39. The old, green existing storage sheds will be removed to declutter the park. Increased patronage and activation of the park is also likely, with the clubroom being a destination location on the park.

40. The local board was provided with the options and potential impacts on 30 January 2018 and has agreed to consider the proposal through this report.

41. The Club has since asked the board to consider meeting some of the costs of extending sealed pedestrian and service vehicle access to the club, and any amenity lighting, however those costs are yet to be quantified.

Tauākī whakaaweawe Māori / Māori impact statement

42. The club building will provide opportunity for people to engage in active recreation and is likely to meet Māori outcomes in that respect.

43. The land is held in fee simple by the council and already developed as an active sports park. No specific engagement with Māori has occurred but will be undertaken as part of the lease notification process.

44. Overall it is considered that Māori outcomes and opportunities will be enhanced by the new clubrooms on the park.

Ngā ritenga ā-pūtea / Financial implications

45. Any resourcing is likely to be operational and of a nature that provides general amenity to all park users. The scale of any funding will be limited to sealed area and amenity lighting.

46. Costs involved in the preparation of lease documents are borne by Auckland Council.

47. Financial risks of landowner approval are low as the club’s ongoing viability, finances and governance are strong. There will be a security and activation benefit of the building’s central location and additional activity in the park.

Ngā raru tūpono / Risks

48. There are no significant risks of the proposal to council of a land owner approval and agreement to lease.

49. Legal and regulatory matters will be completed through resource consenting and the community lease process.

50. Strategically the proposal meets council’s direction and there is likely to be an improvement in activation, sightlines, security and circulation with the area around the club rooms being easier to maintain.

51. In terms of the building’s management, a formal agreement between its owners and users will set out responsibilities from the governance level down to shared responsibilities, usage and maintenance.

Ngā koringa ā-muri / Next steps

52. If a landowner approval is granted, next steps are approval conditions, detailed design and regulatory consenting processes.

53. If an agreement to lease is granted a deed of lease will be drafted and sent to the group for perusal and signing.

54. Negotiations to conclude a formal agreement between the clubs and users will be required to ensure an enduring relationship.

55. The local board has the power to grant both the landowner approval and agreement to lease.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Pukekohe Rugby Club site options 1-4	57
b ⇩	Pukekohe Rugby Club site plan new clubrooms	63

Ngā kaihaina / Signatories

Authors

Allan Christensen - Senior Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

27 March 2018

Lease for additional premises at Rosa Birch Park, Beresford Street, Pukekohe

File No.: CP2018/03372

Te take mō te pūrongo / Purpose of the report

1. To grant a lease for additional premises for the existing hockey turfs at Rosa Birch Park, Beresford Street, Pukekohe to Counties Manukau Hockey Association Incorporated.

Whakarāpopototanga matua / Executive summary

2. Counties Manukau Hockey Association Incorporated holds a lease for land containing a clubroom and hockey turfs at Rosa Birch Park, Beresford Street, Pukekohe. The lease was granted from 1 November 1990 for 20 years, with one 20 year right of renewal. The 2010 renewal was approved and expires on 31 October 2030.

3. Plans had been in place for a second set of hockey turfs on the site and these were installed in 2011. Due to an oversight, although consent was granted for the turfs in 2010, the lease for the additional land was not arranged.

4. The association is successfully operating the second set of hockey turfs and staff recommend that a lease for additional premises be granted for the site outlined in Attachment A. The lease would contain the terms and conditions of the original lease to the Association and expire on 31 October 2030.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) grant a lease for additional premises to Counties Manukau Hockey Association Incorporated at Rosa Birch Park, Beresford Street, Pukekohe (Attachment A) subject to the following terms and conditions:

i) term: commencing 1 April 2018 to 31 October 2030

ii) rent – $1.00 plus GST per annum if requested

iii) all other terms and conditions in accordance with the deed of lease to Counties Manukau Hockey Association Incorporated dated 8 February 1991 with subsequent amendment and renewal, the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki / Context

5. Counties Manukau Hockey Association Incorporated was granted a community lease for land at Rosa Birch Park, Beresford Street, Pukekohe from 1 November 1990 for a period of 20 years, with one 20 year right of renewal expiring on 31 October 2030. The Association has placed improvements upon the land in the form of clubrooms and artificial hockey turfs.

6. The original lease in 1990 contemplated a second set of hockey turfs to be installed by the Association at a later time. As this improvement was to be some years away, a variation to the original lease in 1991 saw the leased area reduced to include only the present clubrooms and hockey turfs. The present leased area can be seen in Attachment A.

7. Throughout 2010, plans for the second set of hockey turfs were consolidated and a memorandum of understanding entered into between Franklin District Council and Counties Manukau Hockey Association Incorporated for the installation of the turfs. The Association received grants, did its own fundraising, and received a council grant and a loan which it has subsequently paid back.

8. In 2011, the second set of artificial hockey turfs were installed on the site. Consent was granted but due to an oversight at the time a lease for additional premises was not arranged.

Tātaritanga me ngā tohutohu / Analysis and advice

9. The association is successfully operating the second set of hockey turfs, has in excess of 2000 members and affiliated members from the surrounding area, and the clubrooms and turfs are utilised each day of the week.

10. Staff recommended that a lease for additional premises be granted for the site of the installed second hockey turfs as outlined in Attachment A. The additional land also incorporates the small parking area outside the clubrooms which is solely used by the Association as an access and utilities area.

11. The land at Rosa Birch Park is described as Lot 1 & 2 DP 204741 contained in NA133C/376 (Limited) and Part Allotment 46 Pukekohe Parish contained in NA51D/1158 (Limited). The land is held in fee simple by Auckland Council and subject to the Local Government Act 2002. When purchased, it was set aside for recreation purposes in the District Plan and the lease is appropriate to these purposes.

12. The lease for additional premises will operate in accordance with the terms and conditions of the original deed of lease to Counties Manukau Hockey Association Incorporated dated 8 February 1991; with its subsequent amendment and renewal and expiry on 31 October 2030. The lease will operate in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. The recommendations within this report fall within the local board’s allocated authority relating to the local, recreation, sports and community facilities.

14. The development of Rosa Birch Park meets the board’s 2017 local board plan objective of outdoor space and community facilities that support growth.

15. The recommendations have been discussed in the past at local board portfolio meetings and at a local board workshop in relation to the 2016/2017 Community Leases Work Programme.

Tauākī whakaaweawe Māori / Māori impact statement

16. Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Māori. Participation in the Counties Manukau Hockey Associations activities is open to all people and includes many ethnicities including Māori.

17. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

18. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Auckland Unitary Plan and local board plans.

Ngā ritenga ā-pūtea / Financial implications

19. All costs involved in the preparation of lease documents are borne by Auckland Council.

Ngā raru tūpono / Risks

20. There are no risks associated with the granting of the lease for additional premises as the turfs are installed on site and well used. The grant is to correct a past oversight.

21. If the additional turfs are not included in the leased area this may materially affect the club’s ability to undertake its core activities. Since the existing lease was put in place, the club has invested significant funds in these improvements and assets for the betterment of the sport of hockey in Franklin.

Ngā koringa ā-muri / Next steps

22. If granted, the deed of lease for additional premises will be drafted and sent to the group for perusal and signing.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site Plan for additional premises Counties Manukau Hockey	69

Ngā kaihaina / Signatories

Authors

Christine Benson, Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

27 March 2018

Licence to Occupy and Manage the Waiuku Memorial Town Hall

File No.: CP2018/00889

Te take mō te pūrongo / Purpose of the report

1. To grant the West Franklin Community Trust a licence to occupy and manage the Waiuku War Memorial Town Hall.

Whakarāpopototanga matua / Executive summary

2. In 2014, the Franklin Local Board reviewed hall and reserve management and operation in the local board area.

3. A community-led operating model was approved by the local board, providing opportunity for the community to operate and manage local facilities.

4. The West Franklin Community Trust was recommended by an evaluation panel, comprising local board members, to operate the Waiuku War Memorial Town Hall using the community-led model.

5. The local board granted a licence to the trust in March 2015 for a three year term. Issues relating to this agreement arose at the time and have been resolved.

6. This report recommends that the local board grant a new approval, enabling the licence and funding agreement to be issued from 2018 for a three year term.

7. It is also recommends the original resolution is revoked and superseded by the new resolution.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) revoke part (b) (i) of resolution FR/2015/33 of 24 March 2015 granting the West Franklin Community Trust a licence to occupy and manage the Waiuku War Memorial Town Hall.

b) grant a licence to occupy and manage to the West Franklin Community Trust for the Waiuku War Memorial Town Hall at 80 Queen Street, Waiuku (attachment A) subject to the following terms:

(i) term – three years commencing from date of final approval

(ii) rent – $1.00 per annum if requested

(iii) the trust signing a licence to occupy and manage and funding agreement

(iv) the trust establishing a sub-committee to manage the hall.

c) approve a funding agreement with an initial start-up payment of $1000, from the Franklin Local Board Community Response Fund 2017-2018.

d) note all terms and conditions of the licence will be in accordance with council’s Deed of Licence for rural halls, and council’s standard funding agreement.

Horopaki / Context

8. In 2014, the Franklin Local Board approved a community-led hall management model for the rural halls in the Wairoa subdivision and the Waiuku War Memorial Town Hall, 80 Queen Street, Waiuku.

9. Under the model, governance and strategic responsibility is retained by the local board and management and operations is allocated to appointed hall committees. The committee are either incorporated societies or charitable trusts.

10. Criteria were approved by the local board to identify suitable groups to manage the halls. Local board members were appointed to panels evaluate committee applications.

11. The panel accepted the West Franklin Community Trust’s application to manage the hall. This was approved by the local board on 24 March 2015 (FR/2015/33).

12. The trust was incorporated as a charitable trust on 17 November 2009. Membership comprises local people with a keen interest and passion for local issues and places.

13. Conditions of this agreement were to be met by 1 July 2015, including:

(i) amendment to the trust’s constitution or registration of the hall committee as an incorporated society

(ii) signing of a council licence to occupy and manage the premises and a funding agreement for a $1000 one-off start-up payment

(iii) provisions of an agreement between the Backstage Theatre group and the trust for long term use of the hall’s theatre, to the approval of council.

14. At the time, the trust was unwilling to sign a licence or funding agreement due to concerns about the amount of funding available. These issues have now been resolved and the trust is willing to sign an agreement to formalise the arrangement.

Tātaritanga me ngā tohutohu / Analysis and advice

15. Conditions (i) and (iii) of the 2015 resolution have now been met:

· the trust amended its Deed of Trust on 15 September 2015 to establish a sub-committee to run the hall. The sub-committee will become operational after signing the licence

· an agreement with the Backstage Theatre group has been provided by the trust and approved by council’s legal team.

16. Condition (ii) will be provided if the licence is granted by the local board.

17. Due to the time taken to work though the details of an agreement with the group, it is recommended that the 2015 resolution be revoked. If the original approval date of 1 July 2015 was observed the licence would expire in June 2018. This would result in further approval by the board.

18. The trust has requested that an option to renew is included in the licence, on the understanding that both parties comply with the licence and operating terms at the time of renewal.

19. A right of renewal clause is not recommended. Any renewal would be reported to the local board for approval. The three year term in the proposal allows for an assessment of the success of the agreement after the initial term.

20. The right to renew has not been included in previous licences issued to rural hall committees transitioning to the community-led model.

Public notification and stakeholder consultation

21. Under the Local Government Act 2002, the issue of a licence to occupy and manage the hall requires public notification and iwi consultation.

22. Consultation was undertaken during February and March 2018. No feedback on the proposal was received during the public consultation process. Information on iwi consultation is provided below.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

23. The recommendations within this report fall within the local board’s authority relating to the local, recreation, sports and community facilities.

24. Members of the local board were appointed to the 2015 evaluation panel.

Tauākī whakaaweawe Māori / Māori impact statement

25. Consultation with local iwi resulted in the following:

· Ngāi Tai Ki Tāmaki has indicated it has no further interest in the application

· Ngāti Te Ata requested further information on the proposal which was supplied. No further correspondence has been received from them

· Ngaati Whanaunga requested support from council to assist them in assessing the proposal, which was provided. No further correspondence has been received

26. Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. These commitments are articulated in the Auckland Plan, Long-term Plan, Unitary Plan and local board plans.

Ngā ritenga ā-pūtea / Financial implications

27. Under the community-led operating model, future revenue will be retained by the trust to offset operating costs. The trust will have the potential to grow revenue to support the operation.

Ngā raru tūpono / Risks

28. If the licence to occupy and manage is not granted, there is a risk that a new community group will need to be identified or the hall will return to being managed wholly by council.

29. Granting the licence to the trust will ensure a local group with relevant knowledge, expertise and existing local relationships is managing the hall in for the community.

Ngā koringa ā-muri / Next steps

30. If the licence is granted, staff will implement the following:

· the licence to occupy and manage and funding agreement will be signed by both parties

· a property inspection of the site will be completed

· relevant stakeholders will be advised of the handover date

· the $1000 start-up payment will be made to the trust

· ongoing support will be provided by the Franklin Rural Halls Advisor and updates provided to the local board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waiuku War Memorial Town Hall Licensed Area Plan	75

Ngā kaihaina / Signatories

Authors

Jane Cain - Local Board Advisor

Authorisers

Nina Siers - Relationship Manager

Graham Bodman - General Manager Arts, Community and Events

Franklin Local Board

27 March 2018

New Road Name Approval for the residential subdivision by Beachlands Avenues Limited at 101 Jack Lachlan Drive, Beachlands

File No.: CP2018/03200

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Franklin Local Board, for new road names for roads created by way of subdivision at 101 Jack Lachlan Drive, Beachlands.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Cadwil Drive’ and ‘Marine Garden Crescent’ (applicant’s preferred road names), ‘Whakaute Drive’ and ‘Pohutu Crescent’ were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted and multiple responses were received. Te Ahiwaru Waiohua were not opposed to the proposed names but deferred interest to Ngai Tai Ki Tamaki, who did not provide feedback. Ngati Paoa also deferred interest to other mana whenua with lead cultural interest. Ngaati Te Ata Waiohua supported the names ‘Whakaute Drive’ and ‘Pohutu Crescent,’ but did not support the names ‘Cadwil Drive’ and ‘Marine Garden Crescent.’

5. The names ‘Cadwil Drive’ and ‘Marine Garden Crescent’ proposed by the applicant and the alternative names ‘Whakaute Drive’ and ‘Pohutu Crescent’ are put forward for approval by the Local Board.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road names ‘Cadwil Drive’ and ‘Marine Garden Crescent,’ proposed by the applicant, for the new roads created by way of subdivision at 101 Jack Lachlan Drive, Beachlands while noting that ‘Whakaute Drive’ and ‘Pohutu Crescent,’ also meet the road naming criteria.

b) that the road names, ‘Angiangi Crescent’ and ‘Marangai Place’ be applied to the extensions of the relevant roads created by way of subdivision at 110 Jack Lachlan Drive, Beachlands.

Horopaki / Context

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The residential subdivision will be serviced by two new roads off Ninth View Avenue and extensions to two existing roads (Marangai Place and Angiangi Crescent).

The applicant has proposed the following names for consideration for the roads created as part of the development at 101 Jack Lachlan Drive, Beachlands:

Preference	Proposed New Road Name (Road 10)	Meaning
Preferred Name	Cadwil Drive	Cadwil is a fictional word, being a composition of the developer’s name.
First Alternative	Whakaute Drive	Whakaute means respect and is one of the core values of the Beachlands School.

Preference	Proposed New Road Name (Road 11)	Meaning
Preferred Name	Marine Garden Crescent	Beachlands was known as the Marine Garden Suburb in the 1920s.
First Alternative	Pohutu Crescent	Pohutu means splash or surf but is also short for Pohutukawa, with Beachlands being on the Pohutukawa Coast.

Road Number	Name of extension
Road 12	Angiangi Crescent.
Road 13	Marangai Place

Figure One: Location and layout of new roads.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

9. The applicant’s preferred road names ‘Cadwil Drive’ and ‘Marine Garden Crescent’ meet all the criteria of the road naming guidelines, as do the alternative road names proposed.

10. The proposed suffixes of ‘Drive’ and ‘Crescent’ are appropriate as they reflect the physical characteristics of the proposed roads.

11. As the applicant’s preferred names (‘Cadwil Drive’ and ‘Marine Garden Crescent’) meet the criteria, they are recommended for consideration for approval while noting that the names ‘Whakaute Drive’ and ‘Pohutu Crescent’ are also appropriate as they comply with all the criteria of the road naming guidelines.

12. The names ‘Marangai Place’ and ‘Angiangi Crescent’ were recently approved at the Franklin Local Board meeting on 27/02/18 (resolution number FR/2018/12). As these names have previously been referred to iwi and NZ Post, and approved by the Local Board, the extensions to these road names are appropriate.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

14. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

15. The relevant iwi groups were consulted and the following feedback was received:

· Te Ahiwaru Waiohua was not opposed to the proposed names and supported feedback from Ngai Tai ki Tamaki if received. No response was received from Ngai Tai ki Tamaki.

· Ngaati Te Ata supported the names ‘Whakaute Drive’ and ‘Pohutu Crescent,’ but did not support the names ‘Cadwil Drive’ and ‘Marine Garden Crescent’.

· Ngati Paoa deferred interest to other mana whenua with lead cultural interest.

16. NZ Post was also consulted, who confirmed that all names were acceptable.

Ngā ritenga ā-pūtea / Financial implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Ngā raru tūpono / Risks

18. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Ngā koringa ā-muri / Next steps

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Danielle Ter Huurne – Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Nina Siers - Relationship Manager

Franklin Local Board

27 March 2018

Road Name Change Approval for a Private Way with access off 463 Runciman Road, Runciman

File No.: CP2018/03196

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Franklin Local Board, to revoke the approved road name “Awahiwi Rise’ for the Private Way created by way of subdivision at 463 Runciman Road, Runciman and use the first alternative ‘Korowai Rise’.

Whakarāpopototanga matua / Executive summary

3. The road name ‘Awahiwi Rise’ was approved at the local board meeting on 28 November 2017 (resolution FR/2017/204). At the time ‘Awahiwi Rise’ was the preferred road name with ‘Korowai Rise’ being the first alternative and ‘Landview Rise’ the second alternative.

4. All names were determined to meet the road naming guideline criteria.

5. After further deliberation the applicant’s now wish to change the name of the Private Way from ‘Awahiwi Rise’ to ‘Korowai’ Rise.

6. Local iwi groups were consulted with the previous road naming and Ngati Te Ata referred consultation back to Ngati Tamaoho. Ngati Tamaoho proposed the following names in no particular order: Korowai, Kahukura, and Waiwaia. The applicant’s preferred road name of ‘Korowai Rise’ has been taken from this list.

7. The name ‘Awahiwi Rise’ has not been used on any road name signage to identify the Private Way.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, rescind resolution number FR/2017/204 (dated 28 November 2017) applying to the road name ‘Awahiwi Rise’.

b) Consider for approval, the name ‘Korowai Rise’ to replace ‘Awahiwi Rise’.

Horopaki / Context

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

10. Resource Consent was granted by Auckland Council to undertake a subdivision at 463 Runciman Road, Runciman (SUB60077293, R/VCC/2016/1347). The subdivision created a Private Way serving more than 5 lots and therefore needed road naming.

11. On 28 November 2017, at the Franklin Local Board meeting, the applicant’s preferred road name ‘Awahiwi Rise’ was approved (resolution FR/2017/204).

12. The applicant has now applied to change the name from ‘Awahiwi Rise’ to ‘Korowai Rise’ which was originally given as the first alternative name and was suggested by the local iwi.

The applicant wishes to change the approved name for the following new road name:

Road	Proposed New Road Name	Meaning
Awahiwi	Korowai	A symbol of prestige and mana. Worn as a cloak made from the fine fibres of harakeke called muka. Then delicate feathers of birds were woven into the fibres

Figure One: Location and layout of new road.

Tātaritanga me ngā tohutohu / Analysis and advice

13. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

14. All proposed road names have been considered to meet the assessment criteria of the Auckland Council Road Naming Guidelines.

15. The proposed suffix ‘Rise’ is considered appropriate as ‘Rise’ means ‘Roadway going to a higher place or position’.

16. As the applicant’s preferred name (Korowai Rise) meets the criteria, it is recommended for approval.

17. The proposed name was sent to NZ Post for feedback, and the Address Specialist advised that the name was acceptable.

18. LINZ had no concerns with the name put forward.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

20. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

21. The proposed road names were previously sent to the relevant iwi groups for the original road naming consultation process, and response was received from Ngati Te Ata who referred consultation back to Ngati Tamaoho. Ngati Tamaoho proposed the following names in no particular order:

a. ‘Korowai’ -

meaning a symbol of prestige and mana. Worn as a cloak made from the fine fibres of harakeke called muka. Delicate feathers of manu (birds) were woven into the fibres, the birds being the Kiwi, Kaakaa, Tui, Kuukuu, Korimako, Kookako, the extinct Huia and many other native manu;

b. ‘Kahukura’ –

is the same description as Korowai, it is another garment that was worn as a cloak, the only difference being the feathers being all red, a colour that denoted a rangatira/chief. Kahukura is also a personification of the rainbow; and

c. ‘Waiwaia’ – beauty, beautiful.

22. Ngati Tamaoho further commented “Keeping within the landscape features in an around Ramarama and its once ancient forest and wetland that were home to many wildlife that sustained our tupuna where ancient terrace and pit sites to the south of the development have been recorded predating the mid 1700’s and the ancient connections to Maketu Pa to the east. Ngati Tamaoho appreciates the opportunity to put forward names that reflect and acknowledge the ancient landscape.”

23. All these names are in accordance with the road naming guideline criteria. The applicant has chosen the name ‘Korowai’ from this list as the preferred name.

Ngā ritenga ā-pūtea / Financial implications

24. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Ngā raru tūpono / Risks

25. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Ngā koringa ā-muri / Next steps

26. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Lesley Wood - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Nina Siers - Relationship Manager

Franklin Local Board

27 March 2018

2018 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2018/03333

Te take mō te pūrongo / Purpose of the report

1. To inform local boards about the Local Government New Zealand Annual Conference and General Meeting in Christchurch Sunday 15 July 2018 to Tuesday 17 July 2018 and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua / Executive summary

2. The Local Government New Zealand Annual Conference and General Meeting take place at Christ’s College from 12 noon on Sunday 15 July 2018 to 1pm on Tuesday 17 July 2018.

3. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, staff recommend that one member per local board attend.

4. In addition to the official delegates, Local Government New Zealand requires prior notice of which local board members plan to attend the Annual General Meeting. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday, 13 April 2018 so that this information can be provided to Local Government New Zealand.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) nominate one elected member to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday 15 July 2018 to Tuesday, 17 July 2018.

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team by Friday 13 April 2018 to ensure that they are registered with Local Government New Zealand.

Horopaki / Context

5. This year the Local Government New Zealand (LGNZ) conference and Annual General Meeting (AGM) will be held at the Christ’s College, Christchurch, from Sunday 15 July 2018 to Tuesday 17 July 2018. The AGM will commence at 12.00pm on Sunday 15 July 2018 with the conference programme commencing at 4.15pm on Sunday 15 July and concluding at 1.00pm on Tuesday 17 July 2018.

6. The conference programme has the theme “We are firmly focused on the future: Future-proofing for a prosperous and vibrant New Zealand”. The full programme is attached as Attachment A.

7. The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

8. Elected members who hold LGNZ roles are:

Mayor Phil Goff	Metro Sector representative on the National Council
Councillor Penny Hulse	Chair of Zone One and Zone One representative on National Council, Member Conference Committee
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector
Councillor Wayne Walker	Auckland Council representative on Zone One
Councillor Alf Filipaina	LGNZ Te Maruata Roopu Whakahaere
Councillor Richard Hills	Member Policy Advisory Group
Waitemata Local Board Chair Pippa Coom	Member Governance and Strategy Advisory Group

9. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles.

10. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

· two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

11. Delegates in 2017 were:

· Mayor Phil Goff

· Deputy Mayor Bill Cashmore

· Councillor Penny Hulse

· Local board chairperson Pippa Coom

12. The Governing Body will also consider an item on conference attendance at its meeting on 23 March 2018 which includes the recommendation that Mayor Phil Goff and the other Governing Body members chosen to be the delegates to the AGM be approved to attend the conference, and that other councillors be chosen to attend so that up to a total of six Governing Body members can attend the conference.

Tātaritanga me ngā tohutohu / Analysis and advice

13. Local board members are invited to attend the conference. In 2018, with the venue in Christchurch and given the cost of elected member attendance, it is recommended that one member per local board attend.

14. This means that a maximum of 27 Auckland Council elected members would attend the conference.

15. Delegates who attend are encouraged to report back to their local boards.

16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 13 April 2018 so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The LGNZ Annual conference has relevance to local board members and their specific roles and responsibilities.

Tauākī whakaaweawe Māori / Māori impact statement

19. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 14 July 2018.

Ngā ritenga ā-pūtea / Financial implications

20. The normal registration rate is $1,410 (early bird) or $1,510 (standard).

21. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as contained in the Kura Kawana Programme.

Ngā raru tūpono / Risks

22. The key risk is of delayed decision making impacting costs – the sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights.

Ngā koringa ā-muri / Next steps

23. Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Conference Programme	93

Ngā kaihaina / Signatories

Authors

Linda Gifford - Kura Kāwana Programme Manager

Authorisers

Kerri Foote - Local Board Services Improvements Manager

Louise Mason - General Manager Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

27 March 2018

Franklin Local Board Governance Forward Work Calendar

File No.: CP2018/03554

Te take mō te pūrongo / Purpose of the report

1. To consider the monthly update of the Franklin Local Board governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2. This report provides an update of the Franklin Local Board governance forward work calendar. A schedule of key decisions that will come before the board at business meetings over the next year is attached (Attachment A).

3. The calendar aims to support the local board’s governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be regularly updated, to ensure that formal reporting milestones for new projects are added to the schedule. Sitting behind the publicly reported calendar is a less formal but more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

5. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales. (Resolution number FR/2017/82).

6. The March 2018 update shows that there are still delays in some of the regional policy and strategy items and the need to seek more certainty on work programming from staff supporting regional committees.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) note the March 2018 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar’).

Horopaki / Context

7. The governance forward work calendar brings together reporting on all of Franklin local board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response. Inclusion on a formal business meeting agenda will allow greater transparency for the public.

8. Sitting behind the publicly reported calendar is a more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

9. The forward work calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a high-level categorisation of the work of local boards.

10. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales. (Resolution number FR/2017/82).

Tātaritanga me ngā tohutohu / Analysis and advice

11. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. All local boards have been receiving governance forward work calendars on their business meeting agendas. This will support more effective management of the local board’s governance work.

Tauākī whakaaweawe Māori / Māori impact statement

13. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

15. This report is a point in time of the governance forward work calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

16. Staff will review the calendar each month and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Governance forward work calendar - March 2018	99

Ngā kaihaina / Signatories

Authors	Anthea Clarke - Democracy Advisor
Authorisers	Nina Siers - Relationship Manager

Franklin Governance Forward Work Calendar 2018-2019 (as at 20 March 2018)

Month	Topic	Purpose	Governance Role
2018
March	Transport monthly report	Confirm advocacy priorities	Setting direction, priorities, budget
	Request for feedback on proposed approach to preventing kauri dieback in the Hunua Ranges	Confirm board position and feedback	Input to regional decision making
	Franklin Sport and Active Recreation Facilities Plan – allocation of funding for projects in 2017/2018	Determine allocation of funding	Local initiatives/specific decisions
	Lease for additional premises at Rosa Birch Park, Beresford St Pukekohe	Confirm board position	Local initiatives/specific decisions
	Appointment of Local Board Member to Local Government NZ Zone One Committee	Confirm board position	Local initiatives/specific decisions
	2018 Local Government New Zealand Conference and Annual General Meeting	Formal approval	Local initiative/preparing for specific decisions
	Corporate Accommodation Disposal Recommendation	Confirm board position and feedback	Input to regional decision making
	Licence to Occupy and Manage the Waiuku Memorial Town Hall	Review progress with projects	Local initiatives/specific decisions

April	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quick response grants round three	Determine allocation of funding	Local initiatives/specific decisions
	Long-term plan – local board advocacy	Confirm advocacy priorities	Setting direction, priorities, budget

May	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quarterly report – quarter three	Check in on performance/inform future direction	Oversight and monitoring
	Heritage Asset Management Plan	Confirm board position	Input to regional decision making
	Representation review overview	Provide direction on preferred approach	Input to regional decision-making
	Review of Rates Remission and postponement policy	Provide feedback on policy options	Input to regional decision-making
	LTP/LBA - Financial decisions for consideration by the governing body	Confirm board position	Setting direction / priorities / budget
	Panuku Auckland Local Board Six-Monthly report	Receive update on progress	Oversight and monitoring

June	Transport monthly report	Review progress with projects	Oversight and monitoring
	Local community grants round two	Determine allocation of funding	Local initiatives/specific decisions
	Local Board Agreement 2018/19, Work programmes by activity, Fees and charges schedule	Formal approval	Setting direction / priorities / budget
	Homelessness review	Provide direction on preferred approach	Input to regional decision-making
	Draft Golf Facilities Investment Plan	Define board position and feedback	Input to regional decision-making
	Freedom Camping	Provide direction on preferred approach	Input to regional decision-making
	Sports Facility Investment Plan	Provide direction on preferred approach	Input to regional decision-making
	Draft Resilient Recovery Strategy	Provide direction on preferred approach	Input to regional decision-making
	Facilities partnerships policy - Draft	Provide feedback on policy options	Input to regional decision-making
	Structure Plans: Drury-Opaheke and Pukekohe Paerata – draft plans (phase 2)	Confirm board position and feedback	Input to regional decision making


July	Transport monthly report	Review progress with projects	Oversight and monitoring
	Health and Hygiene Bylaw	Define board position and feedback	Input to regional decision making
	Low Carbon Action Plan	Define board position and feedback	Input to regional decision making

August	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quarterly report – quarter four	Check in on performance/inform future direction	Oversight and monitoring
	Annual Report – approve local board input	Formal approval	Accountability to the public
	Quick response grants round one	Determine allocation of funding	Local initiatives/specific decisions
	School swimming pools grants	Determine allocation of funding	Local initiatives/specific decisions
	Waterways protection fund grants	Determine allocation of funding	Local initiatives/specific decisions

September	Transport monthly report	Review progress with projects	Oversight and monitoring
	Local community grants round one	Determine allocation of funding	Local initiatives/specific decisions
	ATEED 6-monthly report	Receive update on progress	Keeping informed

October	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quarterly report – quarter one	Check in on performance/inform future direction	Oversight and monitoring

November	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quick response grants round two	Determine allocation of funding	Local initiatives/specific decisions
	Panuku Auckland Local Board Six-Monthly report	Receive update on progress	Oversight and monitoring
	Regional Facilities Auckland – end of year report	Information dissemination	Oversight and monitoring

December	Transport monthly report	Review progress with projects	Oversight and monitoring
2019
February	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quarterly report – quarter two	Check in on performance/inform future direction	Oversight and monitoring

March	Transport monthly report	Review progress with projects	Oversight and monitoring

Dates yet to be confirmed for 2018:

Topic	Topic	Topic
Indoor Sports Facilities Plan	On-site Wastewater Bylaw	Smoke free policy and implementation plan (prioritisation of sites for signage)
Dog Management Bylaw and Policy on Dogs	Review of Community Occupancy Guidelines	Auckland Food Alliance
Public Safety and Nuisance Bylaw	Takaaro – Investing in Play - draft policy	Trade Waste Bylaw
Solid Waste Bylaw	Urban Forest Framework

Franklin Local Board

27 March 2018

Workshop record of the Franklin Local Board held in the Franklin Local Board Chamber, 82 Manukau Road, Pukekohe on 13 March 2018, commencing at 9.30am.

PRESENT

Chairperson:	Angela Fulljames
Members:	Andy Baker (until 12.00pm), Malcolm Bell, Alan Cole, Sharlene Druyven, Amanda Hopkins, Murray Kay (until 3.05pm), Niko Kloeten (from 10.40am until 3.05pm)
Apology	Brendon Crompton
Also present:	Nina Siers (Relationship Manager) (from 10.00am until 11.10am), Karen Gadomski (Senior Local Board Advisor), Georgina Gilmour (Local Board Advisor), Denise Gunn (RMPA) (from 11.10am until 12.00pm), Lucy Stallworthy (Engagement Advisor) (from 1.30pm), Coral Timmins (Strategic Broker), Anthea Clarke (Democracy Advisor)

Workshop Item

Local Economic Development Action Plan refresh

Update on progress with the Local Economic Development Action Plan refresh

Governance role: Local initiatives / specific decisions

Staff Attending

Kelvin Norgrove - Strateg.Ease

John McCardle - Strateg.Ease

Jonathan Sudworth - ATEED

Actions:

· Return to a future workshop with a final draft of the refreshed Local Economic Development Action Plan.

Corporate Property Building Strategy Phase 2 - Disposal of Assets

To outline currently planning for the disposal of Corporate Property and relocation of Council offices and service provision in Franklin.

Governance role: Input to regional decision making

Staff Attending

Rod Aitken, Corporate Property - Auckland Council

John Duncan, Corporate Property - Auckland Council

Letitia Edwards, Team Leader Portfolio Review - Panuku Development Auckland

Actions:

· Note that The Board wish to emphasise the importance of strategic thinking in considering a disposal strategy for 82 Manukau Road and in developing a new location for Franklin Service Centre(s), noting the importance of the site in the development of Pukekohe Town Centre.

· The Board do not support a relocation of corporate services to Franklin the Centre on the basis that community facilities should be fully retained for community use, noting existing and forecast pressure on Franklin community facilities.

· Note the Local Board’s expectation that the Board be regularly engaged in the planning for service centre & local board office relocation and planning for the future of the 82 Manukau Road asset.

· Seek formal input into the proposal to dispose of 82 Manukau Road via report to the March 2018 business meeting (noting that approval is delegated to the Finance and Performance Committee, meeting in 17 April 2018).

Sports Facilities Investment Plan 2018-2038

Officers presented background to and key themes informing the draft Sports Facilities Investment Plan and sought Board feedback.

Governance role: Input to regional decision making

Staff Attending

Nancy Chu, Parks and Recreation Policy - Auckland Council

Ruth Woodward, Parks and Recreation Policy - Auckland Council

Actions:

· Note the Board’s preference for investment in line with Outcome 4 of the Local Board Plan 2017.

· Present the Draft Sports Facilities Investment Plan at a Business Meeting in June or July 2018.

Clevedon Water and Wastewater and Ardmore Water Treatment Plant Hazard Management

To update on servicing for the Clevedon area and to provide information on hazard management at Ardmore Water Treatment Plant

Governance role: Keeping informed

Staff Attending

Brent Evans, Ilze Gotelli, Rebecca Ellmers, Priyan Perera, Alex Walker - Watercare

Actions:

· Return to a future workshop with a progress update.

Sunkist Bay concept plan post consultation

To provide an update on the results of consultation on the project and seek final feedback on the Draft Sunkist Bay Concept Plan.

Governance role: Local initiatives / specific decisions

Staff Attending

Greg Lowe, Parks Sport & Recreation – Auckland Council

Banita Wallabh & Wendy Stephens, Community Facilities – Auckland Council

Actions:

· Community Facilities to re-commence the Sunkist Bay Toilet Renewal Project at the location identified within the final draft of the Sunkist Bay Concept Plan.

· Parks Sport and Recreation is to seek final approval of the Sunkist Bay Concept Plan at the April 2018 business meeting.

Kauri dieback and track closures in the Hunua Ranges.

Seek feedback on proposed track closures

Governance role: Input to regional decision making

Staff Attending

Rachel Kelleher, Regional Parks – Auckland Council

Trent Taylor

Phil Brown,

Actions:

· Provide an opportunity for Hunua Ranges stakeholders to provide feedback on Kauri Dieback prevention options

· Seek Franklin Local Board feedback via Report on March 2018 business meeting as required by Environment and Community Committee resolution ENV/2018/9 (a) (ii).

The workshop concluded at 3.39pm.

No.	Title	Page
a ⇩	Franklin Local Board workshop record: 20 February 2018	103
b ⇩	Franklin Local Board workshop record: 27 February 2018	105
c ⇩	Franklin Local Board workshop record: 6 March 2018	107
d ⇩	Franklin Local Board workshop record: 13 March 2018	109

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten